Finance and Management Services
www.santa-ana.gov/finance
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 6, 2026
TOPIC: Maintenance, Repair, Operational Supplies, Equipment, and Related Products
AGENDA TITLE
Purchase Order Contracts to Ganahl Lumber Company, Global Equipment Company Inc., Grainger Inc., HD Supply Facilities, Home Depot, Lowe’s Home Centers LLC, Wesco Distribution Inc., and White Cap LP for Maintenance, Repair, Operational Supplies, Equipment, and Related Products (Specification No. 27-026) (General Fund & NonGeneral Fund)
RECOMMENDED ACTION
Award Aggregate Purchase Order Contracts to vendors listed below for maintenance, repair, operational supplies, equipment, and related products on an as-need basis in an amount of $1,750,000, for an initial one (1) year term expiring on October 5, 2027, with provisions for four (4), one (1) year renewal options, in a total aggregate amount not to exceed of $8,750,000.
VENDOR LOCATION
Ganahl Lumber Company Anaheim, CA
Global Equipment Company Inc. Chicago, IL
Grainger Inc. Anaheim, CA
HD Supply Facilities San Diego, CA
Home Depot Phoenix, AZ
Lowe’s Home Centers LLC Mooresville, NC
Wesco Distribution Inc. Pittsburgh, PA
White Cap LP Cypress, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
City Council previously awarded separate Purchase Order Contracts to five (5) of the vendors listed above for maintenance, repair, and operational supplies. These contracts are available for use by City departments; however, they were established at different times and have different scopes of goods that may be purchased.
Maintenance, Repair, Operational Supplies, Equipment, and Related Products October 6, 2026
Staff recommends terminating the five (5) existing contracts and replacing them with new citywide contracts that establish a consistent scope of goods across all vendors. This would simplify contract administration and expenditure tracking and provide departments with consistent purchasing options across the approved vendors.
The proposed action would also add three (3) new vendors: Ganahl Lumber Company, Global Equipment Company Inc., and Lowe’s Home Centers LLC, providing City departments with a total of eight (8) approved suppliers. Having multiple vendors with a consistent scope of goods would provide departments with greater flexibility to purchase needed supplies based on pricing, product availability, and operational needs.
The five (5) existing Purchase Order Contracts that would be terminated and replaced are listed below:
VENDOR COUNCIL APPROVAL DATE
Grainger Inc. June 2, 2026, Item 9
HD Supply Facilities March 7, 2023, Item 9
Home Depot February 7, 2023, Item 13
Wesco Distribution Inc. March 7, 2023, Item 9
White Cap LP March 7, 2023, Item 9
The proposed vendors provide a variety of materials, supplies, equipment, and personal protective equipment used for general maintenance, repairs, facility operations, and special projects throughout the City. The proposed Purchase Order Contracts would establish a consistent scope of goods across the vendors, making it easier for departments to identify and use an appropriate vendor for commonly needed supplies.
A summary of approximate FY 2025-26 expenditures and estimated FY 2026-27 expenditures by City department is provided below. The total estimated annual expenditure was rounded up in order to account for increase in costs over the lifetime of the contract.
DEPARTMENT FY25-26 Approximate
Expenditures
FY26-27 Estimated
Expenditures
Community Development $18,000 $19,800
Human Resources $10,000 $11,000
Information Technology $5,000 $5,500
Library $1,500 $16,500
Parks and Recreation $102,000 $115,500
Planning and Building $4,500 $5,720
Police $90,000 $167,650
Public Works $1,006,900 $1,408,330
TOTAL $1,237,900 $1,750,000
Maintenance, Repair, Operational Supplies, Equipment, and Related Products October 6, 2026
On April 1, 2025, City Council approved thirteen (13) full-time positions to establish a Construction Services Section within the Public Works Agency and bring certain services that were historically contracted out in-house. As more work is performed by City staff, some costs that were previously included in contracted services will shift to the direct purchase of materials, supplies, and equipment needed to perform the work in-house. In anticipation of the re-opening of the Main Library at the end of October 2026, the increase in spend is to ensure staff can meet the operational needs of the facility going forward.
The Police Department is expecting a potential increase in usage going forward as the building continues to age and the need to perform minor building repairs increases. This shift is reflected in the FY 2026-27 estimated expenditures shown above.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The contracts listed below were awarded as a result of open, competitive bidding, and meet the City’s requirement. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing Guidelines.
VENDOR AWARDING BODY CONTRACT NO.
Ganahl Lumber Company County of Orange MA-080-22011713
Global Equipment Company Inc. State of Kentucky MA7582500000416 Grainger Inc. City of Tucson 240078-01
HD Supply Facilities Maricopa County 260006-02
Home Depot Maricopa County 260006-03
Lowe’s Home Centers LLC Regional 4 Education
Service Center
R240805
Wesco Distribution Inc. Regional 4 Education
Service Center
R240809
White Cap LP Sourcewell 091422-WCP
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 2026-27 budget in various City department Miscellaneous Operating Expense accounts (no. 63001). Actual expenditures will be based on departmental needs and available budget and may vary from year to year but will not exceed the total aggregate contract amount of $8,750,000 over the five-year contract period. Funding for future fiscal years will be subject to City Council approval through the annual budget process.
Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon Maintenance, Repair, Operational Supplies, Equipment, and Related Products October 6, 2026
successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.
Submitted By: Alexander Trinidad, Executive Director Finance and Management Services Approved By: Alvaro Nuñez, City Manager