Information Technology
www.santa-ana.org/IT
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Financial System Maintenance, Services, and Software Licenses
AGENDA TITLE
Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance and Support (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a renewal form for the agreement with Infor (US), LLC for Lawson financial system maintenance and support to extend the term for a one-year period for an amount of $352,579 beginning July 1, 2026 through June 30, 2027, with two (2) one-year optional renewals, for a total amount of $1,122,471 (Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City currently relies on the Lawson financial system to process, account for, maintain, track, and report on the City’s financial information and transactions. This includes functions for general ledger, accounts payable, billing, accounts receivable, cash management, procurement, inventory, asset management, grant management, projects and activities, budgeting, business intelligence, and reporting. The system is used to produce the Annual Comprehensive Financial Report (ACFR) required by California State Law and the City Charter.
After a competitive procurement process, the City Council approved an agreement with Lawson Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial system (Agreement A-2008-037). The system went live in September 2009 and replaced a legacy mainframe system that was over 20 years old. Lawson Software Americas, Inc. was acquired by Infor (US) Inc. in 2011. Staff recommends approving the Renewal Form for continued annual maintenance and support. Annual maintenance entitles the City to receive software updates and technical support services, which are required to ensure system availability, proper operation, and legislative compliance.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Financial System Maintenance, Services, and Software Licenses March 3, 2026
5 5
9 4
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget. Future fiscal year funding will be included in the proposed budgets for City Council consideration. Estimated amounts expended per fiscal year are shown in the table below.
Fiscal
Year
Accounting Unit
- Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
2025-26 10920141-62306 Information
Technology
Enterprise Systems–
Software
Maintenance &
Support
$352,579
2026-27 10920141-62306 Information
Technology
Enterprise Systems–
Software
Maintenance &
Support
$373,734
2027-28 10920141-62306 Information
Technology
Enterprise Systems –
Software
Maintenance &
Support
$396,158
Total
$1,122,471
EXHIBIT(S)
1. Infor Renewal Form
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nuñez, City Manager