Public Works Agency
www.santa-ana.org/pw
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 7, 2025
TOPIC: Public Works Building and Facilities Plumbing Contractors
AGENDA TITLE
Aggregate Agreements for Plumbing Contractor Services (Specification No. 25-070A) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Elegant Construction, Inc., Pacific Plumbing Company of Santa Ana, Pro-Craft Construction, Inc., and Verne’s Plumbing, Inc. for plumbing contractor services for a shared aggregate amount not-to- exceed total amount of $2,012,500, for the term beginning October 7, 2025 and expiring October 6, 2028, with provisions for one, two-year extension (Core Agreement No. A- 2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) Parks, Fleet, Facilities, and Refuse Services Division oversees City-owned facilities and parks that require general plumbing repair services, including but not limited to, service installation and repair of all plumbing systems, sanitary facilities, domestic water, domestic hot water generation equipment, recirculation pumps, gas piping, commercial kitchen connections, grease interceptors, drain cleaning, and other plumbing work as needed.
Public Works staff perform a variety of plumbing work in-house, such as repairing leaks, replacing faucets, unclogging sinks and toilets, etc. However, many of the existing plumbing systems are complex, requiring specialized expertise and equipment that typically cannot be performed or provided by in-house staff, such as gas line repairs, backflow testing, and storm drain pump replacements. Establishing aggregate plumbing contractor service agreements supplements staff’s capabilities and ensures timely, efficient, and code-compliant repairs to urgent plumbing needs by licensed professionals.
The City currently budgets an average of $200,000 annually for plumbing repairs, modifications, and renovations. Due to increased material costs, the addition of new
Public Works Building and Facilities Plumbing Contractors October 7, 2025
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public facilities and park restrooms, and the aging conditions of existing facilities, staff projects expenditures may increase to approximately $402,500 annually.
Additionally, this contract will be utilized to replace old drinking fountains with new water bottle filling stations in public spaces to promote the City’s award-winning water, conservation (Plastic Waste Reduction), and substitution of bottled water for public drinking water which is an implementation action of the City’s general plan, mobility element.
Invitation for Bids (IFB) No. 25-070A was issued on June 10, 2025 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results are as follows:
115 Vendors notified
12 Santa Ana vendors notified
23 Vendors downloaded the bid packet
4 Responsive proposals received
1 Proposal received from Santa Ana
vendors
Bids were opened on July 1, 2025, and evaluated (Exhibit 1). Four proposals were submitted by the IFB deadline and were all deemed to be responsive to the specifications and met the City’s requirements.
Local Outreach Efforts
The Purchasing Division advertised this IFB on PlanetBids, which directly notified 12 Santa Ana vendors. Three Santa Ana vendors downloaded the IFB and one submitted a bid for consideration.
The bids submitted by Elegant Construction, Inc., Pacific Plumbing Company of Santa Ana, Pro-Craft Construction, Inc., and Verne’s Plumbing, Inc. were determined to all be responsible and responsive to the City’s specifications for this IFB. Each of these vendors has demonstrated proven expertise in providing plumbing repair services for the City, consistently meeting or exceeding performance expectations. Their reliability and capability have been key in supporting the City’s infrastructure and parks. Staff recommends the approval of the recommended action for all four vendors to be on the City’s list of qualified vendors of a shared aggregate not-to-exceed total amount of $2,012,500 for all four agreements (Exhibits 2-5) to ensure faster response times and flexibility in addressing specialized needs or emergencies.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
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FISCAL IMPACT
Funds are budgeted and available in the following accounts for Fiscal Year 2025-26.
Subsequent funding for the extension option, if exercised, will be included in future proposed budgets for City Council consideration.
Fiscal Year
Accounting
Unit – Account
# (Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
Current Budget
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$75,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$7,500
01117651-
62320 General Fund
Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Ground
$63,750
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$56,250
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$18,750
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$9,375
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$11,250
2025-26
(Oct-Jun)
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service,
Contract Services -
Professional
$60,000
Future Budget
2026-27 07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$100,000
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06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$10,000
01117651-
62320 General Fund
Park Maintenance,
Maintenance & Repair
Buildings & Ground
$85,000
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$75,000
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$25,000
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$12,500
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$15,000
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$80,000
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$100,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$10,000
01117651-
62320 General Fund
Park Maintenance,
Maintenance & Repair
Buildings & Ground
$85,000
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$75,000
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$25,000
2027-28
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$12,500
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6 0
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$15,000
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$80,000
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$25,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$2,500
01117651-
62320 General Fund
Park Maintenance,
Maintenance & Repair
Buildings & Ground
$21,250
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$18,750
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$6,250
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$3,125
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$3,750
2028-29
(Jul-Sept)
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$20,000
Optional One, 2-Year Extension:
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$75,000
2028-29
(Oct-Jun)
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$7,500
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01117651-
62320 General Fund
Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Ground
$63,750
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$56,250
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$18,750
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$9,375
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$11,250
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$60,000
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$100,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$10,000
01117651-
62320 General Fund
Park Maintenance,
Maintenance & Repair
Buildings & Ground
$85,000
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$75,000
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$25,000
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$12,500
2029-30
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance, $15,000
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EXHIBIT(S)
1. Abstract of Bids (25-070A)
2. Agreement with Elegant Construction, Inc.
3. Agreement with Pacific Plumbing Company of Santa Ana
4. Agreement with Pro-Craft Construction
5. Agreement with Verne’s Plumbing, Inc.
Maintenance & Repair
Buildings & Ground
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$80,000
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$25,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations,
Maintenance & Repair
Buildings & Ground
$2,500
01117651-
62320 General Fund
Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Ground
$21,250
01117607-
62300 General Fund
PWA Services,
Contract Services-
Professional
$18,750
01114403-
62300 General Fund
Building & Facility,
Contract Services-
Professional
$6,250
06017641-
62300 Water
Water System
Maintenance, Contract
Services-Professional
$3,125
07417655-
62320
(26-6001)
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
$3,750
2030-31
(Jul-Sept)
06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services –
Professional
$20,000
TOTAL $2,012,500
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Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager