Public Works Agency
www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 16, 2025
TOPIC: Electrical Upgrade at Corporate Yard
AGENDA TITLE
Agreement with Pacific International Electric Company Inc., dba Pacific Industrial Electric, for Electrical Upgrade at the Corporate Yard (Specification No. 25-075) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Pacific Industrial Electric to provide electrical improvements at the Corporate Yard in an amount not to exceed $796,707, for a term beginning September 16, 2025 and expiring September 15, 2026, with the option for a single one-year extension (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) is responsible for operating and maintaining the City’s Corporate Yard, which serves as the central hub for the agency’s operations and maintenance functions. The Corporate Yard houses multiple PWA divisions, including the General Maintenance Division, Water Resources Division, Fleet Services Division, and Parks Maintenance Division. Additionally, the Corporate Yard supports functions of other PWA divisions and City departments by providing shop and office facilities, as well as storage space for machinery and equipment.
The Corporate Yard includes fueling stations that provide unleaded gasoline, diesel, propane, and compressed natural gas (CNG) for use by City personnel and authorized contractors. The site also supports the City’s refuse management operations by serving as a collection point for materials handled by City-operated services, and as a staging location for contracted street sweeping equipment.
The existing electrical infrastructure at the Corporate Yard has exceeded its recommended capacity. To accommodate any future site improvements that require additional electrical supply, the installation of a new transformer is necessary. This upgrade is essential to support the expansion of the City’s zero-emissions vehicle fleet through the addition of on-site electric vehicle (EV) charging stations. Furthermore, staff has identified the need to install new air-conditioning units in currently non-climate-
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controlled areas. The new transformer will ensure a reliable power supply to meet these growing energy demands and support the City’s long-term sustainability goals.
On June 5, 2025, Invitation for Bids (IFB) No. 25-075 was released on the City’s online bid management and publication system, PlanetBids, for qualified contractors to provide electrical improvements for the City’s Corporate Yard. A summary of vendor participation and results is as follows:
591 Vendors notified
38 Santa Ana vendors notified
56 Vendors downloaded the IFP Packet
5 Bids received
0 Bids received from Santa Ana Vendors
Bids were opened on July 1, 2025 and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline, and all were determined to be responsive to the specifications and meet the City’s requirements. The bid submitted by Pacific Industrial Electric is determined to be the lowest responsible bid, is responsive to the specifications, and meets the City’s requirements. Staff recommends awarding an agreement to Pacific Industrial Electric (Exhibit 2) for a total estimated delivery cost of $796,707, which includes $49,451 for unforeseen conditions.
This is the first project that Pacific Industrial Electric is undertaking with the City. The company has prior experience performing electrical work for entities such as the Montebello Unified School District and the County of Santa Clara. The scope of work for this project includes services such as the installation of power poles, the connection of a 12,000-volt power distribution center, and the transfer of existing power to new systems. A reference check was conducted as part of the evaluation process and the results were outstanding, confirming the company’s strong reputation and reliability.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
The funds were budgeted and available in the following account for Fiscal Year 2024- 2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover on October 7, 2025. City Staff will issue two Notices to Proceed (NTP). The First NTP will authorize the vendor to procure materials due to long lead times. Once the materials are secured, staff will coordinate with Southern California Edison (SCE) and the vendor to issue a second NTP, scheduling and completing the work. Once the work is scheduled, staff expects it to be completed within 40 working days.
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Fiscal
Year
Accounting Unit -
Account #
Fund
Description
Accounting Unit,
Account Description Total
2025-26 01117017-66400
(25-6032)
PWA
General
Fund
PWA-Service
Enhancement $796,707
Total: $796,707
EXHIBIT(S)
1. Exhibit 1 – Abstract of Bids
2. Exhibit 2 – Agreement with Pacific International Electric Company Inc.
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager