City Clerk’s Office
www.santa-ana.org/city-clerks-office
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Boards and Commissions Biannual Attendance Report
AGENDA TITLE
Boards and Commissions Biannual Attendance Report for July Through December 2025
RECOMMENDED ACTION
1. Receive and file Boards and Commission Biannual Attendance report.
2. Provide direction to staff, if/as needed.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of July through December 2025.
Pursuant to Santa Ana Municipal Code (SAMC) Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutive, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the City, the office shall become vacant and shall be so declared by the City Council.
Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may declare such vacancy and remove the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to SAMC Section 2-326(b) and following the required noticing procedures of Government Code Section 54974(a).
In 2025, no board or commission member missed at least half of the regularly scheduled meetings. During this reporting period, one member of the Arts and Culture Commission had two consecutive unexcused absences.
Boards and Commissions Biannual Attendance Report
March 3, 2026
5 5
7 3
Three boards/commissions have full membership, as follows:
- Parks, Recreation, and Community Services Commission
- Planning Commission (includes one holdover appointee) - Police Oversight Commission (includes one holdover appointee) The other eight boards/commissions have at least one vacancy, as follows:
- Arts and Culture Commission: 2 vacancies (Ward Nos. 1 and 5) - Community Development Commission: 2 vacancies (Ward 2, Section 8 Tenant Seat)
- Environmental and Transportation Advisory Commission: 2 vacancies (Ward 5, Hispanic Chamber of Commerce Representative)
- Historic Resources Commission: 1 vacancy (Ward 5)
- Measure X Oversight Committee: 3 vacancies (Ward Nos. 1, 2, and 4) - Personnel Board: 1 vacancy (Ward 1) and 1 holdover appointee (Ward 6) - Rental Housing Board: 4 vacancies (Ward Nos. 3, 4, 5, and 6) - Youth Commission: 2 vacancies (Ward Nos. 2 and 5)
The Rental Housing Board only had three appointed members for the first half of this reporting period (July – September), leaving them unable to have quorum to meet and conduct business. From October to December, there were four appointed members which fulfills quorum; however, individual schedules of the members did not allow them to all be present at the regularly scheduled meeting dates/times so no meetings were held. Subsequent appointments and resignations resulted in this board having four members briefly, although it now only has three appointed members and is unable to meet or conduct business as required by the Santa Ana Municipal Code.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Biannual Attendance Reports
2. Roster of Current Vacancies and Expired Terms
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, City Manager