Agenda packet — Santa Ana City Council, July 7, 2026 (part 1 of 5)

City Council Meeting Packet
July 7, 2026
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Mayor Pro Tem Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • City Council 1 7/7/2026
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request tospeakbydialing*9fromyourphoneoryoumayvirtuallyraiseyourhandfromZoom City Council 2 7/7/2026
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.

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“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem David Penaloza
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
City Council 4 7/7/2026
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Peter Brown
Employee Organizations:

1. Service Employees International Union, FullTime Employees Unit (SEIUFT)

2. Service Employees International Union, PartTime NonCivil Service Employees Unit (SEIUPTNCS)

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code:

A. Michael Watson v. City of Santa Ana, WCAB Case No.: ADJ16016555

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code:

A. Michael Watson v. City of Santa Ana, WCAB Case No.: ADJ16016555

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. The People of the State Of California, By The City Attorney For The City Of Santa Ana; The City Of Santa Ana v. Kyong Su Kim; Myong Kim; Nayan Ahir; Ravin (Ray) Ahir; Royal Roman Motel, LLC; Royal Motel Inc.; Royal Grand Inn, LLC; Royal Grand, Inc.; Hacienda Arzate, Inc.; Humberto Arzategomez; El Tapatio y Antojitos; and Maria Melendez, Orange County Superior Court, Case No. 30202501484014CUMCCJC B. The City of Santa Ana, et al. v. Ahir, et al., California Court of Appeal, State of California Fourth Appellate District, Division Three, Case No. G066179 C. Ravin Ahir; Nayan Ahir; Kyong Su Kim; Myong Kim; Royal Motel, Inc.; Royal Grand, Inc; Royal Roman Motel, LLC; Royal Grand Inn, LLC v. City Of Santa Ana; Alvaro Nuñez; Robert Rodriguez; City Of Santa Ana Police Officers Does 17; And Does 810 inclusive, United States District Court (Central District of California); Case No. 8:25cv02480JVSADS RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem David Penaloza
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Pastor Greg Kruly
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Amezcua to Santa Ana 8U Pony Baseball AllStars for Outstanding Athletic Achievements

2. Certificates of Recognition presented by Councilmember Lopez to Jonathan Martinez for Outstanding Contributions to the Community
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Si
City Council 6 7/7/2026
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Amezcua to Santa Ana 8U Pony Baseball AllStars for Outstanding Athletic Achievements

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 20 and waive reading of all resolutions and ordinances.

3. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

4. Minutes from the Regular Meeting of June 16, 2026
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

5. Appoint Giovanni Chavez Nominated by Councilmember Penaloza as the Ward 6 Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: Appoint Giovanni Chavez to the Rental Housing Board as the Ward 6 representative and administer the Oath of Office.

6. Appoint Mai Do Nominated by Councilmember Phan as the Ward 1 Representative to the Measure X Oversight Committee for a Partial Term Expiring in December 12, 2028 Department(s): City Clerk’s Office
Recommended Action: Appoint Mai Do to the Measure X Oversight Committee as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes)

7. Proposed City Response to Orange County Grand Jury Report Titled Wildfires Hit Home
Department(s): City Manager’s Office
Recommended Action: Approve the proposed City response to the Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026.

8. Purchase Order Contract with Golden Bell Products Corp for Insecticidal Latex Coating City Council 7 7/7/2026
Department(s): City Clerks Office
Recommended Action: Appoint Mai Do to the Measure X Oversight Committee as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes)

8. Purchase Order Contract with Golden Bell Products Corp for Insecticidal Latex Coating Services for Sewer Manholes (Specification No. 26051) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Award a purchase order contract to Golden Bell Products Corp. for insecticidal latex coating services for an amount not to exceed $100,000, for the oneyear term beginning July 7, 2026, and expiring July 6, 2027, with provision for four, oneyear renewal options, for a total amount not to exceed $500,000.

9. Aggregate Purchase Order Contracts to CulverNewlin Inc., GM Business Interiors, National Business Furniture, People Space, Pivot Interiors Inc., Quality Office Furnishings, Vari, and Yamada Enterprises for Office Furniture, Installation, and Related Services (Specification No. 23080, 23081, 23082, 23092, 26079) (General Fund & NonGeneral Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to include CulverNewlin of Corona, CA and Vari of Coppell, TX to the established list of approved vendors on the aggregate contracts listed below for an initial one (1) year term expiring on June 30, 2027, with provisions for two (2), one (1) year renewal options. The total not to exceed amount will not change.

Vendor Location
CulverNewlin Inc. Corona, CA
GM Business Interiors Riverside, CA
National Business
Furniture Milwaukee, WI
People Space Irvine, CA
Pivot Interiors Inc. Costa Mesa, CA
Quality Office
Furnishings Yorba Linda, CA
Vari Coppell, TX
Yamada Enterprises Huntington Beach, CA

10. Amendment to Agreement with Blue Technologies Smart Solutions for Access and Support Services for iManage Data Management Systems and Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office
Recommended Action: 1. Authorize the City Manager to execute an amendment to the City’s current agreement with Blue Technologies Smart Solutions (“BlueTech”) to increase the nottoexceed amount of compensation to the agreement for use of the iManage Data Management Systems (“iManage”) for the period of August 1, 2026 through July 31, 2027 in the amount of $14,604 to provide additional user licenses and increase the data storage size utilized by the use of the iManage system (Agreement No. A2026XXX); and

2. Authorize the City Manager to execute an agreement for legal research subscription services in the amount of $167,790 that will commence on July 7, 2026 and will continue through June 30, 2029 (Agreement No. A2026XXX).

11. Award of a Construction Contract to Onyx Paving Company, Inc. for the Local Street Preventative Maintenance FY 25/26 Project (No. 266907) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $99,990 of spendable fund balance in the Sanitary Sewer Service Revenue, Prior Year Carry Forward and Capital Recovery Charges, Transfer from Fund 056 revenue accounts, and appropriate to the Sewer – Interfund Transfer, Transfer to Fund 054 and Capital Recovery Charges, Improvements Other Than Buildings expenditure account (Requires five affirmative votes).

2. Approve an appropriation adjustment recognizing $134,431 of spendable fund balance in the Public Works Water Revenue, Prior Year Carry Forward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Contract ServicesProfessional expenditure accounts (Requires five affirmative votes).

3. Approve an amendment to the Fiscal Year 20262027 Capital Improvement Program to include an additional $234,421 in construction funds for the Local Street Preventative Maintenance FY 23/24 Project (No. 266490).

4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,211,250, which includes $3,369,000 for the construction contract, $505,350 for contract administration, inspection, and testing, and a $336,900 for unanticipated or unforeseen work.

5. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $3,369,000, subject to change orders, for construction of the Local Street Preventative Maintenance FY 25/26 Project (No. 266907), for a term beginning July 8, 2026 and authorize the City Manager to execute the contract.

6. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202639 will be filed for Project No. 266907. 12MemorandumofUnderstandingwithRepublicServicesRelatedtoWaste City Council 9 7/7/2026
bidder, in accordance with the base bid and bid alternates in the amount of $3,369,000, subject to change orders, for construction of the Local Street Preventative Maintenance FY 25/26 Project (No. 266907), for a term beginning July 8, 2026 and authorize the City Manager to execute the contract.

12. Memorandum of Understanding with Republic Services Related to Waste Infrastructure System Enterprise Agreement with County of Orange Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Republic Services to formalize the refuse rate stabilization plan associated with the County of Orange Waste Infrastructure System Enterprise agreement for FY 202627 (Agreement No. A2026XXX).

13. Lease Agreement with LAZ Parking California, LLC for Office Space at the Santa Ana Regional Transportation Center (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a lease agreement with LAZ Parking California LLC, to compensate the City $1,151 per month, for the lease of 190 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 7, 2026 and expiring June 30, 2027, with provisions for up to four, oneyear extensions, for a total lease agreement amount of $68,862 (Agreement No. A2026XXX).

14. Lease Agreement with PGH Wong for Office Space at the Santa Ana Regional Transportation Center (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a lease agreement with PGH Wong to compensate the City $9,359 per month, for the lease of approximately 3,284 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 17, 2026 and expiring December 31, 2026, with provisions for up to one, oneyear extension, for a total lease agreement amount of $163,640 (Agreement No. A2026XXX).

15. Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a lease agreement with Walsh Construction Company II, LLC to compensate the City $12,091 per month, for the lease of approximately 4,429 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 16, 2026 and expiring July 15, 2027 with provisions for up to one, oneyear extension, for a total lease agreement amount of $290,190 (Agreement No. A2026XXX).

16. First Amendment to the Agreements with DMS Facility Services, Landscape West Management Services, Inc., Mariposa Landscapes, Inc., and Pacific Coast Horticulturists for Landscape Maintenance Services at City Parks and Facilities (General Fund)
City Council 10 7/7/2026
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Ana Regional Transportation Center for a term beginning July 16, 2026 and expiring July 15, 2027 with provisions for up to one, oneyear extension, for a total lease agreement amount of $290,190 (Agreement No. A2026XXX).

16. First Amendment to the Agreements with DMS Facility Services, Landscape West Management Services, Inc., Mariposa Landscapes, Inc., and Pacific Coast Horticulturists for Landscape Maintenance Services at City Parks and Facilities (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a First Amendment to the agreement with DMS Facility Services, Landscape West Management Services, Inc, Mariposa Landscapes, Inc., and Pacific Coast Horticulturists to amend the scope of service to provide landscape maintenance to parks and facilities citywide for the remaining term expiring January 31, 2027 and renewal options (Core Agreement No. A2026XXX).

17. Resolution Amending Mabury Park Permit Parking District Department(s): Public Works Agency
Recommended Action: Adopt a resolution amending and superseding the Mabury Park Permit Parking District Resolution 2016042.

RESOLUTION NO. 2026XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION 2016042 RELATED TO THE MABURY PARK PERMIT PARKING DISTRICT FOR THE PURPOSE OF
EXPANDING THE BOUNDARIES OF THAT DISTRICT

18. Density Bonus Agreement No. 202603 – Watermarke Sandpointe MixedUse Development (200 East Sandpointe Ave.)
Department(s): Planning and Building Agency, Community Development Agency Recommended Action: 1. Adopt a resolution approving Density Bonus Agreement No. 202603; and
RESOLUTION NO. 2026XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT NO. 202603 FOR A MIXEDUSE DEVELOPMENT WITH 400 UNIT RESIDENTIAL UNITS, INCLUDING 20 UNITS PROPOSED AS AFFORDABLE TO EXTREMELY LOWINCOME HOUSEHOLDS, AND 13,887 SQUARE FEET OF COMMERCIAL SPACE FOR THE PROPERTY LOCATED AT 200 EAST SANDPOINTE AVENUE (APNS: 41111107, 41111109, 41111110, AND 41111111)

2. Authorize the City Manager to execute a Density Bonus Agreement with CM Sandpointe, LLC, GH Sandpointe LLC, VMT Sandpointe LLC, and QC Sandpointe LLC, with a 55year covenant term, for a rental residential development consisting of a 400 unit multifamily residential development, including 20 affordable units (5% of the total units) proposed as affordable to extremely lowincome households, at the property located at 200 East Sandpointe Avenue (Agreement No. A2026XXX); and

3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action (below) is exempt from further review under Sections 15183 and 15162.

19. Density Bonus Agreement No. 202604 – SWC Alton & Raitt Residential Development (2100 West Alton Avenue)
City Council 11 7/7/2026
total units) proposed as affordable to extremely lowincome households, at the property located at 200 East Sandpointe Avenue (Agreement No. A2026XXX); and

3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action (below) is exempt from further review under Sections 15183 and 15162.

19. Density Bonus Agreement No. 202604 – SWC Alton & Raitt Residential Development (2100 West Alton Avenue)
Department(s): Planning and Building Agency, Community Development Agency Recommended Action: 1. Adopt a resolution approving Density Bonus Agreement No. 202604; and
RESOLUTION NO. 2026XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT NO. 202604 TO ALLOW DEVELOPMENT OF A 36UNIT SINGLEFAMILY DETACHED RESIDENTIAL SUBDIVISION, INCLUDING THREE UNITS PROPOSED AS AFFORDABLE TO VERY LOWINCOME AND THREE PROPOSED AS
AFFORDABLE TO MODERATEINCOME HOUSEHOLDS FOR THE PROPERTY LOCATED AT 2100 WEST ALTON AVENUE (APNS: 41254106 AND 41254110)

2. Authorize the City Manager to execute a Density Bonus Agreement with BDC Santa Ana LLC, for a 55year covenant term, for a forsale residential development consisting of a thirtysix (36) unit singlefamily detached residential subdivision, which includes three (3) units designated as affordable to very lowincome and three (3) units affordable to moderateincome households at 2100 West Alton Avenue (Agreement No. A2026XXX); and

3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action (below) is exempt from further review under Section 15332 (Class 32) of the CEQA Guidelines (InFill Development Projects).

20. Second Reading and Adoption of Ordinance No. NS3097 Dissolving the Arts and Culture Commission; Environmental and Transportation Advisory Commission; Historic Resources Commission; Parks, Recreation, and Community Services Commission; and Youth Commission
First reading at the June 16, 2026 City Council Meeting and approved by a vote of 5

2. Published in the OC Reporter on June 19, 2026.

Department(s): City Clerk’s Office
Recommended Action: Conduct a second reading and adopt an ordinance amending various sections of the Santa Ana Municipal Code to dissolve five commissions, to remove references to the dissolved commissions, and to reallocate certain powers and duties.

ORDINANCE NO. NS3097 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO

REALLOCATECOMMISSIONPOWERSANDDUTIESANDTOREMOVE
City Council 12 7/7/2026

COSGC(OCS,S,
BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO REALLOCATE COMMISSION POWERS AND DUTIES AND TO REMOVE
REFERENCES TO THE DISSOLVED COMMISSIONS
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

21. Designate a Voting Delegate and up to Two Alternates for League of California Cities (Cal Cities) 2026 Annual Conference General Assembly
Department(s): City Clerk’s Office
Recommended Action: Designate a voting delegate and up to two alternates for the Cal Cities Annual Conference General Assembly on Friday, September 25, 2026.

22. Consider Ballot Measure to Remove Sunset on Local Sales Tax Department(s): City Manager’s Office
Recommended Action: 1. Adopt a Resolution calling for the placement of a measure on the November 3, 2026 General Municipal Election ballot to remove the rate reduction and sunset on the local general sales transactions measure in Santa Ana.

RESOLUTION NO. 2026XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 3, 2026 AND CALLING FOR THE PLACEMENT ON THE BALLOT OF A MEASURE FOR SUBMISSION TO THE QUALIFIED VOTERS OF A PROPOSED ORDINANCE AMENDING THE LOCAL GENERAL TRANSACTIONS AND USE TAX TO REMOVE THE RATE REDUCTION AND THE SUNSET PROVISION

2. Adopt a Resolution authorizing written arguments for or against the abovereferenced measure.

RESOLUTION NO. 2026XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING WRITTEN ARGUMENTS FOR THE BALLOT MEASURE SUBMITTED FOR THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION REGARDING AMENDING THE LOCAL GENERAL TRANSACTIONS AND USE TAX TO REMOVE THE RATE REDUCTION AND THE SUNSET PROVISION
**END OF BUSINESS CALENDAR**

COUNCILMEMBERREQUESTEDITEMS
City Council 13 7/7/2026
TRANSACTIONS AND USE TAX TO REMOVE THE RATE REDUCTION AND THE SUNSET PROVISION
**END OF BUSINESS CALENDAR**
COUNCILMEMBER REQUESTED ITEMS

23. Discuss and Consider Directing the City Manager to Replace the Current Residential Parking Permit Sticker System with a Hanging Placard System Displayed from a Vehicle’s Rearview Mirror and Take All Necessary Actions to Implement the Transition – Mayor Pro Tem David Penaloza

24. Discuss and Consider Directing the City Manager and City Attorney to Prepare a Resolution in Support of State Legislation to Lower Southern California Edison Rates and Protect Ratepayers and Evaluate Potential Intervention in California Public Utilities Commission Proceedings on Behalf of Santa Ana Residents – Councilmember Jessie Lopez
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting.

Future Items

1. Agreements for Rotational Tow Services

2. Ordinance Related to Chapter 30
POSTING STATEMENT: On June 30, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council 14 7/7/2026
CITY COUNCIL 1 JUNE 16, 2026
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana, California
June 16, 2026
CLOSED SESSION MEETING – 4:30 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:40 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem David Penaloza
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
City Council 4 – 1 7/7/2026
CITY COUNCIL 2 JUNE 16, 2026

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Hernandez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. Councilmembers Bacerra and Lopez joined during Closed Session.

ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

Councilmember Phan recused herself from Closed Session Agenda Item No. 3 as the potential defendant is a client of her employer, Rutan and Tucker.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: None.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:41 P.M.

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code:

A. Michael Gonzalez v. City of Santa Ana, WCAB Case No.: ADJ15896066

2. CONFERENCE WITH LEGAL COUNSEL – L – EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code:

A. Corey Slayton v. City of Santa Ana and David Valentin, Orange County Superior Court, Case No. 30-2021-01204216
MINUTES: Councilmember Phan left the Closed Session Room at 5:05 P.M.

City Council 4 – 2 7/7/2026
CITY COUNCIL 3 JUNE 16, 2026

3. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One (1) case – 201 West Third Street, Santa Ana, CA 92701 RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:00 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Thai Viet Phan
Benjamin Vazquez
David Penaloza
Mayor Valerie Amezcua
City Manager
City Attorney
City Clerk
Alvaro Nuñez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Deputy Public Works Director Armando Fernandez
WORDS OF INSPIRATION Pastor Jeff Schlieder, Cross of Grace Santa Ana ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: None.

CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Amezcua to Girls Fastpitch Santa Ana for Outstanding Athletic Achievements
MINUTES: Mayor Amezcua presented certificates of recognition to Girls Fastpitch Santa Ana for outstanding athletic achievements.

City Council 4 – 3 7/7/2026
CITY COUNCIL 4 JUNE 16, 2026

2. Certificates of Recognition presented by Councilmember Bacerra to Santa Ana College Baseball for Outstanding Athletic Achievements and State Championship Title
MINUTES: Councilmember Bacerra presented certificates of recognition to Santa Ana College Baseball for outstanding athletic achievements and State Championship Title.

3. Certificates of Recognition presented by Councilmember Hernandez to the Santa Ana Community Artist(a) Coalition’s Youth Restoration Team for Outstanding Contributions to the Community Through the Preservation of Viva Santa Ana and La Virgencita Community Murals
MINUTES: Councilmember Hernandez presented certificates of recognition to the Santa Ana Community Artist(a) Coalition’s Youth Restoration Team for outstanding contributions to the community though the preservation of Viva Santa Ana and La Virgencita community murals.

4. Certificate of Recognition presented by Councilmember Lopez to Emad Dalati for Outstanding Contributions to the Community
MINUTES: Councilmember Lopez presented a certificate of recognition to Emad Dalati for outstanding contributions to the community.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

MINUTES: City Attorney Sonia Carvalho reported on Closed Session Agenda Item No. 1, in the case of Michael Gonzalez v. City of Santa Ana case, the City Council voted 7-0 to approve a final settlement of $400,000, Closed Session Agenda Item No. 2, in the case of Corey Slayton, the City Council voted 7-0 to appeal the decision of the Superior Court, and Closed Session Agenda Item No. 3, the City Council gave direction to staff regarding this item.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 19 and three (3) non-agenda comments.

The following speakers addressed City Council in-person:

1. Nancy Robles spoke regarding a fair bargaining process and meaningful negotiations related to SEIU.

2. Suman Bhasin requested the City Council pass a resolution supporting Assembly Bill 2463.

City Council 4 – 4 7/7/2026
CITY COUNCIL 5 JUNE 16, 2026

3. Anthony Agama spoke regarding the cost of electricity, Southern California Edison’s increased profits, and requested the City Council support Senate Bills 905, 1098, and 866 and pass a resolution supporting the bills.

4. Virginia Bernal spoke regarding electricity cost savings and affordable electricity, and requested the City Council pass a resolution supporting Senate Bill 905.

5. Cassandra Perez, District Director for Congressman Correa, shared a message from the congressman regarding the coordinated reentry center federal funding secured for the County of Orange and ongoing discussions regarding its site location.

6. Johan Lopez spoke regarding health issues affecting older adults in Santa Ana, stated Dentists for Seniors and Oral Disability Rescue are working to bring dental care directly to vulnerable seniors, including those in nursing homes and assisted living communities, and requested the City consider including oral health as part of its senior wellness priorities.

7. Jasmin Ocampo spoke regarding her partner Jose Lagunas Orenday, whose life was taken on May 28, 2026, expressed concern regarding the Santa Ana Police Department’s press release regarding the incident, and requested a clarifying press release.

8. Isuri Ramos spoke in support of SEIU and requested the City Council reject contracting out and support the frontline workforce.

9. Veronica Rincon (translation: Spanish) spoke regarding her living conditions, stated she is being kicked out of her home, and requested assistance.

10.Martha Bailon (translation: Spanish) spoke regarding her living conditions and increased rent issues, stated she is being kicked out of her home, and requested assistance.

11.Claudia Morales (translation: Spanish) spoke regarding the living conditions and increased rents of Veronica Rincon and Martha Bailon, and requested the City create an inspection program to assist low-income families in the same situations.

12.Kathia Canlas spoke in support of SEIU and requested the City Council reject contracting out and support the frontline workforce.

13.Nina Jirik thanked the City Council for all their hard work and efforts and spoke regarding partnering with the City related to Washington Square Park.

Mayor Amezcua requested staff assist those with living conditions concerns and to bring forward a templated resolution from the City of San Diego related to the Climate Action Campaign.

City Council 4 – 5 7/7/2026
CITY COUNCIL 6 JUNE 16, 2026
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 19 and waive reading of all resolutions and ordinances.

MINUTES: At 7:28 P.M., the Consent Calendar was considered.

MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 5 through 19, seconded by Mayor Amezcua.

The motion carried, 7-0, by the following roll call vote AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,

MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

5. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

6. Minutes from the Regular Meeting of June 2, 2026
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

7. Conflict of Interest Code Biennial Review
Department(s): City Clerk’s Office
Recommended Action: Direct the City Manager and the City Clerk to have the City’s Conflict of Interest Code reviewed, file a statement of review with the City Council no later than October 1, 2026, and revise the Conflict of Interest Code based upon such review.

CONSENT CALENDAR
City Council 4 – 6 7/7/2026
CITY COUNCIL 7 JUNE 16, 2026

8. Reappoint Members to the Workforce Development Board for Four-Year Terms
Department(s): Community Development Agency
Recommended Action: Reappoint Mat Garcia, Jack Haley, and Rhonda Miller as private sector representatives; Brent Beasely as organized labor representative, and Dr. Lorraine Perez as the K-12 education representative to the Santa Ana Workforce Development Board for four-year terms expiring May 31, 2030.

9. Appropriation Adjustment for Lease Payments for the Santa Ana WORK Center (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment in the amount of $272,580 for the Santa Ana WORK Center into the Rent Payment expenditure account (No. 1231875X-62500). (Requires five affirmative votes)

10.Purchase Order to CB Pacific, Inc. for Jail Security Control System Equipment (Specification No. 26-077) (General Fund)
Department(s): Police Department
Recommended Action: Authorize a Purchase Order to CB Pacific, Inc. for jail security control system equipment in an amount not to exceed $89,629.

11.Agreement with the County of Orange for Law Enforcement Helicopter Services
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff-Coroner Department, to provide helicopter services in an amount not to exceed $731,775 for the period of July 1, 2026 through June 30, 2029 and delegate authority to the City Manager to execute subsequent amendments in year two (July 1, 2027 - June 30, 2028) and year three (July 1, 2028 - June 30, 2029) for the contract amount of the first year of this agreement, $221,080, plus up to 10% (Agreement No. A-2026-083).

12.Purchase Order Contract to Avolve Software Corporation for Land Management Electronic Plan Review System (Specification No. 26-060) (General Fund)
Department(s): Planning and Building Agency
City Council 4 – 7 7/7/2026
CITY COUNCIL 8 JUNE 16, 2026
Recommended Action: Award Purchase Order Contract to Avolve Software Corporation for ProjectDox, a Land Management Electronic Plan Review System, in a total amount not to exceed $85,680, for a one-year term beginning July 3, 2026 and expiring July 2, 2027.

13.Approve Legal Services Agreements with (1) Atkinson, Andelson, Loya, Ruud & Romo, APLC; (2) Carpenter, Rothans & Dumont, LLP; (3) Everett Dorey, LLP; (4) Hanson Bridgett, LLP; and (5) O’Hagan Meyer LLP (General Fund) Department(s): Human Resources; City Attorney’s Office
Recommended Action: Authorize the City Manager to execute legal service agreements for a maximum amount not to exceed $4,050,000 with the following (Core Agreement No. A-2026-084):

1. Atkinson, Andelson, Loya, Ruud, & Romo, APLC, for the period of July 1, 2026 through June 30, 2029, in the amount of $500,000;

2. Carpenter, Rothans & Dumont, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of $1,500,000;

3. Everett Dorey, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of $1,000,000;

4. Hanson Bridgett, LLP for the period of July 1, 2026 through June 30, 2028 in the amount of $300,000; and

5. O’Hagan Meyer LLP for the period of June 16, 2026 through June 30, 2029 in the amount of $750,000.

14.Facility Use Agreements with Golf Instructors for Golf Lessons and Programming at River View Golf Course
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute five (5) separate non-exclusive facility use agreements with Bongwon Kim, Kyoung Im Kwon Victoria, Putting for Eagle, LLC, Robert W. Stevens, and Jamie Estrada to provide golf lessons at River Golf Course in an amount of $500 each per month paid to the City for a term beginning July 1, 2026, and expiring June 30, 2027 (Core Agreement No. A-2026-085).

15.Award $600,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for Program Year 2026-2027 (Non-General Fund)
Department(s): Community Development Agency
City Council 4 – 8 7/7/2026
CITY COUNCIL 9 JUNE 16, 2026
Recommended Action: Authorize the City Manager to execute agreements to award $600,000 in Workforce Innovation and Opportunity Act (WIOA) youth program funds for a one-year period beginning July 1, 2026, through June 30, 2027, contingent on the availability of WIOA funds for the 2026-2027 program year, with the following organizations (Core Agreement No. A-2026-086):

1. Orange County Children’s Therapeutic Arts Center, in the amount of $200,000, to provide paid work experience, career counseling, job readiness and life skills training, mentoring, academic support, and industry-recognized certifications.

2. Working Wardrobes for a New Start, in the amount of $200,000, to provide career coaching, workforce readiness workshops, paid work experience, training in high-demand industries, and supportive services.

3. Taller San Jose Hope Builders, in the amount of $200,000, to provide career pathway training, industry-recognized certifications in healthcare, construction, and child development, employment readiness, job placement, and support services.

16.Resolution and Appropriation Adjustment to Accept the State of California Volunteers Youth Service Corps Award Agreement JP2017-Y2526 (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action:

1. Adopt a resolution to accept the State of California Volunteers grant award, and authorize the City Manager to enter into State of California – Department of General Services, Standard Agreement No. JP2017-Y2526 (Grant Agreement) for $1,500,000 for the Santa Ana Youth Employment Program.

RESOLUTION NO. 2026-029 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH

SERVICE CORPS COMPETITIVE PROGRAM THROUGH THE STATE OF

CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT

PROGRAM

2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including, but not limited to, agreements with contractors, consultants, and vendors detailed in Exhibit B, Budget Detail of the Grant Agreement (Agreement No. A-2026-087).

3. Approve an appropriation adjustment to recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account City Council 4 – 9 7/7/2026
CITY COUNCIL 10 JUNE 16, 2026
(no. 18318763-various). (Requires five affirmative votes)

17.Resolution Approving the City’s Annual Statement of Investment Policy 2026- 2027; Annual Statement of Investment Policy 2026-2027
Department(s): Finance and Management Services
Recommended Action:

1. Adopt a Resolution approving the City’s 2026-2027 Investment Policy.

RESOLUTION NO. 2026-030 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY’S
STATEMENT OF INVESTMENT POLICY 2026-2027

2. Receive and file the Annual Statement of Investment Policy 2026-2027.

18.Resolution Establishing the Appropriations Limit for FY2026-27 Department(s): Finance and Management Services
Recommended Action: Adopt a resolution establishing the City of Santa Ana's appropriations limit for FY2026-27, as required by state law.

RESOLUTION NO. 2026-031 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2026-2027

19.Second Reading and Adoption of City Council Ordinance NS-3096 Appropriating Monies to the Several Offices, Agencies, and Departments of the City of Santa Ana for the Fiscal Year Budget Period Commencing July 1, 2026
First reading at the June 2, 2026, City Council Meeting and approved by a vote of 7-0. Published in the OC Reporter on June 8, 2026.

Department(s): Finance and Management Services
Recommended Action: Approve the second reading and adopt Ordinance NS3096 to appropriate monies to the several offices, agencies, and departments of the City for Fiscal Year 2026-27 (FY26-27), which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes)
UNCODIFIED ORDINANCE NO. NS-3096 entitled AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO

SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026
**END OF CONSENT CALENDAR**
City Council 4 – 10 7/7/2026
CITY COUNCIL 11 JUNE 16, 2026
MINUTES: At 7:30 P.M., the Business Calendar was considered.

20.Dissolve the Arts and Culture Commission; Environmental and Transportation Advisory Commission; Historic Resources Commission; Parks, Recreation, and Community Services Commission; and Youth Commission as Part of the Fiscal Year 2026/27 Budget Adoption Department(s): City Clerk’s Office
Recommended Action:

1. Introduce for first reading an Ordinance amending various sections of the Santa Ana Municipal Code to dissolve five commissions, to remove references to the dissolved commissions, and to reallocate certain powers and duties.

ORDINANCE NO. NS-3097 entitled AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA AMENDING ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS) OF CHAPTER 2
(ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE

THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND

TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC

RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND
ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO REALLOCATE

COMMISSION POWERS AND DUTIES AND TO REMOVE REFERENCES TO

THE DISSOLVED COMMISSIONS

2. Adopt a Resolution Pertaining to Compensation for Existing City Boards and Commissions
RESOLUTION NO. 2026-032 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2023-093 AND SETTING COMPENSATION FOR CITY BOARDS AND

COMMISSIONS
MINUTES: Mayor Pro Tem Penaloza expressed concerned regarding the dissolvement of commissions.

Councilmember Phan asked for clarification regarding commission activities and public participation at public meetings.

City Manager Alvaro Nuñez provided clarification regarding commission activities and public participation and involvement.

BUSINESS CALENDAR
City Council 4 – 11 7/7/2026
CITY COUNCIL 12 JUNE 16, 2026
Mayor Amezcua spoke regarding multiple outlets and opportunities for community participation.

MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 20, seconded by Councilmember Vazquez.

The motion carried, 5-2, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER PHAN, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA

COUNCILMEMBER LOPEZ, MAYOR PRO TEM PENALOZA
NONE
NONE
Status: 5 – 2 – Pass
**END OF BUSINESS CALENDAR**

COUNCILMEMBER REQUESTED ITEM

21.Discuss and Consider Directing the City Manager to Direct City Staff to: (1) Draft a Letter from the City of Santa Ana Expressing Opposition to the U.S.

Environmental Protection Agency’s (EPA) Proposals to Rescind Federal Drinking Water Regulations for Certain Contaminants in Drinking Water; and (2) Draft a City Ordinance to Require City Council Approval of any Change to the City’s Drinking Water Standards and Regulations – Councilmember Phil Bacerra
MINUTES: Councilmember Bacerra gave a brief report regarding drafting a letter expressing opposition to the U.S. EPA proposals to rescind Federal drinking water regulations for certain contaminants in drinking water and drafting an ordinance to require City Council approval of any change to the City’s drinking water standards and regulations.

Mayor Amezcua spoke regarding the EPA’s proposals, clarified the proposals will not have an impact on the quality of the City’s water supplies, and expressed support for the item.

Mayor Pro Tem Penaloza and Councilmembers Hernandez and Phan expressed support for the item.

Councilmember Lopez spoke in support of the item and encouraged residents to participate.

Councilmember Vazquez spoke in support of the item.

City Council 4 – 12 7/7/2026
CITY COUNCIL 13 JUNE 16, 2026
RECESS
MINUTES: Mayor Amezcua recessed the City Council meeting and convened the Housing meeting at 7:43 P.M.

RECONVENE
MINUTES: Mayor Amezcua adjourned the Housing Authority meeting and reconvened the City Council meeting to order at 7:44 P.M.

CITY MANAGER COMMENTS
MINUTES: City Manager Alvaro Nuñez thanked the City Council for approving the budget.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Vazquez spoke regarding summer starting, opening of the library, and visiting the Zoo and Movies in the Park. He thanked staff for all their hard work and efforts.

Councilmember Lopez wished her mom a Happy Birthday, wished all the fathers a Happy Father’s Day, and invited the community to attend the Juneteenth event and Friday Night Lights.

Councilmember Phan expressed her excitement for the World Cup, wished her mom a Happy Birthday, and wished all a Happy Fourth of July.

Councilmember Bacerra announced his monthly office hours on Saturday, July 11, 2026 at Centennial Park, thanked everyone who participated at Segerstrom Triangle Park this past Saturday to celebrate the activation of the new traffic signal at Segerstrom and Rosewood Avenue, and requested the meeting be adjourned in memory of Sandy Feinberg.

Mayor Pro Tem Penaloza highlighted that the City Zoo is now selling beer, wished everyone a Happy Father’s Day, and wished his nephew a Happy Birthday.

Councilmember Hernandez thanked staff for all their hard work and efforts related to the budget, congratulated his brother and sister-in-law on bringing his niece, Sienna, into the world and wished his brother a Happy First Father’s Day, echoed sentiments related to Juneteenth at Centennial Park and Friday Night Lights at El Salvador Park, expressed his condolences to the family who recently lost their 16-year-old son, and addressed officer-involved shootings in the City.

City Council 4 – 13 7/7/2026
CITY COUNCIL 14 JUNE 16, 2026
Mayor Amezcua announced Coffee with the Mayor at Fire Station No. 77 on Saturday from 10:00 A.M. to 12:00 P.M., congratulated Acting Public Works Director Rudy Rosas and his team for Client of the Year Award, announced she attended the U.S. Conference of Mayors last week, and wished all the fathers a Happy Father’s Day. She announced that on June 18 she will be having a special meeting with the Neighborhood Association leaders with Councilmember Bacerra and Mayor Pro Tem Penaloza, stated Congressman Correa and Assemblyman Valencia wrote a support letter asking the Board of Supervisors to suspend further advancement of the proposed coordinated re-entry center, formerly known as YGC, and conduct a comprehensive evaluation of alternative locations throughout Orange County, and thanked Supervisor Sarmiento for his support on putting a halt to the funding until the community has an opportunity to meet and discuss this item. She spoke regarding the re-entry program, thanked staff for their hard work and efforts related to the City’s budget and leadership, and suggested keeping adolescents involved in the community.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Sandy Feinberg at 8:08 P.M.

Respectfully submitted:
__________________________
Jennifer L. Hall, CMC
City Clerk
City Council 4 – 14 7/7/2026
City Manager’s Office
www.santa-ana.org/cm
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026

AGENDA TITLE
Proposed City Response to Orange County Grand Jury report titled Wildfires Hit Home

RECOMMENDED ACTION
Approve the proposed City response to the Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
On May 19, 2026, the Orange County Grand Jury issued a report titled Wildfires Hit Home (Exhibit 1) regarding home hardening and defensible space measures to save property owners and local governments from catastrophic loss. The report includes findings and recommendations directed at local agencies (pages 31 and 32).

The Grand Jury report states “California Penal Code Section 933 requires the governing body of any public agency which the Grand Jury has reviewed, and about which it has issued a final report, to comment to the Presiding Judge of the Superior Court on the findings and recommendations pertaining to matters under the control of the governing body. Such comment shall be made no later than 90 days after the Grand Jury publishes its report” (page 34). The 90-day deadline is August 18, 2026. The report requires the City of Santa Ana to respond to findings F1 through F6 and recommendations R2 through R4 (page 40).

The City of Santa Ana is an urban landscape and does not lie within a Fire Hazard Severity Zone, as designated by the California Department of Forestry and Fire Protection. The City contracts with the Orange County Fire Authority (OCFA) for fire services; and on June 25, 2026, the OCFA Board approved its own response to the Grand Jury report. City management has prepared a proposed response to the Grand Jury report in consultation with the City’s Public Work Agency, using information from the City Council 7 – 1 7/7/2026
Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026 July 7, 2026

Page 2 ends

OCFA response. The findings and recommendations and proposed responses are detailed below.

Grand Jury Findings
Findings F1 through F6 follow.

Proposed City response:

In general, the City of Santa Ana agrees with findings F1 through F6 presented on page 31 of the Grand Jury report. The findings include statements about the insurability and cost of insurance, as noted below, which the City cannot verify and therefore cannot express an opinion.
• F1 excerpt: “Among the financial costs are dramatic increases in homeowners’ insurance premiums, non-renewals, and inabilities to obtain insurance.” • F4 excerpt: “Achievement of community-level and property-level wildfire risk mitigation designations…helps reduce insurance premium costs.” City Council 7 – 2 7/7/2026
Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026 July 7, 2026

Page 3 ends

Grand Jury Recommendations
Recommendations R2 through R4 follow.

Proposed City Response:
• R2: If the County of Orange moves forward with a county-wide annual wildfire prevention fair, the OCFA has committed to participating in the event. In matters of fire prevention, the OCFA represents the cities they serve, including the City of Santa Ana.
• R3: The OCFA, in partnership with its member cities, is currently and actively executing the objectives in recommendation R3.
• R4: As a member city, Santa Ana relies on OCFA for fire prevention expertise, including information and outreach programs. The City does not maintain a fire prevention expert on staff for residents to contact. The City maintains a link to OCFA resources on its website at https://www.santa-ana.org/departments/fire/.

The City can and will continue to provide periodic social media outreach, and direct residents to OCFA for fire prevention resources.

If City Council approves the proposed response, staff will forward it to the Orange County Grand Jury on behalf of the City before the due date of August 18, 2026.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

City Council 7 – 3 7/7/2026
Orange County Grand Jury report titled Wildfires Hit Home dated May 19, 2026 July 7, 2026

Page 4 ends

EXHIBIT(S)

1. Orange County Grand Jury Report Wildfires Hit Home
Submitted By: Kathryn Downs, Assistant City Manager
Approved By: Alvaro Nuñez, City Manager
City Council 7 – 4 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Purchase Order Contract for Insecticidal Latex Coating Services for Sewer Manholes

AGENDA TITLE
Purchase Order Contract with Golden Bell Products Corp for Insecticidal Latex Coating Services for Sewer Manholes (Specification No. 26-051) (Non-General Fund)

RECOMMENDED ACTION
Award a purchase order contract to Golden Bell Products Corp. for insecticidal latex coating services for an amount not to exceed $100,000, for the one-year term beginning July 7, 2026, and expiring July 6, 2027, with provision for four, one-year renewal options, for a total amount not to exceed $500,000.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency (PWA) maintains the City’s sanitary sewer system, consisting of 400 miles of pipeline and 9,000 manholes. Pest and insect infestations in the sewer system is controlled by applying an insecticidal latex coating. This manhole treatment remains effective for 18 months after application, making it a cost-effective and efficient method for insect control. Due to the specialized materials, equipment, and expertise required, the City contracts with a private company to perform these services.

Santa Ana Municipal Code Section 2-807 (a) authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Golden Bell Products Corp. holds the sole distribution and application rights for insecticidal latex coating in the State of California and has provided insecticidal latex coating services to the City for several years. The company also provides treatment services to approximately 85 other cities and agencies throughout California, including the Los Angeles County Sanitation District.

City Council 8 – 1 7/7/2026
Purchase Order Contract for Insecticidal Latex Coating Services for Sewer Manholes July 7, 2026

Page 2 ends

Staff recommends awarding a purchase order contract to Golden Bell Products Corp. to treat approximately 3,636 sanitary sewer manholes annually, maintaining the integrity of the sewer system and minimizing insect-related nuisances throughout the community.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds are budgeted and available in the following accounts for the Fiscal Year 2026-27.

Subsequent fiscal year funding for renewal options, if exercised, will be included in the proposed budget for City Council consideration.

Fiscal Year Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
2026-27 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services
Professional
$ 100,000
2027-28 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services
Professional
$ 100,000
2028-29 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services
Professional
$ 100,000
2029-30 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services
Professional
$ 100,000
2030-31 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services
Professional
$ 100,000
TOTAL: $ 500,000

EXHIBIT(S)

1. Golden Bell Products Corp. Quote
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 8 – 2 7/7/2026
952 N Batavia Street Orange, CA 92867 – Phone (714)363-3985 / Fax (714)997-4807 www.goldenbellproducts.com
Monday, June 01, 2026
City of Santa Ana
Attn: Kathia Reyes
220 S. Daisy Ave. (M-85)
Santa Ana, CA 92703
Dear Kathia:

Golden Bell Products to provide all personnel, material and supplies required to coat sanitary sewer manholes with INSECTA, insecticidal latex coating for sewer roach control pest control service.

SCOPE OF WORK
Golden Bell Products to perform the following items:
♦ Apply INSECTA, an approved product for sewer roach control application in sanitary manholes. ♦ Treat to depth of seven feet or less, with an approximate area of 100 square feet per manhole. ♦ Will prepare and treat according to manufacturer’s specifications for preparation instructions. ♦ Apply coating based on the manufacturers recommended label rates, five (5) manholes per gallon, not to exceed three (3) pints per manhole.
♦ Remove existing sewer manhole covers, scrape clean the inside of the cover area, spray Insecta, reseat the cover and mark the reinstalled cover with a painted white mark extending from the manhole cover to the adjoining pavement, indicating that the cover has been reseated properly and firmly. Liability for damage caused by covers that have been reinstalled and marked is limited to 24 hours. Covers that are damaged or will not reseat properly will be immediately reported to the customer. Customer assumes all liability for damages caused by covers that fail to properly reseat.
♦ Mark each manhole cover with an identifying white mark after being treated. ♦ Provide proper supervision at the job site during all phases of work. ♦ Be responsible for coordinating the work to be done. Work will take place in accessible alleys, parking lots, and streets.
♦ Guarantee the application for eighteen (18) months from the date of treatment. If more than 50 living roaches are found in a manhole during the warranty period, the manhole must then be retreated by Golden Bell Products at no additional charge or obligation to Customer. Golden Bell Products will retreat any manhole which inspections with photographs report live roaches within sixty (60) calendar days after notification; providing more than 50 live roaches are found inside the manhole during two inspections occurring two days apart.*
♦ Will report number of manholes treated when submitting billing invoices. Golden Bell Products will indicate in writing on each paper quarter section map, the number of manholes treated, applicators name initials with the date of completion. This will serve as the record of application for the necessary Agencies and warranty information.

Exhibit 1
City Council 8 – 3 7/7/2026
♦ Customer will supply paper quarter section maps indicating exact locations of manholes, street names and smart cover locations. Golden Bell Products will not be responsible for any damage to unidentified smart covers.
♦ Customer will make accessible all designated manholes to be coated prior to crew’s arrival. If not drive up accessible by service truck Golden Bell Products will notify Customer that the manhole cannot be treated. Any bolted manholes must be unbolted and accessible.
♦ Customer will provide inspection and assistance where necessary. ♦ No more than 90 calendar days will elapse between date of notice to proceed and completion of the application. A reasonable time for potentially unfavorable weather will be mutually agreed upon by Customer and Golden Bell Products
♦ Requirements may be added or deleted from the above Scope of Work however these must be agreed upon by both parties prior to the commencement of work.
♦ The cost of additional permits and/or licenses, other than those already required by the state, required within city limits to perform work within that city will be assumed by the Customer.

Golden Bell Products will supply all appropriate insurance coverage required by the state licensing agencies to apply roach control product to sewer manholes; if any additional insurance is required and available at additional costs those costs will be assumed by the Customer.

Special Note: Some assistance with traffic control in heavily traveled areas may be required. *NOTE: The Insecticidal-latex coating is not a repellent and therefore, will not repel roaches. They must rest on it to eliminate them! Insecta is not a spot treatment product: for warranty to be in effect and for the best results all manholes must be treated in the same area of the sewer system! Pricing per Manhole Application costs:

For less than 1000 Manholes is $29.00 each.

For more than 1000 Manholes is $27.50 each.
(This is a service – No Sales Tax)

* There is a 150-manhole minimum for all jobs
This pest control service proposal is good through June 30, 2027. Thank you for this opportunity. If you have any questions, please contact Michelle Webster at 714/363-3985.

Sincerely,
Michelle (Webster) Holick
CEO
City Council 8 – 4 7/7/2026
952 N Batavia Street Orange, CA 92867- PHONE (714) 363-3985 FAX (714) 997-4807 www.goldenbellproducts.com
Sole Source Justification
Within the State of California Golden Bell Products has the sole source right for the application and distribution of Insecta. Golden Bell Products has provided the service and product that is used in sewer manholes for the control of cockroaches since October of 1998, when the first test area was treated in the State of California.

Insecta is the only registered product of its type and active ingredient labeled for use in sewer manholes. The product is a formulated product, which is produced in an EPA approved establishment. The product comes ready to use and since it is a polymerized product there is no field mixing required (which is not the case with any additive type of product). Insecta has been tested and applied by Orange County Sanitation Districts and has proven to be effective standing up to the eighteen-month guarantee provided by Golden Bell and the product manufacturer.

Additionally, this product is used and approved by Los Angeles County Sanitation District and approximately 90 other cities and agencies within the state of California.

Over the past 28 years Golden Bell Products has provided this service with minimal price increases.

Finally, Golden Bell Products is a local vendor that holds the correct licensing for application of pesticides in sewer manholes. Golden Bell Products is licensed by the California Agricultural Department of Pesticide Regulation. Holding a QAL license with the required categories A and C, and a Pest Control Business License. Golden Bell carries and maintains all current registrations with all the County Agricultural Commissioners in each of the counties they apply the Insecta pesticide in.

The accompanying letter from the manufacturer of Insecta shows Golden Bell Products as the sole source for the application and distribution of Insecta in the State of California.

City Council 8 – 5 7/7/2026
City Council 8 – 6 7/7/2026
Finance and Management Services
www.santa-ana.org/finance
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Office Furniture, Installation, and Related Services

AGENDA TITLE
Aggregate Purchase Order Contracts to Culver-Newlin Inc., GM Business Interiors, National Business Furniture, People Space, Pivot Interiors Inc., Quality Office Furnishings, Vari, and Yamada Enterprises for Office Furniture, Installation, and Related Services (Specification No. 23-080, 23-081, 23-082, 23-092, 26-079) (General Fund & Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to include Culver-Newlin of Corona, CA and Vari of Coppell, TX to the established list of approved vendors on the aggregate contracts listed below for an initial one (1) year term expiring on June 30, 2027, with provisions for two (2), one (1) year renewal options. The total not to exceed amount will not change.

VENDOR LOCATION
Culver-Newlin Inc. Corona, CA
GM Business Interiors Riverside, CA
National Business Furniture Milwaukee, WI
People Space Irvine, CA
Pivot Interiors Inc. Costa Mesa, CA
Quality Office Furnishings Yorba Linda, CA
Vari Coppell, TX
Yamada Enterprises Huntington Beach, CA
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City establishes Purchase Order Contracts with vendors that provide services and materials required by various City Agencies on a recurring basis. In order to maintain a high-quality work environment, remain compliant with state and federal laws, and to accommodate both newly hired and current staff, the City currently provides office furniture, installation, and related services on an as-needed basis.

City Council 9 – 1 7/7/2026
Office Furniture, Installation, and Related Services
July 7, 2026

Page 2 ends

On December 3, 2019, the City Council awarded contracts to five vendors for furniture, installation, and related services. Between 2020 and 2023, the City Council approved amendments to support office furniture needs associated with renovations at City Hall and the City Corporate Yard, increasing the number of approved vendors to seven and the aggregate contract authority to $10,507,548. To date, approximately $7.1 million has been expended under these contracts. The proposed action extends the contract term and does not increase the previously approved contract authority.

The master cooperative contract with Culver-Newlin has expired, however there is still outstanding work with this vendor. This approval will cover approved Culver-Newlin Inc. projects from July 1, 2026 through July 7, 2026. Vari is being requested to be added in order to provide an additional option for Departments. While the renovation initiative has winded down, there is still a need for routine furniture installation for maintenance and compliance purposes. Departments will continue to be able to utilize valid contracts from past Council approvals. The various furniture purchase order contracts have different expiration dates, currently ranging from November 14, 2027 through June 30, 2029. Staff will continue to monitor contract expirations and furniture needs and, if needed, return to the City Council with recommendations for replacement contracts.

Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The San Bernardino County Superintendent of Schools contract with Culver-Newlin Inc. for Furniture: Systems and Stand-Alone was awarded as a result of open, competitive bidding, and meets the City’s requirement. Additionally, the Region 4 ESC – TX contract with Vari for Ergonomic Workplace Solutions was awarded as a result of open, competitive bidding and meets the City’s requirements.

Staff recommends awarding Purchase Order Contracts with Culver-Newlin Inc. and Vari.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
No additional funding or contract authority is requested as part of this action. The proposed contract extensions and addition of a vendor do not increase the aggregate contract authority previously approved by the City Council.

Prior to utilizing the citywide contracts, requesting departments will ensure sufficient budget appropriations are available and follow the City's Purchasing Policies and Procedures. Future fiscal year funding, if needed, will be included in the proposed budgets for City Council consideration.

Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency
City Council 9 – 2 7/7/2026
Office Furniture, Installation, and Related Services
July 7, 2026

Page 3 ends

Approved By: Alvaro Nuñez, City Manager
City Council 9 – 3 7/7/2026
City Attorney’s Office
www.santa-ana.org/ca
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Approve Amendment and Agreement for Software Subscription Services

AGENDA TITLE
Amendment to Agreement with Blue Technologies Smart Solutions for Access and Support Services for iManage Data Management Systems and Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager to execute an amendment to the City’s current agreement with Blue Technologies Smart Solutions (“BlueTech”) to increase the not-to-exceed amount of compensation to the agreement for use of the iManage Data Management Systems (“iManage”) for the period of August 1, 2026 through July 31, 2027 in the amount of $14,604 to provide additional user licenses and increase the data storage size utilized by the use of the iManage system (Agreement No. A-2026-XXX); and

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Blue Technologies (iManage)
In 2024, the City’s Attorney’s Office (“CAO”) entered into a new agreement with BlueTech to continue its use of iManage Data Management Systems customized for the CAO reflecting the vast amount of documents and scope of legal services provided by the office. Since that implementation went into effect, the ongoing impact and efficiency provided by the iManage system cannot be overstated. Achieving a near paperless legal operation has improved efficiency. The City authorized renewal of the service in 2024 contemplating staffing requirements and an increase of data storage up to 2.4 TB of data.

City Council 10 – 1 7/7/2026
Approve Amendment and Agreement for Software Subscription Services July 7, 2026

Page 2 ends

Since 2024, additional staffing in CAO was authorized to address additional legal responsibilities, including Rent Stabilization, Police Review Commission, and a significant increase in personnel litigation. In addition, the transmission and storage of case files and related records utilized as work product by the City Attorney’s office has grown more complex as files contain more and more sophisticated data including audio and video components which become sizeable as technologies improve.

The amendment to allow for an increase to the amount of user licenses and an additional TB of data storage will allow the continued usage of the iManage system to expand with CAO through the remainder of the term of the Agreement at a cost of $14,604 for the final year of the Agreement with Blue Tech. This amount will increase the previously approved year 3 costs from $36,843 to $51,447. The total amount to be expended under the Agreement, with this proposed Amendment, shall not exceed $143,133.

Thomson Reuters (Westlaw)
The City’s current online legal research service is with Thomson Reuters which commenced on January 1, 2024 and runs through December 31, 2026. The City Attorney’s Office (“CAO”) utilizes legal research services with access to multiple online court records systems, updated legislation, court filings, case history, and advanced subject matter research tools for CAO to provide legal advice to assist the City. The two main companies which provide legal subscription services utilized through the country are LexisNexis and Thomson Reuters, or as it is commonly referred to as Westlaw.

In the late Winter/early Spring of this year, CAO met with representatives of LexisNexis and Westlaw to review their online platforms which now utilize artificial intelligence (“AI”) to locate and provide case law, legislative review, and access to other resources, within the libraries of each company, to assist with faster and targeted responses to specific legal issues.

CAO’s review was focused on three (3) main components related to their AI system: 1) that the review was within a closed library to ensure that any research was only within the listed publications offered by the companies and did not rely on open AI systems; 2) that the work product provided by the company produced reliable results which CAO staff could then review for accuracy; and 3) that CAO work product would not be utilized to “train” an AI system by use of attorney-client work product by CAO into a third party system, such as Westlaw or LexisNexis.

CAO was impressed by both systems and the ability of each to provide quick results to our legal research inquiries. Use of this platform for research alone would save hours of attorney/paralegal work time to assist the City. After full review of both systems, CAO selected Thomson Reuters/Westlaw to enter into a new three (3) year agreement commencing upon execution of a Council approved agreement until June 30, 2029, which utilizes Westlaw’s AI assisted legal research platform and the addition of City Council 10 – 2 7/7/2026
Approve Amendment and Agreement for Software Subscription Services July 7, 2026

Page 3 ends

Westlaw’s Co-Counsel application to assist with the preparation and drafting of legal documents for the City. Upon execution, the prior agreement would expire.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds, as detailed below, are available in the budgeted amounts for FY 2026-27 and funding for subsequent fiscal years will be included in future budgets for City Council consideration.

Blue Technologies (iManage)
Fiscal Year Accounting UnitAccount #Account
Description
Amount
FY 2026-27 01108032-66511 Computer Software
Subscriptions
$14,604
Total: $14,604
Thomson Reuters (Westlaw)
Fiscal Year Accounting UnitAccount #Account
Description
Amount
FY 2026-27 01108032-66511 Computer Software
Subscriptions
$52,704
FY 2027-28 01108032-66511 Computer Software
Subscriptions
$55,867
FY 2028-29 01108032-66511 Computer Software
Subscriptions
$59,219
Total: $167,790

EXHIBIT(S)

1. First Amendment to Agreement with Blue Technologies Smart Solutions

2. Legal Research Subscription Services Agreement – Thomson Reuters Submitted By: Sonia Carvalho, City Attorney
Approved By: Alvaro Nuñez, City Manager
City Council 10 – 3 7/7/2026

FIRST AMENDMENT TO AGREEMENT WITH BLUE TECHNOLOGIES
FOR iMANAGE DOCUMENT MANAGEMENT SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on July 7, 2026, by and between Blue Technologies Smart Solutions, EEC, (“BTSS”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
The parties entered into Agreement No. A-2024-103 (“Agreement”) dated July 16, 2024, to provide document management services via the Manage Cloud service from August 1, 2024 through July 31, 2027. The Agreement is current and in-effect.

The parties wish to amend the Agreement to increase the overall data storage required by the City, increase the amount of authorized user licenses, and increase the compensation required for this additional data storage and authorized user licenses.

The Parties therefore agree:

1. The Agreement is hereby amended to increase data storage and authorized user licenses as detailed in Exhibit A to this First Amendment.

2. Compensation is hereby amended to increase the annual costs by $14,604 for the 3'"^ year of the Agreement as detailed in Exhibit A to this First Amendment. The total amount to be expended during the term of this Agreement shall not exceed $143,133.

3. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
Alvaro Nunez
City Manager
Jennifer L. Hall
City Clerk

APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney

BLUE TECHNOLOGIES SMART

SOLUTIONS, LLC
By:

By;
Title:

Page 1 of 1 ends

Docusign Envelope ID: AF6B3C43-4244-8772-801A-AA351C6AA106 Division President
Lauren Hanna
City Council 10 – 4 7/7/2026
Blue^Teclinologies Smart Solutions
Exhibit A - First Amendment to
Agreement #A-2024-103
COUWiTV£NT 'Ol>CUaNCl IV^RT
Amendment for City of Santa Ana/City Attorney’s Office
- iManage Work Project - Additional Users & Storage
Pricing
Description Price ($)
iManage Cloud - Additional 7 users $9,261 - Year 3
iManage Cloud - Additional 1TB storage $5,343 - Year 3
Notes:

Amendment is effective 8/1/2026
Customer’s iManage Cloud Subscription term is 8-1-2024 to 7-31-2027 Customer will be invoiced $14,604 upon receipt of signed Amendment.

Customer’s minimum annual iManage Cloud billing will increase to $51,447 Total storage increases to 3,400GB
Terms and conditions per the agreement signed 7-24-2024 apply.

O
City of Santa Ana/City Attorney’s Office
Signature
\-&wrct ftr>C.feirii
Printed Name Date
Blue Technologies Smart Solutions LLC, Confidential Page 1 of 1 Docusign Envelope ID: AF6B3C43-4244-8772-801A-AA351C6AA106 City Council 10 – 5 7/7/2026
Order Form Order ID: Q-11384232
*•, Thomson •, -v Reuters • • •
Contact your representative kristina.tierney(a)thomsonreutersxom with any questions. Thank you.

TM
Sold To Account Address
Account#: 1000801462

SANTA ANA CITY ATTORN EY
20 CIVIC CENTER PLZM29
SANTA ANA CA 92701-4058 US
Shipping Address
Account#: 1000801462

SANTA ANA CITY ATTORNEY
20 CIVIC CENTER PLZM29
SANTA ANA CA 92701-4058 US
Billing Address
Account#: 1000801462

SANTA ANA CITY ATTORNEY
20 CIVIC CENTER PLZM29
SANTA ANA, CA 92701-4058
‘Customer’ US
This Order Form is a legal document between Customer and A. West Publishing Corporation to the extent that productsor services will be provided by West Publishing Corporation, and/or B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters Enterprise Centre GmbH.

A detailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable IRS Certification forms are available at: https://www.tr.com/trorder inginfn West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and collecting payment from Customer. Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as “Thomson Reuters’’, “we” or “our,” in each case with respect to the products and services it is providing, and Customer will be referred to as “you", or “your” or “Client”.

For Federal Customers the following shall apply: Thomson Reuters General Terms and Conditions (available here:
http://tr,cc)m/federal-geaeca.l:terms:
together with any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions.
to the purchase and use of all products, except print, and For non-federal customers the following shall apply: Thomson Reuters General Terms and Conditions (intp: tr.com us general-terms and-conditions) apply to the purchase and use of all products, except print, and together with any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions.

ProFlex Products
See Attachment for details
Minimum Terms
(Months) Material# Product Monthly Charges
40757482 West Proflex $4,392.00 36
Minimum Terms
Your subscription is effective upon the date we process your order (“Effective Date”) and Monthly Charges will be prorated for the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column above plus any Bridge Term that may be outlined above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve (12) months of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 months, then your Monthly Charges for each year of the Minimum Term are displayed in the Attachment to the Order Form.

Post Minimum Terms
Your subscription will automatically renew at the end of the Minimum Term for successive 12-month renewal terms (each, an "Automatic Renewal Term”), unless either party provides written notice of its intent to not renew at least 30 days prior to the beginning of an Automatic Renewal Term. We will notify you of any change in the Annual Charges at least 60 days before each Automatic Renewal Term begins. Submit your notice of nonrenewal to: https;//www,thpmsQnr£uta:s..cam/.e.ar.us/help/accQL!nt-management/legal/Qrders/reque5t-a-subscript ioncancellation.html or via postal mail to Customer Service, 2900 Ames Crossing Rd, Eagan, MN 55121.

For Federal government subscribers that chose a multi-year Minimum Term, those additional years will be implemented at your option pursuant to federal law.

Page 1 of 4 ends

Docusign Envelope ID: CFC29C13-5FE5-89A5-802A-73E1139B8F40 City Council 10 – 6 7/7/2026
Banded Product Subscriptions. You certify your total number of attorneys (full-time and part-time partners, shareholders, associates, contract or staff attorneys, of counsel, and the like), corporate users, personnel or full-time-equivalent students is indicated in this Order Form. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater or increases at any time, we reserve the right to increase your charges to the market rate for all of your attorneys.

Miscellaneous
Material Change. If, at any time during the Minimum Term or the Renewal Term, there is a material change in your organizational structure including, but not limited to merger, acquisitions, combination, significant increase in the number of attorneys at a location covered by the agreement, divestitures, downsizing or dissolution, we will modify your rates proportionally. If you acquire the assets of, or attorneys from, another entity that is a current subscriber, you assume all obligations under the agreements that apply to those assets and attorneys, and you will pay the invoiced charges on both those agreements as they become due, until a superseding agreement is negotiated in good faith.

Charges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, use, value added tax (VAT), etc. unless you are tax exempt. If you are a non-government customer and fail to pay your invoiced charges, you are responsible for collection costs including attorneys’ fees.

Excluded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our then-current rate (“Excluded Charges”). Excluded Charges will be invoiced and due with your next payment. For your reference, the current Excluded Charges schedules are located in the below link. Excluded Charges may change from time-to-time upon 30 days written or online notice. We may, at our option, make certain products and services Excluded Charges if we are contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or if new products or services are released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis for termination under paragraph 9 the General Terms and Conditions.
hUps;//legal.thomsonreuters,CQm/cpntent/dam/ewp-m/dQCuments/lega l/en/pdf/other/plan-2-prQ-gQvt-agencies.pdf http:.//static.legalsolLJtions.thomsQnreuters.com/static/agreeme nt/plan-2-pro-govt agencies.pdf eBilling Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be exempt from e-BiUing.

Product Specific Terms
Document Intelligence Product Specific Terms: The following product specific terms shall apply to the Document Intelligence products on this order form, and are incorporated by reference: httP://www,thomsonreuters.com/document-intelligence-PST.

Additional Terms for Services with Generative Al Skills: The following additional terms shall apply to Thomson Reuters Products with Generative Al Skills (including but not limited to all CoCounsel branded Products; all Products with Al Assisted Research; Contract Express, CLEAR Investigate, Westlaw Advantage; Practical Law or Practical Law Connect, with Dynamic Tool Set; Practical Law UK Premium; Practical Law Global Premium; HighQ), listed on this order form, and are incorporated into this order form by reference: https://www.tr.com/legal-services-ai-terms.

CoCounsel Core and CoCounsel Drafting Product Specific Terms: The following product specific terms shall apply to CoCounsel Core and CoCounsel Drafting and are incorporated into this order form by reference: http://tr.com/coroijnselrorp-and-drafting-prn durt-spprifirterms.

Product Specific Terms and Service Levels: The following product specific terms and service levels shall apply to the HighQ products on this order form, and are incorporated by reference:
• HighQ Product Specific Terms http://tr.com/HighO-PST
• HighQ Service Levels: Thomson Reuters shall provide service availability, maintenance and support for the term of the Agreement.

Details are available at: http://tr.com/HighO-SLA. Note that Sections 3.3 of the SLA does not apply to any HighQ Light packages The Federal Product Specific Terms can be found here: http://tr.com/federal-produrt-sperifir-terms Product Specific Terms. The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order. They can be found at https://static .legalsolutions.thomsonreuters.com/static/ThomsonReuter5-General -TermsConditions-PST.pdf. If the product is not part of your order, the product specific terms do not apply. • Campus Research
• Hosted Practice Solutions
• ProView eBooks
• Time and Billing
• West km Software
• West LegalEdcenter
• Westlaw
• Westlaw Doc & Form Builder
• Westlaw Paralegal
• Westlaw Patron Access
• Westlaw Public Records
Drafting Tools Product Specific Terms: The following product specific terms shall apply to the Drafting Tools products (Drafting Assistant, Clause Finder, Clause Finder: Internal Agreements) on this order form, and are incorporated by reference: https://www.thnmsonreyters.r.nm/draftingassistant-and -clausefinder-p.st.

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Docusign Envelope ID: CFC29C13-5FE5-89A5-802A-73E1139B8F40 City Council 10 – 7 7/7/2026
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City Council 10 – 8 7/7/2026
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Docusign Envelope ID: CFC29C13-5FE5-89A5-802A-73E1139B8F40 City Council 10 – 9 7/7/2026
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA

ALVARO NUNEZ
City Manager
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
By:

Laura A. Rossini
Chief Assistant City Attorney
Docusign Envelope ID: CFC29C13-5FE5-89A5-802A-73E1139B8F40 City Council 10 – 10 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Local Street Preventative Maintenance Fiscal Year 25/26

AGENDA TITLE
Award of a Construction Contract to Onyx Paving Company, Inc. for the Local Street Preventative Maintenance FY 25/26 Project (No. 26-6907) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing $99,990 of spendable fund balance in the Sanitary Sewer Service Revenue, Prior Year Carry Forward and Capital Recovery Charges, Transfer from Fund 056 revenue accounts, and appropriate to the Sewer – Interfund Transfer, Transfer to Fund 054 and Capital Recovery Charges, Improvements Other Than Buildings expenditure account (Requires five affirmative votes).

2. Approve an appropriation adjustment recognizing $134,431 of spendable fund balance in the Public Works Water Revenue, Prior Year Carry Forward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Contract Services-Professional expenditure accounts (Requires five affirmative votes).

3. Approve an amendment to the Fiscal Year 2026-2027 Capital Improvement Program to include an additional $234,421 in construction funds for the Local Street Preventative Maintenance FY 23/24 Project (No. 26-6490).

5. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $3,369,000, subject to change orders, for construction of the Local City Council 11 – 1 7/7/2026
Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026

Page 2 ends

Street Preventative Maintenance FY 25/26 Project (No. 26-6907), for a term beginning July 8, 2026 and authorize the City Manager to execute the contract.

6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-39 will be filed for Project No. 26-6907.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency engineering staff use a comprehensive Pavement Management Program that accounts for pavement condition, age, and usage, among other factors, to prioritize and make informed recommendations for street improvement projects. As part of the fiscal year 2025-26 budget adoption, the City Council approved the 2025-26 Capital Improvement Program (CIP), which included funding the annual Local Street Preventive Maintenance project to preserve the quality of the City's street network. The local street segments included within this project have been identified as high priority for rehabilitation and preventative maintenance (Exhibit 1). The recommended work consists of localized replacement of asphalt concrete pavement; cold milling; asphalt overlay; slurry seal; crack sealing; striping; signage; and replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these changes will improve the City's overall pavement condition, enhance the street's visual appearance, upgrade ride quality, and support compliance with Americans with Disabilities Act (ADA) standards.

A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) is available for public review at the City’s Public Works Agency, Central Files office located in City Hall.

Project Advertisement and Contractor Procurement
To provide an opportunity for local vendors to submit bids, the City notified 2,354 regional vendors via PlanetBids, many of whom are Santa Ana-based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of six bids were received. One bid was received from Santa Ana contractors.

As required by law, a Notice Inviting Bids was published in the Orange County Register on May 4, 2026. The project was also advertised in PlanetBids from April 30, 2026 to May 21, 2026. Bids were received electronically via PlanetBids on May 21, 2026. No bid protest was submitted by any bidder during the bid protest period.

City Council 11 – 2 7/7/2026
Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026

Page 3 ends

Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID +

ALTERNATES
1 Onyx Paving Company, Inc. Yorba Linda, CA $3,369,000
2 All American Asphalt Corona, CA $3,470,800
3 Hardy & Harper, Inc. Lake Forest, CA $3,503,570
4 Excel Paving Co. Long Beach, CA $3,764,322
5 R.J. Noble Company Orange, CA $3,791,952
6 Vido Samarzich, Inc. Santa Ana, CA $4,166,200
A total of six bids were received, and all six were deemed responsive. Onyx Paving Company, Inc. submitted the lowest responsive base bid in the amount of $3,345,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of Base Bid. The add-alternate scope of work in the bid package includes the installation of speed humps. The total bid including the add-alternate scope of work is in the amount of $3,369,000 and is still collectively lower than the other bids including the alternative. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Onyx Paving Company, Inc. (Exhibit 3).

Onyx Paving Company, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past three years, including Fairview Street Rehabilitation (South City Limit to Alton Avenue) and Local Street Preventative Maintenance FY 24-

25. Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.

Any allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon project closeout.

As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $4,211,250.

City Council 11 – 3 7/7/2026
Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026

Page 4 ends

Project Item Total
Construction Contract Bid Amount $3,369,000
Construction Administration $269,520
Inspection $168,450
Testing $67,380
Unanticipated or Unforeseen Work $336,900

TOTAL ESTIMATED CONSTRUCTION DELIVERY
COST $4,211,250
Project Schedule and Contract Time
The project completion date is October 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 65 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.

The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is October 2026, which is within the allotted 65 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $8,700 per calendar day as specified in the bid documents.

The actual completion date will depend on the contractor’s schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below:

Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup July 2026 Contract execution, bonds, insurance
Material Procurement July 2026 Procurement may take place concurrently with construction.

Contractor Mobilization July 2026 Start of construction activities Project Completion October 2026 Based on 65 working days Project Phasing
The contractor will be constructing this project in the following phases:

1. Phase I: Localized asphalt repairs, curb, gutter, sidewalk, ramp repairs, and upgrades.

2. Phase II: Performing grind and asphalt capping and installing slurry seal.

City Council 11 – 4 7/7/2026
Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026

Page 5 ends

3. Phase III: Installation of roadway markings and signs.

Public Outreach
The project scope spans across multiple neighborhoods, with the majority of the work in the Madison Park and Delhi neighborhoods, and will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction:
• Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project’s start date. • A project information sign will be posted at the construction site, including contact information for public inquiries.
• Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work. • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures.

ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these CEQA Guidelines parameters and Categorical Exemption Environmental Review No.

ER-2026-39 will be filed for Project 26-6907 (Exhibit 4).

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,211,250. With the approval of the requested appropriation adjustment, all funds will be available for expenditure in Fiscal Year 2026-2027. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers into Fiscal Year 2027-2028 (Exhibit 5).

The proposed contract authorizes staff a maximum of 10% for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional funding if necessary.

With the approval of the requested appropriation adjustments, a portion of the accumulated fund balance will be appropriated for spending in the Capital Recovery Charges, Improvements Other Than Buildings expenditure account (No. 05417647- 66220). The spendable portion of the fund balance is estimated at $540,453 as of June 30, 2026, which is sufficient to allow for the recommended appropriation of $99,990.

Additionally, a portion of the accumulated fund balance will be appropriated for City Council 11 – 5 7/7/2026
Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026

Page 6 ends

spending in the Water Utility Capital Projects and Water Capital Project expenditure account (No. 06617647-66301). The spendable portion of the fund balance is estimated at $3,415,341 as of June 30, 2026, which is sufficient to allow for the recommended appropriation of $134,431. Funds will be budgeted and available for this item in the accounts below.

Fiscal
Year
Accounting Unit
– Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount

CURRENT BUDGET
2026-27
01117660-
66220
(26-6907)
General Fund
Pub Wks-Road
Maintenance,
Improvements Other
Than Buildings
$493,281
2026-27
03217662-
66220
(26-6907)
Measure M –
Street
Construction
Measure M2 Local
Fairshare St,
Improvements Other
Than Buildings
$3,483,548

APPROPRIATION ADJUSTMENT
2026-27
05417647-
66220
(27-6490)
Sanitary
Sewer Capital
Capital Recovery
Charges, Improvements
Other Than Buildings
$99,990
2026-27
06617647-
66301
(27-6490)
Water
Acquisition &
Construction
Water Utility Capital
Projects, Water Capital
Project
$134,431
TOTAL $4,211,250

EXHIBIT(S)

1. Location Map

2. Bid Proposal

3. Construction Contract

4. Environmental Determination

5. Capital Improvement Project Worksheet
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 11 – 6 7/7/2026
City Council 11 – 7 7/7/2026
City Council 11 – 8 7/7/2026
City Council 11 – 9 7/7/2026
City Council 11 – 10 7/7/2026
City Council 11 – 11 7/7/2026
City Council 11 – 12 7/7/2026
Rodolfo Rosas (Jun 23, 2026 16:40:17 PDT)
Rodolfo Rosas
City Council 11 – 13 7/7/2026
City Council 11 – 14 7/7/2026
City Council 11 – 15 7/7/2026
City Council 11 – 16 7/7/2026
City Council 11 – 17 7/7/2026
City Council 11 – 18 7/7/2026
Exhibit 3 (3)
Final Audit Report 2026-06-23
Created: 2026-06-23
By: Skylar Wilk ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAxowhg632pfreqT-BtQlD8Pcy0k-8vxZS "Exhibit 3 (3)" History
Document created by Skylar Wilk ([email protected])
2026-06-23 - 11:37:27 PM GMT
Document emailed to Rudy Rosas ([email protected]) for signature 2026-06-23 - 11:37:33 PM GMT
Email viewed by Rudy Rosas ([email protected])
2026-06-23 - 11:37:44 PM GMT
Signer Rudy Rosas ([email protected]) entered name at signing as Rodolfo Rosas 2026-06-23 - 11:40:15 PM GMT
Document e-signed by Rodolfo Rosas ([email protected]) Signature Date: 2026-06-23 - 11:40:17 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed.
2026-06-23 - 11:40:17 PM GMT
City Council 11 – 19 7/7/2026
City Council 11 – 20 7/7/2026
Exhibit 5
City Council 11 – 21 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Memorandum of Understanding with Republic Services Related to Waste Infrastructure System Enterprise Agreement with County of Orange

AGENDA TITLE
Memorandum of Understanding with Republic Services Related to Waste Infrastructure System Enterprise Agreement with County of Orange (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a Memorandum of Understanding with Republic Services to formalize the refuse rate stabilization plan associated with the County of Orange Waste Infrastructure System Enterprise agreement for FY 2026-27 (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

BACKGROUND & DISCUSSION
On January 27, 2026, the Orange County Board of Supervisors (the “County”) adopted a new Waste Infrastructure System Enterprise (WISE) Agreement, establishing updated regional rates for municipal solid waste disposal at County landfills. The agreement introduces a phased increase in landfill disposal rates beginning July 1, 2026, thereby increasing the City’s cost of providing solid waste services. While landfill disposal costs have increased, the WISE agreement remains the most cost-effective landfill alternative due to the County’s control of the regional landfill system and overall higher costs of feasible alternatives.

To address the adopted changes made by the County, on April 21, 2026, the City Council approved the WISE agreement with the County and directed staff to implement a one-year rate stabilization strategy to manage and address the financial impacts of the new rates. This approach utilizes available reserves in the City’s Refuse Enterprise Fund to offset disposal cost increases for residential, multi-family, and commercial customers, preventing the immediate pass-through of the WISE agreement related costs during the one-year period. This one-year measure will allow time for the City to complete the Proposition 218 regulatory compliant process in order to implement a new City Council 12 – 1 7/7/2026
Memorandum of Understanding with Republic Services Related to Waste Infrastructure System Enterprise Agreement with County of Orange
July 7, 2026

Page 2 ends

rate structure, aligning the City’s costs for providing solid waste disposal services caused by the increases adopted by the County.

The proposed Rate Stabilization Memorandum of Understanding (MOU) with Republic Services (Exhibit 1) will facilitate the implementation of the City’s rate stabilization strategy and formalizes the financial arrangement between the City and Republic Services for Fiscal Year 2026-27. The MOU maintains existing Franchise Agreement provisions, including applicable fees and adjustments, while introducing a rate stabilization approach to address increased landfill disposal costs resulting from the WISE Agreement. The use of Refuse Enterprise Fund resources is limited to eligible landfill disposal-related costs and is intended as a temporary measure through June 30, 2027.

Approval of the MOU will allow time for the City to complete the Proposition 218 process and establish a long-term refuse rate structure that reflects the increased disposal costs under the new WISE Agreement.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
As discussed in the April 21, 2026 staff report, the WISE Agreement increases the landfill disposal rates charged by the County beginning July 1, 2026. The City will reimburse Republic Services for the increased disposal costs as part of the approved rate stabilization strategy. The estimated annualized financial impact of the increased landfill disposal rates is approximately $6.8 million. The FY 2026-27 adopted budget includes $3.4 million, representing approximately six months of the estimated annualized cost and providing adequate time for the City to process and implement a new rate structure during FY 2026-27.

No additional appropriation is being requested at this time. Staff will continue to monitor funding needs throughout the fiscal year, and any additional funding requirements will be presented to the City Council for consideration and appropriation at a later date.

Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount

CURRENT BUDGET
2026-27 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services -
Professional
$3,400,000
City Council 12 – 2 7/7/2026
Memorandum of Understanding with Republic Services Related to Waste Infrastructure System Enterprise Agreement with County of Orange
July 7, 2026

Page 3 ends

TOTAL $3,400,000

EXHIBIT(S)

1. Memorandum of Understanding with Republic Services
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 12 – 3 7/7/2026
Exhibit 1
City Council 12 – 4 7/7/2026
City Council 12 – 5 7/7/2026
City Council 12 – 6 7/7/2026
City Council 12 – 7 7/7/2026
City Council 12 – 8 7/7/2026
City Council 12 – 9 7/7/2026
City Council 12 – 10 7/7/2026
City Council 12 – 11 7/7/2026
City Council 12 – 12 7/7/2026
City Council 12 – 13 7/7/2026
Rodolfo Rosas (Jun 29, 2026 14:14:30 PDT)
City Council 12 – 14 7/7/2026
City Council 12 – 15 7/7/2026
City Council 12 – 16 7/7/2026
City Council 12 – 17 7/7/2026
City Council 12 – 18 7/7/2026
City Council 12 – 19 7/7/2026
City Council 12 – 20 7/7/2026
City Council 12 – 21 7/7/2026
City Council 12 – 22 7/7/2026
City Council 12 – 23 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Lease Agreement with LAZ Parking California, LLC for Office Space at the Santa Ana Regional Transportation Center

AGENDA TITLE
Lease Agreement with LAZ Parking California, LLC for Office Space at the Santa Ana Regional Transportation Center (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a lease agreement with LAZ Parking California LLC, to compensate the City $1,151 per month, for the lease of 190 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 7, 2026 and expiring June 30, 2027, with provisions for up to four, one-year extensions, for a total lease agreement amount of $68,862 (Agreement No. A-2026- XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On June 2, 2026, the City Council approved an agreement with LAZ Parking California LLC for parking enforcement services. LAZ Parking California LLC has been providing services to the City of Santa Ana for eight years and has requested to lease Suite 108, consisting of approximately 190 square feet of non-retail office space located on the first floor of the Santa Ana Regional Transportation Center (SARTC) from July 7, 2026 through June 30, 2027. The proposed lease rate is $6.06 per square foot, resulting in a total monthly rent of $1,151 for the initial twelve-month term. The lease also includes up to four optional one-year extensions, with the monthly rate subject to Consumer Price Index (CPI) increase (Exhibit 1).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
City Council 13 – 1 7/7/2026
Lease Agreement with LAZ Parking California, LLC for Office Space at the Santa Ana Regional Transportation Center
July 7, 2026

Page 2 ends

Approval of the lease agreement will provide compensation to the City of up to $68,862 over the term of the lease agreement, assuming all renewal options are exercised, for the lease of interior office space at the SARTC.

Fiscal
Year
Accounting
Unit-Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
Appropriation Adjustment, Initial Term FY 2026-27
2026-27 06717002-
53837
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-LAZ
Parking California
$13,594
Optional Four, One-Year Extensions
2027-28 06717002-
53837
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-LAZ
Parking
$13,817
2028-29 06717002-
53837
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-LAZ
Parking
$13,817
2029-30 06717002-
53837
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-LAZ
Parking
$13,817
2030-31 06717002-
53837
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-LAZ
Parking
$13,817
TOTAL: $68,862

EXHIBIT(S)

1. Lease Agreement with LAZ Parking California LLC
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 13 – 2 7/7/2026

Page 1 of 11 ends

LEASE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND LAZ

PARKING CALIFORNIA LLC FOR USE OF THE SANTA ANA REGIONAL

TRANSPORTATION CENTER FACILITIES
THIS LEASE (the “Lease”) is made as of July 7, 2026, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City” or “Landlord”), and LAZ Parking California, LLC (“Tenant”).

1. EXHIBITS: The following exhibits are attached hereto and incorporated herein by reference:

Exhibit “A” The Premises
Exhibit “B” Additional Lease Conditions

2. PREMISES: Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, upon the terms, covenants and subject to the conditions set forth herein, a portion of the property located at 1000 East Santa Ana Boulevard in the City of Santa Ana, commonly known as the Santa Ana Regional Transportation Center (SARTC). Specifically, Tenant will be leasing the portion identified and described in Exhibit A, consisting of approximately 190 square feet of interior office space (hereinafter referred to as the “PREMISES”). Tenant shall be solely responsible at its own expense for all improvements made to the Premises and obtain all necessary permits. The Landlord reserves the right to reconfigure the lease space or relocate the Tenant within SARTC by providing Tenant with a 30-day notice of such reconfiguration or relocation.

3. COMMENCEMENT OF TERM: The term of this Lease (the “Term”) shall commence on July 7, 2026 (the “Commencement Date”), and expire on June 30, 2027, unless sooner terminated, as provided herein.

4. ADDITIONAL LEASE CONDITIONS: Tenant acknowledges that this lease is subject to compliance with the additional lease conditions attached hereto as Exhibit B. These additional lease conditions are a material part of this lease agreement and any default of these conditions will be deemed a major breach and will subject this lease to termination per the terms identified herein.

5. EXTENSION PERIODS: Landlord shall have the right, but not the obligation, to provide Tenant the option to extend the Term for up to four (4) additional one (1) year terms, or any part thereof, on the same terms and conditions as set forth in this Lease. Such extension shall be agreed to in writing by the Landlord and Tenant prior to the expiration of the Term or any extension period then in effect. If Tenant does not exercise its option to extend as provided herein, Tenant will be deemed a holdover Tenant and subject to paragraph 7 of this Lease. The Lease is subject to a Consumer Price Index (CPI) increase for any extension period.

6. RENT: Upon the Commencement Date, Tenant shall pay to Landlord, as rent (“Rent”) the monthly sum of One Thousand, One Hundred and Fifty-One Dollars and 00/100 Exh Exhibit 1
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($1,151.00) in advance, on the 1st day of each calendar month and continuing through the life of the Term. Any partial month shall be prorated at $38 per day. All payments of Rent and other sums due to Landlord hereunder shall be made payable to “The City of Santa Ana” and remitted to: City of Santa Ana M-13, 20 Civic Center Plaza, PO Box 1988, Santa Ana, CA 92702. A LATE CHARGE OF TEN PERCENT (10%) SHALL BE APPLIED TO ANY PAYMENT HEREUNDER DUE BUT UNPAID AFTER THE 10TH of the month.

7. HOLDOVER: Tenant has no right to retain possession of the Premises or any part thereof beyond the expiration or termination of this Lease. In the event that Tenant holds over, then the Rent shall be increased to 150% of the Rent applicable immediately preceding the expiration or termination. Nothing contained herein shall be construed as consent by Landlord to any holding over by Tenant. Any holding over by Tenant of the Premises after the expiration or termination of this Lease shall operate and be construed as a tenancy from month to month subject to the terms of this Lease, terminable by either party upon thirty (30) days prior written notice to the other.

8. LANDLORD'S TITLE: (a) Landlord hereby covenants, represents and warrants to Tenant that Landlord has fee simple title to the Premises and has the full right and lawful authority to make this Lease. Notwithstanding anything contained herein to the contrary, if there are any liens, security interests, restrictions, leases, encumbrances, encroachments, laws, ordinances, governmental rules or regulations, title restrictions, zoning, endangered species or any other matters which in fact interfere with Tenant’s use of the Premises, then Tenant may terminate this Lease without owing any liability to Landlord. Landlord covenants that so long as Tenant is not in monetary default as defined hereunder, Tenant shall have quiet and peaceful possession and enjoyment of the Premises, all improvements located thereon and of all easements, rights and appurtenances thereunto belonging.

9. DELIVERY OF POSSESSION UPON TERMINATION OR EXPIRATION OF TERM: Tenant agrees to deliver to Landlord physical possession of the Premises upon the termination or expiration of this Lease in good condition except, however, ordinary wear and tear, damage by fire or any other casualty, or damage from any other cause unless such other cause is solely attributable to the negligence of Tenant.

10. ASSIGNMENT AND SUBLETTING: Tenant may not assign this Lease or sublet the Premises or any part thereof without the prior written consent of Landlord.

11. TENANT'S REPAIRS, ALTERATIONS AND FIXTURES: Except for reasonable wear and tear, Landlord agrees at Landlord’s expense to (1) provide general building maintenance, and (2) maintain in good repair the foundation, retaining walls and structural soundness of the Premises. Landlord agrees to keep the Premises in good repair, including the plumbing, electrical wiring, air-conditioning and heating equipment. Subject to Landlord approval, Tenant may make and pay for any renovations, alterations and improvements to the Premises as Tenant deems desirable and Tenant agrees that all such alterations and improvements shall be made in a good City Council 13 – 4 7/7/2026

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and workmanlike manner and in such fashion as not to diminish the value of the building, and that no such alterations shall compromise the structural integrity of the Premises. All improvements, additions, alterations, and repairs shall be in accordance with applicable laws and at Tenant’s own expense. Tenant shall indemnify and defend Landlord for all liens, claims, or damages caused by remodeling, improvements, additions, alterations, and major repairs made by Tenant. It shall be Tenant’s duty to keep the Premises free and clear of all liens, claims, and demands for work performed, materials furnished, or operations conducted on the Premises at the request of Tenant.

On surrendering possession of the Premises to Landlord at the expiration or sooner termination of this Lease, Tenant shall be required to return the premises in the same condition upon commencement of lease except for normal wear and tear.

Tenant may paint the interior of the Premises and may also paint, erect, or authorize the installation of “temporary signs” in accordance with a signage plan that is pre-approved by the Landlord. Landlord shall not install or maintain, or permit anyone other than Tenant to install or maintain, any signs on any part of the Premises or within the air space above the Premises during the Term of this Lease.

12. MAINTENANCE: Landlord shall provide at its own cost and expense janitorial servicesfor the Premises. Janitorialsupplies and servicesshall be provided on a five-day-per- week basis.

13. COMPLIANCE WITH LAWS: Tenant shall make and pay for nonstructural improvements and alterations to comply with all applicable laws, rules, regulations, and ordinances of any and all applicable governmental entities (the “Governmental Laws”) applying to the physical condition of the Premises and the building located thereon and arising solely from Tenant's conduct of business. TENANT ACKNOWLEDGES THAT THE PREMISES HAS NOT UNDERGONE AN INSPECTION BY A CERTIFIED ACCESS SPECIALIST (CASP).

14. UTILITIES: Landlord agrees to pay for all utilities furnished to the Premises and which are consumed by Tenant, during the Term, including charges or assessments for water, sewer, gas, heat, electricity, garbage disposal and trash disposal.

15. ESTOPPEL CERTIFICATES: Landlord and Tenant shall, from time to time upon thirty (30) days' request by the other (but not to exceed more than three (3) times in any given calendar year), execute, acknowledge and deliver a statement, dated currently, certifying that this Lease is unmodified and in full, force and effect (or, if there have been modifications, that this Lease is in full effect as modified, and identifying such modifications) and the dates to which the Rent have been paid, and that no default exists in the observance of this Lease and no event of default has occurred and is continuing, or specifying each such default or event of default of which Landlord or Tenant may have knowledge, it being intended that any such statement may be relied upon by Landlord's or Tenant's Mortgagees, any prospective purchaser of the interest of Landlord or Tenant in their respective premises described herein.

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16. INDEMNITY: Tenant shall indemnify, defend, and hold harmless City, and its respective agents, representatives, employees, subsidiaries and affiliates (“Covered Parties”) from and against any and all actions, suits, claims, demands, judgments, losses, expenses, or liabilities, injuries and damages to persons and property, including death, arising out of or related to Tenant’s use of the Premises, the entry by Tenant or entity invited by Tenant on the Premises or surrounding property, or Tenant’s breach or default in the performance of any of tis obligations under this Agreement; provided, however, that Tenant will not be obligated to indemnify the Covered Parties from any claims arising solely from the negligence or willful misconduct of a Covered Party. If any action or proceeding is brought against any Covered Party by reason of any such claim, Tenant, upon receipt of written notice from Covered Party, shall defend the same at Tenant’s expense with legal counsel reasonably acceptable to Covered Party. Payment shall not be a condition precedent to recovery under any indemnification in this Agreement, and a finding of liability or an obligation to indemnify shall not be a condition precedent to the duty to defend. The provisions of this Section 15 shall survive the termination or expiration of this Agreement.

17. INSURANCE: Tenant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Tenant’s operation and use of the leased premises. The cost of such insurance shall be borne by Tenant.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 coverage CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence, and $4,000,000 in the aggregate.
• Worker’s Compensation (WC): Insurance as required by the State of California, with statutory limits and Employer’s Liability insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. (This applies to Tenants with one or more employees.)
• Property Insurance coverage shall be on a broad form basis against all perils for damage to and loss of property, and tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.

These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If the Tenant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Tenant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. The insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City’s rights under this contract.

Other Insurance Provisions:

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The above required insurance policies are to contain or be endorsed to contain the following provisions:

1. City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Tenant’s CGL policy, with respect to liability arising out of work or operations performed by or on behalf of the Tenant including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. Tenant’s Insurance companies agrees to waive all rights of subrogation against City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of the Tenant’s CGL and WC policies which arise from work performed by Tenant under this Agreement.

3. For any claims related to this contract, Tenant’s insurance coverage shall be primary and any insurance maintained by City of Santa Ana, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. A severability of interest provision must apply for all the additional insureds, ensuring that Tenant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City.

Ten (10) days prior written notice shall be provided to City for policy cancellation or nonrenewal due to non-payment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza, M-21, Santa Ana, CA 92701.

The name and location of project must be included in the Description of Operations section of each certificate.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A: VII. The current A.M. Best rating for each insurer shall be noted on the Certificate(s) of Insurance.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by City. The City may require Tenant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Verification of Coverage
Tenant shall furnish City with original Certificate(s) of Insurance and all required amendatory endorsements or copies of the applicable policy language effecting coverage requiredby this clause and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before occupying the premises. A statement on a Certificate(s) of Insurance will not be accepted in lieu of the actual endorsements required herein. All Certificates of Insurance and endorsements are to be received and approved by City before Tenant is to occupy the premises.

Failure to obtain the required documents prior to the work beginning shall not waive Tenant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurancepolicies, including endorsements, required by these specifications, at any time.

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Failure to Maintain Insurance Coverage
If Tenant, for any reason, fails to maintain insurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this contract at any time and obtain damages from Tenant resulting from said breach.

Alternatively, City may purchase such coverage, but has no obligation to do so, and seek reimbursement for such cost of insurance premiums from Tenant.

Special Risks or Circumstances
City reserves the right to modify these requirements at any time, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

18. DAMAGE BY CASUALTY
a. In the event of a fire or other casualty in the Premises, Tenant shall immediately give notice thereof to Landlord.
b. If the Premises, through no fault of Tenant, its agents, employees, invitees, or visitors, shall be partially destroyed by fire or other casualty so as to render the Premises untenantable as reasonably determined by Landlord, Rent shall abate in proportion to the percentage of square footage of the Premises rendered unusable until such time as the Premises are made tenantable as reasonably determined by Landlord. The entire Premises shall be made tenantable by Landlord’s diligent repair within sixty (60) days following the fire or casualty incident.
c. Except where Landlord is not obligated to repair or rebuild the Building or the Premises, Landlord will use due diligence to repair or rebuild the same (except that Landlord will have no obligation to repair or replace any alteration, addition, or improvements to the Premises other than the Tenant Improvements installed at Landlord's expense which will be repaired only to the level of Building Standard Improvements).
d. In the event of (i) the total destruction of the Premises, (ii) the partial destruction of the Premises or the Building where the same is so damaged that it cannot, in Landlord's reasonable opinion, be repaired within sixty (60) days of the occurrence of such damage, or (iii) damage or destruction as a result of any casualty for which insurance proceeds are not available to pay 100% of the cost of repair or rebuilding, Landlord will have no obligation to repair or rebuild the Premises or the Building. Landlord will make its determination whether to repair or rebuild within sixty (60) days of the occurrence of such damage or destruction. Upon notification to Tenant of Landlord's decision not to repair or rebuild, this Lease shall terminate. In such an event, Tenant shall be reimbursed by Landlord any rent monies transferred from Tenant to Landlord during this sixty (60) day period within fourteen (14) days after the termination of the lease.

19. EMINENT DOMAIN: (a) If (i) all or part of the Premises, the building located thereon, or (ii) so much of any rights in the Premises or the building located thereon shall be taken or appropriated under any right of eminent domain or under any other legal right whereby the City Council 13 – 8 7/7/2026

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taking authority is obligated to compensate Landlord therefor so that there does not remain premises suitable in the sole opinion of Tenant for the operation of its business, then Tenant may terminate and cancel this Lease without owing any liability to Landlord as of the date on which the condemning authority takes physical possession upon giving to Landlord written notice of such election. Landlord agrees immediately within ten (10) days after any notice of intended or actual taking or appropriation to give Tenant written notice thereof, providing to Tenant full details of such taking or appropriation, including, without limitation copies of all condemnation plans or surveys submitted by the condemning authority, a statement of the nature of the project to be conducted by the condemning authority, and such other information as might be necessary to enable Tenant to determine its future course of conduct. TENANT ACKNOWLEDGES THAT LANDLORD’S EXERCISE OF ITS RIGHT TO TERMINATE THIS LEASE

UNDER ANY THIS PARAGRAPH SHALL NOT ENTITLE TENANT TO ANY RIGHTS

OR CLAIMS FOR RELOCATION BENEFITS OR ANY OTHER CLAIMS RELATED TO CONDEMNATION OR INVERSE CONDEMNATION.
(b) If this Lease shall be terminated and canceled as a result of any taking or appropriation, Tenant shall be released from any further liability and Rent and other sums for the last month of Tenant's occupancy shall be prorated and Landlord shall immediately refund to Tenant any sums paid in advance.
(c) Tenant reserves unto itself the right to prosecute Tenant’s claim for an award for damages for the termination of this Lease caused by such appropriation or taking, together with damages based on the value of Tenant’s improvements and Tenant’s fixtures and other personal property erected or installed on the Premises and damages Tenant may sustain to the interest in the business operated by Tenant on the Premises, including, but not limited to, goodwill, patronage, and the removal, relocation, and replacement costs and expenses caused by such appropriation or taking, and Tenant may file such claims as are permitted by law for the loss of its leasehold interest, business dislocation damages, moving expense, or other damages caused by such taking or appropriation. Tenant's right to receive compensation or damages for its fixtures or its personal property shall not be affected in any manner by this Lease.

20. LIENS: Tenant shall promptly remove and discharge, at its cost and expense, all mechanic's liens, or other liens, for labor performed or materials furnished with respect to the Premises by or for Tenant.

21. PARKING AREA: Tenant acknowledges that Landlord has entered into an agreement with the Orange County Transportation Authority for the construction of the OC Streetcar at SARTC, which is under construction. Such construction may affect the number of parking spaces available at any one time, though it is not possible to determine the precise effect at the time of this Lease. Surface Parking Lots 1 and 2 allow up to 72-hour parking. Landlord will provide parking passes to identify all Tenant vehicles parked at SARTC at no cost to Tenant. If the parking structure at SARTC is full, Tenant and Tenant's agents, employees, customers and invitees must use the surface lots at SARTC.

22. TENANT'S DEFAULT: (a) If Tenant shall default in payment of Rent, when due, City Council 13 – 9 7/7/2026

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Landlord shall forward written notice, pursuant to Section 23, of such default to Tenant, and the failure of Tenant to cure such default within three (3) days after the date of receipt of such notice shall, at the sole option of Landlord, cause the termination of this Lease. (b) If Tenant shall default in the performance of any other terms or provisions of this Lease, and if Landlord shall give to Tenant written notice, pursuant to Section 23, of such default, and if Tenant shall fail to cure such default within thirty (30) days after receipt of such notice, Landlord at its sole option, shall cause the termination of this Lease immediately.

23. HAZARDOUS SUBSTANCES: (a) As used herein, the term "Hazardous Substances" shall mean, without limitation, any substance that is biologically or chemically active or any hazardous, toxic, or dangerous waste, substance (including, but not limited to, lead-based paint, asbestos or petroleum derivative substances), or material defined as such in (or for purposes of) (i) any state, federal or local environmental laws, interpretive letters, regulations, decrees or ordinances, (ii) the Comprehensive Environmental Response, Compensation and Liability Act, as amended, (iii) the Resource Conservation and Recovery Act, (iv) any of the state or local "Super Fund", "Super Lien" or "Cleanup Lien" laws or (v) any other federal, state or local statute, law, ordinance, code, rule, interpretive letter, regulation, order or decree regulating, relating to or imposing liability or standards of conduct concerning any such substances or materials or any amendments or successor statutes with respect to any of the foregoing. (b) During the Term of this Lease, Tenant represents and warrants that no Hazardous Substances will be stored on the Premises and no Hazardous Substances will be discharged on the Premises by Tenant. Tenant agrees that such representations and warranties shall survive any termination of this Lease, and Tenant agrees to indemnify and hold harmless Landlord from any and all costs, expenses, claims and damages, including, but not limited to, attorneys' fees and costs of remediation, arising from Tenant's breach of any of the representations and warranties contained in this Section.

24. NOTICE: Any notice, tender, demand, delivery, or other communication pursuant to this Lease shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, to the following persons.

TO TENANT: TO CITY:

LAZ Parking California
Attn: Nick Lapating
949 South Coast Drive, Suite 515
Costa Mesa, CA 92626
Executive Director,
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
Santa Ana, CA 92701
AND
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-29)
Santa Ana, CA 92701
A party may change its address by giving notice in writing to the other party at least 15 days prior City Council 13 – 10 7/7/2026

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to the effective change. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

25. USE: For the purposes of this Lease, Tenant's intended use of the Premises is strictly for office space. No other use of the Premises shall be permitted without written consent of Landlord.

26. GENERAL PROVISIONS:
a. This Lease (and the documents referred to herein) constitutes the entire agreement between the parties pertaining to the lease of the Premises contained herein and supersedes any and all prior and contemporaneous agreements, representations and understandings, oral or otherwise, between or among the parties with respect to the matters contained herein. b. This Lease shall be binding upon, and inure to the benefit of, the parties hereto and their respective heirs, legatees, distributes, legal representatives, successors and assigns. c. This Lease shall not be modified, amended or supplemented, in whole or part, without the prior written consent of all parties hereto. Each and every waiver of any covenant, representation, warranty or any other provision hereof must be in writing and signed by each party whose interests are adversely affected by such waiver. No waiver granted in any one instance shall be construed as a continuing waiver applicable in any other instance. d. If any legal action or other proceeding is brought for the enforcement hereof, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions hereof, the successful or prevailing party or partiesshall be entitled to recover attorneys’ fees, court costs and all expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. e. The parties hereby agree that each party and its attorneys have reviewed and revised this Lease and that the normal rule of construction, to the effect that any ambiguities are resolved against the drafting party, shall not be employed in the interpretation of this Lease and no other rule of strict construction shall be used against any party. All exhibits and schedules attached or to be attached hereto, and all other agreements and instruments referred to herein, are hereby incorporated herein by reference, as fully as if copied herein verbatim. f. This Lease shall be governed by the internal laws of the State of California without regard to and excluding its principles of conflicts of laws. g. The parties further agree that upon request, they shall do such further acts and deeds, and shall execute, acknowledge, deliver and record such other documents and instruments, as may be reasonably necessary from time to time to evidence, confirm or carry out the intent and purposes of this Lease.

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h. Unless the context in which used clearly requires another construction, throughout this Lease, the masculine gender shall be deemed to include the neuter of feminine or both, the neuter gender shall include the masculine or both, and the singular of terms shall include the plural and vice versa. The section headings are for convenience only and shall not affect the construction hereof.
i. If any one or more of the provisions hereof shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect the validity or enforceability of any other provision hereof, which shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. The parties intend that if any provision hereof is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, then the provision shall have the meaning which renders it valid.
j. Time is of the essence in the performance of each party’s respective obligations. k. This Lease may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one in the same instrument, and it shall not be necessary that any single counterpart bear the signatures of all parties.
l. Unless expressly stated to be exclusive, no remedy conferred herein shall be deemed to be exclusive of any other remedy conferred herein or any other remedy now or hereafter available at law or equity. All remedies conferred herein, and all remedies now or hereafter available at law or equity, shall be deemed to be cumulative and not alternative, and may be enforced concurrently or successively.
m. All provisions of this Lease shall be construed as covenants and agreements where used in each separate provision hereof and shall bind and inure to the benefit of the parties hereto, their respective heirs, legal representatives, successors and assigns. n. All periods of time shall include Saturdays, Sundays and legal holidays; provided that, if the last day to perform any act or give notice falls on a Saturday, Sunday or legal holiday, then such act or notice shall be timely performed if given on the next succeeding business day. o. Nothing contained in this Lease shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association between Landlord and Tenant, and no provision contained in this Lease nor any acts of the parties hereto shall be deemed to create any relationship between Landlord and Tenant other than the relationship of landlord and tenant. [signature page to follow]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first written above.

ATTEST: CITY OF SANTA ANA
____________________ ____________________ Jennifer L. Hall Alvaro Nuñez City Clerk City Manager

APPROVED AS TO FORM
LAZ PARKING CALIFORNIA Sonia R. Carvalho
City Attorney
By: ____________________
Kyle Nellesen
Assistant City Attorney
____________________
By: John Svendblad
Title: President

RECOMMENDED FOR APPROVAL
Rodolfo Rosas, P.E.

Acting Executive Director
Public Works Agency
Michael Ortiz (Jun 30, 2026 12:09:10 PDT)
City Council 13 – 13 7/7/2026

EXHIBIT A
City Council 13 – 14 7/7/2026
MEN
WOMEN

WOMEN MEN
108
107
106
105B
105A
103
109
100
110

STORAGE

STORAGE
STAIRS

MECHANICAL

ELECTRICAL

MAINTENANCE

CORRIDOR

ENTRY LOBBY

FOUNTAIN

ELEVATOR

ENTRY LOBBY

WAITING AREA

SERVICE
AMTRAK

FUTURA NET
RAILWORKS TRACK SERVICES, INC.

BALLROOM

COURTYARD
1012 SF.

STORAGE

STORAGE
104B
104A
105A
4300 SF
970 SF
45 SF
70 SF
160 SF
200 SF
585 SF
435 SF
195 SF 180 SF
1190 SF
100 SF
100 SF
190 SF
500 SF
85 SF 80 SF
270 SF
400 SF
150 SF
115 SF
390 SF
50 SF
55 SF
80 SF
960 SF
120 SF
110 SF
100 SF

OUTDOOR PATIO
1800 SF
3740 SF

FIRST FLOOR PLAN
18,400 Sq. Ft. Leasable Space (Approx.)

SANTA ANA REGIONAL TRANSPORTATION CENTER
SCALE: 1/8" = 1'-0"
City Council 13 – 15 7/7/2026

ADDITIONAL LEASE CONDITIONS
SARTC business hours are seven days a week from 5AM to midnight and there is on -site security 24/ 7. If tenant needs to access tenant space during non -business hours, they will need to contact the security guard on duty at ( 714) 912- 3494.

Tenant must provide SARTC Property Management Office with a point of contact for regular business house and after hours.

Tenant has the ability to terminate with 30-day notice.

EXHIBIT B
City Council 13 – 16 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Lease Agreement with PGH Wong for Office Space at the Santa Ana Regional Transportation Center

AGENDA TITLE
Lease Agreement with PGH Wong for Office Space at the Santa Ana Regional Transportation Center (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a lease agreement with PGH Wong to compensate the City $9,359 per month, for the lease of approximately 3,284 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 17, 2026 and expiring December 31, 2026, with provisions for up to one, one-year extension, for a total lease agreement amount of $163,640 (Agreement No. A2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
PGH Wong, a construction management consultant on the OC Streetcar project, has leased office at the Santa Ana Regional Transportation Center (SARTC) since December 2018 and is requesting to continue leasing approximately 3,284 square feet of office space on the second floor of SARTC from the City through December 31, 2026.

Under the current lease, which expires on July 16, 2026, PGH Wong pays $2.75 per square foot. The proposed lease agreement reflects a Consumer Price Index (CPI) increase to $2.85 per square foot for a six-month term beginning July 17, 2026 through December 31, 2026, for a total monthly rate of $9,359. The lease will include up to one optional one-year extensions, with the monthly rate subject to CPI increase (Exhibit 1).

Staff evaluated current market conditions and negotiated a rental rate increase that reflects the value of the space and the temporary nature of the tenant's occupancy related to the OC Streetcar project. The negotiated rate provides continued rental revenue to the City while maintaining occupancy of the space.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

City Council 14 – 1 7/7/2026
Lease Agreement with PGH Wong for Office Space at the Santa Ana Regional Transportation Center
July 7, 2026

Page 2 ends

FISCAL IMPACT
Approval of the lease agreement will provide compensation to the City of up to $163,640 over the term of the lease agreement, assuming all renewal options are exercised, for lease of interior office space at the SARTC.

Fiscal
Year
Accounting
Unit-Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
Initial Term FY 2026-27
2026-27 06717002-
53824
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-PGH
$51,326
Optional One, One-Year Extension
2026-27
(Jan-Jun)
06717002-
53824
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-PGH
$56,157
2027-28
(Jul-Dec)
06717002-
53824
Regional
Transportation
Center

PWA-SARTC
Operations,
Rental-PGH
$56,157
TOTAL: $163,640

EXHIBIT(S)

1. Lease Agreement with PGH Wong
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 14 – 2 7/7/2026

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LEASE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND PGH WONG ENGINEERING, INC. FOR USE OF THE SANTA ANA REGIONAL

1. EXHIBITS: The following exhibits are attached hereto and incorporated herein by reference:

Exhibit "A” The Premises
Exhibit "B” Additional Lease Conditions

2. PREMISES: Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, upon the terms, covenants and subject to the conditions set forth herein, a portion of the property located at 1000 East Santa Ana Boulevard in the City of Santa Ana, commonly known as the Santa Ana Regional Transportation Center (SARTC). Specifically, Tenant will be leasing the portion identified and described in Exhibit A, consisting of approximately 3,284 square feet of interior office space (hereinafter referred to as the “PREMISES”). Tenant shall be solely responsible at its own expense for all improvements made to the Premises and obtain all necessary permits. The Landlord reserves the right to reconfigure the lease space or relocate the Tenant within SARTC by providing Tenant with a 30-day notice of such reconfiguration or relocation.

3. COMMENCEMENT OF TERM: The term of this Lease (the “Term”) shall commence on July 17, 2026 (the "Commencement Date"), and expire on December 31, 2026, unless sooner terminated, as provided herein.

5. EXTENSION PERIODS: Landlord shall have the right, but not the obligation, to provide Tenant the option to extend the Term for up to one (1) year, or any part thereof, on the same terms and conditions as set forth in this Lease. Such extension shall be agreed to in writing by the Landlord and Tenant prior to the expiration of the Term or any extension period then in effect. If Tenant does not exercise its option to extend as provided herein, Tenant will be deemed a holdover Tenant and subject to paragraph 7 of this Lease. The Lease is subject to a Consumer Price Index (CPI) increase for any extension period.

6. RENT: Upon the Commencement Date, Tenant shall pay to Landlord, as rent (“Rent”) the monthly sum of Nine Thousand, Three Hundred Fifty-Nine Dollars and 00/100 Exhibit 1
City Council 14 – 3 7/7/2026

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($9,359.00) in advance, on the 1st day of each calendar month and continuing through the life of the Term. Any partial month shall be prorated at $312 per day. All payments of Rent and other sums due to Landlord hereunder shall be made payable to “The City of Santa Ana” and remitted to: City of Santa Ana M-13, 20 Civic Center Plaza, PO Box 1988, Santa Ana, CA 92702. A LATE CHARGE OF TEN PERCENT (10%) SHALL BE APPLIED TO ANY PAYMENT HEREUNDER DUE BUT UNPAID AFTER THE 10TH of the month.

10. ASSIGNMENT AND SUBLETTING: Tenant may not assign this Lease or sublet the Premises or any part thereof without the prior written consent of Landlord.

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12. MAINTENANCE: Landlord shall provide at its own cost and expense janitorial servicesfor the Premises. Janitorial supplies and servicesshall be provided on a five-day-per- week basis.

City Council 14 – 5 7/7/2026

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Other Insurance Provisions:

City Council 14 – 6 7/7/2026

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The above required insurance policies are to contain or be endorsed to contain the following provisions:

Ten (10) days prior written notice shall be provided to City for policy cancellation or nonrenewal due to non-payment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza, M-21, Santa Ana, CA 92701.

The name and location of project must be included in the Description of Operations section of each certificate.

Failure to obtain the required documents prior to the work beginning shall not waive Tenant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

City Council 14 – 7 7/7/2026

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Alternatively, City may purchase such coverage, but has no obligation to do so, and seek reimbursement for such cost of insurance premiums from Tenant.

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UNDER ANY THIS PARAGRAPH SHALL NOT ENTITLE TENANT TO ANY RIGHTS

22. TENANT'S DEFAULT: (a) If Tenant shall default in payment of Rent, when due, City Council 14 – 9 7/7/2026

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TO TENANT: TO CITY:

PGH Wong Engineering, Inc. Attn:

Peter G.H. Wong
182 2nd St. Suite 500
San Francisco, CA 94105-3801
Executive Director,
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
Santa Ana, CA 92701
AND
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-29)
Santa Ana, CA 92701
A party may change its address by giving notice in writing to the other party at least 15 days prior City Council 14 – 10 7/7/2026

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25. USE: For the purposes of this Lease, Tenant's intended use of the Premises is strictly for office space. No other use of the Premises shall be permitted without written consent of Landlord.

City Council 14 – 11 7/7/2026

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ATTEST:

Jennifer L. Hall
City Clerk

APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney

RECOMMENDED FOR APPROVAL
Rodolfo Rosas, P .E.

Acting Executive
Director Public Works
Agency

CITY OF SANTA ANA
Alvaro Nufiez
City Manager
PGH WONG ENGINEERING, INC.

Peter G.H. Wong
Chief Executive Officer

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Rodolfo Rosas (Jun 25, 2026 14:56:15 PDT)
Rodolfo Rosas
City Council 14 – 13 7/7/2026

EXHIBIT A
City Council 14 – 14 7/7/2026
SECOND FLOOR PLAN SCALE: 1/8"=1'-0"
City Council 14 – 15 7/7/2026

Tenant must provide SARTC Property Management Office with a point of contact for regular business house and after hours.

Tenant has the ability to terminate with 30-day notice.

EXHIBIT B
City Council 14 – 16 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center

AGENDA TITLE
Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a lease agreement with Walsh Construction Company II, LLC to compensate the City $12,091 per month, for the lease of approximately 4,429 square feet of office space located at the Santa Ana Regional Transportation Center for a term beginning July 16, 2026 and expiring July 15, 2027 with provisions for up to one, one-year extension, for a total lease agreement amount of $290,190 (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Walsh Construction Company II, LLC, a contractor on the OC Streetcar project, has leased office at the Santa Ana Regional Transportation Center (SARTC) since December 2018 and is requesting to continue leasing approximately 4,429 square feet of office space on the second floor at SARTC from the City through July 15, 2027.

Under the current lease, which expires on July 15, 2026, Walsh Construction II, LLC pays $2.63 per square foot. The proposed lease agreement reflects a Consumer Price Index (CPI) increase to $2.73 per square foot for a one-year term beginning July 16, 2026 through July 15, 2027, for a total monthly rate of $12,091. The lease will include up to one optional one-year extension, with the monthly rate subject to CPI increase (Exhibit 1).

ENVIRONMENTAL IMPACT
City Council 15 – 1 7/7/2026
Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center
July 7, 2026

Page 2 ends

There is no environmental impact associated with this action.

FISCAL IMPACT
Approval of the lease agreement will provide compensation to the City of up to $290,190 over the term of the lease agreement, assuming all renewal options are exercised, for lease of interior office space at the SARTC.

Fiscal
Year
Accounting
Unit-Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account
Description
Amount
Initial Term
2026-27 06717002-
53823
Regional
Transportation
Center

PWA-SARTC
Operations, RentalWalsh Construction$139,244
2027-28
(Jul 1–Jul
15)
06717002-
53823
Regional
Transportation
Center

PWA-SARTC
Operations, RentalWalsh Construction$5,851
Optional One, One-Year Extension
2027-28 06717002-
53823
Regional
Transportation
Center

PWA-SARTC
Operations, RentalWalsh Construction$139,244
2028-29
(Jul 1-Jul
15)
06717002-
53823
Regional
Transportation
Center

PWA-SARTC
Operations, RentalWalsh Construction
$5,851
TOTAL: $290,190

EXHIBIT(S)

1. Lease Agreement with Walsh Construction Company II, LLC Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 15 – 2 7/7/2026
Exhibit 1
City Council 15 – 3 7/7/2026
City Council 15 – 4 7/7/2026
City Council 15 – 5 7/7/2026
City Council 15 – 6 7/7/2026
City Council 15 – 7 7/7/2026
City Council 15 – 8 7/7/2026
City Council 15 – 9 7/7/2026
City Council 15 – 10 7/7/2026
City Council 15 – 11 7/7/2026
City Council 15 – 12 7/7/2026
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first written above.

ATTEST:

Jennifer L. Hall
City Clerk

APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney
By:��
Kyle�n
Assistant City Attorney

RECOMMENDED FOR APPROVAL
Jcodotfo Jcosqs
Rodolfo Rosas (Jun 23, 202616:44:47 PDTI
Rodolfo Rosas, P .E.

Acting Executive
Director Public Works
Agency

CITY OF SANTA ANA
Alvaro Nuiiez
City Manager

WALSH CONSTRUCTION COMP ANY
B�it°fl
f6R'A4449F ...

Title: Walsh Construction - Program Manager

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City Council 15 – 13 7/7/2026
City Council 15 – 14 7/7/2026
City Council 15 – 15 7/7/2026
City Council 15 – 16 7/7/2026
Public Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Landscape Maintenance Services for City Parks and Facilities

AGENDA TITLE
First Amendment to the Agreements with DMS Facility Services, Landscape West Management Services, Inc., Mariposa Landscapes, Inc., and Pacific Coast Horticulturists for Landscape Maintenance Services at City Parks and Facilities (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a First Amendment to the agreement with DMS Facility Services, Landscape West Management Services, Inc, Mariposa Landscapes, Inc., and Pacific Coast Horticulturists to amend the scope of service to provide landscape maintenance to parks and facilities citywide for the remaining term expiring January 31, 2027 and renewal options (Core Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On January 16, 2024, at the conclusion of a competitive bidding process, the City Council approved agreements with DMS Facility Services (Exhibit 1), Landscape West Management Services, Inc. (Exhibit 2), Mariposa Landscapes, Inc. (Exhibit 3), and PCA Arborists & Consultants, Inc. dba Pacific Coast Horticulturists (Exhibit 4) to provide landscape maintenance for City parks, the Civic Center, the Santa Ana Zoo, the Santa Ana Stadium, and bicycle trails for a total aggregate amount not to exceed $35,737,920 beginning February 1, 2024, through January 31, 2027, with provisions for two, oneyear extensions.

Landscape maintenance services are organized into four geographic districts, with First Street and Bristol Street serving as the dividing boundaries. District 1 encompasses the northwest quadrant of the City, District 2 the northeast quadrant, District 3 the southeast quadrant, and District 4 the southwest quadrant. Under the terms of the aggregate agreements, each contractor was assigned responsibility for one or more Districts or designated service areas and facilities as outlined in the table below.

City Council 16 – 1 7/7/2026
Landscape Maintenance Services for City Parks and Facilities July 7, 2026

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Landscape Maintenance Contract Work Assignments
DMS Facility Services District 1 & 4
Landscape West Management Services, Inc. Santa Ana Civic Center Mariposa Landscapes, Inc. District 2 & 3
Pacific Coast Horticulturists Santa Ana Zoo
Staff has since determined that greater operational efficiency and cost savings could be achieved by allowing landscape maintenance work to be assigned among any of the four contractors citywide, rather than restricting each contractor to their originally assigned service area. This approach would enhance delivery and provide increased flexibility to address changing service demands, contractor availability, and pricing. The proposed amendment is consistent with the scope of the original Request for Proposal, which did not require contractors to be assigned exclusively to specific districts or otherwise restrict the City’s ability to allocate work among the awarded contractors.

Staff recommends approval of the First Amendment to Agreement No. A-2024-007-01 with DMS Facility Services (Exhibit 5), A-2024-007-02 with Landscape West Management Services, Inc. (Exhibit 6), A-2024-007-03 with Mariposa Landscapes, Inc. (Exhibit 7), and A-2024-007-04 with Pacific Coast Horticulturists (Exhibit 8) which modifies the scope of service to allow all four contractors the ability to provide landscape maintenance services citywide beginning August 1, 2026 through the remainder of the agreement term, including any extensions. The amendments only modifies the scope of service, while the total aggregate contract amount of $35,737,920 remains unchanged.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no quantifiable fiscal impact associated with the proposed amendments.

EXHIBIT(S)

1. Agreement A-2024-007-01 with DMS Facility Services

2. Agreement A-2024-007-02 with Landscape West Management Services, Inc.

3. Agreement A-2024-007-03 with Mariposa Landscapes, Inc.

4. Agreement A-2024-007-04 with Pacific Coast Horticulturists

5. First Amendment with DMS Facility Services

6. First Amendment with Landscape West Management Services, Inc.

7. First Amendment with Mariposa Landscapes, Inc.

8. First Amendment with Pacific Coast Horticulturists
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 16 – 2 7/7/2026

INSURANCE ON FILE

WORK MAY PROCEED

UNTIL INSURANCE EXPIRES
Tvzl x

CITY CLFPV
DATE: FEB 2 3 ZU4
Ua Rid i-e
A-2024-007- 01

AGREEMENT WITH DMS FACILITY SERVICES

TO PROVIDE GROUND MAINTENANCE SERVICES
THIS AGREEMENT is made and entered into on this 16th day of January, 2024 by and between DMS Facility Services, a California corporation, (" Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City").

RECITALS
A. On October 20, 2023 the City issued Request for Proposal No. 23- 151 (" RFP"), by which it sought Contractors to provide grounds maintenance services to City parks, bike trails, open spaces, and parking lots with assignment ofthe varied City districts to be assigned to the selected Contractors
A. Contractor submitted a responsive proposal that was amongst one of the four (4) vendors selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in the RFP.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field.

NOW THEREFORE, in consideration ofthe mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A and as detailed in the appendices provided in Exhibit B, attached hereto and incorporated by reference for Districts 1 and 4.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. The total aggregate sum for services, provided by all four (4) Contractors selected under RFP 23- 151, shall not exceed $ 35,737, 920 for the entire term of this Agreement, including any extension periods exercised by the parties, as detailed below. The annual aggregate amount, available to all the selected Contractors, shall not exceed 7, 147,584, which includes a base annual amount of $5, 228,320 plus a contingency of 1, 919,264 for services to be exercised at the City' s sole discretion.

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Exhibit 1
City Council 16 – 3 7/7/2026
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City' s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor' s account( s) with financial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on February 1, 2024 for a three (3) year term until January 31, 2027, with the option for the City to grant up to two (2) one ( 1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on " public works" and " maintenance" projects. Ifthe services being performed are part of an applicable " public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $ 1, 000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer' s social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property

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City Council 16 – 4 7/7/2026
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (" Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City' s sole risk.

7. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims forinjuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results ofthat work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an " occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $ 1, 000, 000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability: ISO Form Number CA 00 01 covering any auto ( Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos ( Code 9), with limit no less than $ 1, 000,000 per accident for bodily injury and property damage.

Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer' s Liability Insurance with limit of no less than $ 1, 000, 000 per accident for bodily injury or disease.

Professional Liability applicable to the work being performed, with a limit no less than 1, 000,000 per claim or occurrence and $2, 000,000 aggregate per policy period of one year.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/ or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

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City Council 16 – 5 7/7/2026
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf ofthe Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor' s insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable, through the addition of both CG 2010, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 ifa later edition is used). Primary
Coverage For
any claims related tothis contract, the Contractor' sinsurance coverage shall be primary coverage atleast as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained bythe City, its officers, officials, employees, or volunteers shall be excess of the Contractor' sinsurance and shall not contribute withit. Notice
of Cancellation Each
insurance policy required above shall provide that coverage shall not be canceled, except with notice tothe City. Waiver
of Subrogation Contractor
hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue ofthe paymentof any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary toaffect this waiver of subrogation, but this provision applies regardlessof whetheror not the City has received awaiver of subrogation endorsement fromthe insurer. Self -
Insured RetentionsSelf -
insured retentions must be declared toand approved bythe City. The City may require the Contractor topurchase coverage with alower retention or provide proof of ability topay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed toprovide, that the self -insured retention may be satisfied by either the named insured or City. Acceptability
oflnsurers Insurance
isto be placed with insurers authorized toconduct business inthe state with acurrent A.

M. Best' srating of no less than A:VII, unless otherwise acceptable tothe City. Claims Made Policies (note — should beapplicable onlytoprofessional liability, see below) If any of the required policies provide claims -made coverage: 1.

The Retroactive Date must be shown, and must be before thedate of the contract orthe beginning of contract work. Page
4of 10
City Council 16 – 6 7/7/2026

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion ofthe contract ofwork.

3. If coverage is canceled or non -renewed, and not replaced with another claims -made policyform with a Retroactive Date prior to the contract effective date, the Contractor must purchase " extended reporting" coverage for a minimum offive (5) years after completion of work.

Verification ofCoverage
Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements ( or copies ofthe applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor' s obligation to provide them.

The City reserves the right to require complete, certified copies ofall required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I ofthis Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor' s services are subject to Civil Code Section 2782. 8, the above indemnity

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City Council 16 – 7 7/7/2026
shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three ( 3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three 3) years from the date of final payment to Contractor under this Agreement.

11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non- use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; ( c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

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City Council 16 – 8 7/7/2026

13. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms ofthis Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City' s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product( s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals ofthis Agreement.

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City Council 16 – 9 7/7/2026

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647- 6956
With courtesy copies to:

Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)

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City Council 16 – 10 7/7/2026
P.O. Box 1988
Santa Ana, California 92702
To Contractor:

DMS Facility Services
Attn: Carole Thorsell, EVP / Risk Management
2861 E. Coronado St.

Anaheim, CA 92806
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three ( 3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney' s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
signature page to follow]

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City Council 16 – 11 7/7/2026
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST:

APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
B'
Jonathan T. Martinez
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

Nabil Saba, PE
Executive Director
Public Works Agency

CITY OF SANTA ANA
Jt ,
Thomas R. Hatch
Interim City Manager
CONTRACTOR:

Loren R Dotts
President

Page 10 of 10 ends

City Council 16 – 12 7/7/2026

EXHIBIT A

SCOPE OF SERVICES
City Council 16 – 13 7/7/2026
9) CITY OF SANTA ANA

EXHIBIT I

SCOPE OF SERVICES

TABLE OF CONTENTS
I. GENERAL MAINTENANCE OPERATIONS
A. General Operations 5
B. Specialty / Sports Areas 6

1. Sand Court Areas 6

2. Hard Surface Areas 7

3. Bicycle Trails/AC Walkways 7

4. Decomposed Granite (DG) Surfaces, Walkways, and Trails 7

5. Parking Lots, Bike Trails, and Roads 7
II. IRRIGATION
A. General Information 9
B. Water Management 9
C. Maintenance 11
D. Repair 13
E. Personnel 14
F. Materials 14
III. TURFGRASS
A. Maintenance — Overview 16
B. Inspections — Sports/ Priority Turf 18
C. Casual Turf 18
D. Sports/ Priority Turf 19
E. Renovation Process 21
IV. EDGING AND DETAILING
A. General Specifications 23
V. GROUNDCOVER
A. General Specifications 24
VI. SHRUBS
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A. General Specifications 26
VII. VINES
A. General Specifications 28
VIII. TREES
A. General Specifications 29
B. Trees Under 15 Feet 30
IX. LAKE MAINTENANCE
A. General Specifications 32
X. PEST CONTROL
A. General Specifications 33
B. Procedure 33
XI. WEED CONTROL
A. General Specifications 36
B. Weed Control of Hard Surfaces 36
C. Weed Abatement of Fallow or Undeveloped Lands 36
XII. LITTER AND DEBRIS MANAGEMENT
A. General Specifications 38
B. Schedule 38
C. Pressure Washing 39
XIII. HOMELESS TASKS / CLEANUP
A. General Specifications 40
XIV. DRAINAGE APERTURES
A. General Specifications 41
XV. PLANT ADDITIONS AND/OR REPLACEMENTS
A. General Specifications 42
XVI. GUARANTEE AND /OR REPLACEMENT POLICY
A. General Specifications 43
XVII. REPORTS AND SCHEDULES
A. General Specifications 44
B. Reports 44
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C. Schedules

CITY OF SANTA ANA
XVIII. IRRIGATION REPORTS AND SCHEDULES
A. Irrigation Reports
B. Irrigation Schedules
XIX. CIVIC CENTER
A. General Specifications
B. Annual Color Planting and Maintenance Specification at Civic Center C. Vandalism
D. Quality of Life Team (QOLT) at Civic Center
XX. LAWN BOWLING
A. General Specification, Lawn Bowling
XXI. CENTENNIAL PARK
A. Centennial Park
XXII. VACANT LOTS
A. Vacant Lots
XXIII. SANTA ANA STADIUM
A. Santa Ana Stadium
XXIV. SANTA ANA ZOO
A. Santa Ana
45 47
47 48
49 50
50 53
55 56
57 RFP 23-151 Landscape Maintenance Services Page 23 of 135 City Council 16 – 16 7/7/2026 M

CITY OF SANTA ANA

SECTION I

GENERAL MAINTENACE OPERATIONS
This section establishes overall daily contract requirements that the Contractor shall perform unless otherwise specified in later sections. Other specifications given per section are to be utilized as unexpected situations arise and clarification of service is required. It is Contractor's obligation to fully understand the grounds' landscape specifications.

Additionally, for all mulch and compost needs that are necessary for Landscape Maintenance, the City's Refuse Contractor Republic Services shall provide freee mulch and compost for all City projects. For all other mulch and compost that requires the Contractor to procure, the the Contractor shall:

Use Compost and Senate Bill ( SB) 1383 Eligible Mulch produced from recovered Organic Waste for all landscaping maintenance, renovations, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)( 24.5)(A)( 1) through ( 3).

Keep and provide records of Procurement of Recovered Organic Waste Products ( either through purchase or acquisition) to the City's Solid Waste Enterprise annually upon request. Information to be provided shall include:
o General description of how and where the product was used and applied;
o Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
o Quantity and type of each product; and
o Invoice or other record demonstrating purchase or procurement A. General Operations
All areas shall be inspected daily and be maintained in a neat, clean, and safe condition at all times.

2. All drinking fountains shall be checked weekly and kept clean. Clean is defined as free of standing water, disinfected, free of calcium deposits or other encrustations, well -polished, and with drains/collectors cleaned of silt and debris.

3. All sidewalk areas within maintained areas shall be clean and cleared of debris at all times.

4. All leaves, paper, trash, and debris shall be removed from landscape and hardscape areas daily and disposed of offsite.

5. Trash cans provided by the City shall be emptied daily and washed after emptying when necessary, as determined by the City Representative ( CR). All tops/lids shall RFP 23- 151 Landscape Maintenance Services Page 24 of 135 City Council 16 – 17 7/7/2026 a
CITY OF 1 ANA
be wiped clean weekly. All missing lids shall be reported immediately.

6. All concrete drains and other surface drains under the sidewalk shall be kept free of vegetation, debris, and algae to allow unrestricted water flow daily.

7. All other drainage facilities shall be cleaned of all vegetation and debris daily, or as necessary.

8. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be immediately made safe and reported to the CR.

9. All barbecue grills, and hot coal containers, shall be emptied of all ashes twice weekly, once on Thursday and once on Sunday mornings.

10. All park benches, picnic tables, play equipment, and band shells shall be steam cleaned or pressure washed per the pressure washing schedule and specifications.

Sanitization may vary with use.

11. Reserved picnic sites are a top priority. These sites shall be cleaned and blown by 8: 00 a. m. daily, including weekends, holidays, and other times if deemed necessary.

Pressure washing will be on a schedule, refer to the pressure washing section, but may require additional pressure washing as determined by CR.

12. The contractor shall spray monthly in all listed areas to control weed growth.

13. The contractor shall check all dog bag dispensers daily, and restock them as necessary. The contractor shall report missing and/or broken dispensers, on the same day, to the CR. The bags shall be provided by the City.

14. All tree limb failures shall be reported to the CR and collected along with any debris within 72 hours.

15. Six -Month Service:
a. On January and July of each year the Contractor shall change out old flags and replace them with fresh, new all-weather flags to be provided by the City.

Contractor shall follow all flag etiquette regarding the proper care, storage, delivery, and replacement of our American, City, and any other flags.

Contractor shall deliver the old and worn flags to the the Park Services Inspector so flags properly folded and cared for.

16. Contractor shall inspect the basketball courts and tennis nets, and replace if required. The City will provide these materials.

B. Specialty / Sports Areas

1. Sand Court Areas
These areas include tot lots, play areas, volleyball courts, etc. a. All sand areas, including tot lots, shall be cleaned with a basket sand rake to remove leaves and debris and leveled daily. The use of handheld or backpack blowers or other devices shall not be substituted for raking.
b. Sidewalks adjacent to tot lots must be swept or blown daily. Care should be exercised to avoid any patrons using the tot lots. Contractor shall decide when to schedule maintenance activities around their use.

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c. All areas shall be kept free of weeds at all times.
d. There shall be no spraying of weeds in sand court areas. e. Areas shall be edged and the turf surrounds maintained. If sand berms accumulate in turf, they must be removed and replaced with sod. f. All sand areas shall be rototilled monthly, at least three (3) weeks apart, to the maximum depth that will allow complete loosening of the sand but will not cause lower base materials to be mixed in with the sand approximately 12"). After rototilling, all areas shall be raked level. g. Sand shall be replenished as necessary to maintain optimum level in each area. Generally, six inches ( 6") below the top of the concrete curbing is acceptable. However, dependent upon play equipment footing, the final level shall be determined by CR for each area. Sand will be provided by the City but spread and leveled by the Contractor. h. In the event of storms and periods of excessive rainfall, or the sand court areas become flooded resulting in standing water, the Contractor shall remove the water immediately, as directed by the CR. Water shall be discharged to a safe area.

2. Hard Surface Areas
These areas include concrete sidewalks, medians, skate parks, tennis courts, handball courts, basketball courts, bicycle trails, asphalt concrete ( AC) walkways, and bandshells.
a. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. Any hazards shall be reported immediately to the CR.
b. All areas shall be swept or blown daily to remove all deposits of silt, sand, glass, and all foreign objects.
c. All sports courts, stages, and bandshells shall be power washed per the pressure washing schedule, or as needed. The contractor will work with the CR to determine the schedule.
d. Cracks and crevices must be kept free of weeds at all times. e. Sidewalks should be blown daily, reference Section A., General Operations, No. 3.

3. Bicycle Trails/AC Walkways
Special emphasis shall be placed on chemical edging along these areas to prevent damage to asphalt by vegetation. All such damage shall be repaired at Contractor's sole expense.

4. Decomposed Granite (DG) Surfaces. Walkways, and Trails RFP 23- 151 Landscape Maintenance Services Page 26 of 135 City Council 16 – 19 7/7/2026 aCITY OF SANTA ANA
DG walkways and trails require additional attention to be properly maintained.

The two (2) most common conditions are an uneven surface and lack of moisture.

Both issues can make the material unstable and sand -like, creating an unsafe surface.
a. The integrity of the surface must be kept intact at all times. b. The contractor shall perform daily inspections of DG surfaces. c. Borders of DG areas shall be kept in proper repair and well- defined at all times.
d. DG areas shall be kept free of weeds at all times.
e. Monthly maintenance of DG areas shall be according to industry standards.
f. Contractor shall immediately repair any DG areas where holes or ruts are apparent, or where the surface becomes uneven. g. Materials will be supplied by the City to maintain the integrity of the product.

5. Parking Lots Bike Trails and Roads
These areas include parking lots and roads located within the boundaries of the parks, or areas directly adjacent to parks, and whose primary purpose is to provide vehicle parking for patrons. Street parking areas that are not meant specifically for park users will not be included in this section. Areas in doubt should be clarified with the CR.
a. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. Any hazards shall be reported immediately to the CR.
b. All areas shall be swept, blown, and/ or vacuumed weekly to remove all debris and deposits of silt and/ or sand and glass. c. Cracks and crevices shall be kept free of weeds at all times. d. Illegally dumped foreign substances, such as motor oil, shall be properly cleaned immediately.

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SECTION II

IRRIGATION
The irrigation system consists of all components from the outflow side of the meter. The Contractor shall control the irrigation programming components with the coordination of the CR, while the CR will control those components operated by the central programming software Calsense. All manual control systems shall be directly overseen weekly, and in a manner, which allows the irrigation specification to be completed. Contractor shall employ a certified irrigation specialist per district, Zoo, and Civic Center.

A. General Information
Water management within the City landscape maintenance areas is guided by the following parameters:

1. Application of water to landscape plants at a rate closely matching the demands of plant material;

2. Minimizing runoff;

3. Water conservation and plant health are given equal consideration;

4. Roadway condition and safety;

5. Safe surfaces for community use;

6. Water budget; and

7. Plant health.

B. Water Management
Water conservation is a top priority for the City and shall be incorporated into all irrigation programming. The irrigation schedule is dynamic and regularly needs to be altered to meet the needs of the City landscape. CR shall determine the schedule and Contractor shall program the controllers to meet this schedule. Landscape irrigation is currently being switched to Calsense Central Control. It is intended that the City will perform water management responsibilities within the central control system.

1. City of Santa Ana irrigation system includes:
a. Battery controllers (Hunter Nodes) in valve boxes
b. Non -centrally controlled manual clocks
c. Hydraulic valves
d. Thermal valves
e. Quick coupler systems
f. Electric valves
g. Solar -powered controllers ( Leit)
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CITY OF SANTA ANA

2. Controller programs shall incorporate the following:
a. Calsense Central Control software shall be exclusively utilized for all controllers with available connections. Field checks shall be required to verify the success of programming as it applies to a specific location. Field checks will be the responsibility of the Contractor, who will report to CR.
b. Water must be conserved while meeting the needs of the plant material. c. The City of Santa Ana Water Department ( SAWD) management requirements shall be followed unless the CR approves an alternate schedule. d. Contractor shall avoid weekend watering unless approved by CR. e. Contractor shall water deeply and infrequently for all tree and shrub applications. f. Contractor shall utilize cycle/soak principles to encourage deep rooting of all plant material, especially turf.
g. Evapotranspiration ( ET) rates shall be utilized when considering programming. h. Contractor shall minimize runoff onto streets, sidewalks, and other non -target areas.
i. Contractor shall provide sufficient time for the soil to dry out between irrigations. j. Contractor shall maximize community use of City property. k. Contractor will alter the irrigation programming to accommodate the Feld renovations to promote seed germination and establishment.

3. Irrigation systems shall be programmed to water between 10:00 A.M. and 6:00 P. M.

Monday- Friday) unless otherwise approved by the CR.

4. Contractor shall be responsible for programming all controllers (light energized Irrigation Technology, field controllers, battery -operated controllers, manual systems) not integrated into the central control system.

5. Program changes for the manual ( non -centralized) controllers shall be done the same day of notification by the CR and changed per CR specification.

6. Verification of the updated irrigation schedule shall be the responsibility of the CR. The contractor shall work with the CR to ensure all programming changes have been entered and verified on the electronic programming log.

7. Contractor shall set and maintain the programming for the manual irrigation controllers to meet the criteria as stated above. The City reserves the right to inspect and monitor those settings and make recommendations to the Contractor. In case of a dispute, the CR will make the final determination. Any discussion of this type shall be recorded by the Park Inspectors on the work order form and kept on file.

8. In the event that any of the components of the irrigation system fail to provide full and proper coverage, Contractor shall provide alternate irrigation with full and proper coverage to all areas in the worksite at no extra cost to the City.

9. The controller program shall be sufficient to maintain a healthy landscape without excessive water use and shall be consistent with the established Irrigation Association IA), Metropolitan Water District ( MWD), and Santa Ana Water Department ( SAWD) guidelines recognized throughout the industry.

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aCITY OF SANTA ANA

10. Any damage created by improper irrigation practices or neglect shall be the responsibility of the Contractor to correct, at sole cost to the Contractor.

11. No watering shall occur during the daylight hours unless associated with a repair, audit, manual system operation, or an alternate schedule is approved by the CR.

12. The operation of manual irrigation systems shall occur daily, Sunday through Monday, between 6:00 A.M. to 6: 00 P. M.

13. All program changes shall be recorded on the electronic Irrigation Controller Program Log by Contractor.

14. City shall compare water meter readings to ensure that there is no excessive water use in any of the Contract areas. Contractor must meet with the CR to review these reports as necessary, or as directed by the CR.

15. Contractor shall turn off programmed irrigation systems immediately during periods when extreme rainfall exists or is predicted, and other times when suspension of irrigation is desirable to conserve water, as directed/ approved by the CR.

16. Any time the irrigation system( s) are shut down for any reason, Contractor shall notify the CR immediately. Once CR acknowledges the necessity to turn on the water once again, controller activation shall begin within five (5) working days.

17. Particular attention shall be paid to all slope areas, which will, by physical nature, provide for the greatest potential runoff.

C. Maintenance

1. Contractor shall diagnose, maintain, and repair all irrigation components downstream of the remote control valve (RCV). The Contractor SHALL be responsible for repairing and replacing all irrigation parts, including but not limited to irrigation rotors/heads, lateral lines, and parts from the downstream side of the irrigation systems remote control valves RCVS) at no additional cost to the City. Contractor will repair or assist in repairs for components downstream of the meter through Additional Extra Work (AEW).

2. Irrigation maintenance shall include, but not be limited to operation of the system, adjustments, repairs, modifications, improvements, testing, analysis, and other work as required. Some examples of regular maintenance include the function of electrical systems, backflows, controllers, valves, head alignment and spacing, and wiring operation.
a. Components include but are not limited to irrigation controller, remote control valves, main and lateral lines, fittings, risers, sprinkler heads, quick couplers, drip systems subsurface and surface), master valves, flow sensors, valve boxes, fertilizer injector systems, and tree watering systems.

3. All areas shall be irrigated to maintain specified growth and appearance determined by CR.

4. Handsets ( Calsense, LEIT) may be required to operate the controllers. These will be supplied at Contractor's expense.

5. Proper alignment ( vertical straightness, operational height of nozzle) will require raising/lowering/leveling of the sprinklers and shall be done at Contractor' s sole expense.

6. Plants blocking the sprinkler pattern will require the technician to mark the plant material with paint and coordinate the trimming/removal with the CR.

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D. Repair

CITY OF SANTA ANA

7. Automatic controllers and/ or enclosures shall be locked while unattended. Locks are initially supplied by the City, if lost or reckless the Contractor is responsible to replace with same or higher quality locks at their expense. City will replace worn or deteriorating locks.

8. All enclosures, including valve, controller, booster pump, etc., shall be kept free of all insects, rodents, and rust. Damage caused by insects, rodents, or rusting shall be repaired within five (5) calendar days at Contractor's expense.

9. All drip line valve filters shall be cleaned twice per year in February and November of every year.

10. All subsurface apertures shall have permanent lids affixed at all times and shall be kept free of overgrowth. Apertures include valve boxes, controllers, electrical and cable boxes, manholes, and backflow devices.

11. Weekly Priority/Sports Turf irrigation audits shall be completed and electronically submitted to CR.

12. Should the CR be called upon to diagnose an irrigation problem that is Contractor's responsibility, the City's labor and material costs incurred will be deducted from the monthly payment to the Contractor.

13. All irrigation evaluation work requires a notification sign to be present for the duration of the work.

14. All sprinkler heads and emitters shall be adjusted to maintain proper coverage to ensure adequate flow. Adjustments shall include, but not be limited to actual adjustments to heads; cleaning and flushing heads, nozzles, lines, and screens; and removal of obstructions.

15. All irrigation systems shall be tested and inspected a minimum of one (1) time per calendar year quarter (Jan -Mar, Apr -Jun, Jul -Sep, Oct -Dec), regardless of controller type, and an electronic audit form shall be used to submit the results to CR quarterly by the 10th day of the month following that period ( e.g., April 10th, July 10th, October 101, and January 101). Any requested changes shall be submitted for approval before implementation.
a. An exception to the aforementioned is any battery -operated valve, which shall be inspected two (2) times per year.

1. Contractor shall continually monitor and perform any necessary repairs from the outflow side of the meter.

2. City will provide materials to replace the RCVS and mainlines, see Section 2.6, Materials for the process.

3. The Contractor shall be responsible for repairing and replacing all irrigation parts, including but not limited to irrigation rotors/heads, lateral lines, and parts from the downstream side of the irrigation systems remote control valves ( RCVS) at no extra cost to the City. Contractor shall make repairs to the satisfaction of the Director's Representative ( DR). Contractor shall make repairs within 24 hours of being on notice of deficiencies to the lateral lines and/ or rotors/heads.

4. Contractor shall contact the CR regarding structural failures after the meter ( e.g.

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backflows, main and lateral lines, valves, central control, etc.) within twelve ( 12) hours of occurrence. Repairs requiring additional funds shall be proposed within 24 hours by contacting the CR.

5. All damage resulting from Contractor's operations shall be repaired or replaced before the end of the workday at the Contractor' s sole expense.

6. All third -party damage or other needed repairs shall be completed by the Contractor, as indicated in the Specifications, and paid for by the City on a cost -per -repair basis.

Repairs to the irrigation system shall be completed within 24 hours of approval by the CR on any component damage, including, but not limited to, broken irrigation lines and tubing, defective or broken valves, sprinkler heads, emitters, sprinkler head relocations, and other modifications as necessary.

7. If not able to make irrigation repairs in a timely manner, Contractor shall be responsible for watering all areas manually.

8. In addition to quarterly testing, all irrigation systems shall be tested and inspected daily if necessary, when damage or malfunction is suspected, observed or reported. a. Contractor shall repair malfunctioning controllers, quick couplers, manual or automatic valves, and sprinkler heads within twelve (12) hours of receipt of the verbal or written notice unless the field condition does not allow or per the direction of the CIT (City Irrigation Technician).
b. Contractor shall correct deficient or irregular irrigation systems and equipment as necessary following verbal notification from the CR.
c. Irrigation checks must be done immediately if plants begin to wilt, defoliate or change color.

9. All Sports/Priority Turf irrigation repairs shall be made within four (4) hours of approval by the CR.

10. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment will be made by the City nor billed by Contractor for repairs on equipment covered by the warranty.

11. Contractor shall pay for all excessive utility usage due to failure to repair malfunctions on a timely basis or unauthorized increases in irrigation frequency. Costs will be determined from comparisons of usage with historical usage for the same time period and be presented to the Contractor for review before deduction of payment.

E. Personnel
Contractor shall provide dedicated irrigation a personnel to the Contract Area, District 1, District 2, District 3, District 4, Civic Center, and the Zoo; whose primary and sole function shall be to properly operate, monitor and maintain the irrigation system within the listed Contract Areas Personnel shall be:

1. Fully trained and knowledgeable in all phases of the landscape irrigation system, including central control, site controllers, component maintenance, repair, and adjustment, and familiarity with all brands and models of irrigation equipment used within the City;

2. Personnell shall be knowledgeable of and proficient in current water management RFP 23- 151 Landscape Maintenance Services Page 32 of 135 City Council 16 – 25 7/7/2026 i CITY OF SANTA ANA
concepts;

3. Capable of performing irrigation audits and providing a report;

4. Capable of taking direction from several City personnel, but particularly accountable to the City Irrigation Technician and the area gardener; and

5. Capable of verbal and written communication in a professional level of English.

F. Materials
The City shall supply irrigaton materials and supplies. However, there will be occasions when a repair is necessary and the City is out of inventory. In these cases, Contractor shall be required to supply the materials. Contractor is responsible for repairs, including but not limited to, irrigation rotors/heads, lateral lines, and parts from the downstream side of the irrigation systems' remote -control valves RCVS) at no extra cost to the City.

1. City reserves the right to purchase materials directly and make them available to the Contractor. In the event the City exercises this option, the following conditions will apply:
a. All City purchases will be for the sole use of and for the City. b. Contractor shall secure and store inventory, distribute and control all material entrusted to its representatives. All materials and inventories shall be made available to the City upon request.
c. All material given to the Contractor shall be inventoried by location using the electronic work order system. The replaced part shall be returned to the City to remove the replacement part from the outstanding inventory.

2. All replacement materials shall be original types and models unless a CR approves a substitute.

3. Contractor shall maintain, at no additional cost to the City, an adequate inventory of medium- to high -usage stock items to repair the irrigation systems.

4. Contractor shall implement repairs under all warranties.

5. All invoices, AEW, shall state labor and material costs.

6. The actual cost of all materials passed onto the City shall include the following:
a. Wholesale cost (retail costs minus Contractor' s discount) b. Applicable sales tax
c. A markup of 10% maximum for all overhead costs and profits

7. The wholesale cost shall be the actual cost paid by Contractor reflecting the best price, including any discount given to Contractor (written receipt submitted with billing)

8. At no time shall the cost of materials exceed the retail cost from the current price list, minus any discounts.

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The City desires to establish and maintain safe, healthy, well -suited warm -season turf grass cultivars for the intended site use. Turf grass shall be maintained to appear level, with a smooth appearance and clean edges. Consideration should be given to environmental conditions ( e.g. climate change, increasing temperatures, drought, invasive pests, etc.) when determining satisfactory results of landscape maintenance.

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SECTION III

TURFGRASS
The City desires to establish and maintain safe, healthy, well -suited warm -season turf grass cultivars for the intended site use. Turf grass shall be maintained to appear level, with a smooth appearance and clean edges.

Consideration should be given to environmental conditions ( e. g. climate change, increasing temperatures, drought, invasive pests, etc.) when determining satisfactory results of landscape maintenance.

A. Maintenance —Overview
Turf care shall be differentiated by the two ( 2) types of turf - "Casual" and " Sports/ Priority" Turf. When the word "Turf' is not preceded by the word "General" or the word "Sports/ Priority," it applies to both types of turf.

Casual Turf Mowing
All " casual" turf (non- sporUpriority turf) shall be mowed every other week, from October 31" to February 28th of each year. "Casual" turf shall be mowed each week from March 1 st to November 1 st of each year. Each year the DR will select the dates in mid -November and mid -March when the Contractor shall transition from every other week mowing to once -a -week mowing. The Contractor shall use Kubota L5060 tractors, or approved equal, equipped with turf -type tires and tractor - powered Trimax ProCutS3-237 91" rotary mowers for the large turf areas greater than 69" wide and Trimax ProCutS3- 178 69" rotary, or approved equal, detail mowers for areas between trees and other park amenities. The DR shall determine the height of the cut.

2. Sport/ Priority Turf Mowing
All " priority" turf shall be mowed once a week all year. The Contractor shall mow the priority turf areas at 1/ 2"- 3/4" unless approved by CR. To achieve a quality cut at this height and not leave clippings, the Contractor will perform a first cut using a rotary mower with clipping catching capability, followed by using a Kubota L5060 tractor equipped with turf -type tires and tractor - powered Trimax ProCutS3- 237 91" rotary mower, an approved fairway or greens mower for medium size areas and a walk behind Jacobsen Eclipse2 reel mower for small areas. Note that the Contractor shall perform quality sports turf mowing and detailing to the DR satisfaction regardless of the equipment and methods the Contractor uses. The DR shall direct the Contractor to mow the priority turf lower than 1/ 2", if necessary. Note that the Ball Diamond Infield Maintenance Contractor shall be responsible for mowing turf infields, including foul territory turf areas, 36" beyond the skinned infield arc, and other designated ball diamond turf areas. Infield maintenance shall not be a part of this agreement.

1. The contractor shall maintain mowers that provide a smooth, even cut without ridges or depression and without tearing off the leaf blades; including sharp blades on all mowers.

2. All factory safety equipment must be fully operational.

3. The mowing schedule may be altered due to weather and/ or other conditions upon approval from the CR.

4. Mowing shall be completed during one ( 1) single -day operation per given area.

5. The contractor shall not mow areas where the soil is over -saturated.

All litter shall be removed from the turf before each mowing.

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7. Mowing shall be performed at the speed the mower's manufacturer specifies to maximize the quality ofthe cut. The emphasis shall be on quality mowing vs. speed and unprofessional patterns.

B. Mulching mowers shall be used to mow General Turf grass areas. Recycling blades and/ or recycling decks shall be used in all areas where grass clippings will not be picked up.

9. Excessive clipping debris, as determined by the CR, shall be removed and disposed of offsite at the Contractor' s expense.

10. String trimmers shall not be used for mowing turf.

11. Turf shall be mechanically trimmed with a grounded blade edger at the same time as mowing during the seasonal mowing cycle (twice per month in winter, once per week in summer).

12. The areas requiring edging shall include all hardscapes adjacent to turf, including sidewalks, curbing, planters, grave markers, historical plaques and markers, and other concrete entities, asphalt, concrete, paved areas, and DG.

13. All edging shall be done in a way as to not damage any hardscape entities.

14. Other fixtures such as but not limited to valve boxes, utility boxes, cleanouts, drains, signs posts, poles, benches, tables, and building foundations can be edged with the use of string trimmers, once an edging pattern has been properly
established using an edger or sharpened shovel. Should the edged area begin to deform, CR shall direct the Contractor to repeat the detail process.

15. Property damaged by string trimmers or mowers shall be replaced/ repaired immediately.

16. Sidewalks and other hard surfaces shall be properly cleaned after each edging, including grass stains or marks from the mowing process.

17. Trimming of grass around trees or planter beds in the turf area ( 12 to 24-inch distance from the object) shall be performed during the seasonal mowing cycle in such a manner as to avoid damage to the plants.
a. Chemical edging and trim pattern establishment using a blade edger shall be completed when grass encroachment is within six (6) inches of the trunk or planter bed.

18. Any mechanical damage to tree trunks which is considered Contractor neglect shall result in a replacement planting, at the discretion of the CR.

19. Refurbishment of damaged turf due to Contractor negligence, including poor irrigation management, irregular turf evaluation intervals, and/or Contractor error shall be completed within seven ( 7) days of discovery and notation.

20. Turf shall be maintained within 6- 12 inches of all appurtenances ( e.g. walls, fences, transformers, etc.)

21. Detail lines shall be made straight and shall be maintained straight.

22. The contractor shall fill all divots, depressions, and uneven areas with sand, as directed by the CR.

23. The City reserves the right to require the Contractor to apply plant dye on specified plant material within 24 hours of notification to the landscape that has been stressed due to the Contractor's neglect. The dye will be applied at no additional cost to the City.

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B. Inspections —Sports/Priority Turf
The contractor shall inspect the sports fields or play areas daily.

All sports fields shall be kept at a level grade to provide a uniform height of turfgrass, by topdressing low places with clean sand.
a. Depressions over 1" in depth, which lack turfgrass cover, shall be filled with weed -free soil to the existing grade. Rototilling may be prescribed by a CR.

2. The contractor shall inspect the sports fields or play areas for proper water drainage away from the playing surface. If drainage is not evident, irrigation programming in the affected area shall be required to prevent landscape failure. The contractor shall contact the CR for the proper irrigation management strategy, which shall be programmed within 24 hours.

3. The contractor shall inspect the sports fields or play areas for hazardous holes or depressions that may cause a player to trip. Those found shall be filled as directed in Section 3. 2. 1. an above.

4. The contractor shall remove stones and other debris that may interfere with play or cause injury.

5. The contractor shall inspect the sports fields or play areas to see that the soil absorbs irrigation and rain rapidly enough to provide reasonably good footing on the surface of the area. If improvement is indicated by the CR, Contractor shall contact the CR for direction.

6. The contractor shall inspect the sports fields or play areas to see if the turf surface is being irrigated evenly with a reasonable amount of water. Irrigation programming for Sports/Priority Turf is at the highest tier (Tier One — Turf Irrigation Reduction Priority Key).

C. Casual Turf
The scope of work for General Turf includes the following:

1. The mowing schedule shall be once per week from March 1 to October 31 and once every other week from November 1 to February 28, Monday through Friday of each week specified.

2. Not more than 1/ 3rd of the total leaf length shall be removed per mowing.

3. Mowing shall be completed in one ( 1) operation.

4. Turf shall be aerified a minimum of one ( 1) time annually in March using a solid tine aerator to a minimum depth of three (3) inches.

5. Casual Turf shall be renovated-overseeded one time per year, April through May. All seed quantities and types specified with either Kikuya or Marathon fescus shall be verified by the DR prior to any applications. The process for renovation- overseeding shall be as follows:

6. The turf shall be flailed down to'W. All turf clippings shall be removed.

7. The contractor shall flag/mark all irrigation and site amenities and shall avoid hitting/damaging them with the aeration equipment. Any damage caused to the irrigation or other site amenities shall be repaired/replaced at the Contractors' expense.

8. The contractor shall coordinate with the CR to irrigate the causal turf to allow greater penetration for the aerator.

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9. The turf shall be aerated using the Kubota L5060 tractor equipped with turf type tires AerWay aeration equipment utilizing the Toro Pro Core 648 ( or Equal). Contractor shall make two - passes in different directions per the DRs direction.

10. Contractor shall coordinate with the CR to confirm all irrigation has been tested and restored to original design specifications prior to overseeding.

11. Once the CR verifies that the irrigation system is working efficiently, the Contractor shall overseed the turf using Stover Seed Company's AZ- 1 Kikuyugrass or Marathon Fescus at a rate of 30 pounds per acre. During the germination period, the Contractor shall assume responsibility for programming the irrigation controller(s) to assure 100% germination of seed.

12. Immediately after overseeding the Contractor shall coordinate with the Irrigation Consultant to program irrigation controllers to irrigate the seeded areas. The irrigation programs shall be set to maximize germination of seed.

13. The intent of overseeding is to have 100 percent turf coverage, re -seeding in bare spots shall include seed topper.

14. Cutting height shall be 2- 2. 5 inches, with final determination to be made by the CR.

D. Sports/Priority Turf
The Sports and Priority fields to be considered for this section are listed in Appendix II. This list is dynamic and will have fields added and removed periodically. The scope ofwork for Sports and Priority Turf includes the following:

Contractor shall mow once per week, all year.
a. This may require mowing athletic fields when the rest of the park is not being mowed.

2. Contractor shall vary the height of cut depending upon the season, grass type, and growing conditions. The specific cut will be determined seasonally by the CR, but shall not be altered once the height has been determined for the season. a. Mowing height for warm season turf shall be . 5- 1. 5 inches, with the CR guiding cutting height depending on the machines used.

3. Sports/Priority Turf in this Contract shall be mowed using a power -driven fairway reel mower or fine cut rotary mower. The quality of the cut will be determined by the CR and changes may be required if minimum standards still need to be met.

4. The mowers shall be maintained and sharpened to provide a smooth, even cut without tearing of the leaf blade. The reel or blade adjustment shall provide a uniform, level cut without ridges or depressions.

5. Contractor shall perform alternate mowing patterns to prevent wheel ruts. If ruts are made, the Contractor shall make repairs at its sole expense.
a. Repairs for deep ruts may include sod -cutting of damaged areas, leveling of subsurface soil, and replacement of sod.
b. Field may be taken out of play due to rutting, and the deductions for lost time shall be subtracted from the monthly payment to the Contractor.

6. Sports Fields Overseeding shall be renovated-overseeded each year per the Sports Annual RFP 23- 151 Landscape Maintenance Services Page 38 of 135 City Council 16 – 31 7/7/2026 9) CITY OF SANTA ANA
Schedule. The DR shall verify all seed quantities and types specified in the contract before any applications. The process for renovation- overseeding shall be as follows:

7. Renovation downtime schedules effectively take the Sports Turf area out of service for several weeks (the schedule to be determined by the CR for a duration of 10 weeks). The goal of this period is to restore worn and damaged turf. This renovation procedure includes core aerification, fertilization, seeding, and grade restoration. These procedures shall be included in the cost proposal. A typical renovation includes:

8. The contractor shall install a 6' high temporary construction fence with stands around the sport/priority turf areas prior to commencing renovation-overseeding work. Note, the fence shall be installed on the perimeter of the sport/priority turf to be renovated- overseeded in accordance with the park map depicting the sport/priority turf areas. Perimeter fencing shall be placed at the direction of the CR to avoid sprinkler damage and provide 100 percent water coverage. See aerial maps of sports field locations.

9. Turf shall be mowed down to Y4"- 1/ 2 ", or determined by CR. All turf clippings shall be removed.

10. Turf shall be aerated using the Kubota L5060 tractor equipped with turf type tires AerWay aeration equipment utilizing the Toro Pro Core 648 ( or Equal). The contractor shall make two passes in different directions per the DRs direction.

11. Turf shall then be vertical using the Kubota L5060 tractor equipped with turf -type tires and the Trilo VCU 200 Verticut implement. Following verticutting all turf clippings shall be removed.

12. The contractor shall coordinate with the CR to confirm that all irrigation has been tested and restored to original design specifications before overseeding.

13. Immediately after overseeding and topping, the Contractor shall drag the turf pushing the seed underneath the existing turf.

14. Once the CR verifies the irrigation system is working efficiently, the Contractor shall overseed the turf using a) Stover Seed Company's Grand Slam FS in the fall/winter at a rate of 65 pounds per acre; and, b) Stover Seed Company's Pro Sportsfield Supreme in the spring/ summer at a rate of 65 pounds per acre. The contractor shall overseed all turf using the Kubota L5060 tractor equipped with turf -type tires and the Tycrop TD-460 QuickPass top -dresser.

15. Immediately after overseeding the Contractor shall apply''/:' minus STA-approved compost topper from R& S Soils to all turf using the Kubota L5060 tractor equipped with turf -type tires and the Tycrop TD-460 QuickPass top -dresser.

16. Immediately following applying topper the Contractor shall coordinate with the Irrigation Consultant to program irrigation controllers to irrigate the seeded areas. The irrigation programs shall be set to maximize the germination of seed. Once the renovation process is complete, the Irrigation Consultant shall retake control of the irrigation programming.

17. Plugs/ cores shall be removed, or broken up ( drag mat, mower) and spread over the Turf area being treated, at the time of aeration, to the satisfaction of the CR.

18. Flags identifying irrigation shall be removed by Contractor immediately after aerification.

19. City -supplied signs indicating a field renovation is in progress shall be posted.

20. The contractor shall secure all the seed materials at the beginning of the season in RFP 23- 151 Landscape Maintenance Services Page 39 of 135 City Council 16 – 32 7/7/2026
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advance to avoid shortages or "out of stock" scenarios.

E. Renovation Process
Shall have the CR, unless approved otherwise, during the rennovation process:

1. Day 1

2. Day 2

3. Day 3

4. Day 4
a. Irrigation audit, ensure coverage and adjust sprinklers heads to 1/ 2:" below grade.
b. Aeration ( the Kubota L5060 tractor equipped with turf -type tires AerWay aeration equipment utilizing the Toro Pro Core 648 ( or Equal)) a. Scalping and vertical cutting.
b. Following verticutting all turf clippings shall be removed. a. Apply seed and drag -in to level surface, coordinate with CR to verify seed type and quanitites
b. Immediately after over -seeding and topping, the Contractor shall drag the turf pushing the seed underneath the existing turf.
c. Apply light topper dresser (apply''/ 4" minus STA-approved compost topper from R& S Soils)
a. Coordinate with CR for the watering program

5. Day 5 - Completion
a. Inspect daily and monitor germination. In the last two ( 2) weeks of the rennovation period, the mowing shall be done in intervals.

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SECTION IV

EDGING & DETAILING
A. General Specifications

1. All edging shall be performed with the use of a gas -powered blade edger or CR- approved substitute. Stick edgers shall not be used.

2. Chemical edging is allowed along edges such as trees, fence lines, curbs, etc., as directed by the CR. The contractor shall not use chemical edging in areas not authorized by the CR.

3. If chemical detailing is performed, the Contractor shall use a string trimmer to remove the treated vegetation within one ( 1) week after symptoms of phytotoxicity become recognizable.
a. Plants ( i. e. trees, shrubs, groundcovers, annuals) with noted phytotoxic damage from an herbicide edging treatment shall be removed within one ( 1) week of observation and replaced with like -sized plants.

4. The contractor shall detail turf no further than 12 inches away from all hard surfaces, including walls, fences, curb lines, roadways, pathways, and landscape surfaces (e.g. trees, shrubs, beds, etc.).
a. Detail lines shall be made straight and shall be maintained straight.

5. The contractor shall supply, at Contractor' s own expense, replacement plants to reduce any existing bare soil areas along walls and fences that are wider than 12 inches that have been caused by the Contractor's neglect.

6. Edging/detailing shall be performed at the same time mowing occurs.

7. All edging/ detailing shall be performed with the use of a McClain' s edger or an approved substitute walk -behind or fixed blade stick edger. The contractor shall edge all turf adjacent to all improved hard surfaces such as concrete, decomposed granite, asphalted concrete paved areas, pavers, etc.

8. The Contractor shall detail around trees, along walls/fences, and other amenities first using a sharpened shovel cut to establish a concentric round circle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle.

Should the circle begin to deform, the Park Services Inspector Supervisor shall direct the Contractor to repeat the detail process. Shovel -cut detailing shall be repeated as often as necessary to maintain crisp evenly round/ straight lines. In the event that the circle becomes too great, the DR shall direct the Contractor to sod the area around the tree at the Contractor's expense to the size instructed by the Parks Services Inspector Supervisor.

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SECTION V

GROUND COVER
The City's goal is to encourage the proper care and growth of groundcovers, maintained within the confines of their growing areas, free of weeds and without a prevalence of bare spots or unhealthy plant material.

Groundcover beds should create a natural, pleasing appearance in all areas.

A. General Specifications

1. Groundcovers shall be pruned and maintained according to accepted industry practices and consistent with the intended use.

2. Groundcovers adjacent to hardscape such as sidewalks, walkways, playgrounds, sport courts and parking lots shall be edged weekly in one ( 1) operation with the turf edging.

3. In locations where turf is not present (i. e. parks, medians, empty lots), groundcovers shall be edged monthly, or as determined by the CR, to present a clean and neat appearance and to keep the plant material from impeding foot traffic. Care shall be taken not to expose bare soil.

4. Edged ground cover will not be allowed to develop a build- up with a sheared face along the sidewalk or curb edges. Groundcover height shall not exceed six (6) inches without a beveled edge (i. e. leaning edge even with sidewalk with lower edge angled inward).

5. The contractor shall apply approved herbicide monthly and/or as required to remove and control broadleaf and grass weeds in and around all ground cover beds.

6. Plant material damaged by Contractor -applied herbicides shall be replaced at Contractor's expense.

7. The use of pre -emergent is strongly recommended in areas with overhead irrigation. In some instances, weeds may be removed by mechanical means as approved by the CR.

Pre -emergent herbicide cost shall be included in the cost proposal.

8. The contractor shall keep groundcover trimmed back 6- 12 inches from all controller units, irrigation heads, valve boxes, quick couplers, up -lighting, or other appurtenances or fixtures.

The contractor shall not allow groundcovers to grow up trees, into shrubs, or on structures or walls. The contractor shall keep groundcovers trimmed back approximately 6- 12 inches from structures or walls.

10. Any paper or litter that accumulates in ground cover areas shall be picked up daily.

11. Mulch shall be applied to all planting areas two (2) times per year, once in the spring (Apr - Jun), and again in the fall ( Sep -Nov).

12. Bare soil areas in ground cover beds shall be replanted or mulched as required. The Contractor shall apply US Composting Council STA-tested approved mulch 3"- 4" minus by 2" thick.
a. No bare soil areas are permitted in the ground cover areas. All bare soil areas shall be cultivated to 6" deep weekly while awaiting fresh mulch.

13. Ailing and/ or stunted groundcover which fails to meet expected growth shall receive additional nutrient treatments to correct deficiencies or shall be replaced by Contractor at RFP 23- 151 Landscape Maintenance Services Page 42 of 136 City Council 16 – 35 7/7/2026 its expense. If groundcover failure is determined to be due to improper treatment and/ or neglect by the Contractor, replacement shall be performed at Contractor's expense within five (5) working days.

B. Mulching of Bare Areas
In all shrub areas where bare soil is visible, the Contractor shall apply US Composting Council STA tested and approved compost mulch Y- 4" minus by 2" thick minimum twice per year (third week of January and July) and as necessary to maintain uniform and complete coverage. Leaf litter and other organic materials other than mulch shall be removed continuously.
a. All bare soil areas shall be cultivated to 6" deep on a weekly basis while awaiting fresh mulch.

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SECTION A
SHRUBS
The primary objective for maintaining shrubs and other plant material within the City' s landscape is to create a natural, aesthetically pleasing appearance throughout all areas. Shrubs to include and not limited to cacti and succulents and other plant material shall be pruned only to allow new growth to develop within the confines of planters and beds and should have soft rounded edges in most applications. The use of powered equipment must be approved before use.

A. General Specifications

1. Shrubs shall be pruned quarterly, or as required, for safety, removal of broken or diseased branches, general containment, and appearance.

2. Shrubs shall be pruned, as required, to ensure vehicular and pedestrian visibility and clearance.

3. All bare ground shrub areas, not inter -planted with ground cover, shall be cleaned a minimum of one ( 1) time per month. Cleaning shall be accomplished without removing significant amounts of any present mulch.

4. Plant material encroaching onto orfrom City property shall be trimmed back to the property line. At City's discretion, depending on circumstance, plants growing over fences and sidewalks from private property adjacent to contracted areas will also be trimmed back to the property line.

5. All gasoline -powered equipment used for pruning shrubs shall be approved by the CR.

6. Ailing, stunted, and/or dead shrubs, as a result of circumstances beyond the Contractor' s control, shall require a proposal for replacement within five (5) working days and shall be restored within one ( 1) week of obtaining a signed proposal for Supplemental Work.

7. Shrubs requiring additional nutrients to correct deficiencies shall receive such nutrients, at no additional cost to the City, within five (5) working days of discovery.

8. Shrub failure due to Contractor' s neglect or improper treatment shall be replaced, at Contractor' s sole expense, with like -kind and - sized plants, within five (5) working days.

9. The contractor shall prune shrubs according to accepted industry practices and consistent with the intended use, as well as to retain as much of the natural informal appearance as possible. Final standards will be the decision of the CR. a. For accepted industry practices, the Contractor shall refer to the AHS Standards 'Pruning and Training' manual, latest edition. b. Shrubs used as formal hedges or screens shall be pruned as required to present a neat appearance.
c. The contractor shall remove any spent blossoms or dead flower stalks as required for a neat, clean appearance.
d. Shrubs and mounding shall not exceed two (2) feet in height within areas required for vehicular sight distance, depending on roadway topography.

10. The contractor shall apply approved herbicide monthly and/ or as required to remove and control broadleaf and grass weeds in and around all shrub beds. The use of pre -emergent is strongly recommended and will be at Contractor's expense. In some instances, weeds may be removed by mechanical means as approved by the CR.

11. Any paper or litter that accumulates in shrub bed areas shall be picked up daily.

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12. Mulch shall be applied to all shrub/ planter bed areas, including medians, two (2) times per year, once in the spring (Apr -Jun), and again in the fall (Sep -Nov). See mulch specifications Section V, Letter B, Mulching of bare areas.

13. ' Box hedging" may be required on some shrubs, as designated by the CR. Shear hedging or severe pruning/trimming of plants, unless authorized by the CR, shall not be permitted.

14. Topping of plants whose natural growth stems from the base of the plant shall not be permitted.

15. The contractor may occasionally be requested to raise the bottom of the shrubs for security reasons.

16. All shrubs without ground cover shall be mulched. No bare ground areas shall be acceptable.

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SECTION VII
VINES
Vines shall be encouraged to grow and flourish by continually maintaining proper care in accordance with AHS Standards.

A. General Specifications

1. Vines and espalier plants shall be checked and removed as needed to allow for proper growth.

The contractor shall secure vines with appropriate ties to promote directional growth on supports. The contractor shall not use nails to secure vines on masonry walls.

2. Pruning of vines shall be in accordance with good horticultural practices, as defined by the AHS Standards 'Pruning and Training' manual, latest edition.

3. Vines shall be pruned only to allow for new growth to develop and to control/ direct plant size.

4. No more than 1/ 3rd of the vines should be pruned at any given time unless directed by the CR.

5. The contractor shall have deep water vines in pockets not provided with sprinklers, as required to promote optimum growth.

6. Weed control shall be applied monthly to control all emergent weeds. In some instances, weeds may be removed by mechanical means as approved by the CR. a. The use of pre -emergent is strongly recommended to control broadleaf and grassy weeds.

7. Any paper or litter that accumulates in vines and surrounding areas shall be picked up daily.

8. Mulch shall be applied to all planting areas two ( 2) times per year, as necessary, once in the spring (Apr -Jun), and again in the fall ( Sep -Nov).

9. Vines shall not be allowed to grow past the designated area. All areas explored by the vine outside of the planting area shall be removed at the Contractor's expense. Any structural damage done by excessive vine growth shall be restored within one ( 1) week at Contractor's expense.

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SECTION VIII
TREES
It is essential for the City to continue to develop and maintain an urban forest within its parks and backup areas.

The contractor shall prune trees to comply with ISA standards and maintain their characteristic shape, density, and texture. The center of gravity, or location of the mass, per tree, is close to the center and close to the ground, enabling the trees to withstand strong winds. Thus, the Contractor shall not thin or "lace out" dense foliage, except for outside branches. The Contract will include a large number of newly -planted trees and reforested areas. Tree pruning specifications for all trees over 15 feet are covered under a separate tree maintenance contract, except for the requirements to raise trees for clearance.

A. General Specifications

1. The contractor shall raise all trees, as required, to allow twelve -foot ( 12') clearance within park boundaries and fifteen -foot (15') clearance above road surfaces for vehicular traffic.

2. All trees shall be pruned as required to remove broken, crowned, dead, hazardous, and infested portions for safety reasons.

3. The CR shall be informed immediately of any hazardous trees.

4. All pruning shall be done by the use of proper tools, per ISA Standards, and disinfected after each tree is pruned to prevent the spread of disease and pathogens from one tree to another.

5. Topping trees shall not be permitted. Any pruning shall be done by those experienced and skilled in pruning techniques.

6. All cuts shall be done using proper horticultural practices. Dressing wounds is not allowed.

7. Tree stakes, ties, and guys shall be checked and corrected or replaced as needed and removed when no longer needed.

8. Ties shall be adjusted to prevent girdling.

9. Under no circumstances shall stripping of lower branches ( raising up) of young trees be permitted. Lower branches shall be retained in a " tipped back" or pinched condition with as much foliage as possible to promote caliper -retained growth (tapered trunk). The contractor shall contact the CR with any questions or concerns.

10. Downed tree debris, of all sizes, shall be cut up and removed within 48 hours of discovery.

The contractor shall be responsible for chipping and green waste disposal.

11. Newly planted trees, either by the Contractor or the City, shall become the responsibility of the Contractor if they fall within the height specification.

B. Trees Under 15 Feet

1. The contractor shall prune out branches extending beyond a tree' s shape (foliage perimeter).

2. The contractor shall prune to control size and shape.

3. Cuts shall be inside the perimeter of foliage, almost flush with a parent branch, but not harming the collar area. No butts or stubs shall be permitted. Old stubs with an outgrowth of multiple shoots shall be removed.

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4. The contractor shall prune off lower branches high enough for traffic clearance.

5. The contractor shall cut out dead, crossing, rubbing branches, and v- shaped crotches.

6. The contractor shall undercut branches over two (2) inches in diameter before final cut is made close to a scaffold (main) branch. Shredded, torn or ripped branches shall be re -cut cleanly.

7. An exposed wound, as where a branch was removed, shall remain exposed. The contractor shall not paint or apply any substance on wounds.

8. Trees close together shall be separated by the removal of intermingling branches. The exception is a large hedge or windbreak consisting of one ( 1) species.

9. All newly planted or young trees shall be double -staked by the Contractor and secured properly with CR-approved ties.
a. The contractor shall use only City -approved staking materials. b. The contractor shall always remove nursery stakes on young trees and replace t he m with double staking when trunk strength allows. c. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the CR.
d. Tree stakes shall be set a consistent distance ( minimum six [6] inches) away from the trunk of the tree to reduce abrasion.
e. The tops of tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of the main or lateral branches of the tree.

10. A tree too heavy for support by stakes shall have equally -spaced guy wire ties to stakes and shall be inspected for possible removal. The wire shall be on a 45- degree angle with the tree trunk.
a. Locations for the use of guy wires shall be determined by the CR. b. Ties shall always allow for tree movement between stakes and tree trunk. c. The contractor shall loosen or remove tree ties upon discovery that ties are too tight before ties girdle a branch or trunk.
d. The contractor shall remove stakes or tensioned cables (guy wires) from a tree trunk that is immovable in wet soil.

11. Any tree stakes or ties that are broken, loose, or damaged shall be removed immediately.

If the tree is less than one ( 1) year old or immature and requires continued support, new ties and stakes will be required.

12. Fertilizers, pre -approved by the CR, shall be applied to trees and shrubs that require supplemental feeding. Annual spring feeding shall be done in accordance with the rate indicated by the manufacturer. Fertilization may require deep root feeding or foliar micronutrient applications.

13. All trees located in Casual, Sports/Priority Turf areas shall have 2" of STA approved W-4" compost mulch installed around the tree ring continuously.

14. The Contractor shall have an ISA Certified Arborist On -call employee able to provide a risk assessment. The contractor will only charge, AEW, the arborist time to investigate and create a risk assessment. The arborist can be asked to meet with residents, the public, or elected officials to discuss tree conditions.

RFP 23-151 Landscape Maintenance Services Page 48 of 135 City Council 16 – 41 7/7/2026

SECTION IX

LAKE MAINTENANCE
A. General Specifications
The lake water quality, algae, and aquatic weed control are maintained by a separate contractor. The Specifications for this Contract include the management of the trash, leaf, and branch debris, and habitat evaluation.

1. The following lakes are to be serviced as a part of this Contract:
a. Centennial Park
b. Thornton Park

2. Water, lake and stream bottoms, surrounding embankments, riprap areas, and sidewalks shall be inspected daily and kept free of litter and debris at all times. This shall include but is not limited to trash, litter, dead fish, fishing line, bird droppings and/or deceased waterfowl, and un-anchored plant debris.
a. Skimming equipment capable of a 20-foot reach shall be required to remove the aforementioned items from the subject lakes.
b. The contractor shall remove any dead wildlife immediately, and report to the CR.

3. Park equipment such as trash cans, decorative boulders, and park benches that are periodically placed in the water shall be immediately returned to their appropriate locations, and the CR shall be notified.

4. Excessive leaf drop and other debris which results in reduced stream flow or surface collection shall be removed weekly.

RFP 23- 151 Landscape Maintenance Services Page 49 of 135 City Council 16 – 42 7/7/2026

SECTION X

PEST CONTROL
A. General Specifications
Integrated Pest Management ( IPM) principles govern the oversight and management of pest pressures. For this reason, biopesticides have been chosen as a primary control method whenever horticultural management criteria deem the anticipated result to be satisfactory. Combined with a sound IPM program, pest control through prevention, cultural practices, exclusion, natural enemies, and host resistance offers the safest, most effective means of producing high- level plant material. The City is concerned with the safety of wildlife and, therefore, the Contractor shall be expressly prohibited from using anything that may result in direct or secondary poisoning and harming of organisms.

Contractor shall employ a certified pesticide applicator to implement the IPM specifications.

1. IPM, under this agreement, will apply to planters, tree rings, hardscapes, parking lots, sidewalks, sports courts, etc. Agricultural pest control services for casual, sports, and priority turf shall be performed under a separate agreement by a state licensed/ certified agricultural pest control QAL licensed company.

2. The contractor shall manage economic thresholds of plant pests including insects, diseases, weeds, and vertebrate damage, as defined in this section.

3. The contractor shall obtain any necessary permits to comply with City, County, State or Federal regulations or laws to perform such control.

4. By submitting a proposal, the Contractor assumes responsibility and liability for the use, storage, containment, and cleanup of all pest control management materials.

5. Any failure on Contractor's part to abide by City, County, State, and Federal laws or regulations, and the Specifications contained in this section, may result in a default of this Contract.

6. Fines levied against the City as a result of the Contractor's failure to abide by regulations shall be Contractor' s responsibility to pay.

7. Contractor shall use all materials in strict accordance with the most current Federal EPA and Cal- DPR regulations, applicable sections of the California Food and Agricultural Code, Title 3, and regulations within the Healthy Schools Act (HSA).

8. The contractor shall maintain the appropriate licenses, and categories within the Licenses, including Pest Control Business License ( PCB) and Qualified Applicator License ( QALcategories ABCF).

9. The contractor shall use specified pesticides only.

B. Procedure
This section shall serve as the primary guideline for pest control operations. Weeds represent the majority of work within this Contract. All applications shall be completed in a safe manner utilizing safety procedures outlined in Appendix A, Terms and Conditions.

The contractor shall submit a comprehensive treatment schedule to maintain all working intervals ( daily, weekly, monthly, quarterly, and yearly). a. This schedule will be entered as work orders into the City database and closed out after the application has been deemed satisfactory. Completed work orders
RFP 23- 151 Landscape Maintenance Services Page 50 of 135 City Council 16 – 43 7/7/2026 shall be indicated by control of the specified pest, not completion of the application.

2. Restricted material applications, and HSA applications, require a notice of intent ( NOI) posting to the County Agricultural Commissioner, as well as to the City. The contractor must have written confirmation back from the CR before the start of the application. This written confirmation requirement may be waived upon the completion of successive treatment cycles; notification of this nature will be made in writing to the Contractor via email.

3. The contractor or Contractor's representative shall scout the landscape material for harmful pests regularly and thoroughly. The contractor assumes the primary role in this responsibility.

4. The CR shall inspect all areas of the landscape when infestations of harmful or unwanted pests are located by Contractor and will submit a plan of action to the Contractor. a. A written recommendation shall be issued by the CR to indicate the plan of action when a pesticide is required to be used as a control method.

5. A copy of the monthly Pesticide Use Report ( PUR) for all pesticides shall be filed with the County Agricultural Commissioner no later than the 10th of every month for the preceding month.
a. A copy of the FUR shall be sent and received by the City at the same time the report is filed with the county.

6. Pesticides shall be applied at times that limit the possibility of contamination from climatic or other factors.
a. Early morning application shall be used when possible to avoid contamination from drift.
b. All applications shall be scheduled after checking the NOAA weather notification system for potential rainfall. All indications shall be for rain -free weather 48 hours post application.

7. Care shall be taken in transferring, mixing, and applying pesticides to prevent contaminating areas outside of the target area.
a. Application methods shall be used to ensure that materials are confined to the target area.

8. Treatment includes the application of the pesticide, as well as the re- entry period following the application. The contractor shall be responsible for maintaining the treatment area throughout the re-entry interval.

9. Spray tanks containing leftover materials shall not be drained on -site. Dumping of tank contents is illegal.
a. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agricultural Code, EPA/DPR regulations, NPDES permit requirements, and all other applicable laws, rules, and regulations.

10. Irrigation water applied after treatment shall be reduced to eliminate runoff. When water is required to increase pesticide efficacy, it shall be applied in quantities each area is capable of receiving without a runoff.

11. Pruning is an effective prevention of an epidemic of insects and diseases (e.g. pine tree tip moth, juniper twig girdler, tree borers, fire blight). The contractor shall prune away infected RFP 23- 151 Landscape Maintenance Services Page 61 of 135 City Council 16 – 44 7/7/2026 parts and dispose of them off -site. The contractor shall sterilize pruning equipment before moving to the next plant.

12. Handling requirements may apply during transport to another location (e.g. bagging of tree limbs containing borers).

13. Snails shall be controlled regularly by Contractor before becoming an epidemic.

Biopesticides containing iron phosphate or other molluscicides, shall be initiated by Contractor early in the infestation. All reasonable precautions shall be used by Contractor to minimize health risks to non -target organisms. The City will not tolerate epidemics of snails.

14. Cleanup of hazardous material releases, to the extent indicated by the governing agency, is the responsibility of Contractor.

RFP 23- 151 Landscape Maintenance Services Page 62 of 135 City Council 16 – 45 7/7/2026

SECTION XI

WEED CONTROL
A. General Specifications
A weed is defined as any plant growing in an area where it interferes with the intent and expectation of the landscape. The City expects all areas to have minimum weed populations due to the frequency of management intervals.

1. All weed control material shall be approved by CR prior to using.

2. All weeds shall be addressed, as indicated, in the frequency of management intervals. The Specifications, in general, indicate monthly weed control with a specified herbicide; however, if required to alter the existing intervals for certain areas for higher quality Holi cultural outcomes (e.g. parking lots, planters, sidewalks, etc.)

3. Weed heights of four ( 4) inches or greater are an indication of improper weed control treatment and/ or intervals. Weedy areas will be brought to the attention of Contractor in order to gauge the reason for the deficiency. Remediation of the problem, if deemed a Contract deficiency, shall be within five (5) working days.

4. String trimmirfg, in the absence of chemical treatment, may be used to control a weed population, but satisfactory weed control is measured by both results and the visual aesthetic of the planted area.

5. Manual weed control may be substituted for chemical weed control in some instances to maintain the proper interval ( e.g. windy or rainy conditions which prevent chemical treatment).

6. Damage to plants caused by weed competition and herbicide application shall result in replacement plantings at Contractor's expense.

B. Weed Control of Hard Surfaces
Contractor shall apply an approved herbicide, in the prescribed interval, to remove and control weeds growing in cracks, expansion joints, patios, gutters ( cement/asphalt interface), interior park roads, hardscapes, and other contiguous City landscape- hardscape interfaces, in order to maintain the landscape aesthetic.

1. Areas adjacent to paved surfaces shall have minimum margins of relief provided by chemical weed control.
a. Systemic, non -selective weed control of adjacent roadside lawns shall not have in excess of twelve ( 12) inches of bare soil between the lawn and roadway edge. b. Overspray or excessively bare margins shall require replacement plants to be installed.

C. Weed Abatement of Fallow or Undeveloped Lands
Contractor shall periodically mow unwanted weeds in open space areas, wild areas, and undeveloped portions of City landscapes and vacant City lots.

1. Contractor shall perform weed abatement processes, which maintain the weed population below eight (8) inches, when required throughout the year, but not to exceed four (4) times annually.

2. Any additional frequencies or areas will be paid for as Additional Extra Work (AEW).

RFP 23-151 Landscape Maintenance services Page 63 of 135 City Council 16 – 46 7/7/2026

3. Mowing these areas shall be accomplished with a flail mower or weed eater type unit and shall be preceded with an herbicide application to maintain a weed -free appearance. Spoils shall be left on top as a mulch at the end of mowing.

4. Additionally, areas shall be maintained monthly for trash and dumped items.

RFP 23- 151 Landscape Maintenance Services Page 54 of 135 City Council 16 – 47 7/7/2026

SECTION XII

LITTER & DEBRIS MANAGEMENT
A. General Specifications
Contractor shall provide general cleanup on a daily basis, unless otherwise specified, for the purpose of emptying trash cans and picking up papers, trash, discarded items or debris which may accumulate in the landscape areas; hardscapes within the site (sidewalks, pathways, parking lots, sports surfaces); those City sidewalks that lie directly adjacent to the park or transverse and dissect the median island, vacant lots or backup lots; and all curb and gutter lines that encircle these same sites. This list also includes all other adjacent hardscape elements deemed by the CR to be part of the inventory of the respective Contract landscape areas, lakes, playgrounds, parking lots, internal roadways, and all other park and open space areas.

B. Schedule

1. All trash cans shall have full bags removed and replaced with a clean liner by 12: 00 p.m. daily.

2. Replacing all plastic trash can liners shall be part of Contractor' s routine cleaning process.

3. All litter and debris cleanup shall be performed between the hours of 6:00 a. m. — 12: 00 p. m., Monday through Sunday, unless otherwise noted.
a. Reserved picnic sites are a priority and shall be cleaned daily by 7:00 a. m., including weekends, holidays, and for special events. Pressure washing may be required as determined by the CR.

4. A route, or order of facilities, that Contractor will follow shall be submitted to the CR and updated as necessary.
a. The CR shall be notified immediately if this schedule cannot be met on a particular day.

5. All parking lots and roads shall be swept, blown and/ or vacuumed free of debris a minimum of once weekly. This does not replace daily trash and debris clean up.

6. Contractor shall remove all debris resulting from its operations daily and dispose of it off -site at the time of occurrence.
a. All debris resulting from any of Contractor's operations shall be removed and disposed of at Contractor's sole expense. No debris shall remain at the end of the workday.

5. All walkways shall be kept clean/clear of debris and plant growth. Care shall be taken not to create unnecessary hazards to pedestrian, bike, or car traffic.

6. Contractor shall not blow grass cuttings/debris into public streets or g utters that have not been previously swept or vacuumed clean.
a. Contractor shall remove debris generated adjacent to landscape areas ( i. e. sidewalks, streets, gutters, medians).
b. All second notice violations will be immediate deductions.

7. Should illegal dumping occur to any of the Contracted sites, immediate disposal shall be performed at no additional cost to the City. Any such dumping shall be reported immediately to CR.

8. Soil spoils on curb areas, including street medians and gopher soil disturbances, shall be cleaned weekly from all areas.

RFP 23- 151 Landscape Maintenance Services Page 55 of 135 City Council 16 – 48 7/7/2026 C. Pressure Washing
The contractor shall furnish all labor, vehicles, chemicals, tools, materials, equipment, transportation to perform the cleaning services as set forth herein.

Pressure Washing: Power washing with the use of hot high- pressure water sprayer ( which shall include high pressure hot water washing) for the 100% removal of dirt, stains, oil, tar, and residue to present a high -quality appearance following each visit.

2. Accumulated water remaining after the cleaning shall be removed completely so no puddling exists.

3. During regular cleaning operations, the contractor shall use high pressure, low -volume washers, and steam cleaner as necessary to thoroughly clean surfaces. Contractor is not expected to steam clean all surfaces during regular cleaning operations, but shall use a steam cleaner to clean sections of hardscapes when pressure washers are not sufficient to thoroughly wash surfaces.

4. The nozzle pressure of equipment shall not be so great so as the dislodge tile/ paver grout or cause damage to hardscape or surfaces.

5. All trash, debris, tar, freestanding oil, grease, liquids, " green waste, " food, cigarette butts, stains, liquids, graffiti, blood, bird defecation, feces, vomit, broken glass, and other materials, substance, and contaminants shall be removed from hardscape and park amenities upon completion of power washing.

6. Contractor shall provide monthly pressure washing schedules.

7. The Contractor shall pressure wash each each designated area with the following recurrence:
a. Weekly Basis
Gazebos or Patio Structures
ii. Benches, BBQ' s, picnic tables, drinking fountains, other park amenities iii. Playgrounds, equipment and surface
iv. Exercise Equipment and surfaces
V. Restroom perimeter to include the exterior of the building and the hardscape with 25' radius
a. Bi-Weekly Basis
Sports Courts (Tennis, basketball, volleyball, handball to include the court walls, etc.)
ii. Trash Receptacles
iii. Bleachers to include 25' radius around locations
iv. Dugouts and benches
V. Doggie Stations
vi. Kiosk and Educational Signs
RFP 23- 151 Landscape Maintenance Services Page 56 of 135 City Council 16 – 49 7/7/2026

SECTION XIII

UNHOUSED AREA CLEAN UP & TASKS
A. General Specifications

1. Contractor shall be responsible for cleaning miscellaneous trash items left by unhoused individuals during Contract hours.

2. Contractor shall remove and properly dispose of abandoned items (trash) daily.

3. Interaction with homeless maintenance contractor, CR, City officials and staff, and/ or law enforcement personnel may be necessary as it pertains to securing and restoring the imprint.

4. Contractor shall report to the CR regarding interference in contractual execution ( unable to mow, pick up trash, etc.) due to unhoused individuals, within 24 hours.

5. Contractor shall report any threatening individuals to the CR immediately.

6. All personal belongings shall be properly bagged and identified with a tape tag indicating location name, date and time of removal, and truck number. These bags shall be stored at a City location.

RFP 23- 151 Landscape Maintenance Services Page 57 of 135 City Council 16 – 50 7/7/2026

SECTION XIV

DRAINAGE APERTURES
A. General Specifications

1. Contractor shall inspect surface drains (i. e. catch basins, flow structures) located within the landscaped areas daily.

2. Surface drains, including catch basins where applicable, shall be maintained free of obstruction and debris at all times to ensure proper drainage.

3. Contractor shall remove any debris or vegetation that might accumulate to prevent proper flow of water.

4. During periods of inclement weather, Contractor shall take extra care to ensure all drains and drainage areas are kept clear of debris and that water is draining properly.

5. All costs incurred by the City to repaired damage due to improper drain cleaning will be recovered from Contractor.

RFP 23- 151 Landscape Maintenance Services Page 58 of 135 City Council 16 – 51 7/7/2026

SECTION XV

PLANT ADDITIONS AND/OR REPLACEMENTS
A. General Specifications

1. Contractor may be requested to replace damaged or destroyed trees, shrubs, vines, groundcover or flowers.

2. Work shall be considered as AEW unless otherwise specified. Exceptions are replacements due to Contractor's negligence, as determined by the CR.

3. Contractor shall replace all damaged plant material due to Contractor' s negligence within five (5) working days.

RFP 23- 151 Landscape Maintenance Services Page 59 of 135 City Council 16 – 52 7/7/2026

SECTION XVI

GUARANTEE AND/OR REPLACEMENT POLICY
A. General Specifications

1. Plant Health Care (PHC): The Plant Health Care approach to managing trees and shrubs recognizes that, in most cases, plant health problems are the result of many factors, not just a single agent. PHC takes a holistic approach when making management decisions that focuses on plants and their interactions with the living and nonliving elements of the landscape.

2. PHC attempts to prevent problems before they start. Managing plants health involves proper planning, plant selection and a wide range of cultural practices aimed at improving site and soil conditions. When combined with careful monitoring to identify pests in the initial stages these practices greatly reduce dependence on pesticides.

3. All new plant material and irrigation installations shall be guaranteed for a period of one ( 1) calendar year, unless damage or death of plant material is due to wind, storm, vandalism, riots, war, fire, flood, earthquakes or other events over which the Contractor has no control.

4. Existing plants shall be replaced by Contractor if it is determined by the CR that they were damaged or destroyed due to Contractor's negligence.

RFP 23- 151 Landscape Maintenance Services Page 60 of 135 City Council 16 – 53 7/7/2026

SECTION XVII

REPORTS AND SCHEDULES
A. General Specifications
Contractor shall submit reports and schedules as requested and as outlined below and in Appendix A and Appendix B. Failure to submit reports and schedules in a timely manner may result in a delay of monthly payments or a deduction. All reports and schedules shall be either provided by, or in a format approved by the City.

B. Reports

1. The following are required reports and frequency of delivery by email and followed up by phone call to CR:
a. Personnel staffing by area, total employees, total hours — as submitted to DIR b. Pesticide application reports — daily, including NOI c. Pesticide Use Reports — monthly
d. Incident and Accident Reports — immediately
e. Hazard Reports — immediately
f. Refuse — shall be kept on file by Contractor and correlated with an invoice g. Fertilizer application ( if applicable) — daily, by site, amount, date, material h. Water truck (if applicable)— gallons per week
i. Irrigation system malfunction ( central control) or shut down — monthly j. Vandalism — weekly, by site
k. Homeless encampments — weekly
I. Sports field renovation schedule —will be provided by CR. m. Lake problems or challenges — immediately
n. Damage to appurtenances — immediately
o. Plant replacement, by area — immediately
p. Emergency call out log — monthly
q. Consumable goods log — monthly
r. Irrigation audits — monthly
s. Hardscape cleaning — monthly
t. Pest control advisor recommendations — as required by California Code of Regulation
u. Safety inspection log for Contractor's yard, equipment, performance - monthly v. Additional Extra Work —weekly, as requested
w. Vacant lots log contract completion — quarterly
x. Tot lot rototilling — monthly
y. DG pathways repair/maintenance — monthly
z. Bike trails/Asphalt Cement walkways — monthly
RFP 23- 151 Landscape Maintenance Services Page 61 of 135 City Council 16 – 54 7/7/2026 aa. Pressure washing amenities and playgrounds — monthly

2. Additional reports may be occasionally required to assist the City. These reports shall be detailed, thorough and may include, but not be limited to, the following:
bb. Suggestions for improving problem areas;
cc. Proposal needed prior to performing any Supplemental Work; and dd. Large scale projects.

C. Schedules

1. Monthly Maintenance Schedule
Contractor shall provide a maintenance schedule to the City in calendar format within thirty 30) days of the start ofthe Contract. Schedules shall show the day of the week the operation is to be performed, or the order of rotation areas will be serviced, such as for debris pickup or pruning operations. These schedules will be entered into the work order system and Contractor performance will be evaluated based on this rotation.

2. Required schedules and frequencies of delivery are:
a. Mowing services for each park site — weekly
b. Shrub trimming ( backup lot, medians, parks, MOU)— quarterly c. Irrigation audit —quarterly
d. Irrigation evaluation of athletic fields — weekly
e. Divot/low spot filling of sports/ priority fields — weekly f. Tree raising — weekly, as needed
g. Coal bin cleaning —weekly
h. Sand lot rototilling — bi-weekly
i. Weed abatement (spray followed one [ 1] week later by string trim) — quarterly j. Weed abatement (vacant lot/wild lot) —quarterly
k. Other weed abatement — monthly
I. Cleaning of parking lots and park roads —weekly
m. Mulching — bi- annually
n. Sport court cleaning —weekly
o. Groundcover trimming — monthly
p. DG surface repair — monthly
q. Bike trail chemical edging — monthly
r. Special projects and locations — as requested
s. Supplemental and locations — as requested
t. Irrigation programs —weekly
u. Additional Extra Work— as needed
v. Lake cleaning —weekly
w. Lake debris — daily
RFP 23- 151 Landscape Maintenance Services Page 62 of 135 City Council 16 – 55 7/7/2026 x. Other items as requested by the CR —as needed

3. Any other activities that Contractor performs on a regular or semi -regular basis and as determined or requested by the City will require a schedule to be submitted.

4. Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the CR for review, and if appropriate, approval, within five ( 5) working days prior to scheduled time for the work.

Notification of change in scheduled work due to circumstances beyond the control of Contractor must be received by the City at least 12 hours prior to the scheduled time for work to begin.

5. All schedules shall be of a format either supplied or approved by the City.

6. Contractor shall adjust work schedules within the same week to accommodate all City - observed holidays, during inclement weather, under emergency notification, and for periods of excessive rainfall.

RFP 23- 151 Landscape Maintenance Services Page 63 of 136 City Council 16 – 56 7/7/2026 9)
A. Irrigation Reports

CITY OF SANTA ANA

SECTION XVIII

IRRIGATION REPORTS AND SCHEDULES

1. Written reports of any repairs or modifications to the irrigation system shall be turned monthly to DR. Failure to do so may delay payment of invoices.

2. Examples of other written reports Contractor shall provide are:
a. Monthly irrigation system audit sheet
b. Irrigation zone narratives, shall keep a plot plan at the controllers when applicable)
c. Irrigation material purchase request (if applicable) d. Create and maintain an inventory log of irrigation equiptment components throughout the city, by District.

B. Irrigation Schedules

3. Contractor shall provide an Irrigation Controller Program Log for each manual controller by area within thirty (30) days of the start of the Contract. Any changes to the regular schedule shall be reported to the CR immediately and recorded on the Irrigation Controller Program Log.

4. Contractor shall provide to the City a schedule of all manually -watered areas, including those where use of a vehicle is required, within thirty (30) days of the start of the Contract. Any changes to the regular schedule shall be reported to the CR immediately and recorded on the schedule.

RFP 23- 151 Landscape Maintenance Services Page 64 of 135 City Council 16 – 57 7/7/2026

SECTION XIX

CIVIC CENTER
A. General Specifications

1. In addition to the standard Grounds -Landscape Specification, the following special maintenance shall be performed. Downtown Civic Center Grounds and Landscape — The Downtown Civic Center Area is the home of federal, state, county, and city government for Orange County. The classification of maintenance required at this site is considered " high -end commercial."

2. All pedestrian hardscape areas, including but not limited to plazas, malls, sidewalks, pedestrian street crossing, vehicular drop-off areas, etc., shall be blown and/or swept clean daily; Monday - Friday. The Contractor is not responsible for blowing parking lots, only for litter removal. Contractor is not responsible for pressure washing.

3. All site amenities, including but not limited to, signage, benches, hand railing, electrical boxes, public telephones, newspaper machines, cigarette urns, light bollards, etc. shall be completely wiped clean with a germicidal cleanser and polished continuously as stains and dust appear.

4. All trash receptacles shall be emptied daily, seven ( 7) days per week and replaced with new trash liners. The Contractor shall install trash liners so as not to be seen on the exterior of the receptacles. The Contractor shall be responsible for replacing missing trash receptacle lids and interior waste receptacles when missing. Lids and interior waste receptacles shall be provided by the City. Lids shall be completely wiped clean with a germicidal cleanser and polished continuously as stains appear.

5. All cigarette urns shall be sifted daily Monday, Wednesday, and Friday. The sand in the cigarette urns shall be fresh and leveled. Contractor shall replace cigarette urn sand with 20 white silica sand once per month.

6. All drinking fountains shall be completely wiped clean with a germicidal cleanser and polished to a high luster with an approved product on Monday, Wednesday, and Friday of each week.

7. All trees below 15' shall be pruned four (4) time per year (first week in January, April, July, and October) using hand shears and loppers. The intent is to prune the plant material without the average lay person noticing the cuts.

8. All shrubs requiring hedging shall be trimmed every two weeks.

9. Replace all 52 state flags in the Plaza of the Flags the first week of January and July of each year. Flags to be provided by City.

10. All turf in the Civic Center area is considered priority turf.

11. Perennial/Annual Color: All perennial/annual color beds shall be maintained and planted/rotated three (3) times per year (first week of January, May, and September) as detailed in Attachment 5.

12. Fertilization: Cyad and Palms shall be fertilized two ( 2) times per year (first week in March and September) per the City's agronomic plan.

13. The Contractor shall be required to clean trash and large debris in parking lots in the Civic Center. The work shall be performed in the early morning hours or at a time of day that will not disturb residents. If the work is to be performed during the day, the contractor shall develop a strategy to close off parking lots to prevent people from parking so he/she may clean the entire parking lot.

14. AII signage, drinking fountains, concrete pads, trash receptacles, site furniture, bollards, concrete or asphalt areas with stains around trash receptacles, security RFP 23- 151 Landscape Maintenance Services Page 65 of 135 City Council 16 – 58 7/7/2026
lights, park benches, walls, and the pavement beneath them and other Civic Center amenities shall be cleaned daily.

15. The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance.

16. After heavy windstorms or other inclement weather that impacts sites under this agreement, the Contractor shall bring in extra staff to clean all Civic Center areas within twenty-four hours ( 24 hrs.) at no additional cost to the City. Debris ( 80 lbs. or less), such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites.

17. Drain inlets shall be checked and if necessary cleaned once per day to avoid flooding of areas during inclement weather.

18. The Plaza of the Flags shall have flags displayed at all times. The Contractor shall visually inspect the flags every day to assure they are in good condition. Should, in the opinion of the DR, any flag is not in good condition (faded, discolored, torn and/ or having holes) the Contractor shall immediately request a new flag from the DR.

Contractor shall raise the new flag immediately upon receipt from the DR. The Contractor shall replace all flags twice a year ( January, July) with flags provided by the City.

19. Japanese Garden Pagoda shall be cleaned daily.

B. Annual Color Planting and Maintenance Specification at Civic Center

1. Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator may adjust this if adequate organic matter is already present in the soil but the successful bidder must be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1. 5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio of 1: 2: 1, 1: 1: 1, 1: 2: 2 or similar. Do not use a higher rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must be removed from the bed.

2. During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it was growing in the container. Smooth out the soil around the plants after planting, including footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material ( deeper for larger pots).

3. Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be planted at different times of the year may include but not be limited to the following annual bedding plants:
a. Spring/Summer— April through October 1
RFP 23- 151 Landscape Maintenance Services Page 66 of 135 City Council 16 – 59 7/7/2026 C. Vandalism
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea ( periwinkle) Zinnias
b. FaIINVinter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus

1. Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or vandalized, the Contractor shall provide the City's representative with a proposal to replace missing/damaged plants. After the City' s Representative signs the proposal, the Contractor shall then replant/replace missing/ damaged plants within 48 hours.

2. The City's contract administrator shall be the sole judge of whether the above specifications are met. The contract administrator shall also approve the types and combinations of color bedding plants prior to installation.

D. Quality of Life Team (QOLT) (Civic Center)

1. Homeless and Transient Encampent Clean Up
a. Contractor shall remove transient/homeless encampments that may include, but is not limited to tents, soiled clothing, blankets, human feces, hypodermic needles, and items listed above. Clean up multiple encampment sites shall be scheduled or on an on -call basis. b. Work will consist of surveying sites, collecting debris, dismantling temporary structures, removing trash, and disposing of all debris at a local facility specified by the City. Jobsites can be in heavy foliage, embankments, train tracks, creeks and other areas requiring alertness to the environment and pre -planning to prevent injury or illness.

C. Contractor shall remove unwanted natural or environmental materials including, but not be limited to, bio-waste, dirt, nests, hypodermic needles, silt, feces, grime and similar.

2. Removal and disposal of debris/rubbish, including:
a. Trees, cut brush, dead trees, tree limbs, and similar materials, b. Furniture, mattresses, appliances, scrap metals, junk, automobile parts or machinery, tires, televisions and other electronic devices, c. Structure demolition, including wood frame, concrete, asphalt, bricks or other construction debris,
d. Garbage, litter, cardboard, metal cans, glass, feces, fruit/vegetable matter,
e. Hand sweeping ( or blowing) of streets, alleys, sidewalks and similar areas.

Contractor may be required to occasionally perform confined space clean- up for entry into designated areas.

RFP 23- 151 Landscape Maintenance Services Page 67 of 135 City Council 16 – 60 7/7/2026

4. Contractor maybe assigned to work alongside Santa Ana Police Department and Social Services/Outreach Support Workers when clearing transient/homeless encampments.

Immediately contact the City of Santa Ana Police Department in the event that weapons are found. Under most, circumstances, the City's Police Department will have confiscated weapons and illegal contraband prior to the arrival of the Contractor.

6. Contractor may be required to post City provided " Notice to Clean or Remove Property" signs at the work site prior to the commencement of each removal project as established in the work -scope and as directed by City representative. Depending on circumstances, this posting may occur 24- hours from the date of the clean up or as determined by the Projects Manager. Contractor shall photograph posted notices to document time and location of posting as instructed by Projects Manager and City.

7. Contractor may be required to bag and identify personal property left behind at clean-up sites and transport them to a place designated by the Projects Manager or City.

Guidelines for property identification will be provided by the City. Such items include but are not limited to items in good repair such as organized backpacks, clean and clearly identified medication, eye glasses in good condition, wallets, handbags, jewelry, operating watches, non -soiled duffel bags, and non -soiled and organized bedrolls.

8. General:

9. Staffing:
a. Furnish all labor, equipment, materials and supplies (including trash bags and any other supplies necessary), tools, services and special skills required to perform all services listed above on City streets, alleys, and various locations and other related services as set forth in the Scope of Services and in keeping with the highest standards of quality and performance.
b. Cooperate fully with all authorities regarding any investigations of the preceding activities. Submit a completed report to Projects Manager by the next business day following work completed under this contract. a. Mobil Unit: Two ( 2) full-time employees from Monday— Friday from 7 am4 pm to collect, bag, and tag lost and abandoned property with the QOLT team.
b. They required a full- size vehicle with an electric dump trailer, or equivalent, to assist with homeless refuse pickup.
c. City Yard Storage: One ( 1) full-time employee from Monday -Friday from 7:30-4:30 managing the storage facility center located at the City Yard. d. No vehicle is required.
e. Staff should be trainable by City Staff and SAPD for homeless property pick up and storage.

RFP 23- 151 Landscape Maintenance Services Page 68 of 135 City Council 16 – 61 7/7/2026

SECTION XX

LAWN BOWLING
A. General Specification, Lawn Bowling
Mowing, irrigation, and fertilizing are the primary turfgrass practices needed to sustain a turf surface of acceptable quality on a bowling green. Mowing, irrigation, and fertilizing are interrelated to such a degree that a reduction in leaf area by reducing the mowing height or using the vertical mowers too aggressively would require an adjustment in the frequency and intensity of fertilizing and irrigation.

Throughout the growing season, the turfgrass grows both vertically and horizontally. When the turfgrass grows, it gets longer, and the matt gets thicker. Correct mowing of the lawn bowls green maintains the smooth and consistent rolling of the bowls, and the grass shall not get longer and thicker to maintain an ideal playing surface.

B. Mowing
Equipment required for The Santiago Park Lawn Bowling Greens are required:
a. Scott Bonner 30" Queen Mower 16- blade reel mower with a Honda

5. 5 hp gas engine, OR EQUAL
b. Groomer OJLBC- 20002-08, OR EQUAL
c. Sand Spreader OJLBC-2005-07, OR EQUAL
d. GROUNDSMAN AERATOR OJLBC- 1998-05Model 460, OR EQUAL

1. Bowling at the Santiago Park greens must be done in a north -south direction. Mowing should be done at a 45-degree angle to the roll of the bowl. Therefore, the mowing directions at the green should be northwest to southeast or northeast to southwest.

Contractor must perform mowing as follows:
a. These directions should be rotated each time mowing is done. b. During the months of April through November, mow two (2) times per week; set mower height to 1/ 8".
c. During the months of October through March, mow once per week; set mower height to'/ 4".
d. Overlap each pass of the mower by 50%.
e. The Scott Bonner blade is sharpened at a 90-degree angle, enabling the blade to be removed and reversed. When both sides of the reel are dull, the blade is removed and back lapped.

2. DethatchingNerticutting :
a. Contractor must remove thatch material to allow proper water and nutrient permeability. Thatch is a buildup of dead and decaying herbaceous material at or slightly below the ground level. If thatch remains, the turf builds up unevenly and is more susceptible to fungus infections. The thatch slows the roll of the bowl and can alter the course of the roll.
b. Contractor must remove thatch during the months of April through November Verticut, dethatch, and level green twice a week. Set cutting blades' height to'/ 4 inch in depth.

RFP 23- 151 Landscape Maintenance Services Page 69 of 135 City Council 16 – 62 7/7/2026

3. Grooming:

4. Aeration:
a. Contractor must perform grooming services during the months of April through November every year.
b. Contractor must groom grass twice a week as described on page 6 of greens maintenance manual. Schedule work for Tuesdays and Thursdays. Set the cutting blades depth to 1/ 16 inch.
a. Contractor must perform aeration during the month of March every year.
b. Conractor must plug with '/ z- inch diameter 6-inch long hollow tines.

Remove debris from the greens after plugging. Backfill the empty holes with pure washed sand sieve #60, approximately 7 tons.
c. After aeration, coordinate fertilization with the IPM contractor (separate contractor) and immediately finish by watering.

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SECTION XXI

CENTENNIAL PARK
A. Centennial Park:

The Contractor shall clean and maintain the following areas of Centennial Park:

1. The parking lot south of Rancho Santiago College is a part of the agreement site.

2. The unimproved planting area east of Rancho Santiago College is a part of the agreement site.

3. The irrigated area outside of Dan Young Soccer Complex to the west is a part of the agreement site.

4. The Contractor shall pressure wash off daily from pedestrian hardscape areas bird droppings.

SECTION XXII

VACANT LOTS
A. Vacant Lots
The Contractor shall perform daily blowing -off, trash and debris removal, including managing weeds.

1. 101" and Flower

2. 1s' and Mountain View

3. Bristol and Tolliver

4. Bristol and Myrtle
RFP 23- 151 Landscape Maintenance Services Page 71 of 135 City Council 16 – 64 7/7/2026

SECTION XXIII

SANTA ANA STADIUM
A. Santa Ana Stadium
The historic Santa Ana Stadium is a premier youth football and soccer venue. In addition to the standard Grounds -Landscape Specification, the following special maintenance shall be performed:

1. All pedestrian hardscape areas, including but not limited to, grandstand bleachers, ramps, tunnels, and sidewalks, shall be blown and/ or swept clean daily, seven ( 7) days per week.

2. All parking lots, safe dispersal areas, vehicular drop-off areas, etc. shall be blown and/ or swept clean once per week, on Thursdays. Trash shall be picked daily.

3. All site amenities, including but not limited to, signage, player benches, hand railing, public telephones, etc., shall be completely wiped clean with a germicidal cleanser and polished to a high luster with an approved product on Friday of each week.

4. All grandstand bleachers shall be inspected continuously and wiped clean as stains and dirt appear.

5. All turf in the Stadium area is considered priority turf.

6. All surfaces within the Stadium ( including tunnels, bleacher areas, all walkways, seats) shall be high pressure washed quarterly (the third Monday of July, October, January, and April) to remove stains, gum, candy, dirt, etc. See pressure washing scope.

7. The contractor shall be able to provide additional staff for special events, before and after, at the stadium to handle the additional trash and debris.These special event services shall be billed per event.

City Council RFP 23- 151 1Landscape Maintenance Services Page 72 of 135 16 – 65 7/7/2026

SECTION XXIV

SANTA ANA ZOO
A. Santa Ana Zoo (Zoo)
The Santa Ana Zoo was established in 1952 and is a 20 acre zoological park and botanical garden.

Due to the sensitivity of the animals at the zoo and unique plantings, there are some variances from the standard Grounds -Landscape Specification. The following special maintenance shall be performed for the Zoo site only.

1. The Contractor shall use electric -powered equipment in the course of providing service at the Zoo. Gas powered equipment is not allowed unless approval is granted by the CR.

2. All turf at the Zoo is considered casual turf. Casual turf at the Zoo shall be mowed using a Mean Green Mowers EVO or equivalent commercial electric mower as approved by the CR.

3. The interior courtyard adjacent to the cafe and playground sees the highest use levels of all turf areas at the facility. This location should be overseeded and renovated as needed throughout the year to maintain consistent turf quality, aesthetics, and provide the highest amount of usability for visitors. This should be coordinated with the CR for the Zoo.

4. Tree Edging No -Mow Turf - Trees maintained with natural no -mow lawns ( i. e. Carex sp.) shall not have shovel cuts around trees.

5. All mulch at the Zoo shall be 2" minus composted mulch applied to a 2" thickness unless approved by the CR. Mulch shall not cover root flare of trees and the base of shrubs leading to plant health issues.

6. To lessen the impact on daily Zoo operations and provide the best well- being for the animals, tree pruning specifications include trees up to 30' height with DBH less than 18". This is restricted to the interior of the Zoo and immediately adjacent to animal habitats. This specification allows for ornamental pruning of small and moderate sized trees to occur throughout the year along with routine landscape maintenance services. This has the effect of spreading out the burden on the facility and drastically reduces the amount of time areas need to be closed off to the public. Large trees and trees outside the public areas are not included. Please see attached diagram for a map.

7. An ISA TRAQ Certified Hazardous Tree Professional shall evaluate all Zoo trees and provide a written report using the Arbor Access Tree Management Software program or an approved equal) one time only within six months of the start of the contract.

8. Tree Establishment — "Treegator" Slow Release Watering Bags or similar shall be provided for newly planted trees as determined by the CR, Gator Bags shall be filled weekly for the first two growing seasons.

9. California Natives and Drought Tolerant Shrubs - Selectively prune and trim all native plants during appropriate seasons to ensure pedestrian paths, walkways and sidewalks are not impeded or as necessary based on best horticultural practices. i. e. Romneya coultefi pruned to 6" in late summer or fall, Salvia Cleveland# pruned in fall, Zauschenria sp. established plants cut back hard in winter after flowering.

10. Bamboo - Dead, old, small, leaning or misshapen culms shall be removed annually.

Cuts shall be made as close to the ground as possible and straight across so there RFP 23- 151 Landscape Maintenance Services Page 73 of 135 City Council 16 – 66 7/7/2026 are no dangerous, sharp points sticking out of the ground. Care shall be taken to avoid damaging newly emerging culms. The CR will provide additional direction on which clumps may be topped to increase the screening effect or " legged -up" for aesthetics. Giant timber bamboo shall be maintained with a minimum of 12" distance from building foundations.

11. Epiphytic Specimen Plants - Epiphytic plants ( Platycerium sp., Bromeliads, Anthurium sp., Tillandsia sp., Laelia sp., etc.) require special attention and may not have dedicated irrigation systems. These specimen plants shall be hand -watered at varying intervals depending on the time of the year based on horticultural requirements. Platycerium shall be fully drenched including the fronds.

12. Ornamental Grasses - All Cortaderfa selloana ( pampas grass) specimens smaller than four feet in diameter shall be removed immediately and disposed to control invasiveness. Warm -season grasses shall be cut to the ground in fall or winter consistent with best horticultural practices. Ornamental grasses shall be cut within 6" with a flat top and not mounded. Large clumps (5+ seasons) only exhibiting growth around the edges of the clump shall be dug up, divided, and replanted.

Thysanolaena maxima specimens shall be minimally pruned to maintain form and tidiness.

13. Animal Enclosures& Animal and Human Safety - The Contractor' s workers must not enter animal enclosures without prior approval from the Zoo Manager or their representative. Workers must not touch or feed any of the Zoo's animals. In the event of an escaped dangerous animal, the workers will be asked to stop work immediately and evacuate the zoo. Annually, the Contractor shall provide their employees working in and around animal exhibits with basic training on zoonotic disease prevention and common- sense sanitary measures. The Contractor shall meet with the Zoo Director or their representative for relevant information before commencing work.

14. Gutter Maintenance - The Contractor shall pay attention to clearance of gutters within the Children' s Zoo area to prevent blockage and the growth of weeds.

15. Zoo Closure Days - The Zoo is closed to the public on Thanksgiving Day, Christmas Day ( December 25), and New Year's Day ( January 1). The Zoo is open all other holidays. The Zoo may be closed to the public during severe inclement weather.

Closure days are subject to change by the CR.

16. Rock Mulch Groundcover - Cactus and succulent beds are to be mulched with Dos Rios Pebbles 3/ 8" by Southwest Boulder and Stone or equivalent type to match existing as approved by DR. Pebble mulch shall be maintained at a 1" depth and kept off adjacent walkways.

17. General Maintenance, Daily Maintenance - All trash and debris ( branches, glass, metal, paper, etc.) on the ground or in trash receptacles shall be removed from all worksites, landscaped and paved areas each day Monday through Sunday before 10: 00 a.m., when the Zoo opens to the public. All organic debris (twigs, leaves, fruit, sand, gravel, rock, wood chips) on the pathways shall be removed from paved areas each Monday and Friday before 10: 00 a. m., when the Zoo opens to the public. DG pathways shall be maintained through limited blowing and raking to reduce particulate pollution and dust in animal habitats.

18. Washing Landscape Material - To maintain plant health and aesthetics, plant material shall be washed down on a regular basis to remove any accumulated dust and cobwebs.

RFP 23- 151 Landscape Maintenance Services Page 74 of 135 City Council 16 – 67 7/7/2026

19. Inspection of Perimeter Fence — Daily, the Contractor shall inspect the integrity of the chain link perimeter fence for breaches and advise the Zoo Director or CR of issues.

20. Trimming and Weed Removal within Exhibits —
a. Quarterly, the Contractor shall blow -off leaf litter accumulating on animal exhibit roofs, netting, cages, etc. including, but not limited to, Colors of the Amazon Bird Aviary.
b. Monthly, the Contractor shall inspect plant material in the animal exhibits for damage to the netting and trim plants pushing through animal exhibit roofs, netting, cages, etc. to prevent damage.
c. Contractor shall perform weed removal in the Anteater and Amazon' s Edge exhibits.

21. Pressure Washing - The Contractor shall perform weekly and as necessary pressure washing of paved areas, site furniture, drinking fountains, etc. in the cafe eating area.

22. Resetting Seating — The Contractor shall, Monday through Sunday, before 10:00 am each morning, reset all tables and chairs in the Zoo.

23. Blowing -Off Exhibits — The Contractor shall blow-off/clean animal exhibit roofs, netting, cages, etc. on a routine basis. Prior to performance, the Contractor shall coordinate with the CR.

24. Storm Drain Maintenance — The Contractor shall continuously maintain the Zoo' s storm/ area drains, including the filter fiber by keeping them clean and free of debris.

The Contractor shall change the storm/area drains filter fiber, which shall be provided by the Zoo, as necessary.

25. Weekly Meeting — The contractor shall plan to have a standing weekly meeting with the CR and involve the IPM representative in the meeting.

26. All IPM and Agricultural pest control services at the Zoo only shall be performed under a separate agreement by a state licensed/ certified agricultural pest control QAL licensed company.

RFP 23- 151 Landscape Maintenance Services Page 75 of 135 City Council 16 – 68 7/7/2026

APPENDIX

TERMINOLOGY
A. Interpretation / Terminology
The following terms are for convenience and reference only and are not intended to define or limit the scope of any provision hereof. The following words shall be construed to have the following meanings, unless otherwise apparent from the context in which they are used:

1. As Needed: To maintain the grounds in a clean appearance as determined by the City. The intent is to permit the City to receive services beyond the scheduled frequencies on an occasional basis. Should a service be needed on a consistent basis the City shall amend the Contractwith Contractor subject to approval by the City Council.

2. Additional Cleaning ( or Operation): The completion of all maintenance tasks, in whole or in part, to ensure that the specified conditions resulting from the Initial Cleaning" or "Initial Operation" sustained or retained.

3. Appurtenances: Objects or features, which are component parts of the areas to be maintained. Appurtenances include, but are not limited to: seat walls, bollards, valve boxes, bike racks, fences, walls, monument pedestals, decorative features, benches, picnic tables, light standards/flag poles, handrails, electrical panels and transformer enclosures, and signage.

4. Sport/ Priority Turf: Grass surfaces are maintained for the goal of primarily providing a smooth, safe playing surface for sports.

5. Automated Irrigation System: Valves, sprinklers, etc., that are operated using a controller which functions electrically, hydraulically, or thermally.

6. Biopesticide: Certain types of pesticides are derived from such natural materials as animals, plants, bacteria, and certain minerals.

7. BMP: Best Management Practices are identified by individual industry and must be incorporated into the operational management of the Contract.

8. Centrally Operated Irrigation System: Sprinklers, valves, etc., are turned on remotely from centralized software.

9. Confined Area: An area of turf bordered on three (3) or more sides by shrub beds, planters, hardscapes, walls, fences, play areas, decomposed granite areas, or other like borders.

10. Contiguous Hardscape: Hardscape medians that are on the same street as the landscaped medians and continue through to the next major intersection.

11. CR: City Representative.

12. EIC: Employee in Charge.

13. Emergency: An unforeseen combination of circumstances or the resulting state that calls for immediate assistance or relief.

14. AEW: Authorized Extra Work not in the contract to be approved by CR before City Council 16 – 69 7/7/2026
starting or completing. AEW's will state the hourly rate of each laborer and trade to make the repairs, sample sheet attached. However, in case of a callback for workmanship failures approved through the AEW, the city will deduct a similar rate to make the corrections via a failure to perform ( FTP).

15. ET: Evapotranspiration, or the water lost from a plant system due to evaporation from soil or transpiration of water through the plant.

16. Casual Turf: All grass locations which are primarily used for leisure activities and not used for sports. Not sports or priority

17. Green Waste: Any waste from vegetation, including but not limited to: tree trimmings, grass cuttings, dead plants, leaves, branches, wood and dead trees, and similar materials naturally occurring within the subject areas, or generated as a result of services provided by Contractor. " Clean Green Waste" shall not contain more than 10% contaminants.

18. Hardscape (or Hardscapes, Hardscape Areas): Sidewalks, walkways, patios, quads, game courts, bike paths, paved areas, and like surfaces.

19. Hazard: Anything likely to cause a person or animal harm.

20. Homeless imprint: An area defined by belongings, including personal items such as tents, carts, tarps, blankets, furniture, and food, which appears to be a settled area.

21. Initial Cleaning ( or Operation): The first cleaning or first maintenance operation of several scheduled for a given day.

22. Interior Roads: Roads that are contained within the boundaries of a given area.

23. Litter: All paper, plastic, cans, bottles, or other material discarded in or on any location within the Contract area other than in a trash container provided for that purpose.

24. Non -emergency: An unplanned service requirement that needs additional attention in a prescribed period.

25. Pesticide: Products that prevent, destroy, repel, or mitigate a pest, orwhich are plant regulators, defoliants, desiccants, or nitrogen stabilizers. A registered chemical is identified using an EPA and/ or Cal Registration Number, or both.

26. Recyclable Material: Plastic, glass, or aluminum materials have economic value when separated from trash.

27. Repair or Replace: Equipment or property shall be repaired or replaced as determined by the City with like kind and quality. The intent is to maintain the equipment or property in good condition and consistent with the current model brand or manufacturer.

28. ROC: Rail Operations Center.

29. ROW: Right-of-way.

30. SDS: Safety Data Sheet

31. Spot Cleaning: The cleaning of only those portions of a floor, walkway, wall, fixture, table, furnishing, handrail, bench, or other surface(s) which are soiled dirty, stained, marked, smudged, etc.), where the entire surface may not be sufficiently soiled to warrant cleaning the entire surface. The contractor shall City Council 16 – 70 7/7/2026
interpret the term "spot cleaning" to include the complete cleaning/ washing of any surface which does not or would not, have a clean, uniform appearance after the cleaning of only portions of that surface.

32. Street Sidewalks (or External Sidewalks): Sidewalks or paved walkways that parallel streets, and which may exist on the perimeter of or adjacent to the areas to be maintained.

33. Trash: All litter, garbage, refuse, rubbish, dead fish and birds, human or animal feces and other materials and substances discarded or rejected as being spent, useless, worthless, or waste.

34. Pressure Washing: Power washing with the use of high- pressure hot water spray to remove dirt, stains, oil, tar, and residue to present a high -quality appearance following each visit.

35. Failure to Perform ( FTP): Costs associated with services that cannot be made up shall be subject to action provided for herein, at a penalty of $300 per site per item per day not corrected or the cost to have an outside contractor perform the service.

36. Compost: The product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896. 2( a)( 4). The eligibility requirements for meeting the Annual Recovered Organic Waste Product Procurement Target require that the Compost must either be i) produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter

3. 1 of Division 7; or ii) produced at a large volume in -vessel digestion facility that composts on -site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State's composting operations regulatory requirements.

37. Direct Service Provider: A person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982( a)( 17).

38. Recovered Organic Waste Products: Products made from California, landfill - diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982( a)( 60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in -vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

39. SB 1383: Senate Bill 1383 of 2016, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time.

40. SB 1383 Eligible Mulch: Mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7, and which meets the conditions as specified by 14 CCR Section City Council 16 – 71 7/7/2026
18993. 1( f)(4) for the duration of the applicable procurement compliance year.

FOR PROPOSERS' REFERENCE ONLY
City Council 16 – 72 7/7/2026

APPENDIX II

ADDITIONAL TERMS AND CONDITIONS
City Council 16 – 73 7/7/2026

TABLE OF CONTENTS

SECTION

1. CONTRACT REQUIREMENTS

1. 1 Independent Contractor

1. 2 Contract Transition

1. 2. 1 Transition In

1. 2. 2 Transition Out

1. 3 Hours and Days of Maintenance Services

1. 3. 1 Scheduling of Operations

1. 3. 2 Service Schedules

1. 4 Non -Interference

1. 5 Consumable Materials and Supplies — Contractor -Supplied

1. 6 Consumable Materials and Supplies — City -Supplied

2. RESPONSIBILITIES OF THE CONTRACTOR

2. 1 Inquiries and Complaints

2. 2 Safety

2. 3 Vehicles and Equipment

2. 4 Locks and Keys

2. 5 Service Yard and Storage Area(s)

2. 6 Utilities

2. 7 Traffic Control

2. 8 Bloodborne Pathogens and Biohazardous Material

2. 9 Accident Reporting and Site Securing

2. 10 Vandalism

2. 11 Cooperation / Collateral Work

2. 12 Protection of Existing Facilities and Structures
City Council 16 – 74 7/7/2026

2. 13 Protection of Property During Inclement Weather (Emergency Response)

2. 14 Emergency Numbers and Emergency Call -Outs

2. 15 Contractor' s Staff

2. 16 Work and Workmanship

2. 17 Supervision and Special Skills

2. 18 Management and Enforcement

2. 19 Contact with Minors

3. EXECUTION OF WORK

3. 1 Subcontracting

3. 2 Contractor Hiring

3. 3 Notice Requirements

3. 4 Default by Contractor / Termination

3. 5 Temporary Suspension of Work

3. 6 Damage Caused by Contractor

3. 7 Non -Emergency Call -Outs

3. 8 Work Not Included

3. 9 Signs / Improvements

4. ENVIRONMENTAL REQUIREMENTS

4. 1 Environmental Requirements

4. 2 Refuse Disposal

4.3 Hazardous Materials

4.4 Sound / Noise Control Requirements

5. CHANGES TO THE CONTRACT

5. 1 City's Right to do Work

5. 2 Changes in Service
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5. 2. 1 Special Events

5. 2. 2 Construction Activity and Maintenance Functions

5. 3 Special Requests

5. 3. 1 Soil and Plant Testing

6. CONTRACT ENFORCEMENT AND EVALUATION

6. 1 Contract Enforcement

6.2 Performance Evaluation
City Council 16 – 76 7/7/2026
SECTION 1

CONTRACT REQUIREMENTS

2. 1 Independent Contractor
The Contract between City and Contractor is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association, as between the City and Contractor. The contractor understands and agrees that all persons furnishing services to the City under this Contract are, for purposes of Workers' Compensation Liability, employees solely of the Contractor and not of the City. The contractor shall bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any person for injuries arising from or connected with services provided to the City hereunder.

2. 2 Contract Transition

2. 2. 1 Transition In
Contractor shall provide a written statement of their transition plan to include potential personnel who will be on the transition team and their roles, subject to City approval. Also included shall be sample timelines illustrating when the Contractor will be fully in place and performing all tasks. The anticipated transition period will be three ( 3) months.

A contract start-up period of three ( 3) months shall commence from the first day of the agreement period. The Contractor shall perform the following tasks during this period: 1) shovel -cut all tree rings; 2) raise all trees; and, 3) mulch all areas; 4) irrigation audits; 5) pressure washing appurtenances; 6) and repair DG paths.

The Contractor acknowledges that each site' s irrigation rotors/ heads and lateral irrigation lines may have deficiencies. The City agrees to pay the Contractor for the initial repair of each site' s rotors/ heads and lateral irrigation lines. Following the initial agreement for start-up repairs, the Contractor shall assume responsibility for future repairs ( see Appendix D 2.4 herein).

2. 2. 2 Transition Out
Contractor shall work in good faith with the City to transition out of the service, should a new Contractor be selected. The storage areas used by the Contractor shall be left in an orderly manner. All materials and equipment owned by the Contractor shall be removed from storage areas in a timely manner. Upon Contract completion, all keys, cards and remote controls given to Contractor shall be returned to the City's designed City Representative ( CR) with a final walk- through with the Contractor and the CR.

2. 3 Hours and Days of Maintenance Services

2. 3. 1 Scheduling of Operations
Normal work hours are from 6: 00 a. m, to 6 p. m., Monday through Sunday, unless City Council 16 – 77 7/7/2026
otherwise specified. The contractor shall perform work at such times as to minimize disturbance or interference to the residence and pedestrian or vehicle circulation e. g., early morning mowing or irrigation checks, etc.) No routine mowing or pruning shall occur on Saturday or Sunday unless pre -approved by the CR(s). Only those tasks related to cleaning or trash shall become routine on Saturdays and Sundays. b. The contractor shall perform work following the pre -approved schedules during City business or non -business hours, depending on the needs of the facility where work is performed.
c. Changes in the schedule by the City may be made with five ( 5) business days advance written or verbal notice to the Contractor.
d. The contractor must notify the CR(s) of any problems or service interruptions within twenty-four
24) hours or the next business day. Unavoidable service disruptions may be completed at a later date at the discretion of the CR( s).
e. Costs associated with services that cannot be made up shall be subject to action provided for herein, at a penalty of $300 per site per item per day not corrected or the cost to have an outside contractor perform the service. f. Repeated service interruptions without justification or approval of the CR(s) shall be subject to action provided for herein.
g. The contractor shall provide adequate staffing to perform the required services during the prescribed times.
h. Any changes in the days and hours of service heretofore prescribed shall be subject to approval by the CR( s).
i. The contractor shall be available for on -call services twenty-four (24) hours a day. j. Non -emergency on -call requests shall be responded to within four ( 4) hours of notification by the City representative or as mutually scheduled and agreed to by Contractor and City representative.
k. The contractor shall respond to all requests for on -call emergencies within one ( 1) hour of notification by the City representative. ( Explained further in Section 3. 14) I. On -call service rates shall be based on Contractor's hourly rate as quoted in Appendix E for such work.
m. Certain maintenance tasks may have time restrictions or extended time requirements. The contractor must observe and respond to these restrictions and requirements.
n. The contractor shall adjust schedules to meet the Specifications and compensate for all City observed holidays.

2. 3. 2 Service Schedules
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a. The contractor shall, within 30 calendar days of the effective date of the Contract, submit all work schedules to the CR(s) for review and approval. Said work schedules shall be based on a twelve- month calendar and be in a format approved by the City. b. Any other activities that the Contractor performs on a regular or semi -regular basis, as determined by the City, will require a schedule to be submitted upon request by the City.
c. The contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the CR( s) for review and if appropriate, approval within five (5) working days before the scheduled time for the work.
d. At the discretion of the City, monthly meetings ( or at an increased frequency if deemed necessary by the City) between the Contractor and the CR(s) may be scheduled to determine progress and address any changes in schedules, problem areas, etc.
e. Changes or variations in scheduling may be necessitated by City special events, recreation classes, reservations, etc. The contractor shall adapt any or all schedules to the City's requests.

2. 4 Non -Interference
The Contractor shall not interfere with the public use of the sites and shall conduct its operations as to offer the least possible obstruction and inconvenience to City employees and the public or disruption to the peace and quiet of the area within which the services are performed.

In the event of recreation programming issues, special events, etc., the Contractor may be required to alter the schedule to avoid interfering and may be required to return at a later time to meet the task and frequency.

2. 5 Consumable Materials and Supplies — Contractor -Supplied The contractor, as a component of the cost proposal, shall provide all of the following items:
a. Trash can liners (except at the zoo facility)
b. Cleaning agents, spotting agents, polishes
c. Disinfecting cleaning agents
d. Cleaning -related supplies
e. Chemicals (as specified)
f. Pest/weed control chemicals ( as specified)
g. Annual plant materials or any plants that die due to delayed irrigation repairs h. Mulch/ topdressing per the contract specifications
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Brick dust
Grass seed ( as specified)
k. Fertilizer (as specified)
Tree stakes and ties
m. Dog bags for Doggie Dispenser
No additional payment will be made for these materials. All Contractor provided chemicals, cleaning agents, and materials are subject to review and approval by the City.

2.6 Consumable Materials and Supplies — City -Supplied
The City will supply, at no cost to the Contractor, the following items:
a. All replacement plant material ( not including annuals), except those damaged by the Contractor.
b. Irrigation replacement parts (as specified)
c. Trash cans
d. Playground sand and bark
e. Signs — water conservation for medians, water audit, field renovation f. City will be provide DG as needed per the specifications. g. Trash can liners (at the Zoo facility only)
The contractor shall request these materials from the CR( s), and shall ensure proper and secure storage of these materials in an area specified by the CR(s). The contractor shall also ensure proper distribution and monitoring of these materials/supplies to prevent waste, theft, or other abuse. The contractor shall provide a log specifying where and when supplies have been used, and this log shall be made immediately available to the City upon request.

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SECTION 2

RESPONSIBILITIES OF THE

CONTRACTOR

3. 1 Inquiries and Complaints

3. 1. 1 The contractor shall maintain a telephone at their facilities, listed in the telephone directory in its name or in the firm name by which it is most commonly known. At this location, during the daily hours of maintenance operation, the Contractor shall have some responsible person( s), who is proficient in English, employed to take the necessary action regarding all inquiries and complaints that may be received from the City. An answering service shall be considered an acceptable substitute to full-time coverage, provided Contractor is advised of any complaint within one ( 1) hour of receipt of such complaint by the answering service.

3. 1. 2 During regular working hours, the Contractor's Foreman, or an employee responsible for providing maintenance services, shall be available for notification and able to respond through electronic communications within 30 minutes.

3. 1. 3 During regular days and hours of operation, whenever immediate action is required to prevent impending injury, death or property damage, the City may, after a reasonable attempt to notify the Contractor, cause such action to be taken by the City workforce and charge the cost thereof as determined by the City to Contractor or may deduct such cost from an amount due to Contractor from the City.

3. 1. 4 The Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken thereto or the reason for non -action. The complaints log shall be open to inspection by the City at all reasonable times. The City will maintain work order and email files.

3. 1. 5 All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or the Director's Representative. If any complaint is not abated within a reasonable time, the Director's Representative shall be notified immediately of the reason for not abating the complaint, followed by a written report to the Director' s Representative within five ( 5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director' s Representative may correct the specific complaint and the total cost incurred by the City will be deducted and forfeited from the payments owing to the Contractor from the City.

Such cost shall include all City staff time required to resolve the problem and appropriate overhead charges.

3. 2 Safetv

3. 2. 1 Contractor shall provide a safe workplace and comply with standards and regulations of the California Occupational Safety and Health Act ( CalOSHA), Federal Occupational Safety and Health Act ( OSHA), California Division of Industrial Safety Orders ( CDIS), State of California Manual of Traffic Controls, California Department of Food and Agriculture ( CDFA) laws and regulations and any other applicable law, rule, regulation, ordinance and risk management standards. The contractor shall inspect all potential hazards at said facilities and keep a log indicating date inspected and action taken. All City Council 16 – 81 7/7/2026
hazardous substances shall be listed per site, and Safety Data Sheets ( SDSs) available at all times.

3. 2. 2 The Contractor shall be responsible for inspecting, identifying, and securing any condition(s) that renders any portion of a site unsafe and any unsafe practices occurring thereon. The CR( s) shall be notified immediately of any unsafe or undesirable condition(s) via email, phone, or instant messaging ensuring that it was received. This includes, but is not limited, to the following:
a. Damaged/ inoperable fixtures, hose bibs, or irrigation components b. Running water, irrigation breaks, weeping valves, etc. c. Evidence of arson, vandalism, or other crimes
d. Damaged signs or drinking fountains
e. Damaged benches or tables
f. Graffiti
g. Hypodermic needles or condoms
h. Large amounts of blood or feces
Hazardous or suspicious materials/items
Insect, rodent, or bird infestations
k. Homeless persons or their possessions
Items lost by patrons
m. Poor turf conditions ( i. e., holes, tripping hazards, uneven surfaces, gopher holes) n. Damaged fencing (i. e., holes, loose posts, missing fasteners) o. Standing water, saturated turf, dry spots
p. Lake conditions including dead or sick wildlife, water quality issues q. Downed tree limbs
r. Unsafewalkways
s. Unstable trees
t. Improperly supported trees ( i. e. stakes, trees)
u. Other hazards, as applicable

3. 2. 3 The contractor shall be responsible for making minor corrections including, but not limited to: using barricades or traffic cones to alert the public to the existence of hazards, replacing Contractor -damaged valve box covers, and securing any damaged apparatus to protect members of the public or others from injury.

3. 2. 4 If needed, the Contractor shall assist the public by summoning emergency assistance at the site. The contractor shall cooperate fully with City in the investigation of any injury or death occurring at any site, beginning with immediate notification, and then a complete written report of the nature of the issue to the City within five ( 5) days following the City Council 16 – 82 7/7/2026
occurrence.

3. 2. 5 The contractor shall also ensure that:
a. Vehicles, equipment, and hand or power tools are not left unattended or laying on walkways, grounds, or appurtenances where patrons may be put in jeopardy. b. Operator and machine safety equipment shall be in place and operational. c. Machine speed and operational characteristics shall match manufacturer's recommendations.
d. Transport and operation speeds shall be within the maximum limits established for the site.
e. After the protection of public safety, the preservation of site equipment, appurtenances, infrastructure, and public activities shall be paramount. f. Debris from operations shall not be allowed to compound existing conditions on hard surfaces and public access areas. All debris deposited on these areas as a result of the Contractor's work shall be cleared from hard surfaces and public access areas before leaving the site that day.
g. The contractor shall remedy hazardous materials on site which result from Contractor's work and shall properly dispose of the materials off -site. The contractor shall notify all appropriate agencies.
h. Malfunctioning equipment shall only be left on site with barricading, tagging, and reasonably supervising it until repairs are affected. In no case shall the equipment be left on site overnight.
i. During all operations, the Contractor shall be subject to local ordinances regarding noise levels ( see NOISE in Santa Ana Municipal Code). Any scheduling of the Contractor's operations may be modified by the City at no additional compensation to the Contractor to ensure that the public is not unduly impacted by the noise of equipment or operations.
j. Fuels and additives shall not be left exposed or accessible to patrons. k. Fueling and repair operations shall be performed off of turf areas and away from patron activity.

All pesticides shall be handled appropriately and safely.

3. 3 Vehicles and Equipment

3. 3. 1 The contractor shall take necessary precautions for the safe operation of equipment and the protection of the public from injury and damage from such equipment.

3. 3. 2 The contractor shall immediately repair or replace all equipment deemed by the CR(s) to be unsafe, irreparable, or in unsatisfactory condition.

3. 3. 3 The contractor shall provide and properly maintain all necessary vehicles and equipment including, but not limited to: vehicles, mowers, edgers, saws, blowers, water hoses and City Council 16 – 83 7/7/2026
nozzles, squeegees, and high- pressure/ low-volume sprayers.

3. 3. 4 All vehicles shall display Contractor's name with an approved City service statement visible, such as: X.Y.Z. Contracting, Inc. Serving the City of Santa Ana A prototype of the magnetic placard shall be submitted to the City for approval within 30 days of the award of the Contract, with the placement of the placards on all vehicles operating within the City limits to take place within 60 days following the recognition of the Contract.

3. 3. 5 All equipment shall receive scheduled preventive maintenance to promote equipment reliability and ensure optimum performance at all times.

3. 3. 6 All equipment is subject to CR's approval.

3. 3. 7 Equipment failures that happen more than three (3) times in one ( 1) month will be subject to deductions and a directive to replace the unreliable piece of equipment.

3. 3. 8 In preparing the proposal, the Contractor shall consider the following conditions pertaining to the vehicles and equipment utilized in the completion of the specified maintenance tasks:

The City Council of Santa Ana is considering banning all fuel -powered ( e.g., gasoline, methanol) leaf blowers. The contractor will not receive additional compensation should such a ban be implemented before or after the award of the Contract.
b. Mowers utilized for the hybrid Bermuda athletic turf must be dedicated solely to that hybrid Bermuda grass to prevent contamination.
c. A self-contained power scrubber unit shall be required to perform washing and steam -cleaning operations. The contractor shall meet all specified criteria as outlined in Section

22.2 of the Specifications in Appendix B. All wastewater recaptured by such a unit must be disposed of in a sanitary sewer approved by the City.

3. 3. 9 The contractor' s vehicles may be permitted to drive on turf when conditions allow following specific routes designated by the CR(s). Areas designated as " unavailable for vehicle travel," such as natural habitat areas, shall be serviced by other means.

3. 3. 10 The City shall provide, if possible, a storage area(s) at those sites that are not immediately accessible to Contractor's vehicles. ( If a storage yard is unavailable the contractor shall have a storage facility close to the City of Santa Ana to impact the maintenance).

3. 3. 11 Larger vehicles may be allowed in the performance of non -regular maintenance tasks, with the approval of the City.

3. 4 Locks and Keys

3. 4. 1 Access to City facilities shall be in accordance with instructions, keys, and/ or security cards issued or provided by the CR(s). Access may include special instructions about security systems installed at facilities. The contractor shall take all reasonable precautions to ensure that the security of the facilities and internal equipment, furnishings, and other items are always maintained.

3. 4.2 The City may develop an initial chain and lock system with a specific number of City Council 16 – 84 7/7/2026
replacement locks for trash containers, restrooms, gates, valve/pump cover boxes, and controllers. The contractor shall be responsible for purchasing similar locks upon the loss of any City -owned locks initially provided to the Contractor. The City shall exchange, one - for -one, locks that have been vandalized or are inoperable.

3. 4.3 Contractor may provide a chain and lock system, at Contractor's expense, for trash containers located throughout the site to secure and limit the removal or tipping of the containers.

3. 4.4 The Contractor shall be responsible for the series of keys assigned to it and assign these keys to its personnel to maintain the facilities. The contractor shall be responsible for the proper use and safekeeping of all keys issued by the City to the Contractor.

3. 4.5 Contractor shall report all lost or stolen keys to the City representative(s) within twentyfour (24) hours of discovering the loss. The contractor shall reimburse the City for the total cost of re -keying the facility or duplicating additional keys, as determined by the City.

3. 4.6 Upon termination or cancellation of the Contract, Contractor shall immediately return all keys, cards, remote controls, etc., to the City.

3. 4.7 California law stipulates that it is unlawful for a person to duplicate any keys without the owner's permission. The penalty for violation of this law is either six ( 6) months imprisonment or a fine of $500. 00, or both.

3. 5 Service Yard and Storage Area( s)

3. 5. 1 The City, at its discretion, may provide storage and office facilities for Contractor's use.

In such cases, the Contractor is prohibited from using said facilities to conduct any of its business outside the scope of the Contract. Further, said facility shall not be used for human habitation, other than a night watchman or patrol service as specifically approved by the City.

3. 5. 2 CR( s) shall identify and authorize Contractor to use a designated area, if available, exclusively or shared with City, for onsite storage as needed. If the designated area is shared with the City, Contractor shall identify equipment, materials, and supplies belonging to Contractor. If the City provides an area, the Contractor is responsible for securing and providing the CR access. The contractor shall safely store all supplies and compliance with all laws and regulations.

3. 5. 2. 1 The contractor may not store any trash, litter, or recyclable material at the facility or in any vehicle for a period of over 24 hours. Notwithstanding the foregoing, the Contractor must conduct all operations at the facility in compliance with all applicable laws and regulations so as not to create a nuisance.

3. 5. 2. 2 The contractor shall not "stockpile" hazardous materials in any quantities at the facility and shall not maintain any amount of such material at the facility greater than that which Contractor plans to use within the following 30 days.

Notwithstanding the foregoing, the Contractor shall sometimes store all hazardous materials in compliance with all applicable state and federal laws and regulations.

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3. 5. 2. 3 The contractor shall not dispose of hazardous material on the site. All such hazardous materials collected on the site shall be appropriately stored temporarily, after that to be disposed of by Contractor at an approved disposal site, per California statutes.

3. 5. 3 Contractor, at its own risk, may store equipment and materials required for maintenance in said facility, providing the City has agreed to provide such facility. However, the Contractor must always use safety standards and handling procedures as applied to such equipment and materials. This contract assumes minimal facilities for the Contractors' vehicles and equipment.

3. 5. 3. 1 City shall not be liable for damage or loss to Contractor's equipment, materials, and/ or personal property. The contractor shall hold City harmless and waive any claims for damage for loss of use of any equipment, materials and/ or property that may occur at City facilities.

3. 5. 4 Contractor shall maintain the service yard and/or storage area( s) in a clean, weed -free, well -organized manner in keeping with the highly visible nature of the surrounding area.

Failure to do so may result in the Contractor's loss of the use of the storage area(s).

3. 5. 4. 1 The service yard and/ or storage area( s) occupied by Contractor shall be cleaned and swept once per week and the sweepings disposed of in a lawful manner.

3. 5. 4.2 Contractor shall remove all undesirable material including, but not limited to, trash, accumulated debris, and equipment that is no longer usable for the purpose it was intended for, from the service yard and/or storage area( s).

3. 5. 5 The City may inspect service yard and/or storage area(s) for compliance anytime at City' s discretion.

3. 5. 6 Upon expiration or termination of Contract, Contractor shall restore service yard and/or storage area(s) to its original condition. Nothing contained herein which permits Contractor to use designated space shall be deemed or construed as a lease of space, but shall be a mere right to use.

3. 6 Utilities
The City shall pay for the installation and use of all utilities at these sites, with the exception of the Contractor's telephone hookup and service.

3. 7 Traffic Control

3. 7. 1 When working in road rights -of -way, Contractor shall comply with all procedures and requirements specified in the State of California ( CALTRANS) Manual of Traffic Controls for Construction and Maintenance Work Zones and within the confines of applicable OSHA requirements.

3. 7.2 Contractor shall cooperate with the Santa Ana Police Department ( SAPD) relative to handling traffic through the area and shall make its own arrangements relative to keeping the working area clear of vehicles. If required, the contractor shall obtain an encroachment permit for any partial or complete lane closure. All work that requires traffic City Council 16 – 86 7/7/2026
controls will need to comply with the current WATCH manual.

3. 7. 3 When entering or leaving roadways carrying public traffic, Contractor' s equipment, whether empty or loaded, shall in all cases, yield to public traffic.

3. 7.4 Contractor shall make every effort to keep commercial driveways open during working hours. After working hours, all driveways shall be accessible with smooth and safe crossings through the construction area ( State of California Traffic Manual or WATCH Book). Lighted signs or arrow boards are required as needed.

3. 8 Bloodborne Pathogens and Biohazardous Material
The contractor's staff shall be aware of potential exposure to bloodborne pathogens through hypodermic needles, blood and feces, and shall wear personal protective equipment. Contractor shall treat hypodermic needles, large quantities of feces, and any rags, paper towels, or other materials containing blood as biohazardous material.

Only individuals trained in the removal and disposal of such material shall do so. Contractor shall immediately notify the appropriate authority upon the discovery of such occurrences. Contractor shall secure the affected site until such time that the appropriate authority can respond. See California statutes and guidelines for process.

3. 9 Accident Reporting and Site Securing
Contractor shall immediately notify the designated CR(s) of any accident, regardless of whether or not injury or damage is evident, involving park patrons, City staff and equipment, and Contractor's staff, vehicles, and/or equipment shall secure the site until rendered safe. Contractor shall provide all written reports and/or documentation requested by the City.

3. 10 Vandalism
The contractor shall report any damage to City property, including but not limited to vandalism, Acts of God, and third -party negligence to the CR. Via email, phone call, or message as determined by CR.

3. 11 Cooperation / Collateral Work
The City and other contractors will conduct on -going activities and operations during Contractor's work. These activities will include but are not limited to landscape refurbishment, irrigation system modification or repair, construction and storm -related operations. If such work affects Contractor's work, the City will ask Contractor to submit costs incurred by the Contractor as a result of the City' s work.

Contractor may be required to modify or curtail certain operations and shall promptly comply with any request by the CR(s) to cooperate.

3. 12 Protection of Existing Facilities and Structures
The contractor shall exercise due care in protecting from damage all existing facilities, structures and utilities, both above surface and underground, on the City's property.

3. 12. 1 Any damage to City property deemed to be caused by Contractor's negligence or failure City Council 16 – 87 7/7/2026
to use due care shall be corrected or paid for by Contractor at no additional cost to the City.

3. 12. 2 If the City requests or directs Contractor to perform work in a given area, Contractor shall verify and locate any underground utilities. This does not release Contractor's duty to take reasonable precautions when working in these areas. Any damage or problems shall be reported immediately to the City.

3. 13 Protection of Property During Inclement Weather ttmergency Kesponset During storms and periods of excessive rainfall, and in conjunction with Emergency Call -Outs (below), Contractor shall provide supervisory inspection of the work during regular working hours to prevent or minimize possible damage from such adverse weather. The prime factors in assigning work shall be the safety of the workforce and damage to landscaping.

3. 13. 1 Contractor shall submit a report identifying any storm damage to the CR(s) and attach a site map identifying location of damage and cost estimate to repair/replace within 48 hours.

3. 13. 1. 1 Report shall contain photos with captions.

3. 13. 1. 2 If remedial work is required beyond the scope of this Contract, it shall be paid for as AEW.

3. 13. 2 Contractor shall remove debris accumulated by high winds or other typical or non -typical environmental conditions. The contractor shall remove minor silt and debris from athletic fields, V- ditches, adjacent inverts, storm drains, etc.

3. 13. 3 During the periods that excessive rainfall hinders normal operations, the Contractor shall adjust its activities to perform functions such as litter and debris pick- up, remove downed limbs, clear drains and other duties as deemed necessary by the CR(s).

3. 13. 3. 1 During periods of excessive rainfall, the Contractor shall keep all area drains and draining facilities clear and operating and remove water from all tot- lot areas, if directed.

3. 13. 4 Failure to adjust the workforce to show satisfactory progress, as determined by Contractor and CR(s) jointly, on the work may result in a deduction of payments.

3. 14 Emergency Numbers and Emergency Call -Outs

3. 14. 1 Contractor shall supply the City with name( s) and phone number(s) of person( s) representing the Contractor for 24-hour emergency response, seven ( 7) days per week.

3. 14. 1. 1 The City will, in turn, provide Contractor its emergency contact information so that in the event Contractor must contact the CR(s), this information can be utilized.

3. 14.2 Contractor shall have the capability to receive and to immediately respond to calls of an emergency nature during normal working hours and during hours outside of normal working hours ( See Section 2.3. 1. k). Contractor shall be available via voicemail, text, phone, or answering service. The aforementioned information shall remain current at all City Council 16 – 88 7/7/2026
times.

3. 14. 2. 1 Contractor shall respond by phone within 30 minutes of a call from the CR( s), and shall be on site within 30 minutes of the call back. Any changes to contact information shall be forwarded to the City in writing within 12 hours of any such change.

3. 14. 2. 2 In situations involving emergencies after normal work hours, Contractor shall dispatch qualified personnel and equipment to reach the site within one ( 1) hour.

3. 14. 2. 3 Calls of an emergency nature received by the City shall be referred to Contractor for immediate disposition.

3. 14.3 If emergency work is required, the Contractor shall notify the CR(s) by telephone before any emergency work is commenced.

3. 14.4 Contractor's vehicle shall carry sufficient equipment to control traffic ( barricades, delineators, cones, etc.).

3. 14.5 When the Contractor arrives at the site, Contractor shall set up traffic warning and control devices and any other safety devices, if deemed necessary, and proceed with remedial action after contacting the CR( s).

3. 14. 7 Public health/safety matters requiring an emergency response include but are not limited to: any portion of the irrigation system functioning in a non -operational manner, broken water mains, stuck valves, the threat to private property resulting from Contractor's operations, fallen trees, down or hanging limbs, natural disasters, etc.

3. 15 Contractor's Staff
The contractor shall provide sufficient personnel to perform all work by the Specifications set forth herein and in Appendix A, B, C, and D. This is a performance -based Contract.

3. 15. 1 In its proposal, the Contractor shall define the minimum staffing. It is up to the Contractor to complete all tasks as defined, regardless of staffing, but they shall maintain at least the minimum staffing, as stated in their proposal, at all times.

3. 15. 2 In its proposal, the Contractor shall list the names of all employees, titles, hours and which location/ area each employee is assigned. DIR reporting sheets will be used to verify staffing levels by area.

3. 15. 2. 1 Each crew of Contractor's employees shall include at least one ( 1) individual who speaks and comprehends the English language at a professional level. 3, 15. 3 The City may, at any time, give Contractor notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of the City, detrimental to the interest of the City or public. Contractor shall meet with representatives of the City to consider the appropriate course of action with respect to such matter, and Contractor shall take reasonable measures under the circumstances to assure the City that the conduct and activities of Contractor's employee( s) will not be detrimental to the interest of the City or public. Examples of employee conduct or action that prove detrimental to the interest of the City of public include, but are not limited to:

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Unprofessional behavior
Misleading or false statements
Misrepresentation of work accomplishments
Illegal activities
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3. 15. 4 Contract -designated staff employees shall not work on supplemental tasks (AEW) during regular work hours. If worked during regular hours, additional staff will be required, contracted work shall not experience any reduction in frequencies or quality.

3. 15. 5 Contractor shall establish an identification system for personnel assigned to the facilities, which clearly indicates to City employees and the public the name of the Contractor. The identification system shall be furnished at Contractor's expense and may include appropriate attire and name badges as specified by the City.

3. 15. 6 Contractor shall require each of its employees to adhere to basic standards of working attire, including full uniforms, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing.

3. 15. 6. 1 Employee pants, shirts, jackets, and sweatshirts must be uniform. Shirts, jackets, and caps used as uniforms shall bear Contractor' s identification logo.

3. 15. 6. 2 Shirts shall be worn at all times, and shall be buttoned and tucked -in.

3. 15. 6.3 No caps with insignias or designs other than Contractor's logo may be worn, and no caps shall be worn backwards.

3. 15. 6.4 The City shall approve Contractor's uniform prior to the start of the Contract. 3, 15. 7 The City expects Contractor's staff to turn into CR(s) all items that have been lost or misplaced by the general public, regardless of perceived value. Contractor shall communicate this expectation to all employees. All items must be returned to the Tree Farm ( 7600 E. Spring Street, 90815) and have an accompanying landscape area ID and date.

3. 16 Work and Workmanship
Contractor shall thoroughly complete each task in a professional and workmanlike manner, and shall use quality equipment and materials that comply with all current regulations to complete the scope of work at the proper standards. The safety of workers, passersby, and the public shall be paramount.

Contractor shall not work or perform any operations, particularly during periods of inclement weather, which may destroy or damage ground cover, sports, or turf areas. During the periods when inclement weather hinders normal operations, Contractor shall adjust its work force and schedule. Contractor shall immediately notify the City when the work force has been removed from the job site due to inclement weather or other reasons. Supervision and Special Skills
The contractor shall assign a supervisor for the north, south, Civic Center, and Zoo districts, as proposed in the labor summary, who will be authorized to act on behalf of the Contractor and who will work regularworking hours for the duration of this Contract. He/she shall have at least five (5) years ofexperience in landscape maintenance supervision. The contractor, and Contractor' s staff, must have horticultural expertise and a broad range of experience in plant care and maintenance, including California native and southwest -adapted plants, turf management, entomology, pest control, soils, fertilizers, plant identification, and irrigation system maintenance.

The contractor' s supervisor shall be capable of communicating effectively both in written and spoken English and have experience in park maintenance projects of the type found in the City of Santa Ana. All supervisors and acting supervisors shall be outfitted by Contractor with a portable personal communication device capable of transmitting and receiving phone calls from anywhere. The crew leader and/or supervisor needs to be available during working hours to meet the CR on any given issue at any service location. Should this individual change, the CR( s) must be notified in writing within five ( 5) days of the change.

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3. 17 Management and Enforcement

3. 17. 1 The contractor has the responsibility of providing fully trained and qualified personnel.

The CR( s) at each site shall closely monitor the staff activity to detect operational irregularities and non- compliance with contractual requirements.

3. 17. 1. 1 Enforcement is the responsibility of the Contractor, not the City.

3. 17. 1. 2 All specifications shall be managed by the Contractor to ensure the standards are being met.

3. 17.2 It is Contractor's responsibility to see that the organization oversees all activities.

Furthermore, the Contractor must ensure that standards are met and do not delay, ignore, or otherwise limit its contractual obligations.

3. 17.3 Before initiating any task, each site shall be inspected by a knowledgeable and responsible employee of the Contractor, who shall determine the practicality of initiating the operation. Upon the Contractor's determination of the impracticality of initiating the operation, the City shall be consulted. The City's decision shall be final.

3. 18 Contact with Minors
The contractor providing services at any City location shall provide the City with a list of all persons over the age of eighteen ( 18) who will be working at such locations. State law provides that the Contractor shall fingerprint all such persons referred to herein and shall obtain criminal history information pursuant to California Penal Code 11105 or 13100 for each individual. Priorto the award of the Contract, Contractor shall provide written verification that all persons, as referred to herein, have not been convicted of any offense involving moral turpitude, nor any offense as specified in Penal Code 11105.3 ( g), nor any offense relating to the type of services to be performed as determined by the City. Contractor shall pay the costs incurred with the fingerprinting and obtaining the criminal history information. Any misrepresentations with respect to Contractor's obligations under this section or failure to comply with the requirements as stated herein shall constitute a breach of the contract thereby giving City the right to terminate the Contract immediately. Contractor shall indemnify the City for any such breach of this section.

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SECTION 3

EXECUTION OF WORK

4.1 Subcontracting
No performance of this Contract or any portion thereof may be assigned or subcontracted by Contractor without the express written consent of the City. Any attempt by the Contractor to assign or subcontract any performance of the terms of this Contract without said consent shall be null and void and shall constitute a default under this Contract. In the event of such a default, the City may immediately terminate this Contract.

In the event the City should consent to assignment or subcontracting, each term and condition of this Contract shall extend to and be binding upon and inure to the benefit of the assigns, successors or administrators of the respective parties.

In the event that the City should consent to subcontracting, the Contractor shall include in all subcontracts the following provision: "This Contract is a subcontract under the terms of a prime Contract with the City of Santa Ana.

All provisions of that prime Contract shall apply to this subcontract." The Contractor shall indemnify, defend, and hold harmless the City and its employees from any and all liability arising or resulting from the employment of any subcontractors and their employees in the same manner as for Contractor's own employees.

4.2 Contractor Hiring
The City encourages Contractor to create new jobs for low or moderate -income persons and Santa Ana youth for its operations under this Contract. Contractor agrees that it shall use good faith efforts to create such new jobs. All qualification and hiring decisions will be made by Contractor.

The contractor agrees that it will reasonably cooperate with the City through the City of Santa Ana's Training and Employment Development Officer and staff with respect to recruitment, screening and tracking of employees. In implementing these efforts, such Officer and staff will provide to Contractor, at no cost, pre-screening and pre - qualification of all potential job applicants. Such services include assisting with community outreach to recruit qualified job applicants and conducting pre-screening of all potential job applicants and conducting pre-screening sessions to determine the most qualified applicants for jobs.

4.3 Notice Requirements (for purposes of non- performance or otherwise) Notice shall be in writing, as a work order, and submitted via email to the Contractor and Director of PRM. Notice shall be given on the date shown on the email. Change of email address shall be given in the same manner as other notices.

4.4 Default bvContractor / Termination Notwithstanding
andin addition topayment deductions forContractor'sdeficient performance described within Section

2.3.1 (e) of the RFP, the City may terminate this Contract without liability for damages when, in the City' ssole opinion, the Contractor is not diligently performing or otherwise not complying ingood faith with the Contract, has become insolvent, has assigned or subcontracted any part ofthe work without the consent ofthe City, or has otherwise defaulted inthe performance ofthe Contract, and has not otherwise cured such default afteraperiod often (10) days' notice given by the City todo so. Suppose adefault situation occurs as a result ofthe Contractor'snon- performance and/or non- compliance tothe specifications andrequirements herein or any other work applicable under this Contract. Inthat case, Contractor City Council 16 – 93 7/7/2026
agrees that the City may withhold payment or partial payment of any and all invoices submitted by the Contractor for such period. This provision shall have no effect on any other rights the City may have under this Contract.

If the City terminates the Contract, the City will give notice to that effect to the Surety and Surety shall, within five 5) business days of delivery of the notice, assume control and perform the work as successor to the Contractor, and shall be paid by the City for all work performed.

If the Surety does not comply with such notice within said five ( 5) day period or, after starting to comply, fails to continue, the City may exclude the Surety and the Contractor from all City facilities and have the work completed by City employees, by another Contractor, or by a combination of such methods.

All costs incidental to the default of the Contractor shall be charged to the Contractor and the Surety, and may be deducted from any monies due the Contractor. Surety shall pay, within fifteen ( 15) calendar days of receipt of an invoice, all such incidental costs less any amount deducted from monies due.

4.5 Temporary Suspension of Work
The City Representative(s) ( CR) shall have the authority to suspend work by the Contractor, wholly or in part for such period as necessary due to unsuitable work conditions, failure of Contractor to carry out directions, unsafe or hazardous conditions, or failure to perform in accordance with these provisions.

The Contractor shall request permission of the CR(s), during City business hours, to temporarily suspend work wholly or in part for such period as necessary due to unsuitable, unsafe, or hazardous work conditions or failure of the City to notify the Contractor of changes in locks, security codes or access to facilities being cleaned.

4.6 Damage Caused by Contractor
All damage to existing facilities caused by Contractor shall be repaired or replaced at Contractor's sole expense.

All such repairs or replacements shall be completed within the time limits specified by the City below:
a. Irrigation damage shall be repaired or replaced within one ( 1) watering cycle or 24 hours.
b. All damage to shrubs, trees, turf or ground cover shall be repaired or replaced within five (5) working days.
c. All damage to appurtenances shall be replaced within a period of 30 days.

All repairs or replacements shall be completed in accordance with the following maintenance practices:
a. Trees: All damage, including minor damage, such as bark lost from impact of mowing equipment or string trimmers, shall be subject to replacement with a tree comparable in species and size, as approved by the City, within 30 days. b. Shrubs/Ground Covers: All damage shall be subject to replacement with a shrub or plant comparable in species and size, as approved by the City, within 30 days. c. Appurtenances: All damage caused by Contractor to components of the facilities or grounds, including but not limited to benches, picnic tables, permanent chairs, irrigation heads, valves, valve boxes, controller boxes, concrete walks, railings, fencing, and gardens shall be corrected at Contractor's expense, within 30 days.

4.7 Non- Emer-gency Call -Outs
Time and materials shall be charged for payment on a separate invoice and pre -approved by the City, (i. e. trash pickup generated by special functions) for those items outside of the normal scope of work.

The time and material charges shall be in accordance with the submitted cost proposal.

City Council 16 – 94 7/7/2026

4.8 Work Not Included
Water and electrical billings, except in instances where excessive costs are incurred by the City due to water waste or negligence by Contractor, are not included in this Contract. If the Director of PRM, based upon all of the facts that may be gathered, determines that excessive water and/ or utility costs have occurred due to Contractor's work, the City may withhold from payment to Contractor those funds necessary to reimburse the City for these additional costs.

4.9 Signs / Improvements
Contractor shall not post signs or advertising matter on City property unless prior written approval therefore is obtained from the City.

City Council 16 – 95 7/7/2026
SECTION 4

ENVIRONMENTAL

REQUIREMENTS

5. 1 Environmental Requirements

5. 1. 1 Contractor shall ensure that all personnel whose responsibilities involve cleaning, waste disposal, or landscaping are trained in Best Management Practices, as set forth in the City's NPDES permit and Storm Water Management Plan.

5. 1. 2 In preparing its proposal, Contractor shall consider the following conditions pertaining to the completion of the specified maintenance tasks:
a. Contractor must conduct all operations in accordance with the City's Storm Water Management Plan and State NPDES.
b. Appurtenances must be cleaned by a method( s) which does not result in runoff going into any water body, gutter or storm drains. Only potable water may flow into any water body, gutter or storm drains.
c. All wash water must be disposed of in a sanitary sewer. d. No litter, debris, oil, grease, green waste, or other materials and substances may be washed, swept, or blown into the street or storm drains. e. All liquids, including but not limited to, rinse water and cleaning agents, must be properly disposed of in compliance with all laws and regulations. No liquid or product of any kind may be discharged to a gutter, storm drain or paved surface where it could be carried to the storm drain system or to a water body. f. For washing operations, Contractor shall use ( 1) a high- pressure/low-volume sprayer using only potable water and no cleaning agents at an average use of .006 gallon of water per square feet of surface; or (2) a self-contained power scrubber, which recaptures all wastewater, cleansers, and debris. All wastewater recaptured by a self-contained power scrubber must be disposed of in a sanitary sewer approved by the City.

5. 1. 3 Contractor shall comply with the City's recycling efforts and program. a. Contractor is required to recycle green waste, keeping it separate from trash and other debris.

5. 1. 4 Contractor shall have an Integrated Pest Management policy/program in effect.

5. 2 Refuse Disposal

5. 2. 1 Unless directed otherwise, the City will allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was not collected as part of this contract. If the City City Council 16 – 96 7/7/2026
finds that the contractor is disposing of trash from other contracts, the City will discontinue this service for the contractor and the contractor will be required to pay for their own trash service

5. 2. 2 The City will provide the refuse bins and pay the costs of the disposal, however, the contractor shall dispose of all trash, litter, and debris collected ( i. e. refuse) by Contractor in the performance of the daily maintenance tasks including refuse collection, green waste, debris, litter, trash, emptying of trash cans, and litter control. The refuse collected by the Contractor in the performance of these tasks shall be transported to a proper disposal site by the Contractor.

5. 2. 3 No trash, litter, debris, or green waste shall be permitted to be dumped from sites not on this contract, If the contractor is found to abuse the refuse bins, the contractor will assume the responsibility to dispose of and pay for all refuse costs for the remaining terms of the contract.

5. 2. 4 The contractor shall maintain logs or invoices showing Santa Ana address identifying its refuse collection and disposal activities and make those logs or invoices available to the City for inspection on reasonable notice.

5. 2. 5 The contractor will not be required to sort recyclable materials from trash and other refuse collected by the Contractor. Recyclable materials are the property of the City.

5. 3 Hazardous Materials
Use of any chemicals or hazardous materials by the Contractor in performing services shall be subject to approval ofthe City and shall be used in accordance with the manufacturer's directions and specifications. Contractor shall store and dispose of chemicals or hazardous materials in accordance with all laws, rules and regulations on the subject. Contractor shall defend, indemnify and hold harmless the City and its officials and its employees for all claims, demands, damage, causes of action, loss, liability, cost or expense relating to the Contractor's failure to comply with this section.
5A Sound / Noise Control Requirements
Contractor shall comply with all local sound control and noise level rules, regulations and ordinances, specifically Santa Ana Municipal Code 8. 80 NOISE, that apply to any work performed pursuant to the Contract.

5. 4. 1 Each internal combustion engine used for any purpose for the work or related to the work shall be equipped with the type of muffler recommended by the manufacturer of such equipment. No internal combustion engine shall be operated without such muffler.

5. 4.2 The Santa Ana City Council is considering a ban on all fuel -powered leaf blowers.

Contractor will not receive additional compensation should such a ban be implemented prior to or after the award of the Contract.

5. 4.3 Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various Contract items of work involved and no additional compensation will be paid.

City Council 16 – 97 7/7/2026
SECTION 5

CHANGES TO THE

CONTRACT

6. 1 City's Right to do Work
The City reserves the right to do work as required within the Contract Areas. If such work affects Contractor's work, the City will ask Contractor to submit costs incurred by Contractor as a result of the City's work.

6.2 Changes in Service

6. 2. 1 Special Events
a. The areas contained in this Contract are frequently utilized for special events. Some of these special events ( e.g., filming, carnivals, concerts, parades, etc.) will affect regular grounds maintenance operations for extended periods of time. In these instances, the City may request an alternative means of, or alternate schedules for, maintaining these areas. For example: mowing operations in some areas may not be possible due to a filming setup. In this instance, the City may request the Contractor to control the growth of weeds around the area in lieu of mowing, at no different or additional cost other than the amount proposed for mowing. b. Certain damage to turf, irrigation, and other landscaped areas may result from large special events. Contractor is not liable for the repair of such damage, but may be asked to perform said repair work as "Additional Work." Prior to each large special event, the Contractor and the CR will jointly assess the conditions of the designated sites to establish a benchmark for any needed "Additional Work."

6.2. 2 Construction Activity & Maintenance Functions
a. In the event that construction activity prevents, or limits, Contractor from performing certain maintenance operations, the City, at its discretion, may remove, temporarily or permanently, the affected areas, or maintenance functions, from the Contract and the Contract price shall be reduced pro rata.

6. 3 Special Requests
Contractor may be requested by the City to perform special tasks that are not included in the normally scheduled work (i. e. citizen requests, coordination with utility locations, or special work orders relative to City functions). It is intended that the Specifications are indicative of the work to be anticipated by Contractor and will allow for reasonable additional work which is considered normal maintenance at no additional cost to the City in order to meet the objectives and criteria.

6. 3. 1 Soil and Plant Testing
Upon request, Contractor shall perform soil or plant testing of selected areas for soil fertility, salt build- up, pathological organisms, percolation tests, etc. Contractor may be required to pay costs of tests if negative results are related to incorrect maintenance practices. These tests will be used to determine whether additional treatments are required. Tests will be requested by the CR(s). Payment shall be in accordance with Unit Work Costs in the cost proposal.

City Council 16 – 98 7/7/2026
SECTION 6

CONTRACT ENFORCEMENT

AND EVALUATION

7. 1 Contract Enforcement

7. 1. 1 The contractor or its authorized representative shall meet on the site, as needed, at the discretion and convenience of the City, with a CR to do a site inspection as it relates to determining compliance with the Contract Specifications, site challenges, and/ or developing a scope of work. All scheduled and periodic maintenance functions shall have a current status and completion date prior to this meeting and be documented on the electronic monitoring and work order system. Contractor's representative must be authorized to sign documents and make changes to the work.

7. 1. 2 The City reserves the right to perform inspections at any time to monitor performance.

The contractor shall cooperate with the City, State, and Federal representative( s) in the review and monitoring of the Contractor's performance, records and procedures ( see Section 7. 2).

7. 1. 3 At the request of the City, the Contractor or its appropriate representative shall attend meetings and training sessions, as deemed necessary by the City, for the purposes of orientation, information, amendments to the Contract, and description of City policies and procedures.

7. 1. 4 In the event the City commences legal proceedings for the enforcement of the Contract, and is the prevailing party, the City shall be entitled to an award of attorney's fees and costs incurred in the action.

7. 2 Performance Evaluation

7. 2. 1 City staff shall perform site inspections each day at undisclosed times and at various service areas to determine if scheduled tasks are performed as specified.

7. 2. 2 If the CR determines that any required services are deficiently performed, incompletely performed, or not performed at the appropriate time as specified by the City, the City will give notice to the Contractor via work order or email to correct the deficiency, complete the performance, or perform within a time stated in the notice. If Contractor fails to correct deficiencies within that time, the City may: (a) deduct $300 from Contractor' s payment a sum attributable to the deficiency; or (b) upon giving five (5) days' notice to the Contractor for failure to correct the deficiencies, City may correct the deficiencies. The costs incurred by completion of the work by an alternate source, whether it be City forces or another contractor, will be deducted from the payment to the Contractor from the City, as determined by the City.

7. 2. 3 A sum of $300. 00 will be deducted from the base payment amount for each deficiency per occurrence.

7.2. 4 City staff will perform these site inspections utilizing the City's contract performance management system on -site with portable electronic devices with a data connection.

These devices allow for performance deficiencies to be documented immediately while completing, which will send a notification immediately to the Contractor.

City Council 16 – 99 7/7/2026
aCITY OF SANTA ANA

7. 2. 5 The action above shall not be construed as a penalty, but as an adjustment of payment to the Contractor to recover a portion of City costs due to the failure of the Contractor to complete or comply with the provisions of this Contract.

City Council 16 – 100 7/7/2026

EXHIBIT B

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EXHIBIT C

PRICING PROPOSALS/RATES
City Council 16 – 129 7/7/2026
ADDENDUM 2 - EXHIBIT I
ATTACHMENT A-2

REVISED PROPOSAL PRICING

DISTRICT

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS TRIP CHARGE DUMPING ETC.

Acreage• Monthly Rate Yearly Rate
FuIIme T
Equivalents
Cesar Chavez / Campesino 7 10,500.00 126,000.00 10
Edna 2 5 6, 750.00 81, 000.00 10
El Salvador 9 13, 600.00 163, 200.00 10
King St. Park• TBD 1, 900.00 22,800.00
Memory Lane 0.6 1, 850.00 22,200.00 10
Riverview 8 10, 800.00 129, 600.00 10
Rosita 8 12, 000.Do 144,000.00 10
Other (MUST BE FULLY LOADED AND INCLUDE LABOR,
E UIPMENT MATERIALS TRIP CHARGE DUMPING ETC.

Acreage•
17'" St. 8, Santa Ana River Triangle 0.69 1, 450.00 17,400.00 10 Fairview Triangle 0.73 1, 450.00 17,400.00 10
Annual Total 1 $ 60,300.001 723, 600.00 I30
Future Park
DISTRICT 1: SANTA ANA LIBRARY
Centers/ Facilities (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Acreage" Monthly Pate Yearly Rate
Full Time
Equivalents
New Hope Libray 0. 56 11950.00 23,400.02 3
Annual Total 1, 950. 00 23,400.00 3
DISTRICT 2

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS TRIP CHARGE DUMPING ETC.

Acreage Monthly Rate Vearly Ra[ e
Full Time
Equivalents
loth and Flower Park" 1. 7 1,500.00 18,000.00 12
Angels Community 1. 7 3, 335.00 40,020.00 12
Birch 2.4 2, 175. 00 26, 100.00 12
Cabrillo 7. 3 6, 420.00 5 77,040.00 12
Cabrillo Tennis Center 7. 6 3, 775.00 45,30000 12
Cheppa' s 0.4 675.00 8, 100.00 12
Eldridge 1. 2 2,000.00 24, 000.00 12
Fisher 1. 5 2, 075.00 24,900.00 12
French 0. 2 S00.00 6, 000.00 12
Garfield 0. 1 325.00 3, 900.00 12
Mabury 5. 5 3, 500.00 42,000.00 12
Mariposa 0. 5 S 800.00 9,600.00 12
Morrison 5. 9 5, 675.00 68,100.00 12
Tortola 9. 1 7, 900.00 94,800.00 12
Saddleback View 0.9 1, 550.00 18, 600.00 12
Santiago ( including bike trail( 26 19,825.00 237,900.00 12 Parking Lots (MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.(
Acreage
602 N. Garfield Street 0.2 250.00 3, 000.00 12
Centers/ Facilities (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Acreage
Garfield Community Center 0.2 250.00 3, 000.00 4
Plaza Caile Cuatro 0.2 275.00 3, 300.00 4
Sarah Mae Downie Herb Garden 0.1 275A0 3, 300.00 4
Santa Ana Stadium 6. 9 6, 500.00 78,000.00 4
Willard Playground 1 0.2 5 400.00 4,800.00 4
Annual Total 69, 980.00 839,760.00 12
City Council 16 – 130 7/7/2026
Future Park
DISTRICT 2: COMMUNITY DEVELOPMENT AGENCY
Trails and Walkways ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC
Linear Miles Monthly Rate Yearly Rate
Full Time
Equivalents
2nd St from Broadway to Sycamore 0. 1 300.00 3, 600.00 2 4th St. from Ross to French 0.5 285.00 3, 420.00 2
Parking Lots ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC. ( Acreage Monthly Rate Yearly Rate Full Time
Equivalents
NE corner of 3rd St. and Bush St. 0. 8 1 $ 400.001 4, 800.00 2 312 N. Bush Street 0.1 285. 001 3, 420.00 2
Annual Total 1, 270.001 15, 240. 00 2
DISTRICT 3

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS TRIP CHARGE DUMPING ETC. Acreage' Monthly Rate Yearly Rate Full Time
Equivalents
Bristol/ Tolhver Park' 1. 1 1, 300.00 15, 600. 00 3
Boom Koral 11 9, 250.00 111,000.00 12
Delhi 10.4 9, 250.00 111,000.00 12
Lillie King 9.6 9,000.00 108,000.00 12
Madison 6 6, 785.00 81, 420.00 12
Memorial 15.5 13, 340.00 160,080.00 12
Maple Occidental Exercise Park 0.43 825. 00 91900.00 3
Pacific Electric 1. 4 1, 250.00 15, 000.00 5
Sandpointe (including paseos) 7. 7 6, 925.00 83, 100. 00 12 Segerstrom 1. 2 1, 250.00 15, 000.00 3
Standard and McFadden Park 0. 64 825. 00 9, 900.00 3
Trails and Walkways (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Linear Miles Monthly Rate Yearly Rate
Flower Trail( Flower/ Warner to Flower/Sunflower) 1. 5 3, 190.00 38,280.00 5 Pacific Electric Trail (Chestnut/ Maple to Alton/ Bristol) 3. 5 7,101 85, 200.00 5 Parking Lots (MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.) Acreage Monthly Rate Yearly Rate 300 S. Main Street 0.4 845.00 100140.00 3
10225. Main Street 0. 1 845. 00 10, 140.00 3
Centers/ Facilities (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Acreage Monthly Rate Yearly Rate
Roosevelt/ Walker Comm. Center 1. 3 2, 385.00 28,620.00 5 Unused Property (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Acreage Monthly Rate Yearly Rate
625 S. Cypress - Cypress Fire Station 0. 17 825.00 91900.00 3 Annual Total 75, 190. 00 902, 280.00 12
Future Park
DISTRICT 3: COMMUNITY DEVELOPMENT AGENCY
Centers/ Facilities (MUST BE FULLY LOADED AND INCLUDE
LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, Acreage Monthly Rate Yearly Rate Full Time
ETC Equivalents
Carnagie Homeless Shelter TBD
Parking Lots (MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage
NE corner of 3rd St. and Bush St. 0.8 district 2
312 N. Bush Street 0. 1 district 2
Annual Total
City Council 16 – 131 7/7/2026

DISTRICT

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS TRIP CHARGE DUMPING ETC.

Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
Sst/ Mountain View Park' 1. 7 1, 500.00 18, 000.00 3
Adams 7 8, 250.00 99,000.00 13
Centennial 87 22,775.00 273, 300.00 15
Ed Caruther's Park` 1. 1 1, 650.00 19,800.00 3
Friendship 0. 1 500.00 6,000.00 3
Heritage 8 8,800.00 105, 600.00 13
Jerome 14 10,100.00 121, 200.00 13
Santa Anita 5 7,000.00 84,000.00 13
Thornton 35 17,300.00 207,600.00 15
Windsor 12 9, 3S0.00 112, 200.00 13
Trails and Walkways (MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Linear Miles Monthly Rate Yearly Rate
Full Time
Equivalents
Bear Street (Segertrom Ave. to MacArthur Blvd.) 0.49 1, 300.00 15, 600.00 5 Greenville Street (North of Hall Ave. to Segerstrom Ave.) 0. 38 1, 500.00 18,000.00 5 Jerome (Monte Vista Ave to McFadden Ave) 0. 25 1, 200.00 14, 400.001 5 MacArthur Blvd ( Santa Ana River Trail to MacArthur Blvd) 0. 06 1, 100.00 13, 200.00 5 St. Andrew PI./ St. Gertrude PI. 0. 18 1, 100.00 13, 200.00 5 RaAt Street (Segertrom Ave. to Alton Ave.) 0. 25 1, 250.00 15, 000.00 5 Other (MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT. MATERIALS TRIP CHARGE DUMPING ETC,
Acreage
McFadden Triangle 0. 94 2, 000.00 24,000.00 S
Annual Total I S 96,675. 00 1, 160,100.00 15
Future Park
DISTRICT 4: SANTA ANA POLICE DEPARTMENT
Centers/ Facilities (MUST BE FULLY LOADED AND INCLUDE Full Time LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, Acreage- Monthly Rate Yearly Rate Equivalents ETC. 1
Santa Ana PAAL Center 0. 52 1,400.00 16, 800.00 5
Annual Total 1 $ 1,400.001$ 16, 800.00 5

CIVIC CENTER

CIVIC CENTER ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.

Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
48,448.00 581,376.1 9
Annual Total 48, 449.00 581,376. 00 9

SANTA ANA ZOO

ZOO ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT. MATERIALS TRIP CHARGE DUMPING ETC.

Acreage Monthly Rate Yearly Rate FulN E ui
20 $ 45, 120.00 $ 541,440.00
Annual Total 45, 120.00 $ 541,440.0
City Council 16 – 132 7/7/2026

NOTICE OF COMPLIANCE
CITY STAFF: PRINT TIIIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Name: DMS Facility Services, LLC
Project
TBD ( 3)
Number:

Project
TBD ( 3) Name:

The Certificate of Insurance ( COI) submitted indicates that the coverages comply with the insurance requirements.

The compliant coverage(s) are:

TYPE OF INSURANCE POLICY EXPIRATION COI DATE FILE

NUMBER DATE NAME
23- 24 DMS -
AUTOMOBILE LIABILITY AS6691458727073 10/ 01/ 2024 09/ 26/ 2023 City of Santa Ana ( 5). pdf
23- 24 DMS -
GENERAL LIABILITY TB2691458727083 10/ 01/ 2024 09/ 26/ 2023 City of Santa Ana ( 5). pdf
PROFESSIONAL LIABILITY WAIVER 02/ 05/ 2025 02/ 05/ 2024 COI
Letter.pd£
WORKERS COMPENSATION AND 23- 24 DMS -
EMPLOYERS' LIABILITY WA769D458727063 10/ 01/ 2024 09/ 26/ 2023 City of Santa Ana (5). pdf
No further action is required at this time.

Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
2/ 12/ 2024 11: 23 AM
City Council 16 – 133 7/7/2026
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City Council 16 – 135 7/7/2026
City Council 16 – 136 7/7/2026
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City Council 16 – 139 7/7/2026
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City Council 16 – 140 7/7/2026
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City Council 16 – 141 7/7/2026
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City Council 16 – 142 7/7/2026
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City Council 16 – 143 7/7/2026
City Council 16 – 144 7/7/2026

INSURANCE ON FILE

WORK MAY PROCEED
IROL-19RANCE EXPIRES

CITY CLERK
A-2024- 007- 02
DATE: FEB 2 0 26MAGREEMENT WITH LANDSCAPE WEST MANAGEMENT SERVICES, INC.

Or. Fwfte -i

TO PROVIDE GROUND MAINTENANCE SERVICES
JACt Ddo THIS AGREEMENT is made and entered into on this 16th day of January, 2024 by and between Landscape West Management Services, Inc., a California corporation (" Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (" City").

A. Contractor submitted a responsive proposal that was amongst one ofthe four (4) vendors selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in the RFP.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the tern of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A and as detailed in the appendices provided in Exhibit B, attached hereto and incorporated by reference for the Santa Ana Civic Center.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. The total aggregate sum for services, provided by all four (4) Contractors selected under RFP 23- 151, shall not exceed $ 35, 737,920 for the entire term of this Agreement, including any extension periods exercised by the parties, as detailed below. The annual aggregate amount, available to all the selected Contractors, shall not exceed 7, 147,584, which includes a base annual amount of $5, 228,320 plus a contingency of 1, 919,264 for services to be exercised at the City' s sole discretion.

Page 1 of 10 ends

Santa Ana City CouncilJuly 7, 2026

Santa Ana City Council
July 7, 2026