Exhibit 1 — Santa Ana City Council, May 5, 2026

NSURANCE u'N FILE
01ORK MAY PROCEED
UNTI!NSURJ;NC EKP'Ukfi A- 2025- 083
JUN 12 2025

AGREEMENT WITH LANDSCAPE WEST MANAGEMENT SERVICES TO PROVIDE p'. WJ,L l) MEDIAN AND RIGHT OF WAY LANDSCAPING SERVICES wtwo fl klpa) THISAGREEMENTis madeand enteredintoon this3RDdayof June, 2025by andbetween Landscape West Management Services, Inc., a California corporation(" Contractor"), andthe City of SantaAna, a charter city and municipal corporation organizedand existing under the Constitution and laws of the State of California(" City").

RECITALS
A. On April 4, 2025, the City issued Request for Proposal No. 25- 058 (" RFP"), seeking proposalsfrom qualifiedfirms andorganizationsto providelandscapingmaintenanceand irrigationsystemsmaintenanceof streetmediansandpublicright-of-wayamenities, vacantlots/parcels, slopes,channels, andeasements.

B. Contractorsubmitteda timely andresponsiveproposal thatwas selectedby the City.

Contractor representsthat it is able and willing to provide the services described in the scope of work included in RFP 25- 058.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeablein its field and that any servicesperformedby Contractorunderthis Agreementwill be performedin compliancewith suchstandardsasmay reasonablybe expectedfrom aprofessional consultingfirm in thefield.

NOW THEREFORE, in considerationof the mutual andrespective promises, andsubjectto the terms and conditions hereinaftersetforth, the partiesagreeasfollows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations includingall labor, materials, tools, equipment, andincidentalcustomarywork requiredto fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporatedby reference.

2. COMPENSATION
a. City agreesto pay, and Contractoragreesto acceptastotal paymentfor its servicesfor City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed$ 9,370,000. b. Paymentby City shallbemadewithin forty-five (45) daysfollowingreceiptof proper invoice evidencing work performed, subject to City accounting procedures. City and Contractoragreethat all paymentsdueandowing underthis Agreementshall bemade throughAutomatedClearingHouse(ACH) transfers. Contractoragreesto executethe City' s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the dataprovided, the City will be authorizedto deposit payments directly into Contractor' s account(s) with financial institutions.

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EXHIBIT 1
Paymentneednotbemadefor workwhichfailsto meetthestandardsof performance setforth in theRecitalswhichmayreasonablybeexpectedby City.

3. TERM
This Agreementshallcommenceon July 1, 2025andcontinuefor athree (3) yearterm with the option for the City to grant up to two( 2), one( 1)yearextensions,exercisableby awriting by the City Manager andthe City Attorney, unlessterminatedearlier in accordancewith Section 15, below.

4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independentContractorandnotanemployeeof theCity. ThisAgreementisnotintendednorshall it be construedto createan employer-employeerelationship, ajoint venturerelationship, or to allowthe City to exercisediscretionor controlovertheprofessionalmannerin which Contractor performs the serviceswhich arethe subjectmatter of this Agreement; however, the servicesto be providedby Contractorshallbeprovidedin amannerconsistentwith all applicablestandardsand regulationsgoverningsuchservices. Contractorshallpayall salariesandwages, employer'ssocial securitytaxes, unemploymentinsuranceand similar taxesrelatingto employeesand shall be responsiblefor all applicablewithholdingtaxes.

Contractorrepresentsandwarrantsthat Contractorhasthe legal right to licenseany andall Documents & Data. Contractor makesno such representationand warranty in regard to Documents & Datawhich wereprovidedto Contractorby theCity. City shallnotbelimitedin anyway in its useof theDocumentsandDataatanytime, providedthatanysuchusenotwithin thepurposesintendedbythisAgreementshallbeatCity'ssolerisk.

6. INSURANCE
Contractorshallprocureandmaintainfor the durationof the agreement, the followinginsurance coverages:

MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractorshallmaintainlimits of insurancecoveragein thefollowing minimumamountsand

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shall be at least as broad as:

Automobile Liability ( AL): InsuranceServicesOffice Form CA 00 01 covering Code 1 any auto), with combined single limits of$ 1,000,000. In the event Contractor does not maintaincommercialautomobileliability insurance, City will acceptevidenceof personal automobile insurancewith existing limits, which canbe lower than $1,000,000.

Workers' Compensation ( W/ C): as requiredby the Stateof California, with statutory limits, and Employer' s Liability Insurance with limit of no less than $ 1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirementcan be waived if Contractor has no employees.

If Contractor maintains broader coverage and/ or higher limits than the minimums shown above, City requiresandshallbeentitledto thebroadercoverageand/orthehigherlimits maintainedby Contractor. Any available insuranceproceedsin excessof the specified minimum limits of insuranceandcoverageshall beavailableto City,
Other Insurance Provisions
Theinsurancepoliciesareto contain, or beendorsedto contain,thefollowing provisions:

1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arisingout of work or operationsperformedby or on behalfof the Contractor including materials, parts, equipment, andpersonnelfurnishedin connectionwith such work or operations.

2. All required insurance policies: Insurance company(ies) agreesto waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteersfor lossespaidunderthetermsof anypolicy which arisefrom work performed by Contractor for City.

3. All required insurance policies: For any claims related to this contract, Contractor's insurancecoverageshall be primaryand any insurancemaintainedby City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. All requiredinsurancepolicies: A severabilityof interestprovisionmustapplyfor all the additionalinsureds, ensuringthat Contractor's insuranceshallapply separatelyto each insured against whom a claim is made or suit is brought, except with respect to the insurer' s limits of liability.

S. Eachinsurancepolicy requiredhereinshallprovidethat coverageshall not be canceled, suspended, voided, reduced in coverageor in limits, non-renewed by the carrier, or materiallychangedexceptafterthirty( 30)dayspriorwrittennoticehasbeengivento City.

Ten( 10) daysprior written noticeshallbeprovidedto City for policy cancellationor non- renewaldueto non-payment.

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6. CertificateHolderoneachEvidenceof Insurancecertificateshallbe: City of SantaAna, Attention: Public 'Works Agency, M- 21, SantaAna, CA 92701. The nameand location of the event should be included in the Description of Operations section of each certificate.

Self- Insured Retentions
Self-insuredretentionsmustbedeclaredto andapprovedbytheCity. CitymayrequireContractor to purchasecoveragewith a lowerretentionor provideproofof ability to paylossesandrelated investigations, claim administration., and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurersauthorized to conduct businessin the stateof California withacurrentA.M. Bestratingof nolessthanA:VII, unlessotherwiseacceptableto City.

Verification of Coverage
Contractorshall furnish City with original Certificatesof Insuranceincluding all required amendatoryendorsements(or copiesof theapplicablepolicy languageeffectingcoveragerequired bythisclause) andacopyoftheDeclarationsandEndorsementPageoftheCGLpolicylistingall policy endorsements to Entity before work begins. However, failure to obtain the required documentsprior to thework beginningshallnot waiveContractor's obligationto providethem.

City reservesthe right to requirecomplete, certified copiesof all requiredinsurancepolicies, includingendorsementsrequiredby thesespecifications, atanytime.

Claims Made Policies
If any of the requiredpolicies provide coverageon a claims-madebasis:

I. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurancemustbemaintainedandevidenceof insurancemustbeprovidedfor atleastthree 3) yearsafter completion of work.

3. If coverageiscanceledornon-renewed, andnotreplacedwithanotherclaims-madepolicy formwith a retroactivedatepriorto thecontracteffectivedate, Companymustpurchase extendedreporting" coveragefor aminimumof three (3) yearsaftercompletionof work.

Subcontractors
Contractorshallrequireandverify thatall sub-contractorsmaintaininsurancemeetingall the requirementsstatedherein, andContractorshall ensurethat City is an additionalinsuredon insurance required from sub-contractors.

Special Risks or Circumstances /_
City reservestheright to modify theserequirements, includinglimits, basedon thenatureof the risk, prior experience, insurer, coverage, or other specialcircumstances.

7. INDEMNIFICATION
Contractoragreesto defend, andshallindemnifyandholdharmlesstheCity, its officers, agents, employees, contractors, special counsel, and representatives from liability:( 1)for personal

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injury, damages,just compensation,restitution,judicial orequitablerelief arisingoutof claimsfor personalinjury, includingdeath, andclaimsfor propertydamage, which may arisefrom the negligentoperationsof the Contractor, its subcontractors, agents, employees, or otherpersons acting on its behalf which relatesto the services described in section I of this Agreement; and (2) from anyclaimthatpersonalinjury, damages,just compensation, restitution,judicial or equitable reliefisdueby reasonof thetermsof or effectsarisingfromthisAgreement. Thisindemnityand holdharmlessagreementappliesto all claimsfor damages,justcompensation, restitution,judicial orequitablerelief suffered, or allegedto havebeensuffered, by reasonof theeventsreferredto in this Sectionor by reasonof thetermsof, or effects, arisingfrom this Agreement. The Contractor furtheragreesto indemnify, holdharmless, andpayall costsforthedefenseoftheCity, including feesandcostsfor specialcounselto beselectedby theCity, regardinganyactionby athirdparty challengingthe validity of this Agreement, or assertingthat personalinjury, damages, just compensation, restitution,judicial or equitablereliefdueto personalor propertyrightsarisesbyreason of the terms of, or effects arising from this Agreement. City may make all reasonable decisionswithrespecttoitsrepresentationin anylegalproceeding.Notwithstandingtheforegoing, to the extentContractor's servicesaresubjectto Civil CodeSection2782.8, theaboveindemnity shallbelimited, to the extentrequiredby Civil CodeSection2782.8, to claimsthat ariseout of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractorshall defendand indemnify the City, its officers, agents, representatives, and employeesagainstany and all liability, including costs, for infringementof any United States' letterspatent,trademark, orcopyrightinfringement,includingcosts,containedintheworkproduct or documentsprovidedby Contractorto the City pursuantto this Agreement.

9. RECORDS
Contractorshallkeeprecordsandinvoicesin connectionwith the work to beperformedunder this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreementand any services, expenditures, and disbursements chargedtotheCityfor aminimumperiodof three (3) years, or foranylongerperiodrequiredbylaw, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractorshall allow a representativeof the City to examine, audit, andmaketranscriptsor copiesof suchrecordsandany otherdocumentscreated pursuantto this Agreementduring regular businesshours. Contractor shall allow inspection of all work, data, documents,proceedings, andactivitiesrelatedto this Agreementfor aperiodof three 3) yearsfrom the dateof final paymentto Contractorunderthis Agreement.

10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such informationisreasonablyunderstoodto beconfidentialand/orproprietary, Contractoragreesthat it shall not useor disclosesuchinformation exceptin the performanceof this Agreement, and further agreesto exercisethe samedegreeof careit usesto protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all

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nonpublic information. Confidential information includesnot only written information, but also information transferred orally, visually, electronically, or by other means. Confidential informationdisclosedto eitherpartyby anysubsidiaryand/or agentof theotherpartyis covered by thisAgreement. Theforegoingobligationsof non-useandnondisclosureshallnotapplyto any information that( a) hasbeendisclosedin publicly availablesources; (b) is, throughno fault of the Contractor disclosed in a publicly available source; ( c) is in rightful possessionof the Contractor without an obligation of confidentiality; ( d) is requiredto bedisclosedby operationof law; or( e) is independentlydevelopedby theContractorwithoutreferenceto informationdisclosedby the City.

11. CONFLICT OF INTEREST CLAUSE
a. Contractorcovenantsthatit presentlyhasnointerestsandshallnothaveinterests,direct or indirect,whichwouldconflictin anymannerwith performanceof servicesspecified under this Agreement.
b. No immediatefamily membersof eitherthe Mayor, City CouncilMember, or any appointed City Official, including appointed board and commission members, as definedundertheCity'sMunicipalCode, whosepositionwith theCity shallawardor influence the award of this Agreement, or any competing contract or amendment thereof, shallbe employedin any capacityby the Contractoror haveany other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendmentto thoseawards, to anyformer full-time employeefor one-yearfrom date of employeeseparationexceptfor anyCaIPERSretireeasauthorizedby City Council resolution
d. The Contractor must comply with all conflict of interest laws, ordinances, and regulationsnow in effector hereafterto beenactedduringthetermof thisAgreement.

The Contractor warrants that it is not now aware of any facts which conflict with the prohibitionsdefinedabove. If theContractorhereafterbecomesawareof anyfactsthat mightreasonablybeexpectedto createaconflictof interest, it mustimmediatelymake full written disclosure of suchfacts to the City. Full written disclosure must include, but is not limited to, identification of all personsimplicated anda complete description of all relevantcircumstances. Failureto complywith theprovisionsof this paragraph will be a material breach of this Agreement.
e. Contractor covenants that none of its directors, officers, employees, or agents shall participatein selectingor administratinganysubcontractsupported(inwholeorin part) by City funds stemmingfrom theAgreementwherethe awardingof the subcontract hasanydirect or indirect financialbenefitor interestto any individual, asdefinedin subsections ( b) and ( c) above.

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12. NON- DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military andveteranstatus, age, nationalorigin, ancestry, or disability, asdefined andprohibitedby applicablelaw, in the recruitment, selection, teaching, training, utilization, promotion,terminationorotheremploymentrelatedactivitiesor anyservicesprovidedunderthis Agreement. Contractoraffirms that it is anequalopportunityemployerandshallcomplywith all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreementrepresentsthe completeand exclusive statementbetweenthe City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In theeventof a conflict betweenthe termsof this Agreementandanyattachmentshereto,the terms ofthisAgreementshallprevail. ThisAgreementmaynotbemodifiedexceptbywritteninstrument signedby theCity andby anauthorizedrepresentativeof Contractor. Thepartiesagreethatany termsor conditionsof anypurchaseorderor otherinstrumentthatare inconsistentwith, or in addition to, the termsandconditions hereof, shall not bind or obligateContractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, havebeenmadeby anyparty, or anyoneactingonbehalfof any party, whichis notembodiedherein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractormaynotassign, transfer, delegate, or subcontractanyinteresthereinwithouttheprior written consentof the City andany suchassignment, transfer, delegationor subcontractwithout theCity'spriorwrittenconsentshallbeconsiderednullandvoid. NothinginthisAgreementshall be construedto limit the City' s ability to haveany of the serviceswhich arethe subjectto this Agreementperformedby City personnelor byotherContractorsretainedby City.

15. TERMINATION
This Agreementmay beterminatedby the City uponthirty (30) dayswritten noticeof termination. In suchevent, Contractorshall beentitled to receiveandthe City shall pay Contractor compensationfor all servicesperformedby Contractorprior to receipt of such notice of termination, subject to the following conditions:
a. As aconditionof suchpayment,theExecutiveDirectormayrequireContractorto deliverto theCity all work product(s) completedasof suchdate, andin suchcase suchworkproductshallbethepropertyof theCity unlessprohibitedby law, and Contractorconsentsto the City's usethereoffor suchpurposesasthe City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performancespecifiedin theRecitalsof this Agreement.

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16. WAIVER
No waiver of breach., failure of any condition, or any right or remedycontainedin or grantedbytheprovisionsofthisAgreementshallbeeffectiveunlessit isinwritingandsignedby thepartywaivingthebreach, failure, rightorremedy.Nowaiverof anybreach, failureorright, or remedyshallbe deemeda waiver of any otherbreach, failure, right or remedy, whetheror not similar, nor shall anywaiver constitute a continuing waiver unlessthe writing so specifies.

17. JURISDICTION- VENUE
This Agreementhasbeenexecutedanddelivered in the Stateof California andthe validity, interpretation, performance, andenforcementof anyof theclausesof thisAgreementshallbe determined and governedby the laws of the State of California. Both parties further agreethat OrangeCounty, California, shallbethevenuefor anyactionorproceedingthatmaybebroughtor ariseout of, in connectionwith or by reasonof this Agreement.

18. PROF ESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessarylicenses, permits, approvals,waivers, andexemptionsnecessaryfortheprovisionoftheserviceshereunder andrequiredby thelawsandregulationsof theUnitedStates, theStateof California, theCityof SantaAnaandall othergovernmentalagencies. ContractorshallnotifytheCity immediatelyand in writing of its inabilityto obtainor maintainsuchpermits, licenses, approvals, waivers, and exemptions. Saidinability shallbe causefor terminationof this Agreement.

19. NOVICE
Anynotice,tender, demand, delivery, orothercommunicationpursuanttothisAgreement shallbeinwriting andshallbedeemedto be properlygivenif deliveredin personor mailedby first classorcertifiedmail,postageprepaid, or sentbyfaxorothertelegraphiccommunicationin themannerprovidedin this Section, to thefollowingpersons:

To City:

City Cleric
City of SantaAna
20 Civic Center Plaza( M- 30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647- 6956
With courtesy copiesto:

Executive Director
Public Works Agency
City of SantaAna
20 Civic Center Plaza( M- 21)

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P. O. Box 1988
Santa Ana, California 92702
Fax: ( 714) 647- 5635
To Contractor:

Landscape West Management Services, Inc.

Attn: Michael Garibay, President
1234 N. Blue Gum St.

Anaheim, CA 92806
Fax: 714- 860- 4705
A party may changeits addressby giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemedto have been given three (3) days after it has been depositedin the United Statesmail, duly registeredor certified, with postageprepaid, and addressedas setforth above. If sentby fax, communication shall be effective or deemedto have beengiventwenty-four( 24) hoursafterthetime setforth on thetransmissionreportissuedby the transmitting facsimile machine, addressed as set forth above. For purposesof calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respectiveparties to eachof the terms of this Agreement, and shall indemnify City fully, including reasonablecostsand attorney'sfees,for any injuriesor damagesto City in the eventthat suchauthority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referencedhereinandattachedheretoshall be incorporatedasif fully setforth in the body of this Agreement.
signaturepageto follow]

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INWITNESSWlIEREOF,thepartiesheretohaveexecutedthisAgreementthedateandyearfirstabove written.

ATTEST: CITY OF S A ANA
Jennifer . Ha Alvaro Nunez
e City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO CONTRACTOR:

City Attorney
y; Z-1
Kyle. N/ellesen Michael GaribayAssistant City Attorney President RECOMMENDED FOR APPROVAL:

Nabil Saba, PE
Executive Director
Public Works Agency

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EXHIBIT A

SCOPE OF SERVICES
k CITY OF SANTA ANA

EXHIBIT A

SCOPE OF SERVICES
Contractor shall perform services as set forth below and furnish all labor, equipment, materials, and supervision to perform landscape maintenance as described herein including, but no limited to, the following:

I. GENERAL REQUIREMENTS

1. Compliance with Applicable Laws and Regulations
a. Contractor shall perform all requirements under and in strict observance of and compliancewith all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be compliantwith the currentrequirementsof the Occupational Safetyand Health Act OSHA) and as it may be amended or updated throughout the term of this contract. 2 All locations and quantities are subject to change at any time in order to respond to unforeseen situations that may arise.
a. City will provide Contractorwith as much advance notice as reasonablypossible to allow Contractor to adjust schedules and workforces accordingly. a Oversee workforces to ensure that work is being performed with all due diligence, quickly, and thoroughly and for all the designated work area.

4. Perform scheduled and random checks with Project Manager or designee to ensure that all work is being performed satisfactorily.

5. Provide courteous interaction, direction, information, and referrals to all visitors, property owners, Police Officers, other City employees, or related agencies.

CITY OF SANTA ANA
irrigation systems are operating properly.
c. From time- to- time and site- to- site, more workers will be needed and Contractor must provide additional workers at the rates stated in Attachment A for services requested by the Project Manager or his/ her designee.
d. City reserves the right to adjust the staffing levels based on the available budget allocated each year as part of the City's annual budget process.

II. LANDSCAPE MAINTENANCE CREWS

1. Landscape Maintenance Crews shall be responsible to clean and maintain medians by removing weeds, trash, debris, mowing were applicable and other associated landscaping duties in order to maintain medians in a clean and attractive state. 2 Contractor to provide four( 4) Crews as follows:

Crew size = Three ( 3) Laborers ( 12 laborers total)

3. Provide the necessary labor, materials and equipment to remove weeds from all medians, linear parks, sidewalk areas, planters, and public lots.

4. Provide the crews daily. The assignments may change during the day to respond to urgent requests.
a. Homeless camp debris removal may occur several times a week.

5. Remove by hand or mechanical means, all weeds from medians, sidewalk and street curb joint.

6. Remove the trash encountered in areas immediately adjacent to street medians including gutters, storm drains, culverts, and bike lanes.

7. Maintain and clean the tree wells to enhance appearance and cleanliness of City parkway tree wells by removing weeds and litter.

8. Removeall unwanted natural or environmentalmaterials, including, but not limitedto:
a. Bio- waste,
b. Hypodermic needles,
c. Dirt,
d. Silt,
e. Feces,
f. Soot, and
g. Weeds

9. Clean, cut, clear, and remove weeds and remove of light- to- medium amounts of trash by using hand- held equipment like weed eaters, rakes, brooms, and leaf blowers. a. Leave no piles, or residue with rake marks.
b. Sidewalk surface shall be clean of leaves, litter, and dirt. 23 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

CITY OF SANTA ANA

10. Crew must be self-directed and report directly to the main office of Contractor.

11. Crew must be "on-call" and carry a dedicatedcell phone and be available during normal business hours on all workdays.
12 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same in a lawful manner per contract requirements at the Contractor' s expense.
la All trash and debris shall be removedfrom all worksitesthe same day.

14. The Contractorshall rake, hand remove, or vacuumleavesthat are not absorbedby planting.
a. This shall be done as often as required to maintaina neat appearance, or prevent plants from being smothered by seasonal leaf drop at least weekly or as directed by Projects Manager or designee.

15. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches, etc.
a. Contractorshall respondto callsfrom ProjectsManageror designeeimmediately. b. Contractor shall patrol all areas during heavy windstorms for trees down, fallen branches, hanging branches, debris, and other potential hazards.

16. The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt or soil. a. Tree wells shall be maintained weed free.

17. Additional duties that may be requiredof the Median Crew may includethe following:
a. Clear catch basins during winter rain and storms,
b. Fill sandbags,
c. Remove extra trash and debris generated by special events, d. Remove litter and vegetation at City-owned parcels, e. Remove homeless camp debris, and
f. Assist street sweepers in debris removal during weather events, such as wind or rain.

III. IRRIGATION TECHNICIAN

CITY OF SANTA ANA
spray/ runoff
b. A visual inspection of all irrigated areas shall occur, more often, but not less than one time per week.
i. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Irrigation Technician shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplementary irrigation. ii. Care shall be exercised to prevent waste of water, erosion, and/ or detrimental seepage into existing underground improvements or structures

3. The Irrigation Technician shall turn off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of horticulturally acceptable maintenance practices as determined by the Projects Manager or designee.
a. When the Projects Manager or designee acknowledges the necessity to turn on the water once again, all controllers shall be activatedwithin twenty-four( 24) hours. b. After 24 hours, the Projects Manager or designee at his discretion may elect to activate the controllers with City forces and deduct estimated time plus overhead from the Contractor' s monthly invoice.

4. Contractor shall submit a monthly irrigation report to the Projects Manager or designee.
a. The report shall be of the format required by the Projects Manager or designee and shall include, but not be limited to:
i. Controller location,
ii. Address, type of controller,
iii. Number of stations,
iv. Schedule, and run times for each station, turf, ground cover or shrub irrigation,
v. Condition of site, and
vi. Repairs made for each station.

5. Irrigation Technician shall maintain a log at each controller location.

6. Irrigation Technician shall provide efficient use of water at all times. a. The controllers shall be programmed and monitored to maintain adequate moisture, optimal for growth and appearance, while eliminating excessive runoff. i. Adequate soil moisture shall be determined by:

1. Visual observation, plant resiliency, and turgidity,

2. Rxamining cores removed by soil probe,

3. Moisture sensing devices, and

4. Programming irrigation controllers accordingly
ii. Considerations must be given to:

1. Soil texture,

2. Structure,

3. Porosity,

4. Water holding capacity,
25 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 r CITY OF SANTA ANA

5. Drainage,

6. Compaction,

7. Precipitation rate,

8. Runoff,

9. Infiltration rate,

10. Percolation rate,

11. Evapotranspiration,

12. Seasonal temperatures,

13. Prevailing wind condition,

14. Time of day or night,

15. Type of plant and root structure

7. Irrigation Technician shall be responsible for and bear the cost of service and repair to all irrigationcomponentsfrom the remotecontrolvalve, downstream (includingtheremote control valve). a. The responsibility includes, but is not limited to:
i. The remote control valve,
ii. Flow sensors,
iii. Lateral lines,
iv. Fittings,
v. Risers,
vi. All sprinkler heads, and
vii. Drip irrigation components

8. Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systems for broken and clogged heads, malfunctioning or leaking valves, or any other condition, which hampers the correct operation of the system.
a. Authorization must be obtained from the Project Manager or designee before proceeding with work not covered under normal maintenance work and the malfunctioning sprinkler system area shall be irrigated by a portable irrigation method until all authorized repairs have been completed to the Project Manager or designee' s satisfaction.
b. Each irrigation controller(s) and system shall be checked weekly for proper water scheduling and coverage.
c. Make all necessary adjustments to heads, which throw onto roadways, walkways, windows, or out of intended area of coverage.
d. Irrigation Technician shall clean and adjust sprinkler heads as needed for proper coverage.
e. Each system shall be manually operated at the irrigation controller and observed on a bi-monthly basis.
f. Controllers shall be programmed to water during nighttime hours between approximately midnight and 7:00 a.m.
i. No watering shall occur during the daytime unless associated with irrigation check/repairs or with prior approval by the Projects Manager or designee.

9. Irrigation Technician shall provide irrigation personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustment, and repair. a. This is to include:
i. Diagnosis and repair of controllers,
26 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 1` CITY OF SANTA ANA
ii. Valve wires,
iii. Control valves,
iv. Lateral lines,
v. Gate valves,
vi. Main lines,
vii. Strainers,
viii. Pressure regulators,
ix. Backflow devices,
x. Moisture sensors,
A. Master valves, and
xii. Electric pedestals.
b. Irrigation Technician shall maintain an adequate stock of medium and high usage items for repair of all irrigation systems.

10. Automatic controllers and/ or enclosures shall be locked while unattended.

11. All controllerenclosuresmust be paintedin approvedcolors, as needed, to prevent rusting and maintain good appearance.
a. System Maintenance: Once a year during the month of March, Irrigation Technician shall:
i. Wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt,
ii. Clean all electrical connections,
iii. Install bait traps for control of ants,
iv. Replace batteries as required,
v. Clean and remove intruding soil in valve boxes and
vi. Replace gravel, as originally specified

12. Repairs made to the irrigation system must be made in accordance with the system' s original design with products equal to or higher quality than currently provided. a. Workmanship shall be performed in accordance with industry standards.

13. IrrigationTechnicianshall be responsiblefor regularmonitoringof all systemsand correcting for:
a. Coverage,
b. Adjustment, and
c. Clogging of lines and other sprinkler components.

14. All irrigation systems shall be inspected and adjusted on a weekly basis or more frequently as required, considering the water requirements of each remote control valve.
a. A written irrigation tracking sheet indicating the system location, date inspected, and watering schedule shall be submitted to the Projects Manager or designee at the end of each week.

15. IrrigationTechnicianshall observe and note deficienciesoccurringfrom the original design of facilities and review these findings with the Projects Manager or designee so necessary improvements can be considered.
27 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 r CITY OF SANTA ANA

16. All leaking or defective piping, valves, or other system components shall be repaired within twenty- four ( 24) hours of detection.

17. Contractorwill keep system in operationby valve or head adjustmentto keep all systems operating at manufacturer' s recommended operating pressure. a. This shall be accomplished by valve throttling pressure gaging. i. The valves should be throttled to prevent sprinkler heads from fogging, allowing droplets for effective watering.
b. The Projects Manager or designee may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system

18. Contractor shall be responsible for periodic inspection of surface drains located within the landscaped areas.
a. These drains shall be checked to assure proper functioning. b. Remove any debris or vegetation that might accumulate at the inlet and prevent proper flow of water
IV. TRASH REMOVAL AND DISPOSAL:

1. The trash likely to be encountered during the course of cleaning includes but is not limited to:
a. Litter,
b. Trash,
c. Bio- waste and hypodermic needles,
d. Plastic and cardboard containers,
e. Plywood,
f. Wsed lumber,
g. Discarded furniture, and
h. Small appliances, toys and other household items
2 Remove and dispose of items listed above according to all applicable laws, codes, and requirements.
a Note that trash removal is incidental to weed removal by either crew. It is included so that the areas looks clean after the weed removal work is completed.

4. Trash removal and disposal will be at the Contractors expense and must be included in the hourly price.

V. OPTIONAL AS- NEEDED: WEED ABATEMENT , DEBRIS REMOVAL , WEED SPRAYING

SERVICES

1. Crew Size: varies depending on need; City estimates, but does not guarantee or imply guarenteed hours per year for City- requested optional as- needed services. 2 All property ( lots, channels, easements, alleys) designated by the City Projects Manager or Inspector and assigned to the contractor for weed abatement and cleaning 28 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 yr CITY OF SANTA ANA
shall be thoroughly cleaned of all weeds, grass, noxious growth, tree volunteers/ shooters, trash, and rubbish in the following manner:
a. These as neededcleaningand serviceswill be compensatedat the regularhourly rate on the appropriate Price List item.
i. All associated debris will be disposed of by Contractor and billed as an appropriate line item.
b. All vegetation ( weeds, grass) shall be cut or mowed to a height of not more than two ( 2) inches above the ground.
i. Vegetation cut or mowed shall be removed from the site. c. Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed.
d. Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed.
e. City will issue a work order request for such work to be performed. f. Erosion control wattles ( devices made of straw or wood) installed around the perimeterof fenced properties, shall be removedto allowfor propercleaningalong the interior and exterior of the fence line.
i. Once cleaning is completed, Contractor shall replace wattles along the interior perimeter of the lot or as directed to by Projects Manager g. Removal and disposal of trash shall be billed as a separate line item. Pricing must be included in Attachment A.
i. These services include, but are not limited to:

1. Removal of litter, vegetation, weeds, and construction debris

2. Clear catch basins during winter rain and storms

3. Fill sandbags

4. Removal of homeless camp debris and rubbish.
h. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control and pesticide spraying as required by City. i. Weed and pesticide spraying shall be performed in accordance with all applicable state and local regulations and laws.
ii. Weed and pesticide spraying shall be charged to the City according to pricing in Attachment A. Pricing shall include all labor and material costs.

VI. OTHER PROVISIONS/ REQUIREMENTS

1. Contractor Data Entry for Maintenance Work
a. The City uses a public reporting APP ( mySantaAna), or other designated APP, to record all work performed.
b. The Contractor will be required to utilize the City' s computerized system ( APP), or other system, to record ALL maintenance work performed for this contract. c. The City will provide training and instruction to the Contractor on the use of the APP.
d. The Contractor will be required to obtain a cellular/ Wi- Fi enabled electronic device, 29 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 r

CITY OF SANTA ANA
cellular phone for each crew, to perform the required data entry in the field. i. The Contractor will be solely responsible for maintaining the device in working order to complete the required data entry for the City. e. The Contractor will be required to obtain a cellular internet data plancost using one of the following carriers:
i. AT& T wireless,
ii. Verizon,
iii. T- Mobile or
iv. Sprint
2 Maintenance Function Checklist and Reports
a. DailyAttendance Sign in Sheet: Provided by the Contractoron a daily basis by 7:30 am, including the signatures of each laborer and crew assignment, date, and hours to be worked.
i. Contractor shall update the hours worked if any laborer leaves early. b. Daily Work Report: Prepared by Contractor on a daily basis and specifies the work performed; date performed; and labor, materials and supplies used, and amount of trash and debris collected ( measurement method to be agreed upon).
c. Weekly Report
i. Due: Monday of every week
ii. Contents: Ensure that the report contains all the required and approved content, which may include, but not limited to:

1. Description of work completed

2. Description of the actual inspection, observation, repair and/ or maintenance of landscaping, signage, lighting, streetscape, and graffiti
d. Report Guidelines:
i. Submit records in the time required, in the method required, and on the forms required.
ii. Include any pertinent information or backup documentation with your reports.
iii. Monthly payment will not be made until reports are received by City. e. Documentation
i. Digital Photo Sampler Report

1. Take a series of before- and- after photos of items, areas, or incidents that Contractor responds to as specified by City.

2. Maintain these photos electronically and make them available for inspection by City at any time.

3. Identify photos by location, description, etc. before or after, date and time of photo taken.

3. Meetings
a. General Guidelines
30 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 Y 'r CITY OF SANTA ANA
i. Document all meetings and ensure corresponding action list is generated, initiated, and completed by the time required.
b. Attendees
i. Project Manager and/ or designee and Contract Supervisor must attend meetings, in person, with the Public Works management team. c. Operational Meetings
i. Purpose: To address issues regarding:

1. Upcoming events,

2. Blackout dates,

3. Scheduling; and

4. Other issues of concern
ii. Held on: Third Thursday of every month or as specified iii. Location: 220 S. Daisy, Santa Ana, CA 92703
d. Service Level Inspections
i. Provide an English- speaking Contract Supervisor to tour the contracted area with the Project Manager or his/ her designee twice a month to determine compliance with the specifications and to discuss required work. ii. Contractor' s Supervisor must be authorized to sign documents and/ or effect changes to the work being performed.

4. Contractor Employees
a. Regarding all Contractor Employees:
i. Ensure that all Contractor employees performing work in conjunction with this project are always courteous, professional, competent, and do not cause any undue disturbances.
ii. Ensure any employee who is determined by the Project Manager or his/her designee to be incompetent, working inefficiently, disorderly, intemperate or otherwise objectionable is immediately removed from work under this agreement and replaced with a satisfactory replacement. iii. The City of Santa Ana is committed to a safe workplace. The Project Manager or his/ her designee may direct Contract Supervisor to immediately remove any worker who is unfit for duty.
iv. Employees must present a neat, well-groomed appearance at all times. v. Perform the work while minimizing disturbance to the citizens, residences, and businesses.
vi. Workers must have basic knowledge, experience, skills and abilities in general labor, custodial maintenance, landscaping maintenance, cleaning, trash handling, landscape care and street safety procedures to perform the scope of work requirements in accordance with the specifications at all times.

1. Workers who do not demonstrate these capabilities shall be replaced at the request of the Project Manager or his/ her designee.

CITY OF SANTA ANA
i. Equipped with a working, fully-charged cellular phone, capable of taking and sending photos and emails, to enable immediate contact with Project Manager and/ or designee.
b. Contract Supervisor and laborers must demonstrate skills including, but not limited to the following:
i. Basic principles of supervision, directing, planning, controlling, training and appropriate safety procedures.
ii. Contract Supervisor must be able to tour the Area with a Project Manager or his/her designee on an as-needed basis for the purpose of determining compliance with these specifications or to discuss required work. iii. Contract Supervisor is responsible for ensuring the crews are accomplishing the scheduled work per the specifications.

6. Uniform and Safety Vests
a. Pay for and bear the maintenance cost of uniforms for all employees working on the project.
i. The uniforms must bear Contractor' s company name.
b. The uniform must be worn as a complete unit and be fitted properly. ii. The uniform must be maintained in a clean and neat order with no rips, tears, or permanent stains present.
c. Must wear identification and appropriate safety vest at all times, which must be furnished by the Contractor.

7. Vehicles and Equipment
a. Ensure that all contractor vehicles and equipment used in performing work in conjunction with this project are:
i. Mechanically and operationally sound;
ii. Have well- maintained exteriors;
iii. Clean;
iv. Have well- organized tool racks;
v. Bear Contractor's company name, which is to be visible on both sides of the vehicle;
vi. Have current California registrations and licenses b. Cityof SantaAnaPublicWorksAgencyauthorizedcontractorswillbe required to have identification signage on all vehicles at all times while working in an official capacity for the City.
i. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. ii. All costs associated with the fabrication of such signage shall be borne by the contractor. Contact City Staff prior to ordering.

Signage Type and Material Shall Be:

Plastic with Magnetic Backing. Painted on Vehicle or similar( Taped Signs Not allowed).
32 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

CITY OF SANTA ANA
Such Signaqe Shall State:

Authorized Contractor
City of Santa Ana
Public Works Agency
and
Name of Contractor and Contractor Telephone Number
Signaqe Letter Minimum Size:
2- inches for: Authorized Contractor
City of Santa Ana
Public Works Agency
1- inch for all other information
c. Vehicles must have 360-degree operational warning lights or traffic notification light bars.
d. Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish, and brush. Trucks should have sufficient capacity to minimize trips and maximize productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow board for lane closures.
e. Provide power and hand tools of sufficient quantity and quality to handle the job as specified. Examples of such tools are string trimmers ( weed eaters), brush cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools. f. Provide and assure usage of appropriate safety equipment as required by Cal/OSHA for all hand crews, including, but not limited to hearing protection, dust masks, helmets, boots, gloves, goggles, chaps, shin guards). g. Replace immediately, any equipment that does not meet the foregoing as may be determined by Project Manager and/or designee's sole discretion. h. Ensure that all crews, equipment, and trash are secure in vehicles at all times.

8. Place of Business
a. Maintain an office at a fixed location corresponding to current business license. b. Maintain an assigned telephone number under Contractor' s personal name or the legal company name.

9. Traffic Controls
a. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes, driveways, and the like at all times unless immediate work prohibits such clearance
b. Inspect and identify any condition(s) that renders any portion of the areas under maintenance unsafe, as well as any unsafe practices occurring thereon and keep a log indicating date inspected and action taken.
c. Notify the Project Manager or his/her designee immediately of any unsafe condition that requires major correction.
d. Cooperate fully with City in the investigation of any accidental injury or death occurring on the designated work areas, including a complete written report thereof to the Project Manager or his/her designee within five ( 5) days following the occurrence.
33 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

CITY OF SANTA ANA
e. Most work should be performed without obstructing the flow of traffic whenever possible.
i. If lane closure is required, abide by WATCH manual.

10. Performance during inclement weather
During periods of inclement weather, i.e. rain/wind; Contractor's workforce shall accomplish work not affected by such weather, i.e. litter pick up/spent blossom removal, preventative maintenance, etc.
a. Contractor shall stake and re- tie trees as required. b. Drains shall be checked and cleaned as necessary. c. Contractor shall remove all branches and debris resulting from inclement weather.
d. Contractor may be requiredto perform additionalclean-uptasks due to inclement weather.

11. Recycling
a. All organic waste ( including leaves, grass clippings, brush, branches, and tree parts) resultingfrom work performed underthis contractshall be recycledthrough composting or processing for use as mulch.
i. Organic waste cannot be taken to the landfill.
b. The names and addresses of the licensed green-waste composting or processing companies, and haulers, along with the tonnages used and receipts, shall be provided to the Projects Manager or designee in a monthly written report and an annual written report.
12 Disposal
a. At least 100% of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner.
i. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses.
ii. The City shall not be responsible for the disposal. C iii. ontractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. on a monthly basis to the City. iv. Contractor shall dispose of all trash and debris.
v. Contractor shall dispose of all landscape debris through a landscape material recycling center.
vi. Contractor shall pay all disposal fees and submit a copy of receipt as part of the landscape monthly reports.
b. At no time is the Contractor permitted to use City dumpsters. la Damage Repair
a. All damage incurredby the Contractor's operationsshall be repairedor replaced in kind and size at the Contractor' s expense.
b. Irrigation repairs shall be completed within twenty- four( 24) hours using approved materials.
c. Non-irrigation repairs shall be completed within seven (7) working days and shall be repaired using only pre-approved materials.
34 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 ice CITY OF SANTA ANA

14. Vandalism
a. Contractor shall be responsible for the labor to repair damaged landscaping causedby vandalismor vehicleaccidentswith materialcoststo be reimbursed by City.
i. The Contractor shall submit invoicing to establish cost of materials.

15. Holidays
City Observed Holidays
a. The designated Contractor holidays for this contract shall be:
i. New Year' s Day
ii. Martin Luther King Jr. Day
iii. President' s Day
iv. Cesar Chavez Day
v. Memorial Day
vi. Independence Day
vii. Labor Day
viii. Veteran' s Day
ix. Thanksgiving Day Holidays
x. Christmas Day Holidays

16. Penalties and Fines
a. Failure to comply with specificationsof contract or requests from the Projects Manager or designee and/or creating unnecessarydelays, as determined by the Projects Manager or designee, may be cause for fines and penalties in the table below until said request( s) is completed.
i. This shall be deducted from routine monthly maintenance payments.

Table: Liquidated Damages
LN VIOLATION Amount
Failure to perform required/ scheduled work: missed or late, in $ 100.00 per 1 correct number of workers per contract, missed meetings occurrence per day without prior notification.

Safety violation and/ or failure by Contractor to comply with the $ 200. 00 per 2 most current Work Area Traffic Control Manual ( W. A. T. C. H.) occurrence Failure to remove any significant amount of litter/ debris 200. 00 per 3 ( generated by crews) from work site same day as occurrence generated.
4 Blowing or sweeping debris onto private property, public 200. 00 per streets, parking lots or into storm drains. occurrence 5 Failure to provide reports, schedules and other deliverables 100.00 per without notice and agreement by CR. occurrence
35 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 t CITY OF SANTA ANA

17. Maintenance Frequency Schedule

FUNCTION FREQUENCY
Turf Maintenance
Mowing Once/ Week
Edging Once/ Week
Clipping Removal Once/ Week
String Trimming Once/ Week
Pest and Weed Control Weekly
Visual Inspection Weekly
Chemical Weed Control As needed
Debris Removal Once/ Week
Ground Cover Maintenance
Trim Monthly
Pest and Weed Control Weekly
Visual Inspection OnceA/ Veek
Debris Removal Once/ Week
Shrub, Vine and Tree Maintenance
Trim Shrubs Monthly or sooner if
needed
Trim Vines Four ( 4) times a year
Visual Inspection Once/ Week
Debris Removal Once/ Week
Hardscape Maintenance Weekly
Median with no/ turf planting Weekly
Debris Removal Once/ Week
Grounds Policing/ Litter Removal Once/ Week
All other Areas Every week
36 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

EXHIBIT B

COMPENSATION
Exhibit B

LANDSCAPE WEST
t m rgcment Services. Inc.

CITY OF SANTA ANA

ATTACHMENT A

PROPOSER' S CERTIFICATION, PROPOSAL PRICING

CITY OF SANTA ANA

REQUEST FOR PROPOSALS

MEDIAN AND RIGHT OF WAY LANDSCAPE MAINTENANCE SERVICES
Certification- I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

PROPOSER' S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordancewith said terms and conditions.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES PRICING

ITEM ITEM DESCRIPTION QUANTITY UNIT

UNIT UNIT EXTENDED

QUANTITY PRICE TOTAL PRICE
Landscape Maintenance

1. Crew— Laborer( 2, 000 Hours) 12 Hour 24, 000 $ 32. 00 $ 768, 000 2 Irrigation Technician ( 2, 000
2 1
Hour 4, 000 $ 40. 00 $ 160, 000
Hours)
TOTAL BASE CONTRACT AMOUNT( ADD ITEMS 1 & 2) $ 928, 000 NOTE: RFP AWARD WILL BE BASED ON THE TOTAL BASE CONTRACT AMOUNT ADDITIONAL AS- NEEDED: WEED ABATEMENT, DEBRIS REMOVAL& WEEDIPESTICIDE

SPRAYING SERVICES
Weed Abatement& Debris

4. Removal Crew— Laborer 1 Hour 2, 000 $ 35 $ 70, 000 2, 000 Hours
S.

Weed Abatement & Debris
NIA TON NIA NIA $ 150Disposal Charge
Weed Spraying — Streets,

6. Gutters, Sidewalks, Alleys, 1 Hour 2, 000 $ 40 $ 80, 000 Channels, Easements
7 Tree Trunk Pesticide 1 Tree 1, 000 $ 45 $ 45, 000 Spraying for Aphids
Landscape West is open to Negotiation with City to meet both Parties Needs"* MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— REP# 25- 058 56 1234 North Blue Gum St. Anaheim, CA 92806- P: ( 714) 860- 4702 F: ( 714) 860- 4705

Page 17 ends

LANDSCAPE WEST
Management Services, Inc.

CITY OF SANTA ANA
Landscape West Management Services, Inc 714) 8604702&( 714) 860- 4705

LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
1234 N Blue Gum St. Anaheim CA

BUSINESS ADDRESS
Michael Garibay President

PRINTED NAME OF AUTHORIZED AGENT TITLE
May 1st 2025 Michael@Iwmsinc. com

SIGNATURE OF-AUTHORIZED AGENT DATE E- MAIL ADDRESS
36- 4750952 C27: 985245

FEDERAL ID NUMBER( IF APPLICABLE) CONTRACTOR LICENSE NUMBER

IFAPPLICABLE)
Will Send if awarded contract

CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 57 1234 North Blue Gum St. Anaheim, CA 92806- F: ( 714) 860- 4702 F: ( 714) 860- 4705 LANDWES- 02 KGORDILL
wRv CERTIFICATE OF LIABILITY INSURANCE DAT
417/ 2

DIYYYY)
41712a25

THISCERTIFICATEIS ISSUEDAS A MATTEROF INFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER,THIS CERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND, EXTENDORALTERTHECOVERAGEAFFORDEDBYTHEPOLICIESBELOW. THISCERTIFICATEOF INSURANCEDOESNOTCONSTITUTEA CONTRACTBETWEENTHEISSUINGINSURER(S),AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificateholderis anADDITIONALINSURED,thepolicy(ies)musthaveADDITIONALINSUREDprovisionsorbeendorsed.

If SUBROGATIONIS WAIVED, subjectto the termsandconditionsof thepolicy,certainpoliciesmayrequireanendorsement. A statementonthis certificate does not confer rights to the certificate holder in Ileu of such endorsement( s).

PRODUCER ONTACT
High Ground Insurance Services
HONniNo, 310 542- 4600 FAx
2377 Crenshaw Blvd., Suite 3D4 Arc,No:( 310) 542- 84ao
Torrance, CA 90501 oA'ESS,info@highgroundinsuranee. com

INSURERS AFFORDING COVERAGE NAIC N
INSURER A: GEMINI INSURANCE COMPANY 012118
INSURED INSURERB: National Specialty Ins Co
Landscape West Mgmt Svcs, Inc, rNsuRER c: Crum& Forster Specialty Ins. 44520 1234 North Blue Gum Street INSURER o: Insurance Company of the West 27847Anaheim, CA 92806 INSURERE: Century SuretyCompany 36951

INUURRRF
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THISIS TO CERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIODINDICATED, NOTWITHSTANDINGANYREQUIREMENT, TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHIS CERTIFICATEMAYBEISSUEDORMAYPERTAIN, THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINISSUBJECTTOALLTHETERMS,EXCLUSIONSAND CONDITIONSOF SUCH POLICIES.LIMITS SHOWNMAY HAVE BEEN REDUCEDBY PAID CLAIMS.

TNSR
7rypg OF INSURANCE ADDL SUER POLICY EFF POLICY EXP
LIMITSp POLICY NUMBER

A X COMMERCIALGENERALLIABILITY
CLAIMS- MADE [ X] VCGP033780OCCUR X X
EACH OCCURRENCE 1,
300,000
411/2025 41112026 DAMAGE TO RENTED 00, 000EREMOES Ea o rence MED EXP( Any one arson 5, 000
PERSONAL& ADV INJURY 1, 000, 00D
GEN' L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE 2,000,6OD POLICY JECT LOC PRODUCTS- COMPIOP AGG 2, 000, 000
OTHER:

B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
ju accident
ANY AUTO GM1097601 41112025 411/ 2026 BODILY INJURY Per X
person) 1, 000, 000
AUSSCHEDULEDAUTOS ATO 1, 000, 000BODILY INJURY Par accident XHIRED X NON- OWNED ROPERTY AMAGE 1, 000 OODAUTOS ONLY AUTOS ONLY Per accidanl i C 2, 000, 000UMBRELLA LIAR X OCCUR EACH OCCURRENCE
X EXCESS LIAB CLAIMS- MADE SEO137295 411/ 2025 41112026 AGGREGATE 2, 000, 000 DIED RETENTION$

D WORKERS COMPENSATION PER OTH-

AND EMPLOYERS' LIABILITY
YIN

STATUTE ER
WSD507365501
10/11120241011112025EL,EACHACCIDENTANY PR O PRIET{ JRIPARTNERIEXECUTIVE X 1, 000, 000 aridafol'I NH)EXCLUDED? NIA
E. L, DISEASL- EA EMPLOYE r , 000
If
DESC
dercribe
underRIPTIONOF OPERATIONS beloww 1, 000, D00E,L, DISEASIE- POLICY LIMIT E Property CCP1302834 41112025 4/ 1/ 2026 Property 232, 000 DESCRIPTIONOFOPERATIONSILOCATIONS!VEHICLES(ACORD101,AdditionalRemarksSchedule,mgbeattachedifmorespaceIsrequired)Project: Right of Way and Median Landscape Maintenance Services RFP# 19. 016 *** See Holder Notes attached for addlttonal information ***" Certificate Holder Note: Project: Right of Way and Median LandscapeMaintenance Services RFP#19-016 City of Santa Ana, it's Officers, Employees, Agents, Volunteers and Representatives are included as Additional Insured inrespects to General Liability arising out of work operations performed by or on behalf of Contractor including materials, parts, and equipment furnished in y- Tconnection with such work or operations and automobiles owned, leased, l u Iran DigitallysignedbySEE ATTACHED ACORD 101 TUTran Nguyen Date: 2025. 05.02

CERTIFICATE HOLDER CANCELLATION
Nguyen

SHOULDANY OF THE ABOVE DESCRIBEDPOLICIESBE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Risk Management Division ACCORDANCE WITH THE POLICY PROVISIONS.

Attn: Arturo Rodriguez
220 S Daisy M- 85 AUTHORIZED REPRESENTATIVE
Santa Ana, CA 92703
ACORD 25( 2016/ 03) O 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
REQUEST FOR PROPOSALS NO. 25- 058
FOR

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES rou+wok

CITY OF SANTA ANA
Public Works Agency
i 220 S. Daisy Ave.

Santa Ana, CA 92703
BID CONTACT:

Jacques Lam
JLamCcDsanta- ana. orq
JrI
Approved for Release:

Nabil Saba
Executive Director
PublicWorks Agency
KEYRFPDATES: Theschedulebelowis tentativeandsubjectto changeat thediscretionof City, with appropriate notice to prospective Proposers.

Issue Date: Friday, April 4, 2025
Virtual Mandatory Pre- Proposal Meeting Monday, April 14, 2025 @ 9:00 A.M.

Deadline for Questions: Friday, April 18, 2025, 4:00 P.M.

Proposal Due Date: Thursday, May 1, 2025, 4: 00 P.M.

Presentations/ Interviews ( if held) on or about May 5-May 8, 2025 1 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 i CITY OF SANTA ANA

TABLE OF CONTENTS
I. BACKGROUND........................................................................................................................... 3

11. OVERVIEW OF PROJECT.......................................................................................................... 3 III. MANDATORY/ OPTIONAL PRE- PROPOSAL MEETING............................................................. 3 IV. TERM OF AGREEMENT ............................................................................................................ 4 V. MINIMUM QUALIFICATIONS...................................................................................................... 4 VI. RESPONSE TO RFP .................................................................................................................. 4 VII. CERTIFICATIONS ( ATTACHMENTS)......................................................................................... 9 VIII. REFERENCES............................................................................................................................ 9 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE......................................................................... 9 X. SELECTION PROCEDURES & CRITERIA ............................................................................... 11 XI. WITHDRAWALS........................................................................................................................ 13 XII. GENERAL TERMS AND CONDITIONS .................................................................................... 13 XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS........................ 18 XIV. AWARD OF AGREEMENT........................................................................................................ 21 XV. IMPLEMENTATION................................................................................................................... 21

EXHIBITS
Exhibits provided herein for Proposers' reference only.

EXHIBIT I - SCOPE OF SERVICES
EXHIBIT 11 - SAMPLE AGREEMENT

EXHIBIT III - MAINTENANCE SCHEDULES AND MAPS

ATTACHMENTS

A PROPOSER' S CERTIFICATION, PROPOSAL ITEM PRICING

B REFERENCES

C PROPOSER' S STATEMENT

D NON- COLLUSION AFFIDAVIT

E NON- LOBBYING CERTIFICATION

F NON- DISCRIMINATION CERTIFICATION

G SUBCONTRACTOR DESIGNATION FORM
2 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP# 25- 058

III CITY OF SANTA ANA
I. BACKGROUND
Incorporated in 1886, Santa Ana, a Charter City, established a Council-Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at largeand six Councilmemberselectedby ward, who appointthe City Manager, CityAttorney and Clerk of the Council. The City of Santa Ana (City) is a full-service City with a diverse population of approximately 335, 000.

TheCity's elevenagenciesprovideallthetraditionalmunicipalservices, aswellaswaterutility, librarysystem, 20-acrezoo, CityJail, PoliceDepartment, andcontractswiththeOrangeCounty FireAuthorityfor provisionof fireservices. TheCityemploys1,178authorizedfull-timepositions and has an annual citywide budget is $646 million, including the General Fund budget of$ 316 million.

The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompassesan area of approximately27 squaremilesand is the 11thlargestby population in California.

For more information, please visit https://www. santa- ana.org II. OVERVIEW OF PROJECT
The City of Santa Ana ( City) is seeking proposals from qualified firms and organizations Proposers) to provide landscaping maintenance and irrigation systems maintenance of street medians and public right- of- way amenities, vacant lots/ parcels, slopes, channels, and easements. See EXHIBIT I for complete Scope of Services.

The term " Vendor", " Proposer", " Firm", " Consultants", and "Contractor" shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals ( RFP).

III. MANDATORY PRE- PROPOSAL MEETING
A mandatory virtual pre-proposal meeting will be held on the date and time specified on the cover page of this RFP. Proposals will only be acceptedfrom respondentsthat attendedthe mandatory meeting.

Failure to attend this meeting shall result in your firm being disqualified from proposing Meeting Link:
https:// zoom. us/ i/98704388674? pwd= mNghAhildyrUAJIAWC13bQgvbsacGF. I The meetingwill includea detaileddiscussionof the project, routeschedule, postingprograms etc. All questionsshall be requiredto be submittedinwrittenform. Afterthe pre-proposal meeting, Citywill respondto pre-proposalattendeesbye-mailto written questionsor requests for clarifications. At a minimum the Contractor Operation/ Field Supervisors are required to attend this meeting.
3 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 9) CITY OF SANTA ANA
IV. TERM OF AGREEMENT
Theanticipatedterm ofthe agreementisfor an initialperiodof three (3) years. The Citymay, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additionalone (1) year periods, uponmutualagreementcontingentuponCity Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five ( 5) years.

The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The anticipated service start date is tentatively scheduled for July 1, 2025 as determined by the City upon appropriate approvals.

Usage is not guaranteed. Executionof an agreementbetweenthe City and successfulfirm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period.

Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required.

V. MINIMUM QUALIFICATIONS
Proposers not meeting the minimum requirements may be deemed non-responsive. 1) Contractormusthavebeenin businesscontinuouslyfor the mostrecentfive (5) yearspriorto the date of this RFP. 2) Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP.
3) The Contractor shall, prior to award of contract and without additional expenses to the City, possess all licenses and permits required for the performance of the work required by this contract, including but not limited to a valid California Class C-27 — Landscaping Contractor' s License.

VI. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been uploadedto PlanetBidspriorto the RFPdue date andtime. Proposals, includingall required sections and forms, shall be submitted electronically via the City's Bid Management System, PlanetBids. No other form of submittal will be accepted.

PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receivean a-bidconfirmationnumberwith a time stampfrom PlanetBidsindicatingthat their proposalwassubmittedsuccessfully. The Citywill only receiveand considerthose proposals that were transmitted successfully. Submit proposal online at:
hftp:// www. planetbids. com/ lportal/ portal. cfm? CompanvlD= 20137.

Proposershall be solely responsiblefor informingitself with respectto the proper utilization of the bid managementsystem,for ensuring the capabilityof their computersystemto upload the required documents, and for the stability of their internet service. Failure of the Proposer 4 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 1' CITY OF SANTA ANA
to successfully submit an electronic proposal shall be at the Proposer' s sole risk and no relief will be given for late and/or improperlysubmittedproposals. Proposersexperiencingany technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City's assigned Buyer.

Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.

All notifications, updates and addenda will be posted online on PlanetBids at https:// www. planetbids. com/ portal/ portal. cfm? CompanylD= 20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.

B. COMMUNICATION / CONTACT WITH CITY STAFF
Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only tocommunicate with the assigned Buyer( s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City' s Bid Management System, PlanetBids.

The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager( s).

C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questionsregardingthis RFP shall be submittedvia PlanetBids. Responsesto all questions will be postedon PlanetBidsno laterthanthe dateand time shownat the scheduleof key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above ( if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.

Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the " Addenda/ Emails" tab.

General process questions may be directed to the following:

Jacques Lam
Buyer
Email: jlam@santa- ana. org
D. EXCEPTIONS
Requests submitted for City's consideration of proposed terms and conditions, including modificationsto the City's RFP and/or Contractterms and conditions must be submittedby the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the 5 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 i
CITY OF SANTA ANAr
Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City's terms and conditions will be discussedat that time. The Citywill notacceptanyrequestsafterthe deadlinefor questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions.

E. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City'sPlanetBids system, https:// www. r)lanetbids. com/ portal/ portal. cfm? CompanvlD= 20137.

Proposersshall be responsiblefor monitoringthe siteto obtaininformationregardingthissolicitation.

F. UNDERSTANDING PROPOSAL
It isthe responsibilityof each Proposerto inquireaboutanycriteria,condition,term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantlychangeor clarifythe RFP requirementsor any aspectof the procurement process, will be forwardedby addendato all Proposers. The City will not be boundby anyoral responses to inquiries. By submittingproposals, Proposersassertthat they havefully read the RFP and any addendaissued by the City, the proposedContractand any other Contract Documents, and affirm that the terms and conditions stated therein are fullyunderstood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documentsand indicatestheir ability and willingnessto perform the requested services under such terms and conditions. Any exceptions to the terms and conditionsset forth in the ContractDocumentshall be submittedto the City by the deadline to submit requests for information or clarification/ questions set forth herein.

G. PROPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged.

1. Statement of Qualifications ( SOQ)
SOQ must include a Table of Contents and be limited to a maximum of 20 pages excluding City' s required Certifications listed in Section VIII below; Proposal Cover Letter, section dividers, table of contents, front/ back cover pages). The page limitation includesall appendices, attachments, and supplementalinformation. Additionally, SOQ must include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who can makelegallybindingcommitmentsfor the entity. Includetype of businessentity.

Cover Letter shall not exceed one page.

Cover letter must be addressed to the following City Project Manager:
6 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 f.

CITY OF SANTA ANA
Arturo Rodriguez, Assistant Public Works Maintenance Manager City of Santa Ana - Public Works Agency
220 S. Daisy Avenue
Santa Ana, CA 92703
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I - Scope of Services.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II - Sample Agreement of this RFP (if any).
d. Firm and Team Experience
Proposalshall includea profileof the firm's experienceincludingthe following:
i. A general description of the firm, including size and number of employees working directly with the City on this agreement.
ii. Firm's nearest address serving the City of Santa Ana and headquarters address.
iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/ Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan
Proposal shall include a statement demonstratingthe firm's understandingof theScope of Services.

Additionally, proposed work plan shall include Proposers':
i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration ( if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementationplan, andtimeline. f. References: Attachment B- References shall be submitted for similar projects performed for state and/or similar government clients.

2. Cost Proposal
All Proposersare requiredto submit a fixed rate fee with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a paymentschedule if applicable. City reserves 7 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 I

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the right to negotiate compensationand/or payment schedule prior to award of any resulting agreement. When applicable, if providing hourly rate sheets, Proposer shall not include rate ranges or averages.

The Cityshall not providereimbursementfor travel-relatedexpenses, mileage, parking, lodging, meals, incidentalfees, insurance,freight/shippingandhandling/delivery, andanyother business expenses, supplies and materials related to providing services as specifiedherein. Additionalcostswillnotbeconsideredandwill notbereimbursedbythe City, therefore, such costs must be absorbedin Proposer's cost proposalfee structure.

Any languagerelatedto travelreimbursementshallbestrickenfromthe documentbythe City and if not stricken, shall be deemed invalid.

Proposalsshall be valid for a minimumof one hundredeighty (180) days following Proposaldeadline. The costfor developingthe Proposalis the sole responsibilityof the Proposer. All Proposalssubmittedbecomepropertyof the City.

Pricingshallremainfirm for the entire initialAgreementterm. Thereafter, any proposed pricing adjustmentfor follow-on renewal periods shall be submittedto the City Representativein writing at least ninety (90) days priorto the new Agreement term. The Cityreservesthe rightto accept, reject, or negotiateanyproposedpricingadjustmentnot to exceed the Bureau of Labor Statistics Consumer Price Index ( CPI) data as follows:

LosAngeles-LongBeach-Anaheim, CA; All UrbanConsumers; NotSeasonallyAdjusted; annualized change comparing the most recent month' s reported data to the same month of the prior year. ( This information may be found on the U.S. Department of Labor's website at www. bls. gov.)
H. PROTEST PROCEDURES
Onlyrespondentswho haveactuallysubmitteda proposalmayfile a "protest"to an RFP with the City's PurchasingDepartment. In orderfor a Proposer's protestto be considered valid, the protest must:

1. Befiled in writingbefore5:00 p.m. of the 5th businessdayfollowingthe postingof RFP Results/Notice of Intent to Award on the City's online bidding system;

2. Clearly identify the specific irregularity or accusation;

3. ClearlyidentifythespecificCitystaffdeterminationor recommendationbeingprotested;

4. Specify, in detail, the groundsof the protestandthe facts supportingthe protest; and

5. Includeall relevant, supportingdocumentationwiththe protestattimeoffiling.

If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protestis valid, the City's PurchasingManager, or other designatedCity staff member, shall review the basis of the protest and all relevant information. The decision from the Purchasing Manager, or her/ her designee, is final and no further appeals will be considered. 8 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

E) CITY OF SANTA ANA
VII. CERTIFICATIONS ( ATTACHMENTS)
In addition to the SOQand Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package:

AttachmentA: Proposer's Certificationand ProposalItem Pricing Attachment B: References
Attachment C: Proposer' s Statement
Attachment D: Non- Collusion Affidavit
Attachment E: Non-Lobbying Certification
Attachment F: Non- Discrimination Certification
Attachment G: Subcontractor Designation Form
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsiveandwill be rejected. The City reservesthe rightto rejectanyor all proposals submittedand no representationis madeherebythat anycommitmentwill beawardedpursuantto this RFP or otherwise.

PLEASE NOTE:

All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer.

City will not waive notarization requirement when applicable on any of the required attachments.

Vill. REFERENCES
Contractor shall provide three( 3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Contracts listed must have a minimum award amount of $ 200, 000 in order to be used as references. Use ATTACHMENT B— References. The respondent grants permission for the City to contact any individuals listed as references.

City may disqualify a Proposer if:

References fail to substantiate Proposer' s description of services and deliverables provided; or
Referencesfail to supportthat Proposerhas a continuingpatternof providing capable, productive, and skilled personnel, or
City is unable to reach the point of contact with reasonable effort. It is the Proposer's responsibilityto informthe point of contact(s) of normalCity working hours.

IX. MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractorshall procureand maintainfor the durationof the agreement, the followinginsurancecoverages:
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MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractorshallmaintainlimitsof insurancecoverageinthefollowingminimumamountsandshallbe at least as broad as:

CommercialGeneralLiability( CGL): InsuranceServicesOfficeFormCG0001covering CGL on an "occurrence" basis, includingproductsand completedoperations, propertydamage, bodily injury and personal & advertising injury with limits no less than $ 1,000,000 per occurrence and $ 2, 000, 000 aggregate.
any
Automobile Liability ( AL): Insurance Services Office Form CA 00 01 covering Code 1 auto), with combined single limits of$ 1,000, 000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $ 1, 000, 000.

Workers' Compensation ( WIC): as required by the State of California, with statutory limits, and Employer' s Liability Insurance with limit of no less than $ 1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees.

If Contractor maintains broader coverage and/ or higher limits than the minimums shown above, Cityrequiresandshallbeentitledtothe broadercoverageand/orthe higherlimitsmaintainedby Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be availableto City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, andvolunteersareto becoveredasadditionalinsuredswithrespectto liabilityarising out of work or operationsperformedby or on behalfof the Contractorincludingmaterials, parts, equipment, and personnel furnished in connection with such work or operations.

2. All required insurance policies: Insurance company( ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteersfor lossespaidunderthetermsof anypolicywhicharisefromworkperformedby Contractor for City.

3. All required insurance policies: For any claims related to this contract, Contractor' s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer' s limits of liability.

5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reducedincoverageor in limits, non-renewedbythecarrier, ormaterially changed except after thirty( 30) days priorwritten notice has been givento City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non- payment.
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6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: ( Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate.

Self- Insured Retentions
Self-insuredretentionsmust bedeclaredto and approvedbythe City. City mayrequireContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a currentA.M. Bestratingof no lessthanA:VII, unlessotherwiseacceptableto City.

Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage requiredbythisclause) anda copyof the DeclarationsandEndorsementPageof the CGLpolicy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligationto provide them.

City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide coverage on a claims- made basis:

1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurancemust be maintained and evidence of insurancemust be provided for at least three 3) years after completion of work.

3. If coverageis canceledor non-renewed, and not replacedwith anotherclaims-madepolicy form with a retroactive date prior to the contract effective date, Company must purchase extended reporting" coverage for a minimum of three (3) years after completion of work.

Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub- contractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

X. SELECTION PROCEDURES & CRITERIA
A. Evaluation: The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. 11 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 e

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B. ScoringCriteria: Proposerswill be rankedbythe reviewcommitteebasedon the followingcriteria:

CATEGORY POINTS
Responsiveness to RFP
Proposal' s compliance with the requirements of this RFP.

Scope of Services offered including ability to provide optional services.

The value to any new and/ or innovative product or service 15 suggestions or other new ideas and enhancements.

Ability to meet performance schedule
Experience of Firm and Personnel
The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor 35 and assigned staff.

Proposed Pricing 50Reasonableness of Cost
References
References that are similar in size and project scope to the City. PASS/ FAIL

TOTAL POSSIBLE SCORE
100Before interviews— if held
Interviews
The City reserves the right to conduct interviews with the highest- rated firm( s). In the event the City does perform an interview process, 20 the following is the maximum number of additive points that may be applied to the proposal score. Total possible score may exceed 100 points.

C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposalsshall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer( s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above.

D. Interviews: The review committee may invite the proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation.

The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without 12 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 t0

CITY OF SANTA ANAL
holding interviews, or further discussions. If interviewsare held, up to a maximumof three proposers will be invited for the interviews based on final proposal score.

E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiatewith respondentsas to fees and terms. The City may rejectproposalsat its sole discretion. If proposalfails to satisfy any requirementsoutlinedin this RFP, it may be considered non- responsive and may be rejected.

The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommendthe qualified Proposersto the City Council or City Manager for award of contract, as appropriate.

XI. WITHDRAWALS
Proposersareresponsiblefor verifyingall pricesandinformationbeforesubmittinga proposal.

Prior to the proposaldue date, the Proposeror Proposer's representativemay withdrawthe proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonicwithdrawals are not permissible.

XII. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (" ADA"), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awardedContractor (or any subcontract thereof), relatingto this RFP, shall be subject to the provisionsof this paragraph.

B. CITY BUSINESS LICENSE
The selected proposermust obtain a City of Santa Ana BusinessLicenseprior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awardedpartyshallmaintaina currentbusinesslicensethroughoutthetermof the resulting contract. Procedureto obtainaCityof SantaAnaBusinessLicenseisavailablebycontacting the Finance and Management Services, Business Tax Office at ( 714) 647- 5447 or on the City' s website: www. santa- ana. orq
C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposalin partor in its entiretyorto waiveany minorinconsistency, informalityor technical defect in the proposal.

D. CONFLICT OF INTEREST
Contractorshall exercisereasonablecare and diligenceto preventany actionsor conditions thatcouldresultin a conflictwiththe bestinterestsof theCity. Thisobligationshallapplyto the Contractor; the Contractor' s employees, agents, and Subcontractors associated with 13 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 e

CITY OF SANTA ANA
accomplishing work and services hereunder. The Contractor' s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemedto influenceor appearto influenceCity staffor electedofficersfrom acting in the best interests of the City.

Each Proposer must disclose any existing or potential conflict of interest relative to the performanceof the contractualservicesresultingfrom this RFP. Any such relationshipthat might be perceivedor representedas a conflict should be disclosed. The City reservesthe right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.

No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contractfor the provisionof services, the deliveryof supplies, or the provisionof any other related action which is required, suggested, or otherwise deemed appropriate as an end productof this Contract. Therefore, Contractoris precludedfrom contractingfor any work recommended as a result of this Contract.

E. CONTRACTOR' S EXPENSE
Pre-ContractualExpenses: The Cityis not liablefor anycostsincurredby Proposerspriorto entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre- contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparationof the proposal, submissionof the proposal and additional information, attendance at pre-proposalconference, negotiatingany matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract.

Other Expenses: The Contractorwill be responsiblefor all costs relatedto photo copying, telephone communications, fax communications, and parkingwhile on City sites during the performance of work and services under this Contract.

F. CONTRACTOR' S PROJECT MANAGER/ KEY PERSONNEL
Exceptasformallyapprovedbythe City, the key personnelidentifiedinContractor's proposal shall be the individualswho will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor's Project Manager and key personnel under the awardedcontract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor's personnel. Said approval shall not be unreasonably withheld.

Standardsof Conduct: Contractor's personnelshallbecourteousandmaintaingoodworking relationships with all stakeholders, state or outside agencies, other team members and staff within the City.

G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payableto the awarded Subcontractorfor implementationof their proposal. 14 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

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H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City.

All materials, documents, data or informationobtainedfrom the City Datafiles or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the expresswritten consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract.

All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

I. DRUG- FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providinga drug-free workplace. Failureto comply with these requirementsmay result in suspension of payments under the Contract or termination of the contract or both, and the Contractormay be ineligiblefor awardof any future City contracts.

J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services and responsibilitiesrequiredthis RFP and that it is capable of effectivelyand efficiently performing quality work to achieve the City's objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated.

Any irregularitiesor lack of clarity in the RFP shouldbe broughtto the designatedCity Contact/ProjectManager's attentionas soonas possibleso that correctiveaddendamaybe furnished to prospective Proposers.

Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II - Sample Agreement of this RFP. If a Proposeris unwillingor unableto executeanAgreementwithinthirty (30) daysafter being notifiedofselectionunderthis RFP, the City reservesthe rightto disqualifythemwithoutanyfurther obligation L. FISCAL NONFUNDING CLAUSE
Intheeventsufficientbudgetedfundsare notavailablefor a newfiscalperiod, theCityshall retain the right to notify the provider of such occurrence in writing at least thirty (30) days 15 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

CITY OF SANTA ANA
beforethe endof the currentfiscal periodandterminatethe contractonthe last day of the current fiscal period without penalty or expense to the City.

M. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City.

Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers' compensation or other fringe benefits of any kind through City.

N. JOINT OFFERS/ SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and notwith multiplefirms doing businessas a joint venture.

Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub- consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants inthe same mannerasthe Proposer.The proposeris responsible for all the actions taken by their sub-contractor.

The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identifiedin the responseto the RFPand the City reservesthe right to reject any proposed Subcontractor( s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liabilityof such Subcontractors.

O. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoingcontractfailures, any civil or criminal litigation or investigationpendingwhich involves the Proposer or in which the Proposer has beenjudged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the rightto rejectany proposalbaseduponthe Proposer's prior historywiththe City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure( s) to meet contract milestones or other contractual failures.

P. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Proposer selected, including but not limited to pricing, hourly labor rates and disposal charges. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor' s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiationprocess. In the event of any conflict or contradiction between or among these documents, the documents shallcontrolin the followingorder of precedence: the final executedcontract, the RFP, any modifications and clarifications to the awarded Contractor' s proposal, and the awarded Contractor's proposal. Specific exceptions to this general rule may be noted in the final executed contract.

Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded 16 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 r.

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successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP.

Q. NON- PAYMENTS
Notethat paymentswill NOT be madefor any unsatisfactorywork until corrected. In the event of nonpaymentof undisputedsums by the City, Contractorshallgive the City thirty (30) working days to cure the alleged breach.

R. OWNERSHIP OF DOCUMENTS
The City has permanentownershipof all directlyconnectedand derivativematerialsproduced under this contract by the Contractor. All documents, reports and other incidental or derivative workormaterialsfurnishedhereundershallbecomeandremainsthesolepropertyoftheCity and may be used by the City as it may requirewithoutadditionalcost to the City. Contractor shall providethe City copiesof documentsupon its requestat anytime. Noneof the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractorwithout the expresswritten consent of the City.

S. PARKING
The City will not providefree parkingand/or reimbursementfor the cost of parkingwhile providing services and conducting business with the City.

T. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractoris performingwork, but shall be responsiveonly to the requestsof the City's Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee.

Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professionalstandardsin attire, decorum, and interactionwith the publicand City personnel.

U. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected Proposershall identifya sole point of contact, Project Manager, with the greatest knowledgein regardto the requiredserviceoperationsand contractualmatters, including payment of any and all charges resulting from the Agreement.

V. PROPOSAL VALIDITY
Services, pricing, andwarrantiesindicatedina Proposer's Proposalmustbevalidfor a period of 180 days at minimum after the submission of the Proposal.

W. PUBLIC AGENCIES
Otherpublicagencies, asdefinedbyCaliforniaGovernmentCodeSection6500, maychoose to usethe terms of this Contract, subjectto Contractor's acceptance. The City is not liableor responsible for any obligations related to a subsequent contract between Contractor and another public agency.

X. PUBLIC RECORDS
Proposalswill become public record after the award of a contract unless the proposal or specificpartsofthe proposalcanbeshownto beexemptby law. EachProposermayclearly 17 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

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labelallorpartofa proposalas"CONFIDENTIAL"providedthattheProposertherebyagrees to indemnifyanddefendtheCityfor honoringsucha designation. Thefailureto so labelany informationthatisreleasedbytheCityshallconstitutea completewaiverof anyandallclaims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

Y. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposedSubcontractormust sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read andwillagreeto abidebythe awardedContractor's obligations. AnySubcontractorproposed after award of contract must be approved by the City before commencement of work.

The City will look solely to the awarded Contractorfor the performanceof all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors.

XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS A. PREVAILING WAGE
The Director of the Department of Industrial Relations of the State of California has ascertainedthe prevailingrateof perdiemwagesin dollars, basedona workingdayof eight hours, for each craft or type of worker or mechanicneededto executeany constructionor maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www. dir. ca. gov/ ( General PrevailingWage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773. 1).

Contractor is required to pay the prevailing wage rate referred to above and is responsible for selectingthe craft/classificationof workers which will be requiredto perform this service in accordancewith the Contractor's methodof performingthe work. Pursuantto Section 1775 ofthe LaborCode (Stateof California) Contractorshallforfeit $50for eachcalendarday, or portionthereof, for eachworkerpaid lessthanthe stipulatedprevailingwage ratesfor any public work done under this Contract or by any subcontractor.

Prevailing Wage Compliance and Monitoring
Contractorisawareofthe requirementsof the CaliforniaLaborCodeSection1720, et seq.,and 1770, et seq., aswell as CaliforniaCodeof Regulations, Title8, Section16000, et seq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirement on " public works" and " maintenance" projects. Since the services are being performed as part of an applicable " public works" or " maintenance" project, as defined by Prevailing Wage Laws and since the total compensations is $ 1, 000 or more, Contractoragreesto fullycomplywithsuchPrevailingWageLaws. Cityshallprovide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencementofthisAgreement/Contact. Contactshallmakecopiesoftheprevailingrates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the 18 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

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Contractor' s principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmlessfrom any claim or liabilityarising out of anyfailure or allegedfailure to complywith the Prevailing Wage Laws.

B. DIR REGISTRATION
Thisprojectisa publicworkandsubjectto thefollowing: Nocontractororsubcontractormaybe listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 with limited exceptions from this requirement for bid purposes only under Labor Code section 1771. 1( a)]. No contractor or subcontractormay be awarded a contractfor public work on a public works project ( awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautionedthat certifiedpayrollsshall be submittedelectronicallydirectlyto theDepartment of Industrial Relations.

C. CAL- OSHA VEHICLE REGULATION
All vehicles must meet California Motor Vehicle and Cal- OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.

D. QUALITY ASSURANCE
Contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified.

E. CONSTRUCTION WASTE MANAGEMENT
Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste . and non- usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state, and local laws and regulations.

F. CHEMICALS
Handling and delivery of all materialsmust complywith all local, State, and Federalsafety regulationsand must maintain appropriatehazardousmaterial transportationand handling certifications and licensing as applicable.

G. SAFETY PROGRAM REQUIREMENTS
Work Site Safety shall be as defined by the Standard Specifications and these special provisions:

Contractor shall be solely responsiblefor ensuring that all work performedunder the contract is performed in strict compliance with all applicable Federal, State and local occupational safety regulations. Consultant/Contractorshall provideat its expenseall safeguards, safety devicesand protectiveequipment, and shalltake any and all actionsappropriateto providing a safe Project site.

The following is required in addition to the requirements of the Standard Specification:
a. Contractor shall train all employees, or subcontractor personnel in the work practices necessary to safely perform his or her job. 19 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 CITY OF SANTA ANAt
b. Contractor shall identify all known potential hazards related to the work performed and train all employees and subcontractor personnel on how to handle the potential hazards.
c. Contractor,their employeesand subcontractorsshallfollow all safety rules and safe work practices.
d. Contractor will immediately notify the City of any significant and/or unusual hazards found during the course of work.
e. Contractor shall submit copies of Safety Data Sheets ( SDS) for all hazardous materials to be utilized on site in the performance of work. f. Contractor is solely responsiblefor the legal disposal of hazardous waste generated in the performance of their work.

Safety Indemnification: To the extent allowed by law, the Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all investigations, complaints, citations, liability, expense including defense costs and legal fees), claims and/ or causes of action for damages of any nature whatsoever, including but not limited to injury or death to employees of the Contractor, its subcontractors or City, attributable to any alleged act or omission of the Contractoror its subcontractorswhich is in violationof any Cal OSHA regulation. The obligation to defend, indemnify and hold harmless includes all investigations and proceedings associated with purported violations of Section 336. 10 of Title 8 of the California Code of Regulations pertaining to multi-employer work sites. The City may deduct from any payment otherwise due the Contractor any costs incurred or anticipated to be incurred by the Agency, including legalfees and staff costs, associated with any investigation or enforcement proceedings brought by Cal OSHA arising out of the assigned work.

H. OTHER SAFETY REQUIREMENTS
Contractor shall take all reasonable precautions, as directed by the City, or in the absence of such direction, in accordancewith sound industrialpractices, to safeguardand protect City propertyandadjacentproperty. Damagesto propertiescausedbyContractor's negligenceshall be repairedat no cost( both labor and material)to the City.

Contractor is responsible for advising and ensuring compliance by Contractor' s employees with all applicable environmental and hazardous materials handling laws and regulations.

Contractor shall provide City a full report of damage to City property and/or equipment by Contractor' s employees. All damage reports shall be submitted to the Site Coordinator within twenty-four ( 24) hours of occurrence.

Contractor shall provide, erect, and maintain all warning devices( i.e., barricades, cones, etc.) as required or necessary to ensure the safety of the public, City, and Contractor' s employees.

I. SPILL LIABILITY
The City does not assume liability for spills or other releases of hazardous wastes which are caused by the negligence of the contractor once hazardous waste materials are in the possession of the contractor or transported off site.

J. RECORDKEEPING AND REPORTS
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Contractoris requiredto provideuponrequest, detaileddataandinformationrequiredbythe City. Informationmay include: generatorEPAID, contractorEPAID, generatorname, waste description, manifestnumberand line number, datewasteshipped, disposaland recyclingfacilities utilized, final disposal method utilized, quantity shipped ( pounds), waste profile number, and any additional information requested.

All records and reports shall be available in electronic (including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract.

XIV. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms.

A. EXECUTION OF AGREEMENT
A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. " Proposer" will hereinafter be referred to as " Consultant" or " Contractor" in standard agreement. The term of the agreement will begin after the agreement isfully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved.

XV. IMPLEMENTATION
A. KICK- OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling.
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EXHIBIT I

SCOPE OF SERVICES
Contractor shall perform services as set forth below and furnish all labor, equipment, materials, and supervision to perform landscapemaintenanceas describedherein including, but no limited to, the following:

I. GENERAL REQUIREMENTS

1. Compliance with Applicable Laws and Regulations
a. Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be compliantwith the current requirementsof the Occupational Safetyand Health Act OSHA) and as it may be amended or updated throughout the term of this contract. 2 All locations and quantities are subject to change at any time in order to respond to unforeseen situations that may arise.
a. City will provideContractorwith as much advancenoticeas reasonablypossible to allow Contractorto adjust schedules and workforces accordingly.

3. Oversee workforces to ensure that work is being performed with all due diligence, quickly, and thoroughly and for all the designated work area.

4. Perform scheduled and random checks with Project Manager or designee to ensure that all work is being performed satisfactorily.

5. Provide courteous interaction, direction, information, and referrals to all visitors, property owners, Police Officers, other City employees, or related agencies.

6. Anticipated Service Levels
a. Provide the required number of laborers, technicians, supervisors, and workers as specified below and throughout these specifications.
i. TheCity hasdeterminedtheseare the requiredstaffinglevelsnecessary to accomplish all of the work requirements within the allotted hours as indicated in the specifications.
b. Provide four ( 4) crews ( 12 laborers) each day ( Monday — Friday) for scheduled work.
i. Contractor shall provide two (2) Irrigation Technicians as well as to conduct daily maintenance, troubleshooting, repairsand necessaryworkto ensure 22 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 1 CITY OF SANTA ANA
irrigation systems are operating properly.
c. From time-to-time and site-to-site, more workers will be needed and Contractor must provide additional workers at the rates stated in Attachment A for services requested by the Project Manager or his/her designee.
d. City reservesthe rightto adjustthe staffinglevelsbasedon the availablebudget allocatedeach year as part of the City's annual budget process.

II. LANDSCAPE MAINTENANCE CREWS

Crew size = Three ( 3) Laborers ( 12 laborers total)

3. Provide the necessary labor, materials and equipment to remove weeds from all medians, linear parks, sidewalk areas, planters, and public lots.

4. Providethe crewsdaily. The assignmentsmay changeduringthe day to respondtourgent requests. a. Homeless camp debris removal may occur several times a week.

5. Remove by hand or mechanical means, all weeds from medians, sidewalk and street curb joint.

6. Remove the trash encountered in areas immediately adjacent to street medians including gutters, storm drains, culverts, and bike lanes.

7. Maintainand cleanthe tree wellsto enhanceappearanceand cleanlinessof City parkway tree wells by removing weeds and litter.
a Removeall unwantednaturalor environmentalmaterials, including, but not limitedto:
a. Bio- waste,
b. Hypodermic needles,
c. Dirt,
d. Silt,
e. Feces,
f. Soot, and
g. Weeds

9. Clean, cut, clear, and remove weeds and remove of light-to-medium amounts of trash by using hand-held equipment like weed eaters, rakes, brooms, and leaf blowers. a. Leave no piles, or residue with rake marks.
b. Sidewalk surface shall be clean of leaves, litter, and dirt. 23 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 r

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10. Crew must be self-directed and report directly to the main office of Contractor.

11. Crew must be "on-call" and carry a dedicatedcell phoneand be availableduringnormal business hours on all workdays. 12 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same in a lawful manner per contract requirements at the Contractor' s expense.
la All trash and debris shall be removedfrom all worksitesthe same day.

14. TheContractorshallrake, handremove, orvacuumleavesthatare notabsorbedby planting.
a. This shall be doneas oftenas requiredto maintaina neat appearance, or prevent plantsfrom being smotheredby seasonalleaf drop at least weeklyor as directed by Projects Manager or designee.

15. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches, etc.
a. Contractorshallrespondto callsfromProjectsManageror designeeimmediately.b. Contractor shall patrol all areas during heavy windstorms for trees down, fallen branches, hanging branches, debris, and other potential hazards.

16. The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt or soil. a. Tree wells shall be maintained weed free.

17. Additionaldutiesthat maybe requiredof the MedianCrewmayincludethefollowing:
a. Clear catch basins during winter rain and storms,
b. Fill sandbags,
c. Remove extra trash and debris generated by special events, d. Remove litter and vegetation at City-owned parcels, e. Remove homeless camp debris, and
f. Assist street sweepers in debris removal during weather events, such as wind or rain.

III. IRRIGATION TECHNICIAN

1. Providetwo( 2) IrrigationTechniciansto performdaily inspectionsand routine irrigation systems repairs.
2 The IrrigationTechnicianshall physicallyinspect (by manualor semi-automatically runningthe Controller)the operation of all systemsweekly. a. The IrrigationTechnicianshall maintainall sprinklersystems in such a way as to guarantee proper coverage and full working capability, and make whatever adjustments are necessary, including but not limited to:
i. Adjustment of heads or inserts, or
ii. Replacingof inserts, etc., to preventexcessive over spray/runoff into street right- of-ways or other areas not intended to receive irrigation over 24 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 1 CITY OF SANTA ANA
spray/ runoff
b. A visual inspection of all irrigated areas shall occur, more often, but not less than one time per week.
i. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Irrigation Technician shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplementary irrigation. ii. Care shall be exercised to prevent waste of water, erosion, and/ or detrimental seepage into existing underground improvements or structures

3. The Irrigation Technician shall turn off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remainingwithin the guidelines of horticulturally acceptable maintenance practices as determined by the Projects Manager or designee.
a. When the Projects Manager or designee acknowledges the necessity to turn on the water once again, allcontrollers shall be activatedwithin twenty-four( 24) hours. b. After 24 hours, the Projects Manager or designee at his discretion may elect to activate the controllers with City forces and deduct estimated time plus overhead from the Contractor' s monthly invoice.

5. Irrigation Technician shall maintain a log at each controller location.

1. Visual observation, plant resiliency, and turgidity,

2. Rxamining cores removed by soil probe,

3. Moisture sensing devices, and

4. Programming irrigation controllers accordingly
ii. Considerations must be given to:

1. Soil texture,

2. Structure,

3. Porosity,

4. Water holding capacity,
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5. Drainage,

6. Compaction,

7. Precipitation rate,

8. Runoff,

9. Infiltration rate,

10. Percolation rate,

11. Evapotranspiration,

12. Seasonal temperatures,

13. Prevailing wind condition,

14. Time of day or night,

15. Type of plant and root structure

8. Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systems for brokenandcloggedheads, malfunctioningorleakingvalves, or anyothercondition, which hampers the correct operation of the system.
a. Authorization must be obtained from the Project Manager or designee before proceeding with work not covered under normal maintenance work and the malfunctioning sprinkler system area shall be irrigated by a portable irrigation method until all authorized repairs have been completed to the Project Manager or designee' s satisfaction.
b. Eachirrigationcontroller(s) and systemshall be checkedweeklyfor properwater scheduling and coverage.
c. Make all necessary adjustments to heads, which throw onto roadways, walkways, windows, or out of intended area of coverage.
d. IrrigationTechnicianshall cleanand adjustsprinklerheadsas neededfor propercoverage. e. Each system shall be manually operated at the irrigation controller and observed on a bi-monthly basis.
f. Controllers shall be programmed to water during nighttime hours between approximately midnight and 7:00 a.m.
i. No watering shall occur during the daytime unless associated with irrigation check/repairs or with prior approval by the Projects Manager or designee.

CITY OF SANTA ANA
ii. Valve wires,
iii. Control valves,
iv. Lateral lines,
v. Gate valves,
vi. Main lines,
vii. Strainers,
viii. Pressure regulators,
ix. Backflow devices,
x. Moisture sensors,
xi. Master valves, and
xii. Electric pedestals.
b. Irrigation Technician shall maintain an adequate stock of medium and high usage items for repair of all irrigation systems.

10. Automatic controllers and/ or enclosures shall be locked while unattended.

11. All controllerenclosuresmustbe paintedin approvedcolors, as needed, to prevent rusting and maintain good appearance.
a. System Maintenance: Once a year during the month of March, Irrigation Technician shall:
i. Wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt,
ii. Clean all electrical connections,
iii. Install bait traps for control of ants,
iv. Replace batteries as required,
v. Clean and remove intruding soil in valve boxes and
vi. Replace gravel, as originally specified

12. Repairs made to the irrigation system must be made in accordance with the system' s original design with products equal to or higher quality than currently provided.a. Workmanshipshall be performedin accordancewith industrystandards.

13. IrrigationTechnicianshall be responsiblefor regularmonitoringof all systemsand correcting for:
a. Coverage,
b. Adjustment, and
c. Clogging of lines and other sprinkler components.

14. All irrigationsystemsshall be inspectedand adjustedon a weeklybasis or more frequently as required, considering the water requirements of each remote control valve.
a. A written irrigation tracking sheet indicating the system location, date inspected, and watering schedule shall be submitted to the Projects Manager or designee at the end of each week.

15. IrrigationTechnicianshallobserveand notedeficienciesoccurringfrom the original design of facilities and review these findings with the Projects Manager or designee so necessary improvements can be considered.
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16. All leaking or defective piping, valves, or other system componentsshall be repaired within twenty-four( 24) hours of detection.

17. Contractorwill keepsystemin operationby valveor headadjustmentto keepall systems operating at manufacturer' s recommended operating pressure. a. This shallbe accomplishedby valvethrottlingpressuregaging. i. The valvesshouldbe throttledto preventsprinklerheadsfromfogging, allowing droplets for effective watering.
b. The ProjectsManagerordesigneemayrequesta coveragetestto evaluateproper settings, timing, usage, or maintenance of system

18. Contractorshall be responsiblefor periodicinspectionof surfacedrainslocatedwithin the landscaped areas.
a. Thesedrainsshallbe checkedto assureproperfunctioning.b. Removeany debris or vegetationthat might accumulateat the inlet and prevent proper flow of water
IV. TRASH REMOVAL AND DISPOSAL:

1. The trash likely to be encounteredduring the course of cleaning includesbut is notlimited to:
a. Litter,
b. Trash,
c. Bio- waste and hypodermic needles,
d. Plastic and cardboard containers,
e. Plywood,
f. Wsed lumber,
g. Discarded furniture, and
h. Small appliances, toys and other household items
2 Remove and dispose of items listed above accordingto all applicable laws, codes, and requirements.
3 Note that trash removal is incidental to weed removal by either crew. It is included so that the areas looks clean after the weed removal work is completed.

4. Trash removal and disposal will be at the Contractors expense and must be included in the hourly price.

V. OPTIONAL AS- NEEDED: WEED ABATEMENT , DEBRIS REMOVAL , WEED SPRAYING

SERVICES

1. CrewSize: variesdependingonneed; Cityestimates, butdoesnotguaranteeor imply guarenteed hours per year for City-requested optional as-needed services. 2 All property ( lots, channels, easements, alleys) designated by the City Projects Manageror Inspectorandassignedtothe contractorforweedabatementandcleaning 28 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 1 CITY OF SANTA ANA
shall be thoroughly cleaned of all weeds, grass, noxious growth, tree volunteers/shooters, trash, and rubbish in the following manner:
a. Theseas neededcleaningandserviceswill becompensatedat the regularhourlyrate on the appropriate Price List item. i. All associated debris will be disposed of by Contractor and billed as an appropriate line item.
b. All vegetation ( weeds, grass) shall be cut or mowed to a height of not more than two ( 2) inches above the ground.
i. Vegetation cut or mowed shall be removed from the site. c. Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed.
d. Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed.
e. City will issue a work order requestfor such work to be performed. f. Erosion control wattles ( devices made of straw or wood) installed around the perimeteroffencedproperties, shallberemovedto allowfor propercleaningalongthe interior and exterior of the fence line. i. Once cleaningis completed, Contractorshall replacewattles along the interior perimeter of the lot or as directedto by Projects Manager g. Removalanddisposalof trashshallbe billedas a separatelineitem. Pricingmustbe included in Attachment A. i. These services include, but are not limited to:

1. Removal of litter, vegetation, weeds, and construction debris

2. Clear catch basins during winter rain and storms

3. Fill sandbags

VI. OTHER PROVISIONS/ REQUIREMENTS

1. Contractor Data Entry for Maintenance Work
a. The City uses a public reporting APP ( mySantaAna), or other designated APP, to record all work performed.
b. The Contractor will be required to utilize the City's computerized system (APP), or other system, to record ALL maintenance work performed for this contract. c. The City will provide training and instruction to the Contractor on the use of the APP.
d. The Contractor will be required to obtain a cellular/ Wi- Fi enabled electronic device, 29 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

CITY OF SANTA ANA
cellular phonefor each crew, to performthe requireddata entry in the field. i. The Contractorwill be solely responsiblefor maintainingthe device in working order to complete the required data entry for the City. e. TheContractorwillbe requiredto obtaina cellularinternetdataplancostusingone of the following carriers:
i. AT& T wireless,
ii. Verizon,
iii. T- Mobile or
iv. Sprint
2 Maintenance Function Checklist and Reports
a. DailyAttendanceSigninSheet: Providedbythe Contractoronadailybasisby 7:30 am, including the signatures of each laborer and crew assignment, date, and hours to be worked.
i. Contractorshallupdatethe hoursworkedif any laborerleavesearly. b. DailyWork Report: Preparedby Contractoron a daily basisand specifiesthe work performed; date performed; and labor, materials and supplies used, and amount of trash and debris collected ( measurement method to be agreed upon).
c. Weekly Report
i. Due: Monday of every week
ii. Contents: Ensure that the report contains all the required and approved content, which may include, but not limited to:

1. Description of work completed

2. Description of the actual inspection, observation, repair and/ or maintenance of landscaping, signage, lighting, streetscape, and graffiti
d. Report Guidelines:
i. Submit records in the time required, in the method required, and on the forms required.
ii. Include any pertinent information or backup documentationwith your reports.
iii. Monthlypaymentwill not be madeuntilreportsare receivedby City. e. Documentation
i. Digital Photo Sampler Report

1. Take a series of before- and- after photos of items, areas, or incidentsthat Contractorrespondsto as specifiedbyCity.

2. Maintain these photos electronically and make them available for inspection by City at any time.

3. Identify photos by location, description, etc. before or after, date and time of photo taken.

3. Meetings
a. General Guidelines
30 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

CITY OF SANTA ANA
i. Document all meetings and ensure corresponding action list is generated, initiated, and completed by the time required.
b. Attendees
i. Project Manager and/ or designee and Contract Supervisor must attend meetings, in person, with the Public Works management team. c. Operational Meetings
i. Purpose: To address issues regarding:

1. Upcoming events,

2. Blackout dates,

3. Scheduling; and

4. Contractor Employees
a. Regarding all Contractor Employees:
i. Ensure that all Contractor employees performing work in conjunction with this project are always courteous, professional, competent, and do not cause any undue disturbances.
ii. Ensure any employee who is determinedbythe Project Manageror his/her designee to be incompetent, working inefficiently, disorderly, intemperate or otherwise objectionable is immediately removed from work under this agreement and replaced with a satisfactory replacement. iii. The City of Santa Ana is committed to a safe workplace. The Project Manager or his/ her designee may direct Contract Supervisor to immediately remove any worker who is unfit for duty.
iv. Employees must present a neat, well- groomed appearance at all times. v. Perform the work while minimizing disturbance to the citizens, residences, and businesses.
vi. Workers must have basic knowledge, experience, skills and abilities in general labor, custodial maintenance, landscaping maintenance, cleaning, trash handling, landscape care and street safety procedures to perform the scope of work requirements in accordance with the specifications at all times.

1. Workers who do not demonstrate these capabilities shall be replaced at the request of the Project Manager or his/ her designee.

5. Contract Supervisors and Laborers
a. Providean English-speaking Contract supervisor and laborerswho are fully trained and knowledgeable in all aspects of these requirements:
31 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 7 CITY OF SANTA ANA
i. Equippedwith a working, fully-charged cellular phone, capable of taking and sending photos and emails, to enable immediate contact with Project Manager and/ or designee.
b. ContractSupervisorand laborersmust demonstrateskills including, but not limited to the following:
i. Basic principlesof supervision, directing, planning, controlling, trainingand appropriate safety procedures.
ii. Contract Supervisor must be able to tour the Area with a Project Manager or his/her designeeon an as-neededbasisfor the purposeof determining compliance with these specifications or to discuss required work. iii. Contract Supervisor is responsible for ensuring the crews are accomplishing the scheduled work per the specifications.

6. Uniform and Safety Vests
a. Pay for and bearthe maintenancecost of uniformsfor all employeesworking on the project.
i. The uniforms must bear Contractor's company name.
b. The uniform must be worn as a complete unit and befitted properly. ii. The uniform must be maintained in a clean and neat order with no rips, tears, or permanent stains present.
c. Mustwear identificationand appropriatesafety vest at alltimes, which must be furnished by the Contractor.

7. Vehicles and Equipment
a. Ensurethat all contractor vehicles and equipment used in performingwork in conjunction with this project are:
i. Mechanically and operationally sound;
ii. Have well- maintained exteriors;
iii. Clean;
iv. Have well- organized tool racks;
v. Bear Contractor' s company name, which is to be visible on both sides of the vehicle;
vi. Have current California registrations and licenses b. City of Santa Ana Public Works Agency authorized contractorswill be required to have identification signage on all vehicles at all times while working in an official capacity for the City.
i. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. ii. All costs associatedwith the fabricationof such signageshall be borne by the contractor. Contact City Staff prior to ordering.

Signage Type and Material Shall Be:

Plastic with Magnetic Backing. Painted on Vehicle or similar ( Taped Signs Not allowed).
32 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058

CITY OF SANTA ANA
Such Signage Shall State:

Authorized Contractor
City of Santa Ana
Public Works Agency
and
Name of Contractor and Contractor Telephone Number
Signage Letter Minimum Size:
2- inches for: Authorized Contractor
City of Santa Ana
Public Works Agency
1- inch for all other information
c. Vehiclesmust have 360-degreeoperationalwarninglightsor traffic notification light bars.
d. Havea suitablestakesidecompactortruckortrailerfor haulingweeds, rubbish, and brush. Trucksshouldhave sufficientcapacityto minimizetrips and maximize productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow board for lane closures.
e. Providepowerandhandtoolsof sufficientquantityandqualityto handlethejobas specified. Examples of such tools are string trimmers ( weed eaters), brush cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools. f. Provideand assureusageof appropriatesafetyequipmentas requiredby Cal/OSHAfor allhandcrews, including, butnotlimitedto hearingprotection,dust masks, helmets, boots, gloves, goggles, chaps, shinguards). g. Replaceimmediately, anyequipmentthatdoesnotmeettheforegoingas may be determined by Project Manager and/or designee's sole discretion. h. Ensure that all crews, equipment, and trash are secure in vehicles at all times.

8. Place of Business
a. Maintainan officeat a fixedlocationcorrespondingto currentbusinesslicense. b. Maintainan assignedtelephonenumberunderContractor's personalnameor the legal company name.

9. Traffic Controls
a. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes, driveways, and the like at all times unless immediatework prohibitssuchclearance b. Inspectand identifyany condition(s) that rendersany portionof the areas under maintenanceunsafe, aswellasanyunsafepracticesoccurringthereonandkeep a log indicating date inspected and action taken.
c. Notifythe Project Manager or his/her designeeimmediatelyof any unsafe condition that requires major correction.
d. Cooperatefullywith City in the investigationof any accidentalinjuryor death occurring on the designated work areas, including a complete written report thereoftotheProjectManageror his/herdesigneewithinfive (5) daysfollowingthe occurrence. 33 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

CITY OF SANTA ANA
e. Most work should be performedwithout obstructingthe flow of trafficwhenever possible.
i. If lane closure is required, abide by WATCH manual.

10. Performance during inclement weather
During periods of inclement weather, i.e. rain/wind; Contractor' s workforce shall accomplish work not affected by such weather, i.e. litter pick up/spent blossom removal, preventative maintenance, etc.
a. Contractor shall stake and re-tie trees as required. b. Drainsshall be checkedand cleanedas necessary.
c. Contractorshall remove all branches and debris resulting from inclement weather.
d. Contractormayberequiredto performadditionalclean-uptasks dueto inclement weather.

11. Recycling
a. All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be recycled through composting or processing for use as mulch.
i. Organic waste cannot be taken to the landfill.
b. The names and addresses of the licensed green-waste composting or processing companies, and haulers, along with the tonnages used and receipts, shall be providedto the ProjectsManageror designeein a monthlywritten report and an annual written report.
12 Disposal
a. At least 100% of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner.
i. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses.
ii. The City shall not be responsible for the disposal. C iii. ontractor shall pay all disposal fees and provide documentation evidence ofrecyclingto includelocation, tonnage, etc. ona monthlybasistothe City. iv. Contractor shall dispose of all trash and debris.
v. Contractor shall dispose of all landscape debris through a landscape material recycling center.
vi. Contractorshall payall disposalfees and submita copy of receiptas part of the landscape monthly reports.
b. At no time is the Contractor permitted to use City dumpsters. la Damage Repair
a. All damage incurred by the Contractor' s operations shall be repaired or replaced in kind and size at the Contractor' s expense.
b. Irrigationrepairsshallbe completedwithintwenty-four( 24) hoursusingapproved materials.
c. Non-irrigationrepairsshallbecompletedwithinseven (7) workingdaysandshall be repaired using only pre-approved materials.
34 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 7 CITY OF SANTA ANA

14. Vandalism
a. Contractorshall be responsiblefor the laborto repairdamagedlandscaping caused by vandalism or vehicle accidents with material costs to be reimbursed by City.
i. The Contractor shall submit invoicingto establish cost of materials.

15. Holidays
City Observed Holidays
a. The designated Contractor holidays for this contract shall be:
i. New Year's Day
ii. Martin Luther King Jr. Day
iii. President' s Day
iv. Cesar Chavez Day
v. Memorial Day
vi. Independence Day
vii. Labor Day
viii. Veteran's Day
ix. Thanksgiving Day Holidays
x. Christmas Day Holidays

16. Penalties and Fines
a. Failure to comply with specifications of contract or requests from the Projects Manageror designeeand/or creatingunnecessarydelays, asdeterminedbythe ProjectsManageror designee, may be causefor fines and penaltiesin the table below until said request( s) is completed.
i. This shall be deductedfrom routine monthly maintenance payments.

Table: Liquidated Damages

LN VIOLATION
Failure to perform required/ scheduled work: missed or late, in $ 100.00 per 1 correct number of workers per contract, missed meetings occurrence per day without prior notification.

Safety violation and/ or failure by Contractor to comply with the $ 200. 00 per 2 most current Work Area Traffic Control Manual ( W. A. T. C. H.) occurrence Failure to remove any significant amount of litter/ debris 200. 00 per 3 ( generated by crews) from work site same day as occurrence generated.
4 Blowing or sweeping debris onto private property, public 200.00 per streets, parking lots or into storm drains. occurrence 5 Failure to provide reports, schedules and other deliverables 100.00 per without notice and agreement by CR. occurrence
35 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058

CITY OF SANTA ANA

17. Maintenance Frequency Schedule

FUNCTION FREQUENCY
Turf Maintenance
Mowing Once/ Week
Edging Once/ Week
Clipping Removal Once/ Week
String Trimming Once/ Week
Pest and Weed Control Weekly
Visual Inspection Weekly
Chemical Weed Control As needed
Debris Removal Once/ Week
Ground Cover Maintenance
Trim Monthly
Pest and Weed Control Weekly
Visual Inspection Once/ Week
Debris Removal Once/ Week
Shrub, Vine and Tree Maintenance
Trim Shrubs Monthly or sooner if
needed
Trim Vines Four ( 4) times a year
Visual Inspection Once/ Week
Debris Removal Once/ Week
Hardscape Maintenance Weekly
Median with no/ turf planting Weekly
Debris Removal Once/ Week
Grounds Policing/ Litter Removal Once/ Week
All other Areas Every week
36 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 1 CITY OF SANTA ANA

EXHIBIT II

SAMPLE AGREEMENT

CONSULTANT- AGREEMENT

CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this day of 20_ by and between Consultant'), and the City
of SantaAna, a chartercityand municipalcorporationorganizedandexistingundertheConstitutionandlaws of the State of California (" City").

RECITALS
A. The City desires to retain a Consultant having special skill and knowledgein the field of:

B. Consultantrepresentsthat Consultantis ableandwillingto providesuchservicesto the City.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any servicesperformedby Consultantunderthis Agreementwill be performed incompliancewithsuchstandardsasmayreasonablybeexpectedfroma professionalconsultingfirm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultantshall performduringthe termof this Agreement, the tasksand obligationsincluding all labor, materials, tools, equipment, and incidentalcustomarywork requiredto fully and adequatelycomplete the services described and set forth in Scope of Services - Exhibit I, attached hereto and incorporated by reference.

2. COMPENSATION
a. Cityagreesto pay, andConsultantagreesto acceptastotalpaymentfor itsservicesforCity,the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $ xxxxxx. b. Payment by City shall be made within forty-five (45) days following receiptof proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on [ enter a Start Date or " the date first written above"] for a three ( 3) year term with the option for the City to grant up to a two ( 2) 1- year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
37 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 9) CITY OF SANTA ANA
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the servicesto be providedby Consultantshall be providedin a mannerconsistentwith all applicablestandardsand regulationsgoverningsuch services.

Consultantshall pay all salaries and wages, employer's social securitytaxes, unemploymentinsurance and similartaxes relatingto employeesandshall be responsiblefor all applicablewithholdingtaxes.

5. OWNERSHIP OF MATERIALS
This Agreementcreatesa non-exclusiveand perpetuallicensefor Cityto copy, use, modify, reuse, or sublicenseany and all copyrights, designs, and other intellectualpropertyembodiedin plans, specifications, studies, drawings, estimates, and otherdocumentsor worksof authorshipfixed in any tangiblemediumof expression, includingbut notlimitedto, physicaldrawingsor datamagneticallyor otherwiserecordedon computerdiskettes, which are preparedor caused to be preparedby Consultantunder this Agreement (" Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limitedin anyway in its useof the Documentsand Dataat anytime, providedthat anysuchusenot within the purposes intended by this Agreement shall be at City's sole risk.

6. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuriesto personsor damagesto propertywhichmayarisefromor in connectionwiththe performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability ( CGL): Insurance Services Office Form CG 00 01 covering CGLon an "occurrence" basis, includingproductsand completedoperations, propertydamage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence.

If a generalaggregatelimitapplies, eitherthe generalaggregatelimitshallapplyseparatelyto this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto( Code 1), or if Contractor has no owned autos, covering hired, ( Code 8) and non- owned autos ( Code 9), with limit no less than $ 1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: as requiredby the State of California, with StatutoryLimits, andEmployer' s Liability Insurance with limit of no less than $ 1,000,000 per accidentfor bodilyinjuryor disease.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 38 9) CITY OF SANTA ANA

4. Professional Liability ( Errors and Omissions): Insurance appropriate to the Contractor' s profession, with limit no less than $ 1, 000, 000 per occurrence or claim, $ 2, 000, 000 aggregate.

If the contractor maintains broader coverage and/ or higher limits than the minimums shown above, the City requiresand shall be entitledto the broadercoverageand/or higher limits maintainedby thecontractor.

Other Insurance Provisions
The insurancepoliciesare to contain, or be endorsedto contain, the following provisions:

Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policywith respectto liabilityarisingout of work or operationsperformedby or on behalfofthe Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor' s insurance ( at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the Contractor' s insurance coverage shall be primary insurancecoverage at least as broad as ISO CG 20 01 04 13as respectsthe City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintainedby the City, its officers, officials, employees, or volunteers shall be excess of the Contractor' s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogationwhich any insurerof said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Self- insured Retentions
Self-insuredretentionsmustbe declaredto andapprovedbythe City.The City mayrequirethe Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, anddefenseexpenseswithinthe retention.The policylanguageshall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A. M.

Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide claims- made coverage:

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 39 9) CITY OF SANTA ANA

1. The RetroactiveDate must be shown, and must be beforethe date of the contractor the beginningof contract work.

2. Insurancemust be maintainedandevidenceof insurancemustbe providedfor at least five( 5) years after completion of the contract of work.

3. If coverageis canceledor non-renewed, and not replacedwith another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five ( 5) years after completion of work.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reservesthe rightto modifythese requirements, includinglimits, based onthe natureof the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: ( 1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agreesto indemnify, hold harmless, and pay all costsfor the defenseof the City, includingfees and costsfor specialcounselto be selectedby the City, regarding any action by a third party challengingthe validity of this Agreement, or assertingthat personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor' s services are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

B. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 40 E) CITY OF SANTA ANA

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurredunderthis Agreementand anyservices, expenditures, anddisbursementschargedto the City for a minimum period of three (3) years, or for any longer period requiredby law, from the date of final paymentto Consultantunderthis Agreement. All such recordsand invoicesshallbeclearly identifiable.

Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidentialinformationdisclosedto either partyby any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligationsof non-use and nondisclosureshall not applyto any informationthat( a) has beendisclosed in publiclyavailable sources; b) is, through no fault of the Consultant disclosed in a publicly available source; ( c) is in rightful possession of the Consultant without an obligation of confidentiality; ( d) is required to be disclosed by operation of law; or ( e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON- DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibitedby applicable law, inthe recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City andContractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreementmay not be modifiedexcept by written instrumentsignedby MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 41 9) CITY OF SANTA ANA
the City andby anauthorizedrepresentativeof Contractor. The partiesagreethat anyterms orconditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultantmaynotassign, transfer, delegate, or subcontractanyinteresthereinwithoutthe priorwritten consentof the City and any such assignment, transfer, delegationor subcontractwithoutthe City's priorwritten consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's abilityto haveanyof the serviceswhicharethe subjectto thisAgreementperformedby City personnel or by other Contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.

In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all servicesperformedbyConsultantpriorto receiptof suchnoticeof termination, subjectto the followingconditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product( s) completed as of such date, and in such case such work productshall be the propertyof the City unlessprohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedycontainedin or granted by the provisionsof this Agreementshall be effectiveunlessit is in writing and signedbythe partywaiving the breach, failure, right or remedy. Nowaiver of any breach, failure or right, or remedyshall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreementhas been executedand deliveredin the State of Californiaand the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultantshall, throughoutthetermofthisAgreement, maintainall necessarylicenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulationsof the United States, the State of California, the City of Santa Ana and all MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 42 9) CITY OF SANTA ANA
othergovernmentalagencies. Consultantshallnotifythe Cityimmediatelyandinwritingof its inabilitytoobtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communicationpursuantto this Agreement shall be in writing and shall be deemedto be properlygiven if deliveredin personor mailed by first class or certifiedmail, postageprepaid, or sentbyfax or othertelegraphiccommunicationinthe mannerprovided in this Section, to the following persons:

To City:

Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza ( M- 30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647- 6956
With courtesy copies to:

Executive Director, ------- Agency
City of Santa Ana
20 Civic Center Plaza ( M- xx)
P. O. Box 1988
Santa Ana, California 92702
Fax:

To Contractor:

First& Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:

A party may change its address by giving notice in writing to the other party. Thereafter, anycommunication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent byfax, communicationshallbe effectiveor deemedto havebeengiven twenty-four (24) hoursafterthe time set forth on the transmissionreport issued by the transmittingfacsimile machine, addressedas set forth above. For purposesof calculatingthesetime frames, weekends, federal, state, Countyor Cityholidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a-. Eachundersignedrepresentsandwarrantsthat itssignaturehereinbelowhasthe power, MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 43 CITY OF SANTA ANA
authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnifyCity fully, includingreasonablecostsand attorney's fees, for any injuriesordamagesto Cityintheeventthatsuchauthorityorpoweris not, infact, heldby the signatory or is withdrawn.

The Agreement is the final and complete agreement and any prior or contemporaneous agreementsfor similar services between the parties is supersededby this Agreement.

Thisshallnot applywherethe PartiesarecurrentlyengagedandConsultantis providing services not contemplated by this Agreement.

C. All Exhibitsreferencedhereinandattachedheretoshall be incorporatedas if fully set forth in the body of this Agreement.

INWITNESSWHEREOF, the partiesheretohaveexecutedthisAgreementthe dateand yearfirst abovewritten.

ATTEST: CITY OF SANTA ANA
Jennifer L. Hall Alvaro Nunez
City Clerk City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO CONSULTANT:

City Attorney
By:
name)
Assistant City Attorney title)
RECOMMENDED FOR APPROVAL:

Executive Director
INSERT] Agency
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 44 i

CITY OF SANTA ANA

EXHIBIT III

MAINTENANCE SCHEDULES, MAPS, LOCATIONS

STREET MEDIANS AND ADJACENT AREAS/ AMENITIES
MONDAY
CODE WORKSITE LOCATION WEEDEDTRIMMEDBLOWNTRASHI SIDEWIKIMOWEDMEDIAN MACARTHUR BLVD. 55 FWYTO FLOWER Y Y Y Y Y I NA PLANTER/ NY/ SDWK MACARTHUR BLVD. MAIN TO FLOWER NORTH SIDE Y Y Y Y Y N/A PLANTER/ NY/ SDWK MACARTHUR BLVD. MAIN TO FLOWER SOUTH SIDE Y Y Y Y Y N/A

MEDIAN SEGERSTROM FLOWER TO GREENVILLE Y Y Y Y Y N/A

MEDIAN SEGERSTROM SHELTON TO BRISTOL NORTH SIDE Y NA Y Y Y N/ A

MEDIAN SEGERSTROM HARBOR TO SANTA ANA RIVER Y Y Y Y Y N/A

PLANTER/ IVY SEGERSTROM GREENVILLE NORTH EAST CORNER Y Y Y Y Y N/ A

MEDIAN DYER REDHILL TO FLOWER Y Y Y Y I Y WA

PLANTE R/ IVY/ S D WK MAIN STREET SUNFLOWER TO NORTH OF MUPHY Y Y Y Y Y WA

PLANTER/ IVY/ SDWK SUNFLOWER MAIN TO ROSS NORTH SIDE Y Y Y Y Y WA

MEDIAN MAIN ST SUNFLOWER TO COLUMBINE Y Y Y Y Y WA

MEDIAN GRAND AVE DYER ROAD TO HOTEL TERRANCE Y Y Y Y N/ A N/A MEDIAN MACARTHUR BLVD. FLOWER TO FAIRVIEW Y Y Y Y Y NA MEDIAN MACARTHUR BLVD. RXR WEST OF SUSAN TO HARBOR Y Y Y Y Y N/A MEDIAN HARBOR BLVD. MACARTHUR TO SEGERSTROM Y Y Y Y Y NIA

MEDIAN BRISTOLST SUNFLOWER TOALTON Y Y Y Y Y NA
MEDIAN PLAZA DR. SUNFLOWER TO MACARTHUR Y Y Y Y Y NA MEDIAN BEAR ST. SUNFLOWER TO SEGERSTROM Y Y Y Y Y NIA SIDEWALK BEAR ST. SEGERSTROM TO ALTON WEST SIDE Y Y Y Y Y NA

MEDIAN RAITT ST SUNFLOWER TO MACARTHUR Y NIA Y Y Y NA
MEDIAN FAIRVIEWST. SUNFLOWER TO SEGERSTROM Y I NA Y Y Y NA SIDEWALK FAIRVIEW ST. SUNFLOWER TO MACARTHUR EAST SIDE Y N/ A Y Y Y NIA

MEDIAN MAIN ST WARNER TO BROADWAY PL Y Y Y Y Y NA

MEDIAN MAIN ST OCCIDENTAL TO POMONA Y Y Y I Y Y NA

MEDIAN MAIN ST OXFORD TO MCFADDEN Y Y Y Y I Y NA

MEDIAN MAIN ST MYRTLE TO CHESTNUT Y Y Y Y Y NIA
MEDIAN MAIN ST PINE TO 1ST STREET Y Y Y Y Y NA
PLANTER/ SIDEWALK MAIN ST WARNER TO1STSTREET Y Y Y Y Y NA

MEDIAN MAIN ST RUSSELL TO MCFADDEN AVE Y Y Y Y Y NA

MEDIAN MCFADDEN AVE ORANGE TO MAIN Y Y Y Y NA NA

MEDIAN MCFADDEN AVE SUSAN TO DENNIS Y Y Y Y NA NA

PLANTER ALTON PKWY BEAR TO S SUSAN ST Y Y Y Y Y NA

MEDIAN RAITTST ADAMSST- WARNER AV EAST SIDE Y Y Y Y Y NA

PARKWAY RAFT ST MCFADDEN TO EDINGER- E/ S Y Y Y Y NA NA LINEAR PARK LINCOLN 5 FWYTO 17TH STREET Y Y Y Y NA NA
PLANTER LINCOLN 17TH TO FAIRVIEW Y Y Y Y Y NA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 45 CITY OF SANTA ANA

STREET MEDIANS AND ADJACENT AREAS/ AMENITIES

TUESDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

MEDIAN WARNER AVE REDHILL TO BROOKHOLLOW Y WA Y Y Y WA

MEDIAN WARNER AVE OLIVE TO SHELTON SOUTH SIDE Y NIA Y Y NIA WA

MEDIAN WARNERAVE BRISTOL TO WEST OF FAIRVIEW Y Y Y Y Y WA

MEDIAN WARNER AVE YALE TO SANTA ANA RIVER Y Y Y Y WA NIA

MEDIAN LINDA WAY NORTH OF WARNER Y Y Y Y NIA NIA

MEDIAN STGERTRUDE EIORAITT Y Y Y I Y I WA WA
MEDIAN EDINGER 55 FWYTO BRISTOL Y Y Y I
YRNIA
WA

MEDIAN KILSON EDINGER SOUTH OF Y Y Y Y WA

MEDIAN KILSON EDINGER NORTH OF Y Y Y Y WA

MEDIAN EDINGER BROADWAYTO FLOWER SOUTH SIDE Y Y Y Y WA

MEDIAN EDINGER FLOWER TO PARK SOUTH SIDE Y Y Y Y WA

MEDIAN EDINGER PARK TO BAKER SOUTH SIDE Y Y Y Y WA

MEDIAN BROADWAYPL WEST OF MAIN Y NIA Y Y WA

MEDIAN STANDREW RITCHEYTOLYON Y Y Y Y WA

SDK PKWY LP BRISTOL ST EDINGER AVE TO IST EASTSIDE Y Y Y Y Y WA SDK PKWY LP BRISTOL ST EDINGER AVE TO 1ST WEST SIDE Y Y Y Y Y WA

MEDIAN FAIRVIEW EDINGER TO MCFADDEN Y Y Y Y Y WA
MEDIAN FAIRVIEW ST. SEGERSTROM AVE TO HARVARD Y NIA Y Y NIA WA MEDIAN FAIRVIEW ST. SOUTH OF EDINGER Y NIA Y Y WA WA
MEDIAN HARBOR BLVD. SEGERSTROM AVE TO SANTA ANA RIVER Y NIA Y Y NIA NIA

MEDIAN FAIRVIEW EAST SIDE PENDLETON TO HARVARD Y N Y Y NIA N

MEDIAN EDINGER KARENTOCORTA Y Y Y Y NIA WA
MEDIAN BRISTOL ST EDINGERAVET01ST Y Y Y Y Y WA

MEDIAN BRISTOL ST SOUTH OF EDINGER Y NIA Y Y NIA NIA

MEDIAN FAIRVIEW MCFADDEN TO WILLITS Y Y Y Y Y WA
MEDIAN FAIRVIEW WILLITS TO 1 ST STREET Y Y Y Y Y WA
MEDIAN WILLffS SULL IVAN TO FAIRVIEW-

Y Y Y Y NIA WASIDE MEDIAN ON THE NORTH
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 46 CITY OF SANTA ANA

STREET MEDIANS AND ADJACENT AREASIAMENITIES

WEDNESDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

MEDIAN TUSTIN AT LENITA EAST SIDE Y Y Y Y NIA Y

MEDIAN OAKMONT NORTH OF SANTA CLARA Y Y Y Y N/ A Y
MEDIAN NORTH PARK BLVD. FLOWER TO BROADWAYSTREET Y Y Y Y WA Y MEDIAN FLOWER ST. 17TH ST. TO PARK Y Y Y Y WA Y
LINEAR PARK FLOWER ST. AT SANTIAGO CREEK BRIDGE NORTH WEST Y Y Y Y WA Y

PKWY MEMORYLANE FLOWER TO BRISTOL SOUTH SIDE Y Y Y Y I Y Y

PKWY MEMORYLANE FLOWER TO WESTWOOD NORTH SIDE Y Y Y Y Y Y MEDIAN 1ST BRISTOL TO MAIN Y Y Y Y WA WA
MEDIAN 1ST TOWNSEND TO CENTER Y Y Y Y N/ A WA
MEDIAN 1ST SULLIVAN TO FAIRVIEW Y Y Y Y NIA NIA
MEDIAN 1ST SANTA ANA RIVER TO JACKSON Y Y Y Y Y NIA
MEDIAN 1ST W/ O HARBOR Y Y Y Y WA NIA
MEDIAN 1ST 4920 WEST Y WA Y Y N/ A NIA
IVY/ PLANTER 1ST E/ O SANTA ANA RIVER SOUTH SIDE Y Y Y Y Y WA IVY/ PLANTER 1ST E/ O SANTA ANA RIVER NORTH SIDE Y Y I Y Y I Y I NIA SIDEWALK 1ST SOUTH SIDE SIDEWALK OVER BRIDGE WA WA Y Y Y WA SIDEWALK 1ST NORTH SIDE SIDEWALK OVER BRIDGE WA NIA Y Y Y NIA SLOPE 1ST SOUTH EAST SIDE OF BRIDGE Y Y Y Y Y N/ A
SLOPE 1ST NORTH WEST SIDE OF RIVERBED Y WA Y Y Y WA
MEDIAN 1ST TUSTIN TO GRAND Y Y Y Y NIA N/ A
MEDIAN GRAND 1ST TO4TH Y Y Y Y Y WA
PKWY/ SDWK GRAND 1ST TO4TH EAST SIDE Y Y Y Y Y NIA
PKWY/ SDWK GRAND ISTTO4TH WEST SIDE Y Y I Y Y Y WA

MEDIAN MCFADDEN AVE

MOHAWK TO HURON- SIDE MEDIAN ON THE Y N/ A Y Y NIA NIASOUTH

MEDIAN MOHAWK MCFADDEN TO CUBBON Y Y Y Y WA WA

MEDIAN HIGHLAND WEST OFFAIRVVIEW Y Y Y Y WA NIA

MEDIAN WILLITS WEST OFFAIRVVIEW- NEIGHBORHOODENTRY Y Y Y Y NIA WA MEDIAN MCFADDENAVE RITCHEYTO LYON RXR20' Y WA Y Y WA N/ A

MEDIAN MCCLAY GRAND EAST OF Y WA Y Y NIA WA
MEDIAN RITCHEY MCFADDEN TO WILSHIRE RXR 20' Y WA Y Y NIA N/ A MEDIAN CHESTNUT AT LYON 3 LOCATIONS Y WA Y Y NIA WA
MEDIAN LYON ST AT NORMANDY RXR20' Y NIA Y Y NIA N/ A MEDIAN GRAND AVE ATHUNTER RXR20' Y Y Y Y Y WA

MEDIAN CHESTNUTAVE AT SANTA FE Y WA Y Y N/ A N/ A

PLANTER LYON SOUTH WEST CORNER PLANTER Y Y Y Y NIA WA
MEDIAN 1ST GRAND TO MAIN Y Y Y Y NIA WA
MEDIAN CABRILLO PARK 1ST TO4TH Y Y Y Y N/ A N/ A
MEDIAN TUSTIN AVE. 1400 NORTH TO 17TH ST. Y Y Y Y N/ A N/ A MEDIAN 4TH STREET 55 FWYTO5 FWY Y Y Y Y NIA WA

MEDIAN SANTA ANA BLVD GRAND TO SANTIAGO Y Y Y Y Y WA
MEDIAN 17TH ST. 55 FWYTO CABRILLO PKWY Y Y Y Y NIA WA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 47 CITY OF SANTA ANA

STREET MEDIANS AND ADJACENT AREASIAMENITIES

THURSDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASHISIDEWKI MOWEDLINEAR PARK BRISTOL STREET ST. ANDREW NORTH EAST Y Y Y Y NIA Y LINEAR PARK BRISTOL STREET ST. ANDREW NORTH WEST Y Y Y Y WA Y

LINEAR PARK/ SDWK BRISTOL STREET NORTH OF WILSHIRE/ EASTSIDE Y Y Y Y Y Y

PKWYISDWK BRISTOL STREET EDINGERTOPINE EASTSIDE Y Y Y Y Y Y

LINEAR PARKISDWK BRISTOL STREET ELDER TO WALNUT WEST SIDE Y Y Y Y Y Y LINEAR PARKISDWK BRISTOL STREET PINE TO 1ST, EASTSIDE Y I Y Y Y Y Y LINEARPARK/ SDWK BRISTOL STREET WALNUT TO 1 ST WEST SIDE Y Y Y Y Y Y PKWY LPSDWK BRISTOL STREET MCFADDEN TO 1 ST EAST SIDE Y Y Y Y Y Y

PKWY LPSDWK BRISTOL STREET MCFADDEN TO ISTWEST SIDE Y Y Y Y I Y Y MEDIAN FLOWER STREET AT 10TH STREET Y Y Y Y Y Y
MEDIAN FLOWER STREET AT 15TH STREET Y Y Y
MY
Y Y
MONUMENT FLOWER STREET AT 17TH STREET Y Y Y Y Y
MEDIAN 17TH STREET EUCLID TO FAIRVIEW STREET Y Y Y WA N/ A MEDIAN 18TH STREET CABRILLO PKWYTO FLOWER Y Y Y WA WA

MEDIAN BRISTOL STREET WASHIGNTON TO I TTH STREET Y Y Y Y WA PKWY/ SDWK/ PLTR BRISTOL STREET WASHIGNTON TO 17TH STREET EAST SIDE Y Y Y Y WA PKWYISDWK/ PLTR BRISTOL STREET WASHIGNTON TO 17TH STREET WEST SIDE Y Y Y Y N/ A BIKE LANE BRISTOL STREET WASHIGNTON TO 17TH STREET EAST SIDE N/ A NIA Y Y WA WA BIKE LANE BRISTOL STREET WASHIGNTON TO 17TH STREET WEST SIDE WA N/ A Y Y WA WA MEDIAN BRISTOL STREET 17TH TO RIVERGLEN Y Y Y Y Y WA
PARKWAY BRISTOL STREET EAST SIDE 17TH TO 18TH Y Y Y Y Y WA PARKWAY BRISTOL STREET WEST SIDE NIO 17TH Y Y Y Y Y NIA MEDIAN CABRILLO PARK 4TH TO 17TH STREET Y Y Y Y WA WA
MEDIAN GRAND AVE STAFFORD TO 14TH Y Y Y Y NIA WA
MEDIAN SANTIAGO STREET 6TH TO SANTA ANA BLVD Y Y Y Y N/ A N/ A MEDIAN BROADWAY I ST TO 3RD STREET Y Y Y Y WA WA
MEDIAN BROADWAY 4TH TO CIVIC CENTER DR. Y Y Y Y NIA WA

MEDIAN CIVIC CENTER DRIVE SYCAMORE TO BROADWAY Y Y Y Y WA N/ A MEDIAN FLOWER STREET 1STTO SANTA ANA BLVD Y Y Y Y WA NIA MEDIAN 4TH STREET WEST OF TERMINAL RXR 20' Y NIA Y Y N/ A WA MEDIAN CABRILLO PARK DR 4TH TO 17TH STREET Y Y Y Y N/ A N/A MEDIAN GRAND AVE STAFFORD TO 14TH STREET Y Y Y Y N/ A WA MEDIAN SANTIAGO STREET 6TH TO SANTA ANA BLVD Y Y Y Y WA WA

MEDIAN SANTA ANA BLVD ATMORTIMOR SOUTH SIDE Y Y Y Y WA N/ A

MEDIAN SANTA ANA BLVD AT PARTON STREET Y Y Y Y WA WA
MEDIAN 3RD STREET AT BIRCH STREET Y Y Y Y WA WA
MEDIAN 4TH STREET AT SYCAMORE STREET Y Y Y Y WA WA
MEDIAN 5THSTREET ATSPURGEON Y Y Y Y WA WA
MEDIAN 17TH STREET COLLEGE AVE TO FLOWER Y Y Y Y WA I WA MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP 425- 058 48 CITY OF SANTA ANA

STREET MEDIANS AND ADJACENT AREASIAMENITIES
FRIDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

PKWY EDINGER AVE VAN NESS- SOUTH SIDE Y WA Y Y Y Y

PKWY EDINGER AVE SOUTH SIDE AT PARK EAST AND WEST Y N/ A Y Y Y Y PLANTER EDINGER AVE ATOLNE 918 WEST EDINGER Y Y Y Y Y Y

LINEAR PARK MCFADDEN AVE ORANGE SOUTH SIDE E/ O Y Y Y Y Y Y

LINEAR PARK MCFADDENAVE ORANGE SOUTH SIDE W/ O Y Y Y Y Y Y

LINEAR PARK OLD MCFADDEN CYPRESS N/ E- END OF CUL- DE- SAC Y Y Y Y Y Y

LINEAR PARK OLD MCFADDEN CYPRESS NMI- END OF CUL- DE- SAC Y Y Y Y Y Y FRWY 17TH STREET 5 FWYOFFRAMP TO5FWY Y Y Y I Y Y Y

FRWY SANTA ANA BLVD GRAND AVE ON RAMP Y Y Y Y Y Y

FRWY GRAND AVE GRAND AVE ON RAMP Y Y Y Y Y Y
FRWY PENN WAY 5 FWY OFF RAMP TO 17TH STREET Y Y Y Y Y Y MEDIAN PENN WAY 5 FWYTO 17TH Y WA Y Y WA Y
FREEWAY MAIN STREET 5 FWY SOUTH BOUND ON RAMP NORTH Y Y Y Y Y Y FREEWAY MAIN STREET 6 FWY SOUTH BOUND ON RAMP SOUTH Y Y Y Y I Y Y MEDIAN BRISTOL STREET 17TH TO RNERGLEN Y Y Y Y I Y I N/ A PARKWAY BRISTOL STREET EAST SIDE 17TH TO 18TH STREET Y Y Y Y Y WA PARKWAY BRISTOL STREET WEST SIDE WO 17TH STREET Y Y Y Y Y N/A MEDIAN HARBORBLVD 1STTOWESTMINSTER Y Y Y Y NIA N/ A
MEDIAN BRISTOL STREET 1STT010TH Y Y Y Y NIA N/ A
PKWY/ SDWK/ PLTR BRISTOL STREET 1 ST TO C[ VIC CENTER DRIVE, EAST SIDE Y Y Y Y Y WA PKWYISDWKI PLTR BRISTOL STREET 1STTO CNIC CENTER DRIVE WEST SIDE Y Y Y Y Y N/ A MEDIAN FAIRVIE W STREET 1 ST TO NORTH OF 9TH STREET Y Y Y Y WA N/ A MEDIAN HARBOR BLVD 1111 SOUTH TO 1ST Y Y Y I Y Y N/ A

MEDIAN MEMORYLANE FLOWER TOWESTWOOD Y Y Y Y Y WA

PLANTER MEMORYLANE AT LOWELL LANE SE& SW Y Y Y Y N/ A N/ A

MEDIAN MEMORY LANE AT PACIFIC Y WA Y Y WA N/A

MEDIAN MEMORY LANE MEMORY LN TO RIVERGLEN LN Y Y Y Y WA WA MEDIAN MEMORYLANE HESPERIANTON/ O22FWY Y NIA Y Y Y N/ A SDWK MEMORYLANE 22 FWY TO NCL WEST SIDE Y Y Y Y Y WA

PLANTER PARK LANE WEST OF BRISTOL STREET Y Y Y Y Y NIA

SIDEWALK BRISTOL STREET SANTIAGO CREEK TO MEMORYLANE EAST SIDE Y Y Y Y Y NIA

PLANTER FLOWER STREET

NORTH CITYCLIMIT-

Y Y Y Y Y WAJUST NORTH OF ORANGE ROAD

MEDIAN HATHAWAY NORTH OF SANTA CLARA AVENUE Y I Y Y Y NA NA

MEDIAN MAIN STREET

AT DISCOVERY SCIENCECENER- Y WA Y Y WA NIAWALKEI SANTAIGO PARK

MEDIAN MAIN STREET BUFFALO TO NCL Y Y Y Y N/ A WA

MEDIAN MEMORY LANE EASTOFMAINTO NORTH CITYLIMIT Y Y Y Y NA NA

MEDIAN PARK LN EAST OF SANTIAGO Y Y Y Y NA NA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 49 CITY OF SANTA ANAL
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.

MONDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

SIDEWALK SUNFLOWER FLOWER TOSTEVENSI FLOOD CHANNEL Y NIA Y Y Y N/ A

MONUMENT MACARTHUR FLOWER NORTHWEST CORNER Y Y Y Y Y WA

MONUMENT MACARTHUR FLOWER SOUTHWEST CORNER Y Y Y Y Y WA

SIDEWALK MACARTHUR FLOWER TO TOWNER NORTH SIDE Y NIA Y Y Y N/ A

SIDEWALK MACARTHUR FLOWER TO BOMO KORAL PARK SOUTH SIDE Y WA Y Y Y WA

SIDEWALK MACARTHUR BEAR TO RAITT SOUTH SIDE Y NIA Y Y Y WA

SIDEWALK MACARTHUR GRISET PARK TO GREENVILLE SOUTH SIDE Y WA I Y Y Y WA

SIDEWALK MACARTHUR FAIRVIEW TO GREENVILLE SOUTH SIDE Y WA Y Y Y WA

SIDEWALK SEGERSTROM EAST AND WEST OF ROSEWOOD SOUTH SIDE Y Y Y Y Y N/ A

SIDEWALK SEGERSTROM WIO BRISTOLTO GREENVILLE SOUTH SIDE Y Y Y Y Y N/ A

SIDEWALK SEGERSTROM AST OF THORTON PARK TO BRISTOL NORTH SIDI Y Y Y Y Y WA

MONUMENT SEGERSTROM RA ITT NORTH WEST CORNER Y Y Y Y Y WA

MONUMENT SEGERSTROM DOUGLAS SOUTH EAST CORNER Y Y Y Y Y N/ A

SIDEWALK SEGERSTROM HARBOR TO SANTA ANA RIVER SOUTH SIDE Y Y I Y Y Y N/ A

SIDEWALK SEGERSTROM SOUTHSIDE WEST OF RAITT Y Y Y Y Y WA SIDEWALK SEGERSTROM DOUGLAS TO RAfTT NORTH SIDE Y Y I Y Y Y WA SIDEWALK SEGERSTROM CRODDYTO SANTA ANA RIVER NORTH SIDE Y Y Y Y Y N! A

SIDEWALK SEGERSTROM RAITTTO GREENVILLE NORTH SIDE Y Y Y Y Y N/ A MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 50 4

CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.

TUESDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

SDWK WARNER BRISTOL TO FLOWER NORTH SIDE Y WA Y Y Y NIA

SDWK WARNER PACIFIC TO FAIRVIEW SOUTH SIDE Y NIA Y Y Y WA SDWK WARNER RENE TORAfTT NORTH SIDE Y N/ A y Y Y WA

SDWK WARNER CENTER TO W/ O EVERGLADE NORTH SIDE Y NIA Y Y Y N/ A

SDWK WARNER HARBOR TO SANTA ANA RIVER NORTH SIDE Y WA Y Y Y N/A

SDWK WARNER HARBOR TO SANTA ANA RIVER SOUTH SIDE Y WA Y Y Y WA MONUMENT STANDREW 1237 WEST SAINT ANDREW Y Y NIA Y I NIA WA MONUMENT STANDREW 1238 WESTST. ANDREW Y Y WA Y NIA N/A

SDWK EDINGER MINNIE TO CYPRESS NORTH SIDE Y WA Y Y Y WA

SDWK EDINGER CEDAR TO MAPLE SOUTH SIDE Y N/ A Y Y Y WA

SIDEWALK EDINGER BROADWAYTO FLOWER NORTH SIDE Y Y Y Y Y WA

IVY EDINGER BROADWAYTO FLOWER Y Y Y Y Y WA

PLANTER EDINGER MAGNOLIA WE C/ O Y Y Y Y WA NIA

SDWK EDINGER FLOWER TO MAGNOLIA NORTH SIDE Y I WA Y Y Y N/ A

SIDEWALK EDINGER NEWHOPE TO GENOA NORTH SIDE Y Y Y Y Y WA SDWK FAIRVIEWST. HARVARD TO POMONA EAST SIDE Y WA Y Y Y WA SDWK FAIRVIEWST. HARVARD TO CENTENNIAL ROAD WEST SIDE Y WA Y Y Y I WA

SIDEWALK FAIRVIEWST MCFADDEN TO EDINGER WEST SIDE Y Y Y Y Y WA SIDEWALK FAIRVIEWST EDINGERTO1STEASTSIDE Y Y I Y Y I Y WA

PLANTER EDINGER AT MOHAWK TO SANTA ANA RIVER
y y y Y Y WANEIGHBORHOOD ENTRANCE

PLANTER EDINGER ATFLOWER Y Y Y Y Y N/A

PLANTER STANDREW WE BROADWAY Y Y Y Y Y N/A

PLANTER STANDREW S/ E BROADWAY Y Y Y Y Y WA
PLANTER SOUTH GARNSEY 2148SOUTH GARNSEY Y Y Y Y Y WA

TCIRCLEBULBOUT ORANGE ATANAHURST Y WA Y Y WA N/ A

TCIRCLEBULBOUT ORANGE ATOCCIDENTAL Y WA Y Y WA WA

TCIRCLEBULBOUT ORANGE ATPOMONA Y WA Y Y I WA WA

TRAFFIC DIVERTER WARNER ATBROADWAY WA WA Y Y WA WA

TRAFFIC DIVERTER WARNER ATBIRCH WA WA Y Y WA WA
PLANTER EDINGER 302 W EDINGER Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT3RD Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT8TH Y Y Y Y Y WA
T/ CIRCLEBULBOUT BUSH AT9TH Y Y Y Y Y WA
BULB OUTS BUSH AT 10TH Y Y Y Y Y NIA
TRAFFIC CIRCLE BUSH AT 12TH Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT 16TH Y Y Y Y Y N/ A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 51 CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.

WEDNESDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y NIA WA BULB OUT BISHOP 939 WEST Y Y Y Y WA N/ A
BULB OUT BISHOP ACROSS FROM 939 WEST Y Y Y Y NIA WA
BULB OUT BISHOP 1017 WEST Y Y Y Y WA WA
BULB OUT BISHOP 1026 WEST Y Y Y Y NIA WA

TRAFFIC CIRCLE BISHOP ATSHELTON Y Y Y Y NIA WA

TRAFFIC CIRCLE BISHOP AT BAKER Y Y Y I Y WA N/ A

BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y WA WA

TRAFFIC CIRCLE WILLMS ATPACIFIC Y Y Y Y NIA N/A

TRAFFICDNERTER PACIFIC AT MYRTLE Y Y Y Y WA WA

TRAFFIC CIRCLE PACIFIC AT WALNUT Y Y Y Y NIA N/A

TRAFFIC CIRCLE PACIFIC ATRICHLAND Y Y Y Y NIA N/ A

TRAFFIC CIRCLE PACIFIC AT WISTERIA Y Y Y Y I NIA NIA

BIKE LANE EDINGER BRISTOL TO THE RNERBED Y Y Y Y WA N/A

TRAFFIC CIRCLE SHELTON AT MYRTLE Y Y Y Y NIA WA

TRAFFIC CIRCLE SHELTON AT HIGHLAND Y Y Y Y WA N/A

TRAFFIC DNERTER FLOWER ATBORCHARD NIA WA Y Y WA WA

TRAFFICDNERTER FLOWER ATWILSHIRE WA WA Y Y WA WA

TRAFFIC DNERTER FLOWER ATRUSSELL WA WA Y Y WA WA

BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y WA WA

TRAFFIC DNERTER MCFADDEN ATGARNSEY WA WA Y Y WA I WA

TRAFFICDNERTER MCFADDEN ATPARTON NIA WA Y Y WA WA

TRAFFIC DIVERTER MCFADDEN ATVANNESS WA WA Y Y WA NA

TRAFFIC DNERTER MCFADDEN ATROSS WA WA Y Y WA WA

TRAFFIC DNERTER MCFADDEN ATBIRCH WA WA Y Y WA WA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 52 CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.

THURSDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

MONUMENTS MCFADDEN ATCEDARWESTSIDE Y Y Y Y N/A WA

MONUMENTS MCFADDEN ATCEDAR EAST SIDE Y Y Y Y WA WA

MONUMENTS CYPRESS AT WALNUT WEST SIDE Y Y Y Y N/A WA

MONUMENTS CYPRESS AT WALNUT EAST SIDE Y Y Y Y N/ A WA

SIDEWALK MCFADDEN FAIRVIEWTOSUSAN SOUTH SIDE Y Y Y Y Y N/ A

SLOPE MCFADDEN E/ O SANTA ANA RIVER SOUTH SIDE SLOPE Y WA Y Y Y WA

SLOPE MCFADDEN E/ O SANTA ANA RIVER NORTH SIDE SLOPE Y N/ A Y Y Y WA

SDWK MCFADDEN NEWHOPE TO SHANNON SOUTH SIDE Y WA Y Y Y WA SDWK MCFADDEN NEWHOPETO W/ O 4117- NORTH SIDE Y N/ A Y Y Y WA

BULB OUT CIVIC CENTER ATFRENCH WESTSIDE Y Y Y Y Y WA

BULB OUT CIVIC CENTER ATFRENCHEASTSIDE Y Y Y Y Y WA
T/ CIRCLE/ BULB OUT CIVIC CENTER ATMINTER 4 CORNERS AND CIRCLE Y Y Y Y Y N/A TICIRCLE/ BULB OUT CIVIC CENTER AT LACY 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER AT GARFIELD 4 CORNERS AND CIRCLE Y Y Y I Y Y WA T/ CIRCLE/ BULB OUT CIVIC CENTER ATPOINSETTIA 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER AT SANTIAGO, 4 CORNERS AND CIRCLE Y Y Y Y Y WA

MONUMENTS FRENCH STREET AT CIVIC CENTER DRIVE Y Y Y Y Y WA MONUMENTS 10TH STREET ATSPURGEON STREET Y WA Y Y Y N/ A

MONUMENTS WASHINGTON AVENUE AT BUSH STREET Y Y Y Y Y WA

MONUMENTS WASHIN AVENUE AT LOUISE STREET Y Y Y Y Y WA

MONUMENTS WASHINGTONGTONAVENUE AT OLIVE STREET Y Y Y Y Y N/ A MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP # 25- 058 53 t-

CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.

FRIDAY

CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED

MONUMENTS MCFADDEN ATCEDARWESTSIDE Y Y Y Y NA NIA

MONUMENTS MCFADDEN AT CEDAR EAST SIDE Y Y Y Y NA NIA

MONUMENTS CYPRESS AT WALNUT WEST SIDE Y Y Y Y MA NIA

MONUMENTS CYPRESS AT WALNUT EAST SIDE Y Y Y Y NA MA

SIDEWALK MCFADDEN FAIRVIEW TO SUSAN SOUTH SIDE Y Y Y Y Y NIA

SLOPE MCFADDEN E/ O SANTA ANA RIVER SOUTH SIDE SLOPE Y MA Y Y Y NIA

SLOPE MCFADDEN EIO SANTA ANA RIVER NORTH SIDE SLOPE Y WA Y Y Y NA

SDWK MCFADDEN NEWHOPE TO SHANNON SOUTH SIDE Y WA Y Y Y NA SDWK MCFADDEN NEWHOPE TO W/ O 4117- NORTH SIDE Y MA Y Y Y NIA

BULB OUT CIVIC CENTER AT FRENCH WEST SIDE Y Y Y Y Y NA

BULB OUT CIVIC CENTER AT FRENCH EAST SIDE Y Y Y Y Y MA
TICIRCLEI BULB OUT CIVIC CENTER AT MINTER, 4 CORNERS AND CIRCLE Y Y Y Y Y MA TICIRCLEI BULB OUT CIVIC CENTER AT LACY 4 CORNERS AND CIRCLE Y Y Y Y Y N/ A TICIRCLEI BULB OUT CIVIC CENTER ATGARFIELD 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/ CIRCLE/ BULB OUT CIVIC CENTER AT POINSETTIA 4 CORNERS AND CIRCLE Y Y Y Y Y MA T/ CIRCLE/ BULB OUT CNIC CENTER AT SANTIAGO, 4 CORNERS AND CIRCLE Y Y Y Y Y WA

MONUMENTS FRENCH STREET AT CIVIC CENTER DRIVE Y I Y Y Y Y NIA MONUMENTS 1OTH STREET AT SPURGEON STREET Y NA Y Y Y MA

MONUMENTS WASHINGTON AVENUE AT BUSH STREET Y Y Y I Y Y MA

MONUMENTS WASHINGTON AVENUE AT LOUISE STREET Y Y Y Y Y NA

MONUMENTS WASHINGTON AVENUE AT OLIVE STREET Y Y Y Y Y NIA

BIKE LANE HAZARD HARBOR TOWESTCITYLIMII Y Y Y Y Y MA
MONUMENT SANTIAGO AT20TH Y Y Y Y N MA

PLANTER FAIRHAVEN

WEST OF EASTWOOD AT RAIL ROAD TRACKS-

Y Y Y Y Y MADEAD END CULDESAC

MONUMENT EDGEWOOD EAST OF MAIN NORTHSIDE Y Y Y Y NA MA

MONUMENT EDGEWOOD EAST OF MAIN SOUTHSIDE Y Y Y Y NA MA

MONUMENT EDGEWOOD AT MAIN EAST SIDE Y Y Y Y Y NIA

MONUMENT BUSH EDGEWOOD AND BUSH Y Y Y Y NA MA

BIKE LANE HAZARD HARBOR TO WEST CITY IIMIT Y Y Y Y Y MA PLANTER ENGLISH AT15TH Y Y Y I Y I Y MA
PLANTER LOUISE SOUTH OF 17TH Y Y Y Y Y MA

PLANTER WASHINGTON EASTOF HARBOR Y Y Y Y MA MA
MONUMENTS JACKSON ME CIO 1ST Y NA Y Y NA NA
MONUMENTS JACKSON N1W CIO 1ST Y MA Y Y NA NIA
TRAFFIC DNERTER 5TH ATTOWNSEND MA MA Y Y NA MA

TRAFFIC DNERTER CELESTE ATWEST MA NA Y Y MA NA

BIKE LANE HAZARD HARBOR TO WEST CITYLIMTT Y Y Y Y Y MA
MONUMENT BROADWAY 5 FRY TO SANTA CLARA Y Y Y I Y I MA MA

MONUMENT SANTA CLARA AVENUE ATBROADWAY Y Y Y Y Y MA
MONUMENT 19STSTREET ATBROADWAY Y Y Y Y Y MA
MONUMENT 19ST STREET AT JEFFERSON PLACE Y Y Y Y Y MA

BIKE LANE HAZARD HARBOR TO WEST CITY LIMIT Y Y Y Y Y MA

PLANTER MEMORY LANE AT LOWELL LANE SE& SW Y Y Y Y MA MA

PLANTER TOWNER STREET NORTH OF SANTA CLARA AVENUE Y Y Y Y MA MA

PLANTER MEDIAN LOWELL LANE AT SANTA CLARA AVENUE Y Y Y Y Y MA

MONUMENT SANTA CLARA AVENUE AT BRISTOL STREET Y Y Y Y Y N/A PLANTER FLOWER ST. NORTH CTIYCLIMTI-

Y Y Y Y Y MAJUST NORTH OF ORANGE ROAD
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 54 CITY OF SANTA ANA
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MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 55 CITY OF SANTA ANA

ATTACHMENT A

PROPOSER' S CERTIFICATION, PROPOSAL PRICING

CITY OF SANTA ANA

REQUEST FOR PROPOSALS

MEDIAN AND RIGHT OF WAY LANDSCAPE MAINTENANCE SERVICES
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit 1) and am qualified to provide services being requested as specified herein. I understandand agree that I am responsiblefor reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES PRICING

ITEM ITEM DESCRIPTION QUANTITY UNIT

UNIT UNIT EXTENDED

QUANTITY PRICE TOTAL PRICE
Landscape Maintenance

1. Crew— Laborer ( 2, 000 Hours) 12 Hour 24, 000 $ 2 Irrigation Technician ( 2, 000 2 Hour 4, 000 $ Hours) TOTAL BASE CONTRACT AMOUNT ( ADD ITEMS 1 & 2) $
NOTE : RFP AWARD WILL BE BASED ON THE TOTAL BASE CONTRACT AMOUN" I ADDITIONAL AS- NEEDED: WEED ABATEMENT, DEBRIS REMOVAL & WEED/ PESTICIDE

SPRAYING SERVICES
Weed Abatement & Debris

4. Removal Crew— Laborer 1 Hour 2, 000 $
2, 000 Hours
5 Weed Abatement & Debris N/ A TON N/ A N/ A $Disposal Charge Weed Spraying — Streets,

6. Gutters, Sidewalks, Alleys, 1 Hour 2, 000 $ Channels, Easements
1 E7 Tree Trunk Pesticid 1 Tree 1, 000 $
Spraying for Aphids

L I I I I I
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP # 25- 058 56 9) CITY OF SANTA ANA

LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS

BUSINESS ADDRESS

PRINTED NAME OF AUTHORIZED AGENT TITLE

SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS

FEDERAL ID NUMBER ( IF APPLICABLE) CONTRACTOR LICENSE NUMBER

IFAPPLICABLE)

CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 57 CITY OF SANTA ANA

ATTACHMENT B

REFERENCES
Listanddescribefullythe contractsperformedbyyourfirmwhichdemonstrateyourabilityto providethesupplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. Contracts listed must have a minimum award amount of $100,000 per year in order to be used as references. The City reserves the right to contact each of the references listed for additional information regarding your firm' s qualifications.

REFERENCE
Customer Name: Contact Individual:

Address: Phone Number:

EMAIL:

Contract Amount: Year:

Description of supplies, equipment, or services provided:

REFERENCE
Customer Name: Contact Individual:

Address: Phone Number:

EMAIL:

Contract Amount: Year:

Description of supplies, equipment, or services provided:

REFERENCE
Customer Name: Contact Individual:

Address: Phone Number:

EMAIL:

Contract Amount: Year:

Description of supplies, equipment, or services provided:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 58 CITY OF SANTA ANA

ATTACHMENT C

PROPOSER' S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and acceptedbythe City of SantaAna, hereinafterCity) shall constitutethe entireagreementbetweenproposer and the City only after it has beenaccepted by the City Council, endorsedby the Clerk of the Councilwith her signatureand officialseal notinghereonthe action of approvalof the Council, signed by the Executive Directoror his duly authorizedagent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either deliveredto proposeror depositedwiththe UnitedStatesPostalServiceproperlyaddressedto the proposerwiththe correctpostage affixed thereto.

Proposerfurther agrees that upon delivery( as defined above) of the accepted agreement he/she will furnish City all requiredbondsand certificateof liabilityinsurancewithin ten (10) days (excludingSaturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damagesdueto the delayand othercausessufferedby Citybecauseof the failureto furnishthe necessary bondsand becauseit is distinctlyagreedthat the proof of damagesactuallysufferedby City is difficultto ascertain; otherwise said funds, check drafts, or proposer' s bond substituted in lieu thereof shall be returned to the undersigned.

Proposerunderstandsthat a proposalis requiredfor the entirework, that the estimatedquantitiesset forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.

Firm
Signed and Printed Name:

Title
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 59 CITY OF SANTA ANA

ATTACHMENT D

NON- COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA
In accordancewith Title 23 UnitedStates Code Section 112 and PublicContract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contentsthereof, or divulgedinformationor data relativethereto, or paid, and will not pay, anyfee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Note: The above non- collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non- collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed
State of County of
Subscribed and sworn to ( or affirmed) before me on this day of 20 , by proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 60 CITY OF SANTA ANA

ATTACHMENT E

NON- LOBBYING CERTIFICATION
The prospectiveparticipant certifies, by signing and submittingthis bid or proposal, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congressin connectionwith the awardingof any Federalcontract, the makingof any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds otherthan Federalappropriatedfunds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, " Disclosure of Lobbying Activities," in conformance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10, 000 and not more than $ 100, 000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed 100,000 and that all such subrecipients shall certify and disclose accordingly.

Signed:

Title:

Firm:

Date:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 61 CITY OF SANTA ANA

ATTACHMENT F

NON- DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitmentor recruitmentadvertising; layoffor termination; ratesof payor otherformsof compensation; andselectionfor training, including apprenticeship. The Consultant agrees to post in conspicuous places, availableto employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/ she has a collectivebargainingagreementor othercontractor understanding, a noticeto beprovidedadvising the said labor union or workers' representatives of the Consultant' s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September24, 1965, and by rules, regulations, and ordersof the Secretaryof Labor, or pursuant thereto, and will permitaccess to his/her books, records, and accountsby the administeringagency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant' s non- compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultantshall includethe portion of the sentence immediatelyprecedingparagraph (1) and the provisions of paragraphs (1)through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisionswill be binding upon each subcontract MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 62 9) CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 63 CITY OF SANTA ANA

ATTACHMENT G

SUBCONTRACTOR DESIGNATION FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one- half of one percent ( 0. 5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law.

If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listedfor work under the base bid, bidder must list subcontractorsthat will perform work in an amount in excess of one half of one percent ( 0. 5%) of bidder' s total bid, including alternates.

In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. Iffurtherspaceis requiredfor the list of proposedsubcontractors, additionalsheetsshowing the required information, as indicated below, shall be attached hereto and made a part of this document.

Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (. 05%) of the contractors total bid.

Additional sheets may be attached if needed.

Subcontractor Name: Location:

Portion of Work/ Trade: Bid Amount
Contractor' s License Number DIR Registration No.

Subcontractor Name: Location:

Portion of Work/ Trade: Bid Amount:

Contractor' s License No: DIR Registration No:

Contractor will not be subcontracting any portion of work.

MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 64

Santa Ana City CouncilMay 5, 2026

Santa Ana City Council
May 5, 2026