Public Works Agency
www.santa-ana.org/pw
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Additional Contingency Funds for 10th Street and Flower Street Improvements
AGENDA TITLE
Approve Additional Contingency Funds for the 10th and Flower Street Improvements with an Estimated Project Delivery Cost of $2,220,898 (Project No. 22-1342 & 25-6707) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $375,000 in the Residential Street Improvement, Prior Year Carry Forward revenue account (No. 05817002-50001) and appropriate the same amount into the Residential Street Improvement, Improvements Other Than Buildings expenditure account (No. 05817660-66220). (Requires five affirmative votes.)
2. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include $375,000 in construction funds for 10th and Flower Street Improvements (Project No. 25-6707).
3. Approve an amendment to the Project Cost Analysis in the amount of $375,000 for a new estimated construction delivery cost of $2,220,898.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
On October 15, 2024, City Council authorized the award of an American Rescue Plan Act (ARPA) funded construction contract to Vido Samarzich, Inc. for the construction of pedestrian and mobility improvements associated with the future park at the southeast corner of 10th Street and Flower Street (Exhibit 1). Improvements include constructing a cul-de-sac, bioswale, signalized crosswalk, sidewalk, and street improvements (Exhibit 2). The project is currently under construction and close to completion, however it has encountered a number of unforeseen conditions and project betterments that necessitated change orders and use of existing contingency funds. Specifically, underground gas, water, and sewer utilities needed to be relocated and a new fire hydrant was installed near the cul-de-sac for adequate fire protection. As a result of the additional utility trenching, staff recommends extending the limits of street and
Additional Contingency Funds for 10th and Flower Street Improvements July 1, 2025
5 1
5 0
pedestrian improvements by approximately 150 feet to fully restore the affected street areas and deliver a more complete pedestrian and mobility improvement project.
To capitalize on the favorable pricing of the existing contract with Vido Samarzich, staff is requesting an increase in contingency funding in the amount of $375,000 to perform additional street paving and sidewalk construction work as part of the existing project and complete the street improvements prior to starting construction on the future park.
The recommended action will increase the project contingency by $375,000 thereby increasing the total estimated construction delivery cost to $2,220,898 as indicated in the Revised Cost Analysis (Exhibit 3) and as summarized in the table below:
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING
NEW TOTAL
Construction Contract $1,476,719 $1,476,719
Construction
Administration, Inspection,
Testing
$221,507 $221,507
Project Contingencies $147,672 $375,000 $447,672
Total $1,845,898 $375,000 $2,220,898
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,220,898. All funds are available for expenditure in Fiscal Year 2025-2026.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2026-2027.
With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the Residential Street Improvement, Improvements Other Than Buildings Account (No. 05817660-66220). The spendable portion of the fund balance is estimated to be $2,327,505 as of June 30, 2025, which is sufficient to allow for the recommended appropriation of $375,000.
The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project (Exhibit 4).
Additional Contingency Funds for 10th and Flower Street Improvements July 1, 2025
5 1
5 0
Fiscal Year Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit –
Account No.
Description
Amount
Original Budget
2025-26
18117013-
66220 (22-
1342)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
than Buildings
$1,645,898
2025-26
05917663-
66220 (25-
6707)
Select Street
Construction
HUTA 2103 Gas
Tax, Improvements
Other Than Building
$200,000
Appropriation Adjustment
2025-26
05817660-
66220
(25-6707)
Residential
Street
Improvement
Residential Street
Improvement,
Improvements Other
than Buildings
$375,000
Total $2,220,898
EXHIBIT(S)
1. Location Map & Project Specifications
2. October 15, 2024 Staff Report
3. Revised Cost Analysis
4. Revised FY 2024-25 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager