Public Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 7, 2026
TOPIC: Landscape Maintenance Services for City Parks and Facilities
AGENDA TITLE
First Amendment to the Agreements with DMS Facility Services, Landscape West Management Services, Inc., Mariposa Landscapes, Inc., and Pacific Coast Horticulturists for Landscape Maintenance Services at City Parks and Facilities (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a First Amendment to the agreement with DMS Facility Services, Landscape West Management Services, Inc, Mariposa Landscapes, Inc., and Pacific Coast Horticulturists to amend the scope of service to provide landscape maintenance to parks and facilities citywide for the remaining term expiring January 31, 2027 and renewal options (Core Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On January 16, 2024, at the conclusion of a competitive bidding process, the City Council approved agreements with DMS Facility Services (Exhibit 1), Landscape West Management Services, Inc. (Exhibit 2), Mariposa Landscapes, Inc. (Exhibit 3), and PCA Arborists & Consultants, Inc. dba Pacific Coast Horticulturists (Exhibit 4) to provide landscape maintenance for City parks, the Civic Center, the Santa Ana Zoo, the Santa Ana Stadium, and bicycle trails for a total aggregate amount not to exceed $35,737,920 beginning February 1, 2024, through January 31, 2027, with provisions for two, one- year extensions.
Landscape maintenance services are organized into four geographic districts, with First Street and Bristol Street serving as the dividing boundaries. District 1 encompasses the northwest quadrant of the City, District 2 the northeast quadrant, District 3 the southeast quadrant, and District 4 the southwest quadrant. Under the terms of the aggregate agreements, each contractor was assigned responsibility for one or more Districts or designated service areas and facilities as outlined in the table below.
Landscape Maintenance Services for City Parks and Facilities July 7, 2026
5 8
5 4
Landscape Maintenance Contract Work Assignments
DMS Facility Services District 1 & 4
Landscape West Management Services, Inc. Santa Ana Civic Center Mariposa Landscapes, Inc. District 2 & 3
Pacific Coast Horticulturists Santa Ana Zoo
Staff has since determined that greater operational efficiency and cost savings could be achieved by allowing landscape maintenance work to be assigned among any of the four contractors citywide, rather than restricting each contractor to their originally assigned service area. This approach would enhance delivery and provide increased flexibility to address changing service demands, contractor availability, and pricing. The proposed amendment is consistent with the scope of the original Request for Proposal, which did not require contractors to be assigned exclusively to specific districts or otherwise restrict the City’s ability to allocate work among the awarded contractors.
Staff recommends approval of the First Amendment to Agreement No. A-2024-007-01 with DMS Facility Services (Exhibit 5), A-2024-007-02 with Landscape West Management Services, Inc. (Exhibit 6), A-2024-007-03 with Mariposa Landscapes, Inc. (Exhibit 7), and A-2024-007-04 with Pacific Coast Horticulturists (Exhibit 8) which modifies the scope of service to allow all four contractors the ability to provide landscape maintenance services citywide beginning August 1, 2026 through the remainder of the agreement term, including any extensions. The amendments only modifies the scope of service, while the total aggregate contract amount of $35,737,920 remains unchanged.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no quantifiable fiscal impact associated with the proposed amendments.
EXHIBIT(S)
1. Agreement A-2024-007-01 with DMS Facility Services
2. Agreement A-2024-007-02 with Landscape West Management Services, Inc.
3. Agreement A-2024-007-03 with Mariposa Landscapes, Inc.
4. Agreement A-2024-007-04 with Pacific Coast Horticulturists
5. First Amendment with DMS Facility Services
6. First Amendment with Landscape West Management Services, Inc.
7. First Amendment with Mariposa Landscapes, Inc.
8. First Amendment with Pacific Coast Horticulturists
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager