City Clerk’s Office
www.santa-ana.org/cityclerk
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 21, 2026
TOPIC: Agreement with Granicus, LLC for One Year Extension of Automated Agenda Management System
AGENDA TITLE
Agreement Extension with Granicus, LLC (formerly Prime Government Solutions, Inc.) to Continue Providing an Automated Agenda Management System for City Council and Boards and Commissions (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a one-year agreement extension with Granicus, LLC to continue providing an automated agenda management system in an amount not to exceed $54,637 for a term effective June 1, 2026 and expiring May 31, 2027 (Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On June 1, 2021, the City Council approved an agreement with Prime Government Solutions, Inc. for the implementation and maintenance of an automated agenda management system to support City Council, Board, Commission, and Committee meetings. The agreement had an initial five (5) year term with optional annual renewals thereafter with a 3% annual price increase.
The system provides a centralized, web-based platform that allows departments to electronically create, route, review, and approve agenda items, resulting in improved efficiency, accuracy, and transparency. The agreement included software licensing, hosting services, system maintenance, updates, and technical support.
In 2021, Prime Government Solutions was acquired by Rock Solid and in 2022 Rock Solid was acquired by Granicus, LLC. Granicus has assumed the 2021 Agreement between Prime Government Solutions and the City.
The proposed one-year extension will allow the City to continue utilizing the system without interruption while staff evaluates long-term technology planning and procurement options. The extension maintains the existing terms and conditions of the
Agreement with Granicus, LLC for One Year Extension of Automated Agenda Management System
April 21, 2026
5 7
2 5
agreement and ensures continued compliance with legislative management and public transparency requirements, while updating the name of the vendor to its current legal entity.
The one year extension reflects a 3% increase over the current year, in accordance with the provisions in the original agreement.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the approved FY 2025-26 budget and the remainder will be included in the proposed FY 2026-27 budget for City Council consideration.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description
Amount
2025-26 01107017-62300
City Clerk –
Service
Enhancement
Contract Services -
Professional $4,453
2026-27 01107017-62300
City Clerk –
Service
Enhancement
Contract Services -
Professional $50,184
TOTAL: $54,637
EXHIBIT(S)
1. Extension Letter
2. Original Agreement (A-2021-079)
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, City Manager