MEMORANDUM
To:
Sonia R. Carvalho
City Attorney Date: March 11, 2025
From:
Ali Pezeshkpour
Acting Executive Director Planning and Building Agency
Subject: Request for Destruction of Records
The Planning and Building Agency requests your consent to destroy City records listed on the attached listing in accordance with the retention schedule outline d in the City Council Resolution 2013-014.
Please review and return a signed and dated copy of the attached pages approving the destruction of these records.
Thank you.
EXHIBIT 3
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
PLANNING AND BUILDING AGENCY
March 2025
RECORD
CATEGORY RECORD SERIES RECORD DESCRIPTION
RECORD START
DATE/
RETENTION
PERIOD
RECORD
PERIOD
GOVT.
CODE
NO. OF
BOXES
Payroll
Exception Sheets Forms to charge labor
expenditures to applicable Fund
and Activity other than home
account.
Date Prepared
+ 3 years
01/31/2010 -
06/30/2021 -
11 Leave of Absence
(Except Medical
Leaves; see Personnel
Services Schedule)
Pay Period Date
+ 2 years
01/31/2010 -
06/30/2021 GC 34090 (d)
Investigation
Notice Violations Noncompliance with City
codes.
Closure Date;
Until Settled + 2
Years
11/03/1986 –
12/30/2022 GC 34090 106
PREPARED BY: CONSENT BY:
RECORDS DESTROYED: APPROVED AS TO FORM:
Francine Villareal Date
Senior Management Analyst
Ali Pezeshkpour Date
Acting Executive Director
Planning & Building Agency
117
Number of Boxes
Sonia R. Carvalho
City Attorney
Melissa M. Crosthwaite Date
Senior Assistant City Attorney
4/30/2025
04/30/2025
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EXHIBIT 2