Public Works Agency
www.santa-ana.org/pw
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 21, 2026
TOPIC: Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project for Susan Street, Garry Avenue, Carriage Drive, Yale Street, Moore Avenue, and Shannon Street
AGENDA TITLE
Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project for Susan Street, Garry Avenue, Carriage Drive, Yale Street, Moore Avenue, and Shannon Street (Projects No. 24-6701, 25-6701, 26-6701) (Non-General Fund)
RECOMMENDED ACTION
1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $5,799,849, which includes $4,639,879 for the construction contract, $695,982 for contract administration, inspection, and testing, and $463,988 for unanticipated or unforeseen work.
2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $4,639,879, subject to change orders, for construction of the Industrial Street Repair Program Project (No. 24-6701, 25-6701, 26-6701), for a term beginning April 21, 2026 and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-1 will be filed for Project No. 24-6701, 26- 6701. Categorical Exemption Environmental Review No. ER-2026-2 will be filed for Project No. 26-6701.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) is responsible for managing the City’s roads and transportation network which is comprised of arterial, residential, alley, and industrial streets. These segments of industrial streets include Susan Street from Alton Avenue to Segerstrom Avenue; Garry Avenue from Harbor Boulevard to Yale Street; Carriage
Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project
April 21, 2026
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Drive from Harbor Boulevard to Yale Street; Yale Street from Garry Avenue to Segerstrom Avenue; Moore Avenue from cul-de-sac to Shannon Street; and Shannon Street from Moore Avenue to Garry Avenue (Exhibit 1). The segments were identified as requiring reconstruction and rehabilitation and were approved in the Capital Improvement Project (CIP) for Fiscal Year 24/25 and 25/26. The scope of work includes excavation, grading, removal and replacement of asphalt concrete pavement, curb and gutter, drive approaches, sidewalk, curb ramps, cross gutter, traffic signal modifications, installation of biofiltration systems, signing, and striping. Once completed, these improvements will improve the overall pavement condition, ride quality, and enhance the visual appearance of the street. Pedestrian facility improvements will also comply with the Americans with Disabilities Act (ADA) standards.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 82 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 13, 2026. The project was also advertised in PlanetBids from February 12, 2026 to March 5, 2026. Bids were received electronically via PlanetBids on March 5, 2026. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 All American Asphalt Corona, CA $4,639,879
2 R.J. Noble Company Orange, CA $4,682,605
3 Onyx Paving Company, Inc. Yorba Linda, CA $4,906,000
4 Hardy & Harper, Inc. Lake Forest, CA $5,110,000
5 Excel Paving Co Long Beach, CA $5,448,986
Five responsive bids were received. All American Asphalt submitted the lowest responsive base bid in the amount of $4,639,879 (Exhibit 2). Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to All American Asphalt (Exhibit 3).
Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project
April 21, 2026
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All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including Main Street Rehabilitation, Grand Avenue Rehabilitation, and Local Street Preventative Maintenance. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to All American Asphalt for the construction of the Project.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $5,799,849.
Project Item Total
Construction Contract Bid Amount $4,639,879
Construction Administration[RR1] $371,190
Inspection[RR2] $231,994
Testing $92,798
Unanticipated and Unforeseen Work $463,988
TOTAL ESTIMATED CONSTRUCTION DELIVERY
COST $5,799,849
Project Schedule and Contract Time
The project is estimated to be completed in October 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 75 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is October 2026, which is within the allotted 75 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $7,000 per calendar day as specified in the bid documents.
Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project
April 21, 2026
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Project Milestones
Milestone Estimated
Completion
Notes
Administrative Startup April 2026 Contract execution, bonds, insurance
Material Procurement May 2026 Procurement may take place concurrently with construction
Contractor Mobilization May 2026 Start of construction activities Project Completion October 2026 Based on 75 working days Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
The project scope will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date, A project information sign will be posted at the construction site, including contact information for public inquiries,
Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2026-1 will be filed for Project No. 24- Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project
April 21, 2026
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6701, 26-6701. Categorical Exemption Environmental Review No. ER-2026-2 will be filed for Project No. 26-6701 (Exhibit 4)
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the projects is $5,799,849. All funds are available for expenditure in Fiscal Year 2025-26.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2026-2027 (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% in construction contract change orders for unanticipated and unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
Fiscal
Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
CURRENT BUDGET
2025-26
05917664-
66220
(24-6701)
Select Street
Construction
Vehicle Impact
Fee Program,
Improvements
Other than
Buildings
$2,165,346
2025-26
05917664-
66220
(25-6701)
Select Street
Construction
Vehicle Impact
Fee Program,
Improvements
Other than
Buildings
$2,203,680
2025-26
05917664-
66220
(26-6701)
Select Street
Construction
Vehicle Impact
Fee Program,
Improvements
Other than
Buildings
$1,430,823
TOTAL $5,799,849
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Award a Construction Contract to All American Asphalt for the Construction of the Industrial Street Repair Project
April 21, 2026
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Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager