Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 17, 2026
TOPIC: Purchase Order Contracts for Vehicle Body Repair Services
AGENDA TITLE
Aggregate Purchase Order Contracts to Classic Collision Santa Ana and Kelly’s Body Shop Inc. for Vehicle Body Repair Services (Spec No. 25-139) (Non-General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to Classic Collision Santa Ana and Kelly’s Body Shop, Inc. for vehicle body repair services for $500,000, for the term beginning March 17, 2026 and expiring March 16, 2027, with provisions for four, one-year renewals, in a total aggregate amount not-to-exceed $2,500,000.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) is responsible for the acquisition, maintenance, repair, and replacement of City vehicles, trucks, and maintenance equipment that at times require auto body repair work stemming from collisions and restoration maintenance, such as painting and refurbishing. While the City’s Fleet Services staff and facilities are specialized for vehicle preventative maintenance and mechanical repairs, auto body repair work requires specific equipment, regulated facilities, and is a specialized trade.
Establishing aggregate purchase order contracts for vehicle body repairs is necessary to ensure the City’s fleet remains safe, in operational condition, and presentable for daily use across multiple City departments. Auto body and collision repair services are required on an as-needed basis and include, but are not limited to, general body and collision repair, dent repair, component replacement of exterior and interior body elements, glass repair and replacement, window tinting, and full or partial vehicle painting. The City currently utilizes aggregate purchase order contracts with Kelly’s Body Shop and Cosmetic Care, Inc. for these services, which are set to expire March 16, 2026. Historically, the City spends an average of $330,000 annually on auto body repair services.
Purchase Order Contracts for Vehicle Body Repair Services March 17, 2026
5 6
2 6
Invitation for Bids (IFB) No. 25-139 was advertised on December 4, 2025 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows:
107 Vendors notified
17 Santa Ana vendors notified
11 Vendors downloaded the bid packet
2 Responsive Bids received
2 Responsive Bids received from Santa Ana vendors Bids were opened on January 8, 2026, and evaluated (Exhibit 1). Two bids were submitted by the IFB deadline and both bids were determined to be responsive to the specifications and met the City’s requirements. Kelly’s Body Shop has provided vehicle body repair services to the City for over 15 years and has demonstrated reliable and quality work, consistently meeting or exceeding expectations. Although this will be the City’s first time contracting with Classic Collision Santa Ana, the local vendor is a nationwide provider with more than 35 years of experience delivering high-quality collision repair services. Staff recommends awarding aggregate purchase order contracts to both responsive bidders to ensure flexibility to provide timely services, minimizing vehicle downtime and maintaining continuity of City operations. The proposed annual allocation accounts for rate increases and increased demand for repairs.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following account for Fiscal Year 2025-26.
Subsequent funding for renewal options, if exercised, will be included in the proposed budgets for City Council consideration.
Fiscal Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
2025-26
(Mar-Jun)
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$145,833
2026-27
(Jul-Mar)
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$354,167
Purchase Order Contracts for Vehicle Body Repair Services March 17, 2026
5 6
2 6
Optional Four, One-Year Renewals:
2026-27
(Mar-Jun)
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$145,833
2027-28
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$500,000
2028-29
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$500,000
2029-30
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$500,000
2030-31
(Jul-Mar)
07517100-
62322
Fleet
Maintenance
Equip Maint-Garage
Operation,
Maintenance & Repair
Machinery &
Equipment
$354,167
TOTAL: $2,500,000
EXHIBIT(S)
1. Abstract of Bids (No. 25-139)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Approved By: Alvaro Nuñez, City Manager