Public Works Agency
www.santa-ana.org/pw
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 20, 2026
TOPIC: Maintenance and Repair Services for Pools, Fountains, and Splash Pads
AGENDA TITLE
Agreement with 1 st Choice Pool & Spa Solutions for Pools, Outdoor Fountains, and Splash Pads Maintenance and Repair Services (Specification No. 25-120) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with 1st Choice Pool & Spa Solutions to provide pools, fountains, and splash pads maintenance and repair services in an amount not-to-exceed $553,930, for a term beginning February 1, 2026 and expiring January 31, 2027, with provisions for four, one-year extensions for a total agreement amount not-to-exceed $2,009,618 (Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency, Parks, Fleet, Facilities, and Refuse Division (PWA) maintains five aquatic facilities, including the upcoming Olympic-sized pool and aquatic facility at Memorial Park, seven decorative fountains citywide including Sasscer Park, and a new upcoming community splash pad at Portola Park. These facilities require extensive routine preventative maintenance to ensure public health and safety, extend equipment lifespans, and maintain clean, welcoming water conditions for residents and visitors.
In the last swim year, the Citywide pools served over 10,000 residents and staff expects this number to increase in the coming years as new aquatic facilities are completed and brought into service. Due to the technical expertise required, including certified pool operators, specialized filtration systems, water chemistry management, and compliance with federal, state, and county health regulations, PWA recommends the continued practice of performing these services through a qualified professional aquatic service contractor supplemented, as needed, by staff.
The current agreements for fountain services expired December 31, 2025 and pool services expires January 31, 2026. PWA is consolidating maintenance services into a
Pools, Fountains, and Splash Pads Services
January 20, 2026
5 5
0 6
single agreement which includes maintenance for fountains, pools, and new services for future splash pads. The scope of work includes daily operational support during the swim season, year-round water-quality monitoring, routine equipment inspections, preventive maintenance, and emergency repairs as needed.
Request for Proposals (RFP) No. 25-120 was issued on October 3, 2025 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows:
315 Vendors notified
2 Santa Ana vendors notified
12 Vendors downloaded the RFP packet
2 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors
Proposals were opened on October 21, 2025 and evaluated. Two proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements.
Firm City Rank
1st Choice Pool & Spa Solutions Lake Forest, California 1 Service First Costa Mesa, California 2
An evaluation committee reviewed and rated the proposals based on qualifications, experience with municipal aquatic facilities, staffing capacity, cost-effectiveness, and ability to meet service-level expectations.
Local Outreach Efforts
The Purchasing Division advertised this RFP on the City’s online bid management and publication system, which directly notified two Santa Ana vendors. No Santa Ana vendors downloaded the RFP or submitted a bid for consideration.
Staff recommends awarding an agreement to the highest ranking firm, 1st Choice Pool & Spa Solutions (Exhibit 1). The proposal submitted by 1st Choice Pool & Spa Solutions demonstrates experience and trained personnel to perform all the duties required in the scope of work. With more than 20 years of industry experience providing comprehensive pool management services, 1st Choice Pool & Spa Solutions possesses the technical expertise and operation capacity required to maintain the City’s pools, fountains, and splash pad facilities. In addition, the firm has successfully provided aquatic facility services for the City of Mission Viejo for the past eight years, demonstrating reliability and sustained performance for a public-sector client.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Pools, Fountains, and Splash Pads Services
January 20, 2026
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FISCAL IMPACT
Funds are budgeted and available for expenditure in the following accounts for Fiscal Year 2025-26. The estimated annual amount required for the initial one-year term of the agreement is $553,930. Subsequent funding for the renewal options, if exercised, will be included in the proposed budgets for City Council consideration totaling $363,922 annually for Year 2 through 5 for a total not-to-exceed amount of $2,009,618.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit, Account
Description Amount
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$135,840
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$16,667
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$60,273
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $8,638
2025-26
(Feb-
June)
06717650-
62300
Regional
Transportation
Center
PWA -SARTC Operations, Contract
Services-Professional $9,386
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$190,176
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$23,333
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$84,383
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $12,094
2026-27
(July-
January)
06717650-
62320
Regional
Transportation
Center
PWA -SARTC Operations,
Maintenance & Repair Buildings &
Ground
$13,140
Pools, Fountains, and Splash Pads Services
January 20, 2026
5 5
0 6
Optional Four, One-Year Extensions:
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$85,840
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$16,667
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$39,437
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $4,471
2026-27
(February
-June)
06717650-
62320
Regional
Transportation
Center
PWA -SARTC Operations,
Maintenance & Repair Buildings &
Ground
$5,219
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$206,016
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$40,000
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$94,650
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $10,731
2027-28
06717650-
62300
Regional
Transportation
Center
PWA -SARTC Operations, Contract
Services-Professional $12,525
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$206,016
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$ 40,000
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$94,650
2028-29
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $10,731
Pools, Fountains, and Splash Pads Services
January 20, 2026
5 5
0 6
06717650-
62300
Regional
Transportation
Center
PWA -SARTC Operations, Contract
Services-Professional $12,525
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$206,016
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$ 40,000
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$94,650
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $10,731
2029-30
06717650-
62300
Regional
Transportation
Center
PWA -SARTC Operations, Contract
Services-Professional $12,525
01117651-
62320 General Fund
Park Maintenance Service
Enhancement- Maintenance &
Repair Buildings & Ground
$120,176
01213020-
62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Buildings
$ 23,333
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance-
Maintenance & Repair Buildings &
Ground
$ 55,213
02718133-
62300 Parking Fund Downtown Enhancements,
Contract Services-Professional $ 6,260
2030-31
(July-
Jan)
06717650-
62300
Regional
Transportation
Center
PWA - SARTC Operations,
Contract Services-Professional $7,306
TOTAL: $2,009,618
EXHIBIT(S)
1. Agreement with 1 st Choice Pool & Spa Solutions
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager