Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 21, 2026
TOPIC: Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements at MacArthur Place from First American Way to Columbine Avenue Project
AGENDA TITLE
Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements at MacArthur Place from First American Way to Columbine Avenue Project (No. 26-6700) (General Fund)
RECOMMENDED ACTION
1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,287,056, which includes $1,028,000 for the construction contract, $156,256 for contract administration, inspection, and testing, and $102,800 for unanticipated or unforeseen work.
2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,028,000, subject to change orders, for construction of the Business Area Road Improvements at MacArthur Place from First American Way to Columbine Avenue Project. (No. 26-6700), for a term beginning April 21, 2026 and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-21 will be filled for Project No. 26-6700 GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Business Area Road Improvements at MacArthur Place from First American Way to Columbine Avenue Project (Exhibit 1) was approved by City Council as part of the Budget and Capital Improvement Program for Fiscal Year 2025/26 (Project No. 26- 6700). The Project will improve the adjacent streets including Majestic Drive from Columbine Avenue to MacArthur Place, MacArthur Place from Columbine Avenue to Majestic Drive and First American Way-MacArthur Place intersection by removing and
Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements Project
April 21, 2026
5 6
9 4
replacing failed asphalt sections and replacing damaged concrete, sidewalk, curb ramps, curb and gutter, and driveway approaches, as well as installing new traffic loops, signage, and striping. Once completed, these improvements will improve the overall pavement condition, ride quality, and enhance the visual appearance of the street.
Pedestrian facility improvements will also comply with the Americans with Disabilities Act (ADA) standards.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 68 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of 10 bids were received. One bid was received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 3, 2026. The project was also advertised in PlanetBids from January 29, 2026 to February 25, 2026. Bids were received electronically via PlanetBids on February 25, 2026. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Onyx Paving Company, Inc. Yorba Linda, CA $1,028,000
2 R.J. Noble Company Orange, CA $1,094,849
3 Dash Construction Company,
Inc. Woodland Hills, CA $1,125,490
4 Hardy & Harper, Inc. Lake Forest, CA $1,132,001
5 All American Asphalt Corona, CA $1,169,726
6 Excel Paving Co Long Beach, CA $1,267,542
7 Vido Samarzich, Inc. Santa Ana, CA $1,276,713
8 PaveCo Construction Baldwin Park, CA $1,351,218
9 EBS General Engineering, Inc. Corona, CA $1,370,299
10 CJ Concrete Construction, Inc. Santa Fe Springs, CA $1,477,793 A total of ten responsive bids were received. Onyx Paving Company, Inc. submitted the lowest responsive base bid in the amount of $1,028,000 (Exhibit 2). Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Onyx Paving Company, Inc. (Exhibit 3).
Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements Project
April 21, 2026
5 6
9 4
Onyx Paving Company, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past three (3) years, including two Local Street Preventative Maintenance Projects and the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Projects. The Contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Onyx Paving Company, Inc. for the construction of the Project.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,287,056.
Project Item Total
Construction Contract Bid Amount $1,028,000
Construction Administration $82,240
Inspection $51,400
Testing $22,616
Unanticipated or Unforeseen Work $102,800
TOTAL ESTIMATED CONSTRUCTION DELIVERY
COST $1,287,056
Project Schedule and Contract Time
The project is estimated to be completed in August 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is August 2026, which is within the allotted 45 working days. If the contractor Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements Project
April 21, 2026
5 6
9 4
fails to deliver on time, they will be assessed a penalty of $3,910 per calendar day as specified in the bid documents.
Project Milestones
Milestone Estimated
Completion
Notes
Administrative Startup April 2026 Contract execution, bonds, insurance
Material Procurement May 2026 Procurement may take place concurrently with construction
Contractor Mobilization May 2026 Start of construction activities Project Completion August 2026 Based on 45 working days Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
The project scope will impact nearby businesses and residences. Additional outreach will occur following award to minimize these impacts. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date, A project information sign will be posted at the construction site, including contact information for public inquiries,
Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures, and
Provide advance notification to the South Coast Metro Alliance regarding the project scope and construction schedule to facilitate coordination and minimize disruptions.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Business Area Road Improvements Project
April 21, 2026
5 6
9 4
required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2026-21 will be filed for Project 26-6700 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,287,056. All funds are available for expenditure in Fiscal Year 2025-26.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2026-2027 (Exhibit 5).
The proposed contract authorizes staff a maximum of 10% in construction contract change orders for unanticipated or unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
CURRENT BUDGET
2025-26
01117017-
66220
(26-6700)
General Fund
Public Works –
Service
Enhancement,
Improvements Other
Than Buildings
$1,287,056
TOTAL $1,287,056
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager