AGREEMENT WITH WEBER WATER RESOURCES CA, LLC TO PROVIDE ON-
CALL WATER WELL, PUMP, MOTOR REHABILITATION AND REPAIR SERVICES
FOR THE CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Weber Water Resources CA, LLC (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the field of:
on-call water well, pump, motor rehabilitation, and repair services for the Water Resources Division of the City’s Public Works Agency.
B. Contr actor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement.
C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A , attached hereto and incorporated by reference.
2. COMPENSATION
a. City neither warrants no guarantees any minimum or maximum compensation.
Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B . Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed $2,750,000, including any extension periods.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required
documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor ’s account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to a four (4), one -year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Insurance requirements are attached hereto as Exhibit C and incorporated by reference.
7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, whic h may arise from the negligent operations of the Contractor , its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the C ontractor without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
a. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement , or any competing c ontract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement.
c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full -time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.
12. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor . The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor , Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for wo rk which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
To Contractor:
Weber Water Resources CA, LLC
Attn: Jose Villanueva
7551 S. Atwood
Mesa, AZ 85212
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[Signature Page to Follow]
Rodolfo Rosas
Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas,
[email protected], c=US
Date: 2026.07.20 14:32:14 -07'00'
EXHIBIT A
CITY OF SANTA ANA
GENERAL
The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis. The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors. The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein.
The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Ser Accredited Member facility for repair and returned to the City when repairs are complete.
The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping. All water discharged during these events shall be in compliance with the National Pollutant Discharge Elimination System (NPDES) permits and a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies.
The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies.
PRICE, SCHEDULE, AND INVOICE
Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for . Any special materials will be purchased by the Contractor only after discussed and authorized by the Cityroject Manager or designee in writing. All material markup must not exceed 15% percent above Contractor
Contractor shall coordinate all scheduled services at least five (5) business days in advance with Contractors shall invoice the City on a monthly basis
for all work performed during the period or provide a one-time invoice at the completion of work EXHIBIT 1
SCOPE OF SERVICES
CITY OF SANTA ANA
issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number.
NORMAL OPERATING HOURS
Monday through Thursday, 7:00 AM 4:00 PM
Alternating Friday, 7:00 AM 3:00 PM, the City is closed every other Friday.
Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes.
EMERGENCY CALL OUT SERVICE
Contractors must be available to receive requests twenty-four (24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities.
PARTS, MATERIALS, AND WARRANTIES
Contractor shall be responsible for obtaining all original equipment manufacturer (OEM) technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal, State, and local regulations as they relate to the scope of services specified herein.
All replacement equipment shall be approved by the City prior to the purchasing of the equipment. The Contractor shall provide manufacturer documentation to the City for any replacement equipment ct Manager.
Contractor shall provide a minimum of one (1) year warranty for materials. Should original or developed defects and/or failures appear w ithin the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/or failures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified.
STORAGE FACILITES
The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite.
WATER PRODUCTION WORK SITE SECURITY
The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padlock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed.
After completion of work, Contractor will remove their own padlock(s) returning the site to its original configuration.
CITY OF SANTA ANA
Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite.
SCOPE OF SERVICES
1. PUMP AND MOTOR REMOVAL SERVICE
The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the electrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head, submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion, holes, wear, or any type of damage which would necessitate repairs or replacement parts. Bore holes shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended.
2. PUMP AND MOTOR RE-INSTALLATION SERVICE
The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head, motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor.
3. WELL VIDEO SURVEY SERVICE
The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions.
the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage.
The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well.
The Contractor shall also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report
CITY OF SANTA ANA
regarding any type of damage to the well casing or issues encountered during the well video survey.
4. WELL TREATMENT SERVICE
The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment, water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing Plan. Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 Standard Disinfection of Wells.
The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well. In addition, the name(s) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.).
The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a bailer or scow or equivalent retrieval device.
All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor.
All bailed material shall be properly disposed of by the Contractor off-site.
5. PUMP AND MOTOR REHABILITATION SERVICE
The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units:
Submersibles
Horizontal split case
Vertical turbines
Rehabilitation of all pumps and motors may include, but not limited to:
CITY OF SANTA ANA
Line shafts
Bearings
Right-angle-gears
Housing/frame
Column pipe
Seals
Impellers
Rotor shaft
Power/control cable attachments
Thermal/moisture sensors
Vibrational analysis (include report)
All other appurtenant components
6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT
The Contractor shall provide all transportation, labor, materials, tests and equipment, delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a.
(EASA) Recommended Practice, AR100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City.
b. Work shall be in conformance with standards set by, but not limited to, the following organizations:
1. Underwriters Laboratories (UL)
a. Underwriters Laboratories Certified motors shall be recertified after repair. b. - -certified to rebuild
explosion-proof electric motors for use in hazardous environments.
2. American National Standards Institute (ANSI)
3. American Society for Testing and Materials (ASTM)
4. National Electrical Code (NEC)
5. National Fire Protection Agency (NFPA)
6. National Electrical Manufacturers Association (NEMA)
c. Recondition/Repair of Electric Motors
CITY OF SANTA ANA
Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning, dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following:
i. Pre-Disassembly Test
1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher.
2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity.
3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City.
4. Documentation covered under this section shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received.
The City shall be notified if acceptable criteria are not met. ii. Motor Disassembly
1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse; bake dry.
2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City.
iii. Motor Inspection
1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test.
2. All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit
1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020. Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shall be done by metalizing and machining or boring and sleeving.
Documentation of before and after measurements shall be made and submitted to the City.
2. shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used.
CITY OF SANTA ANA
v. Rotor Balancing
1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand. The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance.
2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the recondition/repair/rewind documents when the motor is delivered.
vi. Motor Leads
Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered.
vii. Insulation
1. Windings shall be double-dipped with Class H varnish and baked.
2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test
1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager.
2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors.
ix. Paint
1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint.
2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted.
x. Incidentals
1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately.
2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed.
7. REWINDING OF ELECTRIC MOTORS
CITY OF SANTA ANA
When rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include:
a. Pre-Disassembly Test
1. Using a 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher.
2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors.
3. Verify that heaters are operational and other attached features such as thermocouples have continuity.
4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met.
b. Stripping
1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit.
2. Windings shall be removed in such a fashion not to damage or distort the core iron.
Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc.
3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward.
c. Winding
1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics, unless otherwise specified by the Project Manager.
NEMA Class H insulation shall be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment, windings will be surge-comparison tested and the results documented.
2. The copper cross-sectional area shall be at least as large as the original winding.
3. Resin Treatment: Windings shall be double-dipped with Class H varnish and baked.
4. Check all coils for overall coil shape. Perform a high frequency turn-to-turn dielectric test (surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator.
d. Motor Leads
Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made.
e. Insulation
Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-ground at 1000 volts dc and yield a one minute test result of 1000 meg-ohms or better.
CITY OF SANTA ANA
f. Final Test
A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected.
The Contractor shall rebuild and retest until all tests are approved by the City.
8. WELL PUMPING REDEVELOPMENT SERVICES
Following mechanical redevelopment, the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pumping unit of sufficient size and length to conduct water to a point as designated by the City and upon request providing temporary storage tanks to contain the discharge.
The Contractor shall also furnish acceptable orifices, meters or other approved devices, which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development.
9. PRODUCTION TESTING OF REHABILITATED WELLS
Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWWA A100-20 standards (latest edition).
Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City.
a. Discharge Water
1. Discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets.
2. The Contractor shall provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point.
CITY OF SANTA ANA
3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned
NPDES permits and Orange County Flood Control permits.
b. Step-Drawdown Test
1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise.
2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent.
3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals.
c. Constant Rate Discharge Test
1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test. This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall follow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery) data.
2. During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test:
i. Five (5) minutes after start of the test
ii. After 1/4 of the total planned test time has elapsed iii. After 1/2 of the time has elapsed
iv. After 3/4 of the time has elapsed
v. Near the end of the pumping test
d. Aborted Tests
i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately.
iii. The City shall be the sole judge as to whether this latter condition exists.
CITY OF SANTA ANA
e. Records
1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to:
i. Well depth and diameter
ii. Complete screen description
iii. Length and setting
iv. A description of the measuring point and its measured height above land surface and/or mean sea level
v. The methods used in measuring water levels and pumping rates
2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use, and other essential information that will be useful in designing a pump system.
10. AS-NEEDED MACHINE WORK
Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts.
11. AS-NEEDED OTHER REPAIRS
At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs.
At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided.
12. CLEANING AND RESTORATION OF WORK SITES
The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating.
The Contractor shall be responsible for the following:
i. Liquid and oil deposits
CITY OF SANTA ANA
The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment, vehicles, tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel, solvents and or chemicals shall be stored on spill containment berms or secondary containment.
ii. Materials
The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash, refuse, etc. iii. Restrooms
When applicable, the Contractor shall furnish their own restroom facilities and are responsible for said facilities onsite.
iv. Storm Water Pollution Prevention (SWPP)
The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the
v. Site Maintenance
The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work. vi. Cleanup
The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed.
The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed.
13. DOCUMENTATION
All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and pump performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review. All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units.
Documentation shall include, but is not limited to, the following:
a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test.
c. Motor Disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure.
CITY OF SANTA ANA
e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs, etc. f. Rotor balancing report as specified.
g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking.
h. Final test report as specified.
i. Pump Reconditioning report as specified.
j. Pump curve and pump/motor schematic.
All testing, inspections and incidentals related to required reports shall be considered included within the bid items for said testing report and no additional compensation shall be allowed.
14. VALUE ADDED SERVICES
The Contractor may propose additional related services that the City has not specifically identified in this RFQual to accomplish the stated goals of this RFQual. Value added related services will be considered by the City and may or may not be incorporated in the agreement.
EXHIBIT B
CITY OF SANTA ANA
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ.
SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. s sheet shall list rates for all labor designations, equipment and materials.
Example Motor & Pump Specifications
Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head:
Existing Pump: -inch diameter,
10-foot sections
Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701
GENERAL UNIT QUANTITY PRICE TOTAL
1 Removal of motor, discharge head & pump 1 LS 1
2 Installation of motor, discharge head & pump LS 1
3 New bowls performance certification EA 1
4 Water well disinfection EA 1
5 Step drawdown test EA 1
6 Sound attenuation 2 LS 1
PUMP WORK
7 New complete pump with 2,500 GPM at 520 feet
TH, high efficiency (85%) or better 3
EA 1
8 12-inch 5 feet column & collar EA 1
9 12-inch 10-feet column & collar EA 38
10 12-inch threaded bronze retainers EA 39
11 Rubber line shaft bearings EA 39
12 10-foot 1 15/16-inch head shaft EA 1
13 10-feet 416 SS 1 15/16-inch line shaft & coupling EA 39 14 5-foot 416 1 15/16-inch line shaft EA -
15 1 15/16-inch 416 SS shaft couplings EA 2
16 12-inch 5 feet suction pipe EA 1
ATTACHMENT A-1
26,000.00 26,000.00
29,000.00 29,000.00
46,875.00 46,875.00
18,000.00 18,000.00
16,000.00 16,000.00
60,000.00 60,000.00
46,875.00
1,200.00 1,200.00
1,700.00 64,600.00
270.00 10,530.00
30.00 1,170.00
1,350.00 1,350.00
1,560.00 60,840.00
185.00 370.00
950.00 950.00
CITY OF SANTA ANA
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ.
SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 17 316 SS 10-inch suction cone strainer EA 1
18 4 FT 400
19 Sounding Kit EA 1
MOTOR WORK
20 New complete 450 HP, 460 VAC, 3Ph, 60Hz
Inverter Duty (Class F) or equal 3
EA 1
21 Top Bearings EA 1
22 Bottom Bearings EA 1
23 Two band heaters 115v, 115 Watt LS 1
24 Three coil thermostat NC or NO LS 1
25 Set of tin plated copper terminals or lugs LS 1
26 Tellus 68 oil LS 1
27 100 OHM Winding Resistance Temperature
Detector (RTD)
EA 1
28 100 OHM Bearing Resistance Temperature
Detector (RTD)
EA 2
WELL WORK
29 Mobilization & Demobilization LS 1
30 Under Water video of well (before/after) EA 2
31 Wire brushing of well section under water &
perforations (1080 feet)
EA 1
32 Chemical treatment during wire brushing
(optional)5
LS 1
33 Bail & dispose of all dirt & debris (if needed) LS 1 34 SONAR Jet of perforations (1015 Feet) LS 1
TOTAL (LINES 1-34)
35 Hourly Rate HR 1
36 OT Hourly Rate HR 1
37 Weekends/Holidays Hourly Rate HR 1
38 OT Weekends/Holiday Hourly Rate HR 1
39 Trip Fee/Truck Charge EA 1
1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building hatch and or working around building roof and hatch. Please refer to Exhibit 4Well 40 Site Map as reference.
725.00 725.00
10.00 400.00
1,500.00
73,750.00
3,800.00
3,000.00
1,400.00
1,800.00
750.00
2,600.00
2,800.00
700.00
1,300.00
4,500.00
4,000.002,000.00
17,000.00
34,000.00
2,000.00
15,000.00
150.00
300.00
300.00
350.00
250.00
EXHIBIT C
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:
MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products an d completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 cover ing Code 1 (any auto), with combined single limits of $1,000,0 00. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Requir ed policy limits can be met with primary and umbrella/excess insurance policies.
• Workers’ Compensation (WC): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with lim it of no less than $1,000,000 per accident, per employee, per policy for bodily injur y or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers’ compensation coverage extends to all persons who will be working with the City under the agreed scope of services.
• Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate.
If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its Cit y Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. CGL, AL, and WC policies: Insurance company(ies ) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.
5. Each insurance policy required herein shall prov ide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub-co ntractors maintain insurance meeting all the requirements stated herein, and Con tractor shall ensure that City is an additional insured on insurance required from sub-contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.