Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 19, 2026
TOPIC: Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
AGENDA TITLE
Award a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project (Project Nos. 23-6998, 19-6947, 26-6716) (General Fund and Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing Active Transportation Program (ATP) grant funding in the amount of $4,610,000 into the Active Transportation Program, State Grant-Direct revenue account (14817002-52025) and appropriate the same amount into the Active Transportation Program, Improvements Other Than Building expenditure account (14817613-66220). (Requires five affirmative votes)
2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $4,610,000 in construction funds for the Raitt Street Improvements Project (Nos. 23-6998, 19-6947, 26-6716).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $9,810,624, which includes $7,848,499 for the construction contract, $1,177,275 for contract administration, inspection, and testing, and $784,850 for unanticipated or unforeseen work.
4. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $7,848,499, subject to change orders, for construction of the Raitt Street Improvements Project (Nos. 23-6998, 19-6947, 26-6716), for a term beginning May 19, 2026 and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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Environmental Review No. ER-2023-2, ER-2020-35, and ER-2026-29 will be filed for Project Nos. 23-6998, 19-6947, and 26-6716, respectively.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency Engineering Services Division (PWA) is responsible for managing the City’s roads and transportation network which is comprised of arterial, residential, alley, and industrial streets. PWA, through its pavement management program (PMP), identified and recommended street improvements along Raitt Street from St. Gertrude Place to Washington Avenue (Exhibit 1). The PMP is a systematic, data-driven strategy used by the City that helps maintain road networks cost-effectively by assessing pavement conditions, prioritizing repairs, and optimizing budgets. The plan uses tools like the Pavement Condition Index (PCI) to rank roads (0–100) and includes a five-year improvement schedule to prevent costly reconstructions through timely maintenance. Additionally, the Raitt Street Improvements project was identified in the City’s Active Transportation Plan and Central Santa Ana Complete Streets Plan adopted by City Council on June 18, 2019 and February 5, 2019, respectively.
Raitt Street from St. Gertrude Place to Washington Avenue includes roadway segments in poor condition, with Pavement Condition Index (PCI) values of 36 (Civic Center Drive to Washington Avenue) and 56 (McFadden Avenue to Myrtle Street). The pavement segment from 1st Street to Civic Center Drive was last rehabilitated in 2021 and will be protected in place; however, no major rehabilitation has occurred within the remaining project limits since 2010 (St. Gertrude Place to Edinger Avenue). Existing deficiencies include failed asphalt pavement and deteriorated concrete curbs, gutters, sidewalks, driveways, and curb ramps.
On August 13, 2020, staff applied for the Active Transportation Program Grant in the amount of $5,499,000 to fund the active transportation elements of the project which included $889,000 for design engineering and $4,610,000 for infrastructure improvements such as: new traffic signals, enhanced crosswalks, curb return radius reductions, ADA compliant wheel chair ramps, and a combination of street level Class 2, 3, and 4 bike lanes. On July 20, 2021, the City was notified by the California Department of Transportation, that the Project was selected for grant award. Funding for the design and construction of the project was subsequently approved by the City Council in the FY 22/23 and FY 25/26 Capital Improvement Program.
The Raitt Street Improvements Project from St. Gertrude Place to Washington Avenue (Project Nos. 23-6998, 19-6947, and 26-6716) will improve street pavement through the reconstruction and rehabilitation of roadway pavement (both asphalt and Portland Cement Concrete), repair of concrete infrastructure, irrigation, new water service, and backflow prevention assembly. It will also enhance pedestrian and bicycle safety Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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through the installation of bulb-outs and bike lanes. Pedestrian facility improvements will comply with Americans with Disabilities Act (ADA) standards. Funding for these improvements in the amount of $5,200,624 is funded through Gas Tax, General Fund, and savings from completed projects.
The project also includes traffic improvements such as the installation of a traffic signal, installation of hybrid beacons, enhanced traffic striping and pavement markings, and traffic signal modifications that incorporate video detection at the intersections.
Additionally, the project will install drought-tolerant landscaping and irrigation at key locations within corridor. Once completed, these improvements will enhance overall safety, ride quality, and the visual appearance of the street corridor.
Grant Funding
The City received grants for the design and construction of the project from the State in the amount of $5,499,000 of which $4,610,000 are for the physical construction elements of the project. The funds will be specifically used to fund the active transportation elements of the street improvement project including traffic signals, striping, and safety enhancing elements. The grants require that this project be completed by June 30, 2028.
Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified a total of 96 regional vendors via PlanetBids, many of which are Santa Ana based. A total of seven bids were received. One bid was received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 26, 2026 and April 2, 2026. The project was also advertised in PlanetBids from March 20, 2026 to April 9, 2026. Bids were received electronically via PlanetBids on April 9, 2026. No bid protest was submitted by any of the bidders during the bid protest period.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID +
ALTERNATES
1 All American Asphalt Corona, CA $7,848,499
2 Excel Paving Co. Long Beach, CA $8,175,239
3 Vido Samarzich, Inc. Santa Ana, CA $8,402,798
4 Onyx Paving Company Yorba Linda, CA $8,882,000
5 Hardy & Harper, Inc. Lake Forest, CA $10,075,000
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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6 Axiom Group Los Angeles, CA $11,301,690
7 Legion Contractors, Inc. Los Angeles, CA $12,984,673
A total of seven bids were received and seven were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $7,785,199 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. The add-alternate scope of work in the bid package includes the installation of irrigation, new water service, and backflow prevention assembly. The total bid including the add-alternate scope of work is in the amount of $7,848,499 and is still collectively lower than the other bids including the alternative. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to All American Asphalt (Exhibit 3).
All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the last five years, including projects such as Main Street Rehabilitation from Memory Lane to City Limit, Local Street Preventative Maintenance Fiscal Year 23-24, and Grand Avenue Rehabilitation from McFadden Avenue to First Street.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $9,810,624.
Project Item Total
Construction Contract Bid Amount $7,848,499
Construction Administration $627,880
Inspection $392,425
Testing $156,970
Unanticipated or Unforeseen Work $784,850
TOTAL ESTIMATED CONSTRUCTION DELIVERY
COST $9,810,624
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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Project Schedule and Contract Time
The project completion date is March 2027, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 150 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.
The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is March 2027, which is within the allotted 150 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $9,500 per calendar day as specified in the bid documents.
The actual completion date will depend on the contractor’s schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below:
Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup May 2026 Contract execution, bonds, insurance
Material Procurement June 2026 Procurement may take place concurrently with construction.
Contractor Mobilization July 2026 Start of construction activities Project Completion March 2027 Based on 150 working days Project Phasing
The contractor will be constructing this project in the following phases:
1. Phase I: Raitt Street – 1 st Street to Washington Avenue (Max Duration: 50 Working Days)
2. Phase II: Raitt Street – McFadden Avenue to 1 st Street (Max Duration: 50 Working Days)
3. Phase III: Raitt Street – St. Gertrude Place to McFadden Avenue (Max Duration:
50 Working Days)
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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Public Outreach
The Raitt Street Improvements project (Project No. 23-6998) included extensive amounts of community outreach to ensure that any of the resulting project recommendations were a direct reflection of the community needs and wants. For each of the segments, Community Outreach Plans were developed by City staff and consultant teams which included reaching out to stakeholders, local businesses, and residents encouraging them to form part of the Project Community Advisory Committee (CAC). A combined total of 17 community outreach events were held for the Project beginning in 2016. Additionally, these plans developed as web-based surveys in which the community had multiple opportunities to provide their input on each of the segments as they were being prepared. The outreach ensured that the Project had community driven planning documents that established a road map for PWA to design specific Project improvements.
In response to the project needs identified by the various planning documents, staff pursued grant funding from the ATP in 2020. In July 2021, the Southern California Association of Governments (SCAG) notified the City of Santa Ana that the ATP projects were awarded the requested grant funding. Following the programming of grant funds, City staff began working on the design and additional community outreach efforts for the project. During the design phase for the project between 2025-2026, a combined total of three additional community meetings were held which included a final general project information meeting on March 5, 2026. PWA mailed out 1,500 postcards for the final project meeting for residents and property owners within 500 feet along Raitt Street from St. Gertrude Place to Washington Avenue on February 11, 2026.
The project scope will impact nearby businesses and residents. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
• Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date; • A project information sign will be posted at the construction site, including contact information for public inquiries;
• Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins; • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work; and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.
The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) and 15301(c) of the CEQA Guidelines for projects consisting of repair and maintenance of existing public facilities and existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these CEQA Guidelines parameters and Categorical Exemption Environmental Review Nos. ER-2023-2, ER- 2020-35, and ER-2026-29 will be filed for Project Nos. 23-6998, 19-6947, and 26-6716 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $9,810,624. With the approval of the requested appropriation adjustments and reallocations, all funds will be available for expenditure in Fiscal Year 2025-2026. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers into Fiscal Year 2026-2027.
The proposed contract authorizes staff a maximum of 10% in construction contract change orders for unanticipated or unforeseen work. Staff will return to the City Council for authorization and appropriation of additional funding if necessary.
With the approval of the requested appropriation adjustment, the grant funds will be recognized in the Active Transportation Program, State Grant-Direct revenue account (14817002-52025) and appropriated for spending in the Active Transportation Program, Improvements Other Than Building expenditure account (14817613-66220).
Approval of the requests to reallocate funds will provide a total of $288,181 in unspent funds from Project 24-6005 and $96,819 from Project 25-6005.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
CURRENT BUDGET
2025-26
01117660 -
66220
(19-6947)
General Fund
Public Works-Road
Maintenance,
Improvements Other
Than Buildings
$400,000
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
2025-26
05917665 –
66220
(19-6947)
Select Street
Construction
HUTA Gas Tax -
RMRA,
Improvements
Other Than
Buildings
$3,988,227
2025–26
05917665 –
66220
(26-6716)
Select Street
Construction
HUTA Gas Tax -
RMRA,
Improvements
Other Than
Buildings
$427,397
APPROPRIATION ADJUSTMENT
2025-26
14817613 –
66220
(23-6998)
Traffic System
Management
Grant
Active
Transportation
Program,
Improvements
Other Than
Buildings
$4,610,000
REALLOCATION
2023-24
01117620 –
66220
(From 24-6005
to 23-6998)
General Fund
Traffic/Trans-
Service
Enhancement,
Improvements
Other Than
Buildings
$288,181
2024-25
01117620 –
66220
(From 25-6005
to 23-6998)
General Fund
Traffic/Trans-
Service
Enhancement,
Improvements
Other Than
Buildings
$96,819
TOTAL $9,810,624
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Award of a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project
May 19, 2026
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Submitted By: Rodolfo Rosas, P. E., Acting Executive Director of Public Works Approved By: Alvaro Nuñez, City Manager