Finance and Management Services
www.santa-ana.org/finance
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Reprographic Paper and Envelopes
AGENDA TITLE
Purchase Order Contract with Veritiv Operating Company for Reprographic Paper and Envelopes (Specification No. 26-062) (General Fund and Non-General Fund) RECOMMENDED ACTION:
Award Purchase Order Contract to Veritiv Operating Company for Reprographic Paper and Envelopes for a one (1)-year term in an amount of $107,000 beginning June 2, 2026 and expiring June 1, 2027, with provisions for three (3), one (1)-year renewal options, in a total amount not to exceed $428,000.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION:
The Finance and Management Services Agency’s Central Services Division requires copier, laser, and specialty papers to provide copy paper and in-house duplicating services for departments throughout the City. In addition, the Police Department’s Central Distribution Center and Jail Operations stocks copy paper for the Police Department and Holding Facility, respectively.
Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The County of Orange, a cooperative government purchasing agency, awarded a contract to Veritiv Operating Company (MA-031-26010436) as a result of an open, competitive bidding on behalf of its members, which includes government agencies.
Staff researched available procurement options and determined that Veritiv Operating Company meets the City’s specifications and can provide the Reprographic Paper and Envelopes to be utilized by the Finance and Management Agency – Central Services Division. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing Guidelines.
Reprographic Paper and Envelopes
June 2, 2026
5 8
0 0
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this action.
FISCAL IMPACT:
Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Funding allocations for renewal option years will follow the same account allocation shown below.
Fiscal Year Accounting
Unit-
Account #
Fund Description Accounting Unit,
Account
Description
Amount
2025-26
June
01110120-
63001
Finance & Management
Central Services
Miscellaneous
Operating
Expenses
$6,250
2025-26
June
01114450-
63001
Police Central
Distribution Center
Miscellaneous
Operating
Expenses
$1,667
2025-26
June
01114475-
63001
PD Jail Operations Miscellaneous
Operating
Expenses
$1,000
2026-27
Jul – May
01110120-
63001
Finance & Management
Central Services
Miscellaneous
Operating
Expenses
$68,750
2026-27
Jul – May
01114450-
63001
Police Central
Distribution Center
Miscellaneous
Operating
Expenses
$18,333
2026-27
Jul – May
01114475-
63001
PD Jail Operations Miscellaneous
Operating
Expenses
$11,000
Total Year 1 Cost $107,000
Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager