•
SECOND AMENDMENT TO AGREEMENT TO PROVIDE GRANT WRITING
SERVICES FOR THE CITY OF SANTA ANA
the Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2021-250, dated December 21, 2021, by which Consultant agreed to provide grant writing services for the Santa Ana Boulevard grade separation ("Agreement"). The term of the Agreement included an option for the parties to extend the term for up to two (2) one (1) year periods.
B. On April 16, 2024, the parties entered into a First Amendment to the Agreement (A-2024-044) to prepare an additional three (3) grant applications and increase the total not-to-exceed amount due under the Agreement to reflect the additional three (3) grant applications to be written by Consultant.
C. On December 11, 2024, the parties opted to exercise the first of the one-year extensions (A- 2021-250-01). The Agreement is current and in-effect and expires on December 20, 2025.
D. The parties now wish to amend the Scope of Services set forth in the Agreement to include Consultant's preparation of an additional four (4) grant applications and increase the total not- to-exceed amount due under the Agreement to reflect the additional four (4) grant applications to be written by Consultant. The parties also further wish to exercise the final option to extend the term of the Agreement. No other changes are contemplated by this Second Amendment.
The Parties therefore agree:
1. Section 1, Scope of Services, is hereby amended to include the following language:
Furthermore, Consultant will provide grant writing services for an additional four (4) grant applications, including: 1) 2025 Railroad Crossing Elimination (RCE) Program; 2) 2025 Consolidated Rail Infrastructure and Safety Improvement (CRISI) Program; 3) 2026 Better Utilizing Investments to Leverage Development (BUILD) Program; and 4) 2026 Trade Corridor Enhancement Program (TCEP), as further described in Exhibit A-2, which is attached hereto and incorporated herein by reference.
2. Section 2.a., Compensation, is amended to increase the not-to-exceed amount by an additional $75,000.00, for a total not-to-exceed amount under the Agreement of $405,000.
3. Section 3, Term, is extended for an additional one-year period through December 20, 2026.
The parties agree and understand that this extension of the term reflects the final available option to extend under the terms of the Agreement.
4. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
JENNIFER L. HALL ALVARO NUÑEZ
City Clerk City Manager
APPROVED AS TO FORM MARK THOMAS
Sonia R. Carvalho
City Attorney
Pack Samite
By: Nellesen
KYLE NELLESEN By: Pat Somerville
Assistant City Attorney Title: Associate Principal
RECOMMENDED FOR APPROVAL
f-RODOLFO ROSAS, PE
Acting Executive Director
Public Works Agency
EXHIBIT A-2
MARK THOMAS
August 9, 2025
City of Santa Ana Project No. 21-00208
Public Works Agency
20 Civic Center Plaza, Ross Annex, M-20
Santa Ana, CA 92702
Attn: Gilbert Castillo, Senior Engineer
RE: Amendment #2 - Santa Ana Grade Separation Grant Writing Services Dear Mr. Castillo:
Mark Thomas has enjoyed working with the City of Santa Ana (City) on the Santa Ana Grade Separation Grant Writing Services. Per the City's request, we have prepared this amendment to provide ongoing funding support. This includes preparing four grant applications. For this scope of work, are anticipating the grant applications to include:
• 2025 Railroad Crossing Elimination (RCE) Program
• 2025 Consolidated Rail Infrastructure and Safety Improvement (CRISI) Program • 2026 Better Utilizing Investments to Leverage Development (BUILD) Program • 2026 Trade Corridor Enhancement Program (CEP)
SCOPE OF WORK
Task 1 - 2025-2026 Additional Grant Applications
Task 1.1 - 2025 RCE Grant Application
Mark Thomas will prepare the draft and final RCE grant application for the project. We will prepare the application in accordance with the USDOT issued Notice of Funding Opportunity (NOFO). This is anticipated to include grant narrative responses, scope of work, schedule and budget documents, and forms. We will prepare revised graphics and maps as necessary. Mark Thomas will prepare a letter of support template. We will work with the City to obtain letters of support. We will prepare Caltrans intake forms and letter templates to obtain state support. Mark Thomas will also prepare the application files for submission and upload documents to grants.gov.
