AGREEMENT WITH TRUE NORTH RESEARCH, INC.
FOR SCIENTIFIC POLLING SERVICES
THIS AGREEMENT ismade and entered into on this4™ day of November, 2025 by and between True North Research,Inc.,a Californiacorporation,(“Consultant”),and theCityof SantaAna, a chartercityand municipal corporationorganized and existingunder the Constitutionand laws of the Stateof California(“City”).
RECITALS
On August 6,2025, the City issueda Request forProposal No. 25-105 (“REP”), by which theCitysoughta Consultanthaving skilland knowledge inthefieldofprovidingscientific pollingservices.The RFP isreferencedhereinas ifincorporatedin full.
A.
Consultantsubmitted a responsiveproposalthatwas selectedby the City. Consultant representsthatitisable and willingto provide such servicesto the City as describedin the scope of work thatwas includedintheRFP.
B.
In undertaking the performance of this Agreement, Consultant representsthat it is knowledgeable in itsfieldand that any servicesperformed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expectedfrom a professionalconsultingfirminthefield.
D.
NOW THEREFORE, in considerationof themutual and respectivepromises,and subjecttothe terms and conditionshereinaftersetforth,the partiesagree as follows:
1. SCOPE OF SERVICES
Consultantshallperform during the term of thisAgreement, the tasksand obligations includingalllabor,materials,tools,equipment, and incidentalcustomary work requiredto fully and adequatelycomplete the servicesdescribedand setforthin Scope of Services- Exhibit A, attachedheretoand incorporatedby reference.
2. COMPENSATION
City agreestopay, and Consultantagreesto acceptas totalpayment foritsservicesfor City,the ratesand charges identifiedin Compensation - Exhibit B. The total amount to be expended duringtheterm of thisAgreement, includingany extensionsexercised between the partiesfor optional services,shallnot exceed $198,250. This amount includesservicesrendered to perform the Baseline Services pursuant to Phase One.
City shall compensate Consultant for optional Phase Two servicesrequested,in writing,atthe solediscretionof the City.
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b. Payment by City shallbe made within forty-five(45) days following receiptof proper invoiceevidencingwork performed,subjectto Cityaccountingprocedures. City and Consultant agree thatallpayments due and owing under thisAgreement shallbe made through Automated ClearingHouse (ACH) transfers.Consultantagreesto execute the
City’s standard ACH Vendor Payment Authorizationand provide required documentation. Upon verificationof the data provided,the City willbe authorizedto deposit payments direetlyinto Consultant’saccount(s)with fmaneial institutions.
Payment need not be made forwork which failsto meet the standardsof performance setforthinthe Recitalswhich may reasonablybe expectedby City.
3. TERM
This Agreement shall commence on the date firstwritten above and eontinue until November 30, 2026 with the optionforthe City to grantup to two (2) one (1) year extensions, exereisableby a writingby the City Manager and the City Attorney,unless terminatedearlierin aeeordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall,during the entireterm of this Agreement, be construed to be an independentcontractorand notan employee oftheCity.This Agreement isnot intendednor shall itbe construed to createan employer-employee relationship,a jointventure relationship,or to allow theCityto exercisediscretionor controlover the professionalmanner in which Consultant performstheserviceswhich arethesubjectmatterof thisAgreement; however, theservicestobe providedby Consultantshallbe providedina manner consistentwith allapplicablestandardsand regulationsgoverningsuch services.Consultantshallpay allsalariesand wages, employer'ssocial securitytaxes,unemployment insuranceand similartaxes relatingto employees and shallbe responsibleforallapplicablewithholdingtaxes.
5. OWNERSHIP OF MATERIALS
This Agreement ereatesa non-exclusiveand perpetuallicensefor City to copy, use, modify,reuse,or sublicenseany and allcopyrights,designs,and other intellectual property embodied in plans,specifications,studies,drawings, estimates,and other documents or works of authorshipfixed in any tangiblemedium of expression, includingbut not limitedto,physicaldrawings or data magneticallyor otherwise recorded on eomputer diskettes,which are prepared or eaused to be prepared by Consultantunder thisAgreement (“Documents & Data”). Consultantshallrequireall subcontractorsto agree in writingthatCity is granted a non-exclusive and perpetual licenseforany Documents & Data the subcontractorpreparesunder thisAgreement.
Consultantrepresentsand warrantsthatConsultanthas the legalrightto licenseany and all Documents & Data. Consultant makes no such representationand warranty in regardtoDocuments & Data which were providedtoConsultantby theCity.City shall not be limitedin any way in itsuse of the Documents and Data at any time, provided thatany such use notwithinthepurposesintendedby thisAgreement shallbe atCity’s sole risk.
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b. City agrees and understandsthatConsultantisnot obligated to produce, transmit,or otherwiseprovidetotheCity any raw dataor theindividualsurvey responsesprovided to Consultant for servicesrendered per this Agreement. All data, records, and
responseseollectedby the Consultantfrom respondentsparticipatingin any surveys conducted, pursuant to the terms of this Agreement, contain the respondents’ confidentialand personallyidentifiableinformationand shallremain the propertyof the Consultant.
6. INSURANCE
InsurancerequirementsareattachedheretoasExhibitC.
7. INDEMNIFICATION
Consultantagreesto defend,and shallindemnify and hold harmless the City,itsofficers, agents,employees,contractors,specialcounsel,and representativesfrom liability:(1)forpersonal injury,damages, justcompensation,restitution,judicialor equitablereliefarisingout of claims for personalinjury,includingdeath,and claims forpropertydamage, which may arisefrom the negligentoperationsof the Consultant,itssubcontractors,agents, employees, or other persons actingon itsbehalfwhich relatestotheservicesdescribedin section1 of thisAgreement; and (2) from any claimthatpersonalinjury,damages, justcompensation,restitution,judicialor equitable reliefisdue by reasonof theterms of or effectsarisingfrom thisAgreement and as a resultof the negligence,errors,or omissionsof theConsultant.This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicialor equitable relief suffered,or allegedtohave been suffered,by reasonof theeventsreferredtoin thisSectionor by reason of the terms of,or effects,arisingfrom thisAgreement and as a resultof the negligence, errors,or omissions of theConsultant.The Consultantfurtheragreesto indemnify,hold harmless, and pay allcostsforthe defenseof the City,includingfees and costsfor specialcounsel to be selectedby the City, regarding any action by a thirdparty challenging the validityof this Agreement, or assertingthatpersonalinjury,damages,justcompensation,restitution,judicialor equitablereliefdue topersonalorpropertyrightsarisesby reason of theterms of,or effectsarising from thisAgreement and asa resultofthenegligence,errors,or omissionsoftheConsultant.City may make allreasonabledecisionswith respectto itsrepresentationin any legalproceeding.
Notwithstandingthe foregoing,to the extentConsultant’sservicesare subjectto Civil Code Section2782.8,theabove indemnityshallbe limited,to theextentrequiredby CivilCode Section 2782.8, to claims thatariseout of,pertainto,or relateto the negligence,recklessness,or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultantshalldefend and indemnify the City,itsofficers,agents,representatives,and employees againstany and allliability,includingcosts,for infiingement of any United States’ letterspatent,trademark,or copyrightinfringement,includingcosts,containedinthe work product or documents providedby ConsultanttotheCitypursuantto thisAgreement.
9. RECORDS
Consultantshallkeep recordsand invoicesin connectionwith the work to be performed under thisAgreement. Consultantshallmaintaincomplete and accuraterecordswith respectto
the costs incurred under this Agreement and any services,expenditures,and disbursements charged to the City fora minimum periodof three(3)years,or forany longerperiodrequiredby law, from the date of finalpayment to Consultantunder thisAgreement. All such recordsand invoices shallbe clearlyidentifiable.Consultant shallallow a representativeof the City to examine, audit,and make transcriptsor copiesof such recordsand any otherdocuments created pursuantto thisAgreement during regularbusinesshours. Consultantshallallow inspectionof all work, data,documents, proceedings,and activitiesrelatedto thisAgreement fora periodof three (3)yearsfrom the dateof finalpayment to Consultantunder thisAgreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such informationisreasonablyunderstood to be confidentialand/orproprietary.Consultantagreesthat itshallnot use or disclosesuch informationexcept in the performance of thisAgreement, and furtheragreesto exercisethe same degree of eareituses to protectitsown informationof like importance,but in no event lessthan reasonablecare.“Confidential Information” shall include all nonpublicinformation.Confidentialinformationincludesnot only writteninformation,but also information transferred orally, visually, electronically,or by other means. Confidential informationdisclosedto eitherpartyby any subsidiaryand/oragentof the otherpartyiscovered by thisAgreement. The foregoingobligationsof non-use and nondisclosureshallnot apply to any informationthat(a)has been disclosedinpubliclyavailablesources;(b)is,through no faultof the Consultantdisclosedin a publiclyavailablesource;(c)isin rightfulpossessionof the Consultant without an obligationof confidentiality;(d)isrequiredto be disclosedby operationof law; or (e) isindependentlydevelopedby theConsultantwithoutreferenceto informationdisclosedby the City.
11. CONFLICT OF INTEREST CLAUSE
a. Consultant covenants thatitpresentlyhas no interestsand shallnot have interests, director indirect,which would conflictin any manner with performance of services specifiedunder thisAgreement.
b. No immediate family members of eitherthe Mayor, City Council Member, or any appointed City Official,including appointed board and commission members, as definedunder the City’sMunicipal Code, whose positionwith the City shallaward or influencethe award of thisAgreement, or any competing contract or amendment thereof,shallbe employed in any capacityby the Consultant or have any other direct or indirectfinancialbenefitor interestinthisAgreement.
c. The sectionalso prohibitsthe awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-timeemployee forone-year from date of employee separationexceptforany CalPERS retireeas authorizedby City Council resolution
d. The Consultantmust comply with all conflictof interestlaws, ordinances, and regulationsnow in effector hereafterto be enacted during the term of thisAgreement.
The Consultant warrants that it is not now aware of any factswhich conflictwith the prohibitionsdefinedabove. IftheConsultanthereafterbecomes aware of any factsthat might reasonablybe expected to createa conflictof interest,itmust immediatelymake fullwrittendisclosureof such factsto the City.Full written disclosuremust include, but isnotlimitedto,identificationof allpersonsimplicatedand a completedescription of allrelevantcircumstances.Failureto comply with the provisionsof thisparagraph willbe a materialbreachof thisAgreement.
e. Consultant covenants that none of itsdirectors,officers,employees, or agents shall participateinselectingor administratingany subcontractsupported(inwhole orinpart) by City funds stemming from the Agreement where the awarding of the subcontract has any director indirectfinancialbenefitor interestto any individual,as definedin subsections (b) and (c) above.
12. NON-DISCRIMINATION
Consultant shallnot discriminatebeeause of race,color,creed,religion,sex,maritalstatus, sexual orientation,gender identity,gender expression, gender, medical conditions, genetic information,or militaryand veteranstatus,age,nationalorigin,ancestry,or disability,as defined and prohibitedby applicablelaw, in the recruitment,selection,teaching, training,utilization, promotion,terminationor otheremplo5mientrelatedaetivitiesor any servicesprovidedunder this Agreement. Consultantaffirmsthatitisan equal opportunityemployer and shallcomply with all applicablefederal,stateand locallaws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement representsthe complete and exclusivestatement between the City and Consultant,and supersedesany and allotheragreements,oralor written,between theparties.In the event of a conflictbetween theterms of thisAgreement and any attachmentshereto,theterms of thisAgreement shallprevail.This Agreement may not be modified exceptby writteninstrument signedby theCity and by an authorizedrepresentativeof Consultant.The partiesagreethatany terms or conditionsof any purchase order or other instrument that are inconsistent with, or in additionto,theterms and eonditionshereof,shallnotbind or obligateConsultantor theCity.Each party to this Agreement acknowledges that no representations,inducements, promises or agreements,orallyor otherwise,have been made by any party,or anyone actingon behalfof any party,which isnot embodied herein.
14. ASSIGNMENT
Inasmueh as thisAgreement isintendedto securethe specializedservieesof Consultant, Consultantmay not assign,transfer,delegate,or subcontractany interestherein without the prior writtenconsent of the City and any such assignment,transfer,delegationor subcontractwithout the City'spriorwrittenconsentshallbe considerednulland void. Nothing in thisAgreement shall be construed to limitthe City’sabilityto have any of the serviceswhich are the subjectto this Agreement performed by Citypersonnelorby otherConsultantsretainedby City.
15. TERMINATION
This Agreement may be terminatedby the City upon thirty(30) days writtennotieeof termination. In sueh event,Consultant shallbe entitledtoreceiveand theCityshallpay Consultant compensation for all servicesperformed by Consultant prior to receipt of such notice of termination,subjecttothefollowingconditions:
As a conditionof such payment, theExecutiveDirectormay requireConsultantto deliverto the City allwork product(s)completed as of such date,and in such case such work productshallbe thepropertyof theCityunlessprohibitedby law, and Consultantconsentsto the City'suse thereofforsuch purposes as the City deems appropriate.
Payment need not be made for work which failsto meet the standard of performance specifiedin theRecitalsof thisAgreement.
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b.
16. WAIVER
No waiver of breach,failureof any condition,or any rightor remedy containedin or grantedby the provisionsof thisAgreement shallbe effectiveunlessitisinwritingand signedby thepartywaiving thebreach,failure,rightorremedy.No waiver of any breach,failureor right,or remedy shallbe deemed a waiver of any otherbreach,failure,rightor remedy, whether or not similar,nor shallany waiver constitutea continuingwaiver unlessthe writingso specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and deliveredin the Stateof Californiaand thevalidity, interpretation,performance,and enforcement of any of the clausesof thisAgreement shallbe determined and governed by the laws of the Stateof California.Both partiesfurtheragreethat Orange County, California,shallbe the venue forany actionor proceeding thatmay be brought or ariseout of,in connectionwith orby reasonof thisAgreement.
18. PROFESSIONAL LICENSES
Consultantshall,throughout the term of thisAgreement, maintain allnecessarylicenses, permits,approvals,waivers,and exemptions necessaryfortheprovisionof theserviceshereunder and requiredby the laws and regulationsof the United States,the Stateof California,the City of Santa Ana and allothergovernmental agencies.ConsultantshallnotifytheCityimmediatelyand in writing of itsinabilityto obtain or maintain such permits, licenses,approvals,waivers, and exemptions. Said inabilityshallbe cause forterminationof thisAgreement.
19. NOTICE
Any notice,tender,demand, delivery,or othercommunication pursuant to thisAgreement shallbe in writingand shallbe deemed to be properlygiven ifdeliveredin person or mailed by firstclassor certifiedmail,postage prepaid,or sentby fax or othertelegraphiccommunication in themanner providedinthisSection,to thefollowingpersons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
With courtesycopiesto:
City Manager’s Office
City of SantaAna
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California92702
To Consultant:
True North Research, Inc.
Attn:Timothy McLamey, Ph.D, President
1592 N. Coast Highway 101
Encinitas,CA 92024
A partymay change itsaddresshy givingnoticeinwritingto theotherparty.Thereafter, any communication shallbe addressed and transmittedto the new address. If sent by mail, communication shall be effective or deemed to have been given three(3)days afterithas been deposited in the United Statesmail, duly registeredor certified,with postage prepaid, and addressedas setforthabove. Ifsentby fax,communication shall be effective or deemed to have been giventwenty-four(24)hours afterthetime setforthon the transmissionreportissuedby the transmittingfacsimilemachine, addressedas setforthabove. For purposes of calculatingthese time frames,weekends, federal,state.County or Cityholidaysshallbe excluded.
20. MISCELLANEOUS PROVISIONS
Each undersignedrepresentsand warrantsthatitssignatureherein below has the power, authorityand rightto bind theirrespectivepartiesto each of the terms of thisAgreement,and shallindemnifyCity fully,includingreasonable costs and attorney’sfees,forany injuriesor damages to City in the event thatsuch authority or power isnot,infact,heldby thesignatoryor is withdrawn, b. All Exhibits referenced herein and attached hereto shallbe incorporatedas iffully setforthin the body of thisAgreement.
a.
[signaturepage to follow]
IN WITNESS WHEREOF, thepartiesheretohave executedthisAgreement thedateand yearfirst above written.
ATTEST: CITY OF SANTA ANA
Jennifer L. Hall
City Clerk
Alvaro Nunez
City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
TRUE NORTH RESEARCH, INC.
By:
Timothy McLamey, Ph.D,
President
EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
EXHIBIT I
SCOPE OF SERVICES
Consultant shall perform services as set forth below.
The Citydesiresto conduct a baselinesurvey to betterunderstand the public’sperception of services and budget priorities,assess the likelihoodof success of one or more revenue ballotmeasures, and understand voter response to a potentialrevenue ballotmeasure.
The successfulConsultant,at a minimum, must provide allinstruments,equipment, tools,personnel, and supervision required to complete the statisticallyvalidsurvey/pollingservices outlined below.
PUBLIC OPINION SURVEY
The selectedConsultant willhave the necessary experience to assistthe Cityinconducting a survey to assess the feasibilityand probabilityof a successful revenue ballotmeasure in an upcoming election.
Work includes, but is not limitedto:
Review the City’sculture,localvoter and resident demographics, resultson past revenue/ballot measures and other data sources.
Research localtax proposals that may compete with Santa Ana’s potentialrevenue measure.
Provide an analysisand recommendations regarding the best electioncycle fora potential revenue ballotmeasure, considering voter engagement, timing,and community priorities.
Design a survey questionnairein English,Spanish, and Vietnamese, and establishstatistically validsampling and survey methods to assess community support for revenue measures and theirperception of the City’sservices and budget priorities.
Conduct statisticallyvalidsurveys/pollsto gauge support forrevenue measures, ensuring availabilityin English,Spanish, and Vietnamese.
Recommend appropriatesample sizes to achieve 95% and 97% confidence levels.
Surveying/pollingresultsmust includethe following;
Highlightcommunity support forspecificprojectsand services,and preferred revenue measures.
Provide statisticaldata and recommendations on potentialrevenue measure(s).
Measure the effectiveness of subsequent publiceducation and outreach efforts.
Gauge how support would change based on the rateand levelof revenue generated.
Draftand present a comprehensive finalreportdetailingpollingresults,findings,limitationsand challenges,and recommendations. The Consultantwilldevelop and make presentationsof the resultsto staff,council members, or other key stakeholders. a.
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COMMUNICATIONS AND REPORTING
The Consultant willmeet with Citystafffora kick-offmeeting to discuss the project.Regular meetings willbe held with staffas pollingquestions are developed and reports are prepared to discuss issues, concerns, and recommendations. The Consultant must provide regular updates on analysis, recommendations, and projectmilestones.
Before issuingthe finalreport,the Consultant willmeet with City staffto review the draftreport and recommendations forpresentationto the CityCouncil.The Consultant willpresent data and recommendations at a regularCityCouncil meeting determined by City staff.
CITY OF SANTA ANA
BALLOT MEASURE DEVELOPMENT AND STAKEHOLDER ENGAGEMENT
Ifthe Citymoves forward with the placement of a revenue measure on the November 2026 ballot,the scope of work includes assistance indeveloping the ballotmeasure, ordinance language, and public outreach. This includesreview of City-developed informationand education materials and identification of the most effective methods of information distribution for Santa Ana voters.
The Consultant willassistwith developing strategiesand plans to inform and engage key internal stakeholdergroups and influentialexternalgroups includingelectedleaders,business leaders.City leaders,community leaders,taxpayer groups, and others.
EXHIBIT B
COMPENSATION
Fee Proposalineludinghourly ratesifapplicable
Cost Proposal
For the City’sconvenience, we have separated our proposed costs by phase.
True North’s fixed-fee,not to exceed cost for conducting the baseline research (Phase 1) will be $32,500 assuming the survey is designed to test a single financial mechanism and employs a sample size of 600 completed interviews.Ifthe City seeks to test two financial mechanisms, itwill likelyrequire a split-sample approach and larger sample size (800), in which case the cost for Phase 1 will be $38,250.
Ifthe Phase 1 survey results are promising and the City chooses to move forward with a revenue measure, the consulting costs for Phase 2 willhave two components—a monthly fee of $1 0,000 for TeamCivX’s and Presidio’sconsulting on measure preparation, strategy, coali tion building,and communications, and $31,500 for a tracking survey in summer 2026 to pro vide Council with up-to-date information prior to placing a measure on the ballot.Assuming an eight month engagement for Phase 2 Qanuary - August), the totalconsulting fees for Phase 2 will be $111,500.
We willalso recommend a separate budget for advertising,printing and production of informa tional materials. The cost to print and mail an informational brochure will depend on the struc ture and targeted audience. To prepare and mail a single multilingual piece to all 64,115 registered voter households in the City of Santa Ana will cost $48,500. Iftargeting a piece in a single language to appropriate households, the costs will be $31,000 for English-only house holds, $16,500 for Spanish language households, and $9,250 for Vietnamese language house holds. For budgeting purposes, most public agencies send two to three mailings per voter household during the ballotmeasure planning process.
City of Santa Ana True North Research, Inc. © 2025
EXHIBIT C
InsuranceRequirements
Priorto undertakingperformance of work under thisAgreement, Consultant shallmaintain and shallrequireany subcontractorstoobtainand maintaininsurance as described below for the entire Term of thisAgreement againstclaims forinjuriesto persons or damage to propertywhich may arisefrom or in connectionwith services,productsand materialssuppliedto City.Totalcostof such insuranceshallbe home by Consultant.
MINIMUM SCOPE AND LIMIT OF INSURANCE
1. Commercial General Liability (CGL); Insurance Services Office Form CG 00 01coveringCGL on an “occurrence”basis,includingproductsand completed operations, propertydamage, bodilyinjuryand personal& advertisinginjurywith limitsno lessthan $1,000,000 per occurrenceand $2,000,000 aggregate.Required policy limitscan be met with primaryand umbrella/excessinsurancepolicies.
Automobile Liability(AL); Insurance ServicesOffice Form CA 00 01 covering Code 1 (any auto),with limitsno lessthan $1,000,000 combined single limits.In the event Consultant does not maintain commercial automobile liabilityinsurance.City willaccept evidenceof personalautomobileinsurance.
Workers’ Compensation (WC): as requiredby the Stateof California,with Statutory Limits, and Employer’s LiabilityInsurance with limitof no lessthan $1,000,000 per accident,policyor employee, forbodilyinjuryor disease.Coverage is not requiredif Consultanthas no employees and signsrequestto waive such insurance.
If Consultant maintains broader coverage and/or higher limits than the minimum requirementsforeach lineof coverage shown above.City requiresand shallbe entitledto the broader coverage and/or the higher limitsmaintained by Consultant.Any available insurance proceeds in excess of the specifiedminimum limitsof insurance and coverage shallbe availableto City.
Other Insurance Provisions
The above requiredinsurancepoliciesare to containor be endorsed to containthe following provisions:
2. 3.
City,itsCity Council, itsofficers,officials,employees, agents,and volunteersare to be covered as additionalinsureds,under Consultant’s CGL and AL policies,with respectto any liabilityarisingout of work or operationsperformed by or on behalf of the Consultant includingmaterials,parts,equipment,and personnelfurnished in connection with such work or operations.
Consultant’sInsuraneeeompany(ies) agreestowaive allirghtsof subrogationagainstCity, itsCity Council, itsofficers,officials,employees, agents,and volunteersfor lossespaid under the terms of Consultant’sCGL, AL, and WC policieswhich arise from work performed by Consultantunder thisAgreement.
For any claims relatedto thiscontract.Consultant’sinsurancecoverage shallbe primary and any insurancemaintained by City,itsCity Council,itsofficers,officials,employees, agents,or volunteersshallnot eontributewith it.
1. 2.
3. A severabilityof interestprovisionmust applyforalltheadditionalinsureds,ensuringthat Consultant’sinsuranceshallapply separatelytoeach insuredagainstwhom a claim ismade or suitisbrought,exceptwith respecttotheinsurer’slimitsof liability.
Insurance policiesrequiredherein shallprovide that coverage shallnot be canceled, suspended, voided, reduced in coverage or in limits,non-renewed by the carrier,or materiallychanged exceptafterthirty(30)days priorwrittennoticehas been giventoCity.
Ten (10)days priorwrittennoticeshallbe provided to City forpolicy cancellationor non renewaldue tonon-payment of premium.
Certificate Holder on each Evidence of Insurance certificate shallbe: City of Santa Ana, Attention:City Manager’s Office,20 CivicCenterPlaza,M-31, Santa Ana, CA 92701.
The name and locationof projectmust be includedinthe Descriptionof Operations section of each certificate.
4. 5.
6. Self-Insured Retentions
Self-insuredretentionsmust be declaredto and approved by the City.The City may requirethe Consultantto purchasecoveragewith a lower retentionor provideproof of abilityto pay losses and relatedinvestigations,claim administration,and defense expenses within the retention.
Acceptability of Insurers
Insuranceisto be placedwith insurersauthorizedto conduct business in the State of California with a currentA.M. Best ratingof no lessthan A:VII,unlessotherwiseacceptableto City.
Verificationof Coverage
Consultant shall furnish City with originalCertificatesof Insurance including all required amendatory endorsements(orcopiesoftheapplicablepolicylanguageeffectingcoveragerequired by thisclause)and a copy oftheDeclarationsand Endorsement Page of the CGL policylistingall policyendorsementsbeforework begins.However, failureto obtainthe requireddocuments prior to thework beginningshallnotwaive Consultant’sobligationtoprovidethem.
City reservesthe rightto requirecomplete,certifiedcopies of allrequiredinsurancepolicies, includingendorsements requiredby thesespecifications,at any time.
Special Risks or Circumstances
City reservesthe rightto modify theserequirements,includinglimits,based on the natureof the risk,priorexperience,insurer,coverage,or otherspecialcircumstances.