Public Works Agency
www.santa-ana.org/pw
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 17, 2026
TOPIC: Award of a Construction Contract to Excel Paving Co. for the Construction the Bristol Street and Memory Lane Intersection Project
AGENDA TITLE
Award of a Construction Contract to Excel Paving Co. for the Construction of the Bristol Street and Memory Lane Intersection Improvements Project (Project No. 17-6883) (General & Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $200,000 of spendable fund balance in the Public Works Water Revenue and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (Requires five affirmative votes).
2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $200,000 in construction funds for the Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,362,238, which includes $1,889,790 for the construction contract, $283,469 for contract administration, inspection, and testing, and $188,979 for unanticipated or unforeseen work.
4. Award a construction contract to Excel Paving Co, the lowest responsible bidder, in accordance with the base bid in the amount of $1,889,790, subject to change orders, for construction of the Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883), for a term beginning February 17, 2026, and authorize the City Manager to execute the contract.
GOVERNMENT CODE §84308 APPLIES: No
Bristol Street and Memory Lane Intersection Improvements February 17, 2026
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DISCUSSION
The Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883) will add a new right-turn pocket in the southbound travel lane of Bristol Street, north of Memory Lane. Proposed intersection improvements include relocating curb/gutter, sidewalk, driveway approaches, and public/private utilities along a 350 foot section to accommodate the new right-turn pocket on south bound Bristol Street, north of Memory Lane. Once completed, these improvements will complement recently completed improvements from Memory Lane to Santa Clara Avenue resulting in a completed intersection, enhancing the roadway capacity, ride quality, and visual appearance of the Bristol Street corridor. The proposed Bristol Street and Memory Lane intersection improvement project is the last remaining corridor improvement project that will finalize and complete the Bristol Street Widening Project initiated in January of 2000.
Project History
The Bristol Street Widening Project was planned as a long-term Capital Improvement Project to be completed in multiple phases as funding becomes available. The initial phases (Phases 1 and 2) were completed in 2002 and included improvements from St.
Andrew Place to McFadden Avenue and from Elm Street to Memory Lane. Since then, additional enhancements have been completed at key intersections, including Bristol Street and Warner Avenue, Bristol Street and 171h Street, as well as segments between McFadden Avenue and Civic Center Drive, and from Washington Avenue to 18th Street.
On September 17, 2024, the City Council approved the construction contract award for Bristol Improvements Phase 3, covering Civic Center Drive to Washington Avenue, which is near completion. On March 4, 2025, the City Council approved the construction contract award for Bristol Street Improvements Phase 4, covering Warner Avenue to St. Andrew Place, and is currently under construction. With the approval of this final project and the current construction of Phase 3 and Phase 4 well underway and on schedule, Staff anticipates that the Bristol Street Widening Project that was initiated by the City in 2000 will be completed by December 2026.
Grant Funding
This project was funded through a matching grant program. At the time of application in 2023, the total estimated project cost was $2,002,640, with 75% ($1,501,900) requested from and awarded by the Orange County Transportation Authority (OCTA) under the Measure M2 Comprehensive Transportation Funding Program (CTFP), and 25% ($500,740) provided as the required local match. The City received the full amount requested from OCTA.
As reflected in the results of the competitive bidding process, the project’s actual total delivery cost is $2,362,238, due to market conditions. The OCTA grant amount is capped at the awarded level; per OCTA guidelines, pursuing additional funding would require canceling the existing award and reapplying the following grant cycle, adding at Bristol Street and Memory Lane Intersection Improvements February 17, 2026
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least a 12 month delay with no guarantee that a new application would be awarded. In order to complete and deliver the project under current market conditions, an additional $359,598 in local funds is necessary to cover the difference.
Project Advertisement and Contractor Procurement
To provide local vendors with an opportunity to submit bids, the City notified 88 regional vendors via PlanetBids, many of whom are Santa Ana-based. Furthermore, staff specifically contacted Santa Ana vendors to encourage their participation in bids. A total of three (3) bids were received. No bids were received from Santa Ana contractors.
As required by law, a Notice Inviting Bids was advertised in the Orange County Register on October 10, 2025, and October 14, 2025. The project was also advertised in PlanetBids from October 1, 2025, to October 17, 2025. Bids were received electronically via PlanetBids on October 17, 2025. No bid protests were submitted by any bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) is available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BID
1 Excel Paving Co. Long Beach, CA $1,889,790
2 All American Asphalt Corona, CA $2,399,329
3 Onyx Paving Company, Inc. Yorba Linda, CA $2,425,000
A total of three (3) responsive bids were received. Excel Paving Co. submitted the lowest responsive bid of $1,889,790 (Exhibit 2). Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Excel Paving Co. (Exhibit 3).
Excel Paving Co. has performed work as a prime contractor in the City of Santa Ana in the past five (5) years, including projects such as West Willits Protected Bike Lanes, Safe Routes to School at Davis Elementary, and Miscellaneous Storm Drain Repairs.
The contractor satisfactorily completed these projects, and staff recommends awarding the construction contract to Excel Paving Co. (Exhibit 3) Project Delivery
To deliver a complete project, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing, in addition to the construction contract. Construction administration and inspection may be performed by either Staff or consultants and includes construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; materials Bristol Street and Memory Lane Intersection Improvements February 17, 2026
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testing; and implementation of labor requirements. Any allocated construction administration funds not spent are considered project savings and returned to the respective fund balance upon project closeout.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $2,362,238.
Project Item Total
Construction Contract Bid Amount $1,889,790
Construction Administration $151,469
Inspection $96,000
Testing $36,000
Unanticipated or Unforeseen Work $188,979
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,362,238
Project Schedule and Contract Time
The project is estimated to be completed in August 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 90 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite project delivery. The projected completion date, based on the submitted schedule, falls within the allotted 90 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $3,300 per calendar day as specified in the bid documents.
Project Milestones
Milestone Estimated
Completion
Notes
Administrative Startup February 2026 Contract execution, bonds, insurance
Material Procurement March 2026 Procurement may take place concurrently with construction.
Contractor Mobilization April 2026 Start of construction activities Project Completion August 2026 Based on 90 working days Bristol Street and Memory Lane Intersection Improvements February 17, 2026
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Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
The project scope will impact nearby businesses and residents. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
• Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date, • A project information sign will be posted at the construction site, including contact information for public inquiries,
• Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins, • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.
ENVIRONMENTAL IMPACT
In 1990, the City Council approved the Bristol Street Final Environmental Impact Statement/Environmental Impact Report (FEIS/EIR No. 89-01). Due to minor design modifications, an Addendum to the FEIS/EIR was prepared and adopted by City Council on December 5, 2017, pursuant to the California Environmental Act (Exhibit 4). The proposed project complies with the adopted Environmental Impact Report.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,362,228. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2026-2027.
The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary.
Approval of the requested appropriation adjustment will recognize $200,000 from the spendable fund balance in the Public Works Water Revenue and Water Utility Capital, Transfer from Fund 060 revenue account, and appropriate the same amount to the Bristol Street and Memory Lane Intersection Improvements February 17, 2026
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Water – Interfund Transfer, Transfer to Fund 066, and Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. Any remaining balances not expended at the end of the current fiscal year will be presented to the City Council for approval of carryovers to Fiscal Year 2026-2027.
Approval of the request to reallocate funds will provide a total of $260,238 in unspent funds from Project 23-6702.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
CURRENT BUDGET
2025-26 05917663-66220
(17-6883)
Select Street
Construction
Gas Tax HUTA 2103,
Improvements Other
Than Building
$400,000
2025-26 03217663-66220
(17-6883)
CTFP Grant –
Measure M
Street
Construction
Measure M2
Competitive Street,
Improvements Other
Than Building
$1,501,900
APPROPRIATION ADJUSTMENT
2025-26 06617647-66301
(17-6883)
Water
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$200,000
REALLOCATION
2025-26
05917663-66220
(From 23-6702
to 17-6883)
Select Street
Construction
HUTA 2103 Gas Tax,
Improvements Other
Than Buildings
$260,338
TOTAL $2,362,228
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, City Manager