Information Technology
www.santa-ana.org/IT
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: VMware Subscription
AGENDA TITLE
Purchase Order Contract to CDW Government LLC for VMware Subscription (Specification No. 26-070) (Non-General Fund)
RECOMMENDED ACTION
Award purchase order contract to CDW Government LLC for VMware Subscription for a three-year term in an annual amount of $51,952, for a term beginning April 20, 2026 and expiring April 19, 2029, in a total amount not to exceed $155,856.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
VMware is the City’s core virtualization platform that supports the operation of approximately 300 critical business, public safety, and enterprise systems within the City’s data centers. VMware enables the City to efficiently run and manage multiple virtual servers and applications on shared physical hardware, significantly improving system reliability, scalability, recovery capabilities, and overall operational efficiency while reducing hardware, power, and maintenance costs. A VMware subscription is necessary to maintain vendor support, security patches and updates, licensing compliance, and continued access to critical platform functionality. Failure to renew would increase cybersecurity and operational risks, limit supportability, and potentially impact the reliability and continuity of essential City operations and services.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Sourcewell Agreement No. 121923-CDW with CDW Government LLC (Exhibit 1) for technology products and services was awarded as a result of open, competitive bidding, and meets the City’s requirement.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
VMware Subscription
June 2, 2026
5 8
0 1
FISCAL IMPACT
Funding is available in current FY 2025-26 budget. Funding for subsequent fiscal years will be included in proposed budgets for City Council consideration.
Fiscal Year Accounting Unit
- Account No.
Fund
Description
Accounting Unit –
Account No. Description
Amount
2025-26 10920140-66511 Information
Technology
Network &
Telecommunications,
Computer Software
Subscriptions
$51,952
2026-27 10920140-66511 Information
Technology
Network &
Telecommunications,
Computer Software
Subscriptions
$51,952
2027-28 10920140-66511 Information
Technology
Network &
Telecommunications,
Computer Software
Subscriptions
$51,952
Total $155,856
EXHIBIT(S)
1. Sourcewell/CDW Agreement
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nuñez, City Manager