Public Works Agency
www.santa-ana.org/pw
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 3, 2026
TOPIC: Public Works Asset Management Software Agreement with Trimble Inc.
AGENDA TITLE
Agreement with Trimble Inc. for Public Works Asset Management Software (Specification No. 26-001) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Trimble Inc. to provide public works asset management software, in an amount not to exceed $87,777, for a term beginning January 31, 2026 and expiring January 30, 2027 (Agreement No. A-2026- XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City utilizes an asset management software to assist with the tracking of infrastructure assets and managing their maintenance schedules and lifecycles. The software digitally centralizes the City’s infrastructure asset information and facilitates staff with tracking, managing, and planning for the full lifecycle of physical assets such as street lights, water valves, facilities and equipment by combining inventory data, maintenance history, inspections, and work management in one place. The information maintained by the system is used to support a data-driven decision-making process, improves service reliability, reduces emergency repairs, and helps support budgets and capital planning with clear, defensible information. The software also integrates Geographical Information Systems (GIS) information, allowing the City to track and spatially view the physical inventory on a map, allowing public works staff to see where assets are located, understand their condition, prioritize maintenance, and efficiently coordinate field and office operations. These capabilities enhance transparency, accountability, and service delivery to the public.
On January 16, 2018, City Council approved an agreement with Trimble Inc. (then known as Azteca Systems, LLC) to provide software to track the City’s various public works assets, including water, traffic control devices, street lights, sewer infrastructure, drainage systems, and facilities. The Cityworks platform offers digital solutions for tracking, maintaining the condition and maintenance of these key systems, and is integrated with
Public Works Asset Management Software
February 3, 2026
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GIS to collect spatial data. The City has been informed that the current system will be supported by Trimble Inc. until July 2027. After this date, Trimble will transition exclusively to a new cloud-based subscription model, which the company will be offering to existing and new customers.
The existing agreement with Trimble expired on January 21, 2025. Santa Ana Municipal Code, Section 2-807(a,e), authorizes the City to make non-bid purchases of services, materials, supplies, labor, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available options and alternative product offerings in the market and determined that the current asset management software provided by Trimble Inc. is the best available solution that meets the City’s current needs.
This software will also enable the City to evaluate and determine the best available options in preparation for a potential transition, should it be determined that Trimble is not the long-term solution, and to ensure a seamless transition period while those options are assessed. Staff recommends Council authorization of a one-year agreement of software licensing for to a total of $87,777 for the agreement period.
This proposed agreement will allow the city to continue the current software service through its sunset period and prepare for a transition to a new software system. Public Works and IT staff will be evaluating all available software platforms during this recommended agreement period and will present software contract recommedations to Council in the future after thouroughly vetting options in accordance with the City’s procurement policies.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Account Description Amount
2025-26 10117601-66511 Public Works-
Admin &
Planning
Public Works-Admin
Services, Computer
Software Subscriptions
$87,777
TOTAL $87,777
EXHIBIT(S)
1. Agreement with Trimble Inc.
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager