Finance and Management Services
www.santa-ana.org/finance
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Citywide Uniform Rental and Workplace Solutions Services
AGENDA TITLE
Agreement with Cintas Corporation No. 3 for Uniform Rental and Workplace Solutions Services (Specification No. 25-035) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Cintas Corporation No. 3 to provide Uniform Rental and Workplace Solution Services in an amount not to exceed $858,000 for a term beginning March 3, 2026, and expiring March 2, 2028, with provisions for three (3), one-year extensions (Agreement A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Purchasing Division establishes annual Citywide agreements with vendors that provide goods and services required by multiple City departments on a recurring basis.
In accordance with the City’s general employee Memorandum of Understanding, clean uniforms are provided to all employees who are required by the City to wear uniforms according to their job classification. Additionally, safety mats are highly encouraged in heavy traffic areas of City Hall and other City owned locations in order to minimize any potential risk of fall and injury. The rental and workplace solutions provided by Cintas Corporation includes the weekly laundering of garments and safety mats, along with pick- up and drop-off services.
Santa Ana Ordinance No. NS-3041 authorizes the City to purchase contracts from any public agency utilizing a competitive bid process. Omnia, a cooperative government purchasing agency, awarded a contract to Cintas Corporation (Contract No. 001299) for uniform rental and workplace solutions as a result of open, competitive bidding, and meets the City’s requirements. Staff researched available procurement options and product offerings in the market and determined that the uniform rental and workplace solutions provided by Cintas Corporation ensures City staff with guaranteed weekly uniform and safety mat cleaning services, along with a high level of customer service.
Citywide Uniform Rental and Workplace Solutions Services March 3, 2026
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget. The agreement covers two years and includes up to three, one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year allocation; subsequent years are anticipated to follow a similar breakdown plus allotted escalation per the master agreement.
Department / Division Account Amount
CDA - Parking Meter Services 02718131-62300 $925
FMSA - Treasury Customer Services 01110130-63001 $1,000 POL – Police Department 01114403-62300 $40,000
PRCSA - Santa Ana Zoo Maintenance 01113220-62300 $1,710 PRCSA - Santa Ana Zoo Animal Care 01113220-62300 $6,155 PWA - Building Maintenance Custodial Services 07317101-63001 $3,696 PWA - Building Maintenance Services 07317100-63001 $5,782 PWA - Fleet Equipment Maintenance Garage
Operations 07517100-62300 $9,200
PWA - Maintenance Services Graffiti Abatement
Service Enhancements 01117642-63001 $575
PWA - Maintenance Services Tree Service
Enhancements 01117643-63001 $8,050
PWA - Maintenance Service Enhancements 01117017-63001 $2,760 PWA - Maintenance Services
Environment/Sanitation 06817640-63001 $1,495
PWA - Maintenance Services Roadway Cleaning 06817641-63001 $8,050 PWA - Parks Maintenance Service Enhancements 01117651-63001 $17,500 PWA - Water Resources Sanitary Sewer Services 05617640-62300 $9,500 PWA - Water Resources Water Utility Water
Production and Supply 06017640-62300 $9,500
PWA - Water Resources Water System
Maintenance 06017641-62300 $9,500
PWA - Water Resources Water Quality 06017644-62300 $9,000 PWA - Water Resources Water Admin and
Engineering 06017645-63001 $2,500
PWA - Water Resources Water Meter Services 06017646-62300 $9,000 Total $155,898
Citywide Uniform Rental and Workplace Solutions Services March 3, 2026
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EXHIBIT(S)
1. Agreement with Cintas Corporation No. 3 (A-2026-XXX)
2. Cooperative agreement with Cintas Corporation
Submitted By: Alexander Trinidad, Executive Director Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager