Public Works Agency
www.santa-ana.gov/pw
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 4, 2026
TOPIC: Award of Aggregate Agreements for Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services
AGENDA TITLE
Award of Aggregate Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for On-Call Water Well, Pump, and Motor Rehabilitation and Repair Services (Specification No. 26-063) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute aggregate agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide on-call water well, pump, and motor rehabilitation and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of $550,000, with provisions for four, one-year extensions for a total aggregate amount not to exceed $2,750,000 (Core Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency Water Resources Division (PWA) is responsible for the daily operations of the City’s drinking water systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 45 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 43 million gallons from its roughly 45,000 service connections.
The City has a critical and ongoing need for professional water well, pump, and motor rehabilitation and repair services to ensure the reliability, efficiency, and long-term sustainability of its municipal groundwater supply system. The City's water production infrastructure consists of wells, pumps, motors, column assemblies, electrical components, and associated equipment that are subject to wear, corrosion, declining performance, and unexpected mechanical failures due to their age and continuous operation. Regular rehabilitation and repair services are necessary to restore well
Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026
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capacity, maintain pumping efficiency, extend equipment life, minimize service interruptions, and protect the City's investment in its water system assets. The City has an ongoing need for specialized maintenance and repair services to support its municipal water wells. These services include diagnostic testing, well redevelopment, pump and motor removal and installation, emergency repairs, video inspections, mechanical rehabilitation, and other related maintenance services. The work requires specialized expertise, technical knowledge, and equipment that are not available in- house.
Request for Qualifications (RFQual) No. 26-063 was issued on May 26, 2026 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
341 Vendors notified
5 Santa Ana vendors notified
17 Vendors downloaded the bid packet
3 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors Submissions were opened on June 23, 2026 and evaluated. Three submissions were received by the RFQual deadline and were determined to be responsive to the specifications and met the City’s requirements.
The selected contractors will provide services on an as-needed basis. Placement on the pre-qualified list does not guarantee any minimum amount of work. When services are required, the City will solicit quotations from the awarded contractors and may consider factors including response time, availability, proposed pricing, project schedule, type of work, and prior performance on similar projects when determining the most appropriate contractor for a specific assignment. This approach provides the City with the flexibility to obtain timely and cost-effective services while ensuring the selected contractor possesses the expertise and resources necessary to complete the work.
Based on the evaluation of qualifications and experience, staff recommends awarding aggregate agreements to General Pump Company, Inc. (Exhibit 1), Layne Christensen Company (Exhibit 2), and Weber Water Resources CA, LLC (Exhibits 3) to establish a pre-qualified pool of contractors for water well, pump, and motor rehabilitation and repair services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for Fiscal Year 2026-27.
Subsequent fiscal year funding for renewal options, if exercised, will be included in the Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026
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proposed budgets for City Council consideration. The following is an estimate of expenditures by fiscal year. Actual expenditures may vary by fiscal year based on operational needs, provided total expenditures do not exceed the total aggregate contract amount authorized by City Council.
Fiscal
Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
CONTRACT (ONE-YEAR TERM)
2026-27
(Aug 4 –
Jun 30)
06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional[FH1]
$498,768
2027-28
(Jul 1 –
Aug 3)
06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional[FH2]
$51,232
CONTRACT (ONE-YEAR) TOTAL: $550,000
OPTIONAL FOUR ONE-YEAR EXTENSIONS
2027-28
(Aug 4 –
Jun 30)
06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional
$498,768
2028-29 06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional
$550,000
2029-30 06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional
$550,000
2030-31 06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional
$550,000
2031-32
(Jul 1 –
Aug 3)
06017640-
62300 Water
Water Utility
Production & Supply,
Contract Services-
Professional
$51,232
Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026
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OPTIONAL FOUR ONE-YEAR EXTENSION TOTAL: $2,200,000
TOTAL (FIVE-YEAR CONTRACT): $2,750,000
EXHIBIT(S)
1. Agreement with General Pump Company, Inc.
2. Agreement with Layne Christensen Company
3. Agreement with Weber Water Resources CA, LLC
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nuñez, City Manager