Community Development Agency
www.santa-ana.org/cd
Item # 3
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture
AGENDA TITLE
Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture (Specification No. 25-127A) (Non-General Fund)
RECOMMENDED ACTION
Authorize the Executive Director of the Housing Authority to execute an agreement with BKM Office Environments, Inc. to provide and install office furniture at the Housing Authority office in an amount not to exceed $247,824, for a term beginning April 21, 2026 and expiring April 20, 2027. (Agreement No. A-2026-XXX) GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Housing Authority is in the process of reconfiguring and modernizing its public- facing office space to improve customer service delivery, staff efficiency, and compliance with current safety and accessibility standards. The project includes the procurement and installation of modular workstations, private offices, conference room furnishings, reception and lobby furniture, and related fixtures. The existing furniture has exceeded its useful life, does not support current technology needs, and limits efficient space utilization. The purchase of new furniture will improve workflow, enhance confidentiality for client interactions, and support a professional and welcoming environment for Housing Authority program participants.
Toward that end, Request for Proposals (RFP) No. 25-127A was issued on December 18, 2025 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
429 Vendors notified
7 Santa Ana Vendors notified
39 Vendors downloaded the RFP packet
3 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors
Housing Authority Office Furniture
May 5, 2026
2 7
1 1
0 Proposals were solicited, opened on January 20, 2026, and evaluated. Three (3) proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee comprised of Housing Authority staff reviewed and rated the proposals according to the criteria listed in the RFP. The following table summarizes the top responding firms:
Firm City Cost Ranking
BKM Office Environments, Inc. Canoga Park $247,824 1
Pro Movers Inc. Orange $46,352 2
Office & Ergonomic Solutions, Inc. Rancho Cucamonga $209,552 3 Staff recommends awarding an agreement to the highest-ranked firm, BKM Office Environments, Inc. (Exhibit 1). BKM Office Environments, Inc. (BKM) is a full-service commercial furniture provider with access to more than 200 manufacturers, allowing the firm to deliver flexible, high-quality workspace solutions tailored to government facilities.
The firm has successfully completed similar projects for public agencies including the City of Santa Paula Housing Authority, the City of Santa Clarita Valencia Community Center, and the City of Thousand Oaks Planning Department. Based on BKM’s demonstrated experience with housing authority and municipal clients, comprehensive project management capabilities, and competitive pricing, staff recommends awarding the agreement to BKM.
BKM has the highest cost out of the three proposals. However, the total cost reflects their experience working with over 200 manufacturers and other cities and Housing Authorities.
Additionally, BKM’s proposal provides a comprehensive, single-vendor solution that includes design, project management, procurement, delivery, and installation services, reducing the need for multiple vendors and minimizing the risk of project delays and coordination challenges. Further, the proposed furniture systems are modular and component-based (interchangeable parts), with extended manufacturer warranties, supporting long-term durability, quality performance, and flexibility to accommodate evolving workspace needs, thereby maximizing the City’s investment over time.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2025-26 14018760-62300 Housing
Authority
Housing Authority –
Contract Svcs.
Professional
$247,824
Total $247,824
Housing Authority Office Furniture
May 5, 2026
2 7
1 1
0 EXHIBIT
1. Agreement with BKM Office Environments, Inc.
Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nuñez, City Manager