Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 17, 2025
TOPIC: School Bus Services
AGENDA TITLE
Agreement with JFK Transportation Co., Inc. for School Bus Services (Specification No. 25-050) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with JFK Transportation Co., Inc. to provide school bus services in an amount not to exceed $550,000 for a term beginning June 17, 2025 and expiring June 16, 2028, with provisions for two, one-year extensions (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City of Santa Ana provides, through a contracted vendor, transportation services to groups of people for round-trip excursions from various points within City limits to other destinations, on an as-needed basis, throughout the year. These services will be for, but are not limited to: senior programs, youth field trips, community excursions, and other special events for the community.
Request for Proposals (RFP) No. 25-050 was issued on April 4, 2025 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
84 Vendors Notified
3 Santa Ana Vendors Notified
17 Vendors Downloaded the RFP Packet
2 Responsive Proposals Received
1 Responsive Proposal Received from Santa Ana
Vendor
School Bus Services
June 17, 2025
5 0
9 1
Proposals were solicited, opened on May 1, 2025, and evaluated. Two proposals were submitted by the RFP deadline, were determined to be responsive to the specifications, and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.
Staff recommends awarding an agreement to the highest-ranking firm, JFK Transportation Co., Inc. (Exhibit 1).
PRCSA currently utilizes Charter Bus vendors, Elite Executive Charter and Coach Max Corp., to provide transportation services; however for events with smaller attendance rates, it is more cost effective to utilize school bus services.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified three Santa Ana vendors. One local vendor downloaded the RFP and submitted a proposal for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 24-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 24-25 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$10,000
FY 25-26 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$110,000
FY 26-27 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$110,000
FY 27-28 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$110,000
FY 28-29 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$110,000
FY 29-30 01113230-
62300
General Fund PRCSA- Recreation and
Community Services-Contractual
Services Professional
$100,000
Total $550,000
School Bus Services
June 17, 2025
5 0
9 1
EXHIBIT(S)
1. Agreement with JFK Transportation Co., Inc.
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager