Public Works Agency
www.santa-ana.org/pw
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 7, 2025
TOPIC: Public Works Water Division Waterworks Fitting and Supplies
AGENDA TITLE
Aggregate Purchase Order Contracts with Ferguson Enterprises, LLC dba Ferguson Waterworks, Orange County WinWater, and S&J Supply Company, Inc. for Waterworks Fittings and Supplies (Specification No. 25-010) (Non-General Fund)
RECOMMENDED ACTION
Award Aggregate Purchase Order Contracts to Ferguson Enterprises, LLC dba Ferguson Waterworks, Orange County WinWater, and S&J Supply Company, Inc. for waterworks fittings and supplies on an as-needed basis for a shared annual aggregate amount not- to-exceed $800,000, for the term beginning October 7, 2025 and expiring October 6, 2026, with provisions for four, one-year renewal options.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) Water Resources Division oversees the operations and maintenance of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs, four pressure regulating stations, and roughly 45,500 metered service connections. The sanitary sewer system includes more than 400 miles of sanitary sewer main, 8,500 manholes, approximately 48,500 sewer laterals, and two sewer list stations.
To support the operations and maintenance of these systems, City staff requires a wide range of waterworks materials, supplies, and fittings. Given the challenges of aging infrastructure, staff proactively procures and maintains an inventory of essential supplies at the City’s Corporate Yard to support both routine maintenance and emergency repair efforts. This readiness helps minimize service disruptions and ensures timely response to infrastructure issues. The proposed contracts allow staff to source waterworks fitting and supplies from multiple local vendors ensuring access to products needed at competitive prices.
Public Works Water Division Waterworks Fittings and Supplies October 7, 2025
5 3
5 5
An Invitation for Bids (IFB) No. 25-010 was issued on July 25, 2025, on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows:
276 Vendors notified
20 Santa Ana vendors notified
22 Vendors downloaded the bid packet
8 Bids received
2 Bids received from Santa Ana vendors
Bids were opened on August 26, 2025, and evaluated (Exhibit 1). Eight bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met City’s requirements. Although Yardley-Orgill Co., Inc. dba YO Fire appeared to be the second lowest bid, they in fact were unable to provide a significant number of items listed on the IFB. Therefore, staff recommends awarding aggregate purchase contracts to bids submitted by Ferguson Enterprises, Orange County WinWater, and S&J Supply Company, Inc. to provide waterworks fittings and supplies.
These vendors provided the most comprehensive responses and demonstrated ample product availability at competitive pricing. Aggregate purchase contracts will ensure flexibility, competitive pricing, and availability of high-quality products for field operations.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for Fiscal Year 2025-26.
Subsequent funding for the extension options, if exercised, will be included in future proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Current Budget
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$75,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$75,000
2025-26
(Oct-Jun)
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$393,750
Public Works Water Division Waterworks Fittings and Supplies October 7, 2025
5 3
5 5
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$18,750
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$37,500
Future Budget
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$525,000
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$25,000
2026-27
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$50,000
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$525,000
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$25,000
2027-28
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$50,000
2028-29
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
Public Works Water Division Waterworks Fittings and Supplies October 7, 2025
5 3
5 5
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$525,000
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$25,000
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$50,000
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$525,000
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$25,000
2029-30
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$50,000
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$25,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$25,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$131,2502030-31
(Jul-Sep)
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$6,250
Public Works Water Division Waterworks Fittings and Supplies October 7, 2025
5 3
5 5
06017646-
63001
Water Water Meter Services,
Miscellaneous Operating
Expenses
$12,500
TOTAL $ 4,000,000
EXHIBIT(S)
1. Abstract of Bids (25-010)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager