Police Department
www.santa-ana.org/pd
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 19, 2025
TOPIC: On-Site Physical Health and Wellness Services
AGENDA TITLE
Agreement with O2X Human Performance, LLC for On-Site Physical Health and Wellness Services (Specification No. 25-104) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on-site physical health and wellness services in an amount not to exceed $215,000, for a one-year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
From May 2022 to April 2025, excluding COVID-19, Santa Ana Police Department employees filed a total of 167 workers’ compensation claims for hypertension, elevated heart rate, strains, and sprains. These claims amounted to approximately $6,338,285 in related costs (medical, disability, rehab, etc.).
Many of the above-referenced claimants were prescribed physical therapy instead of surgery or as a part of their post-surgery rehab programs. Before receiving any physical therapy, claimants often waited several days and/or weeks for their initial medical evaluations and/or diagnoses. Claimants received therapy off-site while working light-duty assignments or on total disability leave.
Physical therapy sessions are typically scheduled once or twice a week, depending on the provider’s availability. This process can be burdensome and lengthy. Besides the physical challenges, a slow recovery can impact an employee’s mental well-being as they work to return to full-duty status.
O2X Human Performance, LLC specializes in providing full-time, in-house athletic and/or strength and conditioning trainers who help employees prevent and recover from injury.
On-Site Physical Health and Wellness Services
August 19, 2025
5 2
7 6
These trainers help employees develop and maintain functional fitness and/or exercise routines designed to “maximize durability via conditioning and injury risk reduction practices.” Additionally, they offer on-demand in-house physical therapy sessions to injured employees, helping them return to full duty status more quickly. Current satisfied Orange County clients include the Irvine and Huntington Beach Police Departments.
O2X Human Performance, LLC claims a 40% reduction in time off due to injuries and 20- 30% reductions in injury-related costs across the clients they serve. If this holds, the Santa Ana Police Department could potentially save between $452,000 and $678,000 annually.
Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against contracts from any public agency employing a competitive bid process. The Metropolitan Washington Council of Governments Contract No. 23-015 with O2X Human Performance, LLC for Physical Health and Wellness Program Services was awarded as a result of open, competitive bidding, and meets the City’s requirements.
Staff researched available procurement options and service offerings in the market and determined that O2X Human Performance, LLC is the only company that can provide all of the unique services outlined in the attached/proposed service agreement, namely a robust health and wellness program that provides physical health, nutrition, sleep management, injury prevention, stress management, and cancer prevention components.
Services include a comprehensive human performance program that includes access to a robust mobile and web application with ongoing wellness resources, a data-driven readiness dashboard for leadership to monitor and enhance organizational health, comprehensive physical and mental health assessments, and embedded performance specialists who will work directly with personnel to provide tailored training, screenings, and program integration.
Staff recommends approving a total agreement amount of $215,000. O2X received funding from the 2025 Building Homes for Heroes (BHFH) grant and is able to apply $70,000 from this grant to cover the first four months of the program for the Santa Ana Police Department, contingent on a third-quarter 2025 launch. While the grant is expected to reduce the City’s cost to $145,000, the full amount is recommended in case of launch delays. Funding is available to cover the full agreement if the grant cannot be applied.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
On-Site Physical Health and Wellness Services
August 19, 2025
5 2
7 6
FISCAL IMPACT
Funds are available in the FY 25-26 budget and funding for the subsequent fiscal year will be included in the proposed budget for City Council consideration as follows:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
FY 25-26 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services-
Professional
$110,000
FY 26-27 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services-
Professional
$ 35,000
Total $145,000
The total compensation amount to be paid by the City is reduced by the $70,000 in 2025 BHFH grant funds that will cover the first four months of the contract period.
EXHIBIT(S)
1. Agreement with O2X Human Performance, LLC
2. O2X Cost Savings Estimate
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager