Information Technology
www.santa-ana.org/IT
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Simpler Platform Maintenance and Licenses
AGENDA TITLE
Purchase Order Contract with Simpler Systems Inc. for Simpler Platform Maintenance & Licenses (Specification No. 26-055) (Non-General Fund)
RECOMMENDED ACTION
Award Purchase Order Contract to Simpler Systems, Inc. for Simpler Platform Maintenance and Licenses, in an amount not to exceed $120,000, for a term beginning July 1, 2026 and expiring June 30, 2031.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Simpler Platform is a data warehousing and reporting tool that allows the City to access and interact with complex enterprise data through a simple and intuitive web user interface. The system allows the City to import data from a variety of City applications and make that data available to users for reporting and analysis. As a data warehousing solution, it can also be used to archive historical City data from applications that will no longer be utilized. There are no restrictions on the number of end-users that may access the system or with the number of applications and amount of data that can be added to the system.
The Simpler Platform is currently being used to archive data for several applications that are planned to sunset, including the City’s financial system, human resources system, and land management system. The tool also has data management tools that allow it to be utilized to streamline the data migration from older applications to newer applications during the implementation process.
The City is requesting a five-year agreement in order to lock in the annual subscription cost. As per the City’s standard agreement terms, the agreement may be terminated at any time with a 30-day advanced notice.
Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that
Simpler Platform Maintenance and Licenses
May 5, 2026
5 7
4 1
there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Simpler Platform offered by Simpler Systems, Inc. meets Information Technology specifications. Staff recommends awarding an agreement with Simpler Systems, Inc.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2026-27 budget. Future fiscal year funding will be included in the proposed budgets for City Council consideration. Estimated amounts expended per fiscal year are shown in the table below.
Fiscal
Year
Accounting Unit
- Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
2026-27 10920141-66511 Information
Technology
Enterprise Systems–
Computer Software
Subscriptions
$24,000
2027-28 10920141-66511 Information
Technology
Enterprise Systems–
Computer Software
Subscriptions
$24,000
2028-29 10920141-66511 Information
Technology
Enterprise Systems–
Computer Software
Subscriptions
$24,000
2029-30 10920141-66511 Information
Technology
Enterprise Systems–
Computer Software
Subscriptions
$24,000
2030-31 10920141-66511 Information
Technology
Enterprise Systems–
Computer Software
Subscriptions
$24,000
Total
$120,000
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nuñez, City Manager