Police Department
www.santa-ana.gov/pd
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 4, 2026
TOPIC: Physical Health and Wellness-Related Services
AGENDA TITLE
Agreement with O2X Human Performance, LLC to Provide Physical Health and Wellness-Related Services to the Santa Ana Police Department (Specification No. 26- 082) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide physical health and wellness-related services to the Santa Ana Police Department for a term beginning September 1, 2026 and expiring August 31, 2027, with provisions for three (3), one (1)-year extensions, in a total amount not to exceed $867,789 (Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
In September 2025, the Santa Ana Police Department (SAPD) received authorization to enter into a one-year agreement with O2X Human Performance, LLC (“O2X”) to provide on-site physical health and wellness services from September 1, 2025 to August 31, 2026.
O2X Human Performance specializes in providing full-time, in-house athletic and/or strength and conditioning trainers who help employees prevent and recover from injury.
These trainers help employees develop and maintain functional fitness and/or exercise routines designed to “maximize durability via conditioning and injury risk reduction practices.” Additionally, trainers offer on-demand, in-house physical therapy sessions to injured employees, helping them return to full-duty status more quickly.
Since the implementation of the program, O2X has provided Santa Ana Police Department personnel with rehabilitation support for both acute and cumulative trauma injuries, as well as conditioning and strength-training programs designed to prevent injuries and enhance long-term physical readiness. From September 1, 2025 through
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May 31, 2026, 187 employees utilized O2X rehabilitation and wellness services.
Additional employees benefited from 24 group education workshops and support during 37 training events. O2X reported a total of 2,766 service encounters with SAPD personnel, 238 of which were return-to-duty sessions. Through early intervention, injury prevention, and recovery support, the program has helped participating employees reduce injury-related absences, recover more quickly, and remain available for duty.
A review of workers’ compensation data before and after the implementation of the O2X program indicates a substantial reduction in total paid costs and workdays lost. From September 1, 2024 through May 31, 2025, total paid workers’ compensation costs were $2,727,833, with 3,926 workdays lost. During the same time period following implementation of the O2X program (September 1, 2025 through May 31, 2026), total paid workers’ compensation costs decreased to $1,376,970, and workdays lost declined to 2,540. This represents a 50% reduction in total paid workers’ compensation costs and a 35% reduction in workdays lost.
Although these improvements cannot be attributed solely to O2X, the significant year- over-year reductions in both total paid workers’ compensation costs and lost workdays indicate that the O2X program is having a meaningful positive impact on employee wellness, recovery, and overall workers’ compensation outcomes within the Department. The reduction in workers’ compensation expenditures exceeds the annual cost of the program.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Berkeley’s contract with O2X Human Performance for physical health and wellness related service was awarded as a result of open, competitive bidding, and meets the City’s requirement. The City of Berkeley master contract has a term set to expire on February 8, 2028 with provisions for five (5), two (2) year renewal options. City of Santa Ana’s optional renewals will be conditional on the master agreement renewals.
Staff recommends awarding an agreement with O2X Human Performance, LLC (Exhibit 1). Staff researched available procurement options and service offerings in the market and determined that O2X Human Performance is uniquely qualified to provide all of the services outlined in the attached/proposed service agreement, specifically a robust health and wellness program that combines physical health, nutrition, sleep management, injury prevention, stress management, and cancer prevention components. Unique attributes include: 1) an integrated platform, 2) proprietary technology, 3) customization and scalability, 4) proven track record, and 5) cost efficiency.
The agreement incorporates a $25,000 discount, made possible through a Building Homes for Heroes (BHFH) grant awarded directly to O2X. This discount will offset a portion of the program costs only during the 2026-27 contract term (Year 1) and is Physical Health and Wellness-related Services
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contingent upon the implementation of this agreement in the third quarter of 2026.
Factoring in this discount, the net cost to the City for the first year will be $190,000.
Discounts are not expected for years two, three, or four.
Each optional one-year extension will include an annual price adjustment of 2.5% over the preceding year’s contract amount, exclusive of any discounts. Expected costs for subsequent years are as follows:
Year 2 (2027-28): $220,375
Year 3 (2028-29): $225,884
Year 4 (2029-30): $231,530
Extensions will be contingent on an annual review of workers’ compensation-related costs, days lost, employee satisfaction, and available funding.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2026-27 budget and funding for subsequent fiscal years will be included in proposed budgets for City Council consideration:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No. Description Amount
FY 26-27 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services-Professional $158,333
FY 27-28 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services-Professional $215,313
FY 28-29 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services- Professional $224,966
FY 29-30 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services- Professional $230,589
FY 30-31 12814407-62300
Law
Enforcement
Grants
SLESA, Contract
Services- Professional $ 38,588
Total $867,789
The total compensation amount to be paid by the City is reduced by $25,000 in FY 26- 27 by the BHFH grant funds that O2X will apply as a one-time discount to the first year of the contract.
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EXHIBIT(S)
1. Agreement with O2x Human Performance
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager