Santa Ana City Council
July 7, 2026

INSURANCEONFILE

WORKMAYPROCEED
IROL-19RANCE EXPIRES

CITYCLERK
A- 2024- 007- 02
DATE: FEB2 026MAGREEMENTWITHLANDSCAPEWESTMANAGEMENTSERVICES, INC.

Or. Fwfte -i TO PROVIDE GROUND MAINTENANCE SERVICES
JACt Ddo THISAGREEMENTismadeandenteredintoonthis 16thdayof January, 2024byandbetween LandscapeWest ManagementServices, Inc., aCaliforniacorporation (" Contractor"), andtheCity of SantaAna, a chartercity andmunicipalcorporationorganizedand existingunderthe Constitutionandlawsof theStateof California ("City").

RECITALS
A. OnOctober20, 2023the City issuedRequestfor ProposalNo. 23-151 ("RFP"), by which it soughtContractorsto providegroundsmaintenanceservicesto Cityparks, bike trails, openspaces, andparkinglotswith assignmentof thevariedCity districtsto beassignedto the selected Contractors.

A. Contractorsubmittedaresponsiveproposalthatwas amongstoneof thefour (4) vendors selectedbytheCity. Contractorrepresentsthatit isableandwilling to providethe services described in the scope of work that was included in the RFP.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeablein its field andthat any servicesperformedby Contractorunderthis Agreementwill beperformedin compliancewithsuchstandardsasmayreasonablybe expectedfrom aprofessional contractingfirm in the field.

NOW THEREFORE, inconsiderationof themutualandrespective promises, andsubjectto the termsandconditionshereinaftersetforth, thepartiesagreeasfollows:

1. SCOPE OF SERVICES
Contractor shall perform during the tern of this Agreement, the tasks and obligations includingall labor, materials, tools, equipment, andincidentalcustomaryworkrequiredto fully and adequatelycomplete the servicesdescribedand set forth in Exhibit A and asdetailed in the appendicesprovided inExhibit B, attachedheretoandincorporatedby referencefor the Santa Ana Civic Center.

2. COMPENSATION
a. City neither warrants norguaranteesany minimum or maximum compensationto ContractorunderthisAgreement. Contractorshallbe paidonly for actualservices performed under this Agreement at the rates and charges identified in Exhibit C. The total aggregatesumfor services, provided by all four (4) Contractorsselectedunder RFP 23-151, shall not exceed $35,737,920 for the entire term of this Agreement, includinganyextension periodsexercisedby theparties, asdetailedbelow. Theannual aggregate amount, available to all the selected Contractors, shall not exceed 7,147,584, whichincludesabaseannualamountof $5,228,320plusacontingencyof 1,919,264for servicesto beexercisedatthe City' ssolediscretion.

Exhibit 2
b. PaymentbyCityshallbemadewithinforty-five (45) daysfollowingreceiptofproper invoiceevidencingworkperformed, subjecttoCityaccountingprocedures. Cityand Contractoragreethatall paymentsdueandowingunderthisAgreementshallbemade throughAutomatedClearingHouse (ACH) transfers. Contractoragreesto executethe City's standardACH VendorPaymentAuthorizationand providerequired documentation. Uponverificationof thedataprovided, theCity will beauthorizedto depositpaymentsdirectlyinto Contractor's account(s) with financialinstitutions.

Paymentneednot bemadefor work which fails to meetthe standardsof performance setforth in theRecitalswhichmayreasonablybeexpectedby City.

3. TERM
ThisAgreementshallcommenceonFebruary1, 2024for athree (3) yeartermuntilJanuary 31, 2027, withtheoptionfortheCitytograntuptotwo (2) one (1) yearrenewals, exercisableby awritingbytheCityManagerandtheCityAttorney, unlessterminatedearlierinaccordancewithSection 16, below.

4. PREVAILING WAGES
Contractor is aware of the requirementsof California Labor Code Section 1720, et seq., and1770, etseq., aswell asCaliforniaCodeof Regulations, Title 8, Section16000, et seq., Prevailing Wage Laws"), which requirethe paymentof prevailing wage ratesand the performanceofotherrequirementson "publicworks" and "maintenance" projects. If theservices beingperformedarepartofanapplicable "publicworks" or "maintenance" project, asdefinedby thePrevailingWageLaws, andthetotalcompensationis $1,000or more, Contractoragreesto fullycomplywithsuchPrevailingWageLaws. Contractorshalldefend, indemnifyandholdthe City, itselectedofficials, officers, employeesandagentsfreeandharmlessfromanyclaimor liabilityarisingoutofanyfailureorallegedfailuretocomplywiththePrevailingWageLaws.

5. INDEPENDENT CONTRACTOR
Contractorshall, duringthe entireterm of this Agreement, be construedto be an independentcontractorandnotanemployeeoftheCity. ThisAgreementisnotintendednorshall it be construedto createan employer -employeerelationship, a joint venture relationship, or to allowtheCitytoexercisediscretionorcontrolovertheprofessionalmannerinwhichContractor performstheserviceswhicharethesubjectmatterofthisAgreement; however, theservicestobe providedbyContractorshallbeprovidedinamannerconsistentwithallapplicablestandardsand regulationsgoverningsuchservices. Contractorshallpayallsalariesandwages, employer'ssocial securitytaxes, unemploymentinsuranceandsimilartaxesrelatingto employeesandshallbe responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement createsa non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicenseanyandall copyrights, designs, andotherintellectualproperty

embodied in plans, specifications, studies, drawings, estimates, andother documentsor works of authorshipfixedin anytangiblemediumof expression, includingbut notlimitedto, physical drawingsordatamagneticallyorotherwiserecordedoncomputerdiskettes, whicharepreparedor causedto be preparedby Contractor under this Agreement ("Documents & Data"). Contractor shall requireall subcontractorsto agreein writing that City is granteda non-exclusiveand perpetuallicensefor any Documents & Data the subcontractorpreparesunder this Agreement.

Contractorrepresentsand warrantsthat Contractorhasthe legal right to licenseany and all Documents & Data. Contractor makes no such representationand warranty in regard to Documents & Data which were providedto Contractorby the City. City shall not be limited in anywayin its useof theDocumentsandDataat anytime, providedthatanysuchusenotwithin thepurposesintendedby thisAgreementshallbeat City'ssolerisk.

7. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claimsforinjuriesto personsor damagesto propertywhichmayarisefrom or in connectionwith the performanceof thework hereunderandtheresultsof thatwork by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

CommercialGeneralLiability ( CGL): InsuranceServicesOfficeFormCG0001covering CGL on an "occurrence" basis, includingproductsandcompletedoperations, property damage, bodily injury and personal & advertisinginjury with limits no lessthan $1,000,000 per occurrence. If a generalaggregatelimit applies, eitherthe generalaggregatelimit shall apply separatelyto this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability: ISO Form NumberCA 00 01 coveringany auto (Code1), or if Contractor has no owned autos, hired, ( Code 8) and non -owned autos ( Code 9), with limit no lessthan $1,000,000peraccidentfor bodilyinjuryandpropertydamage.

Workers' Compensation: asrequiredby theStateof California, with StatutoryLimits, and Employer'sLiability Insurancewith limit of no lessthan $1,000,000peraccidentfor bodily injury or disease.

ProfessionalLiability applicableto the work being performed, with a limit no lessthan 1,000,000perclaimor occurrenceand $2,000,000aggregateperpolicyperiodof oneyear.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverageand/or the higher limits maintainedby the contractor. Any availableinsuranceproceedsin excessof the specified minimumlimits of insuranceandcoverageshallbeavailableto theCity.

Other Insurance Provisions
Theinsurancepoliciesaretocontain, orbeendorsedtocontain, thefollowingprovisions:

Additional Insured Status
TheCity, itsofficers, officials, employees, andvolunteersaretobecoveredasadditionalinsureds ontheCGLpolicywithrespecttoliabilityarisingoutofworkoroperationsperformedbyoron behalfoftheContractorincludingmaterials, parts, orequipmentfurnishedinconnectionwithsuch workor operations. Generalliabilitycoveragecanbeprovidedin theformof anendorsementto theContractor'sinsurance (atleastasbroadasISOFormCG2010 1185 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used).

Primary Coverage
Foranyclaimsrelatedto thiscontract, theContractor's insurancecoverageshallbeprimary coverageat least as broad as ISO CG 20 01 04 13 as respectsthe City, its officers, officials, employees, andvolunteers. Any insuranceor self-insurancemaintainedby theCity, itsofficers, officials, employees, or volunteers shall be excessof the Contractor's insuranceand shall not contribute with it.

Notice of Cancellation
Eachinsurancepolicyrequiredaboveshallprovidethatcoverageshallnotbecanceled, except with notice to the City.

Waiver of Subrogation
ContractorherebygrantstoCityawaiverofanyrighttosubrogationwhichanyinsurerofsaid ContractormayacquireagainsttheCitybyvirtueofthepaymentofanylossundersuchinsurance.

Contractoragreesto obtainany endorsementthat may be necessaryto affectthis waiverof subrogation, butthisprovisionappliesregardlessofwhetherornottheCityhasreceivedawaiver of subrogation endorsement from the insurer.

Self -Insured Retentions
Self -insuredretentionsmustbe declaredto andapprovedby the City. The City may requirethe Contractortopurchasecoveragewithalowerretentionorprovideproofof abilitytopaylosses and related investigations, claim administration, and defenseexpenseswithin the retention. The policylanguageshallprovide, orbeendorsedto provide, thattheself -insuredretentionmaybe satisfiedbyeitherthenamedinsuredor City.

Acceptability oflnsurers
Insuranceisto beplacedwithinsurersauthorizedto conductbusinessin thestatewith acurrent A.M. Best'sratingofno lessthanA:VII, unlessotherwiseacceptableto theCity.

ClaimsMade Policies (note — should beapplicable only toprofessional liability, seebelow) If anyof therequiredpoliciesprovideclaims -madecoverage:

1. The RetroactiveDatemust be shown, andmust bebefore the dateof the contractor the beginningof contractwork.

2. Insurancemustbemaintainedandevidenceof insurancemustbeprovidedfor atleast five (5) yearsaftercompletionof thecontractof work

3. If coverage is canceled or non -renewed, and not replaced with another claims -made policyform witha RetroactiveDateprior tothecontracteffectivedate, theContractor mustpurchase "extendedreporting" coveragefor a minimumof five ( 5) yearsafter completion of work.

Verification of Coverage
Contractorshallfurnishthe City with originalCertificatesof Insuranceincludingall required amendatoryendorsements (or copiesof the applicablepolicy languageeffectingcoveragerequired bythisclause) andacopyoftheDeclarationsandEndorsementPageoftheCGLpolicylistingall policy endorsementsto City before work begins. However, failure to obtain the required documentspriortotheworkbeginningshallnotwaivetheContractor'sobligationtoprovidethem.

TheCityreservestherighttorequirecomplete, certifiedcopiesof allrequiredinsurancepolicies, includingendorsementsrequiredbythesespecifications, atanytime.

Subcontractors
Contractorshallrequireandverify thatall subcontractorsmaintaininsurancemeetingall the requirementsstatedherein, and Contractorshallensurethat City is an additionalinsuredon insurance required from subcontractors.

Special Risks or Circumstances
Cityreservestherightto modifytheserequirements, includinglimits, basedonthenatureofthe risk, prior experience, insurer, coverage, or other specialcircumstances.

8. INDEMNIFICATION
Contractoragreesto defend, andshallindemnifyandhold harmlessthe City, its officers, agents, employees, contractors, specialcounsel, andrepresentativesfromliability: (1) forpersonal injury, damages, just compensation, restitution, judicialorequitablereliefarisingoutofclaimsfor personalinjury, includingdeath, andclaimsfor propertydamage, whichmayarisefrom the negligentoperationsof the Contractor, its subcontractors, agents, employees, or otherpersons acting on its behalf which relatesto the servicesdescribedin section 1 of this Agreement; and (2) fromanyclaimthatpersonalinjury, damages, just compensation, restitution, judicial or equitable reliefisduebyreasonofthetermsof oreffectsarisingfromthisAgreement. Thisindemnityand holdharmlessagreementappliestoallclaimsfordamages, justcompensation, restitution, judicial or equitablerelief suffered, or allegedto havebeensuffered, by reasonof the eventsreferredto in this Sectionor by reasonof thetermsof, or effects, arisingfrom this Agreement. TheContractor furtheragreestoindemnify, holdharmless, andpayall costsforthedefenseof theCity, including feesandcostsfor specialcounseltobeselectedbytheCity, regardinganyactionbyathirdparty challengingthe validity of this Agreement, or assertingthat personalinjury, damages, just compensation, restitution, judicial or equitablereliefdueto personalorpropertyrightsarisesby reasonof the termsof, or effectsarisingfrom this Agreement. City maymakeall reasonable decisionswithrespecttoitsrepresentationinanylegalproceeding. Notwithstandingtheforegoing, totheextentContractor'sservicesaresubjecttoCivil CodeSection2782.8, theaboveindemnity

shallbelimited, totheextentrequiredby Civil CodeSection2782.8, toclaimsthatariseoutof, pertainto, orrelatetothenegligence, recklessness, orwillful misconductoftheContractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractorshalldefendandindemnifythe City, its officers, agents, representatives, and employeesagainstanyandall liability, includingcosts, for infringementof anyUnitedStates' letterspatent, trademark, orcopyrightinfringement, includingcosts, containedintheworkproduct or documentsprovidedby ContractortotheCitypursuantto thisAgreement.

10. RECORDS
Contractorshallkeeprecordsandinvoicesin connectionwiththeworktobeperformed underthis Agreement. Contractorshall maintain completeandaccuraterecordswith respectto the costsincurredunderthis Agreementand any services, expenditures, and disbursements chargedtotheCityforaminimumperiodofthree (3) years, orforanylongerperiodrequiredby law, fromthedateof finalpaymentto ContractorunderthisAgreement. All suchrecordsand invoicesshallbeclearlyidentifiable. Contractorshallallowa representativeof theCityto examine, audit, andmaketranscriptsor copiesof suchrecordsandanyotherdocumentscreated pursuanttothisAgreementduringregularbusinesshours. Contractorshallallowinspectionofall work, data, documents, proceedings, andactivitiesrelatedtothisAgreementforaperiodofthree 3) yearsfromthedateof finalpaymentto ContractorunderthisAgreement.

11. CONFIDENTIALITY
If Contractorreceivesfrom the City informationwhich due to the natureof such informationisreasonablyunderstoodto beconfidentialand/or proprietary, Contractoragreesthat it shallnotuseor disclosesuchinformationexceptin theperformanceof thisAgreement, and furtheragreesto exercisethe samedegreeof careit usesto protectits own informationof like importance, but in no eventlessthanreasonablecare. "ConfidentialInformation" shall includeall nonpublicinformation. Confidentialinformationincludesnot only written information, but also information transferred orally, visually, electronically, or by other means. Confidential informationdisclosedtoeitherpartybyanysubsidiaryand/oragentof theotherpartyiscovered bythisAgreement. Theforegoingobligationsofnon-useandnondisclosureshallnotapplytoany informationthat (a) hasbeendisclosedinpubliclyavailablesources; (b) is, throughnofaultofthe Contractordisclosedinapubliclyavailablesource; (c) isinrightfulpossessionoftheContractor withoutanobligationof confidentiality; (d) isrequiredtobedisclosedbyoperationof law; or (e) is independentlydevelopedbytheContractorwithoutreferenceto informationdisclosedbythe City.

12. CONFLICT OF INTEREST CLAUSE
Contractorcovenantsthatit presentlyhasno interestsandshallnothaveinterests, director indirect, whichwouldconflictin anymannerwith performanceof servicesspecifiedunderthis Agreement.

13. NON- DISCRIMINATION
Contractor shall not discriminate becauseof race, color, creed, religion, sex, marital status, sexualorientation, genderidentity, genderexpression, gender, medicalconditions, genetic information, or militaryandveteranstatus, age, nationalorigin, ancestry, or disability, asdefined andprohibitedby applicablelaw, in the recruitment, selection, teaching, training, utilization, promotion, terminationor otheremploymentrelatedactivities or anyservicesprovidedunderthis Agreement. Contractoraffirmsthatit is anequalopportunityemployerandshallcomplywithall applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
ThisAgreementrepresentsthecompleteandexclusivestatementbetweenthe City and Contractor, andsupersedesanyandall otheragreements, oralorwritten, betweentheparties. In theeventof a conflict betweenthetermsof thisAgreementandanyattachmentshereto, theterms ofthisAgreementshallprevail. ThisAgreementmaynotbemodifiedexceptbywritteninstrument signedbytheCity andbyanauthorizedrepresentativeof Contractor. Thepartiesagreethatany terms or conditions of any purchaseorder or other instrument that are inconsistent with, or in additionto, thetermsandconditionshereof, shallnotbindor obligateContractoror theCity. Each party to this Agreement acknowledgesthat no representations, inducements, promises or agreements, orally or otherwise, havebeenmadeby anyparty, or anyoneactingonbehalfof any party, which is not embodiedherein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractormaynotassign, transfer, delegate, or subcontractanyinteresthereinwithouttheprior written consentof the City and any such assignment, transfer, delegation or subcontractwithout theCity'spriorwrittenconsentshallbeconsiderednull andvoid. Nothingin thisAgreementshall beconstruedto limit the City's ability to haveanyof the serviceswhich arethe subjectto this Agreementperformedby CitypersonnelorbyotherContractorsretainedby City.

16. TERMINATION
This Agreementmay beterminatedby the City uponthirty (30) dayswritten noticeof termination. Insuchevent, Contractorshallbeentitledto receiveandtheCityshallpayContractor compensationfor all servicesperformedby Contractorprior to receipt of such notice of termination, subjectto the following conditions:
a. As acondition of suchpayment, theExecutive Director may requireContractorto deliver to the City all work product(s) completedasof suchdate, andin suchcase suchworkproductshallbethepropertyof theCity unlessprohibitedby law, and Contractorconsentsto the City's usethereoffor suchpurposesasthe City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performancespecified in the Recitals of this Agreement.

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedycontainedin or grantedbytheprovisionsofthisAgreementshallbeeffectiveunlessit isin writingandsignedby thepartywaivingthebreach, failure, rightorremedy. Nowaiverof anybreach, failureorright, or remedyshallbe deemeda waiverof anyotherbreach, failure, right or remedy, whetheror not similar, nor shall anywaiver constituteacontinuing waiver unlessthe writing sospecifies.

18. JURISDICTION - VENUE
This Agreement hasbeen executedand delivered in the Stateof California and the validity, interpretation, performance, andenforcementof anyof theclausesof thisAgreementshallbe determinedandgovernedbythelawsof theStateof California. Both partiesfurtheragreethat OrangeCounty, California, shallbethevenueforanyactionor proceedingthatmaybebroughtor ariseout of, in connectionwith or by reasonof this Agreement.

19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessarylicenses, permits, approvals, waivers, andexemptionsnecessaryfortheprovisionoftheserviceshereunder andrequiredbythelawsandregulationsoftheUnitedStates, theStateofCalifornia, theCityof SantaAnaandall othergovernmentalagencies. ContractorshallnotifytheCityimmediatelyand in writingof itsinabilityto obtainor maintainsuchpermits, licenses, approvals, waivers, and exemptions. Saidinabilityshallbecausefor terminationof this Agreement.

20. NOTICE
Anynotice, tender, demand, delivery, orothercommunicationpursuanttothisAgreement shallbein writingandshallbedeemedtobeproperlygivenif deliveredin personormailedby firstclassorcertifiedmail, postageprepaid, orsentbyfaxorothertelegraphiccommunicationin themannerprovidedin this Section, to the following persons:

To City:

City Clerk
City of SantaAna
20 Civic Center Plaza ( M- 30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647- 6956
With courtesy copies to:

Executive Director, Public Works Agency
City of SantaAna
20 Civic Center Plaza ( M- 21)

P. O. Box 1988
Santa Ana, California 92702
To Contractor:

Landscape West Management Services, Inc.

Attn: Michael Garibay, President
1234 N. Blue Gum St.

Anaheim, CA 92806
Apartymaychangeitsaddressbygivingnoticeinwritingtotheotherparty. Thereafter, anycommunicationshallbeaddressedandtransmittedtothenewaddress. If sentbymail, communicationshallbeeffectiveor deemedtohavebeengiventhree (3) daysafterit hasbeen depositedin theUnitedStatesmail, dulyregisteredor certified, with postageprepaid, and addressedassetforthabove. If sentbyfax, communicationshallbeeffectiveordeemedtohave beengiventwenty-four (24) hoursafterthetimesetforthonthetransmissionreportissuedbythe transmittingfacsimilemachine, addressedassetforthabove. Forpurposesofcalculatingthese timeframes, weekends, federal, state, CountyorCityholidaysshallbeexcluded.

21. MISCELLANEOUS PROVISIONS
a. Eachundersignedrepresentsandwarrantsthatits signaturehereinbelowhasthe power, authorityandrighttobindtheirrespectivepartiestoeachofthetermsof thisAgreement, andshallindemnifyCityfully, includingreasonablecostsand attorney'sfees, foranyinjuriesordamagestoCityintheeventthatsuchauthority orpowerisnot, infact, heldbythesignatoryoriswithdrawn.
b. All Exhibitsreferencedhereinandattachedheretoshallbeincorporatedasif fully setforth in thebodyof thisAgreement.
signaturepagetofollow]

INWITNESSWHEREOF, thepartiesheretohaveexecutedthisAgreementthedateandyearfirstabove written ATTEST:
enmfer all
erk
APPROVED AS TO FORM.

SONIA R. CARVALHO
City Attorney
j" on7athan T Martine7r'
AssistantCity Attorney

RECOMMENDED FOR APPROVAL
Nabil Saba, PE
Executive Director
Public Works Agency

CITY OF SANTA ANA
i` 0 "? / 0omas R. [ latch
Interim City Manager
CONTRACTOR:

Michael Garibay
President
Pall 10 of t0

EXHIBIT A

SCOPE OF SERVICES

CITY OF SANTA ANA

EXHIBIT I

SCOPE OF SERVICES

TABLE OF CONTENTS
I. GENERAL MAINTENANCE OPERATIONS
A. General Operations 5
B. Specialty / Sports Areas 6

1. Sand Court Areas 6

2. Hard Surface Areas 7

3. Bicycle Trails/ AC Walkways 7

4. Decomposed Granite ( DG) Surfaces, Walkways, and Trails 7

5. Parking Lots, Bike Trails, and Roads 7
II. IRRIGATION
A. General Information 9
B. Water Management 9
C. Maintenance 11
D. Repair 13
E. Personnel 14
F. Materials 14
III. TURFGRASS
A. Maintenance — Overview 16
B. Inspections — Sports/ Priority Turf 18
C. Casual Turf 18
D. Sports/ Priority Turf 19
E. Renovation Process 21
IV. EDGING AND DETAILING
A. General Specifications
V. GROUNDCOVER
A. General Specifications
VI. SHRUBS
23 RFP 23- 151 Landscape Maintenance Services Page 21 of 135 71, a CITY OF SANTA ANA
A. General Specifications 26
VII. VINES
A. General Specifications zg
VIII. TREES
A. General Specifications 29
B. Trees Under 15 Feet 30
IX. LAKE MAINTENANCE
A. General Specifications 32
X. PEST CONTROL
A. General Specifications 33
B. Procedure 33
XI. WEED CONTROL
A. General Specifications 36
B. Weed Control of Hard Surfaces 36
C. Weed Abatement of Fallow or Undeveloped Lands 36
XII. LITTER AND DEBRIS MANAGEMENT
A. General Specifications 38
B. Schedule 38
C. Pressure Washing 39
XIII. HOMELESS TASKS / CLEANUP
A. General Specifications 40
XIV. DRAINAGE APERTURES
A. General Specifications 41
XV. PLANT ADDITIONS AND/ OR REPLACEMENTS
A. General Specifications 42
XVI. GUARANTEE AND / OR REPLACEMENT POLICY
A. General Specifications 43
XVII. REPORTS AND SCHEDULES
A. General Specifications 44
B. Reports 44
RFP 23- 151 Landscape Maintenance Services Page 22 of 135

CITY OF SANTA ANA
C. Schedules
XVIII. IRRIGATION REPORTS AND SCHEDULES
A. Irrigation Reports
B. Irrigation Schedules
XIX. CIVIC CENTER
A. General Specifications
B. Annual Color Planting and MaintenanceSpecification at Civic Center C. Vandalism
D. Quality of Life Team (QOLT) at Civic Center
XX. LAWN BOWLING
A. General Specification, Lawn Bowling
XXI. CENTENNIAL PARK
A. Centennial Park
XXII. VACANT LOTS
A. Vacant Lots
XXIII. SANTA ANA STADIUM
A. Santa Ana Stadium
XXIV. SANTA ANA ZOO
A. Santa Ana
45 47
47 48
49 50
50 53
55 56
57 58
RFP 23- 151 Landscape Maintenance Services Page 23 of 135 a CITY OF SANTA ANA

SECTION I

GENERAL MAINTENACE OPERATIONS
Thissectionestablishesoveralldailycontractrequirementsthatthe Contractorshall perform unlessotherwisespecifiedin latersections. Otherspecificationsgivenper sectionare to be utilized as unexpected situations arise and clarification of service is required. It is Contractor' s obligation to fully understand the grounds' landscape specifications.

Additionally, for all mulchandcompostneedsthat are necessaryfor LandscapeMaintenance, the City's Refuse Contractor Republic Services shall provide freee mulch and compost for all Cityprojects. Forallothermulchandcompostthat requiresthe Contractorto procure, thetheContractor shall:

Use Compost and Senate Bill ( SB) 1383 Eligible Mulch produced from recovered Organic Waste for all landscaping maintenance, renovations, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852( a)( 24. 5)( A)( 1) through ( 3).

Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchaseor acquisition) to the City's Solid Waste Enterprise annually upon request. Informationto be provided shall include:
o General descriptionof howandwhere the productwas used and applied;
o Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
o Quantity and type of each product; and
o Invoice or other record demonstrating purchase or procurement A. General Operations

1. All areas shall be inspected daily and be maintained in a neat, clean, and safe condition at all times.

2. All drinking fountains shall be checked weekly and kept clean. Clean is defined as free of standing water, disinfected, free of calcium deposits or other encrustations, well -polished, and with drains/ collectors cleaned of silt and debris.

3. All sidewalk areas within maintained areas shall be clean and cleared of debris at all times.

4. All leaves, paper, trash, and debris shall be removed from landscape and hardscape areas daily and disposed of offsite.

5. Trashcansprovidedbythe Cityshallbeemptieddailyandwashedafteremptying when necessary, as determined by the City Representative (CR). All tops/lids shall RFP 23- 151 Landscape Maintenance Services Page 24 of 135

CITY OF SANTA ANA
be wipedcleanweekly. All missinglids shallbe reportedimmediately.

6. All concrete drains and other surface drains under the sidewalk shall be kept free of vegetation, debris, and algae to allow unrestricted water flow daily.

7. All other drainage facilities shall be cleaned of all vegetation and debris daily, or as necessary.

8. All gratesshallbe testedfor securityand refastenedas necessary. Missingor damagedgratesshallbeimmediatelymadesafeandreportedtotheCR.

9. All barbecuegrills, and hot coal containers, shall be emptied of all ashes twice weekly, onceon Thursdayand once on Sundaymornings.

10. All parkbenches, picnictables, playequipment, andbandshellsshallbe steam cleanedor pressurewashedperthe pressurewashingscheduleandspecifications.

Sanitization may vary with use.

11. Reservedpicnicsitesarea toppriority. Thesesitesshallbecleanedandblownby 8:00 a.m. daily, includingweekends, holidays, andothertimesif deemednecessary.

Pressurewashingwillbeona schedule, refertothepressurewashingsection, butmay require additional pressurewashing as determined by CR.

12. Thecontractorshallspraymonthlyin alllistedareasto controlweedgrowth.

13. The contractorshall check all dog bag dispensersdaily, and restockthem as necessary. The contractorshallreportmissingand/or brokendispensers, onthe sameday, to the CR. The bagsshallbe providedbythe City.

14. All tree limb failures shall be reported to the CR and collected along with any debris within 72 hours.

15. Six - Month Service:
a. OnJanuaryandJulyof eachyearthe Contractorshallchangeoutoldflags and replace them with fresh, new all-weather flags to be provided by the City.

Contractor shall follow all flag etiquette regarding the proper care, storage, delivery, and replacementof our American, City, and any other flags.

Contractor shall deliver the old and worn flags to the the Park Services Inspectorso flags properlyfolded and cared for.

16. Contractor shall inspect the basketball courts and tennis nets, and replace if required. The City will provide these materials.

B. Specialty / Sports Areas

1. Sand Court Areas
These areas includetot lots, play areas, volleyballcourts, etc.

All sand areas, includingtot lots, shall be cleanedwith a basketsand rake to remove leaves and debris and leveled daily. The use of hand- held or backpack blowers or other devices shall not be substituted for raking.
b. Sidewalks adjacent to tot lots must be swept or blown daily. Care should be exercisedto avoid any patronsusingthe tot lots. Contractorshall decide when to schedule maintenance activities around their use.

RFP 23- 151 Landscape Maintenance Services Page 25 of 135

J CITY OF SANTA ANA
c. All areas shall be kept free of weeds at all times.
d. There shall be no spraying of weeds in sand court areas. e. Areas shall be edged and the turf surrounds maintained. If sand berms accumulate in turf, they must be removed and replaced with sod. f. All sand areas shall be rototilled monthly, at least three (3) weeks apart, to the maximum depth that will allow complete loosening of the sand but will not cause lower base materials to be mixed in with the sand approximately 12"). After rototilling, all areas shall be raked level. g. Sand shall be replenished as necessary to maintain optimum level in each area. Generally, six inches (6") below the top of the concrete curbing is acceptable. However, dependent upon playequipmentfooting, the final level shall be determined by CR for each area. Sand will be provided by the City but spread and leveled by the Contractor. h. In the event of storms and periods of excessive rainfall, or the sand court areas become flooded resulting in standing water, the Contractor shall remove the water immediately, as directed by the CR. Water shall be discharged to a safe area.

2. Hard Surface Areas
These areas include concrete sidewalks, medians, skate parks, tennis courts, handball courts, basketball courts, bicycle trails, asphalt concrete ( AC) walkways, and bandshells.
a. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. Any hazards shall be reported immediately to the CR.
b. All areas shall be swept or blown daily to remove all deposits of silt, sand, glass, and all foreign objects.
c. All sports courts, stages, and bandshells shall be power washed per the pressure washing schedule, or as needed. The contractor will work with the CR to determine the schedule.
d. Cracks and crevices must be kept free of weeds at all times. e. Sidewalks should be blown daily, reference Section A., General Operations, No. 3.

3. Bicycle Trails/ AC Walkways
Special emphasis shall be placed on chemical edging along these areas to prevent damage to asphalt by vegetation. All such damage shall be repaired at Contractor' s sole expense.

4. Decomposed Granite ( DG) Surfaces. Walkways and Trails RFP 23- 151 Landscape Maintenance Services Page 26 of 135 a CITY OF SANTA ANA
DG walkways and trails require additional attention to be properly maintained.

The two ( 2) most common conditions are an uneven surface and lack of moisture.

Both issues can make the material unstable and sand -like, creating an unsafe surface.
a. The integrityof the surfacemust be keptintact at all times. b. The contractor shall perform daily inspections of DG surfaces. c. Borders of DG areas shall be kept in proper repair and well-defined at all times.
d. DG areas shall be kept free of weeds at all times.
e. Monthly maintenance of DG areas shall be according to industry standards.
f. Contractor shall immediately repair any DG areas where holes or ruts are apparent, or where the surface becomes uneven. g. Materialswill be suppliedby the Cityto maintainthe integrityof the product.

5. Parking Lots Bike Trails. and Roads
These areasinclude parking lots and roadslocatedwithin the boundariesof the parks, or areasdirectlyadjacentto parks, andwhoseprimarypurposeisto provide vehicleparkingfor patrons. Street parkingareasthat are not meantspecifically forparkuserswillnotbeincludedinthissection. Areasindoubtshouldbeclarifiedwith the CR. a. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. Any hazards shall be reported immediately to the CR.
b. All areas shall be swept, blown, and/or vacuumed weekly to remove all debris and deposits of silt and/or sand and glass.
c. Cracks and crevices shall be kept free of weeds at all times. d. Illegally dumped foreign substances, such as motor oil, shall be properly cleaned immediately.

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SECTION II

IRRIGATION
The irrigation system consists of all components from the outflow side of the meter. The Contractor shall control the irrigation programming components with the coordination of the CR, while the CR will control those componentsoperatedbythe centralprogrammingsoftwareCalsense. All manualcontrolsystems shall be directly overseen weekly, and in a manner, which allows the irrigation specification to be completed. Contractorshall employa certifiedirrigationspecialistperdistrict, Zoo, and CivicCenter.

A. General Information
Watermanagementwithinthe City landscapemaintenanceareasis guidedby the followingparameters:

1. Applicationof waterto landscapeplantsat a ratecloselymatchingthe demandsof plantmaterial;

2. Minimizing runoff;

3. Water conservationand plant health are given equal consideration;

4. Roadway condition and safety;

5. Safe surfaces for community use;

6. Water budget; and

7. Plant health.

B. Water Management
Water conservation is a top priority for the City and shall be incorporated into all irrigation programming. The irrigationschedule is dynamic and regularly needsto be alteredto meetthe needsof the City landscape. CR shalldeterminethe scheduleand Contractorshall programthe controllers to meet this schedule. Landscape irrigation is currently being switched to Calsense Central Control. It is intended that the City will perform water management responsibilitieswithin the central control system.

1. City of Santa Ana irrigation system includes:
a. Battery controllers ( Hunter Nodes) in valve boxes
b. Non -centrally controlled manual clocks
c. Hydraulic valves
d. Thermal valves
e. Quick coupler systems
f. Electric valves
g. Solar -powered controllers ( Left)
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2. Controller programsshall incorporatethe following:
a. CalsenseCentralControlsoftwareshallbeexclusivelyutilizedfor allcontrollerswith available connections. Field checks shall be required to verify the success of programmingasitappliestoa specificlocation. Fieldcheckswillbetheresponsibility of the Contractor, who will report to CR.
b. Water must be conservedwhile meeting the needs of the plant material. c. The City of Santa Ana Water Department (SAWD) managementrequirements shall be followed unless the CR approves an alternate schedule. d. Contractor shall avoid weekend watering unless approved by CR. e. Contractorshall waterdeeplyandinfrequentlyfor all tree and shrub applications. f. Contractorshall utilizecycle/soak principlesto encouragedeep rootingof all plant material, especially turf.
g. Evapotranspiration (ET) ratesshallbe utilizedwhen consideringprogramming. h. Contractor shall minimize runoff onto streets, sidewalks, and other non -target areas.
i. Contractorshallprovidesufficienttime for the soil to dry out betweenirrigations. j. ContractorshallmaximizecommunityuseofCityproperty.
k. Contractorwill alterthe irrigation programmingto accommodatethefield renovations to promote seed germination and establishment.

3. Irrigationsystemsshallbe programmedto waterbetween10:00 A.M. and6:00 P.M.

Monday- Friday) unlessotherwiseapprovedby the CR.

4. Contractorshall be responsiblefor programmingall controllers (light energizedIrrigation Technology, field controllers, battery -operated controllers, manual systems) not integrated into the central control system.

5. Program changes for the manual ( non -centralized) controllers shall be done the same day of notificationby the CR and changedperCR specification.

6. Verification of the updated irrigation schedule shall be the responsibilityof the CR. The contractorshallwork with the CRto ensureall programmingchangeshavebeenentered and verified on the electronic programming log.

7. Contractor shall set and maintain the programmingfor the manual irrigation controllers to meet the criteria as stated above. The City reserves the right to inspect and monitor those settings and make recommendationsto the Contractor. In case of a dispute, the CRwillmakethefinaldetermination. Anydiscussionofthistypeshallberecordedbythe Park Inspectors on the work order form and kept on file.

8. Inthe eventthatanyof thecomponentsof the irrigationsystemfailto providefull and propercoverage, Contractorshall providealternateirrigationwith full and proper coverage to all areas in the worksite at no extra cost to the City.

9. The controllerprogramshall be sufficientto maintaina healthylandscapewithout excessive water use and shall be consistent with the established Irrigation Association IA), Metropolitan Water District (MWD), and Santa Ana Water Department (SAWD) guidelinesrecognizedthroughoutthe industry.

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10. Anydamagecreatedbyimproperirrigationpracticesor neglectshallbetheresponsibilityof the Contractor to correct, at sole cost to the Contractor.

11. No watering shall occur during the daylight hours unless associated with a repair, audit, manual system operation, or an alternate scheduleis approved by the CR.

12. The operationof manualirrigationsystemsshalloccurdaily, SundaythroughMonday, between 6: 00 A. M. to 6: 00 P. M.

13. AllprogramchangesshallberecordedontheelectronicIrrigationControllerProgramLog by Contractor.

14. City shall compare water meter readings to ensure that there is no excessive water use in any of the Contract areas. Contractor must meet with the CR to review these reports as necessary, or as directed by the CR.

15. Contractorshallturnoffprogrammedirrigationsystemsimmediatelyduringperiodswhen extreme rainfall exists or is predicted, and other times when suspension of irrigation is desirable to conserve water, as directed/approved by the CR.

16. Any time the irrigationsystem(s) are shut downfor any reason, Contractorshall notify the CR immediately. Once CR acknowledges the necessity to turn on the water once again, controller activation shall begin within five ( 5) working days.

17. Particularattentionshallbepaidto allslopeareas, whichwill, by physicalnature, provide for the greatest potential runoff.

C. Maintenance

1. Contractor shall diagnose, maintain, and repair all irrigation components downstream of the remotecontrolvalve (RCV). The ContractorSHALLbe responsiblefor repairingand replacing all irrigation parts, including but not limited to irrigation rotors/heads, lateral lines, and parts from the downstream side of the irrigation systems remote control valves RCVS) at no additional cost to the City. Contractor will repair or assist in repairs for components downstream of the meter through Additional Extra Work ( AEW).

2. Irrigation maintenance shall include, but not be limited to operation of the system, adjustments, repairs, modifications, improvements, testing, analysis, and other work as required. Some examples of regular maintenance include the function of electrical systems, backflows, controllers, valves, head alignmentand spacing, and wiringoperation. a. Components include but are not limited to irrigation controller, remote control valves, main and lateral lines, fittings, risers, sprinkler heads, quick couplers, drip systems subsurface and surface), master valves, flow sensors, valve boxes, fertilizer injector systems, and tree watering systems.

3. All areasshallbe irrigatedto maintainspecifiedgrowthandappearancedeterminedbyCR.

4. Handsets (Calsense, LEIT) may be required to operate the controllers. These will be supplied at Contractor' s expense.

5. Proper alignment ( vertical straightness, operational height of nozzle) will require raising/lowering/ leveling of the sprinklers and shall be done at Contractor' s sole expense.

6. Plantsblockingthe sprinklerpatternwill requirethe technicianto markthe plantmaterial with paint and coordinate the trimming/removal with the CR.

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7. Automatic controllers and/or enclosures shall be locked while unattended. Locks are initiallysuppliedbytheCity, if lostor recklesstheContractoris responsibletoreplacewith sameorhigherqualitylocksattheirexpense. Citywillreplacewornordeterioratinglocks.

B. All enclosures, includingvalve, controller, boosterpump, etc., shall be kept free of all insects, rodents, and rust. Damage caused by insects, rodents, or rusting shall be repaired within five ( 5) calendar days at Contractor' s expense.

9. AlldriplinevalvefiltersshallbecleanedtwiceperyearinFebruaryandNovemberofevery year.

10. All subsurface apertures shall have permanent lids affixed at all times and shall be kept free of overgrowth. Apertures include valve boxes, controllers, electrical and cable boxes, manholes, and backflow devices.

11. Weekly Priority/Sports Turf irrigation audits shall be completedand electronically submitted to CR.

12. Should the CR be called upon to diagnose an irrigation problem that is Contractor' s responsibility, the City's labor and materialcosts incurredwill be deductedfrom the monthly payment to the Contractor.

13. All irrigation evaluation work requires a notification sign to be present for the duration of the work.

14. All sprinkler heads and emitters shall be adjusted to maintain proper coverage to ensure adequate flow. Adjustments shall include, but not be limited to actual adjustments to heads; cleaningand flushing heads, nozzles, lines, and screens; and removalof obstructions.

15. All irrigation systems shall be tested and inspected a minimum of one ( 1) time per calendar yearquarter (Jan -Mar, Apr -Jun, Jul -Sep, Oct -Dec), regardlessof controllertype, andan electronic audit form shall be used to submit the results to CR quarterly by the loth dayofthemonthfollowingthatperiod (e.g., Aprilloth, Julyloth, October10t1, and January loth). Any requested changes shall be submitted for approval before implementation.
a. An exceptionto the aforementionedis any battery -operatedvalve, which shall be inspected two (2) times per year.

1. Contractorshallcontinuallymonitorandperformanynecessaryrepairsfromthe outflow side of the meter.

2. Citywill providematerialsto replacethe RCVSand mainlines, seeSection2.6, Materials for the process.

3. The Contractor shall be responsible for repairing and replacing all irrigation parts, includingbut not limitedto irrigationrotors/heads, laterallines, and partsfrom the downstream side of the irrigation systems remote control valves ( RCVS) at no extra cost to the City. Contractor shall make repairs to the satisfaction of the Director' s Representative ( DR). Contractor shall make repairs within 24 hours of being on notice of deficiencies to the lateral lines and/ or rotors/ heads.

4. Contractor shall contact the CR regarding structural failures after the meter ( e.g.

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backflows, main and lateral lines, valves, central control, etc.) within twelve ( 12) hours of occurrence. Repairsrequiringadditionalfundsshallbe proposedwithin24 hoursby contacting the CR.

5. All damage resulting from Contractor' s operations shall be repaired or replaced before the end of the workday at the Contractor' s sole expense.

6. All third -partydamageorotherneededrepairsshallbecompletedbytheContractor, as indicatedin the Specifications, and paidfor bythe Cityon a cost -per -repairbasis.

Repairsto the irrigationsystemshallbecompletedwithin24 hoursof approvalbythe CR on any component damage, including, but not limited to, broken irrigation lines and tubing, defective or broken valves, sprinkler heads, emitters, sprinkler head relocations, and other modifications as necessary.

7. If not ableto makeirrigationrepairsin a timelymanner, Contractorshallbe responsible for watering all areas manually.

8. Inadditionto quarterlytesting, all irrigationsystemsshallbetestedandinspecteddaily if necessary, when damage or malfunction is suspected, observed or reported. a. Contractor shall repair malfunctioning controllers, quick couplers, manual or automatic valves, and sprinkler heads within twelve ( 12) hours of receipt of the verbal or written notice unless the field condition does not allow or per the direction of the CIT (City Irrigation Technician).
b. Contractor shall correct deficient or irregular irrigation systems and equipment as necessary following verbal notification from the CR.
c. Irrigationchecks mustbe done immediatelyif plantsbeginto wilt, defoliateor change color.

9. All Sports/Priority Turf irrigation repairs shall be made within four ( 4) hours of approval by the CR.

10. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment will be made by the City nor billed by Contractor for repairs on equipment covered by the warranty.

11. Contractor shall pay for all excessive utility usage due to failure to repair malfunctions on a timely basis or unauthorized increases in irrigation frequency. Costs will be determinedfromcomparisonsof usagewith historicalusageforthe sametimeperiod and be presentedto the Contractorfor reviewbeforedeductionof payment.

E. Personnel
Contractor shall provide dedicated irrigation a personnel to the Contract Area, District 1, District 2, District3, District4, CivicCenter, andtheZoo; whoseprimaryandsolefunctionshallbe to properly operate, monitor and maintain the irrigation system within the listed Contract Areas Personnel shall be:

1. Fully trained and knowledgeable in all phases of the landscape irrigation system, including central control, site controllers, component maintenance, repair, and adjustment, and familiarity with all brands and models of irrigation equipment used within the City;

2. Personnell shall be knowledgeable of and proficient in current water management RFP 23- 151 Landscape Maintenance Services Page 32 of 135 concepts;

CITY OF SANTA ANA

3. Capable of performing irrigation audits and providing a report;

4. CapableoftakingdirectionfromseveralCitypersonnel, butparticularlyaccountableto the City IrrigationTechnicianandthe areagardener; and

5. Capable of verbal and written communication in a professional level of English.

Materials
TheCityshallsupplyirrigatonmaterialsand supplies. However, therewill beoccasionswhena repair isnecessaryandtheCityisoutofinventory. Inthesecases, Contractorshallberequiredto supplythe materials. Contractor is responsible for repairs, including but not limited to, irrigation rotors/heads, laterallines, and partsfrom the downstreamside of the irrigationsystems' remote -controlvalves RCVs) at no extra cost to the City.

Cityreservestherightto purchasematerialsdirectlyandmakethemavailableto the Contractor. In the eventthe City exercisesthis option, the followingconditionswill apply:
a. AllCitypurchaseswillbeforthesoleuseof andfortheCity. b. Contractor shall secure and store inventory, distribute and control all material entrusted to its representatives. All materials and inventories shall be made available to the City upon request.
c. All materialgiven to the Contractorshall be inventoriedby location usingthe electronic work order system. The replaced part shall be returned to the City to removethe replacement partfrom the outstanding inventory.

2. All replacement materials shall be original types and models unless a CR approves a substitute.

3. Contractorshallmaintain, atno additionalcostto the City, anadequateinventoryof medium- to high -usage stock items to repair the irrigation systems.

4. Contractor shall implement repairs under all warranties.

5. All invoices, AEW, shall state labor and material costs.

6. The actual cost of all materials passed onto the City shall includethe following:
a. Wholesale cost ( retail costs minus Contractor' s discount) b. Applicable sales tax
c. A markup of 10% maximumfor all overhead costs and profits

7. The wholesale cost shall be the actual cost paid by Contractor reflecting the best price, includinganydiscountgiventoContractor (writtenreceiptsubmittedwith billing)
B. At no time shall the cost of materials exceed the retail cost from the current price list, minus any discounts.

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The City desiresto establishand maintainsafe, healthy, well -suited warm -seasonturf grass cultivars for the intended site use. Turf grass shall be maintained to appear level, with a smooth appearance and clean edges. Considerationshould be given to environmentalconditions (e.g. climate change, increasing temperatures, drought, invasive pests, etc.) when determining satisfactory results of landscape maintenance.

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SECTION III

TURFGRASS
TheCitydesiresto establishandmaintainsafe, healthy, well -suitedwarm -seasonturfgrasscultivarsforthe intendedsite use. Turf grassshallbe maintainedto appearlevel, with a smoothappearanceand cleanedges.

Considerationshould be given to environmentalconditions (e.g. climate change, increasingtemperatures, drought, invasive pests, etc.) when determining satisfactory results of landscape maintenance.

A. Maintenance — Overview
Turf care shall be differentiatedby the two (2) types of turf - "Casual' and "Sports/Priority" Turf. When theword "Turf' isnot precededbytheword "General' orthe word "Sports/Priority," it appliesto both types of turf.

Casual Turf Mowing
All "casual' turf (non-sporUpriorityturf) shallbemowedeveryotherweek, fromOctober31stto February281" of eachyear. "Casual' turf shallbe mowedeachweekfrom March1st to November 1st of eachyear. Eachyearthe DRwill selectthe datesin mid -Novemberandmid -Marchwhenthe Contractor shall transition from every other week mowingto once -a -week mowing. The Contractor shall use Kubota L5060 tractors, or approved equal, equipped with turf -type tires and tractor - poweredTrimaxProCutS3-23791" rotarymowersfor thelargeturf areasgreaterthan69" wide and Trimax ProCutS3-178 69" rotary, or approved equal, detail mowers for areas between trees and other park amenities. The DR shall determine the height of the cut.

2. Sport/ Priority Turf Mowing
All "priority" turfshallbemowedoncea weekallyear. TheContractorshallmowthe priorityturf areasat 1/2% 3/4" unlessapprovedbyCR. To achievea quality cut at this heightand notleave clippings, the Contractor will perform a first cut using a rotary mower with clipping catching capability, followedbyusinga KubotaL5060tractorequippedwithturf -typetiresandtractor - poweredTrimaxProCutS3-23791" rotarymower, anapprovedfairwayorgreensmowerfor medium size areas and a walk behind Jacobsen Eclipse2 reel mower for small areas. Note that the Contractor shall performquality sports turf mowing and detailing to the DR satisfactionregardless of the equipment and methods the Contractor uses. The DR shall direct the Contractor to mow the priorityturflowerthan1/2", if necessary. NotethattheBallDiamondInfieldMaintenance Contractor shall be responsiblefor mowingturf infields, including foul territory turf areas, 36" beyond the skinned infield arc, and other designated ball diamond turf areas. Infield maintenance shall not be a part of this agreement.

1. The contractorshall maintainmowersthat providea smooth, even cutwithout ridges or depressionandwithouttearingoff the leaf blades; includingsharp bladeson all mowers.

2. All factory safety equipment must be fully operational.

3. The mowingschedulemaybe altered dueto weatherand/or other conditionsupon approval from the CR.

4. Mowing shall be completedduring one (1) single -day operation per given area.

5. The contractor shall not mow areas where the soil is over -saturated.

6. All litter shall be removed from the turf before each mowing.

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7. Mowing shall be performed at the speed the mower's manufacturer specifies to maximize the quality ofthecut. The emphasisshallbe onquality mowingvs. speedand unprofessional patterns.

8. Mulchingmowersshallbeusedto mowGeneralTurfgrassareas. Recyclingbladesand/or recyclingdecks shall be usedin all areaswhere grassclippingswill notbe picked up.

9. Excessiveclippingdebris, as determinedby the CR, shall be removedand disposedof offsite at the Contractor' s expense.

10. Stringtrimmersshallnotbeusedformowingturf.

11. Turfshallbemechanicallytrimmedwithagroundedbladeedgeratthesametimeasmowing duringthe seasonalmowingcycle (twice per monthin winter, once perweek in summer).

12. The areas requiringedgingshall includeall hardscapesadjacentto turf, including sidewalks, curbing, planters, grave markers, historical plaques and markers, and other concrete entities, asphalt, concrete, paved areas, and DG.

13. Alledgingshallbedoneina wayasto notdamageanyhardscapeentities.

14. Otherfixturessuchas butnotlimitedtovalveboxes, utilityboxes, cleanouts, drains, signs posts, poles, benches, tables, andbuildingfoundationscan be edgedwith the use of string trimmers, once an edging pattern has been properly
established using an edger or sharpened shovel. Should the edged area begin to deform, CR shall directthe Contractorto repeatthe detail process.

15. Propertydamagedbystringtrimmersormowersshallbereplaced/repairedimmediately.

16. Sidewalksandotherhardsurfacesshallbe properlycleanedaftereachedging, including grass stains or marks from the mowing process.

17. Trimmingof grassaroundtrees or planterbedsin theturf area (12to 24-inchdistancefrom the object) shall be performed during the seasonal mowing cycle in such a manner as to avoid damage to the plants.
a. Chemical edging and trim pattern establishment using a blade edger shall be completed when grass encroachment is within six ( 6) inches of the trunk or planter bed.

18. Any mechanical damage to tree trunks which is considered Contractor neglect shall result in a replacement planting, at the discretion of the CR.

19. Refurbishmentof damagedturf due to Contractornegligence, includingpoorirrigation management, irregular turf evaluation intervals, and/ or Contractor error shall be completed within seven ( 7) days of discovery and notation.

20. Turf shall be maintainedwithin 6-12 inches of all appurtenances (e.g. walls, fences, transformers, etc.)

21. Detail lines shall be made straight and shall be maintained straight.

22. Thecontractorshallfill alldivots, depressions, andunevenareaswithsand, asdirectedbythe CR.

23. TheCityreservestherightto requiretheContractorto applyplantdyeon specifiedplant material within 24 hours of notification to the landscape that has been stressed due to the Contractor's neglect. The dye will be appliedat no additionalcost to the City.

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B. Inspections — Sports/ Priority Turf
The contractor shall inspect the sports fields or play areas daily.

1. All sports fields shall be kept at a level grade to provide a uniform height of turfgrass, by topdressing low places with clean sand.
a. Depressions over 1" in depth, which lack turfgrass cover, shall be filled with weed -freesoil tothe existinggrade. Rototillingmaybe prescribedbya CR.

2. The contractor shall inspect the sports fields or play areas for proper water drainage away fromtheplayingsurface. Ifdrainageisnotevident, irrigationprogrammingintheaffected areashallberequiredto preventlandscapefailure. ThecontractorshallcontacttheCR fortheproperirrigationmanagementstrategy, whichshallbeprogrammedwithin24 hours.

3. The contractor shall inspect the sports fields or play areas for hazardous holes or depressionsthat may causea playerto trip. Thosefound shallbe filled as directedin Section 3. 2. 1.an above.

4. The contractor shall remove stones and other debris that may interfere with play or cause injury.

5. The contractor shall inspect the sports fields or play areas to see that the soil absorbs irrigationandrainrapidlyenoughto providereasonablygoodfootingonthesurfaceof the area. If improvementisindicatedbythe CR, ContractorshallcontacttheCRfor direction.

6. The contractorshall inspectthe sports fields or play areas to see if the turf surface is being irrigatedevenly with a reasonableamount of water. Irrigationprogrammingfor Sports/PriorityTurfis atthehighesttier (TierOne — TurfIrrigationReductionPriorityKey).

C. Casual Turf
The scope of work for General Turf includes the following:

The mowingscheduleshallbeonceperweekfromMarch1to October31andonceevery other week from November 1 to February 28, Monday through Friday of each week specified.

2. Not more than 1/3rd of the total leaf length shall be removed per mowing.

3. Mowing shall be completed in one (1) operation.

4. Turf shall be aerified a minimum of one (1) time annually in March using a solid tine aerator to a minimum depth of three ( 3) inches.

5. CasualTurf shallbe renovated-overseededone time peryear, AprilthroughMay. All seed quantitiesandtypesspecifiedwitheitherKikuyaor Marathonfescusshallbeverifiedbythe DRpriorto anyapplications. Theprocessfor renovation-overseedingshallbeasfollows:

6. The turf shall be flailed down to' W. All turf clippings shall be removed.

7. The contractor shall flag/mark all irrigation and site amenities and shall avoid hitting/damagingthemwiththeaerationequipment. Anydamagecausedto the irrigationor other site amenities shall be repaired/ replaced at the Contractors' expense.

8. The contractor shall coordinate with the CR to irrigate the causal turf to allow greater penetration for the aerator.

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9. TheturfshallbeaeratedusingtheKubotaL5060tractorequippedwithturftypetiresAerWay aeration equipment utilizing the Toro Pro Core 648 ( or Equal). Contractor shall make two - passes in different directions per the DRs direction.

10. Contractorshallcoordinatewiththe CRto confirmall irrigationhasbeentestedand restored to original design specificationsprior to overseeding.

11. Oncethe CRverifiesthatthe irrigationsystemis workingefficiently, the Contractorshall overseed the turf using Stover Seed Company's AZ-1 Kikuyugrassor MarathonFescus at a rate of 30 pounds per acre. During the germinationperiod, the Contractorshall assume responsibilityfor programmingthe irrigationcontroller(s) to assure 100% germinationofseed.

12. Immediatelyafter overseedingthe Contractor shall coordinatewith the Irrigation Consultant to programirrigationcontrollersto irrigatethe seededareas. The irrigationprogramsshall be set to maximize germination of seed.

13. Theintentofoverseedingistohave100percentturfcoverage, re -seedinginbarespotsshallinclude seed topper.

14. Cuttingheightshallbe2-2.5 inches, withfinaldeterminationto bemadebytheCR.

D. Sports/ Priority Turf
The Sports and Priority fields to be considered for this section are listed in Appendix II.This list is dynamicandwillhavefieldsaddedandremovedperiodically. ThescopeofworkforSportsandPriorityTurf includes the following:

Contractor shall mow once per week, all year.
a. Thismayrequiremowingathleticfieldswhentherestoftheparkis notbeingmowed.

2. Contractorshallvarytheheightofcutdependingupontheseason, grasstype, andgrowing conditions. The specific cut will be determined seasonally by the CR, but shall not be altered once the height has been determined for the season. a. Mowingheightforwarmseasonturfshallbe .5-1.5 inches, withtheCRguiding cutting height depending on the machines used.

3. Sports/PriorityTurfinthisContractshallbemowedusingapower -drivenfairwayreelmower orfine cutrotarymower. Thequalityof the cutwill bedeterminedbythe CRandchanges may be required if minimum standards still need to be met.

4. The mowers shall be maintainedand sharpened to provide a smooth, even cut without tearing of the leaf blade. The reel or blade adjustmentshall provide a uniform, level cut without ridges or depressions.

5. Contractorshallperformalternatemowingpatternsto preventwheelruts. If rutsare made, the Contractor shall make repairs at its sole expense.
a. Repairsfor deeprutsmayincludesod -cuttingofdamagedareas, levelingofsubsurface soil, and replacement of sod. b. Field may be taken out of play due to rutting, and the deductionsfor lost time shall be subtracted from the monthly payment to the Contractor.

SportsFieldsOverseedingshallberenovated-overseededeachyearpertheSportsAnnual RFP 23- 151 Landscape Maintenance Services Page 38 of 135

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Schedule. TheDRshallverifyallseedquantitiesandtypesspecifiedinthecontractbefore anyapplications. Theprocessforrenovation-overseedingshallbeasfollows:

7. Renovationdowntimescheduleseffectivelytakethe SportsTurfareaout of servicefor severalweeks (the scheduleto bedeterminedbythe CRfor a durationof 10weeks). The goalofthisperiodistorestorewornanddamagedturf. Thisrenovationprocedureincludes coreaerification, fertilization, seeding, andgraderestoration. Theseproceduresshallbe included in the cost proposal. A typical renovation includes:

8. The contractorshallinstalla 6' hightemporaryconstructionfencewith standsaroundthe sport/priorityturfareaspriortocommencingrenovation-overseedingwork. Note, thefence shallbe installedonthe perimeterofthe sport/priorityturfto berenovated-overseededin accordancewiththeparkmapdepictingthesport/priorityturfareas. Perimeterfencingshall beplacedatthedirectionoftheCRtoavoidsprinklerdamageandprovide100percentwater coverage. See aerial maps of sports field locations.

9. Turf shall be mowed down to 'YV-1/2 ", or determined by CR. All turf clippings shall be removed.

10. Turf shallbe aeratedusingthe KubotaL5060tractorequippedwithturf typetires AerWay aerationequipmentutilizingtheToroProCore648 (or Equal). Thecontractorshallmake two passesin differentdirectionsperthe DRsdirection.

11. Turfshallthen beverticalusingthe KubotaL5060tractorequippedwithturf -typetiresand the Trilo VCU 200 Verticut implement. Followingverticutting all turf clippings shall be removed.

12. The contractorshall coordinatewith the CR to confirmthat all irrigationhas beentested and restored to original design specifications before overseeding.

13. Immediatelyafteroverseedingandtopping, theContractorshalldragtheturfpushingthe seed underneath the existing turf.

14. Once the CR verifiesthe irrigationsystem is workingefficiently, the Contractorshall overseedthe turf usinga) StoverSeedCompany's GrandSlamFS in thefall/winterat a rateof65poundsperacre; and, b) StoverSeedCompany's ProSportsfieldSupremeinthe spring/summeratarateof65poundsperacre. Thecontractorshalloverseedallturfusingthe Kubota L5060tractorequippedwith turf -type tires and the TycropTD-460 QuickPass top -dresser.

15. ImmediatelyafteroverseedingtheContractorshallapply'W, minusSTA-approvedcompost topperfromR&S SoilstoallturfusingtheKubotaL5060tractorequippedwithturf -typetires and the Tycrop TD-460 QuickPasstop -dresser.

16. Immediatelyfollowingapplyingtopperthe Contractorshallcoordinatewiththe Irrigation Consultantto programirrigationcontrollersto irrigatethe seededareas. Theirrigation programsshallbesetto maximizethegerminationof seed. Oncethe renovationprocess is complete, the Irrigation Consultant shall retake control of the irrigation programming.

17. Plugs/coresshallberemoved, or brokenup (dragmat, mower) andspreadovertheTurf areabeingtreated, atthetimeof aeration, tothesatisfactionoftheCR.

18. Flagsidentifyingirrigationshallbe removedby Contractorimmediatelyafteraerification.

19. City -suppliedsignsindicatingafieldrenovationisinprogressshallbeposted.

20. The contractorshallsecureallthe seedmaterialsat the beginningof the seasonin RFP 23- 151 Landscape Maintenance Services Page 39 of 135

CITY OF SANTA ANA
advance to avoid shortages or " out of stock" scenarios.

E. Renovation Process
Shall have the CR, unless approved otherwise, during the rennovationprocess:

1. Day 1

2. Day 2

3. Day 3

4. Day 4
a. Irrigation audit, ensure coverage and adjust sprinklers heads to 1/2:" below grade.
b. Aeration (the KubotaL5060tractorequippedwithturf -typetiresAerway aeration equipment utilizing the Toro Pro Core 648 (or Equal)) a. Scalping and vertical cutting.
b. Following verticutting all turf clippings shall be removed. a. Applyseed anddrag -in to levelsurface, coordinatewith CRto verify seedtype and quanitites
b. Immediatelyafterover -seedingandtopping, the Contractorshalldragtheturf pushing the seed underneath the existing turf.
c. Apply light topper dresser (apply''/d' minus STA-approved compost topper from R& S Soils)
a. Coordinate with CR for the watering program

5. Day 5 - Completion
a. Inspect daily and monitor germination. In the last two (2) weeks of the rennovation period, the mowing shall be done in intervals.

RFP 23- 151 Landscape Maintenance Services Page 40 of 135

SECTION IV

EDGING & DETAILING
A. General Specifications

1. All edgingshallbeperformedwiththeuseof a gas -poweredbladeedgeror CR-approved substitute. Stick edgers shall not be used.

2. Chemicaledgingisallowedalongedgessuchastrees, fencelines, curbs, etc., asdirected bytheCR. ThecontractorshallnotusechemicaledginginareasnotauthorizedbytheCR.

3. If chemicaldetailingisperformed, the Contractorshallusea stringtrimmerto removethe treated vegetation within one ( 1) week after symptoms of phytotoxicity become recognizable.
a. Plants ( i.e. trees, shrubs, groundcovers, annuals) with noted phytotoxic damagefrom an herbicideedgingtreatmentshallbe removedwithinone (1) week of observation and replaced with like -sized plants.

4. The contractor shall detail turf no further than 12 inches away from all hard surfaces, includingwalls, fences, curblines, roadways, pathways, andlandscapesurfaces (e.g. trees, shrubs, beds, etc.).
a. Detail lines shall be made straight and shall be maintained straight.

5. Thecontractorshallsupply, at Contractor's ownexpense, replacementplantsto reduceany existingbaresoilareasalongwallsandfencesthatarewiderthan12inchesthathavebeen caused by the Contractor's neglect.

6. Edging/detailing shall be performed at the same time mowing occurs.

7. Alledging/detailingshallbe performedwiththe useof a McClain's edgeror an approved substitute walk -behind or fixed blade stick edger. The contractor shall edge all turf adjacent to all improved hard surfaces such as concrete, decomposed granite, asphalted concrete paved areas, pavers, etc._

8. The Contractorshall detail around trees, along walls/fences, and other amenitiesfirst using a sharpenedshovelcut to establisha concentric roundcircle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle.

Should the circle begin to deform, the Park Services Inspector Supervisor shall direct the Contractor to repeatthe detail process. Shovel -cut detailing shall be repeated as often as necessarytomaintaincrispevenlyround/straightlines. Intheeventthatthecirclebecomes too great, the DR shalldirectthe Contractorto sod the area aroundthe tree at the Contractor's expense to the size instructed by the Parks Services InspectorSupervisor.

RFP 23- 151 Landscape Maintenance Services Page 41 of 136

SECTION V

GROUND COVER
The City's goal is to encourage the proper care and growth of groundcovers, maintainedwithin the confines of their growingareas, free of weeds and withouta prevalenceof bare spots or unhealthyplant material.

Groundcoverbedsshouldcreatea natural, pleasingappearancein all areas.

A. General Specifications

1. Groundcoversshall be prunedand maintainedaccordingto acceptedindustrypracticesand consistent with the intended use.

2. Groundcoversadjacentto hardscapesuchas sidewalks, walkways, playgrounds, sport courtsandparkinglotsshallbeedgedweeklyinone (1) operationwiththeturfedging.

3. In locationswhere turf is not present (i.e. parks, medians, emptylots), groundcoversshall be edged monthly, or as determined by the CR, to present a clean and neat appearance and to keep the plant materialfrom impedingfoot traffic. Care shall be taken not to expose bare soil.

4. Edgedgroundcoverwill not beallowedto developa build-upwith a shearedface along the sidewalk or curb edges. Groundcover height shall not exceed six (6) inches without a beveled edge (i.e. leaning edge even with sidewalk with lower edge angled inward).

5. The contractor shall apply approved herbicide monthly and/or as required to remove and control broadleaf and grass weeds in and around all ground cover beds.

6. Plant material damaged by Contractor -applied herbicides shall be replaced at Contractor's expense.

7. The use of pre -emergent is strongly recommended in areas with overhead irrigation. In someinstances, weedsmay be removedby mechanicalmeansas approvedbythe CR.

Pre -emergentherbicidecost shall be includedin the cost proposal.

8. The contractor shall keep groundcover trimmed back 6-12 inches from all controller units, irrigation heads, valve boxes, quick couplers, up -lighting, or other appurtenances or fixtures.

9. The contractor shall not allow groundcoversto grow up trees, into shrubs, or on structures or walls. The contractor shall keep groundcoverstrimmed back approximately6-12 inches from structures or walls.

10. Any paperor litterthat accumulatesin groundcover areas shall be pickedup daily.

11. Mulchshallbeappliedto all plantingareastwo (2) timesperyear, oncein the spring (Apr - Jun), and again in the fall (Sep -Nov).

12. Bare soil areas in ground cover beds shall be replanted or mulched as required. The Contractor shall apply US Composting Council STA-tested approved mulch W- 4" minus by 2" thick.
a. No bare soil areas are permitted inthe ground cover areas. All bare soil areas shall be cultivatedto 6" deepweeklywhile awaitingfresh mulch.

13. Ailing and/or stunted groundcover which fails to meet expected growth shall receive additional nutrient treatments to correct deficiencies or shall be replaced by Contractor at RFP 23- 151 Landscape Maintenance Services Page 42 of 135 its expense. If groundcoverfailureis determinedto bedueto impropertreatmentand/or neglectby the Contractor, replacementshallbe performedat Contractor's expensewithin five ( 5) working days.

B. Mulching of Bare Areas
In all shrub areas where bare soil is visible, the Contractor shall apply US Composting Council STA tested and approved compost mulch T- 4" minus by 2" thick minimum twice peryear (thirdweekofJanuaryandJuly) andas necessaryto maintainuniformand complete coverage. Leaf litter and other organic materials other than mulch shall be removed continuously.
a. All bare soil areas shall be cultivated to 6" deep on a weekly basiswhile awaiting fresh mulch.

RFP 23- 151 Landscape Maintenance services Page 43 of 135

SECTION VI
SHRUBS
The primary objective for maintainingshrubs and other plant material within the City's landscape is to create a natural, aesthetically pleasing appearance throughout all areas. Shrubs to include and not limited to cacti and succulents and other plant material shall be pruned only to allow new growth to develop within the confines of plantersandbedsand shouldhavesoft roundededgesin mostapplications. Theuseof poweredequipment must be approved before use.

A. General Specifications

1. Shrubs shall be pruned quarterly, or as required, for safety, removal of broken or diseased branches, general containment, and appearance.

2. Shrubs shall be pruned, as required, to ensure vehicularand pedestrianvisibility andclearance.

3. All bare ground shrub areas, not inter -planted with ground cover, shall be cleaned a minimumof one (1) time per month. Cleaningshall be accomplishedwithout removing significant amounts of any present mulch.

4. PlantmaterialencroachingontoorfromCitypropertyshallbetrimmedbacktotheproperty line. At City's discretion, depending on circumstance, plants growing over fences and sidewalks from private property adjacent to contracted areas will also be trimmed back to the property line.

5. All gasoline -poweredequipmentusedfor pruningshrubs shallbe approvedby the CR.

6. Ailing, stunted, and/ or dead shrubs, as a result of circumstances beyond the Contractor' s control, shall require a proposal for replacement within five (5) working days and shall be restoredwithin one (1) week of obtaining a signed proposal for SupplementalWork.

7. Shrubs requiring additional nutrients to correct deficiencies shall receive such nutrients, at no additional cost to the City, within five (5) working days of discovery.

8. Shrub failure due to Contractor' s neglect or improper treatment shall be replaced, at Contractor'ssoleexpense, withlike -kindand -sizedplants, withinfive (5) workingdays.

9. Thecontractorshallpruneshrubsaccordingto acceptedindustrypracticesand consistent with the intended use, as well as to retain as much of the natural informal appearance as possible. Final standards will be the decision of the CR. a. For accepted industry practices, t h e Contractor shall refer to the AHS Standards ' Pruning and Training' manual, latest edition. b. Shrubs used as formal hedges or screens shall be pruned as required to present neat appearance.
c. The contractor shall remove any spent blossoms or dead flower stalks as required for a neat, clean appearance.
d. Shrubs and mounding shall not exceed two (2) feet in height within areas requiredfor vehicularsight distance, dependingon roadwaytopography.

10. The contractor shall apply approved herbicide monthly and/or as required to remove and control broadleafand grass weeds in and around all shrub beds. The use of pre -emergent is strongly recommended and will be at Contractor' s expense. In some instances, weeds may be removed by mechanical means as approved by the CR.

11. Any paper or litter that accumulates in shrub bed areas shall be picked up daily.

RFP 23- 151 Landscape Maintenance Services Page 44 of 136

12. Mulch shall be applied to all shrub/planter bed areas, including medians, two (2) times per year, onceinthespring (Apr -Jun), andagaininthefall (Sep -Nov). Seemulchspecifications Section V, Letter B, Mulching of bare areas.

13. "Box hedging" may berequiredon someshrubs, as designatedby the CR. Shearhedging or severepruning/trimmingof plants, unlessauthorizedbytheCR, shallnotbepermitted.

14. Toppingof plantswhosenaturalgrowthstemsfrom the baseof the plantshall not be permitted.

15. Thecontractormayoccasionallyberequestedto raisethe bottomofthe shrubsfor security reasons.

16. All shrubs without ground cover shall be mulched. No bare ground areas shall be acceptable.

RFP 23- 151 Landscape Maintenance Services Page 46 of 135

SECTION VII
VINES
Vinesshallbe encouragedto grow andflourish by continuallymaintainingpropercare in accordancewith AHS Standards.

A. General Specifications

1. Vinesandespalierplantsshallbecheckedandremovedasneededtoallowfor propergrowth.

The contractor shall secure vines with appropriate ties to promote directional growth on supports. The contractor shall not use nailsto secure vines on masonrywalls.

2. Pruningof vinesshallbeinaccordancewithgoodhorticulturalpractices, asdefinedbytheAHS Standards `Pruning and Training' manual, latest edition.

3. Vines shall be prunedonlyto allowfor new growthto developand to control/direct plantsize.

4. No morethan 1/3rd of thevines shouldbe prunedat anygiventime unlessdirected bythe CR.

5. The contractor shall have deep water vines in pocketsnot providedwith sprinklers, as required to promote optimum growth.

6. Weed control shall be applied monthly to control allemergent weeds. In some instances, weeds may be removed by mechanicalmeans as approved by the CR. a. The use of pre -emergentis stronglyrecommendedto controlbroadleafandgrassyweeds.

7. Any paperor litterthat accumulatesinvinesandsurroundingareasshallbepickedupdaily.

8. Mulchshall be appliedto all planting areastwo (2) times per year, as necessary, once in the spring (Apr -Jun), and again in the fall (Sep -Nov).

9. Vines shall not be allowedto grow past the designatedarea. All areas explored by the vine outside of the planting area shall be removed at the Contractor's expense. Any structural damage done by excessive vine growth shall be restored within one (1) week at Contractor's expense.

RFP 23- 151 Landscape Maintenance Services Page 46 of 135

SECTION VIII
TREES
ItisessentialfortheCitytocontinuetodevelopandmaintainanurbanforestwithinitsparksandbackupareas.

ThecontractorshallprunetreestocomplywithISAstandardsandmaintaintheircharacteristicshape, density, andtexture. Thecenterofgravity, orlocationofthemass, pertree, isclosetothecenterandclosetotheground, enablingthetreesto withstandstrongwinds. Thus, theContractorshallnotthinor "laceout" densefoliage, exceptforoutsidebranches. The Contractwill includea largenumberof newly -plantedtreesandreforested areas. Treepruningspecificationsfor alltreesover 15feet arecoveredundera separatetreemaintenance contract, except for the requirements to raise trees for clearance.

A. General Specifications

1. The contractor shall raise all trees, as required, to allow twelve -foot (12') clearance within parkboundariesandfifteen -foot (15') clearanceaboveroadsurfacesforvehiculartraffic.

2. All trees shall be prunedas requiredto removebroken, crowned, dead, hazardous, and infested portions for safety reasons.

3. The CR shall be informed immediately of any hazardous trees.

4. Allpruningshallbedonebytheuseofpropertools, perISAStandards, anddisinfected aftereachtreeisprunedto preventthespreadofdiseaseandpathogensfromonetreeto another.

5. Toppingtreesshallnotbepermitted. Anypruningshallbedonebythoseexperienced and skilled in pruning techniques.

6. All cutsshallbedoneusingproperhorticulturalpractices. Dressingwoundsis notallowed.

7. Treestakes, ties, andguysshallbecheckedandcorrectedorreplacedasneededand removed when no longer needed.

8. Ties shall be adjusted to prevent girdling.

9. Underno circumstancesshall strippingof lowerbranches (raisingup) of youngtrees be permitted. Lowerbranchesshallberetainedina "tippedback" orpinchedconditionwithas muchfoliageaspossibleto promotecaliper -retainedgrowth (taperedtrunk). Thecontractor shall contact the CR with any questions or concerns.

10. Downedtree debris, of all sizes, shall be cut up and removed within 48 hours of discovery.

The contractor shall be responsiblefor chipping and green waste disposal.

11. Newlyplantedtrees, eitherbytheContractorortheCity, shallbecometheresponsibilityof the Contractor if they fall within the height specification.

B. Trees Under 15 Feet

1. Thecontractorshallpruneoutbranchesextendingbeyondatree's shape (foliageperimeter).

2. The contractor shall prune to control size and shape.

3. Cutsshallbe insidethe perimeterof foliage, almostflushwith a parentbranch, but not harmingthecollararea. Nobuttsorstubsshallbepermitted. Oldstubswithanoutgrowth of multiple shoots shall be removed.

RFP 23- 151 Landscape Maintenance Services Page 47 of 135

4. The contractor shall prune off lower branches high enough for traffic clearance.

5. The contractor shall cut out dead, crossing, rubbing branches, and v-shaped crotches.

6. The contractor shall undercut branches over two ( 2) inches in diameter before final cut is made close to a scaffold ( main) branch. Shredded, torn or ripped branches shall be re -cut cleanly.

7. An exposed wound, as where a branch was removed, shall remain exposed. The contractor shall not paint or apply any substance on wounds.

8. Trees close together shall be separated by the removal of intermingling branches. The exception is a large hedge or windbreak consisting of one ( 1) species.

9. All newly planted or young trees shall be double -staked by the Contractor and secured properly with CR-approved ties.
a. The contractorshall use only City -approved staking materials. b. The contractor shall always remove nursery stakes on young trees and replace them with double staking when trunk strength allows. c. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the CR.
d. Treestakes shallbeset a consistentdistance (minimumsix [6] inches) away from the trunk of the tree to reduce abrasion.
e. The tops of tree stakes shall be removed approximately three ( 3) inches above the highest tie to reduce abrasion of the main or lateral branches of the tree.

10. A tree too heavy for support by stakes shall have equally -spaced guy wire ties to stakes and shall be inspected for possible removal. The wire shall be on a 45-degree angle with the tree trunk.
a. Locations for the use of guy wires shall be determined by the CR. b. Ties shall always allow for tree movement between stakes and tree trunk. c. The contractor shall loosen or remove tree ties upon discovery that ties are too tight before ties girdle a branch or trunk.
d. The contractor shall remove stakes or tensioned cables (guy wires) from a tree trunk that is immovable in wet soil.

11. Anytreestakesor tiesthatarebroken, loose, or damagedshallberemovedimmediately.

If the tree is less than one (1) year old or immature and requires continued support, new ties and stakes will be required.

12. Fertilizers, pre -approved by the CR, shall be applied to trees and shrubs that require supplemental feeding. Annual spring feeding shall be done in accordance with the rate indicated by the manufacturer. Fertilization may require deep root feeding or foliar micronutrient applications.

13. All trees located in Casual, Sports/Priority Turf areas shall have 2" of STA approved 3"-4" compost mulch installed around the tree ring continuously.

14. The Contractorshall have an ISA CertifiedArboristOn -call employeeable to providea risk assessment. The contractor will only charge, AEW, the arborist time to investigate and create a risk assessment. The arborist can be asked to meet with residents, the public, or elected officials to discuss tree conditions.

RFP 23- 151 Landscape Maintenance Services Page 48 of 135

SECTION IX

LAKE MAINTENANCE
A. General Specifications
Thelakewaterquality, algae, andaquaticweedcontrolaremaintainedbya separatecontractor. The Specifications for this Contract include the management of the trash, leaf, and branch debris, and habitat evaluation.

1. The following lakes are to be serviced as a part of this Contract:
a. Centennial Park
b. Thornton Park

2. Water, lake and stream bottoms, surrounding embankments, riprap areas, and sidewalks shall be inspecteddaily and kept free of litter anddebris at all times. This shall includebut is not limited to trash, litter, dead fish, fishing line, bird droppings and/or deceased waterfowl, and un-anchored plant debris.
a. Skimming equipment capable of a 20-foot reach shall be required to remove the aforementioned items from the subject lakes.
b. Thecontractorshallremoveanydeadwildlifeimmediately, andreporttotheCR.

3. Park equipment such as trash cans, decorative boulders, and park benches that are periodicallyplacedinthewatershallbeimmediatelyreturnedtotheirappropriatelocations, and the CR shall be notified.

4. Excessiveleaf drop and other debris which results in reduced stream flow or surface collection shall be removed weekly.

RFP 23- 151 Landscape Maintenance Services Page 49 of 136

SECTION X

PEST CONTROL
A. General Specifications
IntegratedPest Management (IPM) principlesgovernthe oversightand managementof pest pressures. For this reason, biopesticideshave been chosen as a primarycontrol methodwhenever horticulturalmanagementcriteria deem the anticipatedresult to be satisfactory. Combined with a sound IPM program, pest control through prevention, cultural practices, exclusion, natural enemies, andhostresistanceoffersthe safest, mosteffectivemeansofproducinghigh-levelplantmaterial. The City isconcernedwiththe safetyofwildlifeand, therefore, theContractorshallbeexpresslyprohibited from using anythingthat may result in direct or secondarypoisoningand harmingof organisms.

Contractor shall employ a certified pesticide applicator to implement the IPM specifications.

1. IPM, underthis agreement, will applyto planters, tree rings, hardscapes, parkinglots, sidewalks, sports courts, etc. Agricultural pest control services for casual, sports, and priorityturf shall be performed under a separate agreement by a state licensed/certified agricultural pest control QAL licensed company.

2. The contractorshall manageeconomicthresholds of plantpestsincludinginsects, diseases, weeds, and vertebrate damage, as defined in this section.

3. The contractorshall obtain any necessarypermitsto complywith City, County, State or Federal regulations or laws to perform such control.

4. By submittinga proposal, the Contractorassumesresponsibilityand liabilityfor the use, storage, containment, and cleanup of all pest control management materials.

5. Any failure on Contractor's part to abide by City, County, State, and Federal laws or regulations, and the Specifications contained in this section, may result in a default of this Contract.

6. Finesleviedagainstthe Cityas a resultofthe Contractor's failureto abideby regulations shall be Contractor's responsibility to pay.

7. Contractor shall use all materials in strict accordance with the most current Federal EPA and Cal- DPR regulations, applicable sections of the California Food and Agricultural Code, Title 3, and regulations within the Healthy Schools Act (HSA).

8. The contractor shall maintain the appropriate licenses, and categories within the Licenses, including Pest Control Business License ( PCB) and Qualified Applicator License ( QAL- categories ABCF).

9. The contractor shall use specified pesticidesonly.

B. Procedure
This section shall serve as the primary guideline for pest control operations. Weeds represent the majorityof workwithinthis Contract. All applicationsshallbe completedin a safe mannerutilizing safety procedures outlined in Appendix A, Terms and Conditions.

1. The contractorshallsubmita comprehensivetreatmentscheduleto maintainallworking intervals (daily, weekly, monthly, quarterly, and yearly). a. This schedulewill be enteredas work ordersintothe City databaseand closed out after the application has been deemed satisfactory. Completed work orders
RFP 23- 151 Landscape Maintenance Services Page 50 of 135 shall be indicatedby control of the specified pest, not completionof the application.

2. Restricted material applications, and HSA applications, require a notice of intent ( NO]) postingtotheCountyAgriculturalCommissioner, aswellastotheCity. Thecontractormust have written confirmation back from the CR before the start of the application. This written confirmationrequirementmay be waiveduponthe completionof successivetreatment cycles; notification of this nature will be made in writing to the Contractorvia email.

3. The contractoror Contractor's representativeshall scoutthe landscapematerialfor harmful pests regularlyand thoroughly. The contractorassumesthe primaryrole in this responsibility.

4. The CR shall inspect all areas of the landscape when infestations of harmful or unwanted pestsarelocatedbyContractorandwillsubmita planofactionto theContractor. a. A written recommendation shall be issued by the CR to indicate the plan of actionwhen a pesticideis requiredto be used as a controlmethod.

5. A copyof themonthlyPesticideUseReport (PUR) for all pesticidesshallbefiledwiththe CountyAgriculturalCommissionerno laterthan the 10thof everymonthfor the preceding month.
a. A copyof the PURshallbesent andreceivedby the Cityat thesametimethe report is filed with the county.

6. Pesticides shall be applied at times that limit the possibility of contamination from climatic or other factors.
a. Earlymorningapplicationshallbe usedwhenpossibleto avoidcontamination from drift.
b. All applications shall be scheduled after checking the NOAA weather notificationsystemfor potentialrainfall. All indicationsshall be for rain -free weather 48 hours post application.

7. Careshallbetakenintransferring, mixing, andapplyingpesticidestopreventcontaminating areas outside of the target area.
a. Application methods shall be used to ensure that materials are confined to the target area.

8. Treatment includesthe applicationof the pesticide, as well as the re-entry periodfollowing the application. The contractor shall be responsible for maintaining the treatment area throughout the re-entry interval.

9. Spraytankscontainingleftovermaterialsshallnotbe drainedon -site. Dumpingof tank contents is illegal.
a. Disposalof pesticidesandtank rinsingmaterialsshallbewithinthe guidelines established in the State of California Food and Agricultural Code, EPA/DPR regulations, NPDESpermitrequirements, and all other applicablelaws, rules, and regulations.

10. Irrigationwater applied after treatment shall be reducedto eliminate runoff. When water is requiredto increasepesticideefficacy, it shallbeappliedin quantitieseachareais capable of receivingwithout a runoff.

11. Pruningisaneffectivepreventionofanepidemicofinsectsanddiseases (e.g. pinetreetip moth, junipertwiggirdler, treeborers, fireblight). Thecontractorshallpruneawayinfected RFP 23- 151 Landscape Maintenance Services Page 51 of 135 partsanddisposeof themoff -site. The contractorshallsterilizepruningequipmentbefore moving to the next plant.

12. Handlingrequirementsmayapplyduringtransportto anotherlocation (e.g. baggingoftree limbs containing borers).

13. Snails shall be controlled regularly by Contractor before becoming an epidemic.

Biopesticidescontainingiron phosphateor other molluscicides, shall be initiatedby Contractorearlyin the infestation. All reasonableprecautionsshallbe usedbyContractor to minimizehealth risksto non -target organisms. The City will not tolerateepidemicsofsnails.

14. Cleanupof hazardousmaterialreleases, totheextentindicatedbythegoverningagency, is the responsibility of Contractor.

RFP 23- 151 Landscape Maintenance Services Page 62 of 135

SECTION XI

WEED CONTROL
A. General Specifications
A weedisdefinedasanyplantgrowinginan areawhereit interfereswiththeintentandexpectation ofthelandscape. TheCityexpectsallareastohaveminimumweedpopulationsduetothefrequency of management intervals.

1. All weed control material shall be approved by CR prior to using.

2. All weeds shall be addressed, as indicated, in the frequency of management intervals. The Specifications, in general, indicate monthly weed control with a specified herbicide; however, if requiredto alterthe existingintervalsfor certainareasfor higherqualityHoli cultural outcomes (e.g. parking lots, planters, sidewalks, etc.)

3. Weedheightsof four (4) inchesor greaterare an indicationof improperweedcontrol treatmentand/or intervals. Weedyareaswill be broughtto the attentionof Contractorin orderto gaugethe reasonfor the deficiency. Remediationofthe problem, if deemeda Contractdeficiency, shallbewithinfive (5) workingdays.

4. Stringtrimming, intheabsenceofchemicaltreatment, maybeusedto controla weed population, butsatisfactoryweedcontrolis measuredby bothresultsandthe visual aesthetic of the planted area.

5. Manualweedcontrolmaybe substitutedfor chemicalweedcontrolin someinstancesto maintainthe properinterval (e.g. windy or rainy conditionswhich preventchemical treatment).

6. Damageto plantscausedbyweedcompetitionandherbicideapplicationshallresultin replacement plantings at Contractor's expense.

B. Weed Control of Hard Surfaces
Contractorshallapplyanapprovedherbicide, intheprescribedinterval, to removeandcontrolweeds growingin cracks, expansionjoints, patios, gutters (cementlasphaltinterface), interiorparkroads, hardscapes, and other contiguousCity landscape-hardscapeinterfaces, in order to maintainthe landscape aesthetic.

1. Areas adjacentto pavedsurfacesshall have minimummarginsof reliefprovidedby chemical weed control.
a. Systemic, non -selective weed control of adjacent roadside lawns shall not have in excess of twelve ( 12) inches of bare soil between the lawn and roadway edge. b. Oversprayor excessivelybare marginsshallrequirereplacementplantsto be installed.

C. Weed Abatement of Fallow or Undeveloped Lands
Contractorshallperiodicallymowunwantedweedsinopenspaceareas, wildareas, andundeveloped portionsofCitylandscapesandvacantCitylots.

1. Contractorshallperformweedabatementprocesses, whichmaintaintheweedpopulation below eight (8) inches, when required throughout the year, but not to exceed four (4) times annually.

2. AnyadditionalfrequenciesorareaswillbepaidforasAdditionalExtraWork (AEW).

RFP 23- 151 Landscape Maintenance Services Page 63 of 136

3. Mowing these areas shall be accomplishedwith a flail mower or weed eater type unit and shall be preceded with an herbicide application to maintain a weed -free appearance. Spoils shall be left on top as a mulch at the end of mowing.

4. Additionally, areasshallbe maintainedmonthlyfor trash anddumpeditems.

RFP 23- 151 Landscape Maintenance Services Page 64 of 135

SECTION XII

LITTER & DEBRIS MANAGEMENT
A. General Specifications
Contractorshallprovidegeneralcleanupona dailybasis, unlessotherwisespecified, forthe purpose ofemptyingtrashcansandpickinguppapers, trash, discardeditemsor debriswhichmayaccumulate in the landscape areas; hardscapes within the site (sidewalks, pathways, parking lots, sports surfaces); thoseCitysidewalksthatliedirectlyadjacenttotheparkortransverseanddissectthemedianisland, vacantlotsor backuplots; andallcurbandgutterlinesthat encirclethesesamesites. Thislist also includes all other adjacent hardscape elements deemed by the CR to be part of the inventory of the respectiveContractlandscapeareas, lakes, playgrounds, parkinglots, internalroadways, andallother park and open space areas.

B. Schedule

1. All trash cans shall havefull bags removed and replacedwith a clean liner by 12:00 p.m. daily.

2. Replacingall plastictrash can liners shall be partof Contractor's routinecleaningprocess.

3. All litter and debris cleanup shall be performed betweenthe hours of 6:00 a.m. — 12:00 p.m., Mondaythrough Sunday, unlessotherwisenoted.
a. Reservedpicnicsites are a priorityand shall be cleaneddaily by 7:00 a.m., includingweekends, holidays, andfor specialevents. Pressurewashingmaybe required as determined by the CR.

4. A route, or order of facilities, that Contractor will follow shall be submitted to the CR and updated as necessary.
a. TheCRshallbe notifiedimmediatelyifthis schedulecannotbe met on a particularday.

5. All parkinglotsandroadsshallbe swept, blownand/or vacuumedfree of debrisa minimum of once weekly. This does not replacedaily trash and debris clean up.

6. Contractorshallremovealldebrisresultingfrom itsoperationsdailyanddisposeof it off -site at the time of occurrence.

All debris resultingfrom any of Contractor's operationsshall be removedand disposed of at Contractor's sole expense. No debris shall remain at the end of the workday.

5. All walkways shall be kept clean/clear of debris and plant growth. Care shall be taken notto create unnecessaryhazardsto pedestrian, bike, or car traffic.

6. Contractorshallnotblowgrasscuttings/debrisintopublicstreetsorguttersthathavenotbeen previouslyswept or vacuumed clean.
a. Contractorshall removedebris generatedadjacentto landscapeareas (i.e. sidewalks, streets, gutters, medians).
b. All second notice violations will be immediate deductions.

7. Shouldillegaldumpingoccurto any of the Contractedsites, immediatedisposalshall be performedatnoadditionalcosttotheCity. Anysuchdumpingshallbereportedimmediatelyto CR.

8. Soil spoilson curb areas, includingstreet mediansandgophersoil disturbances, shall be cleaned weekly from all areas.

RFP 23- 151 Landscape Maintenance Services Page 56 of 135 C. Pressure Washing
The contractor shall furnish all labor, vehicles, chemicals, tools, materials, equipment, transportation to perform the cleaning services as set forth herein.

1. Pressure Washing: Power washing with the use of hot high-pressure water sprayer (which shall include high pressure hot water washing) for the 100% removal of dirt, stains, oil, tar, and residue to present a high -quality appearancefollowing each visit.

2. Accumulatedwaterremainingafterthecleaningshallberemovedcompletelysonopuddlingexists.

3. During regular cleaning operations, the contractorshall use high pressure, low -volume washers, and steam cleaner as necessary to thoroughly clean surfaces. Contractor is not expected to steam clean all surfaces during regularcleaning operations, but shall use a steam cleaner to clean sections of hardscapes when pressure washers are not sufficient to thoroughly wash surfaces.

4. Thenozzlepressureofequipmentshallnotbesogreatsoasthedislodgetile/pavergroutorcause damage to hardscape or surfaces.

5. All trash, debris, tar, freestandingoil, grease, liquids, "greenwaste, "food, cigarettebutts, stains, liquids, graffiti, blood, bird defecation, feces, vomit, broken glass, and other materials, substance, and contaminantsshall be removedfrom hardscapeand park amenitiesupon completion of power washing.

6. Contractorshallprovidemonthlypressurewashingschedules.

7. TheContractorshallpressurewasheacheachdesignatedareawiththefollowingrecurrence a. Weekly Basis
i. Gazebos or Patio Structures
ii. Benches, BBQ's, picnic tables, drinking fountains, other park amenities iii. Playgrounds, equipment and surface
iv. Exercise Equipment and surfaces
V. Restroom perimeter to include the exterior of the building and the hardscape with 25' radius
a. Bi-Weekly Basis
i. Sports Courts ( Tennis, basketball, volleyball, handball to include the court walls, etc.)
ii. Trash Receptacles
iii. Bleachers to include 25' radius around locations
iv. Dugouts and benches
V. Doggie Stations
vi. Kiosk and Educational Signs
RFP 23- 151 Landscape Maintenance Services Page 56 of 135

SECTION XIII

UNHOUSED AREA CLEAN UP & TASKS
A. General Specifications

1. Contractor shall be responsible for cleaning miscellaneous trash items left by unhoused individuals during Contract hours.

2. Contractor shall remove and properly dispose of abandoned items (trash) daily.

3. Interaction with homeless maintenance contractor, CR, City officials and staff, and/ or law enforcementpersonnelmaybenecessaryas it pertainsto securingandrestoringthe imprint.

4. Contractorshallreportto the CR regardinginterferencein contractualexecution (unableto mow, pickuptrash, etc.) dueto unhousedindividuals, within24 hours.

5. Contractorshall report any threatening individualsto the CR immediately.

6. Allpersonalbelongingsshallbeproperlybaggedandidentifiedwithatapetag indicatinglocation name, date and time of removal, and truck number. These bags shall be stored at a City location.

RFP 23- 151 Landscape Maintenance Services Page 57 of 135

SECTION XIV

DRAINAGE APERTURES
A. General Specifications

1. Contractor shall inspect surface drains ( i.e. catch basins, flow structures) located within the landscaped areas daily.

2. Surface drains, including catch basins where applicable, shall be maintained free of obstruction and debris at all times to ensure proper drainage.

3. Contractor shall remove any debris or vegetation that might accumulateto prevent proper flow of water.

4. During periods of inclement weather, Contractor shall take extra care to ensure all drains and drainage areas are kept clear of debris and that water is draining properly.

5. All costs incurred by the City to repaired damage due to improper drain cleaning will be recovered from Contractor.

RFP 23- 151 Landscape Maintenance Services Page 58 of 135

SECTION XV

PLANT ADDITIONS AND/ OR REPLACEMENTS
A. General Specifications

1. Contractor may be requested to replace damaged or destroyed trees, shrubs, vines, groundcover or flowers.

2. Work shall be considered as AEW unless otherwise specified. Exceptions are replacements due to Contractor' s negligence, as determined by the CR.

3. Contractor shall replace all damaged plant material due to Contractor' s negligence within five (5) working days.

RFP 23- 151 Landscape Maintenance services Page 59 of 135

SECTION XVI

GUARANTEE AND/ OR REPLACEMENT POLICY
A. General Specifications

1. Plant Health Care (PHC): The PlantHealthCareapproachto managingtreesandshrubs recognizesthat, in mostcases, planthealthproblemsarethe resultof manyfactors, notjust a single agent. PHCtakes a holisticapproach when making management decisions that focusesonplantsandtheirinteractionswiththe livingandnonlivingelementsofthelandscape.

2. PHCattemptsto preventproblemsbeforetheystart. Managingplantshealthinvolvesproper planning, plantselectionanda wide rangeof culturalpracticesaimedat improvingsite and soil conditions. When combinedwith careful monitoringto identifypests in the initialstages these practices greatly reduce dependence on pesticides.

3. All new plant material and irrigation installations shall be guaranteedfor a period of one (1) calendar year, unless damage or death of plant material is due to wind, storm, vandalism, riots, war, fire, flood, earthquakes or other events over which the Contractor has no control.

4. Existingplantsshallbe replacedbyContractorif it isdeterminedbythe CRthattheywere damaged or destroyed due to Contractor' s negligence.

RFP 23- 151 Landscape Maintenance Services Page 60 of 135

SECTION XVII

REPORTS AND SCHEDULES
A. General Specifications
Contractorshall submit reportsand schedulesas requestedand as outlinedbelowand in AppendixA andAppendix B. Failureto submit reportsand schedulesin a timely mannermay resultin a delay of monthlypaymentsoradeduction. Allreportsandschedulesshallbeeitherprovidedby, orinaformat approved by the City.

B. Reports

1. Thefollowingarerequiredreportsandfrequencyofdeliverybyemailandfollowedupbyphone call to CR:
a. Personnelstaffingby area, totalemployees, totalhours — assubmittedto DIR b. Pesticide application reports — daily, including NOI c. Pesticide Use Reports— monthly
d. Incident and Accident Reports — immediately
e. Hazard Reports — immediately
f. Refuse —shall be kept onfile by Contractor and correlatedwith an invoice g. Fertilizerapplication (if applicable) — daily, bysite, amount, date, material h. Water truck (if applicable)— gallons per week
i. Irrigation system malfunction ( central control) or shut down — monthly j. Vandalism — weekly, by site
k. Homeless encampments — weekly
I. Sports field renovation schedule — will be provided by CR. m. Lake problems or challenges — immediately
n. Damage to appurtenances — immediately
o. Plant replacement, by area — immediately
p. Emergencycall out log — monthly
q. Consumablegoods log — monthly
r. Irrigation audits— monthly
s. Hardscape cleaning — monthly
t. Pest control advisor recommendations — as required by California Code of Regulation
u. Safetyinspectionlog for Contractor's yard, equipment, performance - monthly v. Additional Extra Work — weekly, as requested
w. Vacant lots log contract completion — quarterly
x. Tot lot rototilling — monthly
y. DG pathways repair/ maintenance — monthly
z. Bike trails/ Asphalt Cement walkways — monthly
RFP 23- 151 Landscape Maintenance Services Page 61 of 135 aa. Pressurewashingamenitiesandplaygrounds — monthly

2. Additionalreportsmay be occasionallyrequiredto assistthe City. Thesereportsshall be detailed, thoroughandmayinclude, butnotbelimitedto, thefollowing:

C. Schedules

1. 2.
bb. Suggestions for improving problem areas;
cc. Proposal needed prior to performingany SupplementalWork; and dd. Large scale projects.

Monthly Maintenance Schedule
Contractorshallprovidea maintenancescheduleto the City in calendarformatwithinthirty 30) daysofthe startofthe Contract. Schedulesshallshowthedayoftheweektheoperation isto beperformed, or theorderof rotationareaswill beserviced, suchasfor debrispickup or pruning operations. These schedules will be entered into the work order system and Contractor performance will be evaluated based on this rotation.

Required schedules and frequencies of delivery are:
a. Mowing servicesfor each park site — weekly
b. Shrub trimming (backup lot, medians, parks, MOU) — quarterly c. Irrigation audit — quarterly
d. Irrigationevaluationof athleticfields — weekly
e. Divot/lowspotfillingofsports/priorityfields —weekly
f. Tree raising — weekly, as needed
g. Coal bin cleaning — weekly
h. Sand lot rototilling — bi-weekly
i. Weed abatement (sprayfollowedone [1] week later bystringtrim) — quarterly j. Weed abatement ( vacant lot/wild lot) — quarterly
k. Other weed abatement— monthly
I. Cleaning of parking lots and park roads —weekly
m. Mulching — bi-annually
n. Sport court cleaning — weekly
o. Groundcover trimming — monthly
p. DG surface repair — monthly
q. Bike trail chemical edging — monthly
r. Special projects and locations — as requested
s. Supplemental and locations — as requested
t. Irrigation programs —weekly
u. Additional Extra Work — as needed
v. Lake cleaning — weekly
w. Lake debris — daily
RFP 23- 151 Landscape Maintenance Services Page 62 of 135 x. Other items as requested by the CR — as needed
AnyotheractivitiesthatContractorperformson a regularor semi -regularbasisandas determinedor requestedbythe Citywill requirea scheduleto besubmitted.

Contractor shall submit revised schedules when actual performance differs substantially fromplannedperformance. SaidrevisionsshallbesubmittedtotheCRforreview, andifappropriate, approval, within five (5) working days prior to scheduledtime for the work.

Notification of change in scheduled work due to circumstances beyond the control of ContractormustbereceivedbytheCityatleast12hourspriortothescheduledtimeforwork to begin.

5. All schedules shall be of a format either supplied or approved by the City.

6. Contractor shall adjust work schedules within the same week to accommodate all City - observedholidays, duringinclementweather, underemergencynotification, andforperiods of excessive rainfall.

RFP 23- 151 landscape Maintenance Services Page 63 of 135 0 A. Irrigation Reports

CITY OF SANTA ANA

SECTION XVIII

IRRIGATION REPORTS AND SCHEDULES
Written reports of any repairs or modifications to the irrigation system shall be turned monthly to DR. Failureto do so may delay payment of invoices.

2. Examplesof other written reportsContractor shall provideare:
a. Monthly irrigation system audit sheet
b. Irrigationzone narratives, shall keep a plot plan at the controllers when applicable)
c. Irrigation material purchase request ( if applicable) d. Create and maintain an inventory log of irrigation equiptment components throughout the city, by District.

B. Irrigation Schedules

3. ContractorshallprovideanIrrigationControllerProgramLogforeachmanual controllerby areawithin thirty (30) days of the start of the Contract. Any changesto the regular schedule shall be reported to the CR immediately and recorded on the Irrigation Controller Program Log.

4. ContractorshallprovidetotheCitya scheduleofall manually -wateredareas, includingthosewhere use of a vehicleis required, within thirty (30) days of the start of the Contract. Any changes to the regular schedule shall be reported to the CR immediately and recorded on the schedule.

RFP 23- 151 Landscape Maintenance Services Page 64 of 135

SECTION XIX

CIVIC CENTER
A. General Specifications

1. In additionto the standardGrounds -LandscapeSpecification, the followingspecial maintenanceshall be performed. DowntownCivic Center Groundsand Landscape — The Downtown Civic Center Area is the home of federal, state, county, and city governmentfor OrangeCounty. Theclassificationof maintenancerequiredat thissite is considered " high -end commercial."

2. All pedestrianhardscapeareas, includingbut not limited to plazas, malls, sidewalks, pedestrianstreetcrossing, vehiculardrop-off areas, etc., shallbeblownand/or swept cleandaily; Monday - Friday. TheContractoris notresponsiblefor blowingparking lots, onlyfor litterremoval. Contractorisnotresponsiblefor pressurewashing.

3. Allsiteamenities, includingbutnotlimitedto, signage, benches, handrailing, electrical boxes, publictelephones, newspapermachines, cigaretteurns, lightbollards, etc. shall be completelywipedcleanwith a germicidalcleanserand polishedcontinuouslyas stains and dust appear.

4. All trash receptaclesshallbe emptieddaily, seven (7) days perweek and replacedwith new trash liners. The Contractor shall install trash liners so as not to be seen on the exterior of the receptacles. The Contractor shall be responsible for replacing missing trash receptacle lids and interior waste receptacleswhen missing. Lids and interior wastereceptaclesshallbe providedbytheCity. Lidsshallbe completelywipedclean with a germicidalcleanserandpolishedcontinuouslyas stainsappear.

5. All cigaretteurnsshallbesifteddailyMonday, Wednesday, andFriday. The sandinthe cigaretteurnsshall be fresh and leveled. Contractorshall replacecigaretteurn sandwith 20 white silica sand once per month.

6. All drinkingfountainsshallbecompletelywipedcleanwitha germicidalcleanserand polishedtoahighlusterwithanapprovedproductonMonday, Wednesday, andFriday of each week.

7. All trees below15' shallbe prunedfour (4) time peryear (first weekin January, April, July, andOctober) usinghandshearsandloppers. Theintentisto prunetheplant material without the average lay person noticing the cuts.

8. All shrubs requiring hedging shall be trimmed every two weeks.

9. Replaceall 52 stateflags inthe Plazaof the Flagsthe first weekof JanuaryandJuly of eachyear. Flagsto beprovidedbyCity.

10. All turf in the Civic Center area is considered priority turf.

11. Perennial/Annual Color: All perennial/annual color beds shall be maintained and planted/rotatedthree (3) timesperyear (firstweekofJanuary, May, andSeptember) asdetailed in Attachment 5.

12. Fertilization: Cyad and Palms shall be fertilizedtwo (2) times per year (first week in March and September) per the City's agronomic plan.

13.The Contractor shall be required to clean trash and large debris in parking lots in the CivicCenter. Theworkshallbe performedintheearlymorninghoursor at a time of daythatwillnotdisturbresidents. Iftheworkisto beperformedduringtheday, the contractorshall developa strategyto closeoff parkinglots to preventpeoplefrom parkingso he/shemaycleanthe entireparkinglot.

14.AII signage, drinkingfountains, concretepads, trash receptacles, site furniture, bollards, concrete or asphalt areas with stains around trash receptacles, security RFP 23- 151 Landscape Maintenance Services Page 66 of 135 lights, park benches, walls, and the pavement beneath them and other Civic Center amenities shall be cleaned daily.

15. Thecontractorshallrake, handremove, orvacuumleavesthatarenotabsorbedby planting. This shall be done as often as required to maintain a neat appearance.

16.After heavy windstormsor other inclementweatherthat impactssites under this agreement, the Contractor shall bring in extra staff to clean all Civic Center areas withintwenty-four hours (24 hrs.) at no additionalcostto the City. Debris (80 lbs. or less), such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites.

17. Draininletsshallbecheckedandifnecessarycleanedonceperdayto avoidflooding of areas during inclement weather.

18.The Plaza of the Flags shall have flags displayed at all times. The Contractor shall visually inspect the flags every day to assure they are in good condition. Should, in the opinion of the DR, any flag is not in good condition (faded, discolored, torn and/or having holes) the Contractorshall immediatelyrequesta new flag from the DR.

Contractor shall raise the new flag immediately upon receipt from the DR. The Contractorshallreplaceall flagstwicea year (January, July) withflagsprovidedby the City.

19. JapaneseGardenPagodashallbecleaneddaily.

B. Annual Color Planting and Maintenance Specification at Civic Center

1. Beforeeachannualplantingthe areashouldbetilled8 to 16inchesdeep. Organic matterinthe form of nitrifiedredwoodmustbe incorporatedto a depthof 8" ofthe top soil. The contractadministratormayadjustthis if adequateorganicmatteris already presentin the soil but the successfulbidder must be preparedto incorporatethis organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio of 1:2: 1, 1:1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen asthismayresultinexcessivevegetativegrowthanda suppressionofflowering. After establishment, fertilize as necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must be removed from the bed.

2. Duringplantinggentlycrushthe rootmasswiththefingersto stimulaterootgrowthin the surrounding soil. Begin planting in the center of the bed and keep traffic in the workedsoil to a minimum. Makethe holeslightlylargerthanthe root ballandset the plant at the same depth or slightly higherthan it was growing inthe container. Smooth out the soil around the plants after planting, includingfootprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper for larger pots).

3. Plantsareto berotatedfourtimesayearandareto bekeptdiseasefreeandhealthy on a consistentbasis. There must be no dead or missing plantsat any time and the bedsmustbekept in aweedfree condition. Plantswill be in4" potsandwill be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at the time of planting. Plantspeciesthatmaybeplantedatdifferenttimesoftheyearmayinclude but not be limited to the following annual bedding plants:
a. Spring/ Summer— April through October 1
RFP 23- 151 Landscape Maintenance Services Page 66 of 135 C. Vandalism
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea ( periwinkle) Zinnias
b. Fall/ Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus

1. Contractorshall check annual color beds daily (Monday through Friday). If plants are missingor vandalized, the Contractorshall providethe City's representativewith a proposaltoreplacemissing/damagedplants. AftertheCity's Representativesignsthe proposal, the ContractorshallthenreplanUreplacemissing/damagedplantswithin48 hours.

2. The City's contract administratorshall be the sole judge of whether the above specifications are met. The contract administrator shall also approve the types and combinations of color bedding plants prior to installation.

D. Quality of Life Team (QOLT) (Civic Center)

1. Homeless and Transient Encampent Clean Up
a. Contractor shall remove transient/ homeless encampments that may include, butis not limitedto tents, soiled clothing, blankets, humanfeces, hypodermic needles, and items listed above. Clean up multiple encampment sites shall be scheduled or on an on -call basis, b. Work will consist of surveying sites, collecting debris, dismantling temporarystructures, removingtrash, and disposingof all debris at a localfacilityspecifiedby the City. Jobsitescan be in heavyfoliage, embankments, train tracks, creeks and other areas requiring alertness to the environmentand pre -planningto prevent injury or illness.

C. Contractor shall remove unwanted natural or environmental materials including, but not be limited to, bio-waste, dirt, nests, hypodermic needles, silt, feces, grime and similar.

2. Removal and disposal of debris/rubbish, including:
a. Trees, cut brush, dead trees, tree limbs, and similar materials, b. Furniture, mattresses, appliances, scrap metals, junk, automobile parts or machinery, tires, televisions and otherelectronic devices, c. Structure demolition, including wood frame, concrete, asphalt, bricks or other construction debris,
d. Garbage, litter, cardboard, metal cans, glass, feces, fruit/vegetable matter,
e. Hand sweeping (or blowing) of streets, alleys, sidewalksand similar areas.

Contractormaybe requiredto occasionallyperformconfinedspaceclean-upfor entry into designated areas.

RFP 23- 151 Landscape Maintenance Services Page 67 of 135

4. Contractor maybe assigned to work alongside Santa Ana Police Department and Social Services/OutreachSupportWorkerswhen clearingtransient/homelessencampments.

5. Immediately contact the City of Santa Ana Police Department in the event that weapons are found. Under most, circumstances, the City's Police Department will have confiscatedweapons and illegalcontrabandpriorto the arrivalof the Contractor.

6. ContractormayberequiredtopostCityprovided "NoticetoCleanorRemoveProperty" signs at the work site prior to the commencement of each removalproject as established inthe work -scopeand as directedby City representative. Dependingon circumstances, this postingmayoccur24-hoursfromthe dateof the cleanupor asdeterminedbythe Projects Manager. Contractor shall photograph posted notices to document time and locationof postingas instructedbyProjectsManagerandCity.

7. Contractormayberequiredtobagand identifypersonalpropertyleftbehindatclean-up sites and transportthem to a placedesignatedby the ProjectsManageror City.

Guidelinesfor propertyidentificationwill be providedbythe City. Suchitemsincludebut are notlimitedto itemsin good repairsuchas organizedbackpacks, clean and clearly identified medication, eye glasses in good condition, wallets, handbags, jewelry, operating watches, non -soiled duffel bags, and non -soiled and organized bedrolls.

8. General:

9. Staffing:
a. Furnishall labor, equipment, materialsand supplies (includingtrash bags and any other supplies necessary), tools, services and special skills required to perform all services listed above on City streets, alleys, and various locations and other related services as set forth in the Scope of Services and in keeping with the highest standardsof quality and performance.
b. Cooperatefully with all authoritiesregardingany investigationsof the precedingactivities. Submita completedreportto ProjectsManagerby the next business day following work completed under this contract. a. Mobil Unit: Two (2) full-time employeesfrom Monday — Fridayfrom 7 am- 4 pm to collect, bag, and tag lost and abandoned propertywith the QOLT team.
b. They required a full-size vehicle with an electric dump trailer, or equivalent, to assistwith homeless refuse pickup.
c. CityYardStorage: One (1) full-time employeefrom Monday -Fridayfrom 7:30-4:30managingthe storagefacilitycenterlocatedatthe CityYard. d. No vehicle is required.
e. Staff shouldbe trainable by City Staff and SAPIDfor homelessproperty pick up and storage.

RFP 23- 151 Landscape Maintenance Services Page 68 of 135

SECTION XX

LAWN BOWLING
A. General Specification, Lawn Bowling
Mowing, irrigation, andfertilizingarethe primaryturfgrasspracticesneededto sustaina turf surfaceofacceptablequalityona bowlinggreen. Mowing, irrigation, andfertilizingareinterrelated to sucha degreethat a reductionin leafarea by reducingthe mowingheightor usingthe vertical mowerstoo aggressivelywouldrequireanadjustmentin thefrequencyandintensityoffertilizing and irrigation.

Throughoutthe growingseason, the turfgrassgrows bothverticallyand horizontally. Whenthe turfgrassgrows, it getslonger, andthemattgetsthicker. Correctmowingofthelawnbowlsgreen maintainsthe smooth and consistentrolling of the bowls, and the grass shallnot get longerand thicker to maintain an ideal playing surface.

B. Mowing
Equipment required for The Santiago Park Lawn Bowling Greens are required:
a. Scott Bonner 30" Queen Mower 16-blade reel mower with a Honda

5.5 hp gas engine, OR EQUAL
b. Groomer OJLBC- 20002- 08, OR EQUAL
c. Sand Spreader OJLBC- 2005- 07, OR EQUAL
d. GROUNDSMAN AERATOR OJLBC- 1998-05Model 460, OR EQUAL

1. BowlingattheSantiagoParkgreensmustbedoneina north -southdirection. Mowing should be done at a 45-degree angle to the roll of the bowl. Therefore, the mowing directionsat the greenshouldbe northwestto southeastor northeastto southwest.

Contractor must perform mowing as follows:
a. These directions should be rotated each time mowing is done. b. Duringthe monthsof April through November, mowtwo (2) times per week; set mower height to 1/ 8".
c. Duringthe monthsof OctoberthroughMarch, mowonceperweek; set mower height to %".
d. Overlapeach passof the mowerby 50%.
e. The Scott Bonner blade is sharpened at a 90-degree angle, enabling the blade to be removed and reversed. When both sides of the reel are dull, the blade is removed and back lapped,

2. DethatchingNerticutting :
a. Contractor must remove thatch material to allow proper water and nutrient permeability. Thatch is a buildup of dead and decaying herbaceous material at or slightly below the ground level. If thatch remains, the turf buildsup unevenlyand is moresusceptibleto fungus infections. The thatch slows the roll of the bowl and can alter the course of the roll.
b. Contractormust removethatch during the months of April through November Verticut, dethatch, and level green twice a week. Set cutting blades' height to % inch in depth.

RFP 23- 151 Landscape Maintenance Services Page 69 of 135

3. Grooming:

4. Aeration:
a. Contractor must perform grooming services during the months of April through November every year.
b. Contractor must groom grass twice a week as described on page 6 of greens maintenance manual. Schedule work for Tuesdays and Thursdays. Set the cutting blades depth to 1/16 inch.
a. Contractor must perform aeration during the month of March every year.
b. Conractor must plug with '/- inch diameter 6-inch long hollow tines.

Remove debris from the greens after plugging. Backfill the empty holes with pure washed sand sieve #60, approximately 7 tons.
c. After aeration, coordinate fertilization with the IPM contractor ( separate contractor) and immediately finish by watering.

RFP 23- 151 Landscape Maintenance Services Page 70 of 135

SECTION XXI

CENTENNIAL PARK
A. Centennial Park:

The Contractor shall clean and maintain the following areas of Centennial Park:

1. The parkinglot southof RanchoSantiagoCollegeis a part ofthe agreementsite.

2. The unimprovedplanting area east of Rancho Santiago College is a part of the agreement site.

3. The irrigated area outside of Dan Young Soccer Complex to the west is a part of the agreement site.

4. The Contractor shall pressure wash off daily from pedestrian hardscape areas bird droppings.

SECTION XXII

VACANT LOTS
A. Vacant Lots
The Contractor shall perform daily blowing -off, trash and debris removal, including managing weeds.

1. 10t" and Flower

2. 1st and Mountain View

3. Bristol and Tolliver

4. Bristol and Myrtle
RFP 23- 151 Landscape Maintenance Services Page 71 of 135

SECTION XXIII

SANTA ANA STADIUM
A. Santa Ana Stadium
The historic Santa Ana Stadium is a premier youth football and soccer venue. In addition to the standardGrounds -LandscapeSpecification, thefollowingspecialmaintenanceshallbeperformed:

1. All pedestrianhardscapeareas, includingbut notlimitedto, grandstandbleachers, ramps, tunnels, and sidewalks, shall be blown and/or swept clean daily, seven (7) days per week.

2. All parking lots, safe dispersal areas, vehicular drop-off areas, etc. shall be blown and/orsweptcleanonceperweek, onThursdays. Trashshallbe pickeddaily.

3. All site amenities, includingbut notlimitedto, signage, playerbenches, hand railing, publictelephones, etc., shall be completelywiped clean with a germicidalcleanser and polishedto a highlusterwith an approvedproducton Fridayof eachweek.

4. All grandstand bleachersshall be inspected continuously and wiped clean as stains and dirt appear.

5. All turf in the Stadium area is considered priority turf.

6. All surfaces within the Stadium ( including tunnels, bleacher areas, all walkways, seats) shall be high pressure washed quarterly (the third Monday of July, October, January, andApril) to removestains, gum, candy, dirt, etc. Seepressurewashingscope.

7. The contractor shall be able to provide additional staff for special events, before and after, at the stadium to handle the additional trash and debris. These special event services shall be billed per event.

RFP 23- 151 Landscape Maintenance Services Page 72 of 135

SECTION XXIV

SANTA ANA ZOO
A. Santa Ana Zoo ( Zoo)
The SantaAnaZoowas establishedin 1952and is a20 acrezoologicalparkandbotanicalgarden.

Dueto the sensitivityof the animalsat the zoo and unique plantings, there are some variances from the standardGrounds -LandscapeSpecification. The following special maintenanceshall be performed for the Zoo site only.

1. The Contractor shall use electric -powered equipment in the course of providing serviceattheZoo. Gaspoweredequipmentisnotallowedunlessapprovalisgranted by the CR.

2. All turf at the Zoo is considered casual turf. Casual turf at the Zoo shall be mowed using a MeanGreenMowersEVO or equivalentcommercialelectricmoweras approved by the CR.

3. Theinteriorcourtyardadjacenttothecaf6andplaygroundseesthehighestuselevels of allturf areasatthefacility. Thislocationshouldbeoverseededandrenovatedas neededthroughoutthe year to maintainconsistentturf quality, aesthetics, and providethehighestamountof usabilityforvisitors. Thisshouldbecoordinatedwiththe CR for the Zoo.

4. TreeEdgingNo -MowTurf - Treesmaintainedwithnaturalno -mowlawns (i.e. Carex sp.) shall not haveshovel cuts aroundtrees.

5. All mulch at the Zoo shall be 2" minus composted mulch applied to a 2" thickness unlessapprovedbytheCR. Mulchshallnotcoverrootflareoftreesandthebaseof shrubs leading to plant health issues.

6. To lessenthe impactondailyZoooperationsand providethe bestwell-beingfor the animals, treepruningspecificationsincludetreesupto30' heightwithDBHlessthan 18". This is restricted to the interior of the Zoo and immediately adjacent to animal habitats. This specification allows for ornamental pruning of small and moderate sized trees to occur throughout the year along with routine landscape maintenance services. This hasthe effectof spreadingoutthe burdenonthefacilityanddrastically reducesthe amountoftime areas needto be closed offto the public. Largetreesand treesoutsidethe publicareasarenot included. Pleasesee attacheddiagramfor a map.

7. An ISATRAQ Certified HazardousTree Professionalshall evaluateall Zoo trees and provideawrittenreportusingtheArborAccessTreeManagementSoftwareprogram or an approvedequal) onetimeonlywithinsix monthsofthe startofthe contract.

8. Tree Establishment — " Treegator" Slow Release Watering Bags or similar shall be providedfornewlyplantedtreesasdeterminedbytheCR, GatorBagsshallbefilled weekly for the first two growing seasons.

9. California Natives and Drought Tolerant Shrubs - Selectively prune and trim all native plantsduringappropriateseasonsto ensurepedestrianpaths, walkwaysand sidewalks are not impeded or as necessary based on best horticultural practices. i.e. Romneyacoulteriprunedto 6" in latesummerorfall, Salviaclevelandiipruned infall, Zauschenriasp. establishedplantscutbackhardinwinterafterflowering.

10. Bamboo - Dead, old, small, leaningor misshapenculmsshallberemovedannually.

Cuts shall be madeas close to the ground as possibleand straightacrossso there RFP 23- 151 Landscape Maintenance Services Page 73 of 135 are no dangerous, sharp points sticking out of the ground. Care shall be taken to avoid damaging newly emerging culms. The CR will provide additional direction on which clumpsmay be toppedto increasethe screeningeffector "legged -up" for aesthetics. Giant timber bamboo shall be maintained with a minimum of 12" distance from building foundations.

11. Epiphytic Specimen Plants - Epiphytic plants ( Platycerium sp., Bromeliads, Anthuriumsp., Tillandsiasp., Laeliasp., etc.) requirespecialattentionand may not have dedicated irrigationsystems. These specimen plants shall be hand -watered at varying intervals depending on the time of the year based on horticultural requirements. Platycerium shall be fully drenched including the fronds.

12. Ornamental Grasses - All Cortaderia selloana (pampas grass) specimens smaller than four feet in diametershall be removed immediatelyand disposedto control invasiveness. Warm -season grasses shall be cut to the ground in fall or winter consistent with best horticultural practices. Ornamental grasses shall be cut within 6" with a flattop andnotmounded. Largeclumps (5+ seasons) onlyexhibitinggrowth around the edges of the clump shall be dug up, divided, and replanted.

Thysanolaena maxima specimens shall be minimally pruned to maintain form and tidiness.

13. Animal Enclosures& Animal and Human Safety - The Contractor's workers must not enter animal enclosures without prior approval from the Zoo Manager or their representative. Workers must not touch or feed any of the Zoo's animals. In the eventof an escapeddangerousanimal, the workerswill be askedto stop work immediately and evacuate the zoo. Annually, the Contractor shall provide their employees working in and around animal exhibits with basic training on zoonotic disease preventionand common-sense sanitarymeasures. The Contractorshall meet with the Zoo Director or their representative for relevant information before commencing work.

14. Gutter Maintenance - The Contractorshall pay attentionto clearanceof gutters within the Children's Zoo area to prevent blockage and the growth of weeds.

15. Zoo Closure Days - The Zoo is closed to the public on Thanksgiving Day, Christmas Day (December 25), and New Year's Day (January 1). The Zoo is open all other holidays. The Zoo may be closed to the public during severe inclement weather.

Closure days are subject to change by the CR.

16. Rock Mulch Groundcover - Cactus and succulent beds are to be mulched with Dos Rios Pebbles 3/8" by Southwest Boulder and Stone or equivalent type to match existing as approved by DR. Pebble mulch shall be maintained at a 1" depth and kept off adjacent walkways.

17. General Maintenance, Daily Maintenance - All trash and debris (branches, glass, metal, paper, etc.) on the ground or in trash receptacles shall be removed from all worksites, landscapedand paved areas each day Mondaythrough Sunday before 10:00 a.m., when the Zoo opens to the public. All organic debris (twigs, leaves, fruit, sand, gravel, rock, wood chips) on the pathways shall be removedfrom paved areas each Mondayand Fridaybefore10:00 a.m., whenthe Zoo opensto the public. DG pathways shall be maintained through limited blowing and raking to reduce particulate pollution and dust in animal habitats.

18. WashingLandscapeMaterial - To maintainplanthealthandaesthetics, plantmaterial shall be washed down on a regular basis to remove any accumulated dust and cobwebs.

RFP 23- 151 Landscape Maintenance Services Page 74 of 135

19. Inspectionof PerimeterFence —Daily, the Contractorshall inspectthe integrityof the chainlinkperimeterfencefor breachesandadvisetheZooDirectoror CRof issues.

20. Trimming and Weed Removal within Exhibits —
a. Quarterly, the Contractorshall blow -off leaf litter accumulatingon animal exhibit roofs, netting, cages, etc. including, but not limited to, Colors of the Amazon Bird Aviary.
b. Monthly, theContractorshallinspectplantmaterialinthe animalexhibitsfor damageto the nettingand trim plantspushingthroughanimalexhibit roofs, netting, cages, etc. to prevent damage.
c. Contractorshall performweed removalin the Anteater andAmazon's Edge exhibits.

21. PressureWashing - The Contractor shall performweekly and as necessary pressure washingofpavedareas, sitefurniture, drinkingfountains, etc. inthe cafeeatingarea.

22. ResettingSeating — TheContractorshall, MondaythroughSunday, before10:00am each morning, reset all tables and chairs in the Zoo.

23. Blowing -Off Exhibits — The Contractor shall blow- off/ clean animal exhibit roofs, netting, cages, etc. on a routinebasis. Priorto performance, the Contractorshall coordinate with the CR.

24. Storm Drain Maintenance — The Contractor shall continuously maintain the Zoo's storm/areadrains, includingthe filterfiber bykeepingthemcleanandfree of debris.

The Contractor shall change the storm/area drains filter fiber, which shall be provided by the Zoo, as necessary.

25. WeeklyMeeting — The contractorshallplanto havea standingweeklymeetingwith the CR and involve the IPM representative in the meeting.

26. All IPMand Agricultural pest control services at the Zoo only shall be performed under a separateagreementby a state licensed/certifiedagriculturalpestcontrol QAL licensed company.

RFP 23- 151 Landscape Maintenance Services Page 75 of 135

APPENDIX I

TERMINOLOGY
A. Interpretation / Terminology
The following terms are for convenience and reference only and are not intendedto define or limit the scope of any provision hereof. The following words shall be construed to have the following meanings, unless otherwise apparentfrom the context inwhich they are used:

1. As Needed: To maintainthegroundsin a cleanappearanceasdeterminedby the City. The intent is to permit the City to receive services beyond the scheduled frequencies on an occasional basis. Should a service be needed on a consistent basis the City shall amend the Contractwith Contractor subject to approval by the City Council.

2. Additional Cleaning ( or Operation): The completion of all maintenance tasks, in wholeor in part, to ensurethat the specifiedconditionsresultingfrom the Initial Cleaning" or "Initial Operation" sustained or retained.

3. Appurtenances: Objects or features, which are component parts of the areas to be maintained. Appurtenances include, but are not limited to: seat walls, bollards, valve boxes, bike racks, fences, walls, monument pedestals, decorative features, benches, picnic tables, light standards/flag poles, handrails, electrical panels and transformer enclosures, and signage.

4. Sport/PriorityTurf: Grass surfaces are maintainedfor the goal of primarily providing a smooth, safe playing surface for sports.

5. Automated Irrigation System: Valves, sprinklers, etc., that areoperated using a controller which functions electrically, hydraulically, or thermally.

6. Biopesticide: Certain types of pesticides are derived from such natural materials as animals, plants, bacteria, and certain minerals.

7. BMP: Best Management Practices are identified by individual industry and must be incorporated into the operational management of the Contract.

8. Centrally Operated Irrigation System: Sprinklers, valves, etc., are turned on remotely from centralized software.

9. Confined Area: An area of turf bordered on three (3) or more sides by shrub beds, planters, hardscapes, walls, fences, play areas, decomposed granite areas, or other like borders.

10. Contiguous Hardscape: Hardscape medians that are on the same street as the landscaped medians and continue through to the next major intersection.

11. CR: City Representative.

12. EIC: Employee in Charge.

13. Emergency: An unforeseen combination of circumstances or the resulting state that calls for immediate assistance or relief.

14. AEW: Authorized ExtraWork not in the contractto be approved by CR before startingor completing. AEW's will state the hourly rate of each laborerand trade to make the repairs, sample sheet attached. However, in case of a callback for workmanshipfailures approvedthrough the AEW, the city will deduct a similar rate to make the corrections via a failure to perform ( FTP).

15. ET: Evapotranspiration, or the water lost from a plant system due to evaporation from soil or transpiration of water through the plant.

16. Casual Turf: All grass locations which are primarily used for leisure activities and not used for sports. Not sports or priority

17. Green Waste: Any waste from vegetation, including but not limited to: tree trimmings, grass cuttings, dead plants, leaves, branches, wood and dead trees, and similar materials naturally occurring within the subject areas, or generated as a result of services provided by Contractor. "Clean Green Waste" shall not contain more than 10% contaminants.

18. Hardscape ( or Hardscapes, Hardscape Areas): Sidewalks, walkways, patios, quads, game courts, bike paths, pavedareas, and like surfaces.

19. Hazard: Anything likely to cause a personor animal harm.

20. Homeless imprint: An area defined by belongings, including personal items such as tents, carts, tarps, blankets, furniture, and food, which appears to be a settled area.

21. Initial Cleaning ( or Operation): The first cleaning or first maintenance operation of several scheduled for a given day.

22. Interior Roads: Roads that are contained within the boundaries of a given area.

23. Litter: All paper, plastic, cans, bottles, or other material discarded in or on any location within the Contract area other than in a trash container provided for that purpose.

24. Non -emergency: An unplanned service requirement that needs additional attention in a prescribed period.

25. Pesticide: Productsthat prevent, destroy, repel, or mitigatea pest, orwhich are plantregulators, defoliants, desiccants, or nitrogenstabilizers. A registered chemicalis identifiedusinganEPAand/or Cal RegistrationNumber, or both.

26. Recyclable Material: Plastic, glass, or aluminum materials have economic value when separated from trash.

27. Repair or Replace: Equipment or property shall be repaired or replaced as determinedby the City with like kind and quality. The intent is to maintain the equipmentor propertyin goodconditionandconsistentwith the currentmodel brand or manufacturer.

28. ROC: Rail Operations Center.

29. ROW: Right-of-way.

30. SDS: Safety Data Sheet

31. SpotCleaning: The cleaningof onlythoseportionsof a floor, walkway, wall, fixture, table, furnishing, handrail, bench, or other surface(s) whichare soiled dirty, stained, marked, smudged, etc.), wherethe entiresurfacemaynotbe sufficientlysoiledtowarrantcleaningtheentiresurface. The contractorshall interpretthe term "spot cleaning" to includethe completecleaning/washing of any surface which does not or would not, have a clean, uniform appearance after the cleaning of only portions of that surface.

32. Street Sidewalks (or ExternalSidewalks): Sidewalks or paved walkways that parallel streets, and which may exist on the perimeter of or adjacent to the areas to be maintained.

33. Trash: All litter, garbage, refuse, rubbish, dead fish and birds, human or animal feces and other materials and substances discarded or rejected as being spent, useless, worthless, or waste.

34. Pressure Washing: Power washing with the use of high-pressure hot water spray to remove dirt, stains, ail, tar, and residue to present a high -quality appearance following each visit.

35. Failure to Perform ( FTP): Costs associated with services that cannot be made up shallbe subjectto actionprovidedfor herein, at a penaltyof $300per site per item perday not correctedorthe cost to have an outsidecontractor perform the service.

36. Compost: The product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4). The eligibility requirements for meeting the Annual Recovered Organic Waste Product Procurement Target require that the Compost must either be i) produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter

3.1 of Division7; or ii) producedat a largevolumein -vesseldigestionfacility that composts on -site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State's composting operations regulatory requirements.

37. Direct Service Provider: A person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982( a)( 17).

38. Recovered Organic Waste Products: Products made from California, landfill - diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982( a)( 60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in -vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

39. SB 1383: Senate Bill 1383 of 2016, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short- lived climate pollutants as amended, supplemented, superseded, and replaced from time to time.

40. SB 1383 Eligible Mulch: Mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7, and which meets the conditions as specified by 14 CCR Section 18993. 1(%4) for the duration of the applicable procurement compliance year.

FOR PROPOSERV REFERENCE ONLY

APPENDIX II

ADDITIONAL TERMS AND CONDITIONS

TABLE OF CONTENTS

SECTION

1. CONTRACT REQUIREMENTS

1. 1 Independent Contractor

1. 2 Contract Transition

1. 2. 1 Transition In

1. 2. 2 Transition Out

1. 3 Hours and Days of Maintenance Services

1.3.1 Scheduling of Operations

1. 3. 2 Service Schedules

1. 4 Non - Interference

1. 5 Consumable Materials and Supplies — Contractor - Supplied

1. 6 Consumable Materials and Supplies — City -Supplied

2. RESPONSIBILITIES OF THE CONTRACTOR

2. 1 Inquiries and Complaints

2. 2 Safety

2. 3 Vehicles and Equipment

2. 4 Locks and Keys

2. 5 Service Yard and Storage Area( s)

2. 6 Utilities

2. 7 Traffic Control

2. 8 Bloodborne Pathogens and Biohazardous Material

2. 9 Accident Reportingand Site Securing

2. 10 Vandalism

2.11 Cooperation / Collateral Work

2. 12 Protectionof Existing Facilitiesand Structures

2. 13 Protection of Property During InclementWeather (Emergency Response)

2.14 Emergency Numbers and Emergency Call -Outs

2. 15 Contractor' s Staff

2.16 Work and Workmanship

2. 17 Supervision and Special Skills

2.18 Management and Enforcement

2. 19 Contact with Minors

3. EXECUTION OF WORK

3. 1 Subcontracting

3. 2 Contractor Hiring

3. 3 Notice Requirements

3. 4 Default by Contractor / Termination

3. 5 Temporary Suspension of Work

3. 6 Damage Caused by Contractor

3. 7 Non -Emergency Call -Outs

3. 8 Work Not Included

3. 9 Signs / Improvements

4. ENVIRONMENTAL REQUIREMENTS

4. 1 Environmental Requirements

4. 2 Refuse Disposal

4. 3 Hazardous Materials

4. 4 Sound / Noise Control Requirements

5. CHANGES TO THE CONTRACT

5. 1 City' s Right to do Work

5. 2 Changes in Service

5. 2.1 Special Events

5.2.2 ConstructionActivity and Maintenance Functions

5. 3 Special Requests

5.3.1 Soil and Plant Testing

6. CONTRACT ENFORCEMENT AND EVALUATION

6. 1 Contract Enforcement

6. 2 Performance Evaluation
SECTION 1

CONTRACT REQUIREMENTS

2. 1 Independent Contractor
The Contractbetween City and Contractoris not intendedand shall not be construedto createthe relationshipof agent, servant, employee, partnership, joint venture or association, as betweenthe City and Contractor. The contractor understands and agrees that all persons furnishing services to the City under this Contract are, for purposes of Workers' Compensation Liability, employees solely of the Contractor and not of the City. The contractor shall bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any person for injuries arising from or connected with services provided to the City hereunder.

2. 2 Contract Transition

2.2.1 Transition In
Contractor shall provide a written statement of their transition plan to include potential personnel who will be on the transition team and their roles, subject to City approval. Also included shall be sample timelines illustrating when the Contractor will be fully in place and performing all tasks. The anticipated transition period will be three ( 3) months.

A contract start-up period of three ( 3) months shall commence from the first day of the agreement period. The Contractor shall perform the following tasks during this period: 1) shovel - cut all tree rings; 2) raise all trees; and, 3) mulch all areas; 4) irrigation audits; 5) pressure washing appurtenances; 6) and repair DGpaths.

The Contractor acknowledges that each site' s irrigation rotors/ heads and lateral irrigation lines may have deficiencies. The City agrees to pay the Contractor for the initial repair of each site' s rotors/ heads and lateral irrigation lines. Following the initial agreement for start- up repairs, the Contractor shall assume responsibility for future repairs ( see Appendix D 2.4 herein).

2.2.2 Transition Out
Contractor shall work in good faith with the City to transition out of the service, should a new Contractor be selected. The storage areas used by the Contractor shall be left in an orderly manner. All materials and equipmentownedby the Contractorshall be removedfrom storageareas in a timely manner. Upon Contractcompletion, all keys, cards and remotecontrolsgivento Contractorshall be returnedto the City's designedCity Representative (CR) with a final walk- through with the Contractorand the CR.

2. 3 Hours and Days of Maintenance Services

2.3.1 Scheduling of Operations
Normal work hours are from 6:00 a.m. to 6 p.m., Monday through Sunday, unless otherwise specified. The contractor shall perform work at such times as to minimize disturbance or interference to the residence and pedestrian or vehicle circulation e.g., early morning mowing or irrigationchecks, etc.) No routinemowingor pruning shall occuron Saturdayor Sundayunlesspre -approvedby the CR(s). Only those tasks related to cleaning or trash shall become routine on Saturdays and Sundays. b. Thecontractorshallperformworkfollowingthe pre -approvedschedulesduringCity business or non -business hours, depending on the needs of the facility where work is performed.
c. Changes in the schedule by the City may be made with five (5) business days advance written or verbal notice to the Contractor.
d. The contractormust notify the CR(s) of any problems or service interruptionswithin twenty-four
24) hours or the next business day. Unavoidable service disruptions may be completed at a later date at the discretion of the CR( s).
e. Costs associated with services that cannot be made up shall be subject to action providedfor herein, at a penaltyof $300 per site per item per day not correctedor the cost to have an outside contractor perform the service. f. Repeated service interruptions without justification or approval of the CR(s) shall be subject to action provided for herein.
g. The contractor shall provide adequate staffing to perform the required services during the prescribed times.
h. Any changes in the days and hours of service heretofore prescribed shall be subject to approval by the CR(s).
i. The contractorshall be available for on -call servicestwenty-four (24) hours a day. j. Non -emergency on -call requests shall be responded to within four (4) hours of notificationby the City representativeor as mutually scheduledand agreed to by Contractor and City representative.
k. The contractor shall respond to all requests for on -call emergencies within one ( 1) hour of notification by the City representative. (Explained further in Section 3.14) I. On -call service rates shall be based on Contractor' s hourly rate as quoted in Appendix E for such work.
m. Certain maintenance tasks may have time restrictions or extended time requirements. The contractor must observe and respond to these restrictions and requirements.
n. The contractor shall adjust schedules to meet the Specifications and compensate for all City observed holidays.

2.3.2 Service Schedules
a. The contractor shall, within 30 calendar days of the effective date of the Contract, submit all work schedules to the CR( s) for review and approval. Said work schedules shallbe basedon a twelve-monthcalendarandbe ina formatapprovedbytheCity. b. Any other activities that the Contractor performs on a regular or semi -regular basis, as determinedbythe City, will requirea scheduleto be submitteduponrequestby the City.
c. The contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the CR(s) for review and if appropriate, approvalwithin five (5) working days before the scheduled time for the work.
d. At the discretion of the City, monthly meetings (or at an increasedfrequency if deemed necessaryby the City) betweenthe Contractorand the CR(s) may be scheduled to determine progress and address any changes in schedules, problem areas, etc.
e. Changesor variations in scheduling may be necessitatedby City special events, recreation classes, reservations, etc. The contractor shall adapt any or all schedules to the City' s requests.

2. 4 Non - Interference
The Contractorshallnot interferewith the public useof the sites and shall conductits operationsas to offer the leastpossibleobstructionand inconvenienceto Cityemployeesandthe publicor disruptionto the peaceand quiet of the area within which the services are performed.

Inthe eventof recreationprogrammingissues, specialevents, etc., the Contractormay be requiredto alterthe scheduleto avoidinterferingandmayberequiredto returnat a latertimeto meetthetaskandfrequency.

2. 5 Consumable Materials and Supplies — Contractor - Supplied The contractor, as a componentof the cost proposal, shall provideall of the following items:
a. Trash can liners (except at the zoo facility)
b. Cleaning agents, spotting agents, polishes
c. Disinfecting cleaning agents
d. Cleaning -related supplies
e. Chemicals ( as specified)
f. Pest/ weed control chemicals ( as specified)
g. Annual plant materials or any plants that die due to delayed irrigation repairs h. Mulch/topdressing per the contract specifications
Brick dust
Grass seed ( as specified)
k. Fertilizer ( as specified)
Tree stakes and ties
m. Dog bags for Doggie Dispenser
No additionalpaymentwill be madefor thesematerials. All Contractorprovidedchemicals, cleaningagents, and materials are subject to review and approval by the City.

2. 6 Consumable Materials and Supplies — City -Supplied TheCitywill supply, at nocosttotheContractor, thefollowingitems:
a. All replacementplantmaterial (notincludingannuals), exceptthosedamagedbythe Contractor.
b. Irrigation replacement parts (as specified)
c. Trash cans
d. Playground sand and bark
e. Signs — water conservation for medians, water audit, field renovation f. City will be provide DG as needed per the specifications. g. Trash can liners ( at the Zoo facility only)
The contractorshall requestthese materialsfrom the CR(s), and shall ensure proper and secure storageof these materialsinanareaspecifiedbytheCR(s). Thecontractorshallalsoensureproperdistributionandmonitoringof thesematerials/suppliesto preventwaste, theft, or otherabuse. Thecontractorshallprovidealogspecifying whereandwhensupplieshavebeenused, andthislogshallbemadeimmediatelyavailableto theCity upon request.

SECTION 2

RESPONSIBILITIES OF THE

CONTRACTOR

3. 1 Inquiries and Complaints

3.1.1 The contractor shall maintain a telephone at their facilities, listed in the telephone directory in its name or in the firm name by which it is most commonly known. At this location, during the daily hours of maintenance operation, the Contractor shall have some responsible person(s), who is proficient in English, employed to take the necessary action regarding all inquiries and complaints that may be received from the City. An answering service shall be considered an acceptable substitute to full-time coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering service.

3.1.2 During regular working hours, the Contractor's Foreman, or an employee responsible for providing maintenance services, shall be available for notificationand able to respond through electronic communications within 30 minutes.

3.1.3 During regular days and hours of operation, whenever immediate action is required to prevent impending injury, death or property damage, the City may, after a reasonable attempt to notify the Contractor, cause such action to be taken by the City workforce and charge the cost thereof as determined by the City to Contractor or may deduct such cost from an amount due to Contractor from the City.

3.1.4 The Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken thereto or the reason for non -action. The complaints log shall be open to inspection by the City at all reasonable times. The City will maintain work order and email files.

3.1.5 All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or the Director' s Representative. If any complaint is not abated within a reasonable time, the Director' s Representative shall be notified immediately of the reason for not abating the complaint, followed by a written report to the Director's Representative within five ( 5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director' s Representative, the Director' s Representative may correct the specific complaint and the total cost incurred by the City will be deducted and forfeited from the payments owing to the Contractor from the City.

Such cost shall include all City staff time required to resolve the problem and appropriate overhead charges.

3. 2 Safety

3.2.1 Contractor shall provide a safe workplace and comply with standards and regulations of the California Occupational Safety and Health Act ( CalOSHA), Federal Occupational Safety and Health Act ( OSHA), California Division of Industrial Safety Orders ( CDIS), State of California Manual of Traffic Controls, California Department of Food and Agriculture ( CDFA) laws and regulations and any other applicable law, rule, regulation, ordinance and risk management standards. The contractor shall inspect all potential hazards at said facilities and keep a log indicating date inspected and action taken. All hazardous substances shall be listed per site, and Safety Data Sheets (SDSs) available at all times.

3.2.2 The Contractor shall be responsible for inspecting, identifying, and securing any condition( s) that renders any portion of a site unsafe and any unsafe practices occurring thereon. The CR(s) shall be notified immediately of any unsafe or undesirable condition(s) via email, phone, or instant messagingensuring that it was received. This includes, but is not limited, to the following:
a. Damaged/ inoperable fixtures, hose bibs, or irrigation components b. Running water, irrigation breaks, weeping valves, etc. c. Evidence of arson, vandalism, or other crimes
d. Damaged signs or drinking fountains
e. Damaged benches or tables
f. Graffiti
g. Hypodermic needles or condoms
h. Large amounts of blood or feces
i. Hazardous or suspicious materials/ items
j. Insect, rodent, or bird infestations
k. Homeless persons or their possessions
I. Items lost by patrons
m. Poorturf conditions (i.e., holes, tripping hazards, unevensurfaces, gopher holes) n. Damaged fencing (i.e., holes, loose posts, missing fasteners) o. Standing water, saturated turf, dry spots
p. Lake conditions including dead or sick wildlife, water quality issues q. Downed tree limbs
r. Unsafewalkways
s. Unstable trees
t. Improperly supported trees ( i.e. stakes, trees)
u. Other hazards, as applicable

3.2.3 The contractor shall be responsiblefor making minor corrections including, but not limited to: using barricades or traffic cones to alert the public to the existence of hazards, replacingContractor -damagedvalve box covers, and securingany damagedapparatus to protect members of the public or others from injury.

3.2.4 If needed, the Contractorshall assist the public by summoning emergencyassistance at the site. The contractor shall cooperate fully with City in the investigation of any injury or death occurring at any site, beginning with immediate notification, and then a complete written report of the nature of the issue to the City within five ( 5) days following the occurrence.

3.2.5 The contractor shall also ensure that:

Vehicles, equipment, and hand or powertools are not left unattendedor layingon walkways, grounds, or appurtenances where patrons may be put in jeopardy. b. Operator and machine safety equipment shall be in place and operational. c. Machine speed and operational characteristics shall match manufacturer' s recommendations.

Transport and operation speeds shall be within the maximum limits established for the site.
e. After the protection of public safety, the preservation of site equipment, appurtenances, infrastructure, and public activitiesshall be paramount. f. Debris from operations shall not be allowed to compound existing conditions on hard surfaces and public access areas. All debris deposited on these areas as a result of the Contractor's work shall be clearedfrom hard surfacesand public accessareas before leaving the site that day.
g. The contractor shall remedy hazardous materials on site which result from Contractor' s work and shall properly dispose of the materials off -site. The contractor shall notify all appropriate agencies.
h. Malfunctioningequipmentshall only be left on site with barricading, tagging, and reasonably supervising it until repairs are affected. In no case shall the equipment be left on site overnight.

Duringall operations, the Contractorshall be subjectto localordinancesregarding noise levels (see NOISE in Santa Ana Municipal Code). Any scheduling of the Contractor's operations may be modified by the City at no additional compensation to the Contractorto ensure that the public is not unduly impactedby the noise of equipment or operations.

Fuels and additivesshall not be left exposed or accessible to patrons. k. Fuelingand repairoperationsshall be performedoff of turf areasand awayfrom patron activity.

All pesticidesshallbe handledappropriatelyand safely.

3. 3 Vehicles and Equipment

3.3.1 The contractor shall take necessary precautions for the safe operation of equipment and the protection of the public from injury and damage from such equipment.

3.3.2 The contractorshall immediately repair or replaceall equipment deemed by the CR(s) to be unsafe, irreparable, or in unsatisfactorycondition.

3.3.3 The contractor shall provideand properly maintain all necessaryvehicles and equipment including, but not limited to: vehicles, mowers, edgers, saws, blowers, water hoses and nozzles, squeegees, and high- pressureflow- volume sprayers.

3.3.4 All vehiclesshall display Contractor's name with an approvedCity servicestatement visible, such as: X.Y.Z. Contracting, Inc. Serving the City of Santa Ana A prototypeofthemagneticplacardshallbesubmittedtotheCityforapprovalwithin30daysofthe awardoftheContract, withtheplacementofthe placardsonallvehiclesoperatingwithintheCitylimitsto takeplacewithin60daysfollowingtherecognitionoftheContract.

3.3.5 All equipment shall receive scheduled preventive maintenance to promote equipment reliabilityandensureoptimumperformanceat all times.

3.3.6 All equipment is subject to CR' s approval.

3.3.7 Equipmentfailures that happen morethan three (3) times in one (1) monthwill be subject to deductions and a directive to replace the unreliable piece of equipment.

3.3.8 Inpreparingtheproposal, theContractorshallconsiderthefollowingconditionspertaining to the vehicles and equipment utilized in the completion of the specified maintenance tasks:
a. The City Council of Santa Ana is consideringbanningall fuel -powered (e.g., gasoline, methanol) leaf blowers. The contractorwill not receiveadditionalcompensation should such a ban be implemented before or after the award of the Contract.
b. Mowers utilized for the hybrid Bermuda athletic turf must be dedicated solely to that hybrid Bermuda grass to prevent contamination.
c. A self-containedpowerscrubberunitshallbe requiredto performwashingand steam -cleaningoperations. Thecontractorshallmeetallspecifiedcriteriaasoutlined in Section

22.2 of the Specifications in Appendix B. All wastewater recaptured by such a unit must be disposedof in a sanitarysewerapprovedby the City.

3.3.9 Thecontractor'svehiclesmaybepermittedtodriveonturfwhenconditionsallowfollowing specificroutesdesignatedby the CR(s). Areasdesignatedas "unavailablefor vehicle travel," such as natural habitat areas, shall be serviced by other means.

3.3.10TheCityshallprovide, ifpossible, astoragearea(s) atthosesitesthatarenotimmediately accessibleto Contractor's vehicles. (If a storageyard is unavailablethe contractorshall havea storagefacilitycloseto the Cityof SantaAnato impactthe maintenance).

3.3.11 Largervehiclesmaybe allowedin the performanceof non -regularmaintenancetasks, with the approval of the City.

3.4 Locks and Keys

3.4.1 Accessto Cityfacilitiesshallbe in accordancewith instructions, keys, and/or security cardsissuedor providedby the CR(s). Accessmayincludespecialinstructionsabout securitysystemsinstalledatfacilities. Thecontractorshalltakeallreasonableprecautions toensurethatthesecurityofthefacilitiesandinternalequipment, furnishings, andother items are always maintained.

3.4.2 The City maydevelopan initialchainandlock systemwith a specificnumberof replacementlocks for trash containers, restrooms, gates, valve/pump cover boxes, and controllers. The contractor shall be responsible for purchasing similar locks upon the loss of any City -owned locks initially provided to the Contractor. The City shall exchange, one - for - one, locks that have been vandalized or are inoperable.

3.4.3 Contractor may provide a chain and lock system, at Contractor's expense, for trash containers located throughout the site to secure and limit the removal or tipping of the containers.

3.4.4 The Contractor shall be responsible for the series of keys assigned to it and assign these keys to its personnel to maintain the facilities. The contractor shall be responsible for the proper use and safekeeping of all keys issued by the City to the Contractor.

3.4.5 Contractor shall report all lost or stolen keys to the City representative(s) within twenty- four (24) hours of discovering the loss. The contractor shall reimburse the City for the total cost of re -keying the facility or duplicating additional keys, as determined by the City.

3.4.6 Upon termination or cancellation of the Contract, Contractor shall immediately return all keys, cards, remote controls, etc., to the City.

3.4.7 California law stipulates that it is unlawful for a person to duplicate any keys without the owner's permission. The penalty for violation of this law is either six ( 6) months imprisonment or a fine of $ 500. 00, or both.

3. 5 Service Yard and Storage Area( s)

3.5.1 The City, at its discretion, may provide storage and office facilities for Contractor' s use.

In such cases, the Contractor is prohibitedfrom using said facilities to conduct any of its business outside the scope of the Contract. Further, said facility shall not be used for human habitation, other than a nightwatchman or patrolservice as specificallyapproved by the City.

3.5.2 CR(s) shall identify and authorize Contractor to use a designated area, if available, exclusively or shared with City, for onsite storage as needed. If the designated area is shared with the City, Contractor shall identify equipment, materials, and supplies belonging to Contractor. If the City provides an area, the Contractor is responsible for securing and providing the CR access. The contractor shall safely store all supplies and compliance with all laws and regulations.

3. 5. 2. 1 The contractor may not store any trash, litter, or recyclable material at the facility or in any vehicle for a period of over 24 hours. Notwithstanding the foregoing, the Contractor must conduct all operations at the facility in compliance with all applicable laws and regulations so as not to create a nuisance.

3. 5. 2. 2 The contractorshall not "stockpile" hazardousmaterials in any quantities at the facility and shall not maintain any amount of such material at the facility greater than that which Contractor plans to use within the following 30 days.

Notwithstanding the foregoing, the Contractor shall sometimes store all hazardous materials in compliance with all applicable state and federal laws and regulations.

3. 5. 2. 3 The contractor shall not dispose of hazardous material on the site. All such hazardous materials collected on the site shall be appropriately stored temporarily, after that to be disposed of by Contractor at an approved disposal site, per California statutes.

3.5.3 Contractor, at its own risk, may store equipment and materials requiredfor maintenance in said facility, providing the City has agreed to provide such facility. However, the Contractormustalwaysusesafetystandardsand handlingproceduresas appliedto such equipment and materials. This contract assumes minimal facilities for the Contractors' vehicles and equipment.

3. 5. 3. 1 City shall not be liable for damage or loss to Contractor's equipment, materials, and/or personal property. The contractor shall hold City harmless andwaive anyclaimsfordamage for lossof use of anyequipment, materials and/or property that may occur at City facilities.

3.5.4 Contractorshall maintainthe serviceyard and/or storagearea(s) in a clean, weed -free, well -organized manner in keeping with the highly visible nature of the surrounding area.

Failureto do so mayresultin theContractor's lossof the useof the storagearea(s).

3. 5. 4. 1 The service yard and/or storage area(s) occupied by Contractor shall be cleanedand sweptonce perweek and the sweepingsdisposedof ina lawful manner.

3. 5. 4. 2 Contractor shall remove all undesirable material including, but not limited to, trash, accumulated debris, and equipment that is no longer usable for the purposeit was intendedfor, from the serviceyard and/or storagearea(s).

3.5.5 The Citymay inspectserviceyardand/or storagearea(s) for complianceanytimeat City's discretion.

3.5.6 Upon expiration or termination of Contract, Contractor shall restore service yard and/or storage area(s) to its original condition. Nothing contained herein which permits Contractor to use designated space shall be deemed or construed as a lease of space, but shall be a mere right to use.

3. 6 Utilities
TheCityshallpayfortheinstallationanduseofallutilitiesatthesesites, withtheexceptionoftheContractor's telephone hookup and service.

3. 7 Traffic Control

3.7.1 When working in road rights -of -way, Contractorshall complywith all proceduresand requirements specified in the State of California ( CALTRANS) Manual of Traffic Controls for Construction and Maintenance Work Zones and within the confines of applicable OSHA requirements.

3.7.2 Contractor shall cooperate with the Santa Ana Police Department ( SAPD) relative to handlingtrafficthroughthe areaandshallmakeitsownarrangementsrelativeto keeping the working area clear of vehicles. If required, the contractor shall obtain an encroachmentpermitfor anypartialor completelane closure. All workthatrequirestraffic controls will need to comply with the current WATCH manual.

3.7.3 When entering or leaving roadways carrying public traffic, Contractor's equipment, whether empty or loaded, shall in all cases, yield to public traffic.

3.7.4 Contractorshall make every effort to keep commercialdrivewaysopen during working hours. After working hours, all driveways shall be accessible with smooth and safe crossings through the construction area ( State of California Traffic Manual or WATCH Book). Lighted signs or arrow boards are required as needed.

3. 8 Bloodborne Pathogens and Biohazardous Material
The contractor's staff shall be awareof potentialexposureto bloodbornepathogensthrough hypodermicneedles, blood and feces, and shall wear personal protective equipment. Contractor shall treat hypodermic needles, large quantities of feces, and any rags, paper towels, or other materials containing blood as biohazardous material.

Onlyindividualstrained in the removaland disposalof such materialshalldo so. Contractorshall immediately notify the appropriate authority upon the discovery of such occurrences. Contractor shall secure the affected site untilsuchtimethatthe appropriateauthoritycan respond. SeeCaliforniastatutesandguidelinesfor process.

3. 9 Accident Reporting and Site Securing
Contractor shall immediately notify the designated CR(s) of any accident, regardless of whether or not injury or damage is evident, involving park patrons, City staff and equipment, and Contractor's staff, vehicles, and/or equipment shall secure the site until rendered safe. Contractor shall provide all written reports and/or documentation requested by the City.

3.10 Vandalism
The contractor shall report any damage to City property, including but not limitedto vandalism, Acts of God, and third -party negligence to the CR. Via email, phone call, or message as determined by CR.

3. 11 Cooperation / Collateral Work
The City and other contractors will conduct on -going activities and operations during Contractor'swork. These activities will include but are not limited to landscape refurbishment, irrigation system modification or repair, constructionand storm -relatedoperations. If such work affectsContractor's work, the Citywill ask Contractorto submit costs incurred by the Contractor as a result of the City's work.

Contractormay be requiredto modifyor curtail certainoperationsand shall promptlycomplywith any requestbythe CR( s) to cooperate.

3.12 Protection of Existing Facilities and Structures
The contractor shall exercise due care in protectingfrom damage all existing facilities, structures and utilities, both above surface and underground, on the City's property.

3.12.1 Any damage to City property deemed to be caused by Contractor' s negligence or failure

3. 13

3. 14
to use due care shall be corrected or paid for by Contractorat no additionalcostto the City.

3.12.2 IftheCityrequestsordirectsContractortoperformworkina givenarea, Contractorshall verifyand locateany undergroundutilities. This doesnot releaseContractor's dutyto takereasonableprecautionswhenworkingintheseareas. Anydamageorproblemsshall be reportedimmediatelyto the City.

Duringstormsandperiodsofexcessiverainfall, andinconjunctionwithEmergencyCall -Outs (below), Contractor shallprovidesupervisoryinspectionoftheworkduringregularworkinghoursto preventor minimizepossible damagefrom suchadverseweather. The primefactorsinassigningwork shallbethe safetyoftheworkforceand damage to landscaping.

3.13.1 Contractorshall submit a report identifyingany storm damage to the CR(s) and attach a site map identifyinglocationof damageand cost estimateto repair/replacewithin48 hours.

3. 13. 1. 1 Report shall contain photos with captions

3. 13. 1. 2 If remedial work is required beyond the scope of this Contract, it shall be paid for as AEW.

3.13.2 Contractorshall removedebris accumulated by high winds or other typical or non -typical environmental conditions. The contractor shall remove minor silt and debris from athletic fields, V- ditches, adjacent inverts, storm drains, etc.

3.13.3 Duringtheperiodsthatexcessiverainfallhindersnormaloperations, theContractorshall adjustits activitiesto performfunctionssuchas litteranddebrispick-up, removedowned limbs, clear drains and other duties as deemed necessary by the CR(s).

3. 13. 3. 1 Duringperiodsofexcessiverainfall, theContractorshallkeepallareadrains anddrainingfacilitiesclearandoperatingandremovewaterfromalltot- lot areas, if directed.

3.13.4 Failure to adjust the workforce to show satisfactory progress, as determined by Contractor andCR(s) jointly, onthe workmayresultin a deductionof payments.

Emergency Numbers and Emergency Call -Outs

3.14.1 Contractor shall supply the City with name(s) and phone number(s) of person(s) representingtheContractorfor 24-houremergencyresponse, seven (7) daysperweek.

3. 14. 1. 1 The City will, in turn, provideContractorits emergencycontactinformation so that in the event Contractor must contact the CR(s), this information can be utilized.

3.14.2 Contractorshallhavethe capabilityto receiveandto immediatelyrespondto calls of an emergencynatureduringnormalworkinghours and during hoursoutsideof normal workinghours (SeeSection2.3.1.k). Contractorshallbeavailableviavoicemail, text, phone, oransweringservice. Theaforementionedinformationshallremaincurrentatall times.

3. 14. 2. 1 Contractor shall respond by phone within 30 minutes of a call from the CR(s), and shall be on site within 30 minutes of the call back. Any changes to contact information shall be forwarded to the City in writing within 12 hours of any such change.

3. 14. 2. 2 In situations involving emergencies after normal work hours, Contractor shall dispatch qualified personnel and equipment to reach the site within one ( 1) hour.

3. 14. 2. 3 Calls of an emergency nature received by the City shall be referred to Contractor for immediate disposition.

3.14.3 If emergency work is required, the Contractor shall notify the CR(s) by telephone before any emergency work is commenced.

3.14.4 Contractor' s vehicle shall carry sufficient equipment to control traffic ( barricades, delineators, cones, etc.).

3.14.5 When theContractorarrivesat the site, Contractorshall set up trafficwarning and control devices and any other safety devices, if deemed necessary, and proceed with remedial action after contacting the CR(s).

3.14.7 Public health/safety matters requiringan emergency response include but are not limited to: any portion of the irrigation system functioning in a non -operational manner, broken water mains, stuck valves, the threat to private property resulting from Contractor' s operations, fallen trees, down or hanging limbs, natural disasters, etc.

3. 15 Contractor' s Staff
The contractor shall provide sufficient personnel to perform all work by the Specifications set forth herein and in Appendix A, B, C, and D. This is a performance -based Contract.

3.15.1 In its proposal, the Contractor shall define the minimum staffing. It is up to the Contractor to complete all tasks as defined, regardless of staffing, but they shall maintain at least the minimum staffing, as stated in their proposal, at all times.

3.15.2 In its proposal, the Contractor shall list the names of all employees, titles, hours and which location/area each employee is assigned. DIR reporting sheets will be used to verify staffing levels by area.

3. 15. 2. 1 Each crew of Contractor' s employees shall include at least one ( 1) individual who speaks and comprehends the English language at a professional level.

3.15.3 The City may, at any time, give Contractor notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of the City, detrimental to the interest of the City or public. Contractor shall meet with representatives of the City to consider the appropriate course of action with respect to such matter, and Contractor shall take reasonable measures under the circumstances to assure the City that the conduct and activities of Contractor' s employee( s) will not be detrimental to the interest of the City or public. Examples of employee conduct or action that prove detrimental to the interest of the City of public include, but are not limited to:

Unprofessional behavior
Misleading or false statements
Misrepresentation of work accomplishments
Illegal activities

3.15.4 Contract -designatedstaffemployeesshallnotworkon supplementaltasks (AEW) during regular work hours. If worked during regular hours, additional staff will be required, contractedworkshallnotexperienceanyreductioninfrequenciesorquality.

3.15.5 Contractorshallestablishan identificationsystemfor personnelassignedto thefacilities, which clearly indicatesto City employeesand the publicthe nameof the Contractor. The identificationsystemshall be furnishedat Contractor's expenseand may include appropriateattire and name badgesas specified by the City.

3.15.6 Contractorshallrequireeachof itsemployeesto adhereto basicstandardsofworking attire, includingfull uniforms, proper shoes and other gear requiredby State Safety Regulations, and proper wearing of clothing.

3. 15. 6. 1 Employee pants, shirts, jackets, and sweatshirts must be uniform. Shirts, jackets, and caps used as uniforms shall bear Contractor' s identification logo.

3. 15. 6. 2 Shirts shall be worn at all times, and shall be buttoned and tucked -in.

3. 15. 6. 3 Nocapswith insigniasordesignsotherthanContractor's logomaybeworn, and no caps shall be worn backwards.

3. 15. 6. 4 The Cityshall approveContractor's uniformprior to the start of the Contract.

3.15.7 The City expects Contractor' s staff to turn into CR(s) all items that have been lost or misplaced by the general public, regardless of perceived value. Contractor shall communicate this expectation to all employees. All items must be returned to the Tree Farm (7600 E. SpringStreet, 90815) and have an accompanyinglandscapearea IDanddate.

3.16 Work and Workmanship
Contractorshallthoroughlycompleteeachtaskinaprofessionalandworkmanlikemanner, andshallusequality equipmentandmaterialsthatcomplywithallcurrentregulationstocompletethescopeofworkattheproper standards. The safety ofworkers, passersby, and the publicshall be paramount.

Contractorshallnotworkorperformanyoperations, particularlyduringperiodsofinclementweather, whichmay destroyor damagegroundcover, sports, or turf areas. Duringthe periodswhen inclementweatherhinders normaloperations, Contractorshalladjustitsworkforceandschedule. ContractorshallimmediatelynotifytheCity when the work force hasbeen removedfrom thejob site due to inclementweather or other reasons. Supervision and Special Skills
Thecontractorshallassigna supervisorfor thenorth, south, CivicCenter, andZoodistricts, as proposedin the laborsummary, whowill beauthorizedto acton behalfoftheContractorandwhowillworkregularworkinghours forthedurationofthisContract. He/sheshallhaveat leastfive (5) yearsofexperienceinlandscapemaintenance supervision. The contractor, and Contractor's staff, must have horticultural expertise and a broad range of experienceinplantcareandmaintenance, includingCalifornianativeandsouthwest -adaptedplants, turf management, entomology, pest control, soils, fertilizers, plant identification, and irrigation system maintenance.

The contractor's supervisorshallbecapableof communicatingeffectivelybothinwrittenandspokenEnglishand haveexperiencein parkmaintenanceprojectsofthe typefoundinthe Cityof SantaAna. All supervisorsand actingsupervisorsshallbeoutfittedby Contractorwith a portablepersonalcommunicationdevicecapableof transmitting and receiving phone calls from anywhere. The crew leader and/or supervisor needs to be available during working hours to meet the CR on any given issue at any service location. Should this individual change, the CR(s) must be notified in writing within five ( 6) days of the change.

3. 17 Management and Enforcement

3.17.1 The contractorhas the responsibilityof providingfully trainedand qualifiedpersonnel.

The CR(s) at each site shall closely monitorthe staff activityto detectoperational irregularities and non- compliance with contractual requirements.

3. 17. 1. 1 Enforcement is the responsibility of the Contractor, not the City.

3. 17. 1.2 Allspecificationsshallbe managedbytheContractortoensurethestandards are being met.

3.17.2 It is Contractor's responsibilityto see that the organizationoversees all activities.

Furthermore, the Contractor must ensure that standards are met and do not delay, ignore, or otherwise limit its contractual obligations.

3.17.3 Beforeinitiatingany task, each site shall be inspectedby a knowledgeableand responsible employeeof the Contractor, who shall determine the practicalityof initiating the operation. Upon the Contractor's determination of the impracticalityof initiating the operation, the Cityshall beconsulted. TheCity's decisionshallbefinal.

3. 18 Contact with Minors
ThecontractorprovidingservicesatanyCitylocationshallprovidetheCitywitha listofallpersonsovertheage ofeighteen (18) whowillbeworkingatsuchlocations. StatelawprovidesthattheContractorshallfingerprintall suchpersonsreferredtohereinandshallobtaincriminalhistoryinformationpursuanttoCaliforniaPenalCode 11105or 13100foreach individual. Priortotheawardofthe Contract, Contractorshall providewrittenverification thatallpersons, asreferredto herein, havenotbeenconvictedofanyoffenseinvolvingmoralturpitude, norany offenseasspecifiedinPenalCode11105.3 (g), noranyoffenserelatingtothetypeofservicestobeperformedas determinedbytheCity. Contractorshallpaythecostsincurredwiththefingerprintingandobtainingthecriminal historyinformation. AnymisrepresentationswithrespecttoContractor'sobligationsunderthissectionorfailureto complywiththerequirementsasstatedhereinshallconstituteabreachofthecontracttherebygivingCitythe righttoterminatetheContractimmediately. ContractorshallindemnifytheCityforanysuchbreachofthissection.

SECTION 3

EXECUTION OF WORK

4. 1 Subcontracting
NoperformanceofthisContractor anyportionthereofmaybeassignedorsubcontractedbyContractorwithout theexpresswrittenconsentoftheCity. AnyattemptbytheContractortoassignorsubcontractanyperformance of the terms of this Contract without said consent shall be null and void and shall constitute a default under this Contract. In the eventof sucha default, the City may immediatelyterminatethis Contract.

Inthe eventthe Cityshouldconsentto assignmentor subcontracting, eachterm andconditionof this Contract shall extendto and be binding uponand inureto the benefitof the assigns, successorsor administratorsof the respective parties.

Inthe event that the City should consent to subcontracting, the Contractorshall include in all subcontracts the followingprovision: "ThisContractis a subcontractunderthetermsofa primeContractwiththeCityof SantaAna.

All provisions of that prime Contract shall apply to this subcontract." TheContractorshallindemnify, defend, andholdharmlesstheCityanditsemployeesfromanyandallliability arising or resulting from the employment of any subcontractors and their employees in the same manner as for Contractor' s own employees.

4. 2 Contractor Hiring

4. 3
TheCityencouragesContractortocreatenewjobsforlowor moderate -incomepersonsandSantaAnayouthfor itsoperationsunderthisContract. Contractoragreesthatitshallusegoodfaitheffortstocreatesuchnewjobs. All qualification and hiring decisions will be made by Contractor.

Thecontractoragreesthatitwill reasonablycooperatewiththeCitythroughtheCityofSantaAna'sTrainingand EmploymentDevelopmentOfficerandstaff withrespectto recruitment, screeningandtrackingof employees. In implementingtheseefforts, suchOfficerandstaffwillprovidetoContractor, atnocost, pre-screeningandpre - qualificationof all potentialjob applicants. Suchservicesincludeassistingwithcommunityoutreachto recruit qualifiedjobapplicantsandconductingpre-screeningofallpotentialjobapplicantsandconductingpre-screening sessions to determine the most qualified applicants for jobs.

Notice shall be in writing, as a work order, and submitted via email to the Contractor and Director of PRNI. Notice shallbegivenonthedateshownontheemail. Changeof emailaddressshallbegiveninthesamemannerasother notices.

4. 4 Default by Contractor / Termination
NotwithstandingandinadditiontopaymentdeductionsforContractor'sdeficientperformancedescribedwithin Section2.3.1 (a) of the RFP, the City mayterminatethis Contractwithoutliabilityfor damageswhen, in theCity's soleopinion, theContractoris notdiligentlyperformingor otherwisenotcomplyingingoodfaithwiththe Contract, hasbecomeinsolvent, hasassignedor subcontractedanypartoftheworkwithouttheconsentoftheCity, or has otherwise defaulted in theperformance of the Contract, and has not otherwise cured such default after a period of ten (10) days' notice given by the City to do so.

Supposea defaultsituationoccursas a resultof theContractor's non-performanceand/or non-compliancetothe specifications and requirementsherein or any other work applicable under this Contract. In that case, Contractor agreesthattheCitymaywithholdpaymentorpartialpaymentofanyandallinvoicessubmittedbytheContractor forsuchperiod. ThisprovisionshallhavenoeffectonanyotherrightstheCitymayhaveunderthisContract.

IftheCityterminatestheContract, theCitywillgivenoticetothateffecttotheSuretyandSuretyshall, withinfive 5) businessdaysofdeliveryofthenotice, assumecontrolandperformtheworkassuccessortotheContractor, and shall be paid by the City for all work performed.

IftheSuretydoesnotcomplywithsuchnoticewithinsaidfive (5) dayperiodor, afterstartingtocomply, failsto continue, theCitymayexcludetheSuretyandtheContractorfromallCityfacilitiesandhavetheworkcompleted byCityemployees, byanotherContractor, orbya combinationofsuchmethods.

All costs incidentalto the defaultof the Contractorshall bechargedto the Contractorandthe Surety, and maybe deductedfromanymoniesduetheContractor. Suretyshallpay, withinfifteen (15) calendardaysofreceiptofan invoice, all suchincidentalcostslessanyamountdeductedfrommoniesdue.

4. 5 Temporary Suspension of Work
TheCityRepresentative(s) (CR) shallhavetheauthoritytosuspendworkbytheContractor, whollyorinpartfor suchperiodasnecessaryduetounsuitableworkconditions, failureofContractortocarryoutdirections, unsafeor hazardousconditions, or failureto performin accordancewith these provisions.

TheContractorshallrequestpermissionoftheCR(s), duringCitybusinesshours, totemporarilysuspendwork whollyorinpartforsuchperiodasnecessaryduetounsuitable, unsafe, orhazardousworkconditionsorfailureof theCitytonotifytheContractorofchangesinlocks, securitycodesoraccesstofacilitiesbeingcleaned.

4. 6 Damage Caused by Contractor
AlldamagetoexistingfacilitiescausedbyContractorshallberepairedor replacedatContractor's soleexpense.

All suchrepairsor replacementsshallbecompletedwithinthetime limitsspecifiedbythe City below:
a. Irrigation damage shall be repaired or replaced within one (1) watering cycle or 24 hours.
b. All damageto shrubs, trees, turf or groundcovershall be repairedor replacedwithin five (5) working days.
c. All damage to appurtenances shall be replaced within a period of 30 days.

All repairs or replacements shall be completed in accordance with the following maintenance practices:
a. Trees: Alldamage, includingminordamage, suchas barklostfromimpactofmowing equipmentorstringtrimmers, shallbesubjectto replacementwitha treecomparable in species and size, as approved by the City, within 30 days. b. Shrubs/Ground Covers: All damageshall be subject to replacementwith a shrub or plantcomparableinspeciesandsize, asapprovedbytheCity, within30days. c. Appurtenances: All damagecaused by Contractorto componentsof the facilitiesor grounds, includingbutnotlimitedto benches, picnictables, permanentchairs, irrigation heads, valves, valve boxes, controller boxes, concrete walks, railings, fencing, andgardensshallbecorrectedatContractor's expense, within30days.

4. 7 Non -Emergency Call - Outs
Timeandmaterialsshallbechargedforpaymentonaseparateinvoiceandpre -approvedbytheCity, (i.e. trash pickupgeneratedbyspecialfunctions) forthoseitemsoutsideofthenormalscopeofwork.

Thetime and materialchargesshall be in accordancewith the submittedcost proposal.

4. 8 Work Not Included
Waterandelectricalbillings, exceptininstanceswhereexcessivecostsareincurredbytheCitydueto water waste or negligence by Contractor, are not included in this Contract. If the Director of PRM, based upon all of the factsthatmaybegathered, determinesthatexcessivewaterand/or utilitycostshaveoccurreddueto Contractor's work, theCitymaywithholdfrompaymentto Contractorthosefundsnecessaryto reimbursethe Cityfortheseadditional costs.

4. 9 Signs / Improvements
Contractorshall not post signsor advertisingmatteron Citypropertyunlesspriorwrittenapprovaltherefore is obtainedfrom the City.

SECTION 4

ENVIRONMENTAL

REQUIREMENTS

5. 1 Environmental Requirements

5.1.1 Contractorshall ensure that all personnel whose responsibilitiesinvolve cleaning, waste disposal, or landscapingare trainedin BestManagementPractices, as set forth in the City's NPDESpermitandStormWaterManagementPlan.

5.1.2 Inpreparingitsproposal, Contractorshallconsiderthefollowingconditionspertainingtothe completion of the specified maintenance tasks:
a. Contractormust conductall operationsin accordancewith the City's Storm Water Management Plan and State NPDES.
b. Appurtenancesmustbecleanedbya method(s) whichdoesnotresultinrunoffgoing intoanywaterbody, gutteror stormdrains. Onlypotablewatermayflowintoany water body, gutter or storm drains.
c. All wash water must be disposed of in a sanitary sewer. d. Nolitter, debris, oil, grease, greenwaste, orothermaterialsandsubstancesmaybe washed, swept, or blown into the street or storm drains. e. All liquids, includingbutnot limitedto, rinsewaterandcleaningagents, mustbe properlydisposedofincompliancewithalllawsandregulations. Noliquidorproduct ofanykindmaybedischargedto a gutter, stormdrainorpavedsurfacewhereitcould be carried to the storm drain system or to a water body. f. For washingoperations, Contractorshall use (1) a high-pressure/low-volume sprayerusingonlypotablewaterandnocleaningagentsatanaverageuseof .006 gallonof waterpersquarefeetofsurface; or (2) a self-containedpowerscrubber, which recapturesall wastewater, cleansers, and debris. All wastewaterrecaptured by a self-containedpowerscrubbermust be disposedof in a sanitarysewer approved by the City.

5.1.3 Contractorshallcomplywiththe City's recyclingeffortsandprogram.

Contractoris requiredto recyclegreenwaste, keepingit separatefromtrashand other debris.

5.1.4 Contractor shall have an Integrated Pest Management policy/program in effect.

5. 2 Refuse Disposal

5.2.1 Unlessdirectedotherwise, the Citywill allowContractortodisposeofgreenwasteand trashinbinsprovidedbytheCity. TheCitywilldeterminetheamountofgreenwasteand trashallowedto be dumpedin these binsbasedon historicalamounts. Any additional disposalfees mustbe paidby Contractor. At no timewill the contractorbe allowedto disposeoftrashorgreenwastethatwasnotcollectedaspartofthiscontract. IftheCity findsthatthecontractorisdisposingoftrashfromothercontracts, theCitywilldiscontinue this servicefor the contractorandthe contractorwill berequiredto payfor their owntrashservice

5.2.2 The City will provide the refuse bins and pay the costs of the disposal, however, the contractorshalldisposeof all trash, litter, anddebriscollected (i.e. refuse) by Contractor intheperformanceofthedailymaintenancetasksincludingrefusecollection, greenwaste, debris, litter, trash, emptyingof trashcans, and littercontrol. Therefusecollectedby the Contractorinthe performanceofthesetasksshallbetransportedtoa properdisposalsite by the Contractor.

5.2.3 Notrash, litter, debris, or greenwasteshallbe permittedto be dumpedfrom sitesnoton this contract, If the contractor is found to abuse the refuse bins, the contractor will assume the responsibilityto disposeof andpayfor all refusecostsfor the remainingtermsof thecontract.

5.2.4 Thecontractorshallmaintainlogsor invoicesshowingSantaAna addressidentifyingits refuse collection and disposal activities and make those logs or invoices available to the City for inspection on reasonable notice.

5.2.5 The contractor will not be required to sort recyclable materials from trash and other refuse collectedbythe Contractor. Recyclable 'materialsarethe propertyofthe City.

5. 3 Hazardous Materials
Useof anychemicalsor hazardousmaterialsbythe Contractorinperformingservicesshallbesubjectto approval of the City and shall be used in accordance with the manufacturer' s directions and specifications. Contractor shall store and dispose of chemicals or hazardous materials in accordance with all laws, rules and regulations on the subject. Contractorshalldefend, indemnifyandhold harmlessthe Cityand itsofficialsanditsemployeesfor all claims, demands, damage, causesof action, loss, liability, costorexpenserelatingto the Contractor's failureto comply with this section.

5. 4 Sound / Noise Control Requirements
Contractorshallcomplywithalllocalsoundcontrolandnoiselevelrules, regulationsandordinances, specifically SantaAnaMunicipalCode8.80 NOISE, thatapplyto anyworkperformedpursuanttotheContract.

5.4.1 Eachinternalcombustionengine usedfor any purposefor the workor relatedto the work shall be equippedwith the type of muffler recommendedby the manufacturerof such equipment. No internal combustion engine shall be operated without such muffler.

5.4.2 The Santa Ana City Council is consideringa ban on all fuel -powered leaf blowers.

Contractor will not receive additional compensation should such a ban be implemented prior to or after the award of the Contract.

5.4.3 Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various Contract items of work involved and no additional compensation will be paid.

SECTION 5

CHANGES TO THE

CONTRACT

6. 1 City' s Right to do Work
TheCityreservestherighttodoworkasrequiredwithintheContractAreas. IfsuchworkaffectsContractor's work, theCitywillaskContractortosubmitcostsincurredbyContractorasa resultoftheCity's work.

6. 2 Changes in Service

6.2. 1 Special Events
a. The areascontainedinthis Contractarefrequentlyutilizedfor specialevents. Some ofthesespecialevents (e.g., filming, carnivals, concerts, parades, etc.) will affect regulargroundsmaintenanceoperationsfor extendedperiodsof time. In these instances, theCitymayrequestanalternativemeansof, oralternateschedulesfor, maintainingtheseareas. Forexample: mowingoperationsin someareasmaynot be possibledue to a filmingsetup. In this instance, the Citymayrequestthe Contractorto controlthe growthof weedsaroundtheareain lieuof mowing, at no different or additional cost other than the amount proposed for mowing. b. Certaindamage to turf, irrigation, and other landscapedareas may result from large special events. Contractor is not liable for the repair of such damage, but may be askedto performsaidrepairworkas "AdditionalWork." Priortoeachlargespecial event, the Contractorandthe CRwilljointly assessthe conditionsof thedesignated sitesto establisha benchmarkfor any needed "AdditionalWork."

6.2.2 ConstructionActivity & MaintenanceFunctions
a. In the eventthat constructionactivityprevents, or limits, Contractorfrom performing certain maintenance operations, the City, at its discretion, may remove, temporarily or permanently, theaffectedareas, ormaintenancefunctions, fromtheContractandthe Contractprice shall be reduced pro rata.

6. 3 Special Requests
ContractormayberequestedbytheCitytoperformspecialtasksthatarenotincludedinthenormallyscheduled work (i.e. citizenrequests, coordinationwithutilitylocations, orspecialworkordersrelativetoCityfunctions). Itis intendedthattheSpecificationsare indicativeoftheworkto beanticipatedby Contractorandwillallowfor reasonable additional work which is considered normal maintenance at no additional cost to the City in order to meet the objectives and criteria.

6.3.1 Soil and Plant Testing
Uponrequest, Contractorshallperformsoilor planttestingof selectedareasforsoilfertility, saltbuild-up, pathologicalorganisms, percolationtests, etc. Contractormayberequiredtopaycostsoftestsifnegativeresultsare relatedto incorrectmaintenancepractices. Thesetestswill beusedto determinewhether additionaltreatmentsare required. Testswill be requestedby the CR(s). Paymentshallbein accordance with Unit Work Costs in the cost proposal.

SECTION 6

CONTRACT ENFORCEMENT

AND EVALUATION

7. 1 Contract Enforcement

7.1.1 The contractor or its authorized representative shall meet on the site, as needed, at the discretion and convenience of the City, with a CR to do a site inspection as it relates to determining compliance with the Contract Specifications, site challenges, and/or developing a scope of work. All scheduled and periodic maintenance functions shall have a current status and completion date prior to this meeting and be documented on the electronic monitoring and work order system. Contractor' s representative must be authorized to sign documents and make changes to the work.

7.1.2 The City reserves the right to perform inspections at any time to monitor performance.

The contractor shall cooperate with the City, State, and Federal representative(s) in the review and monitoring of the Contractor' s performance, records and procedures ( see Section 7. 2).

7.1.3 At the request of the City, the Contractor or its appropriate representative shall attend meetings and training sessions, as deemed necessary by the City, for the purposes of orientation, information, amendmentsto the Contract, and descriptionof City policiesand procedures.

7.1.4 In the event the City commenceslegal proceedingsfor the enforcementof the Contract, and is the prevailing party, the City shall be entitled to an award of attorney' s fees and costs incurred in the action.

7. 2 Performance Evaluation

7.2.1 City staff shall perform site inspections each day at undisclosed times and at various service areas to determine if scheduled tasks are performed as specified.

7.2.2 If the CR determines that any required services are deficiently performed, incompletely performed, or not performedat the appropriatetime as specified by the City, the Citywill give notice to the Contractor via work order or email to correct the deficiency, complete the performance, or perform within a time stated in the notice. If Contractor fails to correct deficiencieswithin that time, the City may: (a) deduct $300 from Contractor's paymenta sum attributable to the deficiency; or (b) upon giving five ( 5) days' notice to the Contractor for failure to correct the deficiencies, City may correct the deficiencies. The costs incurred by completion of the work by an alternate source, whether it be City forces or another contractor, will be deducted from the payment to the Contractor from the City, as determined by the City.

7.2.3 A sum of $300.00 will be deducted from the base payment amount for each deficiency per occurrence.

7.2.4 City staff will perform these site inspections utilizing the City's contract performance management system on -site with portable electronic devices with a data connection.

These devices allow for performance deficiencies to be documented immediately while completing, which will send a notification immediately to the Contractor.

CITY OF SANTA ANA

7.2.5 The action above shall not be construed as a penalty, but as an adjustment of paymentto theContractorto recovera portionof Citycostsdue to thefailureof the Contractor to complete or comply with the provisions of this Contract.

EXHIBIT B

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EXHIBIT C

PRICING PROPOSALS/ RATES

LANDSCAPEWEST
Innaf; cnwnt 9crviccs. Inc.

Attachment A - 2 ( District 1)
ADDENDUM 2 - EXHIBIT I
ATTACHMENT A- 2

REVISED PROPOSAL PRICING
DISTRICT 1 Total of 9 Full Time Employees***

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage` Monthly Rate Yearly Rate
Full Time
Equivalents
Cesar Chavez / Campesmo 7 13, 000. 00 156, 000, 00 9
Edna 2 8, 000. 00 96, 000. 00 9
El Salvador 9 17, 000. 00 204, 000. 00 9
King St. Park* TBD 0. 00 0. 00 9
Memory Lane 0. 6 2, 500. 00 30, 000. 00 9
Riverview 8 11, 00o. 00 132, 000. 00 9
Rosita 8 15, 0D0. 00 180, 000. 00 9
Other ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage*
17th St. & Santa Ana River Triangle 0, 69 1, 600. 00 19, 200. 00 9 Fairview Triangle 0. 73 1, 600. 00 19, 200. 00 9
Annual Total 69, 700. 00 836, 400. 00 9
Future Park'
DISTRICT 1: SANTA ANA LIBRARY
Centers/ Facilities ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.)
Acreage* Monthly Rate Yearly Rate
Full Time
Equivalents
New Hope Libray 0. 56 2, 000. 00 24, 000. 00 9
Annual Total 24, 000. 00 9
TGt mSt .?xnle m, CA92806P: (714) 04Q'

Ll LANDSCAPEWEST
Management Services, Inc.

Attachment A - 2 ( District 2)
DISTRICT 2

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
10th and Flower Park' 1. 7 N/ A N/ A N/ A
Angels Community 1. 7 N/ A N/ A N/ A
Birch 2. 4 N/ A N/ A N/ A
Cabrillo 7. 3 N/ A N/ A N/ A
Cabrillo Tennis Center 7. 6 N/ A N/ A N/ A
Cheppa' s 0. 4 N/ A N/ A N/ A
Eldridge 1. 2 N/ A N/ A N/ A
Fisher 1. 5 N/ A N/ A N/ A
French 0. 2 N/ A N/ A N/ A
Garfield 0. 1 N/ A N/ A N/ A
Mabury 5. 5 N/ A N/ A N/ A
Mariposa C. 5 N/ A N/ A N/ A
Morrlson 5. 9 N/ A N/ A N/ A
Portola 9. 1 N/ A N/ A N/ A
Saddleback View 0. 9 N/ A N/ A N/ A
Santiago (including bike trail) 26 N/ A N/ A N/ A
Parking Lots ( MUST BE FULLY LOADEDAND INCLUDE LABOR,
EQUIPMENT MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage
602 N. Garfield Street 0. 2 N/ A N/ A N/ A
Centers/ Facilities ( MUST BE FULLYLOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.)
Acreage
Garfield Community Center 0. 2 N/ A N/ A N/ A
Plaza Calle Cuatro 0. 2 N/ A N/ A N/ A
Sarah Mae Downie Herb Garden 0A N/ A N/ A N/ A
Santa Ana Stadium 6. 9 N/ A N/ A N/ A
Willard Playground 0. 2 N/ A N/ A N/ A
Annual Total N/ A N/ A N/ A
Future Park
DISTRICT 2: COMMUNITY DEVELOPMENT AGENCY
Trails and Walkways ( MUST BE FULLY LOADED AND INCLUDE
LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, Unear Miles Monthly Rate Yearly Rate Full Time ETC)
Equivalents
2nd 5t from Broadway to Sycamore 0. 1 N/ A N/ A N/ A
4th St. from Ross to French 0. 5 N/ A N/ A N/ A
Parking Lots ( MUST BE FULLYLOADEDAND INCLUDE LABOR, Full Time EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate Equivalents
NE comer of 3rd St. and Bush St. 0. 8 N/ A N/ A N/ A
312 N. Bush Street 0. 1 N/ A N/ A N/ A
Annual Total N/ A

LANDSCAPEWEST
ma gurncrVScrviccs. Inr.

Attachment A - 2 ( District 3)
DISTRICT 3

PARKS (MUST BE FULLYLOADEDAND INCLUDELABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage* Monthly Rate Yearly Rate
Full Time
Equivalents
Bristol/ Tolliver Park' 1. 1 N/ A N/ A N/ A
Bomo Komi 11 N/ A N/ A N/ A
Delhi 10. 4 N/ A N/ A N/ A
Lillie King 9. 6 N/ A N/ A N/ A
Madison 6 N/ A N/ A N/ A
Memorial 15. 5 N/ A N/ A N/ A
Maple Occidental Exercise Park 0. 43 N/ A N/ A N/ A
Pacific Electric 1. 4 N/ A N/ A N/ A
Sandpointe( including paseos) 7. 7 N/ A N/ A N/ A
Segerstrom 1. 2 N/ A N/ A N/ A
Standard and McFadden Park 0, 64 N/ A N/ A N/ A
Trolls and Walkways ( MUST BE FULLYLOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.)
Linear Miles Monthly Rate Yearly Rate
Flower Trail( Flower/ Warner to Flower/ Sunflower) 1. 5 N/ A N/ A N/ A Pacific Electric Trail (Chestnut/ Maple to Alton/ Bristol) 3. 5 N/ A N/ A N/ A Parking Lots (MUST BEFULLYLOADEDAND INCLUDELABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate
300 S. Main Street 0. 4 N/ A N/ A N/ A
1022 S. Main Street 0. 1 N/ A N/ A N/ A
Centers/ Facilitles ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.)
Acreage Monthly Rate Yearly Rate
Roosevelt/ Walker Comm. Center 1. 3 N/ A N/ A N/ A
Unused Property ( MUSTBEFULLYLOADEDAND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC.)
Acreage Monthly Rate Yearly Rate
625 S. Cypress - Cypress Fire Station 0. 17 N/ A N/ A N/ A Annual Total N/ A N/ A N/ A
Future Park
DISTRICT3: COMMUNITY DEVELOPMENT AGENCY
Centers/ Facilitles ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENTMATERIALS, TRIPCHARGE, DUMPING,
ETC.)
Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
Carnagie Homeless Sheller TED N/ A N/ A N/ A
ParkingLots (MUSTBEFULLYLOADEDANDINCLUDELABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage
NE corner of 3rd St. and Bush St. O.B N/ A N/ A N/ A
312 N. Bush Street 0. 1 N/ A N/ A N/ A
Annual Total N/ A N/ A N/ A

LA%L

LANDSCAPE WEST
kldndgomcnt Scrviccs, Inr.

Attachment A - 2 ( District 4)
DISTRICT 4 Total of 14 Full Time Employees*••

PARKS ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
1st/ Mountain View Park* 1. 7 3, 000. 00 36, 000. 00 14 Adams 7 8, 000. 00 96, 000. 00 14
Centennial 87 20, 000. 00 240, D00. 00 14
Ed Caruther' s Park* 1. 1 3, 000. 00 36, 000. 00 14
Friendship 0. 1 1,200. 00 14, 400. 00 14
Heritage 8 8, 000. 00 96, 000. 00 14
Jerome 14 10, 000. 00 120, D00. 00 14
Santa Anita 5 8, 000. 00 96, 000. 00 14
Thornton 35 16, 000. 00 192, DOO.00 14
Windsor 12 9, 300. 00 111, 600. 00 14
Trails and Walkways ( MUST BE FULLY LOADED AND INCLUDE

LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING,
ETC)
Linear Miles Monthly Rate Yearly Rate Full Time
Equivalents
Bear Street ( Segertrom Ave, to MacArthur Blvd.) 0. 49 1, 300. 00 15, 600. 00 14 Greenville Street ( North of Hall Ave. to Segerstrom Ave.) 0. 38 1, 300. 00 15, 600. 00 14 Jerome ( Monte Vista Ave to McFadden Ave) 0. 25 1,300. 00 15, 600. 00 14 MacArthur Blvd ( Santa Ana River Trail to MacArthur Blvd) 0. 06 1, 000. 00 12, 000. 00 14 5t. Andrew Pl./ St. Gertrude PI. 0. 18 1, 000. 00 12, 000. 00 14 Raiff Street ( Segertrom Ave. to Alton Ave.) 0. 25 1, 000. 00 12, 000. 00 14 Other ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage
McFadden Triangle 0. 94 1, 200. 00 14, 400. 00 14
Annual Total 1 1$ 1, 135, 200. 00 14
Future Park
DISTRICT 4: SANTA ANA POLICE DEPARTMENT
Centers/ Facilities ( MUST BE FULLY LOADED AND INCLUDE
LABOR, EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, Acreage* Monthly Rate Yearly Rate Full Time
ETC) Equivalents
Santa Ana PAAL Center 0. 52 $ 1, 200. 00 14, 400. 00 14 Annual Total 14
A
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LANDSCAPEWESTManagement services. Inc.

Attachment A - 2 ( Civic Center)
CIVIC CENTER Total Full Time 6 for Civic Center and 3 Full Time for QOLT**

CIVIC CENTER ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
555, 000 for Civic Center & $ 213, 000 for COLT 64, 000. 00 768, 000. 00 9 Annual Total 768, 000. 00 9
Attachment A - 2 ( Sant Ana Zoo)
SANTA ANA ZOO Total Full Time 6 Employees for Zoo***

ZOO ( MUST BE FULLY LOADED AND INCLUDE LABOR,
EQUIPMENT, MATERIALS, TRIP CHARGE, DUMPING, ETC.)
Acreage Monthly Rate Yearly Rate
Full Time
Equivalents
20 43, 500. 00
I 522, 000. 00 6
Annual Total 522, 000. 00 6

NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL ContractorLandscapeWestMgmtSvcs, Inc. Name:

Project TBD ( 2)
Number:

Project TBD ( 2) Name:

The Certificate of Insurance ( COI) submitted indicates that the coverages comply with the insurance requirements.

The compliant coverage( s) are:

TYPE OF INSURANCE POLICY NUMBER

EXPIRATION

COI DATE FILE NAME
DATE
23-24 WC CICity
of Santa Ana -
AUTOMOBILE LIABILITY 72UENOL9302 04/ 01/ 2024 10/ 05/ 2023 Median + Right -
Of -Way
LAN D800-
0199. pdf
23- 24 WC CI City
of Santa Ana -
GENERAL LIABILITY 72UUNOK7437 04/ 01/ 2024 10/ 05/ 2023 Median + Right -
Of -Way
LAND800-
0199. pdf
23 PKG CICity of
PROFESSIONAL LIABILITY 72UUNOK7437 04/ O1/ 2024 03/ 27/ 2023 Santa Ana
LAN D800-
0299. pdf
23-24 WC Cl City
WORKERS COMPENSATION AND EMPLOYERS' of Santa Ana -

LIABILITY
WSD507365500 10/ 11/ 2024 10/ 10/ 2023 weed and
debrisLAND800-
0199.pdf
Noo further action is required at this time.

Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
2/ 5/ 2024 4. 23 PM