Santa Ana City Council
September 16, 2025

these agreements to correct the term and allow for two (2) additional one (1) year period options as intended in the RFP but excluded in the original agreement. The Santa Ana Police Department has exercised both one-year extension options through August 31, 2026.

One of the contractors requested an amendment in the scope of services to allow for the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area close to, but outside of the corporate City limits. The Santa Ana Police Department has evaluated the request and is in support of allowing this amendment for all four contractors. However, one contractor has determined this change in scope is not necessary for their operations and as such, the amendment is not necessary for this specific contractor. The third amendments to the agreements revise Section I.5, Storage Facility and Vehicle Storage Requirement, to allow the contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Third Amendment with Standard Enterprises, Inc., dba To’ N’ Mo’

2. Third Amendment with B&D Towing, Inc.

3. Third Amendment with MetroPro Road Services, Inc.

Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 15 – 2 9/16/2025

THIRD AMENDMENT TO SERVICE AGREEMENT

FOR ROTATIONAL TOW PROVIDER
THIS THIRD AMENDMENT to the above-referenced agreement is entered into on September 16, 2025, by and between Standard Enterprises, Inc., a California corporation, doing business as To’ and Mo’ Towing (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On August 17, 2021, the parties entered into Agreement No. A-2021-157 (“Agreement”), by which Contractor agreed to provide towing and storage services.

B. On May 1, 2023, the parties entered into a First Amendment to the Agreement (A-2021- 157-01) to allow for a two percent (2%) increase of the towing rates, pursuant to Section

2.e. of the Agreement.

C. On August 6, 2024, the parties entered into a Second Amendment to the Agreement (A2024-113) to extend the term of the Agreement for up to two (2) additional one-year terms and adjust for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. The parties exercised the first of the two optional extensions to extend the term of the Agreement through August 31, 2025. The Agreement is current and in-effect.

D. Per the terms of Section 3 of the Agreement, the parties exercised their second and final optional extension to extend the term of the Agreement through August 31, 2026. The Agreement is current and in-effect.

E. Under the terms of the Scope of Services to the Agreement, Section I.5., Storage Facility and Vehicle Storage Requirement, all vehicles towed by the City shall be stored within the corporate City limits and the vehicle or any of its contents shall be made available for release within the corporate City limits.

F. The parties now wish to amend the Scope of Services section in the Agreement to allow the Contractor the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area outside of the corporate City limits. No other changes, including towing rates and overall compensation of the Agreement, as amended, are contemplated by this Third Amendment.

The Parties therefore agree:

1. Section 1, Scope of Services, Exhibit A is amended to revise Section I.5., Storage Facility and Vehicle Storage Requirement, to allow the Contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits.

EXHIBIT 1
City Council 15 – 3 9/16/2025
City Council 15 – 4 9/16/2025
EXHIBIT 2
City Council 15 – 5 9/16/2025
City Council 15 – 6 9/16/2025
EXHIBIT 3
City Council 15 – 7 9/16/2025
City Council 15 – 8 9/16/2025
Public Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 16, 2025
TOPIC: Agreement for Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project

AGENDA TITLE
Agreement with Arcadis U.S., Inc. to Design and Build the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (No. 25- 6705) (Non-General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager to execute an agreement with Arcadis U.S., Inc. to Design and Build the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project for an amount not to exceed $5,680,658, for a term beginning September 16, 2025 and ending September 15, 2028, with provisions for two one-year extensions (Agreement No. A-2025-XXX).

2. Approve the Project Cost Analysis for a total estimated delivery cost of $5,710,658, which includes $5,680,658 for the design and build contract and $30,000 for in-kind staff support.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency (PWA) Engineering Division is responsible for the administration and oversight of all Capital Improvement Projects in the City including the operations and maintenance of the City’s traffic signal system. Santa Ana’s traffic signal system consists of 325 interconnected signals connected through various communication methods including 229 using fiber optic cables. These signals are synchronized using real-time traffic data to enhance traffic flow and minimize congestion.

On November 21, 2023, City Council authorized staff to submit a competitive grant application for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project) with participating agencies for the Orange County Transportation Authority (OCTA) Measure M2 Regional Traffic Signal Synchronization Program. The Project was submitted to provide inter-jurisdictional City Council 16 – 1 9/16/2025
Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project
September 16, 2025

traffic signal synchronization and intelligent transportation system improvements along the corridor through the cities of Anaheim, Brea, Orange, Placentia, Santa Ana, and California Department of Transportation (Caltrans). The project will include data collection, design, construction, signal timing optimization, and ongoing operation and maintenance. This project is primarily a technology project that will upgrade existing traffic signals with new control cabinets, sensors, communication devices, and fiber optic cables where needed.

On May 13, 2024, the OCTA Board of Directors awarded the City of Santa Ana and partnering agencies (the cities cited above) $4,568,526 for the Project which requires a 20% funding match in the amount of $1,142,132, of which the City of Santa Ana’s share is $381,277 ($351,277 cash and $30,000 in-kind staff time). City of Santa Ana was elected to lead the project on behalf of the partnering agencies due to staff’s experience with similar projects, the significance of this corridor in the Santa Ana traffic signal synchronization network, and the fact that the majority of the traffic signals on the corridor are owned and operated by City of Santa Ana.

On October 15, 2024, City Council authorized an appropriation adjustment recognizing $4,568,526 in Measure M2 grant funding. On April 1, 2025, City Council approved a cooperative agreement and appropriation adjustment recognizing $760,855 in matching funds from the cities of Anaheim, Brea, Orange, and Placentia which allows the City to receive the necessary matching funds from the partnering agencies to complete the project funding. The total Measure M2 grant funding and match commitments from the participating agencies, including Santa Ana’s share, is $5,710,658. This funding will be used for the design and build of intelligent transportation system improvements and implementing and maintaining inter-jurisdictional traffic signal synchronization for a twoyear operation and maintenance period. At the end of the two-year period, responsibility for ongoing signal timing maintenance will revert to the respective local agencies.

Funding for Santa Ana’s portion of ongoing routine signal timing maintenance is budgeted annually in the Special Gas Tax Fund for Traffic Signal Maintenance.

The Kraemer Boulevard, Glassell Street, and Grand Avenue corridor extends 15 miles from Lambert Road in the City of Brea to Dyer Road in the City of Santa Ana. The corridor connects the northern Orange County limits to the center of Orange County, encompassing 61 signalized intersections controlled by the cities of Anaheim, Brea, Orange, Placentia, Santa Ana, and Caltrans (Exhibit 1). The corridor serves a mix of residential, schools, retail, and large commercial land uses with traffic volumes ranging from 13,000 in the cities of Brea and Placentia, up to approximately 46,000 in Anaheim, and more than 40,000 vehicles daily in Santa Ana. The high traffic volumes and mix of land uses demand a well-synchronized traffic signal network to manage the peak traffic demand. The proposed traffic signal synchronization and improvements will enhance traffic flow along the corridor by reducing travel time, stops, delays, and traffic congestion.

City Council 16 – 2 9/16/2025
Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project
September 16, 2025

The grant requires that this project be completed by December 31, 2028.

Project Advertisement and Consultant Procurement
On January 14, 2025, PWA released Request for Proposal (RFP) No. 24-121, by which it sought the Design-Build services of a qualified consulting firm to implement the Kraemer Boulevard, Glassell Street, and Grand Avenue Corridor Regional Traffic Signal Synchronization Project.

The RFP was advertised and proposals were received electronically on the City’s online procurement management and publication system, PlanetBids, on February 4, 2025.

The City notified a total of 932 regional vendors via PlanetBids, 40 of which are Santa Ana based. Fifty vendors requested bidding documents and four proposals were received and evaluated by a selection committee comprised of personnel from each participating agency/city. Based on criteria outlined in the RFP, the following summarizes the top responding firms:

Firm City Ranking
Arcadis U.S., Inc. Irvine, CA 1
Iteris, Inc. Santa Ana, CA 2
Advantec Consulting Irvine, CA 3
AGA Engineers, Inc. Fullerton, CA 4
Arcadis U.S., Inc. (Arcadis) is an accomplished engineering, construction management, and environmental consulting firm with nearly 70 years of experience working with public and private agencies throughout the country and Southern California. Arcadis has a highly skilled and efficient Design-Build team that combines local experience with global expertise in managing large regional traffic signal synchronization projects. The Arcadis Design Build team includes four local subcontractors, AET & Associates and LLG Transportation Engineers & Partners, for engineering design support services, AimTD for traffic data collection, and Yunex Traffic for construction. Arcadis is currently performing work as the prime engineering firm on the McFadden Transit Signal Priority Pilot Project to enhance bus operations and safety along McFadden Avenue. Their experience supporting agencies nationwide in deploying traffic signal intelligent transportation technologies reassures their ability to enhance traffic flow and safety along the Kraemer Boulevard, Glassell Street, and Grand Avenue Corridor. Staff recommends awarding the agreement to Arcadis U.S., Inc., to implement the Kraemer Boulevard, Glassell Street, and Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Exhibit 2).

City Council 16 – 3 9/16/2025
Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project
September 16, 2025

Project Schedule and Contract Time
The project will be implemented in two phases, Primary Implementation (PI) and Operations & Maintenance (O&M). The Primary Implementation phase will design and construct the improvements along with Signal Timing Implementation. Once the PI phase is complete, a subsequent two (2) year O&M period will provide continued support and finetuning of the newly implemented optimized timing. The two-phase approach will accomplish the scope of work as outlined in the grant documents. The consultant is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods to complete both phases in the time allotted.

System construction is estimated to be completed September 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. O&M is estimated to be completed September 2028 which will provide two (2) years of support and finetuning of the newly implemented optimized timing. The design-build contract will provide both design and construction services, streamlining the project delivery from start to finish.

The actual completion date will depend on the consultant’s schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below;
Project Milestones
Milestone Estimated
Completion Date
Notes
Primary Implementation
(PI)- Phase 1 September 2026
Data Collection December 2025 Field Review, Traffic Counts, Before and After Studies
Signal Timing Optimization
and Implementation September 2026
Concept of Operations,
Optimized Timing, Field
Implementation, Fine Tuning
Project Report September 2026 Executive Summary
System Design and
Construction September 2026
Design Plans and
Specifications, Material
Procurement, Construction,
Construction Administration,
Inspections
Operation & Maintenance
(O&M) - Phase 2 September 2028
Continuing Support September 2028 On Call Signal System and Timing Support
City Council 16 – 4 9/16/2025
Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project
September 16, 2025

Milestone Estimated
Completion Date
Notes
Final Technical
Memorandum September 2028 Technical Memorandum
Project Delivery
To deliver a complete project, in addition to the design-build contract, the estimated total project delivery cost includes a budget allocation for engineering administration and inspection. Engineering administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, and implementation of the labor requirements.

Any of the allocated City of Santa Ana local match funds not spent are considered project savings and are returned to the M2 Fairshare fund balance upon close out of the project.

As indicated in the Cost Analysis (Exhibit 3) and as summarized in the table below, the estimated total construction delivery cost of the project is $5,710,658.

Project Item Total
Design-Build Contract Amount $5,680,658
Engineering Administration $30,000
TOTAL ESTIMATED DESIGN-BUILD DELIVERY COST $5,710,658

ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2025-82 will be filed for Project 25-6750 (Exhibit 4).

FISCAL IMPACT
The funds were budgeted and available in the following accounts for Fiscal Year 2024- 2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover on October 7, 2025 (Exhibit 5).

City Council 16 – 5 9/16/2025
Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project
September 16, 2025

Fiscal Year
Accounting
Unit -
Account #
Fund
Description Accounting Unit,
Account Description Amount
2025-26 03217663-
66220
(25-6705)
Measure MStreet
Construction
Measure M2
Competitive Street,
Improvements Other
Than Buildings
$4,568,526
2025-26 03217663-
66220
(25-6705)
Measure MStreet
Construction
Measure M2
Competitive Street,
Improvements Other
Than Buildings
$760,855
2025-26 03217662-
66220
(25-6705)
Measure MStreet
Construction
Measure M2 Local
Fairshare St,
Improvements Other
Than Buildings
$381,277
Total: $5,710,658

EXHIBIT(S)

1. Location Map

2. Agreement with Arcadis U.S., Inc.

3. Cost Analysis

4. Environmental Determination

5. CIP Project Sheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 16 – 6 9/16/2025
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project No. 25-6705:

Kraemer Boulevard, Glassell Street, Grand Avenue
Corridor Regional Traffic Signal Synchronization
EXHIBIT 1
City Council 16 – 7 9/16/2025
EXHIBIT 2
AGREEMENT WITH ARCADIS U.S. INC. TO PROVIDE DESIGN-BUILD SERVICES

FOR REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS AGREEMENT is made and entered into on this 16th day of September, 2025 by and between Arcadis U.S., Inc., a Delaware corporation, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 5, 2025, City issued Request for Proposal (“RFP”) No. 24-121, by which it sought qualified consultants to provide traffic and intelligent transportation systems Design-Build Services for Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Regional Traffic Signal Synchronization Project.

B.

C.

Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP 24-121.

In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the scope of work that was included in RFP No. 24-121, which is attached hereto as Exhibit A and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B, which is attached hereto and incorporated by reference. The total compensation for services provided shall not exceed Five Million, Six Hundred and Eighty Thousand, Six Hundred and Fifty-Eight Dollars ($5,680,658) during the term of the Agreement, including any extension periods.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the

City Council 16 – 8 9/16/2025
City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above for a three (3) year term, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and the City Attorney.

4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and

City Council 16 – 9 9/16/2025
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.

4. Professional Liability: with limits no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.

If the Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or

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operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement.

3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Cesar Rodriguez, 20 Civic Center Plaza, M-43, Santa Ana, CA 92701.

The name and location of project must be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them.

City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

City Council 16 – 11 9/16/2025

8. BONDS
Consultant shall furnish two bonds to be approved by the City, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the City.

Consultant shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price.

9. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

10. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

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11. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

12. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

13. CONFLICT OF INTEREST CLAUSE
a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council

City Council 16 – 13 9/16/2025
resolution
d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.

The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.

14. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

15. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

16. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without

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the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City.

17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a.
b.

As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

18. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

19. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

21. NOTICE

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Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: (714) 647-6956
With courtesy copies to:

Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: (714) 647-5635
To Consultant:

Arcadis U.S., Inc.

Attn: Ramin Massoumi, Global Director
18401 Von Karman Avenue, Suite #300
Irvine, CA 92612
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

22. CALIFORNIA AIR RESOURCES BOARD (CARB) COMPLIANCE
Consultant shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board (“CARB”) including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

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Throughout the Project, and for three (3) years thereafter, Consultant shall make available for inspection and copying any and all documents or information associated with Consultant and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Consultant is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Consultant shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Consultant shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

23. COMMUNITY WORKFORCE AGREEMENT
Consultant shall adhere to the City’s Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for Consultant to follow in the crafts persons employed to complete the Project as more fully described in the CWA. The CWA may be found on the City’s website at: CWA City of Santa Ana 12-20- 2023

24. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.
c.

The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the Parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement.

All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
Jennifer L. Hall
City Clerk
Alvaro Nuñez
City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
CONSULTANT:

By:

Kyle By: Ramin Massoumi
Assistant City Attorney Title: Global Director
RECOMMENDED FOR APPROVAL:

Rodolfo
Rosas
Digitally signed by Rodolfo Rosas
Date: 2025.08.28 13:54:04 -07'00'
Rudy Rosas, PE
Acting Executive Director
Public Works Agency

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EXHIBIT A
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EXHIBIT I

SCOPE OF SERVICES

SCOPE OF WORK
Design-Build Services: Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Regional Traffic Signal Synchronization Project

INTRODUCTION
The Orange County Transportation Authority (OCTA) awarded the City of Santa Ana and its Partner Agencies with Regional Traffic Signal Synchronization Program (RTSSP) Project P funding under Measure M2 competitive program. The City of Santa Ana will be the lead and implementing agency for the design and construction of traffic signal improvements and optimized synchronization timing through the project corridor. The Partner Agencies on this project include the cities of Brea, Placentia, Anaheim, and Orange. The California Department of Transportation (Caltrans) is not a fiscal participant in the project however the project agencies will execute a cooperative agreement with Caltrans for the implementation of optimized signal timing at the Caltrans intersections. There are no proposed physical improvements at the Caltrans signals. A project map and list of all intersections included in this project is included in Attachment A.

City seeks to implement the Project through a design-build process whereby a single contract will be awarded for all design, construction, and ongoing operation and maintenance. This RFP details the Project description and includes project management, data collection, signal timing optimization and the proposed improvements that will be the basis for all subsequent design and construction services.

The RFP requirements specified herein are directed to all members of the Design-Build Team including engineers, other consulting design professionals, general construction contractors, and other contractors engaged to design and/or construct the proposed improvements.

PROJECT DESCRIPTION AND BACKGROUND
The Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is a reinvigorated project originally performed and funded by M2 RTSSP in FY 2013/2014. The Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor extends 15.14 miles from Lambert Road in the City of Brea to Dyer Road in the City of Santa Ana. The corridor encompasses 61 signalized intersections controlled by the Cities of Brea, Placentia, Anaheim, Orange, Santa Ana and the California Department of Transportation (Caltrans).

The project shall be completed in two distinct sequential phases; Primary Implementation (Pl) followed by On-going Operations and Maintenance (O&M), respectively. The consultant assigned the Contract or this project shall complete the Pl phase within one year of Notice to Proceed. Upon acceptance of the Pl phase by City of Santa Ana and a Notice to Proceed into O&M phase, consultant shall then commence the O&M phase. O&M phase shall have a duration of 24 months. Project Closeout of the project length shall occur upon payment of retention, receipt of Final Report, and acceptance by all Agencies. 1 City Council 16 – 20 9/16/2025

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Traffic signals to be synchronized along the corridor are controlled by the individual Agency owners. The Agencies along the corridor utilize several different types of controller assemblies. Controller Unit types employed within the assemblies may include various proprietary pre-Advanced Transportation Controllers (ATC) each having their own respective firmware/operating systems and characteristics; and, some of the newer ATC which is now a requirement of the Comprehensive Transportation Funding Program (CTFP) Guidelines. The respective Agencies also interface these controllers utilizing unique Advanced Transportation Management Systems (ATMS) or Master Central Systems. Per CTFP Guidelines, all ATMS to be installed or modified must comply with all applicable NTCIP standards for communications.

SCOPE OF WORK
The City of Santa Ana desires to retain an experienced firm (Design-Build Entity) to implement the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor Regional Traffic Signal Synchronization Project, approved by Orange County Transportation Authority (OCTA) as part of the 2024 Project P corridors from Renewed Measure M (M2). The City intends to enter into an agreement with the selected Firm for the services described herein and agreed to by both parties. Although the full scope of work shall be negotiated in the Design-Build Contract, as described herein, the selected Design-Build Entity will be expected to fulfill, at a minimum, the services and technical requirements described in the Scope of Work.

The project length is approximately 15.14 miles and includes 61 signalized intersections, starting from Lambert Road in the City of Brea to Dyer Road in the City of Santa Ana (Attachment A- Project Map and Intersection List). The participating agencies are the Cities of Brea, Placentia, Anaheim, Orange, Santa Ana and the California Department of Transportation. Caltrans is a participating agency in the project and the participating Cities are committed to executing a cooperative agreement with Caltrans for the implementation of optimized signal timing at the Caltrans intersections. There are no proposed physical improvements at the Caltrans signals.

The goals of the project are to implement all the required timing and traffic signal improvements identified in the Improvement List (Scope of Work- Attachment B), to improve traffic flow, reduce stop and minimize congestion on the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor. The scope of work includes but not limited to the followings:
 Provide project and contract management throughout the project duration.  Provide timing and operation analysis, develop and implement optimized traffic signal synchronization timing for the corridor.
 Provide engineering services to prepare plans, specifications and estimates for traffic signal equipment and related infrastructure improvements.
 Upon approval by the owning Agencies and City of Santa Ana, procure, furnish and install all approved infrastructure improvements for project.
 Provide construction management services to oversee the improvement implementations of the project.
 Provide ongoing signal timing and maintenance support for 2-year after initial implementation of the timing.
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The following specific tasks are required to be performed in the course of providing service for the traffic signal coordination project. Tasks are listed in sequential order for clarity. However, tasks may run concurrently or commence prior to the order listed.

I. Task 1: Project Management – Primary Implementation (PI) Phase Project management is ongoing throughout the duration of the PI Phase. This task includes dayto-day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the project. The consultant is required to maintain communication to all involved agencies including OCTA as to the ongoing status of the project. The consultant acts as an extension of Santa Ana staff and will act in that capacity at meetings with the respective corridor agencies. The following list is a minimum of what is required of this task:

A. The consultant shall prepare a detailed Project Management Plan that includes budget and schedule estimates for all of the tasks described in the scope of work, providing specific project milestones for review and approval. These items shall be detailed and include expected meetings, activities (by work task, whether performed by consultant team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path items), and a detailed flow chart for the project tasks, and float time. The Project Management Plan shall also define the roles of the Project Manager, Project Assistant(s), and Project Manager's Reporting Contact Person, as well as their corresponding contact information.

B. Consultant shall lead two distinct Project Kick-Off Meetings; one with Santa Ana and the second with all Parties.

1. The first meeting will be to kick-off the project with Santa Ana; establish communication channels and protocols; discuss the Scope of Work, project schedule, and project budget; gather available information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific Traffic Signal Timing Optimization software programs specified herein, and specific construction items and procurement methodologies; intent of the original application and allowances or variants in design engineering, installation, and implementation; and project schedule. Administrative items to be discussed will include contact persons and secondary contacts for different functions of the project. Invoicing and reporting requirements on invoices with templates will be provided to consultant with explanations on how to provide monthly information on prime, sub-consultant, and vendor expenses on the invoice submittal.

2. The second meeting will be with the Consultant, City, and Partner Agencies that have signalized intersections along the Project. The focus of this meeting shall be to identify specific goals and develop effective strategy to accomplish them. The Consultant shall prepare an agenda to discuss critical tasks and schedule of work and a memorandum to document the Project goals and strategy. Data collection needs and requirements shall be outlined to the Partner Agencies. The Consultant shall notify each agency of the type of work, and when the work is to be performed within that agency. The Consultant shall notify each Partner Agency of any and all 3 City Council 16 – 22 9/16/2025

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documents that need to be produced pertaining to the construction of the facilities and the coordination, including but not limited to: as-built drawings, new Plans, Specifications and Estimates (PS&E) for new construction related to this Project, intersection timing charts, existing Synchro models, aerial photos, Average Daily Traffic (ADT) and Turning Movement Counts (TMC) data, etc.

C. Consultant shall conduct monthly progress meeting with participating agencies.

Consultant shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide minutes for all meetings. Consultant may conduct additional meetings as necessary during the course of the project to address immediate issues or needs.

D. Consultant is required to make presentations as necessary to OCTA or participating agency’s Council, designated Committee or interagency meetings to present project purpose and results.

E. Consultant shall document and maintain separate project expenses for each participating agency. This information will be used by Santa Ana to bill Agencies for their respective project match.

F. Consultant shall keep a running record of all scope changes and/or any deviations from awarded contract. This information will be used by Santa Ana to request for Scope Changes at the OCTA Semi-Annual Review. This information may be requested by City at any time.

G. Consultant shall submit monthly invoices in the agreed format. Each invoice shall include a detailed progress report for the reporting month, all third-party invoices, schedule, and other backup documentation as requested by Santa Ana. Each invoice shall clearly identify the tasks worked on and percent complete. All costs accrued shall be broken down by task and Agency. All supporting documents for costs accrued shall be submitted as back-up. When applicable, the task and associated progress and costs shall be broken out and tracked by Partner Agency.

H. Consultant shall ensure all third-party invoices for equipment procurement and sub contractor work clearly identifies project name, project location, and agency. Consultant will be required to provide backup documentation such as cashed check or ACH Payment for all equipment purchase
I. The consultant shall be familiar with all relevant OCTA project delivery and documentation requirements, including, but not limited to Comprehensive Transportation Funding Programs Guidelines, Project P, and Measure M2. Consultant shall develop project schedule to ensure satisfying project delivery timelines; and advise City of all applicable OCTA requirements. The Consultant shall prepare, coordinate, and submit all necessary reporting and close-out documentations in compliance with OCTA requirements on behalf of the City.

J. The Consultant shall create and maintain a file-sharing portal that shall be used for all Project correspondence, file transfer, and schedule management. Platform shall be 4 City Council 16 – 23 9/16/2025

CITY OF SANTA ANA
approved by the City prior to implementation. All email correspondence shall include the City as a recipient.

K. Consultant shall perform required coordination, including between project team, lead agency, participating agencies, Caltrans and OCTA.

Task 1 Deliverables:

1. Organize and lead Project Kick-off Meetings and prepare agendas and meeting materials.

2. Draft and Final Detailed budget and schedule.

3. Draft and Final Detailed Project Management Plan - one copy for each participating agency.

4. Monthly progress reports, including detailed status of the work effort, outlook, issues/ solutions, and updated schedule shall be e-mailed to the City.

5. Attend all coordination meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes/minutes.

6. Retain and provide electronic versions of all data files as directed by the City.

7. Prepare graphics and presentation aides required for all meetings.

8. All documents provided in electronic form should be those currently used by the City:

Microsoft Office and PDF files.

9. All electronic data produced for the Project shall be provided on a flash drive or file sharing portal.

10. Monthly invoices in a format acceptable to the City, shall include all third-party invoices and other supporting documentation as requested by the City.

11. All reporting and close-out documentations in compliance with OCTA requirements and any applicable regulatory agency.

II. Task 2: Data Collection
Data, such as counts, field conditions, and travel time studies, collected along the project will provide the necessary insight to develop appropriate design construction documents and optimal time-of-day traffic signal coordination plans. This data will also be used to measure the effectiveness of the project.

Since the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is part of the OCTA Countywide Baseline Project, OCTA is currently collecting data, developing traffic signal synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) agency signals along this corridor, except the Caltrans signals. Therefore, Data Collection for this project will be limited to only the four (4) Caltrans intersections on the corridor. The Consultant shall coordinate the Data Collection task for this project with OCTA’s Countywide Baseline Project. Consultant shall coordinate with Caltrans, Santa Ana and Agencies to execute a Cooperative Agreement with Caltrans for this Task.

Sub-Task 2.1: Counts
Consultant shall collect, at a minimum, the following count data necessary to thoroughly understand existing traffic conditions in the study area. 5 City Council 16 – 24 9/16/2025

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A. Coordinate with OCTA Countywide Baseline Project to obtain available 24-hour mid-week and 24-hour weekend machine counts along the project. 24-hour data will be used to determine the peak hour counts and synchronization.

B. Coordinate with OCTA Countywide Baseline Project to obtain available vehicle classification counts at all locations where 24-hour counts are taken.

C. Consultant shall conduct weekday and weekend peak period turning movement counts (TMC) at the four (4) Caltrans intersections.
a. Weekday TMC counts shall be conducted for two hours of each peak period (AM, Mid-day, and PM).
b. Weekend TMC counts shall be conducted for one 2-hour peak period (either on Saturday or Sunday). Exact time and day to be determined from 24 hours counts.

D. Consultant shall collect signal timing and signal priority preferences, including, but not limited to, those related to pedestrian and bicycle timing, phase sequence modifications and preferences, and special operations such as conditional service, coordination preferred phase re-service, and ring-barrier logic, as well as the timing optimization software preference at the four (4) Caltrans intersections.

E. Consultant shall perform thorough field inventory of the four (4) Caltrans intersections including traffic signal controller, related hardware, geometric layout and existing timing parameters as necessary for timing analysis.

F. All counts shall be summarized in Microsoft Excel format. Counts shall also be summarized in a Comma Separated Values (CSV) file in the Universal Traffic Data Format (UTDF) for direct volume import into Synchro by peak period.

Copies of the raw data count sheets shall also be provided to each involved Agencies and City of Santa Ana.

Sub-Task 2.2: Field Review
Consultant shall collect, at a minimum, the following field review necessary to thoroughly understand existing traffic conditions in the study area.

A. Consultant shall review the geometric layout, existing traffic signal equipment, and signal synchronization related infrastructure to identify any deficiencies for each intersection and along the whole corridor/route. The review shall include an assessment of the existing intersection geometry, traffic conditions, traffic signal control equipment, and telemetry/interconnect facilities along the corridor and of each intersection using observation, available as-built plans, consultation with the local agencies, and Party supplied aerial photos. Consultant shall use a standard field form developed by consultant for this review that accounts for each piece of intersection data required. With permission of the local agencies, consultant shall inspect the interior of each traffic control cabinet, inspect the telemetry systems and determine their respective condition and make recommendations for equipment upgrades. Before and after photos of each cabinet shall be included with the field review inventory. Consultant is advised that certain infrastructure and equipment upgrades have been identified previously by the agencies and shall be a requirement of this project. These items are identified subsequently within this document.

B. Consultant shall also include an identification of all planned and programmed improvements (widening projects, intersection improvements, etc.) on the study corridor. 6 City Council 16 – 25 9/16/2025

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The identification of these projects should be at minimum a list summarizing all improvements.

C. Key components of the corridor review shall include, at minimum, the following:

1. Corridor lane configurations and lane widths;

2. Existing street and lane geometries, curbs, bus turnouts, and medians;

3. Upcoming improvements to the corridor;

4. All Traffic Control Devices related to traffic signal operations at all project intersections, approaches to cross streets, and along project corridor;

5. Traffic signal control device information, such as type of device, brand and make, condition of equipment. Intersection Photographic Documentation Log shall be required;

6. Existing signal operation characteristics - signal phasing, cycle lengths, phase sequence alteration, and protective-permissive, etc.;

7. Crossing Arterial Coordination Operations

8. Crossing Arterial or Street with adjacent intersections within 2700 feet of project unless specifically made not part of the approved, project specific, supplemental application by OCTA.

9. Existing controller and telemetry/interconnect equipment, if any. Note if to be reused;

10. Existing time-referencing setup, if any;

11. Existing Central Master Equipment, if any. Note if to be reused and modified, salvaged and/or new;

12. Existing Field Master Equipment, if any. Note if to be reused and modified, salvaged and/or new;

13. Open each controller cabinet and take digital photos of all equipment inside before and after the installation of new equipment.

14. Note any deficiencies of traffic control equipment at each intersection; and

15. Note the maintenance condition or existence of the traffic signal equipment, controllers and synchronization related infrastructure.

D. Consultant shall also investigate factors that are expected to affect signal progression including, but not limited to: intersections with high pedestrian or bicyclist volumes; oversaturated intersections; uneven lane distribution; high volumes of trucks and buses; high-volume unsignalized intersections, including interchanges; parking maneuvers; presence and location of bus stops; differing signal timing patterns among agencies; etc.

E. With the goal of assisting, enhancing, and improving the traffic operations along this corridor, consultant shall identify any deficiencies of the existing traffic signal control and telemetry infrastructure and geometric layout, and provide recommendations towards simple solutions that may be implemented to correct such deficiencies. Consultant shall prepare a report summarizing the findings of the field review.

Consultant shall prepare a report summarizing the findings of the data collection and field review completed as part of this task. This report will be incorporated into the Project Report (Task 5). 7 City Council 16 – 26 9/16/2025

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Sub-Task 2.3: 'Before' Travel Time Studies
Travel time studies will be used to measure the effectiveness of the project improvements and timing plans. At a minimum, consultant shall conduct the following travel time studies to measure the traffic conditions prior to the development and implementation of new timing plans.

Since the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is part of the OCTA Countywide Baseline Project, OCTA is currently collecting data, developing traffic signal synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) agency signals along this corridor, except the Caltrans signals. The Consultant shall coordinate the Before Travel Time Studies with OCTA’s Countywide Baseline Project.

A. Project travel-time data shall be collected using the floating car method, a laptop computer, a GPS receiver unit, and Tru-Traffic.

B. Consultant shall complete, at least, five (5) runs in each direction for each of the three weekday timing plans (AM, mid-day, and PM) and one Saturday mid-day plan. Number of runs shall be consistent for both directions and time periods. Based on engineering judgment and in conjunction with approval, consultant should subdivide the corridor into contiguous segments for the 'Before' and 'After' runs. Consultant shall notify and receive approval from Santa Ana on number of runs and contiguous segments to be accomplished.

C. Consultant shall conduct a ‘Before’ field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.

D. MOE’s to evaluate shall include, at a minimum, traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items.

E. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The identified MOE’s shall be compiled for the corridor using the floating car method and from latest Synchro and from Tru-Traffic.

F. Consultant shall prepare a memorandum and present the findings to Santa Ana and partnering agencies outlining the findings of the ‘Before’ field study.

1. The report shall identify MOE to evaluate the effects of the synchronization plans.

The identified MOE's shall be compiled for the corridor using the floating car method and from latest Synchro and from Tru-Traffic.

2. The report shall address likely optimization strategies for signal synchronization, specifically focusing on how to consider PROJECT optimization: end-to-end vs. coordinated zones.
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3. Ideally, the analysis should include the floating car data and data collected as part of Task 2. However draft versions of the report can include previously collected traffic, travel time, or other data, if considered relevant and available, until the full set of data collected by CONSULTANT as part of Task 2 is available.

4. The memorandum shall provide a very good understanding of traffic patterns on PROJECT throughout the weekdays and throughout the weekend. The CONSULTANT shall perform due diligence with regard to existing and proposed timing operations on arterials that intersect with the PROJECT.

5. Tru-Traffic has the OCTA CSPI calculation formulas available for use, as well as the calculations for the latest emissions for GHG and other MOE's.

6. CONSULTANT shall finalize the memorandum based on comments received from Santa Ana and other involved agencies.

G. Consultant shall present to the project team the traffic patterns on project scope and possible synchronization strategies to address the traffic patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic breaks) to provide direction on the preferred signal timing strategy. Any requested presentation shall include as much of the turning movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.

Sub-Task 2.: 'After' Travel Time Studies
Following the implementation of all system and timing enhancements, consultant shall schedule 'After' travel time studies to measure the effectiveness of the project.

Since the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is part of the OCTA Countywide Baseline Project, OCTA is currently collecting data, developing traffic signal synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) agency signals along this corridor, except the Caltrans signals. The Consultant shall coordinate the After Travel Time Studies with OCTA’s Countywide Baseline Project.

A. The consultant shall conduct an 'After' field study representative of the times and days for which synchronization plans were developed. The 'After' study must be conducted in the same manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements of the synchronization plans.

B. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (AM, mid-day, and PM), and at least five (5) runs will be completed in each direction during the Saturday midday plan.

C. Project travel-time data shall be collected using the floating car method, a laptop computer, a GPS receiver unit, and the methodologies and software to match the 'Before' study, exactly. MOE's should be compiled for the optimized corridor using the floating car method output in latest Tru- Traffic and then from Synchro/SimTraffic. 9 City Council 16 – 28 9/16/2025

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D. Consultant shall prepare a memorandum comparing the results of the 'Before' and 'After' field study with reference to the specific MOE's. The report shall specifically give data on total project cost for the Pl along with a one-year and three-year projection on benefit to cost. Consultant shall present the findings to the Board.

E. Consultant shall finalize the memorandum based on comments from City of Santa Ana and involved agencies. GHG calculations shall be performed and incorporated into the memorandum and Final Report.

City of Santa Ana may request a presentation on the comparison of the 'Before' and 'After' conditions along the PROJECT. Any requested presentation shall include visuals and short summaries of overall project achievements that can be quickly understood by staff of all levels.

Deliverables - Task 2:

1. Report summarizing data collection and field review efforts, including intersection turning counts, traffic collision analysis, current traffic signal timing patterns, drawings and photos of intersection features, and recommended mitigations to perceived problems.

2. Deliverable of drawings, photos, and counts to Agencies shall be limited to political boundaries.

3. Draft and Final Memorandum documenting the results of the 'Before' study is to be distributed to City of Santa Ana and Partner Agencies as a discussion item.

4. Draft and Final Memorandum comparing the results of the 'Before' and 'After' studies, including benefit-to-cost ratio, to be distributed to City Santa Ana and Partner Agencies as a discussion item.

5. Electronic versions of all data files and memorandum to City Santa Ana and Partner Agencies.

6. Presentation to the City Santa Ana and Partner Agencies of the 'Before' and 'After' study comparison.

III. Task 3: System Design and Construction
If deemed necessary by City of Santa Ana or through request of a Partner Agencies, consultant shall prepare any design construction documents in the form of sketches to full-fledged Plans, Specifications, and Estimates (PS&E). Consultant shall prepare such plans for use in the construction of the project per each respective agency standards. Consultant shall supply such documentation to City of Santa Ana and the agency owning the affected facility for approval prior to commencing any construction.

Sub-Task 3.1: Design Plans and Standards
Consultant will be required to design, procure, install, construct, and implement all desired components of the project as described in List of Improvement (Scope of Work- Attachment B).

At a minimum, consultant shall generate design plans as follows to ensure appropriate construction documents are developed to capture all improvements desired by the Agencies. 10 City Council 16 – 29 9/16/2025

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A. Consultant will work directly with City of Santa Ana and Agencies at the outset of conceptual design to affect the most cost effective and time sensitive approach to design plans.

B. Consultant shall coordinate with each Agency of the project to assess special construction requirements, needs and desires, either known and proposed or previously unforeseen or unknown but necessary to complete the project.

1. Conduct all required utility research and coordination for project, including ownership, information requests, preliminary notices and final notices. The Consultant shall identify any required relocations.

2. Survey existing conditions to locate existing improvements. Survey data collection should extend outside project limits sufficiently to plot joins to existing improvements, verification of unimpeded intersection sight distance triangles, and others.

3. Existing right-of-way limits and easements shall be identified and shown. Any required temporary construction easements shall be identified.

4. Prepare and submit permit applications to each regulatory agency required for plan approvals. Permit application fees will be paid by the City with proper documentation.

Anticipated permits:

1. Encroachment permits from Caltrans

2. No-fee encroachment permits for work within each Partner Agency’s right-of-way. May require obtaining a City Business license for each respective Agency.

5. Individual agency design blocks (if available), preferences, standard plans and specifications will be provided to the awarded consultant.

C. Consultant shall provide design services for interconnect plans along the project route.

The interconnect plans may be submitted as high quality detailed aerial plans at 1" = 40' scale. The plans shall include, but not be limited to, all utilities, locations of control and communications cabinets, conduit runs, pull boxes, R/W and roadway centerlines, North Arrow, etc. The interconnect plans shall also provide terminations details at each signalized intersection and show the communication path from each intersection to a communications hub (if any) and to the appropriate Agency Traffic Management Center (TMC). All connections and terminations shall be indicated.

D. Consultant shall provide design services for traffic signal modification plans at intersections where minor phasing or other electrical changes require an "as-built" drawing record change for the intersection. Plans shall be drawn at 1"= 20' scale and include all details described in (B) above.

E. Plans shall be prepared in the latest version of MicroStation and/or AutoCAD software. 11 City Council 16 – 30 9/16/2025

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F. Coordinate review of PS&E with each Partner Agency, within jurisdiction, at each level of design. All comments shall be tracked and addressed at each subsequent level of design.

G. Comply with all laws, rules and regulations concerning environmental permitting.

H. Consultant shall prepare maintenance related memoranda listing field conditions, maintenance, and design recommendations at the 60% submittal stage. Consultant shall also prepare an updated engineer's cost estimate to achieve desired and intended operation. Consultant shall negotiate with City of Santa Ana and Agencies to determine what shall be installed and implemented to maintain budgetary control.

1. All work and equipment supplied and/or necessary for project, including all labor and material and insurances, to make project operate as designed and intended shall be included in the lump sum price for project. All work and equipment including labor, material, and insurances for maintaining and operating existing electrical facilities including communications equipment shall be included in the lump sum price for project.

2. All work and equipment including labor, material, and insurances for utility location including potholing shall be included in the lump sum price for project.

3. Consultant shall contact each appropriate Agencies inspection services division to determine inspection costs that might impact project budget.

4. Electrical energy service costs and regular maintenance costs for project facilities under construction shall be borne by the owning Agency.

Replacement and/or maintenance costs for project facilities caused by or from damage or negligence from public or Agency shall be borne by the owning Agency. Replacement and/or maintenance costs caused by or from damage or negligence on the part of consultant or sub - consultants, and/or vendors shall be borne by consultant.

I. Prepare PS&E package for 60%, 90% and Final level of design.

J. Consultant, at the Final Level submittal stage, shall provide all construction documents, including ITS design plans and a list of associated equipment, interconnect design plans and fiber strand splicing/termination diagrams to achieve desired and intended operation.

Sub-Task 3.2: System Construction and Integration
All work and equipment supplied for project shall comply and be done in accordance with the latest standards and provisions of each Agency, latest approved California Department of Transportation (Caltrans) Standard Plans and Standard Specifications, the Standard Specifications for Public Works Construction (SSPWC), as directed by Agency. Individual Agency standards for construction of infrastructure will be provided to consultant. 12 City Council 16 – 31 9/16/2025

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A. Only when Agency and City of Santa Ana approves final design plans or provide written approval to proceed with system construction and integration, shall consultant begin the procurement and mobilization of system improvements on project.

B. Consultant shall work directly with City of Santa Ana and affected Agencies to schedule, construct, and inspect the improvements implemented for this project.

1. NEC Certification is required for all persons who perform work as electricians for contractors licensed as Class C-10 electrical contractors under the Contractor’s State License Board Rules and Regulations.

2. The contractor shall keep the traffic signal system in operations at all times during construction except for the approved switchover shutdowns described below.

3. Traffic Signal shutdown shall be limited to four-hour periods between the hours of 9:00 a.m. and 3:00 p.m. on weekdays (Monday through Thursday), except as authorized by owning Agency.

4. Turn-on of new or rewired traffic signals, or those with a new controller cabinet shall only be scheduled for hours between 9 a.m. and 12 p.m. and shall not begin the functional test on a Friday, weekend, holiday or any day preceding a holiday, except as authorized by owning Agency. The Inspector shall be notified at least five (5) working days before the intended turn-on and provide method and schedule of turn-on procedure.

5. The Inspector shall be notified a minimum of two work days in advance of planned connection of the new or modified traffic signal to the traffic signal communications system, if the new or modified traffic signal is to be connected to the traffic signal communications system.

6. The contractor shall submit material submittals for approval prior to the start of construction or some cases, before manufacturing.

7. The Contractor shall be responsible for all electrical service details, coordinating and scheduling of work and necessary connections in advance of need.

8. The Contractor may perform sub-surface work consisting of the installation of conduit, and foundations, prior to receipt of all electrical materials and equipment.

9. Above-ground signal work shall not commence until such time that the contractor notifies the City of Santa Ana, in writing, of the date that all electrical materials and equipment are received and said work shall start within 15 days after said date.

10. All excavated material shall be removed from the site and backfilled with compacted crushed aggregate base material topped with temporary asphalt concrete on the same working day as removed.
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11. All striping, pavement markings, and signing shall be in place prior to signal turnon and/or opening of street to public travel.

C. Consultant shall be responsible for performing or scheduling necessary testing, as specified by the Caltrans Standard Specifications, of all equipment procured for project.

1. All performance testing relative to tasks performed on this project shall be performed by an inspector determined by the owning Agency of the equipment being delivered or installed.

2. Testing of any traffic controller assemblies or traffic controller units shall be done per the policy at the direction of the owning Agency. All costs involved with testing shall be borne by the consultant.

D. Unless noted by owning Agency or City of Santa Ana, consultant shall be responsible for the configuration and integration of all devices implemented on project.

E. Consultant shall provide Agencies with construction management support throughout the system construction stage of project.

The Consultant shall provide professional construction management services, including inspection, quality control, Critical Path Method (CPM) schedule management, utility coordination, and administration services during construction. Work shall be performed in accordance with City of Santa Ana standards of practice.

The Consultant shall respond to all requests for information (RFIs), review shop drawing and material submittals, plans, and any other Project related documents. The Consultant shall assist the City with reviewing and negotiating proposed Construction Change Orders.

The Consultant is expected to support the Project Construction Contractor with system integration (including, but not limited to installing/implementing and integrating all hardware and software) during the construction phase of the project. The Consultant is expected to coordinate with the Construction Contractor for installing and/or integrating new traffic signal controllers and cabinets, communication hardware, communication equipment, ITS equipment, etc.

During construction, each agency will provide construction inspection services for those components subject to agency inspection. However, overall construction management will be required of the Consultant. Construction management services include PreConstruction meeting, Construction Phase:

1. Arrange and conduct Pre-Construction meeting, inviting the Project Manager, Inspector, public utilities, private entities, general contractor and other project stakeholders. Prepare minutes of Pre-Construction meeting for distribution to all attendees.

2. Provide and maintain sufficient field personnel to administer and manage construction.
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3. Review construction schedule, including activity sequences and duration, schedule of submittals and delivery schedule of long lead materials and equipment. Review contractor’s update and revisions as may be required to reflect actual progress of work.

4. Schedule and conduct progress meetings to discuss contract issues, procedures, progress, problems, change orders, submittals, request for information (RFIs), deficiencies and schedules. Prepare minutes of progress meetings for distribution to all attendees.

5. Investigate field problems affecting property owners and contractors.

6. Process, review and coordinate with City and Partner Agencies to approve contractor’s submittals

7. Process, review and track RFIs, submittals, shop drawings, proposed change orders and revisions.

8. Review and evaluate proposed change orders. Review estimates for reasonableness and cost effectiveness and render recommendations to City.

Conduct negotiations with contractors and resolve problems.

9. Maintain cost accounting records on authorized work performed under contract unit costs and additional work performed based on actual costs of time (labor) and materials (T&M).

10. Review contractor submittals for extra or unforeseen work. Review potential Construction Change Orders (CCO) for accuracy and provide recommendation(s) to City staff for proper course of action and processing of CCO’s.

11. Develop a reasonable cost control system, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes.

12. Assist City in coordinating services of other consultants that may be hired or selected for the project.

13. Respond to contractor’s requests for interpretation or clarification of meaning and intent of project plans and specifications.

14. Establish and implement job safety procedures in compliance with CAL-OSHA requirements. Monitor contractor’s compliance with established safety program, respond to deficiencies and hazards, and investigate and report on accidents.

15. Track quantities of work completed for progress payments. Develop and implement procedures for review and processing of progress payment applications. Assist City with review and certification for payment.

16. Establish procedures and monitor contractor compliance with state prevailing wage regulations and requirements.

17. Assist City in preparing and processing OCTA reimbursements.

18. Maintain a complete project filing system, including records of all changes and field notes. Filing system shall be in accordance with City procedures.

Post-Construction Phase:

1. Evaluate completion of work and recommend to City when work is ready for final inspection.

2. Conduct final inspection/walk through with agency staff.

3. Coordinate with Inspector final punch list, including schedule for punch list completion. Monitor and follow through with contractor until completion of all punch list items.
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4. Secure and transmit required guarantees, certifications, affidavits, leases, easement deeds, operating & maintenance manuals, warranties and other documents as stipulated in contract documents.

5. Secure and provide neat and orderly material sheets, inspection reports

6. Review and process contractor’s request for final payment and release of retention.

Sub-Task 3.3: Construction Documentation
A. Consultant shall note any modifications, additions, or repair of missing or damaged signal synchronization infrastructure and other assets to be determined. Any changes desired during construction shall be documented and presented to the Agency and City of Santa Ana for approval.

B. Consultant shall provide the appropriate warranties and guaranties for all procurement items. Manufacturers' warranties and guaranties furnished for materials used in the work and instruction sheets and parts lists supplied with materials shall be delivered to the owning Agency prior to acceptance of the project. Consultant, sub-consultant and vendors of equipment and material on project shall provide to the owning Agency the following Warranties and Guaranties:

1. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished, installed, and/or modified.

2. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates, and Upgrades for all central and local control and communications systems supplied. Note that for all ATMS, this price shall be included in the lump sum price for installation. Continuity testing for existing ATMS shall be limited to 10 percent of the construction cost and included in the cost of the ATMS installation. No special hardware license or maintenance package shall be allowed. Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be allowed, shown as such on any document, nor charged to any Agency or City of Santa Ana by either the consultant, his/her subconsultants, and/or vendors/suppliers, either jointly or severally, of the specified systems and related components for this service or task. (THIS MEANS

SPECIFIC VENDOR MANDATED MAINTENANCE CONTRACTS SHALL NOT BE ALLOWED DURING THE ENTIRE 3 THREE YEAR CONTRACT PERIOD).

If an agency wishes to enter into a Software and/or Hardware Maintenance Contract or Agreement with a specific vendor, they may do so at their sole expense.

Enforcement of Standard Warranties or Guaranties for hardware and software or firmware specified heretofore shall be the sole responsibility of the Agency receiving the equipment.
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3. Upon completion of construction and acceptance by owning Agency, consultant shall schedule a field visit to document final improvements and photograph final conditions of all devices implemented as part of project.

4. Consultant shall prepare as-built plans for any and all improvements that required design plans for project in Sub-Task 3.1.

At the conclusion of construction, produce As-Built record drawings in both electronic and hard copy format of all improvements. The electronic copy shall include both original file format (AutoCAD/ MicroStation) and PDF. Hard copy shall include one full size (36”x24”) set of plans, on mylar for City records and one set on bond paper. A copy of both formats (electronic and hard copy) shall be provided to each Partner Agency.

Deliverables - Task 3:

1. Utility coordination documents and records, including all letters of requests, responses, as-built drawings, utility logs, Preliminary and Final Notices.

2. All permit application submittals and final issued permits.

3. Plans, specifications and estimates for 60% and 90% level design, in both hard copy and electronic copy format. Copies of each level of design shall be provided to each Partner Agency.

4. Review Comment and Resolution tracking log, in Excel format.

5. Original files of the PS&E for each level of design (60%, 90% & Final), including MicroStation/AutoCAD files, Word and Excel files.

6. Any design and quantity calculations.

7. Final PS&E package, signed and stamped by a California Licensed Professional Engineer.

8. Final PS&E package shall be in both electronic and hard copy. Electronic file shall be in PDF format. Hard copy shall include one full size (36”x24”) set of plans, on bond for City records. Copies of Final design shall be provided to each Partner Agency.

9. Maintenance Memorandum during 60% submittal stage

10. Updated Cost Estimate for any additional improvements not included in this document

11. Procure and install any and all equipment as specified, and/or necessary, to make the proposed systems operate as originally intended, per this Scope of Work and Attachments or Appendices.

12. Negotiate with City of Santa Ana and Agency representatives on alternative procurements or substitutions as deemed necessary during the course of the project.

13. All WARRANTIES and GUARANTIES as specified.

14. All documentation shall be supplied to City of Santa Ana and Agencies in two hard copies and electronic copies.

15. Construction engineering and management records and files, including, but not limited to:
a. Pre-Construction meeting agenda and notes
b. Construction progress meeting minutes and notes
c. Submitted shop drawings and materials submittals and subsequent reviews and responses
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d. Contractor correspondence
e. Contract change order requests, calculations, estimates and documentation
f. Compilation of all relevant inspection reports and photos g. Tracking of quantities of work completed and progress payments records and calculations
h. Guarantees, certifications, affidavits, leases, easement deeds, operating & maintenance manuals, warranties and other documents as stipulated in contract documents
i. Electronic versions of all files, organized and compiled in a logical manner.

16. Final As-Built record drawings in both hard copy and electronic format; provided to each Partner Agency.

IV. Task 4: Signal Timing Optimization and Implementation The project aims to improve efficient traffic operations along the regional corridor for all modes of transportation. As part of this task, consultant will evaluate existing timing conditions, generate, implement and fine-tune recommended optimized signal timing plans based on available data and improvements planned in the project. Guidelines and standards for signal synchronization continue to evolve with the innovations in technology. City of Santa Ana encourages consultant to present progressive and forward-thinking optimization solutions for more efficient operations on this project.

As stated in Task 2, this corridor is part of OCTA’s Countywide Baseline Project and is currently collecting data, developing traffic signal synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) agency signals along this corridor, except the Caltrans signals. Therefore, Signal Timing Optimization and Implementation for this project will be limited to the four (4) Caltrans intersections. The Consultant shall closely coordinate Signal Timing Optimization and Implementation with OCTA’s Countywide Baseline Project. Consultant shall coordinate with Caltrans, City of Santa Ana and Partner Agencies to execute a Cooperative Agreement with Caltrans for this Task.

Sub-Task 4.1: Base Network
A. Consultant shall work with the City of Santa Ana, Caltrans and Partner Agencies to develop a model of the four (4) Caltrans intersections and study area and calibrate the model based on field observations of existing conditions.

B. Signal synchronization of existing and optimized networks shall be conducted in latest Synchro software. The consultant must be cognizant of the version of Synchro that the receiving Agency is using and provide any files in that version.

C. The corridor model must be consistent with all aspects and seamlessly interface with the Countywide Baseline Project. The project shall be developed with latest Synchro and 18 City Council 16 – 37 9/16/2025

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shall be easily imported and/or exported to and from those programs' respective database.

It is recommended that the consultant utilize a GIS shapefile layer as the background from Synchro in the development of the base layout files. L a t e s t Tru-Traffic Software version should be used, subsequent to initial optimization, to augment and enhance green band throughput (offset, splits, phase rotation); and, to incorporate specific off band coordinated traffic platoons into the corridor operation as required by data analysis and field observations.

Sub-Task 4.2: Basic Timing Review
A. The consultant shall gather Caltrans standards, guidelines, and preferences for basic timing parameters, including walk, pedestrian clearance, yellow, all red, and bicycle clearance.

B. Consultant should note that proposed new pedestrian timing standards have been approved at the Federal and State level. Additionally, new State standards have been adopted for yellow change intervals using the 85th percentile of a newly completed speed survey for a corridor rounded up to the nearest 5-mile an hour increment or the posted speed limit plus an additional 7 miles per hour (MPH) if over 30 MPH or an additional 10 MPH if posted 25 MPH or less. An inclusive table is provided in the latest edition of the California Manual on Uniform Traffic Control Devices (CA MUTCD).

PARTIES must be contacted and provide policy and guidance to the consultant for calculations regarding these timing intervals.

C. Consultant shall prepare excel tables for each Caltrans intersection on the corridor showing both existing and proposed pedestrian walk, pedestrian clearance, yellow change, and all red clearance intervals based on Agency preference and guidance.

Timings will be used in optimized timings analysis and set on control systems in the field during implementation, if not already set.

D. Consultant shall receive written approval of final recommended basic timing parameters from all Agency prior to proceeding with optimization of the corridor.

Sub-Task 4.3: Concept of Operations
A. The consultant shall, in concert with all Agency members, develop a Concept of Operations (CONOPS) for all time periods including AM, MD, PM, Weekend, and FREE operational patterns or plans. CONOPS shall provide operational procedures, plans, and strategies on how the traffic should flow optimally for all directions providing as many successive greens as possible to the motorist whether on the primary coordinated band or traversing from a primary coordinated band to another coordinated band or vice versa.

Planned Stops will be allowed only as a last resort and must be approved by the PTF prior to implementation.

B. CONOPS shall consider all special generators and known congestion points/areas such as freeway interchanges, schools, or shopping centers and analyze them for specific circulation flows and conditions that may require special plans or queue mitigation (flush) 19 City Council 16 – 38 9/16/2025

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operations. For Diamond Interchanges, when possible, off ramp phase single entry operations coupled with coordinated phase through band with offset off ramp band flows should be employed for both directions. Dependent on spacing between off ramp intersections, dual entry operations may be appropriate.

C. Consultant shall present from 2 to 3 timing plan operational scenarios dependent on coordinated and crossing arterial traffic conditions for timing plan implementation and the "when", "who", and "how". These scenarios will be part of the initial presentation of the corridor existing conditions, proposed groupings and cycle lengths report.

Sub-Task 4.4: Coordinated Optimized Traffic Signal Timing A. Based on a consensus developed from discussions of the scenarios presented and then approved by the Agencies, the consultant shall prepare Coordinated Optimized Traffic Signal Timing Plans for the four (4) Caltrans intersections.

B. Consultant will measure the saturation flow rates at key project intersections during one peak hour where the overall intersection volume-to-capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro model. Timing parameters shall provide adequate crossing time to accommodate pedestrians within the phase split.

C. Consultant shall develop an operational model within latest SimTraffic Version. The operational analysis will be used to micro-simulate and analyze specific roadway segments with queuing, spill back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the conditions discovered by consultant and/or City of Santa Ana and Agencies in field reviews.

D. Consultant shall develop optimized signal timings using the results from Synchro/SimTraffic, in conjunction with Tru-Traffic and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. Output of the modeling software shall not be utilized without proper QA/QC. Engineering judgment shall be utilized to determine final operational parameters. The recommended signal timing plans shall be reviewed by the City of Santa Ana and local Agency staff.

1. Consultant shall prepare, at minimum, three (3) timing plans for a typical weekday which consider the following peak periods: AM PEAK, MID-DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday/Sunday MIDDAY PEAK. Timing plans should be in Synchro, Tru-Traffic, and the preferred timing chart format of Caltrans or each local Agency.

2. Consultant shall prepare, special plans for congestion mitigation based on scenarios approved by the Agencies.
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E. Consultant shall prepare a memorandum detailing the proposed signal timing optimization and implementation plans for Agencies and City of Santa Ana to review and approve prior to generating timing charts for implementation and fine-tuning.

Sub-Task 4.5: Signal Timing Implementation and Fine-Tuning Upon approval of the optimized signal timings by City Santa Ana, Caltrans and Agencies, consultant, at a minimum, shall prepare for new timing implementation and fine-tuning as follows.

A. Consultant shall prepare timing charts for each the four (4) Caltrans intersections on the corridor showing the implementation-ready timing parameters based on Agency preference and guidance. These parameters may include, but is not limited to, approved basic timing, sequence, coordination pattern, action plan, day plan, schedule plan, and time of day function.

B. Consultant shall implement or assist Caltrans staff in the implementation of new signal timings either through the central traffic signal system (if available) or direct implementation at the intersection controller units. Consultant shall use existing traffic signal interconnection systems, where they exist, and, as a result of the interjurisdictional nature of the project, shall implement time-based signal coordination techniques across signals controlled by different Agencies. Updated timing sheets containing the most current controller timing shall immediately be placed within the controller assembly and time/date stamped and signed by the City designate.

C. As the project will be using time-based signal coordination, the consultant shall evaluate the current time-referencing of all traffic signal controllers and recommend a corridor-wide strategy to ensure that all traffic signal controllers are on synchronized time clocks linked to a master time source. Consultant shall verify that all Central Master or Local Field Master, and/or Local Controller unit clocks are:

1. Operating properly and are synchronized;

2. Referencing Coordinated Universal Time (UTC) and the reference for all cycle length calculation shall be 12:00 AM (midnight).

D. Consultant shall fine-tune, or assist Caltrans staff in the fine-tuning of, the new settings and timings. Consultant shall fine-tune timings in the field and record all changes. Finetuning shall be conducted during times and days that are representative of the times and days for which coordination plans were developed.

E. Consultant shall collect detailed notes of any and all implementation and fine-tuning activities by Agencies to include in the Project Report.

F. Consultant shall utilize Tru-Traffic software on a laptop with appropriate GPS device and use the floating car method utilized in the project 'Before' Study to fine-tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be 21 City Council 16 – 40 9/16/2025

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used to compare actual conditions to anticipated conditions dictated by the Tru-Traffic time- space diagram so that any anomalies may be corrected prior to the 'After' studies task.

Deliverables - Task 4:

1. Excel Files of pedestrian and vehicle clearance intervals.

2. Concept of Operations Report including Scenarios Report.

3. Memorandum documenting the signal timing optimization and implementation.

4. All optimized and synchronized traffic signal timing plans, including existing corridor conditions and improved corridor conditions customized.

5. Field implementation of optimized traffic signal plans for existing corridor conditions, including all required fine-tuning.

6. Electronic versions of files from all Traffic Signal Modeling Software programs used in project.

7. Electronic versions of all other data files and memorandums.

8. Deliverables of final plans of other participating neighbor Agency to each participating Agency for timing shall only be the coordinated timing intervals and time of day plans.

And, they shall be limited to one to three signalized intersections on each side of their respective political boundaries or as approved by participating neighbor Agency.

V. Task 5: Project Report
A. Consultant shall prepare a Project Report with an executive summary. The report shall provide complete documentation of the project, including, but not limited to:

1. Project scope, objectives, locations, findings, and recommendations

2. Data collected: counts, travel time studies, and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters

3. For each intersection: lane configurations, signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods

4. All work performed for system construction and signal timing optimization

5. Implementation schedule and improvements accomplished, including dates

6. Procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system
The report shall document all planned and programmed improvements on the study corridor as well as recommendations based on Pl tasks for further infrastructure improvements that would likely improve the corridor signal coordination project results. Consultant shall present the final report and results of the project to the Santa Ana and Partner Agencies. The report shall be completed in accordance with the current CTFP Guidelines.

Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane strategies. These proposed improvements should be useful in determining future enhancements to the corridor.
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B. Consultant shall update the Project Report per Agency comments and submit a final version with all appendices in electronic and hard copies. Full appendices shall be provided to Santa Ana and Agency submittals shall be within Agency boundaries, unless approved by Agencies to include for all participants.

C. Consultant shall prepare a Project Summary Sheet, one sheet front and back, that describes the project and improvements gained. This sheet will be used by City of Santa Ana and Agencies to present to the elected officials.

D. Consultant shall complete the Primary Implementation Phase by obtaining approval from all Agencies and have paid all third-party vendors and subconsultants/contractors.

E. Consultant shall request in writing release of retention of funds for Primary Implementation Phase.

Deliverables - Task 5:

1. Draft and Final Project Report (one electronic master, two hardcopies to City of Santa Ana, and one hardcopy per Agency) at the end of the one (1) year Implementation Phase.

2. Draft and Final Project Summary Sheet

3. Follow directions on closing out Primary Implementation Phase and release of retention funds.

4. Electronic versions of all data files as directed by City of Santa Ana.

VI. Task 6: Ongoing Operations and Maintenance Phase
Prior to beginning the Ongoing Operations and Maintenance (O&M) Phase of the project, consultant shall have completed all Pl tasks and received official written approval from the Agencies on completion of their respective project segments of the Pl Phase, and;

1. Invoiced and paid all third-party sub-consultants and vendors

2. Invoiced City of Santa Ana for the final invoice

3. Received payment for final invoice

4. Invoiced City of Santa Ana with Request Letter for Release of Final Retention on Pl Phase

5. Received payment of Final Retention
Once these five items are complete, an NTP will be issued by the City of Santa Ana to consultant to advance to the O&M Phase. Until the NTP is issued, no work or hours may be charged against the Pl phase for the project.
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Task 6: Project Management- O&M Phase
Project Management Costs associated with Task 6 are all inclusive and are not part of Task 1:

Project Management (Pl). Project Management is ongoing throughout the duration of the O&M Phase of the project. This task includes day-to-day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the project. The Project Management shall continue in full force as specified in the Primary Implementation Phase.

Consultant shall invoice monthly for all O&M tasks and shall include with the invoice a filled-out form of work performed based on one- or two-page template provided by City of Santa Ana at Kick-Off Meeting Number 1.

Deliverables - Task 6:

1. Electronic versions of all data files as directed by City of Santa Ana.

2. Graphics and presentation aides required for all meetings.

3. Monthly invoicing including filled out Report Template of work performed.

VII. Task 7: Continuing Support
Consultant shall provide "on-call" signal system and timing support services for a period of two years or 24 months following the submittal of the Final Project Report and NTP from the City of Santa Ana, to address any future adjustments that may be needed during this period. At a minimum, consultant, shall provide the following continued support during this period.

A. During this 24-month period, consultant shall be prepared to review any project intersection requested by the City of Santa Ana or Partner Agencies within (24) hours of written notice, including observing and fine-tuning the signal timing. Depending on the nature of the adjustment, consultant may accomplish the fine-tuning adjustments remotely from the office through the traffic management systems.

B. During this 24-month period, consultant shall be prepared to review any request by the Santa Ana or Partner Agencies for system improvement, such as detection and communication, implemented as part of the project within (48) hours of written notice, including conducting a field visit. Consultant shall be responsible for identifying the appropriate response and coordinating with vendors and contractors for systems under warranty.

C. Consultant shall drive the length of the project arterial during all designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization timing is working as designed and complete any necessary adjustments. The number of runs and hours shall be approved by all Agencies.

D. Consultant shall notify City of Santa Ana and respective corridor Agencies 24 hours prior to commencement of driving periods. All drives shall be documented and sent to City of Santa Ana as part of the monthly invoice. A copy, limited to political boundaries, shall also be sent to each Agency.
24 City Council 16 – 43 9/16/2025

CITY OF SANTA ANA
E. Consultant shall determine the level of effort required to address any other signal system or signal timing requests during this period of support. These requests may include, but is not limited to, the following:

1. Update basic timing parameters due to change in Agency guidelines or speed surveys;

2. Evaluate new cycle lengths due to Agency crossing corridor or network update;

3. Configure communication switches due to change in IP schemes; and

4. Evaluate potential issues with signal system outside of project, such as an existing ATMS or Field Master, that significantly impacts the efficiency of the corridor.

Consultant shall present level of effort and potential effect on monthly drive of the corridor to City of Santa Ana and Agencies. Note that any additional requests specific to one Agency should not impact the remaining Agencies on project.

F. Consultant shall provide a monthly memorandum summarizing the status and trends of the corridor based on the runs conducted. Trip logs for the month from Tru-Traffic shall be provided to the Agencies. The memorandum shall include all additional tasks requested and completed during that month. Performance metrics comparisons from ATSPM, where available, shall also be included in the memorandum.

Deliverables - Task 7:

1. 24 months of on-call support and revised signal timing plans and memorandum documenting recommendations and Agency actions.

2. Monthly memorandum with comparisons from field and ATSPM.

3. Electronic versions of all data files and memorandums.

VIII. Task 8: Final Technical Memorandum
At the end of the three (3) year contract period, consultant shall prepare a Technical Memorandum documenting the Ongoing Operations and Maintenance efforts and procedures for continuing maintenance.

The memorandum shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. The memorandum shall be completed in accordance with the current CTFP Guidelines.

Consultant shall provide information to City of Santa Ana for the OCTA FINAL REPORT as required by the M2 Ordinance and Chapter 9 of the 2024 CTFP Guidelines. This report is a fill in the form type of report.

Deliverables - Task 8:

1. O&M Technical Memorandum

2. Information required for OCTA FINAL REPORT and project closure 25 City Council 16 – 44 9/16/2025

CITY OF SANTA ANA
IX. Project Schedule and Milestones
Project Schedule and Milestones
Task Starting Date
June 2025
June 2025
June 2025
June 2025
April 2026
June 2026
June 2026
April 2028
Ending Date
Task 1: Project Management - PI Phase May 2026
Task 2: Data Collection September 2025
Task 3: System Design and Construction May 2026
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
May 2026
May 2026
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
May 2028
May 2028
Task 8: Final Technical Memorandum May 2028
X. Attachments
A. Attachment A – Project Map and Intersection List
B. Attachment B – Improvement List
26 City Council 16 – 45 9/16/2025

CITY OF SANTA ANA

ATTACHMENT A

PROJECT MAP AND INTERSECTION LIST
City Council 16 – 46 9/16/2025

CITY OF SANTA ANA

ATTACHMENT A
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Intersection List
Signalized intersections that are part of the project:

Main Corridor
1 Kraemer Boulevard
2 Kraemer Boulevard
3 Kraemer Boulevard
4 Kraemer Boulevard
5 Kraemer Boulevard
6 Kraemer Boulevard
7 Kraemer Boulevard
8 Kraemer Boulevard
9 Kraemer Boulevard
10 Kraemer Boulevard
11 Kraemer Boulevard
12 Kraemer Boulevard
13 Kraemer Boulevard
14 Kraemer Boulevard
15 Kraemer Boulevard
16 Kraemer Boulevard
17 Kraemer Boulevard
18 Kraemer Boulevard
19 Kraemer Boulevard
20 Kraemer Boulevard
21 Kraemer Boulevard
22 Kraemer Boulevard
23 Kraemer Boulevard
24 Kraemer Boulevard
25 Glassell Street
Cross Street Main Corridor
40 Glassell Street
Cross Street
SR-22 Westbound Ramp *
SR-22 Eastbound Ramp *
Fairhaven Avenue
Santa Clara Avenue
21st Street
Lambert Road
Birch Street 41 Glassell Street
42 Grand Avenue
43 Grand Avenue
44 Grand Avenue
45 Grand Avenue
46 Grand Avenue
47 Grand Avenue
48 Grand Avenue
49 Grand Avenue
50 Grand Avenue
51 Grand Avenue
52 Grand Avenue
53 Grand Avenue
54 Grand Avenue
55 Grand Avenue
56 Grand Avenue
57 Grand Avenue
58 Grand Avenue
59 Grand Avenue
60 Grand Avenue
61 Grand Avenue
Orbiter Street
Birch Hills Mall
Imperial Highway (SR-90) *
Buttonwood Drive/ Saturn Street
Golden Avenue
17th Street
I-5 Northbound Ramp
Santa Ana Blvd/I-5 Southbound Ramp
Fruit Street
Patrician Lane
Bastanchury Road
Yorba Linda Boulevard
Sheffield Street/Morse Avenue
Madison Avenue
OC Register
4th Street
1st Street
Alta Vista Street Chestnut Avenue
Chapman Avenue (North)
Hawaii Way
McFadden Avenue
Century High School
Crowther Avenue Edinger Avenue
Orangethorpe Avenue
La Jolla Street
St Andrew Place
St Gertrude Place
Miraloma Avenue Warner Avenue
Coronado Street Hotel Terrace Drive/Brookhollow Dr
SR-55 Southbound Off-Ramp
Dyer Road
Fire Signal
La Palma Avenue
SR-91 Westbound Off-Ramp *
Frontera Street
Riverdale Avenue
Riverbend Parkway/Richland Avenue
Lincoln Avenue
26 Glassell Street
27 Glassell Street
28 Glassell Street Fletcher Avenue
29 Glassell Street Meats Avenue
30 Glassell Street Grove Avenue
31 Glassell Street Orange Olive Road
32 Glassell Street Taft Avenue
33 Glassell Street Katella Avenue
34 Glassell Street Wilson Avenue/Adams Avenue
Collins Avenue
Legend
35 Glassell Street Brea
36 Glassell Street Walnut Avenue Placentia
Anaheim
Orange
37 Glassell Street Sycamore Avenue/University Drive
38 Glassell Street Palm Avenue
39 Glassell Street La Veta Avenue Santa Ana
* Caltrans
Offset signalized intersections that are part of the project:

Main Street
1 Taft Avenue
Cross Street
Shaffer Street
2 Fairhaven Avenue Cambridge Street
3 Santa Ana Boulevard I-5 SB On/Off Ramp
City Council 16 – 47 9/16/2025

CITY OF SANTA ANA

ATTACHMENT A
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Map
Project Limits and Offset Signals
City Council 16 – 48 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B

IMPROVEMENT LIST
City Council 16 – 49 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/
Grand Avenue @
Lambert Road
Lambert Road
Lambert Road
Lambert Road
Lambert Road
Birch Street
Birch Street
Birch Street
Birch Street
Orbiter Street
Orbiter Street
Orbiter Street
Birch Hills Mall
Birch Hills Mall
Birch Hills Mall
Item No. Agency
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Brea
Placentia
Placentia
Placentia
Item Description Unit Quantity
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
Furnish and Install Ethernet Switch- Etherwan EX78802-0YBT (w/ (2) 1G SFP's and Power Supply) Furnish and Install Ethernet Switch- Etherwan EG972444-4VZ Layer 3 (w/ (4) 10G SFP's and Power Supply) Furnish and Install ATC Controller - Qubic Commander w/ Scout Software Furnish and Install CCTV Camera- Axis Q6100-E Network Camera w/ Q6135-LE PTZ Camera Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Ethernet Switch- Etherwan EX78802-0YBT (w/ (2) 1G SFP's and Power Supply) Furnish and Install ATC Controller - Qubic Commander w/ Scout Software Furnish and Install CCTV Camera- Axis Q6100-E Network Camera w/ Q6135-LE PTZ Camera Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Ethernet Switch- Etherwan EX78802-0YBT (w/ (2) 1G SFP's and Power Supply) Furnish and Install ATC Controller - Qubic Commander w/ Scout Software Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Ethernet Switch- Etherwan EX78802-0YBT (w/ (2) 1G SFP's and Power Supply) Furnish and Install ATC Controller - Qubic Commander w/ Scout Software Furnish and Install Signal Cabinet on Existing Foundation- Type P44 Cubic Trafficware Cabinet Furnish and Install Video Detection System (4 Camera System)- Iteris Next Caltrans Cooperative Agreement Permit Fee (Timing Implementation only) Furnish and Install Ethernet Switch- Etherwan EX78802-0YBT (w/ (2) 1G SFP's and Power Supply) Furnish and Install ATC Controller - Qubic Commander w/ Scout Software Furnish and Install CCTV Camera- Axis Q6100-E Network Camera w/ Q6135-LE PTZ Camera Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LS
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
Birch Hills Mall
Imperial Highway (SR-90) *
Buttonwood Drive/ Saturn Street
Buttonwood Drive/ Saturn Street
Buttonwood Drive/ Saturn Street
Buttonwood Drive/ Saturn Street
Golden Avenue
Golden Avenue
Golden Avenue
Furnish and Install Signal Cabinet on New Foundation- Western Systems Type P+ (including new Type III Meter Pedestal and SCE Design Fees)
Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install CCTV Camera- Bosch Model MIC-ITS1080P-W30X7 (w/ PoE (IEN-POE-95) and mounting) Furnish and Install Video Detection System (4 Camera System)- Iteris Next Placentia Golden Avenue 25
26 27
28 29
30 31
32 33
34 35
36 37
38 EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 1
1 1
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Golden Avenue
Patrician Lane
Patrician Lane
Patrician Lane
Patrician Lane
Patrician Lane Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Bastanchury Road
Bastanchury Road
Bastanchury Road
Bastanchury Road
Bastanchury Road
Bastanchury Road
Yorba Linda Boulevard
Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Signal Cabinet on Existing Foundation- Western Systems Type P+ Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Furnish and Install Layer 3 Ethernet Switch- Etherwan EG97244-CIN (w/ (16) GIS10M-CIN and (4) TIS10M-CIN SFP's and Power Supply)
Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) 39 40
41 42
43 44
45 Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Yorba Linda Boulevard
Yorba Linda Boulevard
Yorba Linda Boulevard
Sheffield Street/Morse Avenue
Sheffield Street/Morse Avenue
Madison Avenue
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
Madison Avenue 1
City Council 16 – 50 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/
Grand Avenue @
Madison Avenue
Alta Vista Street
Alta Vista Street
Alta Vista Street
Item No. Agency Item Description Unit Quantity
46 47
48 49
Placentia
Placentia
Placentia
Placentia
Furnish and Install CCTV Camera- Bosch Model MIC-ITS1080P-W30X7 (w/ PoE (IEN-POE-95) and mounting) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software EA
EA
EA
EA
1 1
1 1
Furnish and Install Signal Cabinet on New Foundation- Western Systems Type P+ (including new Type III Meter Pedestal and SCE Design Fees)
Furnish and Install Video Detection System (4 Camera System)- Iteris Next 50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Alta Vista Street
Alta Vista Street
Alta Vista Street
Chapman Avenue (North)
Chapman Avenue (North)
Chapman Avenue (North)
Chapman Avenue (North)
Chapman Avenue (North)
Hawaii Way
Hawaii Way
Crowther Avenue
Crowther Avenue
Orangethorpe Avenue
Orangethorpe Avenue
Orangethorpe Avenue
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Video Detection System (4 Camera System)- Iteris Next Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 72-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 12-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install Ethernet Switch- Etherwan EX78922H-CIN (w/ (2) GIS10M-CIN SFP's and Power Supply) Reterminate existing 12-SMFO Fiber Optic Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Signal Cabinet on New Foundation- Western Systems Type P+ (including new Type III Meter Pedestal 65 and SCE Design Fees)
66 67
68 69
70 71
72 73
74 75
76 77
78 79
80 81
82 83
84 85
86 87
88 89
90 91
92 Placentia
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Anaheim
Orangethorpe Avenue
La Jolla Street
La Jolla Street
La Jolla Street
La Jolla Street
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LS
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
2 1
1 1
1 1
1 2
Furnish and Install Ethernet Switch- EX73934X-0VB (w/ 4 SFP's and Power Supply) Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install Signal Cabinet on Existing Foundation- Western Systems Type P+ Furnish and Install CCTV Camera- Axis Q6075-E w/ mounting brackets (T91G61 & T91B57) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Ethernet Switch- EX73934X-0VB (w/ 4 SFP's and Power Supply) Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install Signal Cabinet on Existing Foundation- Western Systems Type P+ Furnish and Install CCTV Camera- Axis Q6075-E w/ mounting brackets (T91G61 & T91B57) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install SPM Software- Iteris ClearGuide SPM Furnish and Install Ethernet Switch- EX73934X-0VB (w/ 4 SFP's and Power Supply) Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install Signal Cabinet on Existing Foundation- Western Systems Type P+ Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install SPM Software- Iteris ClearGuide SPM La Jolla Street
Miraloma Avenue
Miraloma Avenue
Miraloma Avenue
Miraloma Avenue
Miraloma Avenue
Miraloma Avenue
Coronado Street
Coronado Street
Coronado Street
Coronado Street
Fire Signal
Fire Signal
La Palma Avenue
La Palma Avenue
La Palma Avenue
La Palma Avenue
La Palma Avenue
SR-91 Westbound Off-Ramp *
Frontera Street
Frontera Street
Frontera Street
Frontera Street
Furnish and Install Ethernet Switch- EX73934X-0VB (w/ 4 SFP's and Power Supply) Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install CCTV Camera- Axis Q6075-E w/ mounting brackets (T91G61 & T91B57) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install SPM Software- Iteris ClearGuide SPM Caltrans Cooperative Agreement (Timing Improvements only) Furnish and Install Ethernet Switch- EX73934X-0VB (w/ 4 SFP's and Power Supply) Furnish and Install ATC Controller - Econolite 2070 TS2 w/ 1C Module and EOS Software Furnish and Install Signal Cabinet on Existing Foundation- Western Systems Type P+ Furnish and Install CCTV Camera- Axis Q6075-E w/ mounting brackets (T91G61 & T91B57) City Council 16 – 51 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/
Grand Avenue @
Frontera Street
Frontera Street
Riverdale Avenue
Riverdale Avenue
Riverdale Avenue
Riverdale Avenue
Riverbend Parkway/ Richland Avenue
Riverbend Parkway/ Richland Avenue
Riverbend Parkway/ Richland Avenue
Riverbend Parkway/ Richland Avenue
Lincoln Avenue
Lincoln Avenue
Lincoln Avenue
Lincoln Avenue
Fletcher Avenue
Item No. Agency Item Description Unit Quantity
93 94
95 96
97 Anaheim
Anaheim
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install SPM Software- Iteris ClearGuide SPM Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Re-terminate existing 6-SMFO Fiber Optic Cable (including FDU and Splicing) EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software 98 99
Furnish and Install Signal Cabinet on Existing Foundation- P44 TS Type II (including modify foundation and relocate Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) 100 Re-terminate existing 6-SMFO Fiber Optic Cable (including FDU and Splicing) 101
102
103
104
105
106
107
108
109
Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Signal Cabinet on Existing Foundation- P44 TS Type II (including relocate BBS) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Fletcher Avenue
Fletcher Avenue
Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software 110
111
112
Orange
Orange
Orange
Fletcher Avenue
Meats Avenue
Meats Avenue
Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) EA
EA
EA
1 1
1 113
114
115
116
117
118
Orange
Orange
Orange
Orange
Orange
Orange
Meats Avenue
Meats Avenue
Meats Avenue
Grove Avenue
Grove Avenue
Grove Avenue
Furnish and Install 12-SMFO in Existing Conduit (Meats to Grove) (including remove existing interconnect copper) Furnish and Install Fiber Distribution Unit- Corning (including Fiber Terminations) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install Fiber Distribution Unit- Corning (including Fiber Terminations) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software LF 750
1 1
1 1
EA
EA
EA
EA
EA 1
119 Orange Grove Avenue Furnish and Install Signal Cabinet on Existing Foundation- P44 TS Type II (including relocate BBS) EA 1 120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Taft Avenue
Taft Avenue
Taft Avenue
Taft Avenue
Katella Avenue
Katella Avenue
Wilson Avenue/Adams Avenue
Wilson Avenue/Adams Avenue
Wilson Avenue/Adams Avenue
Collins Avenue
Collins Avenue
Collins Avenue
Walnut Avenue
Walnut Avenue
Walnut Avenue
Walnut Avenue
Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install 6-SMFO Drop Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) EA
EA
EA
1 1
1 EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
2 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 Sycamore Avenue/University Drive
Sycamore Avenue/University Drive
Sycamore Avenue/University Drive
Sycamore Avenue/University Drive
Palm Avenue
City Council 16 – 52 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/ Item No. Agency
Orange
Item Description Unit Quantity Grand Avenue @
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
Palm Avenue
Palm Avenue
Palm Avenue
La Veta Avenue
La Veta Avenue
La Veta Avenue
La Veta Avenue
La Veta Avenue
SR-22 Westbound Ramp *
SR-22 Eastbound Ramp *
Taft Avenue @ Shaffer Street
Taft Avenue @ Shaffer Street
Taft Avenue @ Shaffer Street
Taft Avenue @ Shaffer Street
Taft Avenue @ Shaffer Street
Taft Avenue @ Shaffer Street
Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install ATC Controller - Econolite Cobalt w/ ASC3 Software Furnish and Install CCTV Camera- Cohu RISE Model CoStarHD RISE 4220HD Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Caltrans Cooperative Agreement Permit Fee (Timing Implementation only) Caltrans Cooperative Agreement Permit Fee (Timing Implementation only) Furnish and Install Ethernet Switch- Etherwan EX73922E-0VB (w/ (2) 1GB SFP's and Power Supply) Furnish and Install 48-SMFO in New Conduit (Glassell to Shaffer) Furnish and Install 2" PVC Conduit (Glassell to Shaffer) including potholing and restoration.

Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install 6-SMFO Drop Cable (including Splicing, FDU and Splice Enclosure) Furnish and Install Signal Cabinet on Existing Foundation- P44 TS Type II (including relocate BBS) Furnish and Install Wireless Radio- Encom ENERGY INT Dual Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Fairhaven to Santa Clara) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) EA
EA
EA
EA
EA
EA
EA
EA
LS
LS
EA
LF
1 1
1 1
1 1
1 1
1 1
1 1400
1500
3 1
1 1
1 3000
1 1
1 1
1 Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
LF
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Signal Cabinet on New Foundation- Econolite ATCC (including new Type IIB Meter Pedestal, SCE Conduit, SCE Design Fees, No. 6E Pull Box, and necessary Conduits) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (17th to I-5 NB Ramp) 165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Fairhaven Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana Santa Clara Avenue
Santa Ana 21st Street
Santa Ana 21st Street
Santa Ana 21st Street
Santa Ana 21st Street
Santa Ana 21st Street
Santa Ana 17th Street
Santa Ana 17th Street
Santa Ana 17th Street
Santa Ana 17th Street
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LF
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
2000
1 1
1 Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) EA
EA
EA
EA
Santa Ana 17th Street
Santa Ana 17th Street Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable 1 City Council 16 – 53 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/ Item No. Agency Item Description Unit Quantity Grand Avenue @ 188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
Santa Ana 17th Street
Santa Ana 17th Street
Santa Ana 17th Street
Santa Ana 17th Street
Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (I-5 NB Ramp to Santa Ana Blvd) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish and Install Wireless Radio- Encom ENERGY INT Dual Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Grand/Santa Ana to Santa Ana/I-5 SB Ramp) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Grand/Santa Ana to Santa Ana/I-5 SB Ramp) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
1 1
1 1
1 1000
1 1
1 1
1 1
1 1
1000
1 1
1 1
1 1
1 1000
1 1
1 Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana I-5 Northbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Santa Ana Blvd/I-5 Southbound Ramp
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana Fruit Street
1 1
Furnish and Install Signal Cabinet on New Foundation- Econolite ATCC (including new Type IIB Meter Pedestal, SCE Conduit, SCE Design Fees, No. 6E Pull Box, and necessary Conduits) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish and Install Wireless Radio- Encom ENERGY INT Dual Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install CCTV Camera- Axis Q6315-LE (w/ Industrial POE Injector) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (1st to Chestnut) Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Chestnut to McFadden) 216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
Santa Ana Fruit Street
Santa Ana Fruit Street
Santa Ana OC Register
Santa Ana OC Register
Santa Ana OC Register
Santa Ana OC Register
Santa Ana 4th Street
Santa Ana 4th Street
Santa Ana 4th Street
Santa Ana 4th Street
Santa Ana 4th Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana 1st Street
Santa Ana Chestnut Avenue
Santa Ana Chestnut Avenue
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
LF
1 1
1 1
1 1
1 1
1 1
1 1
1300
1 1
1 1
1 1
4000
City Council 16 – 54 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/ Item No. Agency Item Description Unit Quantity Grand Avenue @ 236
237
238
239
240
241
242
243
244
245
Santa Ana Chestnut Avenue
Santa Ana Chestnut Avenue
Santa Ana Chestnut Avenue
Santa Ana Chestnut Avenue
Santa Ana Chestnut Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (McFadden to Century HS) Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
1 1
1 1
1 1
1700
1 1
1 Furnish and Install Signal Cabinet on New Foundation- Econolite ATCC (including new Type IIB Meter Pedestal, SCE Conduit, SCE Design Fees, No. 6E Pull Box, and necessary Conduits) Furnish and Install Video Detection System (4 Camera System)- Econolite Autoscope Vision Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Century HS to Edinger) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) 246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana McFadden Avenue
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Century High School
Santa Ana Edinger Avenue
Santa Ana Edinger Avenue
Santa Ana Edinger Avenue
Santa Ana Edinger Avenue
Santa Ana Edinger Avenue
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Andrew Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana St Gertrude Place
Santa Ana Warner Avenue
Santa Ana Warner Avenue
Santa Ana Warner Avenue
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
EA
LF
1 1
1 1
1 1400
1 1
1 1
1 1
1 1
2000
1 1
1 1
1500
1 1
1 1
1 1
1 1
1700
1 1
1 Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install Audible Pedestrian Detection System- Polara (iNS2 ) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Edinger to St Andrew) Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish and Install CCTV Camera- Axis Q6315-LE (w/ Industrial POE Injector) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (St Andrew to St Gertrude) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install CCTV Camera- Axis Q6315-LE (w/ Industrial POE Injector) Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (St Gertrude to Warner) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) EA
EA
EA
EA
EA
EA
EA
LF
Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Warner to Hotel Terrace) Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) 1 1
1 1
1700
EA 1
City Council 16 – 55 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/ Item No. Agency Item Description Unit Quantity Grand Avenue @ 284
285
Santa Ana Warner Avenue
Santa Ana Warner Avenue
Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software EA
EA
1 1
Furnish and Install Signal Cabinet on New Foundation- Econolite ATCC (including new Type IIB Meter Pedestal, SCE Conduit, SCE Design Fees, No. 6E Pull Box, and necessary Conduits) Furnish and Install CCTV Camera- Axis Q6315-LE (w/ Industrial POE Injector) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit (Hotel Terrace to SR-55) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 120-SMFO in Existing Conduit ( SR-55 to Dyer) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) 286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
Santa Ana Warner Avenue
Santa Ana Warner Avenue
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 700
1 1
1 1
1 1
1 1500
1 1
1 1
1 1
1 Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana Hotel Terrace Drive/Brookhollow Dr
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana SR-55 Southbound Off-Ramp
Santa Ana Dyer Road
Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Santa Ana Dyer Road
Santa Ana Dyer Road
1 1
307
308
309
Santa Ana Dyer Road Furnish and Install SPM Software- Econolite Centracs Mobility (w/ 3 year Licensing) Furnish and Install Wireless Radio- Encom ENERGY INT Dual EA
EA
EA
1 1
1 Santa Ana Fairhaven Avenue @ Cambridge Street
Santa Ana Fairhaven Avenue @ Cambridge Street Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) 310
311
312
313
314
315
316
317
318
319
Santa Ana Fairhaven Avenue @ Cambridge Street
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Santa Ana Santa Ana Boulevard @ I-5 SB On/Off
Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish Ethernet Switch- Etherwan EX78934X-0VB (w/ (4) 1GB SFP's and Power Supply) Furnish and Install 12-SMFO Drop Cable
Furnish and Install Fiber Distribution Unit- Corning CCH-01U (w/ Splicing, Connector Panels, and Trays) Furnish and Install No. 6E Pull Box (including conduit sweep) Furnish and Install Splice Enclosure. Splice 12-SMFO Drop Cable to 120-SMFO Fiber Optic Cable Furnish ATC Controller - Econolite Cobalt w/ EOS Software Furnish and Install TMC Core 10GB Network Switch (w/ SFP's and Power Supply) Furnish and Install Dell Workstation with Dual monitors Furnish and Install Synchro Green Central System Licenses ( 5 Intersections) Furnish and Install Layer 3 Ethernet Switch- Etherwan EG97244-CIN (w/ (16) GIS10M-CIN and (4) TIS10M-CIN SFP's and Power Supply)
Furnish and Install Digital Watchdog VMS Server and Licensing Furnish and Install Central System Dell Server (Video/ Traffic Management Systems) Furnish and Install Dell Workstation with Dual Monitors EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
Brea
Brea
Brea
TMC Improvements
TMC Improvements
TMC Improvements
320
321
322
323
324
325
326
327
328
329
330
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Placentia
Anaheim
Anaheim
Orange
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
1 1
1 1
1 1
1 1
1 1
1 Furnish and Install Synchro Software License
Furnish and Install Server Rack
Furnish and Install Ip Schematic
Furnish and Install Econolite Centracs Software Licensing Furnish and Install Central System Server
Furnish and Install TMC Console (with 2 chairs)
Orange Furnish and Install Touch Panel Screen (Crestron 15" Touch Panel) City Council 16 – 56 9/16/2025

CITY OF SANTA ANA

ATTACHMENT B
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Improvement List
Kraemer Boulevard/ Glassell Street/
Grand Avenue @
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
TMC Improvements
Item No. Agency
Orange
Orange
Orange
Orange
Orange
Item Description Unit Quantity
331
332
333
334
335
336
337
338
339
Furnish and Install Computer Workstations (Dell - Precision 5820 Tower) Furnish and Install Workstation Monitor (Dell - UltraSharp 27" 4K Monitors or similar) Furnish and Install Wireless Radio- Encom Radio ELT-58-INT-US-KIT (including remove existing radio) Furnish and Install LED Flat Screen Display (Samsung 65" LED 4K Display) Furnish and Install Switch- - Etherwan EG972444-4VZ Layer 3 (w/ (4) 10G SFP's and Power Supply) Furnish and Install Dell Workstation with Dual Monitors EA
EA
EA
EA
EA
EA
EA
EA
EA
2 3
1 1
1 2
1 1
1 Santa Ana TMC Improvements
Santa Ana TMC Improvements
Santa Ana TMC Improvements
Santa Ana TMC Improvements
Furnish and Install Central System Dell Server
Furnish and Install Milestone Xprotect Corporate VMS Device Licenses (40 Device licenses) City of Santa Ana Construction Permit Fee (CWA and Labor Oversight) City Council 16 – 57 9/16/2025

EXHIBIT B
City Council 16 – 58 9/16/2025
City of Santa Ana
RFP No. 24 -121: Design-Build Services for
the Kraemer Boulevard / Glassell Street /
Grand Avenue Corridor RTSS Project
Cost Proposal | August 7, 2025
City Council 16 – 59 9/16/2025
Arcadis U.S., Inc.
18401 Von Karman Avenue
Suite 300
Irvine, CA 92612
www.arcadis.com
August 7, 2025
ATTN: Cesar Rodriguez, PE, TE | Senior Civil Engineer
City of Santa Ana, Public Works Agency
20 Civic Center Plaza | Santa Ana, CA 927018
SUBJECT: COST PROPOSAL FOR THE KRAEMER BLVD / GLASSELL ST / GRAND AVE CORRIDOR RTSS PROJECT (RFP NO. 24-121)
Dear Mr. Rodriguez:

Arcadis U.S., Inc., is pleased to submit the enclosed cost proposal to provide Design-Build Services for the Kraemer Boulevard / Glassell Street / Grand Avenue Corridor RTSS Project.

This proposal is submitted contingent upon the successful negotiation and execution of a mutually agreeable contract between Arcadis and the City of Santa Ana.

Thank you for the opportunity to present our proposal. We look forward to collaborating with the City on this important project. Should you have any questions, please do not hesitate to contact me directly at (562) 221-2118 or via email at [email protected], or reach out to Braulio Ramirez, our designated Project Manager, at (714) 878-0837 or via email at [email protected].

Sincerely,
Ramin Massoumi, PE | Global Director – Intelligent Mobility Services | Arcadis U.S., Inc. 18401 Von Karman Avenue, Suite 300, Irvine, CA 92612
Tel. 562.221.2118 | [email protected]
City of Santa Ana RFP No. 24-121: Design-Build Services for the Kraemer Blvd / Glassell St / Grand Ave Corridor RTSS Project City Council 16 – 60 9/16/2025

CITY OF SANTA ANA
PROPOSER’S CERTIFICATION, PROPOSAL PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.

Agency
Brea Anaheim
(6 Signals)
Placentia
(11 Signals) (7 Signals) (18 Signals)
Orange Santa Ana Total Cost Project Tasks (22 Signals)
Task 1: Project
Management - PI
Phase
$20,083.75 $35,398.15 $20,996.58 $60,263.00 $70,999.53 $207,741.01 Task 2: Data
Collection $12,485.98
$53,740.00
$18,758.63
$52,440.00
$14,257.70
$59,333.09
$33,727.30 $31,326.26 $110,555.86
$445,226.21 SubTask 3.1: Design
Plans and Standards
SubTask 3.2 and 3.3:

System Construction
and Integration,
$`147,485.10 $132,228.02
$397,482.23 $810,067.59 $524,801.05 $1,065,496.88 $1,576,711.80 $4,374,559.55 Construction,
Documentation
Task 4: Signal Timing
Optimization and
Implementation
$10,066.60
$6,601.52
$5,755.34
$ 8,068.52
$11,702.52
$22,005.06
$27,524.46
$73,350.21 Task 5: Project
Report $12,469.54 $24,205.57
Task 6: Project
Management - O&M
Phase
Task 7: Continuing
Support
$2,556.21
$18,219.48
$1,856.60
$4,828.39
$20,436.89
$3,713.20
$3,124.25
$14,331.36
$2,062.89
$8,520.69
$36,379.62
$6,188.67
$9,372.75
$45,198.92
$6,807.54
$28,402.29
$134,566.26
Task 8: Final
Technical $20,628.91
Memorandum
$5,422,554.76 Total Project Cost:
__________________________________________________________________________________ City Council 16 – 61 9/16/2025
Arcadis U.S., Inc. __________________________________________________________________________________ Tel. 562.221.2118 | Fax: N/A

LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
18401 Von Karman Avenue, Suite 300, Irvine, CA 92612 __________________________________________________________________________________

BUSINESS ADDRESS
Ramin Massoumi, PE __________________________________________________________________________________ Global Director – Intelligent Mobility Services

PRINTED NAME OF AUTHORIZED AGENT TITLE
__________________________________________________________ August 7, 2025 [email protected]

SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
57-0373224 __________________________________________________________________________________ N/A

FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE)
164909 __________________________________________________________________________________

CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) City of Santa Ana RFP No. 24-121: Design-Build Services for the Kraemer Blvd / Glassell St / Grand Ave Corridor RTSS Project City Council 16 – 62 9/16/2025

KGG RTSSP FEE
Admin Cost TASK Arcadis AET LLG Yunex AimTD Costs Summary Per Agency TOTAL (SCE/CWA/Coop)

TOTAL TOTAL TOTAL
TOTAL LABOR ODC TOTAL LABOR ODC TOTAL LABOR ODC Agency total HOURS HOURS HOURS h
h
h
h
PI Phase Loaded Rates
O&M Phase Rates
$308
$317
302
12 $442
$455
12 $320
$330
128
8 $234
$242
10 $197
$203
0 $145 $167
$173
22 $265
12 $225
12 $195 $165 $150 $140 $125 $201 $212 $205 $170 0% 0%
60,263.00
0% 0% Hourly Rates
$149
Project Administration
Kick-Off Meetings
0 474 $ 145,372 $ 56,489 0 0 0 0 0 24 $ 5,880 $ - 0 0 0 0 0 0 $ - $ - $ - $ - $ - $
$
$
$
$
70,999.53
2,7$14.39
47$,717.81
66$3.29
$ $ 20,996.58
8$22.54
$ 35,398.15 $ 20,083.75 $ 207,741.01
8,225.43
142,216.59
2,009.98
55,289.00
110,555.86
12,670.73
2,600.00
11,192.72
55,508.15
9,292.13
9,292.13
10,000.00
4,819,785.76
445,226.21
658,397.86
19,099.96
35,000.00
7,000.00
44,362.69
2,159,944.03
1,450,755.00
27,524.46
27,524.46
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
207,741.01
4 $ 24
438
$ 200 8,025
1,000 135,337
2,010
$2,467.63
4$2,264.34
$ 1,480.58 $ 740.29
23,603.76 13,$633.66
361.8$0 180.90
8,225.43
142,216.59
2,009.98
Task 1 Coordination & Meetings PI
Invoicing
290 8 120 10 10
12 $ $ 12 12 2 4$ 5,880 14$,997.03
20$1.00
$
$ 12
$
$ 602.99 $
Bond 0 $ 55,289
2,100 85,256
300 12,371
-
- 19$,904.04 1$4,928.03 4,9$76.01 $ 9,952.02 5$,528.90 55,289.00 110,555.86
12,670.73
2,600.00
Data Collection 48 1 40 60 122 132 0 $ 403
56 $ 0 0 0 0 0 40 40
40 0
$ 80 $ - 10,600 0 0 0 0 $ $ $ $ - 2,600-
2,600
- $ $ $ 10,000 $ 31,326.26 $ $ 33,727.30 18,758.6314,257.70 12,4$85.98 Data Collection and QC
Subtask 2.1 TRAFFIC COUNT(AimTD)
8 8 8 16 16 $
$
$
$
0 0 $ -
-
-
$ 4,4$34.75
-
$3,674.51
$1,300.00
$3,357.82
1$4,819.69
$2,787.64
$2,787.64
$5,000.00
1,3$93.78
650.00
$ 1,900.61 1$,267.07
0 $ 0 $
$
$ $ $ $ $
2,014.69 1$,007.35
11,498.16 5$,388.98
1,672.58 $ 836.29
1,672.58 $ 836.29
2$,500.00
650.00
Data Collection Report, Before/After results Memo
Subtask 2.2. Field Review
8 24
4 1 20
50 18
18 30
50 18
18 59
196
46 11,193 0 $
$
$
$
3,6$93.60
17$,065.10
3,0$66.40
3,0$66.40
$
1,1$19.27
6$,736.22
9$29.21
$
$
11,192.72
55,508.15
9,292.13
Task 2
32 40
6 $ 800 44,108
500 8,792
500 8,792
40 8$0
0 10,600
Subtask 2.3 Before Travel Time Studies
Subtask 2.4 After Travel Time Studies
Cooperative Agreement
$ $
$
$
$
$
-
-
-
$
4 6 $ 46 0 9$29.21 $ 9,292.13
0 $ 10,000 2,500.00 $ 10,000.00
4,819,785.76
445,226.21
658,397.86
19,099.96
35,000.00
7,000.00
System Design and Construction

3.1 Design Plans and Standards

3.2 System Construction and Integration
SCE Coordination
520
100
400
8 12
6 547
210
325
944
400
500
4 1116
400
600
36 1130
450
0 $
$
$
$ 4269
$
10,850 945,472
338,446 600
108
24 80
4 128
80 40
8 144 80 80 40 $ 580 $ - 116,300 145
140
5 160
50 120
40 40 $ 465
270
195
$ $- 94,465 1,450$,7 $ 55 $- 42,000 1,7$08,939.82 1,212,9$81.99 147$,485.10
236$,154.60
58$4,134.13 $
$
$
862,507.59 451,2$22.23
52,440.00 53,$740.00
94,759.10 68,$838.64
1566 144 2$48
2$80
5 2$
52,440
55,400
8,460
40 $
$
53,740
40,725
$
$
$
$
$
$
$
$
13$2,228.02
19$1,172.77
10,639.96
21,000.00
7,000.00
59$,333.09
6 600 $ 2431
$
10,000 552,273
150 10,490
80 80 110 80 67$,472.74
$ 48 40 $
$
8,460.00
14,000.00
$
Task 3 SCE Design Fees $ 35,000
7,000
$

CWA AND LABOR OVERSIGHT

3.3 Construction Documentation
Equipment
$ $
12 12 40 80 80 $ 224 $ 100 44,263 0
0 0
0 $
$
$
$
$
-
-
-
$ - 15$,526.94
59$9,977.12
73$1,395.00
1$2,865.18
492$,007.10
324$,470.00
1$1,702.52
1$1,702.52
4,8$79.90
37$6,253.41
7$6,195.00
5,755.$34
$ 6,654.40 4$,436.27 44,362.69
2,159,944.03
1,450,755.00
27,524.46
27,524.46
$
$
419,999.09 271,7$07.32
266,195.00 52,$500.00
10,0$66.60 -
Construction $
$
- $ 1,450,755
Signal Timing Optimization and Implementation

4.1-4.5
4 9 0 20 26 26 0 $ 85 $ 400 18,784 0
0 0
0 0
0 0
0 0
0 0
0 0
0 $
$
-
-
-
-
0 0
20 20 0
0 $ 40 $ $ - 8,340
-
- $
$
$$ $ -
-
- - $
Task 4
Task 5
4 9 20 26 26 $ 85 $ 400 18,784 - 20 20 $ 8,340 $ 5,755.34 $ 10,$066.60 - $ $ -
Primary Implementation Project Report
Draft Report
18 14
4 1 60
32 28
102
60 108
68 0 16
10 6
$
$
$
305
184
121
$
$
$
300 73,050 $ 0 0 0 $
$
$ $ - - $ $
$
$
$
$ 24,205.57 - 2$2,005.06
1$3,166.00
$8,839.07
8$,068.52
4,8$27.53
3,2$40.99
$ 12,469.54 6$,601.52
7,460.73 3$,949.80
5,008.80 2$,651.72
73,350.21
43,886.66
29,463.55
-
$
$
$
73,350.21
43,886.66
29,463.55
200 43,687 14$,482.60
9,7$22.97
-
$
Final Report 1 42 40 100 29,364 $
0 $
$
- $ $ $ $ - $ - - - $ -
- $ - $ -
Ongoing Monitoring and Maintenance Project Management
Project Coordination & Meetings O&M
Invoicing
60 0 14 0 0 0 24
24 0
$ 98
74 24
$ 600 27,802 0 0 0 0 0 0 0 $ $ - - 0 0 0 0 0 $ - - $ $ $ $ $
$
$- - - 9,372.75 $8,520.69
$7,278.52
$1,242.17
3,1$24.25
2,6$68.79
45$5.46
$ 4,828.39 2$,556.21 28,402.29
24,261.72
4,140.56
-
$ 28,402.29
24,261.72
4,140.56
60 14 $ $ 600 23,662 8,0$06.37
1,3$66.39
$ 4,124.49 2$,183.56 $
$
Task 6
Task 7
Task 8
$ 4,141 $ 703.9$0 372.65
0 $ $
$
- $ -
-
Continuing Support 30 2 50 116 150 150 $ 498
498
$ 2,500 107,741 48 0
0 0
0 0
0 0
0 0
0 0
0 $ 48 $ - 12,720 5 50 0
0 0
0 $ 55 $ $ $ - 11,605$
$0
- - $
$
$
$
$
$
$
$
45,$198.92 - 3$6,379.62 14$,331.36 $ 20,436.89 18,$219.48 20,436.89 18,$219.48
134,566.26
134,566.26
-
$ 134,566.26
30 2 50 116 150 150 $ $ 2,500 107,741 48 4$8 12,720 5 50 $ 55 11,605 45$,198.92 3$6,379.62 14$,331.36 $ $ 134,566.26 0 - - $ $ $ $ - $ - - - $
Final Technical Memorandum 8 0
0 0
0 16 30 40 12 $ 106
106
$100 20,529 0
0 $
$
$0 -
-
0 0
0 0
0 0
$
$
$
$0 - $0 $0 6,8$07.54 $6,188.67 2,0$62.89 $ 3,713.20 1$,856.60 20,628.91 20,628.91
-
$ 20,628.91
8 16 30 40 12 $ $ 100 20,529 6,8$07.54 $6,188.67 2,0$62.89 $ 3,713.20 1$,856.60 $ 20,628.91 0 0
0 0
0 0
$
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
$
$
$
-
-
-
-
-
-
-
-
-
$ -
-
-
-
-
-
- $
$
$
$
$
0 0 0 0 0 $0 - 0 0 0 0 $0 0 0 $0 - -
-
-
-
$
$
- $
$
$
$
$
$
$
$
-
-
$
$
-
-
-
-
-
-
-
- -
Subtotal* 990 37 839 1268 1552 1478 74 $ 6238 $73,339 1,424,007 168 140 144 80 80 80 40 $ 732 0 145,500 150 230 140 40 $ 540 $ $ $ 114,410 - 1,450,755 2,600 52,00$0 $ 1,896,850.410,391,76$8.84 1$,593,850
65$2,730.78
65$3,275
$ 958,112.39 523,09$2.36
959,750 597,400
8)(1,638)
5,422,554.76 $ 5,422,554.76
1,497,345.73
145,500.00
114,410.00
1,450,755.00
2,600.00
$ 1,9$06,383 $ ARCADIS SUBTOTAL

AET SUBTOTAL
$
$
$
$
$
$
$

LLG SUBTOTAL

YUNEX SUBTOTAL
AimTD SUBTOTAL
EQUIPMENT 2,159,944.03
ADMINISTRATIVE COST 52,000.00
TOTAL PROJECT $ 5,422,554.76

ARCADIS
City Council 16 – 63 9/16/2025
EXHIBIT 3
$ 5,422,554.76
$ 258,103.24
Engineering Administration and Inspection (In-Kind Staff Support) 30,000.00 $ TOTAL ESTIMATED CONSTRUCTION COSTS 5,710,658.00 $
DESIGN-BUILD OF PROJECT NO. 25-6705: Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization

COST ANALYSIS
Design-Build
Contract Contingencies
Design-Build Services
City Council 16 – 64 9/16/2025
EXHIBIT 4
City Council 16 – 65 9/16/2025
City Council 16 – 66 9/16/2025
City Council 16 – 67 9/16/2025
CITY OF SANTA ANA FY 24/25CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

To provide inter-agency traffic signal coordination and infrastructure upgrades on Kraemer Boulevard/ Glassell Street/ Grand Avenue from Lambert Road in the City of Brea through the Cities of Placentia, Anaheim, and Orange to Dyer Road in the City of Santa Ana. The project involves the Cities of Santa Ana, Brea, Placentia, Anaheim, Orange and Caltrans.

PROJECT NEED:

OCTA Traffic Signal Synchronization Master Plan identified that Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor is part of countywide corridor system that needs multi-jurisdiction synchronization. This project will provide traffic signal upgrades and synchronize traffic signals across jurisdictional boundaries to reduce traffic congestion and maintain the synchronization improvements for 3 years.

PROJECT TITLE:

Kraemer Blvd/Glassell St/Grand Ave
Corridor Regional Traffic Sig Sync
PROJECT CATEGORY:

Traffic Improvements
Traffic Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Traffic Engineering Cesar Rodriguez, Senior Civil Engineer 18-Mar-2025 PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 5,680,658 - - - - - -
Engineering 30,000 - - - - - -
TOTAL 5,710,658 - - - - - -
SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 M2 LOCAL FAIRSHARE 381,277 - - - - - -
MEASURE M2 COMPETITIVE 5,329,381 - - - - - -
TOTAL 5,710,658 - - - - - -
EXHIBIT 5
City Council 16 – 68 9/16/2025
Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 16, 2025
TOPIC: Construction Project Management Software

AGENDA TITLE
Agreement with ProCore Technologies, Inc. for Construction Project Management Software (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with ProCore Technologies, Inc. for the licensing of ProCore Technologies Project Management Pro software in an amount not to exceed $444,607, for a term beginning September 17, 2025 and expiring September 16, 2028 (Agreement No. A-2025-XXX).

GOVERNMENT §84308 CODE APPLIES: Yes

DISCUSSION
The Public Works Agency (PWA) is responsible for managing the design and construction of all Capital Improvement Program (CIP) projects to meet the City’s infrastructure needs. The City’s infrastructure needs include the acquisition of land and major renovations of city infrastructure such as roads, buildings, and parks. There are currently 44 active projects in construction related to streets, traffic, utility, drainage, lighting, and city and park facilities, which total over $200 million in infrastructure investment. In order for PWA to efficiently manage these projects, streamlined coordination and communication of all project phases is critical.

On September 1, 2020, City Council approved an agreement with ProCore Technologies (Procore) for the use of Project Management Pro software to support staff’s goals to effectively streamline project documentation, digitally log inspections, and document communications between engineers, inspectors, and contractors. Staff negotiated new contract terms with favorable pricing and secured a new three-year software license agreement (Exhibit 1).

ProCore is a widely used program that provides instant data transmission across personal computer and mobile applications, allowing for real-time delivery of accurate project information. The cloud-based platform has intuitive tools to assign tasks, respond to comments and questions, produce and access reports, and manage budgets and costs. Additionally, ProCore has the ability to integrate with other platforms City Council 17 – 1 9/16/2025
Construction Project Management Software System
September 16, 2025

currently used by the City, eliminating the need to purchase any additional software to implement its usage.

Since its implementation, the City’s use of ProCore has provided significant benefits to the administration of capital improvement projects. The software has improved coordination among project managers, inspectors, contractors, and consultants by centralizing project documentation, submittals, requests for information (RFIs), and daily reporting. This has resulted in greater transparency, real-time access to project information, and a consistent record of communications across all active projects.

These features have enhanced efficiency, reduced administrative delays, and allowed staff to more effectively track project milestones.

To further strengthen project oversight, staff recommends expanding the City’s license to include ProCore’s financial management module. This module integrates directly with existing project management workflows and will allow staff to track budgets, commitments, change orders, and invoicing within a single platform. By consolidating financial data alongside project documentation, the City will be better positioned to monitor costs in real time, ensure proper authorization of expenditures, and improve forecasting of project financial status. This additional capability will enhance internal controls, reduce the risk of cost overruns, and provide City management with clearer visibility into the financial health of each project. This digital transformation project will include one-time implementation costs for FY25-26, with an anticipated 3-6 month implementation for the financial module.

This software subscription is exempt from bidding under Santa Ana Municipal Code 2- 807(a), which so exempts purchases over $25,000 of “materials, supplies, labor, and equipment whenever it shall appear that there is only one reasonably available source or where solicitation of bids would for any reason be an idle act.” Here, the application is very industry-specific and unique to this vendor. It is not commercially available through distributors as other major software programs are, making this vendor a sole source. As such, prior to expiration of the contract term, staff will negotiate new contract terms and present to Council for consideration.

Approval of the recommended action will allow staff to continue the centralization of critical project files for timely project delivery.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
Funds are budgeted in the Fiscal Year 2025-26 budget under the following account.

Subsequent fiscal year funding will be included in the proposed budgets for City Council consideration.

City Council 17 – 2 9/16/2025
Construction Project Management Software System
September 16, 2025

Fiscal
Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account
Description
Amount
2025-26 10117601-
62300
Public Works –
Administration
& Planning
Public Works – Admin
Services – Contract
Services Professional
$164,869
2026-27 10117601-
62300
Public Works –
Administration
& Planning
Public Works – Admin
Services – Contract
Services Professional
$139,869
2027-28 10117601-
62300
Public Works –
Administration
& Planning
Public Works – Admin
Services – Contract
Services Professional
$139,869
Total $444,607

EXHIBIT(S)

1. ProCore Technologies, Inc. Order Form
Submitted By: Rodolfo Rosas P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 17 – 3 9/16/2025
EXHIBIT 1
City Council 17 – 4 9/16/2025
City Council 17 – 5 9/16/2025
City Council 17 – 6 9/16/2025
City Council 17 – 7 9/16/2025
City of Santa Ana ("Customer")
Signature:

Name: Alvaro Nunez
Title: City Manager
Date:

I accept the terms and conditions of the SSA found at
httos:l/ꢀ.ꢁꢂcoꢃe.comꢄꢅeꢆaꢇꢈsubscꢉꢁtꢊon-aꢋꢃeementsꢌꢁubꢇꢊcꢍsectoꢃ City Council 17 – 8 9/16/2025
City Council 17 – 9 9/16/2025
City Council 17 – 10 9/16/2025
City Council 17 – 11 9/16/2025
City Council 17 – 12 9/16/2025
City Council 17 – 13 9/16/2025
City Council 17 – 14 9/16/2025
City Council 17 – 15 9/16/2025
City Council 17 – 16 9/16/2025
City Council 17 – 17 9/16/2025
Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Draft Staff Report
September 16, 2025
TOPIC: Agreement with the Municipal Water District of Orange County for Shared Programs and Services

AGENDA TITLE
Agreement with the Municipal Water District of Orange County for Shared Programs and Services (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute the Master Agreement for Shared Programs and Services with the Municipal Water District of Orange County, for a three-year period with provisions for two one-year extensions beginning upon approval by the Municipal Water District of Orange County and expiring September 15, 2030, in an aggregate amount not to exceed of $1,500,000 (Agreement No. A-2025-XXX).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency Water Resources Division (PWA) operates and maintains the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.

The Municipal Water District of Orange County (MWDOC) provides wholesale imported water, services, and programs to its member agencies throughout Orange County.

While the City is not a member of MWDOC, it does engage MWDOC for water enterprise support services such as water use efficiency and water loss control activities, emergency preparedness and response planning efforts through Water Emergency Response Organization of Orange County (WEROC), providing education and resources to local schools via the Choice School Program, and receiving assistance with meeting regulatory requirements, including preparation of the Urban Water Management Plan (UWMP) required by the state and updating risk and resilience assessments (RRAs) and emergency response plans (ERPs) required by the Environmental Protection Agency Safe Drinking Water Act. As both the City and City Council 18 – 1 9/16/2025
Shared Program Services Agreement with the Municipal Water District of Orange County
September 16, 2025

MWDOC are member agencies of the Metropolitan Water District of Southern California (MWD) and have many common interests related to water activities, programs, and organizations within Orange County, the agencies have partnered to fund and collaborate in efforts including water supply planning, research, policy development, and other activities.

The following are examples of the MWDOC-led programs that PWA staff have utilized in the past and plan to continue to use over the term of the proposed agreement:
• Water use efficiency programs
• School education programs (K-12)
• Shared consulting services (Conservation Framework Technical Assistance Program)
• Water resource planning
• Water loss control shared services and technical assistance • Water emergency preparedness and support of the Water Emergency Response Organization of Orange County (WEROC)
On June 21, 2022, City Council approved a Shared Services Agreement with the Municipal Water District of Orange County. PWA has utilized MWDOC’s shared services, such as water loss and water use efficiency programs, to remain in compliance with existing and upcoming state regulations. Staff recommends continuing the Shared Service Agreement with MWDOC to continue to provide quality services to the community.

Partnering with MWDOC proves advantageous because their regional presence helps ensure consistent, high-quality deliverables, and compliance across Orange County water agencies. MWDOC is able to secure large, specialized technical contracts that are shared among nearly all water agencies in Orange County, resulting in more competitive rates. If the City were to take these services on independently, the City would need to hire consultants and subject matter experts for individual projects and efforts. In many cases, the limited scope of work may attract a smaller pool of technical professionals and lead to higher individual rates. Invaluable resources such as WEROC, the Choice School Program, and access to additional grant funding for conservation rebate programs, are only available through partnership with MWDOC.

To standardize and simplify implementation of these activities, the agreement requires approval of all programs and services on annual basis at the City’s sole discretion.

There is no obligation by the City to participate in, or provide financial contribution for, any program or service other than those elected each year. As described in the agreement, if additional supplementary programs or services need to be added during the term of this agreement, staff will return to City Council for approval of an amendment to incorporate those activities.

City Council 18 – 2 9/16/2025
Shared Program Services Agreement with the Municipal Water District of Orange County
September 16, 2025

MWDOC’s coordination of shared services for its member agencies provides operational efficiencies and allows the City to quickly engage in MWDOC activities by establishing a basic foundation for this contractual business relationship. Approval of the master agreement will authorize the Water Resources Manager to approve and participate in specific programs and services offered by MWDOC as outlined in the agreement (Exhibit 1).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
Funds are budgeted and available for expenditure in the Fiscal Year 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year:

Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
2025-26 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2026-27 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2027-28 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2028-29 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2029-30 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
Total: $1,500,000

EXHIBIT(S)

1. Master Agreement with MWDOC
City Council 18 – 3 9/16/2025
Shared Program Services Agreement with the Municipal Water District of Orange County
September 16, 2025

Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 18 – 4 9/16/2025
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MASTER AGREEMENT FOR SHARED PROGRAMS AND SERVICES BETWEEN

THE MUNICIPAL WATER DISTRICT OF ORANGE COUNTY & THE CITY OF

SANTA ANA
This Master Agreement for Shared Programs and Services Between the Municipal Water District of Orange County & the City of Santa Ana (“Agreement”) is made and entered into as of VW day of 6HSWHPEHU, 2025, or as of the last day executed below, whichever is later (“Effective Date”), by and between the Municipal Water District of Orange County ("MWDOC") and the City of Santa Ana ("City") to provide for participation by the City in various programs and services administered by MWDOC, as described herein. The City and MWDOC are referred to jointly as "Parties" and individually as "Party."

RECITALS
WHEREAS, the Parties are both member agencies of the Metropolitan Water District of Southern California ("Metropolitan") and have many common interests related to water activities, programs, and organizations within Orange County;
WHEREAS, the Parties share many water planning characteristics, including location, climate history, demographics, water sources, water supplies, and demand management measures; WHEREAS, the Parties share a long and successful history of collaborating on water resource activities, planning analysis and reports, water use efficiency programs, and other joint efforts;
WHEREAS, the Parties previously entered into a Master Agreement for Shared Programs and Services Between the Municipal Water District of Orange County & the City of Santa Ana on June 21, 2022, and desire to enter into a new agreement for the same purpose; WHEREAS, the Parties desire to continue to cooperate and pool resources to obtain economies of scale on joint studies and programs, share information developed independently, simplify the process of implementing water use efficiency measures, and maximize grant funding for all of these activities; and
WHEREAS, the Parties have prepared this Agreement to continue consolidating and streamlining the contracting procedures required for MWDOC's administration of, and the City's participation in, the programs and services referenced herein; NOW, THEREFORE, the Parties agree as follows:

1. Water Use Efficiency Programs ("WUE Programs")

1.1 Notice Procedures

1.1.1 Subject to the limitations set forth in this section, the Parties shall work together to make WUE Programs available to water users throughout the City's water service area.

In general, the City will have access to the same "choice", or pay-for-service, WUE Programs that are currently available to MWDOC member agencies. Within thirty (30) days of the Effective "!



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EXHIBIT 1
City Council 18 – 5 9/16/2025
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Date, MWDOC shall send a written notice to the City listing all available WUE Programs and the requirements for each, along with enrollment forms for participation in those WUE Programs. This written notice shall contain the estimated costs of the WUE Program as well as that program's specific requirements and terms and conditions. Thereafter, MWDOC shall provide a written notice with this information for every upcoming fiscal year at the time of MWDOC's budget preparation or within thirty (30) days of new information being made available to MWDOC by Metropolitan. The notices to be provided by MWDOC shall be referred to herein as the WUE Program Notice. MWDOC shall also provide the City with any other information or documents that are required for participation in WUE Programs or reasonably requested by the City in connection with WUE Programs. For each fiscal year, the City shall review the WUE Program Notice and choose the WUE Programs and the level of its participation that the City deems beneficial. In connection with the foregoing, the City will notify MWDOC in writing by indicating in the WUE Program Notice the level of the City's participation in any WUE Program for each fiscal year ("WUE Participation Notice).

1.1.2 If a new WUE Program is introduced or a material amendment is made to an existing WUE Program during a fiscal year, MWDOC shall provide the City with a written notice thereof ("Amended WUE Program Notice") as soon as reasonably possible prior to the date the new program or amendment is scheduled to commence. This Amended WUE Program Notice shall contain the program's specific requirements and terms and conditions and any costs that may be ascertainable at such time. Within thirty (30) days of receiving the Amended WUE Program Notice, the City will notify MWDOC in writing whether the City will participate in the new or amended WUE Program and the level of its participation ("Amended WUE Participation Notice").

1.1.3 Except to the extent of the elections made in the WUE Participation Notice and the Amended WUE Participation Notice, the City shall have no obligation to participate in any WUE Program, including, but not limited to, any obligation to provide financial contribution to such program.

1.1.4 The City understands that specific requirements and terms of conditions may apply to each WUE Program that the City chooses to participate in and agreeing to such requirements and terms and conditions is a prerequisite to the City's participation in such WUE Programs. In connection with the foregoing, MWDOC shall provide the City with all applicable specific requirements and terms and conditions in a WUE Program Notice or Amended WUE Program Notice.

1.1.5 The City understands that by entering into this Agreement it agrees to pay MWDOC for its proportionate share of MWDOC's costs for administering MWDOC's WUE Program based on and to the extent of the City's level of participation as more particularly described in Section 1.8. If the City elects to participate in any or all MWDOC WUE Programs, MWDOC will invoice the City for such costs as described in Section 1.8.

1.1.6 The City is responsible for monitoring its level of participation in any WUE Program and is responsible for payment of all funding contributions required of the City by the WUE Program as authorized by a WUE Participation Notice or Amended WUE Participation Notice. In connection therewith, MWDOC is not responsible for any of the City's required payments or funding contributions even if they are above any cost estimate or the City's budgeted "!



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amounts authorized by a WUE Program Notice or Amended WUE Program Notice, except pursuant to the results of an audit by the City under Section 8.3.

1.1.7 In the event a WUE Program is terminated early, City is responsible for payment of any funding contributions required by the WUE Program to the extent of applications initiated prior to the effective date of the termination. For purposes of the preceding sentence, an application is deemed initiated when an application has been received by Metropolitan's rebate vendor, by MWDOC, or a reservation has been made within any of MWDOC's online application portals that is pursuant to any of the WUE Programs described within this Agreement.

1.1.8 Notwithstanding any other provision of this Agreement, MWDOC providing funds for any of the MWDOC WUE Programs is conditioned upon the availability of funds and MWDOC is under no obligation to provide funding to City for any WUE Program if MWDOC determines, in its own discretion, that such funding is exhausted, reduced, eliminated, or unavailable from any funding source, for any reason. In the event MWDOC determines funding for a WUE Program has been exhausted, reduced or unavailable, it will notify the City immediately and City may terminate its participation in that affected WUE Program upon MWDOC's receipt of the City's written notice.

1.2 WUE Programs Availability

1.2.1 Subject to the limitations set forth herein, the Parties agree that the WUE Programs chosen by the City for participation in the City's WUE Participation Notice or Amended WUE Participation Notice, shall be made available throughout the City's water service area for the Term, without the need for a separate agreement between the Parties in addition to this Agreement.

1.2.2 MWDOC shall involve the City in the WUE Program marketing to occur within the City, and the City agrees to assist in the marketing of WUE Programs it participates in under this Agreement; provided, City may terminate any MWDOC marketing efforts within the City's water service area which City deems contrary to its best interests. If any marketing efforts will extend to areas outside of the City's water service area, MWDOC will work with the City to address City's concerns. In those cases where MWDOC and City do not reach a mutually acceptable compromise, MWDOC will make all reasonable efforts to remove the City from such objectionable marketing efforts at the City's written request.

1.3 Grant Funding

1.3.1 Subject to any grant requirements and conditions, Grant funding obtained by MWDOC for WUE Programs may be made available to end water users within the City's water service area. In order for end water users within the City to be eligible to receive such grant funds from MWDOC, MWDOC will provide the City with the applicable grant terms and conditions and, if acceptable to the City, the City will provide MWDOC written notice of its acceptance of those terms and conditions. The administration of any MWDOC grant funding will be on a program-by-program basis, contingent upon the terms and conditions of each program. "!



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1.4 MWDOC-Administered Programs.

1.4.1 From time to time, funding may be made available from Metropolitan for MWDOC to operate a customized local water conservation incentive program or programs ("MWDOC Administered" or "MAA Program") in its service area, with access to the Metropolitan base incentives for such. As City is also a Metropolitan member agency, in order for MWDOC to administer the MAA Program for City, City would be required to apply to Metropolitan separately for funding. If the City desires MWDOC to administer an MAA Program, City will provide MWDOC a WUE Participation Notice or an Amended WUE Participation Notice. In such cases, MWDOC will administer the MAA Program for City and invoice City for activity in City's service area. City will reimburse MWDOC for any activity, and the City is also responsible for seeking and securing reimbursement directly from Metropolitan. Specific terms and conditions will be provided by MWDOC to the City in the annual WUE Program Notice or an Amended WUE Program Notice.

1.5 Supplemental Funding

1.5.1 If the City elects to provide supplemental funding or enhanced incentives for a WUE Program provided under this Agreement, the City is responsible for tracking the use of and the remaining availability of such supplemental funds. MWDOC will assist in every reasonable way, but the ultimate responsibility for tracking all City funding is the responsibility of City, and City is responsible for any overuse of City funding. Supplemental funding designations should be indicated in the WUE Participation Notice or Amended WUE Participation Notice. In the event any City-provided funding for any WUE Program is exhausted, and the City does not elect to add additional funding or transfer available funding from another WUE Program, MWDOC will discontinue offering the additional rebate funding for that Program in the City's service area.

1.5.2 City may also choose to provide additional supplemental funding of its own to augment the Metropolitan base incentives offered through SoCal Water$mart. City will coordinate any such supplemental funding directly with Metropolitan.

1.6 Installation Verification and Inspection

1.6.1 The City shall be responsible for conducting installation verifications/inspections of items and devices installed, distributed, and/or rebated pursuant to this Agreement to ensure compliance with program requirements, and/or for paying all costs associated with this verification/inspection. Installation verification/inspection measures shall conform with MWDOC's Inspection and Verification Procedures attached hereto as Exhibit A ("Inspection and Verification Procedures") and incorporated herein by reference.

1.6.2 In connection with any selected WUE Programs that require installation verifications/inspection and to ensure compliance with program requirements, the City may elect to (1) conduct its own installation verifications/inspections by either utilizing its in-house staff or contracting with a third-party vendor of its choice; or (2) utilize MWDOC's installation verification/inspection contractor to conduct the installation verification/inspections. MWDOC shall invoice the City monthly for any such inspection costs incurred by MWDOC on behalf of the "!



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City Council 18 – 8 9/16/2025
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City. In addition to the direct costs to MWDOC, reasonable staff time and overhead attributable to the verification/inspection services may be invoiced to the City.

1.6.3 Notwithstanding any other provision in this Agreement, City understands and agrees that if City utilizes MWDOC's verification/inspection vendor that MWDOC is in no way liable or responsible for the acts or omissions of such vendor and makes no representations or warranties regarding the quality of such vendor's work. City's sole recourse as to any action, claims, or damages arising out of the acts or omissions of MWDOC's verification/inspection vendor is with the vendor and not with MWDOC.

1.6.4 MWDOC reserves the right to conduct installation verification/inspection of items and devices within the City's service area that are installed in connection with a WUE Program covered by this Agreement.

1.6.5 In connection with any WUE Program covered by this Agreement, the City acknowledges that any item or device receiving funding from Metropolitan may be subject to an installation verification/inspection to be performed by Metropolitan, or its agent(s), at Metropolitan's discretion.

1.6.6 The City shall promptly refund to MWDOC any amounts paid under any WUE Program for installed or distributed items or devices, including any grant funds, in the event MWDOC or Metropolitan establishes via installation verification/inspection and/or audit that the program items or devices were not installed in compliance with the requirements set forth in the Inspection and Verification Procedures and this Agreement. If the inspection/installation verification is conducted prior to the payment/rebate being issued to the customer, the customer may, at the discretion of MWDOC and/or MET, be offered an opportunity to remedy any installation deficiencies in order to receive the maximum eligible rebate. Installation deficiencies discovered post-payment will be addressed on a case-by-case basis and may require the reimbursement of any payment/rebate previously issued.

1.6.7 For this section 1.6, "items" and "devices" include, but are not limited to, plumbing fixtures, irrigation devices, turf (removal and replacement), and any other items, devices or materials that are installed in connection with a WUE Program covered by this Agreement.

1.6.8 At the time this Agreement is made, both the Turf Removal Program and the Spray to Drip Rebate Program require inspection services from the City.

1.7 Program With Matching Contribution Requirement

1.7.1 From time to time, WUE Programs may be developed that require a matching contribution from the City in order for the City to participate in such WUE Programs.

1.7.2 The amount of local match funding required for a particular device or program will be determined by the availability of other funding, and the City's share of the local match funding will be set forth in the WUE Program Notice or Amended WUE Program Notice.

1.8 WUE Program Cost Allocation and Invoicing
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City Council 18 – 9 9/16/2025
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1.8.1 During its annual budget process, MWDOC shall allocate to the City a proportionate share of MWDOC's estimated WUE Program costs ("Choice Costs"). This share of MWDOC's estimated WUE Program costs shall be determined by dividing the total outside funding provided during the previous calendar year to WUE Program participants within the City's service area by the total outside funding provided during the previous calendar year to WUE Program participants within the service area of all MWDOC member agencies and other agency participants. That percentage is then applied to MWDOC's total WUE "choice" program budget, including personnel and overhead costs. An example of the annual reconciliation process is shown in Exhibit C.

1.8.2 MWDOC shall invoice the City for Choice Costs, which do not include the WUE Program administration and funding costs described below in Section 1.8.4, no later than September 30 of each year, and the City shall pay the amount due within forty-five (45) days of receipt of the invoice. MWDOC must be notified of any disputed invoice within thirty (30) days of receipt. An invoice template is shown in Exhibit B, which is attached hereto and incorporated by reference.

1.8.3 With regard to the Choice Costs referenced in Section 1.8.2 above, a reconciliation of actual WUE Program costs will be performed at the end of each year during MWDOC's budget process, and any debts or credits will be reflected in the invoice sent to the City the following year.

1.8.4 MWDOC shall invoice the City on a monthly basis for supplemental funding or enhanced incentives pursuant to Section 1.5.1. These costs are separate from the Choice Costs.

2. Shared Consulting Services

2.1 The Parties shall continue to participate in and fund collective efforts in planning, research, policy development, and other activities that require engagement of an outside consultant. MWDOC shall provide the City a copy of each consultant's proposal for review and comments. For each consultant so engaged, the City will notify MWDOC in writing if it elects to participate in the consulting services and the limit of its financial participation. The City shall have no obligation to pay for any consultant unless the City has agreed to participate in writing and shall not be responsible for paying any costs above the City's identified limit.

2.2 Water Resource Planning

2.2.1 Subject Section 2.1, the Parties may participate, without the need for an additional agreement, in joint activities and studies designed to ensure water supply and system reliability, including but not limited to, water reliability analyses, water supply and demand projections, master planning for water use efficiency, water system loss analysis and leak detection studies, preparation of urban water management plans and drought contingency plans, demand management studies, and studies related to water transfers, water recycling, groundwater recovery, and water storage programs.

2.2.2 The Parties may participate, without the need for an additional agreement, in joint activities and studies related to system reliability efforts for emergency response. "!



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City Council 18 – 10 9/16/2025
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2.2.3 The City shall have no obligation to pay for consultant unless City has agreed to participate as set forth in Section 2.1.

2.3 Award and Administration of Consultant Agreements

2.3.1 When programs or services administered by MWDOC require MWDOC to engage a consultant, MWDOC will use its standardized professional services agreement as a form and will modify it as required for each particular engagement. MWDOC will award the agreement pursuant to its own Administrative Code and procedures, except as noted in this Agreement.

2.3.2 For each professional services agreement, MWDOC will determine appropriate insurance requirements. When MWDOC requires a consultant acquire insurance naming MWDOC, its directors, officers, agents, employees, attorneys, consultants, volunteers, and participating agencies as additional insureds. the insurance requirements, including waiver of subrogation rights, are extended to the City as additional insured to the extent it is a participating agency.

2.3.3 MWDOC shall administer such professional services agreements and coordinate all aspects of the proposed work. MWDOC shall communicate with the City regularly and upon request regarding the status of the agreement and the work for each professional services agreement in which the City has elected to participate.

2.3.4 MWDOC shall invoice the City for the City's share of total costs anticipated for each professional services agreement in which the City has elected to participate, as contemplated in this Agreement. Such invoices shall be mailed by the 10th day of each month for the preceding month and shall be paid by the City within forty-five (45) days. The City shall have no obligation to pay for consultant unless City has agreed to participate as set forth in the first paragraph of this Section 2.

2.3.5 MWDOC shall inform the City on a timely basis of any proposed extra work to be performed for the City under any professional service agreement being administered by MWDOC that would result in an increase in the City's payment under this Agreement (“Extra Work”). MWDOC shall obtain input and written concurrence from the City and any other participating agencies prior to the authorization of Extra Work by the consultant. City shall not have any obligation to pay for any Extra Work unless the City Manager or his or her designee has provided to MWDOC a written notice of City's agreement for the performance of the Extra Work.

MWDOC will be responsible for paying consultants directly.

3. Water Loss Control “WLC” Shared Services and Technical Assistance

3.1.1 MWDOC shall release WLC Shared Services and Technical Assistance Exhibits ("Exhibits") annually. In general, the City will have access to the same "choice" WLC Programs that are currently available to MWDOC member agencies. For each fiscal year, the City shall review the Exhibits and choose the WLC Programs and the level of its participation that the City deems beneficial. In connection with the foregoing, the City will notify MWDOC in writing by indicating in the Exhibits the level of the City's participation in any WLC Program for each fiscal year.
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3.1.2 If a new WLC Program is introduced or a material change is made to an existing WLC Program during a fiscal year, MWDOC shall provide the City with updated written materials ("Amended WLC Exhibits") as soon as reasonably possible and prior to the date the new program or change is scheduled to commence. The Amended WLC Exhibits shall contain the program's specific requirements and terms and conditions and any costs that may be ascertainable at such time. Within thirty (30) days of receiving the Amended WLC Exhibits, the City will notify MWDOC in writing whether the City will participate in the new or amended WLC Program and the level of its participation.

3.1.3 Except to the extent of the elections made in the WLC Exhibits and amended WLC Exhibits, the City shall have no obligation to participate in any WLC Program, including, but not limited to, any obligation to provide financial contribution to such program.

3.1.4 The City understands that by entering into this Agreement, it agrees to pay MWDOC for its proportionate share of MWDOC's costs for administering MWDOC's WLC Program based on and to the extent of the City's level of participation as more particularly described in Section 3.1.1. If the City elects to participate in any or all MWDOC WLC Programs, MWDOC will invoice the City for such costs as described in Section 3.1.1.

3.1.5 Funding may be made available from Metropolitan for MWDOC to operate a customized local water loss control incentive program or programs ("Grant" or "MAA Program") in its service area, with access to the Metropolitan base incentives for such. As City is also a Metropolitan member agency, in order for MWDOC to administer the MAA Program for City, City would be required to apply to Metropolitan separately for funding. If the City desires MWDOC to administer a water loss control MAA Program, City will provide MWDOC the WLC Exhibits or Amended WLC Exhibits. In such cases, MWDOC will administer the MAA Program for City and invoice City for activity in City's service area. The City will reimburse MWDOC for any activity and is responsible for seeking and securing reimbursement directly from Metropolitan.

Specific terms and conditions will be provided by MWDOC to the City in the annual WLC Exhibits or Amended WLC Exhibits.

3.1.6 MWDOC shall invoice the City on a monthly basis for WLC Shared Services and Technical Assistance work completed.

4. MWDOC K-12 Water Education Programs ("Choice School Programs")

4.1.1 Choice School Programs. The Parties agree that the Choice School Program, or pay-for-service offerings, will be made available in the City's water service area for the Term of this Agreement, without the need for a separate agreement between the Parties in addition to this Agreement. The City sponsors program offerings within its service area at no cost to the schools or students by opting-in. The City will have no obligations to participate in any Choice School Program unless the City has agreed in writing to participate through the annual Choice School Programs Commitment Form.

There are multiple Choice School Program options: (a) a program for students in Kindergarten through Second Grade ("K-2 Choice Elementary School Program"); (b) a program for students in Third Grade through Fifth Grade ("3-5 Choice Elementary School Program"); (c) a "!



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program for students in Sixth Grade through Eighth Grade ("Choice Middle School Program"); and (d) a program for students in Ninth Grade through Twelfth Grade ("Choice High School Program"). Program offerings include options for in-person and live virtual lessons presented by trained education specialists. The school approved to receive any Choice School Program will determine whether the program can be delivered in-person or virtually.

During the Term and before the start of each school year and the commencement of any Choice School Program, MWDOC will provide the City with a detailed description of the program offerings and a complete price breakdown for each. The program description provided to the City will include budget recommendations and expected commitments and require written consent by the City before implementation. The City may request minor adjustments during the course of the program, but will not incur additional costs without the City's prior written consent.

4.2 Annually, the City will set Choice School Program commitments. MWDOC and its contractors will attempt to fulfill the commitment amounts. However, there is no guarantee as to the number of schools and students that will participate in the Choice School Programs. MWDOC will invoice the City for the total annual estimated costs. MWDOC will provide a reconciliation at year-end based on the actual services provided. The City will be responsible for paying MWDOC the difference if the estimate is lower than the actual costs, and MWDOC will reimburse the City the difference if the estimate is higher than the actual costs.

4.3 Choice School Program Invoices. MWDOC will submit invoices to the City in January and July each year for the services provided in accordance with the Agreement. The City agrees to pay MWDOC for undisputed invoices within forty-five (45) days after receiving the submittal.

4.4 Choice School Program Insurance. MWDOC agrees that all agreements with consultants, who will be performing the work on behalf of MWDOC, will include appropriate insurance levels and requirements, pursuant to Section 2.3.2. above.

5. The Water Emergency Response Organization of Orange County (“WEROC”)

5.1.1 The City of Santa Ana is signatory to the 1983 Orange County Volunteer Emergency Preparedness Organization Agreement, which was Amended in 1991 to change the name to WEROC (MWDOC Board Resolution 1623). MWDOC provides the overall staff and support for WEROC and has historically allocated the costs for WEROC among MWDOC, Orange County Water District, the Cities of Anaheim, Fullerton, and Santa Ana, the Orange County Sanitation District, and the South Orange County Wastewater Authority. The purpose of WEROC is to support the resiliency of Orange County's 36 water and wastewater agencies, and the community of 3.2 million people it serves by working with these agencies and the County to build, sustain, and improve the capability to mitigate against, prepare for, respond to, and recover from threatened or actual natural disasters, acts of terrorism, or other man-made disasters. Services include preparedness and response coordination for mutual aid and other services and to represent water and wastewater entities within the Orange County Operational Area. In order to build the relationships needed for effective response, WEROC works with MWDOC member agencies, Metropolitan, the County Operational Area, the State Office of Emergency Services, Department of Water Resources, EPA, FEMA and other emergency organization partners throughout the year "!



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to educate, network, provide training and when required advocate for water and wastewater agencies. WEROC staff works with its member agencies and the City on emergency plans and standard operating procedure development, review of state and federal required trainings for grant eligibility, disaster readiness, disaster exercise development, grant identification and applications, and response and recovery coordination. WEROC provides information sharing and resource coordination when disasters impact the water and wastewater utilities of Orange County. Lastly, WEROC staff maintains a primary emergency operation center and alternate emergency operations center, its own response plans, and ensures the WEROC radio communications system partnership with the County 800 MHz system remains intact.

5.1.2 By executing this Agreement, the City elects to participate in WEROC, and MWDOC will charge the City a percentage of WEROC's annual budget to fund WEROC operations. The historical percentage allocated is 3.8% and is based on historical negotiations among the WEROC funding partners. In January of each year of the City's participation, the proposed program budget and funding agency charges will be submitted to the City for budgetary consideration. If approved by the City, MWDOC will invoice the City the approved amount at the beginning of the fiscal year. If the City requires additional conversation about the proposed budget prior to approval, these items will be addressed at the next MET Managers Meetings or during a special scheduled meeting.

6. Term and Agreement Limit

6.1 This Agreement shall commence and be effective as of the Effective Date and shall continue for one three-year term (“Term”), unless terminated earlier in accordance with Section

6.3, below. The City Manager or his or her designee is authorized, on behalf of the City, to approve the Term. The Term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney.

6.2 The City's total funding obligation for this Agreement shall not exceed $1,500,000.000("Agreement Limit") for all programs and services covered herein during the Term.

The City is responsible for monitoring its costs pursuant to this Agreement and to the extent that it incurs obligations consistent with this Agreement that exceed the Agreement Limit, the City is responsible for paying such additional costs to MWDOC. If the City wishes to add or delete any programs, activities, or studies set forth in this Agreement, notice of such additions or deletions must be received by MWDOC prior to March 15th for the following fiscal year.

6.3 The City or MWDOC may terminate this Agreement in its entirety at any time upon thirty (30) days' written notice to the other Party.

6.4 In the event either Party terminates this Agreement, any funds paid by the City in the year of termination for costs that had not yet been incurred by MWDOC as of the date of termination will be subject to reconciliation during MWDOC's budget process. At that time, MWDOC will determine whether the funds will be credited or refunded to the City. Further, any costs incurred by MWDOC as of the date of termination that have not yet been invoiced to the City shall be invoiced by MWDOC promptly and paid by the City within thirty (30) days of invoice receipt.
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City Council 18 – 14 9/16/2025
55401.00000\43832934.1

7. Delivery of Notice

7.1 Except as expressly provided herein, all notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Party may provide in writing for this purpose:

7.1.1 If to MWDOC:
18700 Ward Street
Fountain Valley, CA 92708
Mailing Address: PO Box 20895
Fountain Valley, CA 92728
Phone: (714) 963-3058
Fax: (714) 964-9389
Attention General Manager
If to City:

P.O. Box 1988, M-24
Santa Ana, CA 92702
Attention: City Manager

7.1.2 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8. Accounting and City Manager Authorization

8.1 MWDOC shall keep a correct and current accounting of payroll costs, travel, subsistence, field, and incidental expenses. MWDOC shall use recognized accounting methods in preparing such invoices and reports.

8.2 City reserves the right to request an audit of MWDOC records related to invoices prepared pursuant to this Agreement and to designate a representative(s) to examine any cost, revenue, payment, claim, or any other records or procedures related to this Agreement. Any such audit(s) would be done at reasonable times with full cooperation from MWDOC. If MWDOC fails to provide supporting documentation for any costs charged City to the City's reasonable satisfaction, then MWDOC agrees to reimburse City for those disputed costs.

8.3 The right to audit shall be extended to three (3) years beyond the date of final payment, or longer if required by law. MWDOC agrees to retain all necessary records/documentation for the entire length of this audit period. Any required adjustments and/or payments resulting from the audit will be made within thirty (30) days of written notification to MWDOC.

8.4 The City Manager or his or her authorized designee is authorized to commit the City to any program or service covered by this Agreement as well as provide written notices on behalf of the City.
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City Council 18 – 15 9/16/2025
55401.00000\43832934.1

9. Independent Contractors

9.1 Any consultant engaged by MWDOC as contemplated in this Agreement will not be a party or third-party beneficiary to this Agreement and will not be an employee or agent of MWDOC or the City, either as a result of this Agreement or as a result of any professional services agreement between MWDOC and the consultant. The professional services agreement between MWDOC and any consultant engaged by MWDOC as contemplated in this Agreement will specify that the consultant is an independent contractor. It is understood that these consultants may be required to enter into confidentiality agreements with the City in the event these consultants require confidential information and/or critical infrastructure information from the City to perform a service.

10. Indemnification

10.1 When WUE Programs provided in the City's water service area require participants to sign an application form that contains a release, waiver, and/or indemnification, the application form shall specify that the release, waiver, and/or indemnification covers both MWDOC and the City.

10.2 To the extent that either Party performs any activities in connection with the programs or services provided as contemplated in this Agreement, each agrees to indemnify and hold the other harmless from any and all liability, claims, obligations, damages, and suits arising out of the activities it performs, excluding any loss or liability caused by the other Party’s sole willful conduct or active negligence in the performance of this Agreement.

10.3 To the extent a consultant is hired by the City to perform any activities in connection with the programs or services provided as contemplated in this Agreement, the City will require the consultant indemnify and hold MWDOC harmless from any and all liability, claims, obligations, damages, and suits arising out of the activities performed, excluding for MWDOC’s sole willful conduct or active negligence, or otherwise ensure the agreement provides MWDOC the same indemnity and hold harmless obligation provided to the City.

11. Jurisdiction and Venue

11.1 In all matters concerning the validity, interpretation, performance, or effect of this Agreement, the laws of the State of California shall govern and be applicable. The Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that venue of any action brought hereunder shall be in Orange County, California.

12. Joint Drafting

12.1 All Parties have participated in the drafting of this Agreement. The Agreement may be signed in counterpart to facilitate processing.

13. Electronic Signatures

13.1 Notwithstanding any grant obligation to the contrary, the Uniform Electronic Transactions Act, California Civil Code section 1633.1 et seq., authorizes Parties to conduct "!



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City Council 18 – 16 9/16/2025
55401.00000\43832934.1

business electronically. In accordance with California Civil Code section 1633.5, Parties acknowledge, consent, and agree that transactions subject to this Agreement may be effectuated by electronic means through the use of electronic and/or digital signatures. For purposes of this section, an electronic signature means an electronic symbol or process logically associated with the intent to sign an electronic record pursuant to Civil Code section 1633(h). A digital signature, which is a type of electronic signature, means an electronic identifier, created by a computer, that is intended to have the same force and effect as the use of a manual signature under Government Code 16.5(d). An example of an electronic signature would be a JPG of a manual signature imposed onto this Agreement. An example of a digital signature would be the use of DocuSign or similar provider that requires an encrypted key that certifies the authenticity of the signature.

14. Severability

14.1 If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.

15. Entire Agreement

15.1 This Agreement contains the entire agreement of the Parties relating to the subject matter hereof, and the Parties have made no agreements, representations, or warranties, either written or oral, relating to the subject matter hereof that are not set forth herein. Except as provided herein, this Agreement may not be modified or altered without prior written approval from both Parties.

IN WITNESS WHEREOF, the Parties have executed this Agreement by and through their authorized officers.

1. MWDOC Date:

By:

Harvey De La Torre, General Manager
Municipal Water District of Orange County

2. City of Santa Ana
Approved as to Form:

Date:

By:

Date:

By:

Alvaro Nuñez,
City Manager, City of Santa Ana
-RVHSK%\UQH*HQHUDO&RXQVHO
"!



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$





$
 


City Council 18 – 17 9/16/2025
55401.00000\43832934.1

ATTEST:

Jennifer L. Hall
City Clerk, City of Santa Ana
Approved as to Form:

SONIA R. CARVALHO
City Attorney
By:

Kyle Nellesen
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

Rodolfo Rosas, PE
Executive Director
Public Works Agency
Kyle Nellesen
Assistant Cit Attorne
"!



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Rodolfo
Rosas
Digitally signed
by Rodolfo Rosas
Date: 2025.08.28
11:18:58 -07'00'
City Council 18 – 18 9/16/2025
Exhibit A
July 23, 2025,

MUNICIPAL WATER DISTRICT OF

ORANGE COUNTY

INSPECTION AND VERIFICATION

PROCEDURES
"!



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City Council 18 – 19 9/16/2025
Exhibit A
July 23, 2025
1 Table of Contents
Contents
I. Purpose of this document ............................................................................................................................ 2 II. Program Implementation Process ............................................................................................................... 2 Application Package ..................................................................................................................................... 2 Invoice and Receipt Submission .................................................................................................................... 3 Federal, State, and Local Laws and Ordinances ........................................................................................... 3 Supplemental Inspections ............................................................................................................................ 4 Inspection Confirmation Quality Control ..................................................................................................... 4 III. Device-Based Inspection Procedures ........................................................................................................... 5 Residential Devices ...................................................................................................................................... 6 Commercial Devices ..................................................................................................................................... 6 IV. Area-Based Programs ................................................................................................................................... 9 General Inspection Procedures .................................................................................................................... 9 Turf Replacement Participation Procedure ............................................................................................... 10 Turf Replacement Guidelines Specific to Residential Applicants ............................................................... 11 Turf Replacement Guidelines Specific to Commercial Applicants ............................................................. 11 Turf Replacement Guidelines Specific to Public Agency Applicants .......................................................... 11 Turf Replacement Guidelines Specific to All Applicant Types .................................................................... 12 Pre-Inspection Procedures – Turf Replacement ........................................................................................ 14 Post-Inspection Procedures – Turf Replacement ...................................................................................... 16 Spray to Drip - Residential.......................................................................................................................... 19 Spray to Drip - Commercial ........................................................................................................................ 23 V. Measurement Techniques- On Site............................................................................................................ 26 Non-Uniform Rectangular .......................................................................................................................... 26 Irregular Rhombus or Widening Rectangular ............................................................................................. 27 Non-Uniform Round ................................................................................................................................... 28 Non-Uniform Ellipses ................................................................................................................................. 29 Non-Uniform Ellipses Alternate ................................................................................................................. 30 VI- Measurement Techniques - Aerial .................................................................................................................... 30 "!



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City Council 18 – 20 9/16/2025
Exhibit A
July 23, 2025
2 I. Purpose of this document
It is the practice of the Municipal Water District of Orange County (MWDOC) to ensure that public funds used to administer Rebate Programs are utilized for its intended purposes. Therefore, the purpose of this Inspection and Verification Procedures document (Inspection Procedures) is to establish a clear set of inspection procedures to be followed by MWDOC and/or and its member agencies (hereafter “Participant Agency”) and inspection contractors when conducting pre- and/or post-installation verification inspections for all MWDOC-Administered and or Participant Agency-Administered Rebate Programs.

These procedures are required regardless of the funding source (Grant funded, Metropolitan Water District of Southern California funded (Metropolitan), or fully funded by Participant Agency, etc.) and/or regardless of program administrator (MWDOC or Participant Agency). This Inspection Procedures document will be updated as needed to reflect new or modified inspection requirements, techniques, or procedures as they arise.

II. Program Implementation Process
For ease of explanation, this document categorizes the MWDOC Rebate Programs into the following rebate program types:
x Device-Based Rebate Programs
o Residential
o Commercial
x Area-Based Rebate Programs
o Turf Replacement
o Spray to Drip
The inspection procedures contained in this document have been developed in coordination with requirements from Metropolitan pursuant to its Residential and Commercial Water Conservation Funding Agreements and Addendums thereto, MWDOC, and/or supplemental grant funding agreements.

The following general rules apply for all programs types.

Application Package
When receiving an application package, all components should be examined before requesting an inspection. The application package currently requires, at a minimum, a fully completed application signed by the property owner and containing the following:
x Current water bill within 3 months of application date to determine:
o Participant Agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the name on the water bill.
x Device eligibility if a device-based program
x Site plan for area-based rebates
o Indicate the project area, location, and project intent. "!



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City Council 18 – 21 9/16/2025
Exhibit A
July 23, 2025
3 o If receiving Metropolitan funding, indicate which sustainability feature will be installed.
x Pictures of the site for area-based rebates. Pictures to show. o Current site condition
o Complete area to be removed.
o Area complies with eligibility criteria.

It is recommended that the application, terms and conditions, and program guidelines each contain language stating that inspections (both pre and/or post may be performed) will be performed and are required for participation in any rebate programs.

Invoice and Receipt Submission
Rebates may not exceed the total project/equipment costs nor the reserved rebate amount. For a receipt/invoice to be considered eligible, it must include the following:

Invoices must be typed and include:
x Clearly marked as an “Invoice”
x Name of company or contractor providing the service or materials x Date when the work was performed or issued; Dated within the project period. x Address where the work was performed and/or materials delivered (if applicable) x A description of the work performed and/or materials purchased/delivered. x Any items that are ineligible for reimbursement must be itemized separately from eligible items. x Itemized to include make, model, SKU, quantity, price per item, total price (if applicable) x A dollar amount for the total invoice cost
Receipts must be typed and include:
x The name of the company providing the materials.
x A date when the transaction occurred.
x A description of the materials purchased.
x Any items that are ineligible for reimbursement must be itemized separately from eligible items.
x A dollar amount for the total receipt charge
Ineligible items include, but are not limited to:
x Applicant Labor
x Gardening supplies such as shovels, hoses, wheelbarrows, trowels, etc. x Any plant or irrigation materials installed outside of the approved project area.

Once projects are completed and invoices and receipts are submitted to the program administrator and MWDOC, all invoices and receipts are to be tabulated by the program administrator and MWDOC to prevent payment for materials/costs not associated with the program; specific program-eligible material/costs are based on program type.

Federal, State, and Local Laws and Ordinances
All projects, including projects at historic sites, are subject to the terms of their local agency’s ordinances and must comply with all applicable federal, state, and local laws, as well as applicable Covenants, "!



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City Council 18 – 22 9/16/2025
Exhibit A
July 23, 2025
4 Conditions & Restrictions (CC&R) and/or Homeowners Association (HOA) restrictions. Applicants must obtain all necessary approvals for their projects, prior to beginning their project, from their city’s/county’s code enforcement and/or HOA/CC&R board. It is the responsibility of each applicant to ensure his or her project is in compliance. Customers must agree to adhere to their local rules and provisions in order to accept funding. Questions from program participants regarding compliance with any of the above laws, ordinances, and/or restrictions will be directed to Participant Agency for guidance.

Supplemental Inspections
Some sites may need to be re-inspected (ex. a secondary post inspection) by MWDOC and/or Metropolitan when unique circumstances arise. At these times, communication with the customer is vital in order to remain in adherence with the program’s intent while ensuring that projects are successfully completed. All inspection and verification procedures and invoice criteria described in this document must be adhered to. Participant Agency to work with MWDOC and Metropolitan to schedule supplemental Inspections. Inspection results may affect payment made to Participant Agency or may be billed to Participant Agency if already paid.

Inspection Confirmation Quality Control
In order for Participant Agency to be reimbursed for incentives, Participant Agency must certify on each invoice that the terms and conditions within each project have been met, all devices have been installed, and all work has been performed. For projects approved under Metropolitan’s Member Agency Administered Program (MAA Program), Metropolitan will develop a tailored inspection plan for each project and provide it to the Member Agency/Participant Agency upon project proposal approval. The Member Agency/Participant Agency is required to adhere to this plan and must provide documentation outlined with the plan upon request. Participant Agency must perform inspections and indicate the method of verification/inspection on each invoice.

Each Participant Agency performing their own inspections/verifications will be required to adopt these Inspection Procedures as their own or, alternatively, to develop and submit for approval by Metropolitan and/or MWDOC Participant Agency’s own inspection and verification procedures document in line with the requirements and procedures contained in this document. All projects that require inspection must be inspected prior to Participant Agency invoicing MWDOC or MWDOC issuing a check.

MWDOC/Metropolitan may request inspection reports from Participant Agency at any time. Installation vendors hired for project implementation cannot inspect their own installations.

Metropolitan and/or MWDOC reserve the right to verify and perform onsite inspections of any projects at any time. This can be before, during, and/or after project installation, and/or after the rebate payment, and results of these inspections may affect payment made to the applicant and/or Participant Agency or require a refund to be paid by Participant Agency to MWDOC. If installation cannot be verified, Participant Agency must reimburse MWDOC and/or Metropolitan, depending on the source of funds.

Requirements for device projects, direct install projects, and turf-related projects are listed below and detail the amount/percentage of inspections required. For all other types of projects not listed below, such as outreach, classes, etc., Member Agency/Participant Agency will inspect a minimum of ten percent (10%) of each project approved by Metropolitan pursuant to the tailored inspection plan detailed on the project approval before invoicing.
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City Council 18 – 23 9/16/2025
Exhibit A
July 23, 2025
5 III. Device-Based Inspection Procedures
For residential and commercial devices rebated through Metropolitan’s regional rebate program, device-based inspections will be conducted primarily by Metropolitan, at its discretion. On occasion, MWDOC and/or Participant Agency may be requested to conduct inspections for devices rebated through Metropolitan’s regional rebate program. For devices rebated through a MWDOC and/or a Participant Agency-Administered Program (MAA Program), the inspection procedures are set forth below.

Member/Participant Agency must maintain as part of its invoice package all necessary back-up documentation to substantiate the costs on the invoice. This documentation, to be available upon request by Metropolitan, will include, but not be limited to, the following:
• If project performed by an outside contractor or vendor provide contract agreement or purchase order.
• All extra work order(s) approved by the agency.
• Progress payment requests or invoices from vendor or contractor. If payments are made on a schedule of values basis provide sufficient detail to substantiate any and all lineitem charges. • Photographs, inspection reports, or any other record that will assist in the review of the costs incurred by Member/Participant Agency.

In order for Member/Participant Agency to be reimbursed for incentives, Member/Participant Agency must certify on each invoice that the terms contained within each project have been met, all devices have been installed, and all work has been performed. Metropolitan will develop a tailored inspection plan for each project and provide it to the Member/Participant Agency upon project proposal approval. The Member/Participant Agency is required to adhere to this plan and must provide documentation outlined within the plan upon request.

Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection results may affect payment made to Member/Participant Agency or may be billed to Member/Participant Agency if already paid.

Metropolitan will review invoices and, if necessary, request back-up documentation to substantiate costs. If documentation is not sufficient, an additional request will be made. If the back-up documents provided do not properly and sufficiently justify the requested cost at the discretion of Metropolitan all, or any part of, Metropolitan reserves the right to make an independent estimate using the back-up documents provided and issue a unilateral payment. In case where there is no back up or the documentation provided is insufficient to make an independent estimate Metropolitan reserves the right to deny the request for payment. Metropolitan reserves the right to verify and inspect any approved projects at any time.

All projects that require inspection must be inspected prior to Member/Participant Agency invoicing Metropolitan. Member/Participant Agency may not use Member Agency Administered Program funding to meet Metropolitan’s imposed inspection plan for any approved projects. "!



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City Council 18 – 24 9/16/2025
Exhibit A
July 23, 2025
6 Member/Participant Agency is required to invoice Metropolitan for active projects at least on a quarterly basis. Programs or projects containing vendor/consultant/other invoices that are older than six months from the Member/Participant Agency invoice date may not be reimbursed.

Residential Devices
Residential device inspections must satisfy both the Metropolitan and MWDOC inspection procedures in place at the time of the post-inspection and issuance of the rebate check. Currently, those inspection procedures are as follows:

In order for Participant Agency to be reimbursed for incentives from MWDOC/Metropolitan, Participant Agency must certify on each invoice that the terms and conditions within each project have been met, all devices have been installed, and all work has been performed. The party signing each invoice must have signing authority to certify the invoice.

For residential device-based MAA Programs, Participant Agency shall utilize the sample size calculator provided by MWDOC or other methodology as may be required by MET, to assist in determining the appropriate number of devices to inspect to ensure a 98% installation rate given the overall quantity of devices. Participant Agency must report verification/inspection method employed on each invoice submitted.

Participant Agency must:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information. c. Verify Installation address or specific locations within the address with Project documentation.
d. With permission from the customer, take photographs relating to the devices installed to be included in Inspection report.
i. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets and clothes washer(s). Access to fixture locations (such as bathrooms and laundry facilities) are required to perform the inspection, and property owner/applicant person should be made aware of this through the application.
ii. Outdoor Inspection: Outdoor inspection includes detailed fixture counts of installed and operating landscape devices such as rain barrels, cisterns, irrigation controllers, residential drip, and nozzles. For irrigation controllers, inspect the model to ensure it matches the rebate application, verify that it is operating as a “smart device” and is communicating with the onsite weather station or is receiving offsite/remote weather data and, if possible, have the contact person show the inspector how the controller has been programmed, and confirm quantity of stations of timer model.

Commercial Devices
Commercial MAA Program device inspections must satisfy both the Metropolitan and MWDOC "!



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City Council 18 – 25 9/16/2025
Exhibit A
July 23, 2025
7 inspection procedures in place at the time of the post-inspection or issuance of the rebate check.

Metropolitan may require Participant Agency to submit inspection reports for specific projects, and Metropolitan/MWDOC reserves the right to perform onsite inspections of projects/sites prior to payment.

To determine the number of inspections required for commercial devices, Participant Agency must apply the following criteria (a-e below) to the project(s):
a. Automatic Inspection: Regardless of the 5% rule listed in Section d below, Participant Agency must first determine if any site within the MAA Program Project requires an Automatic Inspection. Automatic Inspections are triggered when any site within an MAA Program Project has been approved for Metropolitan’s funding in excess of $10,000. All sites receiving in excess of $10,000 in funding must be automatically inspected by Participant Agency.

Participant Agency must also notify MWDOC/Metropolitan within 3 to 5 business days of upcoming inspection by Participant Agency for site(s) exceeding $10,000. MWDOC, Metropolitan or a designated representative may attend inspection. Notification of upcoming inspection to be sent to [email protected] and [email protected] To determine how many devices need to be inspected at a $10,000+ site, follow the next two points. i. If the site triggering an Automatic Inspection also meets the criteria for a Large Project, as described below, then Participant Agency must inspect a minimum of 10% of the devices installed.
ii. If the site triggering an Automatic Inspection does not meet the criteria for a Large Project, then the Participant Agency must inspect 100% of devices at the site. b. Large Project/Sites: Participant Agency must next determine if any of the sites meet the definition of a Large Project/Site. Regardless of the 5% rule listed in Section d below, any site with less than $10,000 in funding but that receives the designation of Large Project/Site must be inspected. The total number of devices to be inspected for Large Projects/Sites will be a minimum of 10% of the total devices installed at each site. If any site within your overall MAA Program Project installs any combination of the following number of devices, you must conduct an inspection of a minimum 10% of any combination of the devices installed.

Large Projects/Sites are defined as:
i. For plumbing devices – 50 device units or more at one installation address. ii. For irrigation controllers – 20 controllers or more at one installation address. Note that irrigation controllers may be installed in different landscape areas inside a single complex.
iii. For sprinkler nozzles – 100 nozzles or more at one installation address. c. Regular Projects/Sites: For sites not meeting: (a) $10,000+ in funding per site or (b) the Large Project/Site criteria above, Participant Agency must inspect 100% of devices at the site. d. For each MAA Program Project for which Participant Agency submits a Request, Participant Agency must physically inspect a minimum of 5% of the value of each device-based MAA "!



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City Council 18 – 26 9/16/2025
Exhibit A
July 23, 2025
8 Program Project approved by MWDOC/Metropolitan before invoicing. For example, if the MAA Program Project is approved for $100,000, then a minimum of $5,000 worth of devices must be inspected.
e. Inspections for Regular Projects/Sites: Sites defined as Automatic Inspections (mandatory), as well as those defined as Large Projects/Sites (mandatory) count towards the 5% (section d above) minimum of the value of each device-based MAA Program Project to be inspected.

Participant Agency will report progress toward the 5% inspection requirement on each invoice for all inspections required by MWDOC/Metropolitan. The party signing each invoice must have signing authority to certify the invoice.

Inspection Requirements
Participant Agency inspection at a minimum will:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information. c. Verify Installation address or specific locations within the address with Project documentation.
d. With permission from the customer, take photographs relating to the devices installed to be included in Inspection report.
i. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets, urinals, dry vacuum pumps, food steamers, and/or ice machines. Access to bathrooms, kitchens, eating facilities, and medical facilities are required to perform the inspection and property owner/applicant should be made aware of this at the application stage.
ii. Outdoor Inspection: Outdoor inspection includes count of installed and operating landscape devices such as irrigation controllers and nozzles; and cooling tower controllers. Access to either landscape area or rooftop is required to perform the inspection. For irrigation controllers, inspect the model to ensure it matches the rebate application, verify that it is operating as a “smart device” and is communicating with the onsite weather station or is receiving offsite/remote weather data and, if possible, have the contact person show the inspector how the controller has been programmed, and confirm quantity of stations of timer model.

Potential Inspection Results
a. Partial fail: Inspection completed with discrepancies between Project information and inspection process. Participant Agency to bill MWDOC only for verified quantity. b. Device(s) installed at a different location: The installation must be inspected prior to billing MWDOC. If installation is verified at a different location, Project information must be revised to reflect new information.
c. Device count is different from the application:
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City Council 18 – 27 9/16/2025
Exhibit A
July 23, 2025
9 i. If the count is more, only the amount approved in the Project will be reimbursed. ii. If the inspection count is less, only the verified count will be billed to MWDOC. For Large Projects where the inspection count is less, the Participant Agency inspector will increase the inspection from 10% to 20% of total installations. The percentage found to be installed for Large Projects will be applied against the total and the total quantity will be reduced by that percentage. For example, after inspecting 20% of the total installations of 100 toilets, 15 out of 20 toilets were verified installed (75% installed); then the final approved count would be 75 toilets (75% of the 100 = 75), rather than 100. If inspection reveals a discrepancy as described in the example, Participant Agency may choose to inspect 100% of the project, otherwise the extrapolation as shown on the example must be taken and the amount revised prior to billing MWDOC. d. The make/model is different from the application: Verify that the different make/model is a Metropolitan approved device. If so, inspect as usual and revise information on Project documentation prior to billing MWDOC.
e. Failed inspections will not be billed to MWDOC. Reasons for failure:
x Device(s) not installed.
x Device(s) installed, but no working properly.
x For “smart” irrigation controllers, device(s) not operating as a “smart” device. x Installed device(s) has been removed.
x Access to property not allowed.
x Device(s) installed at a different site.
x Unable to schedule inspection with Applicant.

MWDOC/Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Participant Agency must reimburse MWDOC. (C)
IV. Area-Based Programs
Area-based programs include any program where the rebate amount is determined by an area measurement. Such programs currently include, but are not limited to, residential and commercial Turf Replacement and residential and commercial Spray to Drip.

General Inspection Procedures
For all customer types, all sites will be measured by either Metropolitan, MWDOC, and/or the Participant Agency and/or its inspector, using the Moasure measuring device (Moasure), for 100% of the project areas during both the pre- and post-inspections. Required minimum techniques for area measurements are described in Section V -Measurement Techniques. All inspection procedures/verifications must adhere to the following additional inspection and certification requirements:
x Area-Based Inspections Exceeding $10,000 in Metropolitan Funding: For area-based inspections with an approved Metropolitan rebate amount exceeding $10,000, Participant Agency must notify MWDOC five business days prior to upcoming postinspection(s) by Participant Agency. MWDOC, Metropolitan or a designated representative may attend inspection. Notification of upcoming inspection to be sent to [email protected].
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City Council 18 – 28 9/16/2025
Exhibit A
July 23, 2025
10 x Participant Agency will only bill MWDOC/Metropolitan for the square footage measured.
x Participant Agency must adopt these Inspection Procedures as their own or, alternatively, to develop and submit for approval by Metropolitan and/or MWDOC Participant Agency’s own inspection and verification procedures document in line with the requirements and procedures contained in this document. MWDOC/Metropolitan Participant Agency to submit them. MWDOC/Metropolitan may perform onsite and will require inspections of projects prior to payment. Result of the inspection may affect payment made to Participant Agency
x All projects that require inspection must be inspected prior to Participant Agency invoicing MWDOC. MWDOC may request inspection reports from Participant Agency at any time.

Turf Replacement Participation Procedure
The Turf Replacement Rebate Program Process, as it currently exists, is depicted in the following chart.

The process flow is broken down into 11 distinct steps starting with the Customer Application Submittal and ending with Metropolitan and Participant Agency Invoicing. The 11 steps are as follows:

Step 1: Online Application and Document Submittal Process Performed by the Customer
Step 2: Application Review Process and Pre-Inspection Distribution Performed by MWDOC
Step 4: Pre-Installation Inspection Process
Performed by Participant Agency or Inspection Vendor and sent to MWDOC for review Step 5: Letter to Proceed or Denial Letter to Customer
Performed by MWDOC
Step 6: Participant Project Installation and Project Completion Notification Performed by Customer
Step 7: Initial Project review, Post-Work Order Generation and Distribution Performed by MWDOC
Step 8: Post-Installation Inspection Process
Performed by Participant Agency, MWDOC, or Inspection Vendor and sent to MWDOC for review.

Step 9: Application Approval or Denial and Invoice Review Process Performed by MWDOC
Step 10: The Rebate Check Run and W-9 Request Process
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City Council 18 – 29 9/16/2025
Exhibit A
July 23, 2025
11 Performed by MWDOC
Step 11: Metropolitan Water District and Participant Agency Invoicing Process Performed by MWDOC
Please note: a potential Step 12 would be a secondary Metropolitan post inspection.

Turf Replacement Guidelines Specific to Residential Applicants Project must have a minimum of 250 square feet of turf removed or, if the entire project area is less than 250 square feet, all turf must be removed.

Maximum of 5,000 square feet of turf eligible per home, per fiscal year (July to June). Limit of one application per home per fiscal year.

Eligible areas for transformation are all areas of live turf on the property.

Applicant to provide a simple landscape plan showing intended transformation, including the required storm water/sustainability feature.

Turf Replacement Guidelines Specific to Commercial Applicants Project must have a minimum of 250 square feet of turf removed or, if the entire site is less than 250 square feet, all turf must be removed.

Maximum of 50,000 square feet of turf eligible per water meter for funding per fiscal year (July to June).

Limit of one application per water meter per fiscal year.

Applicant to provide a simple landscape plan showing intended transformation, including the required stormwater/sustainability feature.

Proposed project areas irrigated with recycled water are eligible unless barred by Participant Agency.

Turf Replacement Guidelines Specific to Public Agency Applicants Project must have a minimum of 250 square feet of turf removed, or if the entire site is less than 250 square feet, all turf must be removed.

Maximum of 200,000 square feet of turf eligible per water meter for funding per fiscal year (July to June).

Limit of one application per water meter per fiscal year.

Public agency applicants to provide documentation of proof of public agency status at time of application submittal. Only public agencies may apply for the public agency turf rebate. The public agency turf rebate may not be paid to a private company.

Applicant to provide a simple landscape plan showing intended transformation, including the required stormwater/sustainability feature.

Proposed project areas irrigated with recycled water are eligible unless barred by Participant Agency.

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City Council 18 – 30 9/16/2025
Exhibit A
July 23, 2025
12 Turf Replacement Guidelines Specific to All Applicant Types The converted area must be covered by at least three (3) plants per 100 square feet. If the project area is divided into multiple sections, such as a front yard and a back yard, each section must meet the plant minimum requirement based on that section's square footage.

A three-inch-deep ring of mulch must surround all plants. Acceptable forms of organic mulch include shredded bark, bark nuggets, or wood chips. Organic mulch should not be placed around any plants installed in the bottom or sides of a vegetated swale, dry riverbed, or rock garden. Therefore, the plants located within a vegetated swale, dry riverbed, or rock garden are exempt from this requirement.

MWDOC has the discretion to allow certain plants to be exempt from this requirement if they are plants that would survive better without it, such as succulents. Projects within a CalFire designated Very High Fire Severity Zone may use inorganic mulch such as rock or decomposed granite in place of organic mulch.

No bare soil is allowed. The use of organic materials is recommended as a groundcover for any bare spaces within the project area. Mulch or other permeable hardscape must cover any other bare spaces within the project area. The use of any synthetic materials or rubber mulch is not allowed in the project area.

Pavers must not exceed 3 feet by 3 feet, must be spaced a minimum of 2 inches, and must not have grout or mortar to be considered as eligible permeable hardscape.

Irrigation modification or conversion required for all projects:
x Convert overhead sprays to drip, micro-spray, bubblers, or rotating nozzles; whichever is applicable; or
x Cap sprinkler heads or remove irrigation equipment and hand-water.

No overhead spray sprinklers are allowed in the completed project.

No synthetic turf is eligible for rebate.

No plants that appear to be turf are allowed.

Project areas converted to swimming pools/Jacuzzis, ponds, fountains, or other water containing fixtures do not qualify.

No plants categorized as invasive to Southern California are allowed.

Areas which have already been converted are not eligible.

Areas with structures such as decks, fire pits, etc. are not eligible.

Customers are responsible for complying with all applicable laws, codes, policies, covenants, conditions, and restrictions.

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City Council 18 – 31 9/16/2025
Exhibit A
July 23, 2025
13 Program Recommendations
x Installation of a smart controller is recommended.
x A recommended plant list is available.

The converted area must be designed to capture rainfall through infiltration or on-site storage for reuse.

Infiltration and rainwater capture has to be achieved using one of the following techniques: rain gardens, rock gardens, dry riverbeds, vegetated swales, berms, rain barrels/cisterns, or sustainability feature trees.

Selected method should allow infiltration or capture of rainfall/runoff and not channel to impervious surfaces and must meet all local and regional requirements. Project must include at least one of the following components, whichever is most desirable or feasible for project area:

Rain Gardens – a rain garden is a planted depression or hole filled with a loose, permeable soil mix that allows rainwater runoff from impervious urban areas like roofs, driveways, walkways, parking lots, and compacted lawn areas to be absorbed. Rainwater collects in the soil mix and ponding area and eventually seeps into surrounding soils over time. Plants are distributed throughout the garden. Stormwater is soaked into the ground rather than flowing into storm drains and surface waters. Installation of a rain garden within your landscape project can reduce erosion, pollution, flooding, and diminished groundwater.

Rock Gardens – a rock garden is a shallow depression filled with 1–3-inch diameter gravel.

This shallow depression should have enough of a side slope that the difference between level ground and the lowest point in the rock garden is visible to the eye. Rainwater is stored in the space between the stones and eventually percolates into the soil. Plants are distributed throughout the rock garden and there is no ponding area – so one can walk on it.

Dry Riverbeds – a dry riverbed or dry stream is an area designed to slow heavy flows of water from rainfall and correct erosion problems. It is made up of a shallow swale (see section on vegetated swales) lined with stone substantial enough to withstand a serious downpour.

Large chunks of stone are used to slow the speed of stormwater and prevent erosion. In a garden, the careful placement of water-worn stone or river slicks along a swale can be a beautiful design that also provides an ideal place for plants. The dry riverbed or stream should have enough of a side slope that the difference between level ground and the lowest point in the dry riverbed is visible to the eye.

Vegetated Swales – A vegetated swale is a shallow ditch that has gently sloping sides. These side slopes should create a ditch that is visibly lower than the surrounding landscape. Native perennial grasses are planted along the bottom and sides of the swale to slow runoff, filter sediments, and remove excess nutrients. A swale relies on gravity to move water and is designed to direct the water where you want it to go, such as flower or vegetable gardens. In order for the water to gravity flow, it is recommended that there be a minimum 2% slope from beginning to end. In other words, the swale should be higher in elevation on one end and then slowly get lower – visualize a very slow slide. Organic mulch should not be placed around any plants installed in the bottom or sides of the swale. "!



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City Council 18 – 32 9/16/2025
Exhibit A
July 23, 2025
14 Berms – berms are mounds of compacted earth with sloping sides that are usually located along a contour on gently sloping sites or between areas of approximately the same elevation. Berms are designed to direct or redirect water to a permeable and retentive area and prevent water from flowing off the property. Berms must be visibly higher in elevation than the surrounding landscape. Berms must be firmly tamped and topped off with mulch to prevent erosion. Plants can be planted along the top of a berm.

Rain Barrel/Cisterns – rain barrels and cisterns are storage containers that capture runoff water from downspouts from a non-permeable area catchment area such as a rooftop.

Cisterns are a larger version of rain barrels, with a larger capacity for rainwater collection and storage. Rain barrels and cisterns must be connected to properly installed rain gutters and downspouts. In order for the rain barrel/cistern to qualify as a rainwater capture feature, the property must have existing gutters around the full perimeter of the roof and existing downspouts for adequate water collection. In the case of a partially flat roof, gutters and downspouts must be throughout all pitched areas in order to qualify. Rain barrels and cisterns must be properly installed and meet all local and regional requirements. Existing rain barrels and cisterns qualify provided they have been properly installed and provide water to the conversion/project area.

Sustainability Feature Trees - Trees reduce stormwater runoff by capturing and storing rainfall in their canopy. Tree roots and leaf litter also create soil conditions that promote the infiltration of rainwater into the soil. To qualify as a Stormwater Tree, selected tree must be included on the Eligible Sustainability Feature Trees List of species that qualify for the program. The minimum number of trees required is 1 per 10,000 sq ft of project area.

Pre-Inspection Procedures – Turf Replacement
Customer is to provide photos of the turf area to be removed as part of the application process. Photos of project area (4 to 6) must reflect the current turfgrass area at the time of applying. Google Earth/satellite images will not be accepted in place of photos. Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Pre-inspections will be conducted on 100 percent of total projects submitted. The Moasure will be utilized for all inspections. For commercial or public agency applications, Metropolitan, via Metropolitan’s inspection contractor, will conduct the inspection at no cost to Participant Agency. For residential applications, Participant Agency or its inspector will conduct the pre-inspection.

After an application is received and the information has been verified, a project cannot be accepted and funding is not reserved until a “pre-inspection” is conducted by Metropolitan, MWDOC, the Participant Agency, or by a vendor inspector. The pre-inspection is a means to determine confirmation of eligibility. The pre-inspection process verifies that the project area contains live turf or sufficient evidence that live turf recently existed and that the requested square footage to be removed is consistent with the inspector’s measurement. This requirement applies to both residential and commercial turf replacement areas unless otherwise noted.

When establishing that areas are eligible, careful inspection with accurate and precise measurements, as described in Section V, is always required. All pre- and post-inspections shall be conducted using the Moasure device. For Turf Replacement, during the pre- inspection the total project area square footage "!



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City Council 18 – 33 9/16/2025
Exhibit A
July 23, 2025
15 is measured. Any non-eligible square footage is deducted, such as non-turf areas including bare soil, trees, shrubs, mulch, paving, and utility box footprint, etc. Refer to specific program terms and conditions for eligibility criteria.

Once the pre-inspection is complete, the inspector will complete the Pre-Inspection section in Droplet, in full, and upload all photos and documentation. Once the Pre-Inspection form has been submitted, it will be reviewed by MWDOC. The square footage listed on the application is to be used as a reference.

The initial project area is to be based on the square footage as measured during the pre-inspection.

Once the initial project area square footage has been determined, that number is used to reserve funding, and a Letter to Proceed (LTP) is generated and sent to the customer.

Metropolitan reserves the right to request application packages as necessary and may perform its own inspections of random residential applications. This is likely to be in addition to the required preinspection. For pre-inspections, Metropolitan will review the Participant Agency’s physical pre- inspection reports.

On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing turf
x Physical/manual measurement of proposed turf replacement area using Moasure.
x Documentation of existing trees in the proposed turf replacement area x Photos taken by inspector of project area (4 to 6), which must reflect the current turf grass area at the time of inspection. Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only. x Customer is to provide photos of the turf area to be removed before starting the project (pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted by customers, and if found, should perform mandatory on-site inspections. x If aerial review is not possible due to obstructions (tree coverage), or inconclusive, member agency should perform a physical pre-inspection as described above.

On-Site Inspections for Area-Based Rebates
Unless the program guidelines specifically state otherwise, on-site eligibility verification and area measurement for the pre-inspection is the method to be utilized by an inspection vendor performing inspections on behalf of a Participant Agency. "!



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City Council 18 – 34 9/16/2025
Exhibit A
July 23, 2025
16 Condition of Turf at Pre-Inspection
If bare areas were included by the customer, the inspector must subtract those areas. In many cases, due to drought or season, dormant or dead brown grass is present. Dormant or dead brown grass that appears to have been maintained in the recent past is still eligible. However, sites where there is bare soil that appears compact and no turf was present in the recent past, are not eligible.

In addition, moss areas where there is no turf or areas that have grown, or mowed weeds would be ineligible. A lawn with weeds would still remain eligible. Photo documentation of the turf is required in order to approve the site. For on-site inspections, photos of the entire area should be taken, including detailed photos showing turf and bare soil conditions. For large sites with multiple separated areas (or sub-areas), a site map must be submitted identifying the area measured for each separate sub-area.

Multiple Applications under same Site
Residential sites have a limit of one application per home per fiscal year. Commercial and Public Agency sites have a limit of one application per water meter per fiscal year.

Modifications to Initial Project Area
If a customer wants to add or remove area(s) from their designated project area, they are free to do so up until their pre-inspection. The customer will need to submit by email to MWDOC a new site plan detailing the area to be added or removed. If a customer wishes to add an area to the project after the pre-inspection has been completed, they are only free to do so if the area was measured in the pre-inspection. Any areas found to be converted during the post-inspection that were not included in pre-inspection measurements are not eligible for rebate. If a project area should fall below the minimum 250 square feet of project size, it may also be considered ineligible if it does not include the removal of all turf onsite.

Post-Inspection Procedures – Turf Replacement
Post-inspections will be conducted on 100 percent of total projects submitted. The Moasure device will be utilized for all inspections. For commercial or public agency applications, Metropolitan, via Metropolitan’s inspection contractor, will conduct the inspection at no cost to Participant Agency. For residential applications, Participant Agency or its inspector will conduct the pre-inspection.

Entire (100%) project re-measurement should occur during the post-inspection. Negative deviations between the pre- and post-inspections area measurements, as well as swapped areas occurring without a proper pre- inspection and approval from MWDOC, will result in a reduction of the rebate eligible area (meaning the lesser area measurement will be the basis for the rebate). All projects must be inspected prior to Participant Agency approving payment or invoicing MWDOC.

When establishing that areas are eligible, careful inspection with accurate and precise measurements, as described in Section V, is always required. For Turf Replacement, during the postinspection the total converted area square footage must be measured. Any non-eligible square footage is deducted, such as remaining-turf areas, bare soil, or non-permeable area including hardscape and pools. Refer to specific program terms and conditions for eligibility criteria.

While the initial project area square footage established during the pre-inspection is to be used as a reference, the final project area is to be based on the square footage as measured during the postinspection. Once the final project area square footage has been determined, that number, if equal to or "!



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City Council 18 – 35 9/16/2025
Exhibit A
July 23, 2025
17 less than the approved square footage on the Letter to Proceed, is used to determine the actual potential rebate amount, so long as it does not exceed the total eligible project costs. Only that final project square footage measured by the Participant Agency/inspection vendor may be approved for payment by MWDOC.

Customer is to provide post-project installation photos (4 to 6). Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Prior to scheduling the post-inspection, the Application will be reviewed by MWDOC to confirm the following:
x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check are provided and matches that on the water bill.
x Applicant has attached photos showing:
x Sustainability feature installed in the project area. x Plants installed in the project area to meet the minimum requirement. x Mulch installed in all project areas.
x Irrigation modification, if applicable.
x Applicant has attached copies of any project-related receipts or invoices. For an invoice to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the name of the company or contractor providing the services and/or materials.
o Include the address where the work was performed, or materials delivered.
o Provide a description of the work performed and/or materials purchased, itemized to include price per item and total price.
o Any items that are ineligible for reimbursement must be itemized separately from eligible items.
x For a receipt to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the name of the company or contractor providing the services and/or materials.
o Include the address where the work was performed, or materials delivered.
o Provide a description of the work performed and/or materials purchased, itemized to include price per item and total price.
o Any items that are ineligible for reimbursement must be itemized separately from eligible items.
x Ineligible items include, but are not limited to:
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City Council 18 – 36 9/16/2025
Exhibit A
July 23, 2025
18 o Applicant labor
o Gardening supplies such as shovels, hoses, wheelbarrows, trowels, etc. o Any plant or irrigation material installed outside of the approved project area.

If the Application is missing or does not comply with the requirements of any of the above, MWDOC/Participant Agency shall work with the applicant to obtain the information and or appropriate photos/documents prior to scheduling the post-inspection. If applicant is unable to provide receipts/invoices that meet the requirements set forth above, the post-inspection will be considered a fail, the application will be denied, no rebate will be issued, and no on-site post-inspection should be scheduled.

If the Application has satisfied all of the above requirements, MWDOC/Participant Agency and/or its inspector will work with Applicant to schedule the mandatory on-site post-inspection. The purpose of the on-site post-inspection is to serve as an independent verification of the information contained in the Application.

Participant Agency or its inspector will conduct an on-site post-inspection on 100 percent of approved residential projects. On-site inspections will include:
a. Utilizing the Moasure device, validating square footage converted to eligible landscape.
b. Verifying the number of new trees installed in the project area. Each eligible new tree, up to five, will qualify as three plants to meet Metropolitan’s plant count requirement.
c. Verifying the number of plants installed meet Metropolitan’s minimum requirement of three plants per 100 square feet.
d. Verify that no invasive species were installed.
e. Verification that a sustainability feature has been included in project. f. Verify mulch is around plants and no bare soil exists. g. Verify irrigation system modifications have been completed. h. Photos of overall project area, sustainable landscape approach used, mulch, and a sample of the irrigation system modification. Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Once the on-site post inspection is complete, inspector will complete the Post-Inspection section in Droplet, in full, and upload all photos and documentation. Once the Post-Inspection form has been submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the Turf Replacement project has satisfied all the terms, conditions, guidelines, and requirements of the program, the application will be processed for rebate. If not all the terms, conditions, guidelines, and requirements of the program have been satisfied, the post-inspection will be considered a fail, and the application will be denied, and no rebate funds will be issued.

Metropolitan will perform its own inspections of random applications. This is likely to be in addition to the required post-inspections. Example: if Metropolitan selects a site for a follow-up post inspection, this may be "!



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City Council 18 – 37 9/16/2025
Exhibit A
July 23, 2025
19 conducted after the required post inspection. For post inspection, Metropolitan will pull random samples from MWDOC invoices. Metropolitan will conduct its own measurements and provide payment based on the following:

For Residential Applications - If the measurement taken by Metropolitan is within 10 percent of the Participant Agency’s measurement, Metropolitan will pay the amount measured by the Participant Agency.

If the difference is greater than 10 percent, Metropolitan will pay at the square footage measured by Metropolitan.

For Commercial/Public Agency Applications - The following applies for commercial/public agency applications inspected by Metropolitan:

Commercial/public agency turf replacement inspections will fall into the pool of all required inspections at any given time. Although special circumstances appear from time to time, in general no special considerations are given to individual applications.

Any discrepancy found following a secondary inspection (i.e., an inspection of the inspector) or during an audit inspection will result in a Metropolitan staff and contractor resolution, and the financial liability associated with varied measurement of a site will not fall back on MWDOC or the Participant Agency for payment.

For public agency projects, all plants must be counted within the first 50,000 square feet. For square footage above that amount, a minimum of 10% of the area must have a plant count. The total number of plants must be calculated from both numbers.

For both residential and commercial/public agency projects, unless otherwise noted, once the LTP has been issued, the initial project area square footage may not increase; however, it may decrease if the customer decides to remove less turf than what was measured or converts some area into ineligible structures, i.e., a deck.

Project Extensions
In some instances, projects may experience delays. As all projects have a 90-day deadline to complete their project, an extension may be requested. Extensions are granted on a case-by-case basis and are not guaranteed. Extensions will only be granted to sites that are making progress toward completing their project. Documentation or a site visit may be required for the purposes of verifying that progress is being made at a site. Examples of documentation are signed contracts with a landscape contractor, photos of the site with turf removed and work underway, or canceled checks to a contractor. This is an important step; if a site is not showing progress and there is no motivation to complete, it may be cancelled to allow the funding of other, more motivated, rebate customers.

Spray to Drip - Residential
The residential portion of the Spray-to-Drip Rebate Program is a device-based program with different inspection requirements and criteria than other device-based inspections. The inspection requirements for residential Spray-to Drip Rebate projects are described below:

Pre-Inspection Procedure
After an application is received, a project cannot be approved and no funding can be reserved until a “pre-inspection” is conducted, as follows:
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City Council 18 – 38 9/16/2025
Exhibit A
July 23, 2025
20 MWDOC reviews the application to confirm:
x Program application is completed in full.
x A copy of a current water bill (within 3 months for application date) is attached and confirms that:
o Participant agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the name on the water bill.
x Applicant has attached at least 4 photos of the project area taken with the existing sprinkler system turned on and running. Photos must clearly show the sprinkler system in use and that the spray heads are functional. Photos must also contain identifying features (house in background, unique landscape/decorating features, etc.) to confirm that photos submitted are for the property/site listed in the application. x The square footage of the area to be converted from spray irrigation to drip for which the applicant is applying/eligible.
x A simple site plan has been attached indicating the proposed Spray-to-Drip conversion areas.
x Any supplemental documents included have been reviewed.

After an application is received and the information has been verified, a project cannot be accepted and funding is not reserved until a “pre-inspection” is conducted by MWDOC, the Participant Agency, or by a vendor inspector. The pre-inspection visit is a means to determine confirmation of eligibility.

The pre-inspection process verifies that the project area contains spray irrigation and that the requested square footage to be removed is consistent with the inspector’s measurement. This requirement applies to both residential and commercial irrigation conversion areas unless otherwise noted.

When establishing that areas are eligible, careful inspection with accurate and precise measurements, as described in Section V, are always required. For Spray to Drip, during the pre-inspection the total project area square footage is measured. Any non-eligible square footage is deducted, such as areas that already have drip irrigation or are hand watered by the customer.

Once the pre-inspection is complete, inspector will complete the Pre-inspection section in Droplet, in full, and upload all photos and documentation. Once the Pre-inspection form has been submitted, it will be reviewed by MWDOC. The square footage listed on the application is to be used as a reference. The initial project area is to be based on the square footage as measured during the pre-inspection. Once the initial project area square footage has been determined, that number is used to reserve funding, and a Letter to Proceed (LTP) is generated and sent to the customer.

If the applicant is applying for the Turf Replacement Program simultaneously, a mandatory inspection should occur for the Spray to Drip application at the time of Turf Replacement pre-inspection.

On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing spray irrigation
x Physical/manual measurement of proposed irrigation conversion area using the "!



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City Council 18 – 39 9/16/2025
Exhibit A
July 23, 2025
21 Moasure device.
x Photos taken by inspector of project area (4 to 6), which must reflect the spray irrigation at the time of inspection. Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only. x Customer is to provide photos of the spray-to-drip conversion area before starting the project (pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted by customers, and if found, should perform mandatory on-site inspections. x If aerial review is not possible due to obstructions (tree coverage) or inconclusive, Participant Agency should perform a physical pre-inspection as described above.

Photo-based Pre-inspection
MWDOC can perform a photo-based pre-inspection for Spray to Drip applicants who have already received a pre-inspection for an accompanying Turf Replacement application, as long as the requested square footage is the same. This occurs in a case-by-case scenario.

If the application has satisfied all of the above requirements, a Letter to Proceed is generated by MWDOC and emailed to the applicant. The funding is reserved at this point and cannot increase.

However, the funding amount may decrease if the applicant installs less drip equipment than was specified on the application or if the costs of the equipment are less than anticipated. Should the application fail the pre-inspection process, the application will be denied. MWDOC reserves the right to conduct, or to require Participant Agency to conduct, an on-site pre-inspection of any Spray-to-Drip application should MWDOC, in its best judgment, deem it necessary to do so.

If the applicant is applying for the Turf Replacement Program simultaneously, an on-site inspection should occur for the Spray to Drip application at the time of Turf Replacement preInspection. Otherwise, a photo-based approval may be conducted by MWDOC for the application.

Post-Inspection Procedures
Customer is to provide post-project installation photos (4 to 6). Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Prior to scheduling the post-inspection, the Application will be reviewed by MWDOC to confirm the following:
x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check are provided and matches that on the water bill.
x Applicant has attached at least 3 completed conversion area pictures showing:
o Wide angle view of completed project area(s)
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City Council 18 – 40 9/16/2025
Exhibit A
July 23, 2025
22 o Close-up(s) of installed pressure regulation/filtration component(s) o Close-up(s) of installed drip tubing
x Applicant has attached copies of any project-related receipts or invoices. For a receipt/invoice to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the address where the work was performed, or materials delivered. o Include the name of the company or contractor providing the service or materials. o Provide a description of the work performed and/or materials purchased, itemized to include make, model, SKU, quantity, price per item, total price.

If the Application is missing or does not comply with the requirements of any of the above, MWDOC/Participant Agency shall work with the applicant to obtain the information and or appropriate photos/documents prior to scheduling the post-inspection. If applicant is unable to provide receipts/invoices that meet the requirements set forth above, the post-inspection will be considered a fail, the application will be denied, no rebate will be issued, and no on-site post-inspection should be scheduled.

If the Application has satisfied all of the above requirements, MWDOC/Participant Agency and/or its inspector will work with Applicant to schedule the mandatory on-site post-inspection. The purpose of the on-site post-inspection is to serve as an independent verification of the information contained in the Application. As part of the on-site post-inspection, Participant Agency/inspector must verify the following:
x The actual square footage of the conversion area. All residential Spray-to-Drip sites will be measured using the Moasure device by the Participant Agency and or its inspector for 100% of the sites for 100% of the Spray-to-Drip conversion areas during the post-inspections.

The required minimum techniques for area measurements are described in Section V - Measurement Techniques.
x That drip irrigation equipment has been installed. For residential on-site post-inspection, if microspray, point-source emitters, or any other type of drip irrigation other than embedded emitter tubing has been installed, this must be noted and photographed. Only embedded emitter tubing installations are eligible for rebates in residential settings. x That pressure regulation/filtration components have been installed as part of the drip conversion. Manufacturer/make, model, model number/SKU, and quantity should be documented, and the equipment should be photographed.
x That drip tubing has been installed. The drip tubing should be photographed. If covered, a minimum of a 10-foot section must be uncovered for the photograph. x That spray irrigation is no longer functional in the drip conversion area(s). Any remaining spray heads in the conversion area must be capped (no exceptions). x That any irrigation ineligible for the rebate, such as spray or bubblers, runs on a separate valve from the eligible drip equipment.
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City Council 18 – 41 9/16/2025
Exhibit A
July 23, 2025
23 While the initial project area square footage established during the pre-inspection is to be used as a reference, the final project area is to be based on the square footage as measured during the postinspection. Once the final project area square footage has been determined that number, if equal to or less then the approved square footage on the Letter to Proceed, is used to determine the actual potential rebate amount, so long as it does not exceed the total eligible project costs.

Once the on-site post inspection is complete, the inspector will complete the Post-Inspection section in Droplet, in full, and upload all photos and documentation. Once the Post-Inspection form has been submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the Sprayto-Drip project has satisfied all the terms, conditions, guidelines, and requirements of the program, the application will be processed for rebate. If not all the terms, conditions, guidelines, and requirements of the program have been satisfied, the post-inspection will be considered a fail, and the application will be denied, and no rebate funds will be issued.

MWDOC reserves the right to conduct or attend any on-site post-inspection of any Spray-to-Drip application should MWDOC, in its best judgment, deem it necessary to do so.

Spray to Drip - Commercial
The commercial portion of the Spray-to-Drip Rebate Program is administered in a similar way to the residential portion. The inspection requirements for commercial Spray-to Drip Rebate projects are described below:

Pre-Inspection Procedure
Once an application is received, a project cannot be accepted and no funding is reserved until a “preinspection” is conducted, as follows:

MWDOC reviews the application to confirm:
x Program application is completed in full.
x A copy of a current water bill is attached and confirms that:
o Participant agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the application name.
x Applicant has attached at least 4 photos of the project area taken with the existing sprinkler system turned on and running. Photos must clearly show the sprinkler system in use and that the spray heads are functional. Photos must also contain identifying features (buildings in the background, unique landscape/decorating features, etc.) to confirm that photos submitted are for the property/site listed in the application. x Applicant has provided the square footage of the proposed Spray-to-Drip conversion area.
x A simple site plan has been attached indicating the proposed Spray-to-Drip conversion areas.
x Any supplemental documents included have been reviewed.

Once MWDOC confirms that the application is complete and satisfies the above requirements, MWDOC will forward the application to the Participant Agency or Inspection contractor to conduct a mandatory "!



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City Council 18 – 42 9/16/2025
Exhibit A
July 23, 2025
24 pre-inspection. For commercial sites that are also participating in the Turf Replacement Program and inspected by Metropolitan’s inspection contractor, Participant Agency is required to perform the preinspection for the Spray-to-Drip portion of the project.

On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing spray irrigation
x Physical/manual measurement of proposed irrigation conversion area using the Moasure device.
x Photos taken by inspector of project area (4 to 6), which must reflect the spray irrigation at the time of inspection. Photos must be taken from appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.

Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only. x Customer is to provide photos of the spray-to-drip conversion before starting the project (pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted by customers, and if found, should perform mandatory on-site inspections. x If aerial review is not possible due to obstructions (tree coverage) or inconclusive, Participant Agency should perform a physical pre-inspection as described above.

Photo-Based Pre-Inspection
MWDOC can perform a photo-based pre-inspection for Spray to Drip applicants who have already received a pre-inspection for an accompanying Turf Replacement application, as long as the requested square footage is the same. This occurs in a case-by-case scenario.

Once the pre-inspection is complete, the inspector will complete the Pre-inspection section in Droplet, in full, and upload all photos and documentation. Once the Pre-inspection form has been submitted, it will be reviewed by MWDOC. If the application has satisfied all of the above requirements, a Letter to Proceed (LTP) is generated by MWDOC/Participant Agency and emailed to the applicant. The funding is reserved at this point and cannot increase. However, the funding amount may decrease if the applicant installs less drip equipment than was specified on the application or if the costs of the equipment are less than the estimated rebate amount. Should the application fail the pre-inspection process, the application will be denied.

Post-Inspection Procedure
Once the Spray-to-Drip Project is complete, applicant completes the Spray-to-Drip application to request a mandatory on-site post-inspection. Prior to scheduling the post-inspection, the application will be reviewed by MWDOC to confirm the following:
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City Council 18 – 43 9/16/2025
Exhibit A
July 23, 2025
25 x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check is provided. x Applicant has attached completed conversion area pictures showing:
o Wide angle view of completed project area(s)
o Close-up(s) of installed pressure regulation/filtration component(s) o Close-up(s) of installed drip tubing
x Applicant has attached copies of any project-related receipts or invoices. For a receipt/invoice to be considered eligible it must include the following:
o Typed
o Dated within the project period.
o Include the address where the work was performed, or materials delivered. o Include the name of the company or contractor providing the service or materials. o Provide a description of the work performed and/or materials purchased, itemized to include make, model, sku, quantity, price per item, total price. If microspray or point source emitters have been installed, the flow rate for each must be 2.5 gallons per hour or less, or per the terms and conditions of the Program.

If the application is missing or does not comply with the requirements of any of the above, MWDOC/Participant Agency shall work with the applicant to obtain the information and/or appropriate photos/documents/invoices prior to scheduling the post-inspection. If applicant is unable to provide photos/documents/invoices that meet the requirements set forth above, the application will be considered incomplete, the application will be denied, no rebate will be issued, and no on-site post-inspection should be scheduled.

If the application has satisfied all of the above requirements, Participant Agency and/or its inspector will work with Applicant to schedule the mandatory on-site post-inspection. The purpose of the on-site post-inspection is to serve as an independent verification of the information contained in the application. For commercial sites that are also participating in the Turf Replacement Program and inspected by Metropolitan’s inspection contractor, Participant Agency is required to perform the on-site post-inspection for the Spray-to-Drip portion of the project. As part of the on-site post-inspection, Participant Agency/inspector must verify the following:
x The actual square footage of the conversion area. All commercial spray-to-drip sites will be measured using the Moasure device by the Participant Agency and or its inspector for 100% of the sites for 100% of the spray-to-drip conversion areas during the postinspections. The required minimum techniques for area measurements are described in Section V -Measurement Techniques.
x That drip irrigation equipment has been installed. The type of drip equipment (embedded emitter tubing/microspray/point source emitters) must be noted and photographed.

Please note that ineligible equipment, such as bubblers, would invalidate the project. x That pressure regulation/filtration components have been installed as part of the drip conversion. Manufacturer/make, model, model number/SKU, and quantity should be documented, and the equipment should be photographed.
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City Council 18 – 44 9/16/2025
Exhibit A
July 23, 2025
26 x That drip tubing has been installed. The drip tubing should be photographed. If covered, a minimum of a 20-foot section must be uncovered for the photograph. x That spray irrigation is no longer functional in the drip conversion area(s). Any remaining spray heads in the conversion area must be capped (no exceptions).

Once the on-site post-inspection is complete, the inspector will complete the post-inspection, in full, and upload all photos and documentation. Once the post-inspection Form has been submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the Spray-to-Drip project has satisfied all the terms, conditions, guidelines, and requirements of the program, the application will be processed for rebate. If not all the terms, conditions, guidelines, and requirements of the program have been satisfied, the post-inspection will be considered a fail, and the application will be denied, and no rebate funds will be issued.

MWDOC reserves the right to conduct or attend any on-site post-inspection of any Spray-to Drip application should MWDOC, in its best judgment, deem it necessary to do so.

V. Measurement Techniques- On Site
When measuring sites, the Moasure device must be used. A measuring wheel may be used, on a case-bycase basis, in the event the Moasure device is nonfunctional. Measuring wheels are nearly as accurate when rolling on a flat surface, such as concrete or asphalt. However, measuring wheels on turf or shrub areas run the risk of being inaccurate. For large sites, a map should be provided indicating all the turf areas intended for removal, and all project areas should be measured and noted with square footage.

Odd shapes are often hard to measure accurately. The Moasure device is ideal for these situations. In the event, a measuring wheel or alternative method of measurement must be used, the below is a listing of acceptable measurement techniques of odd shapes. Alternative measuring techniques must be submitted to MWDOC for review and approval prior to implementation and must be at least as accurate as the techniques listed here.

Non-Uniform Rectangular
First measure the length of the longest axis of the area (line AB). This is called the length line. Next, divide the length line into equal sections, for example 13 ft. At each of these points, measure the distance across the area in a line perpendicular to the length line at each point (lines C through H).

These lines are called offset lines. Finally, average the lengths of all offset lines and multiply the result times line AB (65 ft. in this example). This is most notably different from the Non-Uniform Ellipse method in that exactly one of the left or right edges is measured, in this case line “C.” "!



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City Council 18 – 45 9/16/2025
Exhibit A
July 23, 2025
27 Example: Non-Uniform Rectangular
Length line (AB) = 65 ft
Distance between offset lines is 13 ft apart.

Length of each offset line:

C = 20 ft F = 20 ft
D = 10 ft G = 25 ft
E = 15 ft H = 20 ft
Average length of = (C + D + E + F + G + H)
offset lines (Number of offset lines)
= (20 + 10 + 15 + 20 + 25 + 20) / 6
= 18.3 ft
Total Area = (Length line)
x (Average length of offset lines)
= 65 ft x 18.3 ft
= 1189.5 ft2
Irregular Rhombus or Widening Rectangular
A fast way to measure irregular rhombi is shown in the example below. Stake one end of the measuring tape at point (A, B); measure line d and then line B. Without removing the stake measure line c and then line A. Using those four measurements you will be able to find line f and line e. The areas of triangle (fd), triangle (ce), and rectangle (cd) can now be calculated. "!



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City Council 18 – 46 9/16/2025
Exhibit A
July 23, 2025
28 Example: Irregular Rhombus
or Widening Rectangular
Length of each line:

A = 20 ft c = 18 ft
B = 25 ft d = 21 ft
Line (f) = A – c Line (e) = B – d
= 20 ft – 18 ft = 25 ft – 21 ft
= 2 ft = 4 ft
Area (cd) = c x d
= 18 ft x 21 ft
= 378 ft2
Area (ce) = (c x e) / 2
= (18 ft x 4 ft) / 2
= 36 ft2
Area (fd) = (f x d) / 2
= (2 ft x 21 ft) / 2 = 21 ft2
Total Area = Area (cd) + Area (ce) + Area (fd)
= 378 ft2
+ 36 ft2 + 21 ft2
= 435 ft2
Non-Uniform Round
First measure 16 evenly spaced radii from the same center point (point A). This is called the center point. Next take the average of all the radii (B + C + D + E + F + G + H + I + J + K + L + M + N + O + P + Q) / 16. Use the average radii to calculate the area of a circle. (12.25 ft. in this example).
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City Council 18 – 47 9/16/2025
Exhibit A
July 23, 2025
29 Example: Non-Uniform Round
Length of each offset line:

B = 10 ft E = 12 ft H = 10 ft K = 9 ft N = 16 ft Q = 9 ft C = 15 ft F= 15 ft I = 15 ft L = 8 ft O = 10 ft D = 10 ft G = 13 ft J = 17 ft M = 15 ft P = 12 ft Number of radii = 16
Average length of offset lines
= (B + C + D + E + F + G + H + I + J + K + L + M + N + O+ P + Q) / (Number of radii)
= (10 + 15 + 10 + 12 + 15 + 13+ 10 + 15 + 17 + 9 + 8 + 15 + 16 + 10 + 12 + 9) / 16
= 12.25 ft
Total Area = ʌ x 12.252 ft
= 3.14 x 12.25 ft x 12.25 ft
= 471 ft2
Non-Uniform Ellipses
The method used for irregular shaped areas is called the "offset method". First measure the lengthof the longest axis of the area (line AB). This is called the length line. Next, divide the length line into equal sections, for example 10 ft. At each of these points, measure the distance across the area in a line perpendicular to the length line at each point (lines C through G). These lines are called offset lines. Finally, add the lengths of all offset lines and multiply the result times the distance that separates these lines (10 ft. in this example). This is most notably different from Non-Uniform Rectangular in that neither the left nor right edges of the shape are measured in theellipse.

Example: Non-Uniform Ellipse
Length line (AB) = 60 ft
Distance between offset lines is 10 ft apart.

Length of each offset line
C = 15 ft F = 25 ft
D = 10 ft G = 20 ft
E = 15 ft
Total length
of offset lines = C + D + E + F + G
= 15 + 10 + 15 + 25 + 20
= 85 ft
Total Area = (Distance between offset lines)
x (sum of the length of offset lines)
= 10 ft x 85 ft
= 850 ft2
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City Council 18 – 48 9/16/2025
Exhibit A
July 23, 2025
30 Non-Uniform Ellipses Alternate
An alternate method of measuring non-uniform ellipses is by dividing the ellipses into uniform parts and utilizing the non-uniform round method as described above. An example is shown below.

VI- Measurement Techniques - Aerial
Please note that aerial inspections are allowed for area-based pre-inspections only.

Aerial inspections must be performed using GIS software, such as ArcGIS, NearMap, or GoogleEarth. Imagery resolution should be at least 1 foot. Google MyMaps or Google Maps will not be sufficient for performing aerial inspections. If you would like an exception or have a question about a specific method, please ask MWDOC.

When performing aerial inspections, please see the steps:
x Look up the site address in your GIS system.
x If measuring aerially is difficult due to tree cover or other issues, you must perform an on-site preinspection. x Use the site plan and/or customer-submitted photos as a guide for measuring the application areas. x Draw out one or more polygons measuring the area on the map. x Screenshot the aerial measurement with the polygons that must be uploaded to the Droplet portal. x Complete pre-inspection form and upload it to Droplet portal.

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City Council 18 – 49 9/16/2025
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City Council 18 – 50 9/16/2025
By Retail Agency Metropolitan Incentives [1] MWDOC Grants [2] Vendor Fees [3] Total Outside Funding Percentage Share Initial Choice Allocation Prior Year Percentage Share [4] Ajustment for Prior year [5] Current Year Invoice Amount Brea $151,253 $27,174 $599 $179,026 2.41% $23,811.72 1.08% ($1,413.22) $22,398.50 Buena Park $157,344 $14,764 $4,460 $176,568 2.37% $23,484.83 0.68% ($895.05) $22,589.78 East Orange County Water District $42,591 $14,913 $202 $57,706 0.78% $7,675.32 0.17% ($227.23) $7,448.09 El Toro Water District $155,004 $22,977 $6,545 $184,526 2.48% $24,543.28 1.73% ($2,273.60) $22,269.68 Fountain Valley $56,619 $26,263 $660 $83,542 1.12% $11,111.69 0.70% ($915.56) $10,196.13 Garden Grove $72,597 $20,632 $1,935 $95,164 1.28% $12,657.48 0.65% ($855.23) $11,802.25 Golden State Water Company $41,322 $9,702 $3,356 $54,381 0.73% $7,233.00 1.15% ($1,513.14) $5,719.86 Huntington Beach $394,458 $103,489 $2,632 $500,579 6.73% $66,580.56 6.61% ($8,672.98) $57,907.58 Irvine Ranch Water District $1,753,309 $175,232 $45,224 $1,973,765 26.53% $262,524.84 11.41% ($14,967.02) $247,557.82 La Habra $71,923 $30,684 $933 $103,540 1.39% $13,771.57 0.86% ($1,134.50) $12,637.07 La Palma $1,662 $535 $196 $2,393 0.03% $318.30 0.02% ($23.97) $294.33 Laguna Beach County Water District $15,847 $4,582 $260 $20,689 0.28% $2,751.84 0.39% ($510.62) $2,241.22 Mesa Water District $281,711 $68,174 $1,465 $351,350 4.72% $46,732.03 3.84% ($5,037.91) $41,694.12 Moulton Niguel Water District $862,916 $141,116 $9,878 $1,013,909 13.63% $134,857.17 21.83% ($28,641.95) $106,215.22 Newport Beach $145,637 $20,791 $2,000 $168,428 2.26% $22,402.15 5.37% ($7,042.32) $15,359.83 Orange $463,183 $78,557 $3,477 $545,217 7.33% $72,517.73 4.85% ($6,359.44) $66,158.29 San Clemente $165,332 $21,659 $2,856 $189,847 2.55% $25,250.98 8.96% ($11,760.73) $13,490.25 Santa Margarita Water District $549,448 $109,272 $12,412 $671,133 9.02% $89,265.48 11.38% ($14,936.25) $74,329.23 Seal Beach $43,245 $6,795 $247 $50,287 0.68% $6,688.47 0.16% ($205.11) $6,483.36 Serrano Water District $1,177 $421 $135 $1,732 0.02% $230.41 0.34% ($447.29) ($216.88)South Coast Water District $272,030 $14,274 $1,603 $287,906 3.87% $38,293.61 7.63% ($10,015.72) $28,277.89 Trabuco Canyon Water District $111,797 $10,811 $493 $123,101 1.65% $16,373.35 4.58% ($6,010.22) $10,363.13 Tustin $161,736 $37,134 $773 $199,643 2.68% $26,553.97 2.09% ($2,746.97) $23,807.00 Westminster $56,902 $11,586 $1,040 $69,529 0.93% $9,247.81 1.11% ($1,450.49) $7,797.32 Yorba Linda Water District $240,388 $32,647 $1,651 $274,686 3.69% $36,535.21 2.28% ($2,990.82) $33,544.39 Anaheim $0 $30,917 $0 $30,917 0.42% $4,112.22 0.06% ($79.14) $4,033.08 Fullerton $0 $15,906 $0 $15,906 0.21% $2,115.56 0.04% ($52.17) $2,063.39 Santa Ana $0 $13,641 $0 $13,641 0.18% $1,814.42 0.01% ($16.66) $1,797.76 Orange County Total $6,269,431 $1,064,649 $105,032 $7,439,112 100% $989,455.00 100.00% ($131,195.31) $858,259.69 [1] Incentive amounts funded though Metropolitan's Conservation Credits Program. Programs include Commercial, Industrial, Inst[4] Prior year percentage share is rounded to the nearest hundredth of a percent.[5] Prior year adustment to benefits per audit. itutional,
Residential, Landscape, Recycled Water Conversion.
[2] Outside funding through grants awarded to MWDOC by the California Department of Water Resources and US Bureau of Reclamation.

Excludes member agency administrative and supplemental contributions.[3] Vendor fees are administrative processing costs paid for by Metropolitan or through MWDOC grants.

MWDOC Water Use Efficiency Choice Allocation for FY 2024/25 Based on Outside Funding in January 1, 2023 - December 31, 2023 ([KLELW&
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City Council 18 – 51 9/16/2025
Public Works Agency
www.santa-ana.org/pw
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 16, 2025
TOPIC: Agreement for Waste Discharge Requirement Compliance Services

AGENDA TITLE
Agreement with EEC Environmental for Waste Discharge Requirement Compliance Services (Specification No. 25-036) (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with EEC Environmental to provide Waste Discharge Requirement compliance services, in an amount not to exceed $1,800,000, for a term beginning September 16, 2025 and expiring September 15, 2028, with provisions for two, one-year extensions. (Agreement No. A-2025-XXX) GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency Water Resources Division (PWA) operates and maintains the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.

As the owner of a sewer collections system, the City is required to comply with Waste Discharge Requirements (WDR) adopted by the State Water Resources Control Board.

The State WDR’s include requirements to maintain a high level of service and ensure compliance with the regulations. Consultant support is needed for key WDR-mandated programs, including Sewer System Management Plan auditing, maintenance optimization, sewer system investigations, Fat, Oil, and Grease (FOG) control program implementation, along with providing expertise and support in a wide range of compliance programs such as water monitoring and National Pollutant Discharge Elimination Systems requirements. Failure to comply with WDR requirements could result in major fines.

City Council 19 – 1 9/16/2025
Waste Discharge Requirement Compliance Services
September 16, 2025