Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair and Installation
AGENDA TITLE
Purchase Order Contract to Superior Pavement Markings LLC for On-Call Roadway Sign and Striping Maintenance, Repair, and Installation (Spec No. 26-025) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Award a Purchase Order Contract to Superior Pavement Markings LLC for on-call roadway sign and striping maintenance, repair, and installation for a one-year term beginning July 1, 2026 and expiring June 30, 2027, with an annual average budget of $643,000 with provisions for two, one-year renewal options, in a total amount not to exceed $1,929,000.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) is responsible for maintaining over 400 miles of roads within the City of Santa Ana and, on average, re-stripes 75 miles of roadway annually.
To maintain a high level of quality for City streets and comply with State standards, contract services are required for the installation and removal of traffic striping, pavement markings, curb markings, and raised pavement markers, as well as the installation, removal, and relocation of City traffic signs. The maintenance of signs and roadway striping is essential to providing safe and efficient accessibility for motorists, pedestrians, and cyclists traveling on City streets and sidewalks.
Roadway striping and signs require continuous maintenance, modifications, and replacement due to aging infrastructure, vehicle collisions, and the installation of traffic engineering directed safety improvements. When a regulatory traffic sign is damaged, it must be replaced as quickly as possible to minimize impacts to public safety and adhere to State regulations. With an annual average budget of $643,000, an average of 1,275 roadway markings and sign service requests, including staff-initiated modifications and improvements, are completed annually in addition to the re-striping of 75 miles of roadway.
Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair, and Installation
May 5, 2026
5 7
3 4
Invitation for Bids (IFB) No. 26-025 was issued on March 3, 2026 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows:
971 Vendors notified
0 Santa Ana vendors notified
13 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on March 24, 2026, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City’s requirements. To ensure timely service delivery, competitive pricing, and operational flexibility, staff recommends awarding a purchase order contract to the lowest responsive bidder, Superior Pavement Markings LLC.
Superior Pavement Markings LLC has proven to have solid experience, availability of fleet and highly skilled staff, and a clear understanding of the City’s needs and expectations of quality service. They have provided similar scope of services to neighboring cities such as the City of Irvine. Service levels to the community will remain relatively unchanged due to favorable pricing received and available budgets.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds will be budgeted and available in the following accounts pending City Council adoption of the 2026-2027 Budget. Subsequent fiscal year funding will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account
Description
Amount
01117625-
62300 General Fund
Public Works
Roadway
Markings/Signs,
Contract Services-
Professional
$543,000
2026-27
02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$100,000
Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair, and Installation
May 5, 2026
5 7
3 4
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account
Description
Amount
01117625-
62300
General Fund
Public Works
Roadway
Markings/Signs,
Contract Services-
Professional
$543,000
2027-28
02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$100,000
01117625-
62300
General Fund
Public Works
Roadway
Markings/Signs,
Contract Services-
Professional
$543,000
2028-29
02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$100,000
TOTAL $1,929,000
EXHIBIT(S)
1. Abstract of Bids (No. 26-025)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager