Police Department
www.santa-ana.org/pd
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 7, 2026
TOPIC: Enterprise Fleet Management Lease Amendment
AGENDA TITLE
Amendment to Supplemental Agreement with Enterprise Fleet Management, Inc. for Leased Vehicles
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the supplemental agreement with Enterprise Fleet Management, Inc. to exercise a one-year extension from April 19, 2026 through April 18, 2027 for leased vehicles and maintenance management services for an annual amount not to exceed $520,536 (Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On January 16, 2024, the City Council approved seven agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. (“Enterprise”) for leased vehicles and maintenance agreements for both the Santa Ana Police Department and the Planning and Building Agency. These agreements included the following:
Master Walkaway Lease Agreement;
Master Equity Lease Agreement;
Maintenance Management and Fleet Rental Agreement;
Supplemental Agreement between City and Enterprise;
Indemnity Agreement for Master Walkaway Lease Agreement; Indemnity Agreement for Master Equity Lease Agreement; and Amendment to Maintenance Management and Fleet Rental Agreement.
The City Council’s approval of the agreement covering the period of January 1, 2024 through April 18, 2026 was based on Santa Ana Ordinance No. NS-3041, which authorized the City to purchase against contracts awarded by any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Enterprise Fleet Management, Inc. (Contract No.
Enterprise Fleet Management Lease Amendment
April 7, 2026
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8 7
030122-EFM) for procurement of fleet management services, open-end leases, maintenance management programs, etc., as a result of open, competitive bidding on behalf of its members, which includes government agencies. Utilizing Sourcewell’s contract enabled the City to enter into new agreements with Enterprise and obtain the best pricing and allowed both departments to continue with the existing lease vehicles that were currently under contract.
The Planning and Building Agency was allocated one-time funding to purchase new vehicles and have since returned all lease vehicles back to Enterprise during calendar year 2025. Currently, the Police Department leases 53 vehicles.
Sourcewell’s contract with Enterprise has been extended to April 18, 2027 by mutual consent. Staff recommends amending the supplemental agreement to exercise the same one-year extension for an annual amount not to exceed $520,536.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 25-26 budget in the following accounts and funding for FY 26-27 will be included in the proposed budget for City Council consideration:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
FY 25-26 01114XXX-62300 General Fund
Police Department
Various, Contract
Services-
Professional
$116,635
FY 25-26 01214010-62300 Cannabis Fund
Police Enforcement
Services, Contract
Services-
Professional
$ 13,500
FY 26-27 01114XXX-62300 General Fund
Police Department
Various, Contract
Services-
Professional
$349,901
FY 26-27 01214010-62300 Cannabis Fund
Police Enforcement
Services, Contract
Services-
Professional
$ 40,500
Total $520,536
Enterprise Fleet Management Lease Amendment
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EXHIBIT(S)
1. Amendment to Supplemental Agreement
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager