Public Works Agency
www.santa-ana.org/pw
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 16, 2025
TOPIC: Agreement for Waste Discharge Requirement Compliance Services
AGENDA TITLE
Agreement with EEC Environmental for Waste Discharge Requirement Compliance Services (Specification No. 25-036) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with EEC Environmental to provide Waste Discharge Requirement compliance services, in an amount not to exceed $1,800,000, for a term beginning September 16, 2025 and expiring September 15, 2028, with provisions for two, one-year extensions. (Agreement No. A-2025-XXX) GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency Water Resources Division (PWA) operates and maintains the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.
As the owner of a sewer collections system, the City is required to comply with Waste Discharge Requirements (WDR) adopted by the State Water Resources Control Board.
The State WDR’s include requirements to maintain a high level of service and ensure compliance with the regulations. Consultant support is needed for key WDR-mandated programs, including Sewer System Management Plan auditing, maintenance optimization, sewer system investigations, Fat, Oil, and Grease (FOG) control program implementation, along with providing expertise and support in a wide range of compliance programs such as water monitoring and National Pollutant Discharge Elimination Systems requirements. Failure to comply with WDR requirements could result in major fines.
Waste Discharge Requirement Compliance Services
September 16, 2025
5 3
1 7
On March 3, 2025, PWA released Request for Proposals (RFP) No. 25-036 (Exhibit 1) on the City’s online bid management and publication system, PlanetBids, by which it sought the services of qualified consulting firms to provide WDR compliance services. A total of 1,083 vendors were notified and 17 vendors downloaded the RFP package.
The following table summarizes the participation of firms for RFP 25-036:
1,083 Vendors notified
50 Santa Ana vendors notified
17 Vendors downloaded the RFP Packet
1 Proposal received
0 Proposals received from Santa Ana
Vendors
The City received one proposal, which was evaluated for content and responsiveness to the RFP. The proposal from EEC Environmental was comprehensive and met all the City’s requirements. EEC Environmental has a proven track record with the City and other local municipalities to provide technical expertise as needed by staff. As such, staff recommends awarding an agreement to EEC Environmental for WDR compliance services (Exhibit 2).
EEC Environmental has previously performed work for the City in the same capacity and scope as currently being requested. The continuation of their support for Waste Discharge Requirements ensures consistency, efficiency, and effective delivery of services. EEC Environmental is the regional leader in WDR compliance services having provided similar services for over 30 cities and special districts in Southern California including the City of Anaheim, the Irvine Ranch Water District, and the Costa Mesa Sanitary District.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the Fiscal Year 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. A breakdown of the funding is provided in the table below.
Waste Discharge Requirement Compliance Services
September 16, 2025
5 3
1 7
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
Contract (3-Year Term)
2025-26 05617640-
62300 Sewer Fund
Sanitary Sewer
Service, Contract
Services-
Professional
$340,000
2025-26 06017644-
62300 Water Fund
Water Quality,
Contract Services-
Professional
$20,000
2026-27 05617640-
62300 Sewer Fund
Sanitary Sewer
Service, Contract
Services-
Professional
$340,000
2026-27 06017644-
62300 Water Fund
Water Quality,
Contract Services-
Professional
$20,000
2027-28 05617640-
62300 Sewer Fund
Sanitary Sewer
Service, Contract
Services-
Professional
$340,000
2027-28 06017644-
62300 Water Fund
Water Quality,
Contract Services-
Professional
$20,000
Optional Two, One-Year Extensions
2028-29 05617640-
62300 Sewer Fund
Sanitary Sewer
Service, Contract
Services-Professional
$340,000
2028-29 06017644-
62300 Water Fund
Water Quality,
Contract Services-
Professional
$20,000
2029-30 05617640-
62300 Sewer Fund
Sanitary Sewer
Service, Contract
Services-
Professional
$340,000
Waste Discharge Requirement Compliance Services
September 16, 2025
5 3
1 7
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
2029-30 06017644-
62300 Water Fund
Water Quality,
Contract Services-
Professional
$20,000
Total: $1,800,000
EXHIBIT(S)
1. RFP No. 25-036
2. Agreement with EEC Environmental
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager