Police Department
www.santa-ana.gov/pd
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 20, 2026
TOPIC: Psychological Evaluation and Counseling Services
AGENDA TITLE
Agreements with Bellator Psychological and Consultants Corporation; Eric Gruver, Ph.D.; Nancy K. Bohl Inc. dba The Counseling Team International; Psychological Consulting Associates, Inc. dba First Responder Psychological Services; and Susan Saxe-Clifford, Ph.D. for On-Call Psychological Evaluation and Counseling Services (Specification No. 26-088) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with the consultants listed below to provide psychological evaluation and counseling services on an as-needed basis for a shared annual amount of $75,000, for a term beginning October 20, 2026 and expiring on October 19, 2027, with provisions for two, one-year renewal options, in a total aggregate amount not to exceed $225,000 (Core Agreement No. A-2026-XXX).
Vendor Location
Bellator Psychological and Consultants Corporation Mission Viejo, CA Eric Gruver, Ph.D. Santa Ana, CA
Nancy K. Bohl, Inc.
dba The Counseling Team International San Bernardino, CA Psychological Consulting Associates, Inc.
dba First Responder Psychological Services Los Angeles, CA Susan Saxe-Clifford, Ph.D. Encino, CA
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Police Department utilizes contract psychologists to provide preemployment screenings, employee support and counseling, critical incident counseling, training, and SWAT consultation. The Department currently has agreements with several providers that expired on September 30, 2026 or October 20, 2026.
Psychological Evaluation and Counseling Services
October 20, 2026
Request for Proposals (RFP) No. 26-088 was issued on July 1, 2026 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
283 Vendors Notified
42 Santa Ana vendors notified
29 Vendors downloaded the RFP packet
5 Responsive proposals received
1 Responsive proposal received from Santa Ana vendor
Proposals were solicited, opened on July 28, 2026, and evaluated. Five proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.
Staff recommends awarding agreements to Bellator Psychological and Consultants Corporation; Eric Gruver, Ph.D.; Nancy K. Bohl, Inc. dba The Counseling Team International; Psychological Consulting Associates, Inc. dba First Responder Psychological Services; and Susan Saxe-Clifford, Ph.D. (Exhibits 1-5). All five consultants will provide services in the form of pre-employment screenings, critical incident counseling, fitness for duty evaluations, and court testimony. The only exception will be the exclusion of fitness for duty evaluations and court testimony from The Counseling Team International’s agreement.
Work will be assigned to the consultants on a rotational basis, based on availability, their responsiveness, and quality of services provided. The total payments to each vendor will be based on actual usage of services not to exceed an aggregate annual amount of $75,000, and $225,000 if both one-year renewal options are exercised.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2026-27 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration for estimated expenditure as follows:
Fiscal
Year
Accounting Unit -
Account No.
Fund
Description
Accounting Unit, Account
Description Amount
FY 26-27 01114402-62300 General Fund
PD Human Resources,
Contract ServicesProfessional$ 56,250
Psychological Evaluation and Counseling Services
October 20, 2026
FY 27-28 01114402-62300 General Fund
PD Human Resources,
Contract ServicesProfessional$ 75,000
FY 28-29 01114402-62300 General Fund
PD Human Resources,
Contract ServicesProfessional$ 75,000
FY 29-30 01114402-62300 General Fund
PD Human Resources,
Contract ServicesProfessional$ 18,750
Total $225,000
EXHIBIT(S)
1. Agreement with Bellator Psychological and Consultants Corp.
2. Agreement with Eric Gruver, Ph.D.
3. Agreement with Nancy K. Bohl, Inc.
4. Agreement with Psychological Consulting Associates, Inc.
5. Agreement with Susan Saxe-Clifford, Ph.D.
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager