EXHIBIT 2
EXHIBIT A
SCOPE OF SERVICES AND FEES
General Description
The Planning and Building Agency’s Building Safety Division of the City of Santa Ana foresees the submittal of many construction projects in the near future resulting from the adoption of new specific plans, sustained economic and market interest in the community, and the pending Zoning Code Update. Therefore, the City is seeking the services of professional consultants to support the efforts of City staff in the area of Building Safety Services that include Plan Check Services, Inspection Services, and Technical Services.
Scope of Services
A. Plan Review Services
Consultant shall perform the following services for each assigned building plan review.
1. Detailed review of the mechanical, plumbing, electrical and building (architectural and structural) plans. Review supporting documents for industrial, commercial, residential and public buildings and determine compliance with applicable building standards as related to existing and proposed buildings.
2. Review the plans for compliance with California state-mandated regulations for energy conservation, disabled access, green building standards and City adopted ordinances.
3. Review the plans for compliance with Federal Flood Plain regulations for projects in the special flood hazard area designated on the flood insurance rate map (FIRM) as Flood Zone A or AE.
4. Recheck and approval of final plans and supporting documents to be provided without additional charge for recheck.
5. Submittal of approved plans and all supporting documents to the City of Santa Ana.
6. Provide all necessary liaison and meetings with applicants via phone, e-mail or in person to expedite the review process and consult on complex code issues with City of Santa Ana Building Official.
7.Plan review report to be customized for each project and be delivered via mail or e-mail to City and the applicant.
8. Structural portion of the plans to be reviewed by California Licensed Civil or Structural Professional Engineer.
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4 9. Plan reviewer to be consistent, accurate, available, and responsive to the City and the applicant via phone, e-mail, and meetings. Also, the plan reviewer shall be available to the Building Official and his staff to help answer Code questions arising from the review.
Plan reviewer shall provide assistance in evaluation of alternate materials, design and methods of construction proposed by applicant.
10. Plan reviewer shall be available, at no expense to the City of Santa Ana, to meet at the City office with owners, architects, engineers and contractors to discuss the Plan Check issues.
11. Plan reviewer to verify that the job description, scope of work, square footages, occupancy classifications and type of construction, on the permit application agrees with the plans and specifications. Plan reviewer will also verify the building valuation based upon valuation costs used by the City of Santa Ana.
12. Initial Plan review to be complete within ten (10) working days and recheck within five (5) working days.
13. Consultant fee for review services to be 60% of the City of Santa Ana Standard Plan Check Fee, excluding any accelerated plan check fee.
14. Hourly projects including revisions, deferred submittals, trusses, stairs, curtain walls, mechanical, plumbing and electrical plan reviews will be checked on an hourly rate of $120.00/hour when performed by a Certified Plans Examiner and a rate of $150.00/hour when performed by a registered Senior Plan Check Engineer.
15. Expedited Plan Review will be provided when requested for an individual project and will be an additional 30% of the plan review fees above. For Expedited Plan Review, the initial plan review to be complete within five (5) to seven (7) working days and recheck within five (5) working days.
16. Fee(s) are charged in conformance with the City's Miscellaneous Fee Schedule.
17. Provide in-house temporary staff as approved by the Executive Director of the Planning and Building Agency.
18. Courier service for pickup and delivery of plans to the City shall be provided at no additional cost.
19. Plan review shall be performed electronically using the City’s electronic plan review system when requested by the City. No additional fees shall be charged for electronic plan review.
B. Building Inspection Services
Consultant shall perform the following services.
1. Building inspection services for industrial, commercial, residential and public buildings to determine compliance with approved plans and documents as well as applicable building standards as related to existing and proposed buildings. 2 6
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4 2. Building inspection services for compliance with California state-mandated regulations for energy conservation, disabled access, green building standards and City adopted ordinances.
3. Building inspection services for compliance with Federal Flood Plain regulations for projects in the special flood hazard area designated on the flood insurance rate map (FIRM) as Flood Zone A or AE.
4. Building inspectors shall be certified to perform inspections for compliance with applicable California Building Standards Codes.
5.Building inspectors shall complete all necessary City forms and documents, enter results, and follow the City’s workflow when an inspection is conducted. Inspectors will provide accurate correction notices and inspection records.
6. Building inspections shall be charged at an hourly rate of $100.00/hour when performed by a Certified Building Inspector and a rate of $125.00/hour when performed by a Senior Certified Building Inspector. Mileage will not be reimbursed by the City.
7. Provide accelerated building inspection services on an as-needed basis.
8. Provide in-house temporary staff.
C. Technical Services
Consultant shall perform the following services.
1. Technical services shall be provided as-needed at hourly rates listed in Sections A and B above, based on the qualifications of the consultant that will provide the service.
Technical services shall include training and technical studies with reporting with rates ranging from $80.00/hour to $150.00/hour, and document management system administration services with rates ranging from $25.00/hour to $45.00/hour based on experience.
2. Permit technical services shall be charged at an hourly rate of $70.00/hour when performed by non-certified permit technicians and $85.00/hour when performed by Certified Permit Technician.
3. Structural Peer Review services shall be performed by a California registered Structural Engineer who has expertise in the current edition of ASCE 41 and performance-based structural design methodologies. Peer reviewer shall have technical expertise in the evaluation and retrofit of buildings similar to the one being reviewed and shall be familiar with the technical issues and regulations governing the work to be reviewed. Consultant shall provide a lump sum fixed fee for the structural peer review services based on the scope and complexities of the project. This fee shall be subject to the approval of the project applicant as a pass-through fee and shall be paid by the project applicant in conformance with the City's Miscellaneous Fee Schedule.