Public Works Agency
www.santa-ana.org/pw
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 21, 2025
TOPIC: Construction Contract for the Cypress Center Restoration
AGENDA TITLE
Award a Construction Contract to Loengreen Inc. for the Cypress Center Restoration Project (No. 22-6023) (General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $394,340 in construction funds for the Cypress Center Restoration Project (No. 22-6023).
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,894,340, which includes $3,322,512 for the construction contract, $239,578 for contract administration, inspection, and testing, and a $332,250 for unanticipated or unforeseen work.
3. Award a construction contract to Loengreen, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,322,512, subject to change orders, for construction of the Cypress Center Restoration Project (No. 22-6023), for a term beginning October 21, 2025, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2025-096 will be filed for this Project No. 22-6023.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Cypress Center Restoration Project (No. 22-6023) consists of a rehabilitation and adaptive reuse of the historic Santa Ana Fire Station #4 located at 625 Cypress Avenue in Santa Ana, California (Exhibit 1). The original building is approximately 3,500 square feet, with a later addition of a 500 square foot carport at the rear side of the building, and sits on an 8,000 square foot lot of a residential block in the Pacific Park neighborhood.
Construction Contract for the Cypress Center Restoration October 21, 2025
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The project will transform the building and surrounding exterior spaces into a new community services space, while restoring and preserving the building’s historic integrity and its historic register standing. The Santa Ana Police Athletic & Activity League (PAAL) is proposed as the new tenant, with programming to include an open community area with a check-in desk, classrooms for recreation and art activities, restrooms, and dedicated staff spaces.
Site improvements will address grading, concrete and asphalt work, American with Disabilities Act (ADA) compliant access, utility connections, fencing and gates, lighting, drainage, irrigation, and landscaping. The exterior will be carefully restored using original historic drawings and photos to recreate doors, windows, and character-defining features, with repairs to the clay tile roof, stucco, and decorative tiling. Interior spaces will be designed to provide safe, accessible, and engaging areas that are modern yet complementary to the historic character. The restoration is especially necessary due to ongoing vandalism and trespassing, which have compromised the building’s condition.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 1,817 vendors via PlanetBids. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of four bids were received and deemed responsive. No bids were received from Santa Ana contractors.
This project was advertised in PlanetBids from July 31, 2025 to August 28, 2025. Bids were received electronically via PlanetBids on August 28, 2025. A copy of construction plans, contracts, specifications ,and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Construction Contract Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Loengreen Inc. Los Angeles, CA $3,322,512
2 CALTEC Corp. Irvine, CA $3,665,000
3 G2K Construction Inc. Agoura Hills, CA $3,688,888
4 Armstrong Cal Builders Inc. Stanton, CA $3,979,000
Loengreen, Inc. submitted the lowest responsive bid in the amount of $3,322,512 (Exhibit 2). Based on the bid analysis, reference checks, and evaluation against the bid criteria, staff finds Loengreen, Inc. to be a responsible and qualified bidder and recommends awarding them the construction contract. Loengreen, Inc. has previously performed work as a prime contractor for the City of Santa Ana within the past five years, including the Council Chamber ADA Compliance Project (No. 22-0504). The contractor has demonstrated the stability and experience to meet the City’s plans, Construction Contract for the Cypress Center Restoration October 21, 2025
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specifications, and expectations, delivering work that staff found to be both high in quality and efficiently completed. (Exhibit 3).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balances upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $3,894,340.
Project Item Total
Construction Contract Bid Amount $3,322,512
Construction Administration $127,775
Inspection $79,860
Testing $31,943
Unforeseen Conditions $332,250
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,894,340
Project Schedule and Contract Time
The project completion date is scheduled for November 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract duration allotted for this project is 250 working days, as specified in the bid documents. The 250 working days are necessary due to the building’s historic status, coordination of multiple trades, and long lead times for specialized materials, such as electrical switchgear, and procurement of historically appropriate components. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion date based on the submitted schedule is November 2026, which is within the allotted 250 working days. If the contractor fails to deliver on time they will be assessed a penalty of $1,200 per calendar day as specified in the bid documents.
Construction Contract for the Cypress Center Restoration October 21, 2025
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Project Milestones
Milestone Estimated Date Notes
Administrative Startup October 2025 Contract execution, bonds, insurance
Material Procurement Ongoing Procurement may take place concurrently with construction.
Contractor Mobilization November 2025 Start of construction activities Project Completion November 2026 Based on contractor’s
schedule
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
A total of eleven neighborhood meetings were held with residents to present the proposed project, provide updates, and receive community input. The outreach process provided an opportunity for community members to comment on design features and site improvements. Feedback received during those meetings was incorporated into the final project scope to ensure the restoration responds to both community needs and regulatory requirements.
Upon Council approval of the recommended actions, prior to start of construction, the Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance to existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2025-096 will be filed for Project 22-6023 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $3,894,340. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended by the end of the fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2026-27 (Exhibit 5).
Construction Contract for the Cypress Center Restoration October 21, 2025
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The proposed contract authorizes staff a maximum of 10% for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
The FY 2025-26 Capital Improvement Program amendment includes $394,340 from the project’s design phase, which is being reallocated to fully fund the cost of construction.
Fiscal
Year
Accounting Unit
– Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
Current Budget
2025-26 01117017-66200
(22-6023)
General
Fund
PWA – Service
Enhancement, Buildings
& Building Improvements
$394,340
2025-26 01117607-66200
(22-6023)
General
Fund
PWA – Services,
Buildings & Building
Improvements
$3,500,000
TOTAL $3,894,340
EXHIBIT(S)
1. Exhibit 1 – Location Map
2. Exhibit 2 – Bid Proposal
3. Exhibit 3 – Construction Contract
4. Exhibit 4 – Environmental Determination
5. Exhibit 5 – Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager