Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Construction Contract for Traffic Signal Improvement Projects
AGENDA TITLE
Award a Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street and the Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 25-6033 & 22-6018) (General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $500,000 in construction funds for the Edinger Avenue and Towner Street Pedestrian Hybrid Beacon Installation Project (No. 22-6018).
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,749,105, which includes $1,399,284 for the construction contract, $209,893 for contract administration, inspection, and testing, and $139,928 for unanticipated or unforeseen work.
3. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $1,399,284, subject to change orders, for construction of the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street; Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 25-6033 & 22-6018), for a term beginning November 4, 2025, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER No. 2025-65 will be filed for Project Nos. 25-6033 & 22-6018.
GOVERNMENT CODE §84308 APPLIES: No
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Construction Contract for Traffic Signal Improvement Projects November 4, 2025
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DISCUSSION
The Public Works Agency Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvements Projects (CIP) in the City. With the adoption of the fiscal year 2024-25 budget, the City Council allocated funds for traffic safety improvements at the intersections of Segerstrom Avenue and Raitt Street, Segerstrom Avenue and Flower Street, and Edinger Avenue and Towner Street. The traffic safety improvements will modify existing traffic signals and install a new pedestrian hybrid beacon to enhance safety and increase mobility for those traversing the intersections.
At Segerstrom Avenue and Raitt Street and Segerstrom Avenue and Flower Street, the improvements will include installation of new left turn arrows to separate the turning vehicle movements from opposing vehicles, pedestrians, and bicyclists eliminating the potential for conflict. In addition, high visibility crosswalks and audible pedestrian signals (APS) will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The complete scope of work includes installation of new traffic signal poles, conduit, fiber optic cable, video detection system, APS system, emergency vehicle detection, signing and striping, and wheel chair ramps.
At Edinger Avenue and Towner Street, the improvements will install a new pedestrian activated flashing beacon that will provide a controlled crossing for pedestrians to safely cross the intersection. Additionally, high visibility crosswalks with APS will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The complete scope of work includes installation of new traffic signal poles, conduit, fiber optic cable, video detection system, APS system, signing and striping, and wheel chair ramps.
While General Funds have been allocated to fully fund these projects, an existing memorandum of understanding (MOU) with Irvine and recently approved development projects in the area will contribute to the cost of the improvements. These contributions will be collected at a later date in accordance with the respective agreements and traffic study mitigation requirements.
The city of Irvine reclassified part of Redhill Avenue and went through the Master Plan of Arterial Highway amendment process. As part of this process, a traffic study identified a traffic impact to the intersection of Segerstrom Avenue & Flower Street. An MOU with the city of Irvine and Orange County Transportation Authority (OCTA) was approved by the City Council on July 1, 2025. As part of this MOU, Irvine will contribute $37,224 to this project. The MOU is currently being circulated by Irvine and OCTA for final signatures. Once fully executed, Staff will coordinate with Irvine to obtain the funding contribution.
As part of the entitlement process for both the Bristol Related and the Village development projects, their respective operational traffic studies identified operational Construction Contract for Traffic Signal Improvement Projects November 4, 2025
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traffic impacts at the Segerstrom Avenue & Flower Street Intersection. A fair share contribution was determined for each development project. Bristol Related will provide a
4.1% ($71,713) contribution due upon issuance of building permits for the third (last) phase of the project. The Village will contribute 4.32% ($75,561) due upon issuance of building permits for the fourth of five phases of the project. The contributions due will be adjusted for inflation to reflect present value at the time payment is received. Staff will coordinate with both developers to collect the fair-share contributions in a timely manner. As funding contributions are received, Staff will prepare an appropriation adjustment recognizing the revenue and present to City Council for approval in the future.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 53 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of seven bids were received. Zero bids were received from Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on August 20, 2025. The project was also advertised in PlanetBids from August 19, 2025 to September 17, 2025. Bids were received electronically via PlanetBids on September 17, 2025. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID +
ALTERNATES
1 Elecnor Belco Electric, Inc. Chino, CA $1,399,284
2 Select Electric, Inc. Anaheim, CA $1,545,590
3 Ferreira Construction Co. Rancho Cucamonga,
CA $1,602,128
4 California Professional
Engineering, Inc. La Puente, CA $1,713,661
5 International Line Builders, Inc. Corona, CA $1,729,709 6 Crosstown Electrical & Data, Inc. Irwindale, CA $1,769,396 7 Neema General Contracting El Cajon, CA $2,052,434
A total of seven bids were received and seven were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of Construction Contract for Traffic Signal Improvement Projects November 4, 2025
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$1,367,296 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on available budget and the bid pricing for the additional bid alternatives, Staff recommends awarding a construction contract for the base bid plus additional alternates in the amount of $1,399,284. The bid alternates include installing Emergency Vehicle Preemption (EVP) systems for emergency vehicles like fire trucks and police cars; it works by allowing emergency vehicles to request a green light at an intersection which temporarily overrides the normal traffic signal to create a clear path and improve response times and safety.
Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. (Exhibit 3).
Elecnor Belco Electric has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including ARPA Neighborhood Streetlights – Phase 1, ARPA Neighborhood Streetlights – Phase 2, and Traffic Signal Modification at Warner Avenue and Wright Street. The contractor has satisfactorily performed these projects and staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. for the construction of the Project. (Exhibit 3) Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,749,105.
Project Item Total
Construction Contract Bid Amount $1,399,284
Construction Administration $111,943
Inspection $69,964
Testing $27,986
Unforeseen Conditions $139,928
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,749,105
Project Schedule and Contract Time
The project completion date is August 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 120 working days, as specified in the bid Construction Contract for Traffic Signal Improvement Projects November 4, 2025
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documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion date based on the submitted schedule is August 2026, which is within the allotted 120 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $4,200 per calendar day as specified in the bid documents.
Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup November 2025 Contract execution, bonds, insurance
Material Procurement April 2026 Procurement may take place concurrently with construction.
Contractor Mobilization May 2026 Start of construction activities Project Completion August 2026 Based on 120 working days Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
As part of standard community outreach practices, during the project design phase Staff met with Thornton Park and Republic Homes Neighborhood Associations to present the project and collect community input. Upon Council approval of recommended actions, prior to start of construction, Staff will notify Thornton Park and Republic Homes Neighborhood Associations of upcoming construction and distribute informational material including who to contact for additional information or to address issues of concern.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines Construction Contract for Traffic Signal Improvement Projects November 4, 2025
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for projects consisting of repair and maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review Nos. ER-2025-65 and ER-2025-68 will be filed for Project 25-6033 and 22-6018, respectively (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,749,105. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2026-2027 (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
Fiscal
Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
CURRENT BUDGET
2025-26
01117620-
66220
(25-6033)
General Fund
PW-Traffic/Trans –
Service
Enhancement,
Improvements Other
Than Buildings
$1,259,105
2025-26
01117620-
66220
(22-6018)
General Fund
PW-Traffic/Trans –
Service
Enhancement,
Improvements Other
Than Buildings
$490,000
TOTAL $1,749,105
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager