Public Works Agency
www.santa-ana.org/pw
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
AGENDA TITLE
Construction Contract with R.J. Noble Company for the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 22-6990 & 25-6427) (Non-General Fund)
RECOMMENDED ACTION
1. Approve the transfer of $513,227 from the Well 32 Improvement Project (No. 13- 6433) construction funds to the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 25-6427).
2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $513,227 in construction funds for the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 22- 6990 & 25-6427).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,153,688, which includes $922,950 for the construction contract, $138,443 for contract administration, inspection, and testing, and a $92,295 project contingency for unanticipated or unforeseen work.
4. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $922,950, for construction of the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 22-6990 & 25-6427), for a term beginning July 1, 2025, and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-32 was filed for Project No. 22-6990.
GOVERNMENT CODE §84308 APPLIES: No
Construction Contract for Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
July 1, 2025
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DISCUSSION
The Public Works Agency’s Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects in the City. The Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 22-6990 & 25-6427) will consist of grind and overlay of asphalt concrete pavement, removal and replacement of concrete sidewalk, concrete accessible ramps, driveways approaches, curb and gutter, and signing and striping (Exhibit 1). This project is not a widening project; it is a typical street rehabilitation project similar to work recently performed on Grand Avenue between First Street and McFadden Avenue and on Civic Center Drive between Shelton and Flower Streets.
The Bristol Corridor widening plan approved by City Council in 1991 does include this segment of Bristol to be widened in the future, however there is no near-term plan to initiate the widening project in this segment. Widening this segment would require securing a significant sum of grant funds and City Council approval of extensive right of way acquisitions. Staff will evaluate and present options for widening this segment to City Council in the future once the existing widening projects are completed.
Currently, the pavement condition in this segment has a Pavement Condition Index (PCI) of 66. A PCI below 70 indicates the need for routine rehabilitation to preserve the roadway’s structural integrity and extend its service life. Delaying street rehabilitation on this segment of Bristol would result in further deterioration of the existing pavement, requiring more extensive and costly reconstruction in the future. Additionally, water pipeline trenching and construction activities associated with the Well 32 improvement project have contributed to the need for street improvements on Bristol Street, Memory Lane, and Westwood Avenue.
The Well 32 project contract included $513,227 in water enterprise funding for street improvements needed to restore the impacted roads. Staff engaged with the Well 32 project contractor to negotiate more favorable pricing for an expanded street improvement scope to include the rest of Bristol Street to deliver a complete street restoration scope but was unsuccessful. The Well 32 contractor proposed unreasonably high pricing for additional paving and staff determined it was in the City’s best interest to remove all paving related items from the Well 32 project contract and deliver the pavement improvement through this separate, competitively bid street rehabilitation project.
Staff solicited bids for the full rehabilitation of the noted street segments and the bids received were indeed more favorable. Approval of the proposed contract will save the City approximately $54,000 and deliver a complete street rehabilitation project reducing the inconvenience to the residents that live near, or travel along, Bristol Street between Santa Clara Avenue and Memory Lane. Moving forward with this pavement Construction Contract for Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
July 1, 2025
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rehabilitation project at this time will restore ride quality, improve safety, reduce vehicle wear and tear, and minimize traffic noise.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Project Advertisement and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 73 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of eight bids were received; no bids were received from Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 20, 2025 and March 27, 2025. The project was also advertised in PlanetBids from March 19, 2025 to April 9, 2025. Bids were received electronically via PlanetBids on April 9, 2025. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID +
ALTERNATES
1 R.J. Noble Company Orange, CA $922,950
2 Calmex Engineering, Inc. Bloomington, CA $943,117
3 Hardy & Harper, Inc. Lake Forest, CA $968,770
4 All American Asphalt Corona, CA $982,289
5 Onyx Paving Company, Inc. Anaheim, CA $987,000
6 Excel Paving Company Long Beach, CA $998,990
7 AM Concrete, Inc. Thousand Oaks, CA $1,197,306
8 JT Construction Group, Inc. Duarte, CA $1,582,730
A total of eight bids were received and eight were deemed responsive. R.J. Noble Company submitted the lowest responsive base bid in the amount of $922,950 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to R.J. Noble Company (Exhibit 3).
R.J. Noble Company has previously performed work as a prime contractor in the City of Santa Ana within the past 15 years, including Residential Street Repair, Bristol Street Rehabilitation from 17th Street to Santa Clara Avenue, Westminster Avenue Rehabilitation from Newhope Street to Harbor Boulevard, and various other street Construction Contract for Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
July 1, 2025
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projects. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to R.J. Noble Company for the construction of the Project
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,153,688.
Project Item Total
Construction Contract Bid Amount $922,950
Construction Administration $73,836
Inspection $46,148
Testing $18,459
Project Contingencies $92,295
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,153,688
Project Schedule and Contract Time
The project completion date is October 2025, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The actual completion date will depend on the contractor’s schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below:
Construction Contract for Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
July 1, 2025
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Project Milestones
Milestone Estimated Completion
Date
Notes
Administrative Startup July 2, 2025 Contract execution, bonds, insurance
Material Procurement July 28, 2025 Procurement may take place concurrently with
construction
Contractor Mobilization July 28, 2025 Start of construction activities
Project Completion October 1, 2025 Based on forty-five (45) working days
Public Outreach
The project scope spans across the stretch on Bristol Street between Santa Clara Avenue and Memory Lane, and will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
•Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date, •A project information sign will be posted at the construction site, including contact information for public inquiries,
•Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, •A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and •The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2025-32 was filed for Project 22-6990 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,153,688. The funds were budgeted and available in the following account for Construction Contract for Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane
July 1, 2025
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Fiscal Year 2024-2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary.
The following table summarizes the funds budgeted for expenditure to deliver construction of this project.
Fiscal
Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
Current Budget
2024-25
05917665-
66220
(22-6990)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Buildings
$640,461
Reallocation
2024-25
06617647-
66301 (from
13-6433 to 25-
6427)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$513,227
TOTAL $1,153,688
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager