Police Department
www.santa-ana.org/pd
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 7, 2025
TOPIC: Incarcerated Persons Supplies
AGENDA TITLE
Purchase Order Contracts to Acme Supply Co., Ltd., Bob Barker Company, Inc., and Victory Supply, LLC for Incarcerated Persons Supplies (Specification No. 25-084) (General Fund)
RECOMMENDED ACTION
Award Aggregate Purchase Order Contracts to vendors listed below for incarcerated persons supplies on an as-needed basis in an estimated annual aggregate amount not to exceed $73,000 for an initial one-year term expiring on October 6, 2026, with provisions for four (4) one (1)-year renewal options and a total amount not to exceed $365,000 over a five-year period.
Vendor Location
Acme Supply Co., Ltd Glen Cove, NY
Bob Barker Company, Inc. Fuquay Varina, NC
Victory Supply, LLC Mount Pleasant, TN
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Santa Ana Jail requires consistent access to specialized supplies that go beyond what is typically purchased from other City vendors. Title 15 of the California Code of Regulations and federal housing standards requires the City to provide uninterrupted access to basic hygiene items, bedding, and clothing for all incarcerated persons.
Many of the products required in a correctional environment, such as tamper-resistant hygiene supplies, clear packaging for security purposes, or clothing and bedding designed specifically for detention facilities, are not available through ordinary commercial outlets. Attempting to source these items individually would mean staff would have to shop, order, and wait extended periods of time for delivery, creating unacceptable delays and potentially jeopardizing compliance with Title 15 standards
Incarcerated Persons Supplies
October 7, 2025
5 3
6 5
and federal contractual obligations. Without reliable access to these supplies, the City would face compliance risks, increased costs, and potential impacts on safety for both incarcerated persons and staff.
Invitation for Bids (IFB) No. 25-084 was issued on May 29, 2025, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
172 Vendors notified
4 Santa Ana vendors notified
20 Vendors downloaded the bid packet
5 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on June 12, 2025, and evaluated (Exhibit 1). Five (5) bids were submitted by the IFB deadline and four (4) were determined to be responsive to the specifications and met the City’s requirements.
The bids submitted by Acme Supply Co., Ltd, Bob Barker Company, Inc., and Victory Supply, LLC. were determined to be the lowest, responsible, and responsive to the City’s specifications. To ensure that the Santa Ana Jail has access to large inventory quantities and specialty correctional supplies, staff recommends awarding aggregate purchase order contracts to Acme Supply Co., Ltd, Bob Barker Company, Inc., and Victory Supply, LLC. Doing so ensures Title 15 compliance, operational continuity, and access to correctional-grade products designed to meet state and federal legal requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget, and future fiscal year funding for a total aggregate amount not to exceed $365,000, if all renewal options are exercised, will be included in the proposed budgets for City Council consideration as follows:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit,
Account No.
Description
Amount
FY 25-26 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 54,750
FY 26-27 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 73,000
FY 27-28 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 73,000
Incarcerated Persons Supplies
October 7, 2025
5 3
6 5
FY 28-29 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 73,000
FY 29-30 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 73,000
FY 30-31 01114475-63001 General Fund Jail Operations, Misc.
Operating Expenses $ 18,250
Total $365,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager