AGREEMENT WITH KTU&A LLC TO PROVIDE
PROFESSIONAL SAFETY MOBILITY ANALYSIS SERVICES
THIS AGREEMENT is made and entered into on this 4th day of November, 2025 by and between KTU&A, LLC, a California limited liability company dba KTUA (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. On F
ebruary 18, 2025, the City issued Request for Proposal No. 25-026, by which it sought a qualified consultant to provide professional safety mobility analysis services for the City’s Public Works Agency.
B. Cons
ultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work documented in RFP No. 25-026.
C. In und
ertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW
THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCO
PE OF SERVICES
Cons
ultant shall perform the services described in the scope of work included in RFP No. 25-026, attached as Exhibit A and incorporated in full, and is further described in Consultant’s Proposal, which is attached as Exhibit B and incorporated in full.
2. COM
PENSATION
a. Cit
y agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C. The total amount to be expended during the term of this Agreement shall not exceed One Hundred Eighty Thousand, Eight Hundred Thirty-Two dollars ($180,832).
b. Pa
yment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance
set
forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on November 3, 2026, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be extended for an additional one (1) year period, exercisable by a writing by the City M anager and the City Attorney.
4. INDE
PENDENT CONTRACTOR
Cons
ultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OW
NERSHIP OF MATERIALS
Th
is Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Da ta at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
6. INS
URANCE
Pri
or to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.
MI
NIMUM SCOPE AND LIMIT OF INSURANCE
1. C
ommercial General Liability ( CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate . Required policy limits can be met with primary and umbrella/excess insurance policies.
2. A
utomobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance.
3. W
orkers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.
4. P
rofessional Liability Insurance: with limits no less than $ 2,000,000 per occurrence or claim, and $2,000,000 aggregate.
If C
onsultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
O
ther Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following provisions:
1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with r espect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. Consultant ’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement.
3. For any cl aims related to this contract, Consultant ’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non- renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation
or
non-renewal due to non-payment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Mike Arizabal, 20 Civic Center Plaza , M-43, Santa Ana, CA 92701.
The name and location of project must be included in the Description of Operations section of each certificate.
S
elf-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
A
cceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the S tate of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
V
erification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them.
C
ity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
S
pecial Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
7. I
NDEMNIFICATION
C
onsultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant , its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by
re
ason of the terms of, or effects aris ing from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. I
NTELLECTUAL PROPERTY INDEMNIFICATION
C
onsultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
9. RE
CORDS
C
onsultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from th e date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
10. CO
NFIDENTIALITY
If
Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to pro tect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.
11. CO
NFLICT OF INTEREST CLAUSE
a. C
onsultant covenants that it presently has no interests and shall not have interests,
di
rect or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. N
o immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement , or any competing c ontract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. T
he section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full -time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
d. T
he Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
e. C
onsultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.
12. NO
N-DISCRIMINATION
C
onsultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. E
XCLUSIVITY AND AMENDMENT
T
his Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of
this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant . The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. AS
SIGNMENT
I
nasmuch as this Agreement is intended to secure the specialized services of Consultant , Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.
15. T
ERMINATION
T
his Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. W
AIVER
N
o waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. J
URISDICTION - VENUE
T
his Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or
ar
ise out of, in connection with or by reason of this Agreement.
18. PRO
FESSIONAL LICENSES
Cons
ultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOT
ICE
An
y notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City
Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Wi
th courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
KTU&A, LLC dba KTUA
Joe Punsalan, Principal
3916 Normal Street
San Diego, CA, 92103
A pa
rty may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
bee
n given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MI
SCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[s
ignature page to follow]
EXH
IBIT A
SC
OPE OF SERVICES
Consultant shall perform services as set forth below.
INTRODUCTION, DESCRIPTION, AND SCOPE OF
WORK INTRODUCTION
The City of Santa Ana is issuing this Request for Proposals (RFP) for Engineering Services. The City of Santa Ana (City) continues to see the number of cyclists and pedestrians injured or killed in traffic collisions remain unacceptably high for several y ears. The Santa Ana City Council and community are now calling for a change to the City’s mobility priorities. The statistics tell the story:
Most densely populated City in Orange County.
48% of Residents are under the age of 30
15% of Residents use public transit
Safe all-around Santa Ana mobility must be better balanced with regional mobility priorities. The response must be customized to address Santa Ana’s specific needs and characteristics.
DESCRIPTION
The City is issuing this Request for Proposal (RFP) for the Santa Ana Vision Zero Plan Update that involves evaluating citywide traffic safety. The Santa Ana Vision Zero Plan Update SHALL and will analyze traffic collisions, identify contributing fa ctors/patterns, recommend improvements, develop concept plans/drawings, cost estimates, and prioriti zation for improvements. The City will enter into an agreement with the firm(s).
A. IMPLEMENTATION
I.
City staff shall have the right to modify, reduce, or delete the services as needed by City.
II.
The term of the contract shall be for an initial 1 year which shall commence on the date that City
Council approves the award or the date that all required bonds and insurance have been approved by t
he City Attorney, whichever occurs last.
III.
City shall retain an option to renew on the same terms and conditions as set forth herein for up to one (1) additional one-year term, for a total maximum of 2 years.
B. SCOPE OF
WORK
The Consultant shall update the existing Santa Ana Vision Zero Plan by incorporating five (5) new additio
nal priority corridor/street segment s (1-2 miles long), incorporate two new non- priority corridor/street segments (1-2 miles long) into the framework, and provide additional community
outreach. This expansion aims to enhanc e traffic safety measures, reduce traffic- related fatalities and severe injuries, and promote a more pedestrian and cyclist-friendly urban environment in more areas of the City of Santa Ana.
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall provide all necessary services to perform the following tasks:
C. PROJECT TASKS
Task 1: Project Management:
o The City shall be the lead agency for the Santa Ana Vision Zero Plan Update, and the designated City Project Manager will coordinate project management through the Traffic Engineering Section of the Public Works Agency.
o The Consultant shall be expected to interface both locally with City staff and with other affected agencies as necessary, as well as participating in discussions and presentations with the wider design team at periodic milestones as per consultant recommendations. In order to ensure a timely progression of the project from inception to final deliverable, the following activities should be anticipated once the Notice to Proceed (NTP) is authorized and as the Project progresses:
Project Kick-off Meeting
Weekly PDT Meetings
6 Community Meetings (one community meeting at each City’s Ward) Project Schedule Management
Monthly Progress Reports
Monthly Cost Accounting
Quality Assurance / Quality Control
o Of particular importance is the monthly PDT Meetings. The consultant shall prepare, update, and provide City staff with a punch list prior to meetings. City staff will be participating and guide the development of the SAVZ Plan Update throughout the process.
Task 2: Data Collection:
o Data collection will include, but not be limited to; traffic counts, collision data for the past ten years, posted speed limits, 85% tile speed limits, lane configurations, street classification, lane widths, traffic citations, street lighting, trees, transit stops, transit boarding/alighting, street crossings, and adjacent land uses. Data collected from the existing Santa Ana Vision Zero Plan may be re-used, as needed.
Task 3: Community Outreach Surveys & Stakeholder Engagement:
o Engage with key stakeholders including City staff, transportation authorities, community groups, and residents.
o Conduct one community meeting/workshop for each City of Santa Ana’s Ward, a total of six (6) meetings.
o Gather input/feedback/recommendations on safety concerns, priorities for improvements, and community-specific needs related to the selected corridors.
Task 4: Analysis:
o The analysis will consist of a thorough review and study of the data collected particularly the citywide collisions within the past ten-years (20,000+). Special focus will be placed on all pedestrian and bicycle involved collisions. The analysis will review collisions to identify correctable collision patterns. The review will include, but not be limited to; time of day, day of the week, night time, age of parties, year by year trends, primary collision factors, type of collisions, severity of injury, and fatalities. Review of actual collision reports for the past ten-years will be required. Analysis from the existing Santa Ana Vision Zero Plan may be re-used, as needed.
Task 5: Location Prioritization and Field Review:
o Conduct a safety evaluation and field reviews for five new corridors/street segments (1-2 miles long) that present the highest risk to vulnerable roadways users (bicyclists and pedestrians). A prioritization of risk factors shall be established as part of this Task and may include collision patterns, severity of injuries, and proximity to school, parks, or other pedestrian/bicycle generating uses. The field reviews shall be conducted while school is in session.
o Develop concept plans/drawings for five new corridors/street segments (1-2 miles long) and two new non-priority corridors/street segments (1-2 miles long) not on the priority list (City to provide priority list) using the “Toolbox of Potential Improvements” section. o To support these concept plans/drawings, one (1) 3D intersection/cross-section detailed rendering shall be developed for each new corridor to illustrate the improvements which will also be used as part of the community engagement process. A total of seven (7) 3D detailed renderings shall be developed (see EXHIBIT IV – Sample of 3D Intersection/Cross-Section Detailed Renderings and Concept Plans/Drawings).
Task 6: Assessment of Current Plan:
o Review the existing Santa Ana Vision Zero Plan, including goals, strategies, and current corridor selection.
o Identify strengths, weaknesses, and opportunities for improvement based on existing collision data analysis and community feedback.
o Update all maps, tables, exhibits, appendices, etc. related to the addition of the seven (7) new corridor/street segments and include new language, plans/recommendations, and any relevant information.
o Incorporate the five new corridors/street segments and the two new sample non-priority corridors/street segments into the Santa Ana Vision Zero Plan Update. o Provide explanation how non-priority corridors/street segments can be systematically improved as well.
Task 7: Develop Safety Strategies:
o Develop tailored safety strategies and interventions for each of the five selected corridors.
o Update existing Santa Ana Vision Zero exhibits and drawings/plans to incorporate the new corridors/street segments and align with current best practices in traffic safety. o Consider innovative approaches such as complete streets design, traffic calming measures, improved signage, enhanced crosswalks, and protected bike lanes. o Strategies may include but are not limited to:
Implementation of traffic calming measures (speed humps/cushions, new or mod. traffic signals, etc.).
Enhanced crosswalks and pedestrian signals.
Dedicated bike lanes or shared-use paths.
Improved street lighting and signage.
Implementation of landscaped concrete mediums.
Task 8: Implementation Plan:
o Create a detailed implementation plan outlining the timeline, responsibilities, and budget for each safety strategy.
o Coordinate with relevant City departments and agencies to ensure alignment with broader transportation and urban planning initiatives.
Task 9: Develop Cost Estimates:
o Cost estimates shall be prepared for each corridor/street segment. Based on the corridor/street segment Conceptual Engineering Plans/drawings developed, quantities will be generated, and unit pricing applied to prepare a conceptual level cost estimate using the ATP Cost Estimate format. Unit costs will be determined based on the following:
Review of local City examples
Review of other agencies
Collaboration with City staff
o The cost estimates will be prepared for each of the seven (7) corridor/street segments.
Project cost estimates will be reviewed with City staff to verify estimated cost by project phase to position for successful implementation:
Task 10: Draft and Final Vision Zero Plan Update:
o Draft Vison Zero Plan Update
The consultant shall update the Santa Ana Vision Zero Plan into a Draft Update to include the new corridor/street segments. As needed, the other maps, tables, exhibits, appendices, etc. related to the addition of the seven (7) new corridor/street segments, plans/recommendations, and any relevant information, will be updated. The community engagement section shall also be updated to include summaries of the six workshops in each City ward. This plan will be provided to the City for review for two rounds of revisions. o Final Vison Zero Plan Update
Upon completion of the City’s review, comments will be addressed. The consultant shall develop a Final Vision Zero Plan Update to include all components mentioned above in the Scope of Work. This plan will be provided to the City for review for two rounds of revisions. Ten (10) hard copies (and one electronic) of the final plan will be printed and delivered.
Deliverables:
Update Santa Ana Vision Zero Plan document reflecting the incorporation of five additional corridors/street segments and two non-priority corridors/street segments.
Update shall include but not limited to: Update all maps, tables, exhibits, charts/graphs, appendices, etc. related to the addition of the five new corridors/street segments and the two new non-priority corridors/street segments and include new language, concept plans/drawings, recommendations, and any relevant information. Detailed corridor/street segment assessments, including data analysis, cost estimates, community input summaries, and traffic safety strategy recommendations.
Implementation plan with timelines, responsibilities, and budget estimates.
Timeline:
Phase 1: Review and Assessment - 2 months
Phase 2: Corridor Selection and Stakeholder Engagement - 4 months Phase 3: Strategy Development and Plan Formulation - 3 months Phase 4: Implementation Planning - 3 months
Phase 5: Monitoring and Evaluation Framework - Ongoing
Summary of Products: The required products, which are to be delivered to the Traffic Engineering section of the City of Santa Ana Public Works Agency, shall be as follows:
1. All data collection information for each corridor/street segment
2. The draft SAVZ Plan Update report. (electronic)
3. The final SAVZ Plan Update report. (10 hard copies, one electronic)
All written reports, information, data, charts, tables, maps, cost estimates, CAD drawings files, etc. in electronic format acceptable to the City of Santa Ana.
Schedule: This project is a high priority project for the City of Santa Ana, Public Works Agency. As a result, the SAVZ Plan Update has a very aggressive schedule. 9-12 months from the date Notice to Proceed (NTP) is issued.
Approval and Review: This Scope of Work will undergo review and approval by the City Project Manager | Traffic Engineering Department to ensure alignment with broader City goals and objectives before implementation begins.
Note: Adjustments to the scope, timeline, and budget may be necessary based on further discussions and findings during the initial phases of the project.
EXHIBIT B
CONSULTANT PROPOSAL
Scope of Work
EXHIBIT C
COMPENSATION
CITY OF SANTA ANA
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
Project Tasks Total Cost
Task 1: Project Management $10,232
Task 2: Data Collection $6,072
Task 3: Outreach, Surveys and Engagement $69,030
Task 4: Analysis $6,590
Task 5: Location Prioritization and Field Review $52,074 Task 6: Assessment of Current Plan $3,386
Task 7: Develop Safety Strategies $2,440
Task 8: Implementation Plan $ 2,204
Task 9: Cost Estimates $8,528
Task 10: Draft and Final Vision Zero Plan Update $20,276 Total Project Cost: $180,832
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
BUSINESS ADDRES
PRINTED NAME OF AUTHORIZED AGENT TITLE
SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.)
EXHIBIT C
PROPOSER’S CERTIFICATION, PROPOSAL PRICING
KTU & A
619-294-4477
3916 Normal Street, San Diego, CA 92103
Joe Punsalan
Principal
[email protected]
10/1/2025