City Clerk’s Office
www.santa-ana.gov/cityclerk
Item # 5
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 15, 2026
TOPIC: Boards and Commission Biannual Attendance Report
AGENDA TITLE
Boards and Commission Biannual Attendance Report for January Through June 2026
RECOMMENDED ACTION
1. Receive and file Boards and Commissions Biannual Attendance report.
2. Provide direction to staff, if/as needed.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of January through June 2026.
Pursuant to Santa Ana Municipal Code (SAMC) Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutively, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the city, the office shall become vacant and shall be so declared by the City Council.
Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may declare such vacancy and remove the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to SAMC Section 2-326(b) and following the required noticing procedures of Government Code Section 54974(a).
During this reporting period, no board or commission member had more than one unexcused absence. Planning Commissioner Jennifer Oliva missed one-half (five of
Boards and Commission Biannual Attendance Report
September 15, 2026
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ten) of the scheduled regular meetings of the Planning Commission during this reporting period; however, these absences do not yet meet the threshold of failing to attend at least one-half of the regular meetings within a calendar year.
Only two of the six boards/commissions have full membership, as follows:
- Planning Commission (includes one holdover appointee) - Police Oversight Commission (includes one holdover appointee) The other four boards/commissions have at least one vacancy, as follows:
- Community Development Commission: 2 vacancies (Ward 2, Section 8 Tenant Seat)
- Measure X Oversight Committee: 1 vacancy (Ward 2)
- Personnel Board: 1 vacancy (Ward 1) and 1 holdover appointee (Ward 6) - Rental Housing Board: 2 vacancies (Ward Nos. 4 and 5) The Rental Housing Board only had two or three appointed members for this reporting period due to vacancies and resignations, leaving them unable to have quorum to meet and conduct business. Two subsequent appointments were made in July and August allowing the Board to hold meetings each month since that time.
As part of the budget adoption process for Fiscal Year 2026/27, City Council approved the dissolution of five boards and commissions. As those boards and commissions were officially dissolved upon the adoption of Ordinance No. NS-3097, they are not included in this biannual report.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Biannual Attendance Reports
2. Roster of Current Vacancies and Expired Terms
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, City Manager