(949) 477-9000
3200 EL CAMINO REAL, SUITE 290
IRVINE, CA 92602 MARKTHOMAS.COM
• PAGE 2 OF 3
Deliverables
• Draft and Final Grant Application Narrative
• Draft and Final Statement of Work Documents
• Draft and Final Letter of Support Template
• Draft and Final Caltrans Intake Forms
Task 1.2 - 2025 CRISI Grant Application
Mark Thomas will prepare the draft and final RCE grant application for the project. We will prepare the application in accordance with the USDOT issued NOFO. This is anticipated to include grant narrative responses, scope of work, schedule and budget documents, benefit cost analysis (BCA) and memorandum, and forms. We will prepare revised graphics and maps as necessary. Mark Thomas will prepare a letter of support template. We will work with the City to obtain letters of support. We will prepare Caltrans intake forms and letter templates to obtain state support. Mark Thomas will also prepare the application files for submission and upload documents to grants.gov.
Deliverables
• Draft and Final Grant Application Narrative
• Draft and Final Statement of Work Documents
• Draft and Final BCA Calculations and Memorandum
• Draft and Final Letter of Support Template
• Draft and Final Caltrans Intake Forms
Task 1.3 - 2026 BUILD Grant Application
Mark Thomas will prepare the draft and final BUILD grant application for the project. We will prepare the application in accordance with the USDOT NOFO. This is anticipated to include grant narrative responses, BCA and memorandum, and forms. We will prepare revised graphics and maps as necessary. Mark Thomas will prepare a letter of support template. We will work with the City to obtain letters of support. We will prepare Caltrans intake forms and letter templates to obtain state support. Mark Thomas will also prepare the application files for submission and upload documents to grants.gov.
Deliverables
• Draft and Final Grant Application Narrative
• Draft and Final BCA Calculations and Memorandum
Draft and Final Letter of Support Template
• Draft and Final Caltrans Intake Forms
(249) 477-9000
2121 ALTON PARKWAY, SUITE 210
IRVINE, CA 92606 MARKTHOMAS.COM
• PAGE 3 OF 3
Task 1.4 - 2026 TCEP Grant Application
Mark Thomas will work with Caltrans to pursue a joint TCEP nomination. This includes developing intake forms and responding to Caltrans' requests. We will coordinate and lead office hours meetings with the California Transportation Commission (CTC) to discuss the project. We will prepare the application in accordance with the CTC grant guidelines. This is anticipated to include grant narrative responses, BCA and memorandum, performance measures, and Project Programming Request form. We will prepare revised graphics and maps as necessary. Mark Thomas will prepare a letter of support template. We will work with the City to obtain letters of support. Mark Thomas will also prepare the application files for submission and submit the application to the CTC on the City's behalf.
Deliverables
• Draft and Final Caltrans Intake Forms
• Draft and Final Grant Application Narrative
• Draft and Final BCA Calculations and Memorandum
• Draft and Final Performance Measures
Draft and Final Project Programming Request
• Draft and Final Letter of Support Template
COST PROPOSAL
The cost to prepare the scope of work is $74,995. A detailed cost estimate by task and staff classification is provided on the following page.
Thank you for the opportunity to continue to work with the City on securing funding for the project. If you have any questions regarding our amendment, please feel free to contact me at 916) 539-4680 or [email protected].
Sincerely,
MARK THOMAS AND COMPANY, INC.
bissegges
Ryan Bissegger
New Business Director + Associate
(949) 477-9090
2121 ALTON PARKWAY, SUITE 210
IRVINE, CA 92606 MARKTHOMAS.COM
COST PROPOSAL FOR PROJECT SCOPE - Santa Ana: SAGS Grant Applications AM #2 Mark Thomas
MARK
THOMAS Funding Manager Sr. Funding Specialist Project Accountant , Sr. Graphic Manager Graphic Designer Total Total MT TOTAL COST Hours Cost
Planner I| Coordinator
*Please note that rates shown are for estimating purpose E Planner i i Sr. Project only. See Rate Schedule for actual rates/ranges.
$365 $245 $205
1.0 2025-2026 ADDITIONAL GRANT APPLICATIONS
1.1 2025 RCE Application $13,055 $13,055
1.2 2025 CRISI Application 48 25 16 N 105 $19,795 $19,795
1.3 2026 BUILD Application 32 106 $19,745 $19,745
1.4 2026 TCEP Application 40 16 N 122 $22,400 $22,400
OTHER DIRECT COSTS So
Subtotal Phase 1 188 26 397 $74,995 $74,995
TOTAL HOURS 188 97 26 397
OTHER DIRECT COSTS SOT SO
TOTAL COST $31,020 $12,125 $9,490 T$17,670 $960 $1,110 $980 $1,640 $74,995 $74,995 MT Fee (Rates)
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges. 8/9/2025