Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project
AGENDA TITLE
Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (Project No. 23-6700) (Non-General Fund)
RECOMMENDED ACTION
1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,243,213, which includes $994,570 for the construction contract, $149,186 for contract administration, inspection, and testing, and a $99,457 for unanticipated or unforeseen work.
2. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $994,570, subject to change orders, for construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (No. 23-6700), for a term beginning March 3, 2026, and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-91 will be filed for Project No. 23-6700.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The rehabilitation of Grand Avenue from Edinger Avenue to McFadden Avenue (Exhibit 1) was approved by City Council in the FY 24/25 Capital Improvement Program (Project No. 23-6700). The Project will improve this street segment by removing and replacing failed asphalt sections and replacing damaged concrete curbs, gutters, sidewalk, driveways, and curb ramps. The project also includes traffic improvements, such as enhanced traffic striping and pavement markings. Once completed, these improvements will enhance the ride quality and visual appearance of the street. Pedestrian facility improvements will also comply with Americans with Disabilities Act (ADA) standards.
Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026
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Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 2,528 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of 11 responsive bids were received including one bid from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on July 30, 2025 and August 6, 2025. The project was also advertised in PlanetBids from December 15, 2025 to January 9, 2026. Bids were received electronically via PlanetBids on January 9, 2026. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BID
1 R.J. Noble Company Orange, CA $994,570
2 Onyx Paving Company, Inc. Yorba Linda, CA $1,011,000
3 Hardy & Harper, Inc. Lake Forest, CA $1,085,000
4 Toro Enterprises, Inc. Oxnard, CA $1,101,739
5 All American Asphalt Corona, CA $1,139,119
6 Calmex Engineering, Inc. Bloomington, CA $1,148,430
7 Vido Samarzich, Inc. Santa Ana, CA $1,176,250
8 Marjani Builders, Inc. Rancho Mission Viejo,
CA $1,231,720
9 ACC & Engineering LLC Anaheim, CA $1,275,434
10 Excel Paving Co Long Beach, CA $1,284,959
11 Van Engineering Inc. Wildomar, CA $1,315,070
A total of 11 responsive bids were received. R.J. Noble Company submitted the lowest responsive bid in the amount of $994,570 (Exhibit 2). Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to R.J. Noble Company (Exhibit 3).
R.J. Noble Company has previously performed work as a prime contractor in the City of Santa Ana within the past five (5) years, including the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane project. The contractor satisfactorily completed the project and staff recommends awarding the construction contract to R.J. Noble Company for the construction of the Project.
Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026
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Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,243,213.
Project Item Total
Construction Contract Bid Amount $994,570
Construction Administration $79,566
Inspection $49,729
Testing $19,891
Unanticipated or Unforeseen Work $99,457
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,243,213
Project Schedule and Contract Time
The project is estimated to be completed in July 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is July 2026, which is within the allotted 45 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $3,500 per calendar day as specified in the bid documents.
Project Milestones
Milestone Estimated
Completion
Notes
Administrative Startup March 2026 Contract execution, bonds, insurance
Material Procurement April 2026 Procurement may take place concurrently with construction.
Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026
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Milestone Estimated
Completion
Notes
Contractor Mobilization April 2026 Start of construction activities Project Completion July 2026 Based on 45 working days
Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
The project scope will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date, A project information sign will be posted at the construction site, including contact information for public inquiries,
Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2023-91 will be filed for Project 23-6700 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (No. 23-6700) is $1,243,213. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026
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presented to City Council for approval of carryovers into Fiscal Year 2026-2027 (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
CURRENT BUDGET
2025-26
05917665-
66220
(23-6700)
Select Street
Construction
HUTA Gas Tax –
RMRA,
Improvements Other
Than Buildings
$1,122,000
2025-26
03217662-
66220
(23-6700)
Measure M-
Street
Construction
Measure M2 Local
Fairshare St,
Improvements Other
Than Buildings
$121,213
TOTAL $1,243,213
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager