Finance and Management Services
www.santa-ana.org/finance
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Locksmith and Related Services
AGENDA TITLE
Purchase Order Contract to Hill’s Bros. Lock and Safe Inc. for Locksmith and Related Services (Specification No. 25-108) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Award Purchase Order Contract to Hill’s Bros. Lock and Safe Inc. for locksmith and related services for a two-year term beginning in December 2, 2025 and expiring December 1, 2027, with provisions for three, one-year renewal options, in a total amount not-to-exceed $427,625.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Purchasing Division establishes annual citywide purchase order contracts with vendors that provide goods and services required by multiple City departments on a recurring basis. Locksmith services are required at times by all City departments for lock installation and repair, lockout assistance, lock rekeying, key duplication, and other related services.
Invitation for Bids (IFB) No. 25-108 was issued on September 11, 2025, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
277 Vendors notified
3 Santa Ana vendors notified
17 Vendors downloaded the bid packet
1 Responsive Bid received
0 Responsive Bids received from Santa Ana vendors
Bids were solicited, opened on October 2, 2025, and evaluated (Exhibit 1). One bid was submitted by the IFB deadline and determined to be responsive to the specifications and met the City’s requirements. The bid submitted by Hill’s Bros. Lock and Safe Inc. was reviewed and determined to be responsive to the specifications, responsible, and fully compliant with the City’s requirements.
Locksmith and Related Services
December 2, 2025
5 4
5 0
Hill’s Bros. Lock and Safe Inc. has the expertise and required certifications to provide locksmith and related services at a competitive price for facilities throughout the City. In addition, their proximity to the City allows them to respond to service calls in a timely manner, ensuring uninterrupted daily operations.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget. The purchase order contract covers two years and includes up to three, one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year allocation; subsequent years are anticipated to follow a similar breakdown.
Fiscal
Year
Accounting Unit-
Account # Fund Description Accounting Unit, Account
Description Amount
02718131-63001 CDA Enterprise Funds Parking Meter, Miscellaneous Operating Expenses $117
01111110-63001 LIB General Funds Administration, Miscellaneous Operating Expenses $583
01116540-62300 PBA General Funds Code Enforcement, Contract Services - Professional $438
01114403-63001 PD General Funds
Building & Facility,
Miscellaneous Operating
Expenses
$2,917
01114450-63001 PD General Funds
Central Distribution Center,
Miscellaneous Operating
Expenses
$1,750
01114475-62300 PD General Funds Jail Operations, Contract Services - Professional $4,375
01113220-62300 PRCS General Funds Zoo, Contract Services - Professional $2,508
01113230-62300 PRCS General Funds
Recreation & Community
Services, Contract Services -
Professional
$2,917
06817641-63001 PWA Enterprise
Funds
Roadway Cleaning,
Miscellaneous Operating
Expenses
$292
FY 25-26
(Dec. 2,
2025 -
June 30,
2026)
06817640-63001 PWA Enterprise
Funds
Environment / Sanitation,
Miscellaneous Operating
Expenses
$292
Locksmith and Related Services
December 2, 2025
5 4
5 0
06017640-63001 PWA Enterprise
Funds
Water Utility Water Production &
Supply, Miscellaneous Operating
Expenses
$4,958
06017641-63001 PWA Enterprise
Funds
Water System Maintenance,
Miscellaneous Operating
Expenses
$292
06017644-63001 PWA Enterprise
Funds
Water Quality, Miscellaneous
Operating Expenses $1,458
06017645-63001 PWA Enterprise
Funds
Water Administration /
Engineering, Miscellaneous
Operating Expenses
$1,458
06017646-63001 PWA Enterprise
Funds
Water Meter Services,
Miscellaneous Operating
Expenses
$2,917
06717650-62320 PWA Enterprise
Funds
SARTC Operations,
Maintenance & Repair Buildings
& Ground
$1,750
01117651-62320 PWA General Funds
Park Maintenance Service
Enhancements, Maintenance &
Repair Buildings & Ground
$7,000
07317100-62320 PWA Internal Service
Funds
Building Maintenance,
Maintenance & Repair Buildings
& Ground
$8,167
07517100-62320 PWA Internal Service
Funds
Equipment Maintenance -
Garage Operation, Maintenance
& Repair Buildings & Ground
$1,167
Various-63001 X General Funds Miscellaneous Operating
Expenses $4,535
02718131-63001 CDA Enterprise Funds Parking Meter, Miscellaneous Operating Expenses $83
01111110-63001 LIB General Funds Administration, Miscellaneous Operating Expenses $417
01116540-62300 PBA General Funds Code Enforcement, Contract Services - Professional $313
01114403-63001 PD General Funds
Building & Facility,
Miscellaneous Operating
Expenses
$2,083
01114450-63001 PD General Funds
Central Distribution Center,
Miscellaneous Operating
Expenses
$1,250
01114475-62300 PD General Funds Jail Operations, Contract Services - Professional $3,125
FY 26-27
(July 1,
2026 -
Dec. 1,
2026)
01113220-62300 PRCS General Funds Zoo, Contract Services - Professional $1,792
Locksmith and Related Services
December 2, 2025
5 4
5 0
01113230-62300 PRCS General Funds
Recreation & Community
Services, Contract Services -
Professional
$2,083
06817641-63001 PWA Enterprise
Funds
Roadway Cleaning,
Miscellaneous Operating
Expenses
$208
06817640-63001 PWA Enterprise
Funds
Environment / Sanitation,
Miscellaneous Operating
Expenses
$208
06017640-63001 PWA Enterprise
Funds
Water Utility Water Production &
Supply, Miscellaneous Operating
Expenses
$3,542
06017641-63001 PWA Enterprise
Funds
Water System Maintenance,
Miscellaneous Operating
Expenses
$208
06017644-63001 PWA Enterprise
Funds
Water Quality, Miscellaneous
Operating Expenses $1,042
06017645-63001 PWA Enterprise
Funds
Water Administration /
Engineering, Miscellaneous
Operating Expenses
$1,042
06017646-63001 PWA Enterprise
Funds
Water Meter Services,
Miscellaneous Operating
Expenses
$2,083
06717650-62320 PWA Enterprise
Funds
SARTC Operations,
Maintenance & Repair Buildings
& Ground
$1,250
01117651-62320 PWA General Funds
Park Maintenance Service
Enhancements, Maintenance &
Repair Buildings & Ground
$5,000
07317100-62320 PWA Internal Service
Funds
Building Maintenance,
Maintenance & Repair Buildings
& Ground
$5,833
07517100-62320 PWA Internal Service
Funds
Equipment Maintenance -
Garage Operation, Maintenance
& Repair Buildings & Ground
$833
Various-63001 General Funds Miscellaneous Operating
Expenses $3,240
ANNUAL TOTAL $85,525
EXHIBIT(S)
1. Abstract of Bids (25-108)
Locksmith and Related Services
December 2, 2025
5 4
5 0
Submitted By: Alexander Trinidad, Executive Director – Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager