Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 7, 2026
TOPIC: Purchase Order Contracts for Equipment Rentals and Related Products and Services
AGENDA TITLE
Aggregate Purchase Order Contracts to Herc Rentals, Inc., Sunbelt Rentals, and United Rentals for Equipment Rentals and Related Products and Services (Specification No. 26-014) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to Herc Rentals, Inc., Sunbelt Rentals, and United Rentals for equipment rentals and related products and services on an as- needed basis, in a total aggregate amount not to exceed $720,000, for a term beginning April 7, 2026 and expiring October 31, 2027.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) oversees and maintains the daily operations of the City’s water and sanitary sewer systems and their associated facilities, and oversees the maintenance and improvements of all City parks and building facilities. PWA utilizes equipment rental services to provide an efficient means of acquiring special equipment on an as-needed temporary basis to support specific operations and special projects.
Additionally, the Santa Ana Police Department use equipment rental services to assist the Police Department’s Cannabis Enforcement team for various cases, as needed.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Charlotte contract no. 2019000318 with Herc Rentals Inc. for equipment rentals and related products and services (Exhibit 1), the OMNIA Partners contract no. R241502 with Sunbelt Rentals for equipment and tool rental services (Exhibit 2), and the Sourcewell contract no. 040924-URI with United Rentals for rental equipment (Exhibit 3) were all awarded as a result of open, competitive bidding, and meet the City’s requirements.
Purchase Order Contracts for Equipment Rentals and Related Products and Services April 7, 2026
5 6
8 1
The existing aggregate purchase order contracts with Herc Rentals, Inc., Sunbelt Rentals, and United Rentals were established for a three-year term and set to expire on April 19, 2026, with a total amount not to exceed $568,000. The new proposed aggregate purchase order contracts includes increases to support a growing number of in-house capital and maintenance projects that are currently planned and underway. Improvements at the Garthe Pump Station are currently in construction, and upon completion, staff will proceed with additional in-house projects. Over the past year, PWA has also expanded its staffing levels, increasing operational capacity to bring construction in-house. While new vehicles and equipment are procured, project delivery timelines necessitate continued reliance on rental equipment in the interim. These contracts provide access to a range of equipment, from daily-use service vehicles to specialized machinery not typically owned by the City but required for specific projects.
Maintaining access to all three vendors ensures greater equipment availability, operational flexibility, and efficient use of resources.
All three vendors, Herc Rentals, Inc., Sunbelt Rentals, and United Rentals, maintain a comprehensive local inventory of rental equipment that meet the needs of each agency.
Staff recommends awarding aggregate purchase order contracts to Herc Rentals, Inc., Sunbelt Rentals, and United Rentals for equipment rentals and related products and services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for FY 2025-26. Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Account Description Amount
06017640-
63001
Water Water Utility Water
Production & Supply –
Miscellaneous Operating
Expense
$47,368
06017648-
63001
Water Water Resources
Construction –
Miscellaneous Operating
Expenses
$39,474
FY25-26
(Apr –
Jun)
08517138-
62300
City Yard
Operations
City Yard Operations –
Contract Services-
Professional
$4,737
Purchase Order Contracts for Equipment Rentals and Related Products and Services April 7, 2026
5 6
8 1
01117651-
62320
General Park Maintenance Service
Enhancement –
Maintenance & Repair
Building & Ground
$7,895
01117652-
62320
General PWA – Park Service
Enhancement –
Maintenance & Repair
Buildings & Ground
$7,895
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance
– Maintenance & Repair
Buildings & Ground
$1,579
06717650-
62320
Regional
Transportation
Center
PWA – SARTC Operations
– Maintenance and Repair
Buildings & Ground
$1,579
07317100-
62300
Building
Maintenance
Building Maintenance –
Contract Services-
Professional
$1,579
07517100-
62300
Fleet
Maintenance
Equipment Maintenance –
Garage Operation –
Contract Services-
Professional
$1,579
06017640-
63001
Water Water Utility Water
Production & Supply –
Miscellaneous Operating
Expense
$189,474
06017648-
63001
Water Water Resources
Construction –
Miscellaneous Operating
Expenses
$157,895
08517138-
62300
City Yard
Operations
City Yard Operations –
Contract Services-
Professional
$18,947
01117651-
62320
General Park Maintenance Service
Enhancement –
Maintenance & Repair
Building & Ground
$31,579
01117652-
62320
General PWA – Park Service
Enhancement –
Maintenance & Repair
Buildings & Ground
$31,579
FY26-27
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance
– Maintenance & Repair
Buildings & Ground
$6,316
Purchase Order Contracts for Equipment Rentals and Related Products and Services April 7, 2026
5 6
8 1
06717650-
62320
Regional
Transportation
Center
PWA – SARTC Operations
– Maintenance and Repair
Buildings & Ground
$6,316
07317100-
62300
Building
Maintenance
Building Maintenance –
Contract Services-
Professional
$6,316
07517100-
62300
Fleet
Maintenance
Equipment Maintenance –
Garage Operation –
Contract Services-
Professional
$6,316
06017640-
63001
Water Water Utility Water
Production & Supply –
Miscellaneous Operating
Expense
$63,158
06017648-
63001
Water Water Resources
Construction –
Miscellaneous Operating
Expenses
$52,631
08517138-
62300
City Yard
Operations
City Yard Operations –
Contract Services-
Professional
$6,316
01117651-
62320
General Park Maintenance Service
Enhancement –
Maintenance & Repair
Building & Ground
$10,526
01117652-
62320
General PWA – Park Service
Enhancement –
Maintenance & Repair
Buildings & Ground
$10,526
07417655-
62320
Civic Center
Maintenance
Civic Center Maintenance
– Maintenance & Repair
Buildings & Ground
$2,105
06717650-
62320
Regional
Transportation
Center
PWA – SARTC Operations
– Maintenance and Repair
Buildings & Ground
$2,105
07317100-
62300
Building
Maintenance
Building Maintenance –
Contract Services-
Professional
$2,105
FY27-28
(Jun 27 –
Oct 27
07517100-
62300
Fleet
Maintenance
Equipment Maintenance –
Garage Operation –
Contract Services-
Professional
$2,105
TOTAL: $720,000
Purchase Order Contracts for Equipment Rentals and Related Products and Services April 7, 2026
5 6
8 1
EXHIBIT(S)
1. City of Charlotte Contract No. 2019000318
2. OMNIA Partners Contract No. R241502
3. Sourcewell Conract No. 040924-URI
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager