Public Works Agency
www.santa-ana.org/pw
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 20, 2026
TOPIC: Award of a Construction Contract for Public Alley Improvements
AGENDA TITLE
Award of a Construction Contract to Cali State Paving, Inc., for the Construction of the Alley Improvements Project (Project No. 26-6910) (General Fund)
RECOMMENDED ACTION
1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $765,625, which includes $612,500 for the construction contract, $91,875 for contract administration, inspection, and testing, and $61,250 for unanticipated or unforeseen work.
2. Award a construction contract to Cali State Paving, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $612,500, subject to change orders, for the construction of the Alley Improvements Program Project (Project No. 26-6910), for a term beginning January 20, 2026 and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-8 will be filed for Project No. 26-6910.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects in the City. The Alley Improvements Program, one of the City’s capital programs, aims to reconstruct the City’s existing public alley corridors with new concrete pavement, improving drainage and upgrading both their functionality and aesthetics. The City’s extensive network of alleys totals 30 miles and staff has identified 12 miles of asphalt alleys that have deteriorated to the point that they need to be fully reconstructed. The City Council has approved an annual budget allocation of $1.5 million of Local Sales Tax (Measure X) revenue to fund the Alley Improvement Program. While this project does not utilize the full annual allocation, the remaining balance is planned to be applied toward an additional alley improvement project that is currently in design. Each year, projects are
Construction Contract for Alley Improvement
January 20, 2026
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prioritized based on pavement condition, alley usage including home and trash pickup access, number of resident and business owner complaints received, and geographic equity to distribute improvements equally to each ward annually.
The Alley Improvements Program Project (No. 26-6910) was selected based on the prioritization criteria and will reconstruct three alleys within the Santa Ana Triangle neighborhood. The scope of work includes excavation, grading, removal of asphalt concrete pavement, installation of Portland cement concrete alley pavement, sidewalks and driveway approaches with curb and gutter, adjustment of utility covers to finished grade, striping, and signage. These improvements will enhance the residents’ access to their properties, improve drainage and neighborhood aesthetics, reduce maintenance needs, and maintain smoother, safer conditions for vehicles, pedestrians, trash collection, and emergency vehicles.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 86 regional vendors via PlanetBids, many of which are Santa Ana based. A total of 20 bids were received. One (1) bid was received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 10, 2025 and October 17, 2025. The project was also advertised in PlanetBids from October 7, 2025 to November 5, 2025. Bids were received electronically via PlanetBids on November 5, 2025. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Cali State Paving, Inc. Riverside, CA $612,500
2 Siterep Construction Services, Inc. San Dimas, CA $680,515 3 Diamond Construction & Design San Clemente, CA $684,500 4 Nobest Incorporated Westminster, CA $687,200
5 Golden Coast Construction La Habra, CA $694,400
6 CJ Concrete Construction, Inc. Santa Fe Springs, CA $696,100 7 RCCI Azusa, CA $697,782
8 Estate Design and Construction Culver, CA $734,600
9 AM Concrete, Inc. Thousand Oaks, CA $742,800
10 S&H Civilworks Riverside, CA $749,880
11 Access Pacific, Inc. Pasadena, CA $771,000
12 Onyx Paving Company, Inc. Yorba Linda, CA $777,000
13 Toro Enterprises, Inc. Oxnard, Ca $789,625
Construction Contract for Alley Improvement
January 20, 2026
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14 Van Engineering, Inc. Wildomar, CA $792,900
15 Azas Engineering, Inc. Glendale, CA $812,407
16 Excel Paving Co. Long Beach, CA $848,700
17 Vido Samarzich, Inc. Santa Ana, CA $878,400
18 All American Asphalt Corona, CA $988,340
19 Bitech Construction Co., Inc. Buena Park, CA $1,008,900 20 Hardy & Harper, Inc. Lake Forest, CA $1,051,500
A total of 20 bids were received and all 20 were deemed responsive. Cali State Paving, Inc. submitted the lowest responsive bid in the amount of $612,500 (Exhibit 2). Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Cali State Paving, Inc. (Exhibit 3).
This will be Cali State Paving, Inc.’s first construction project for the City of Santa Ana; however, the contractor has completed similar projects for other public agencies. Most recently, Cali State Paving completed concrete and asphalt paving for the City of Gardena and a public works facility front entrance ADA ramp for the City of La Mirada.
Based on a contractor’s experience and positive reference check, staff is confident that Cali State Paving, Inc., will provide the same quality work to the City.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $765,625.
Project Item Total
Construction Contract Bid Amount $612,500
Construction Administration $49,000
Inspection $30,625
Materials Testing $12,250
Unanticipated or Unforeseen Work $61,250
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $765,625
Construction Contract for Alley Improvement
January 20, 2026
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Project Schedule and Contract Time
The project is to be completed in April of 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 30 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion date based on the submitted schedule is April 2026, which is within the allotted 30 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $4,000 per calendar day as specified in the bid documents.
Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup January 2026 Contract execution, bonds, insurance
Material Procurement February 2026 Procurement will take place concurrently with construction.
Contractor Mobilization February 2026 Start of construction activities Project Completion April 2026 Based on 30 working days
Project Phasing
The contractor will be constructing this project in a single phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
As part of standard community outreach practices during the project design phase, Staff meets with residents and property/business owners to present the project regarding any impacts the project may have on their private property. Upon Council approval of recommended actions, prior to start of construction, Staff will notify residents and property/business owners of upcoming construction and distribute informational material including who to contact for additional information or to address issues of concern. Right of Entries, if needed, will be completed with the appropriate property owners.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
Construction Contract for Alley Improvement
January 20, 2026
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ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301 (c) of the CEQA Guidelines for projects consisting of repairs and minor alterations of existing pedestrian facilities.
The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2025-8 will be filed for Project 26- 6910 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $765,625. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2026-27 (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
CURRENT BUDGET
2025-26 01117660-66220
(26-6910) General Fund
Public Works-Road
Maintenance,
Improvements Other
Than Buildings
$765,625
TOTAL $765,625
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director - Public Works Agency Approved By: Alvaro Nuñez, City Manager