This action does not have a budget or financial impact on the City.
SUSTAINABILITY IMPACT:
This municipal code amendment will allow the Sustainability and Resilience Department to continue the City’s waste reduction efforts. Single use items are sources of waste and litter within the city that can end up in landfills, creeks, and the ocean. Limiting the consumption of these single use items will help reduce pollution in our environment.
PREPARED BY: Daniela Rosales, Environmental Services Specialist II SUBMITTED BY: Alelia Parenteau, Acting Sustainability and Resilience Co-Director APPROVED BY: City Administrator’s Office
ATTACHMENT
STAFF DRAFT 9/29/22
SHOWING CHANGES FROM CURRENT CODE
1 ORDINANCE NO. ______
AN ORDINANCE OF THE COUNCIL OF THE CITY
OF SANTA BARBARA AMENDING SECTIONS
9.150.070 AND 9.165.050 OF THE SANTA
BARBARA MUNICIPAL CODE (SBMC) TO
DESIGNATE THE SUSTAINABILITY AND
RESILIENCE DEPARTMENT AS THE ENTITY
RESPONSIBLE FOR ENFORCEMENT AND MAKE
CORRESPONDING CHANGES CONSISTENT WITH
STATE LAW
THE CITY COUNCIL OF THE CITY OF SANTA BARBARA DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 9.150.070 of the Santa Barbara Municipal Code is amended to read as follows:
9.150.070 Enforcement and Violations - Penalties.
A. Administrative Enforcement. The City Finance Director (or his/her designee) shall have the Sustainability and Resilience Department has primary responsibility for enforcement of this chapter. The Sustainability and Resilience Director is authorized to promulgate Departmental regulations to assist stores in understanding and in complying with this chapter and to take any and all other actions reasonable and necessary to enforce and interpret this chapter.
B. Regulations on Free Reusable Bags. If determined to be appropriate and necessary, the City Finance Sustainability and Resilience Director may adopt regulations restricting or limiting the ability of those stores defined in paragraphs J.1 and J.2 of Section 9.150.010 to offer customers free reusable bags as a promotional item.
SECTION 2. Section 9.165.050 of the Santa Barbara Municipal Code is amended
ATTACHMENT
STAFF DRAFT 9/29/22
SHOWING CHANGES FROM CURRENT CODE
2 to read as follows:
9.165.050 Exemptions and Enforcement.
A. A food provider or beverage provider may apply for an exemption from the requirements set forth in Section 9.165.030.A as provided in this section. The Finance Director is authorized and directed to promulgate and publish rules and regulations to interpret and implement this chapter, including specifically the exemptions.
B. The Finance Director or his or her designee may approve exemptions in the following categories:
1. Food Provider or Beverage Provider - Financial Hardship or Practical Difficulty.
The Finance Director may exempt a food provider or beverage provider when compliance would create an undue hardship or practical difficulty such as when no alternatives are available or when such alternatives are not economically feasible for the food provider or beverage provider from the requirements set forth in Section 9.165.030.A for up to one-year if the food provider or beverage provider applies for an exemption from the City Finance Director showing, in writing, that this chapter would create an undue hardship or practical difficulty as evidenced by no alternatives being available or such alternatives are not affordable to the food provider or beverage provider.
2. Public Health and Safety. The Finance Director may exempt a food provider or beverage provider when there is a public health and safety requirement or medical necessity to use the product.
ATTACHMENT
STAFF DRAFT 9/29/22
SHOWING CHANGES FROM CURRENT CODE
3 C. Procedures for Applying for an Exemption - Application Materials. An exemption application shall include all information necessary for the Finance Director or designee to make a decision, including, but not limited to, documentation showing factual support for the claimed exemption. The Finance Director or designee may require the applicant to provide additional information. The application shall be in a form prescribed by the Finance Director.
DA. Food providers and beverage providers are exempt from the provisions of this chapter under the following circumstances:
1. During a locally declared emergency, the City, emergency response agencies operating within the City, users of City facilities, and food providers and beverage providers shall be exempt from the provisions of this chapter.
2. The provision of plastic beverage straws, stirrers or cutlery when the plastic beverage straws, stirrers or cutlery are provided as a part of product that was packaged outside the City and sold within the City.
3. The food provider or beverage provider provides or distributes a plastic beverage straw to a person in order to assure full compliance with the Americans with Disabilities Act (42 USC § 12102).
B. The Sustainability and Resilience Department has primary responsibility for enforcement of this chapter.
C. Pursuant to California Public Resources Code Section 42272, the Sustainability and Resilience Department is designated as the agency for enforcement of Chapter 5.2 (commencing with Section 42270) of Part 3 of Division 30 of the California Public
ATTACHMENT
STAFF DRAFT 9/29/22
SHOWING CHANGES FROM CURRENT CODE
4 Resources Code.
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: Accounting Division, Finance Department
SUBJECT: Fiscal Year 2023 First-Quarter Review
RECOMMENDATION: That Council:
A. Receive a report from staff on the status of revenues and expenditures in relation to the budget for the three months ended September 30, 2022; B. Accept the Fiscal Year 2023 Interim Financial Statements for the three months ended September 30, 2022; and
C. Approve the proposed first quarter adjustments to Fiscal Year 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed First Quarter Adjustments.
DISCUSSION:
Each month, staff presents the interim financial statements (Attachment 1) showing the status of revenues and expenditures in relation to budget for each of the City’s Funds.
Each quarter, the interim financial statements are expanded to include a detailed narrative analysis of the General Fund and Enterprise Funds. This narrative analysis is included in Attachment 2.
In addition to the First Quarter budget analysis, staff brings forward recommended adjustments for City Council approval. These adjustments are the result of new information and/or unanticipated events that occurred since the adoption of the budget in June 2022. A listing and description of each proposed adjustment to the current year budget is provided in Attachment 3.
Due to the economic uncertainties articulated in the FY2023 adopted budget and the need to implement $1 Million of budget reduction plans spread amongst all General Funded City departments, staff implemented a first quarter review process to review revenue and expenditure line items to assess any material changes that may occur during the fiscal year. This information was reviewed and discussed with department and Finance staff and consolidated into this first quarter report for the City Council’s review.
Agenda Item No. 6
File Code No. 250.02
Council Agenda Report
Fiscal Year 2023 First Quarter Review
November 15, 2022
For General Funded departments, staff have reviewed their operating budget reduction targets and have identified specific plans in order to meet these targets. This approach to identify and confirm specific budget reduction line items will best ensure required cost savings in order to achieve a balance budget by the end of the fiscal year.
The table below summarizes the General Fund revenue and expenditure budget including actuals through First Quarter. The total adopted revenue budget is $184.6 Million and the total adopted expenditure budget is $185.7 Million, resulting an operating deficit of $1.1 Million. The revised budget includes additional expenditures from encumbrances from prior year contractual commitments.
General Fund
FY2023
Adopted
Budget
FY2023
Revised
Budget
Q1 Actuals
Q1 Actuals
Percent of
Revised Budget
Revenues $184,618,453 $184,523,307 $39,878,529 21.6%
Expenditures 185,678,749 191,907,700 42,159,349 22.0%
Surplus/(Deficit) ($1,060,296) ($7,384,393) ($2,280,820) Staff are anticipating continued economic recovery from the impacts of COVID that will likely result in additonal sales tax and transient occupancy tax revenues compared to last fiscal year and the FY2023 adopted budget. Staff are projecting that property tax revenue will be $1.2 Million more than the adopted budget. General Fund departments are projected to implement the $1 Million of expenditure reduction targets included in the adopted budget. Additional expenditure savings are likely to be realized due to continuing high staff vacancy rates.
At this time, staff are not recommending any additional budget actions in order to balance the budget by fiscal year end. Furthermore, staff will continue to closely monitor revenues and expenditures each month, and provide a comprehensive financial projection during the mid-year report in preparation for the upcoming FY2024 budget cycle. Also, staff will continue to monitor fund balance and reserve implications due to any additional economic changes and present potential impacts in the mid-year report.
ATTACHMENTS: 1. Summary by Fund Statement of Revenues and Expenditures for the Three Months Ended September 30, 2022
2. Interim Financial Statements for the Three Months Ended September 30, 2022 (Narrative Analysis)
3. Schedule of Proposed First Quarter Adjustments
PREPARED BY: Doug Smith, Accounting Manager
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
ATTACHMENT 1
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
GENERAL FUND (pages 3-7)
Revenue 184,523,308 39,878,531 3,005 144,647,782 21.6% 38,122,175 Expenditures 191,907,700 42,159,349 4,730,329 145,018,022 24.4% 43,117,047 Addition to / (use of) reserves (7,384,392) (2,280,818) (4,733,334) (4,994,872) SOLID WASTE FUND (page 9)
Revenue 34,140,749 8,431,160 - 25,709,589 24.7% 8,743,968 Expenditures 34,402,810 6,219,736 493,949 27,689,125 19.5% 6,623,200 Addition to / (use of) reserves (262,061) 2,211,424 (493,949) 2,120,769 WATER OPERATING FUND (page 10)
Revenue 70,492,814 18,491,656 - 52,001,158 26.2% 17,972,162 Expenditures 70,960,432 13,758,305 7,499,669 49,702,458 30.0% 18,816,906 Addition to / (use of) reserves (467,618) 4,733,351 (7,499,669) (844,744) WASTEWATER OPERATING FUND (page 11)
Revenue 27,441,554 6,780,995 - 20,660,559 24.7% 6,482,721 Expenditures 28,321,916 5,218,368 2,134,277 20,969,271 26.0% 5,224,887 Addition to / (use of) reserves (880,362) 1,562,627 (2,134,277) 1,257,833 DOWNTOWN PARKING FUND (page 12)
Revenue 10,266,997 2,408,266 - 7,858,731 23.5% 1,596,291 Expenditures 10,750,478 2,186,189 1,509,400 7,054,888 34.4% 1,895,066 Addition to / (use of) reserves (483,481) 222,076 (1,509,400) (298,775) AIRPORT OPERATING FUND (page 13)
Revenue 27,185,151 6,332,773 - 20,852,378 23.3% 6,179,360 Expenditures 30,040,741 5,555,445 3,572,728 20,912,569 30.4% 6,070,352 Addition to / (use of) reserves (2,855,590) 777,329 (3,572,728) 109,008 GOLF COURSE FUND (page 14)
Revenue 3,837,489 1,247,974 - 2,589,515 32.5% 1,094,894 Expenditures 3,294,658 697,744 2,170,709 426,205 87.1% 603,387 Addition to / (use of) reserves 542,831 550,230 (2,170,709) 491,507 FACILITIES MANAGEMENT FUND (page 15)
Revenue 6,974,899 1,703,976 - 5,270,923 24.4% 1,458,556 Expenditures 7,277,427 1,527,523 707,817 5,042,088 30.7% 1,474,968 Addition to / (use of) reserves (302,528) 176,454 (707,817) (16,412)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For the Three Months Ended September 30, 2022 (25% of Fiscal Year) FLEET REPLACEMENT FUND (page 16)
Revenue 3,761,445 836,664 - 2,924,781 22.2% 813,589
Expenditures 5,340,104 78,355 864,106 4,397,643 17.6% 706,232 Addition to / (use of) reserves (1,578,659) 758,309 (864,106) 107,357 FLEET MAINTENANCE FUND (page 17)
Revenue 3,226,802 831,317 - 2,395,485 25.8% 745,944
Expenditures 3,282,091 709,455 340,517 2,232,120 32.0% 708,287 Addition to / (use of) reserves (55,289) 121,862 (340,517) 37,656 SELF INSURANCE TRUST FUND (page 18)
Revenue 13,067,765 3,255,512 - 9,812,253 24.9% 2,232,639 Expenditures 14,203,713 2,654,396 360,525 11,188,791 21.2% 2,392,971 Addition to / (use of) reserves (1,135,948) 601,116 (360,525) (160,332) INFORMATION TECHNOLOGY FUND (page 19)
Revenue 5,261,982 1,259,501 - 4,002,481 23.9% 1,121,496 Expenditures 5,158,122 1,430,710 129,525 3,597,887 30.2% 1,489,235 Addition to / (use of) reserves 103,860 (171,209) (129,525) (367,739) WATERFRONT OPERATING FUND (page 20)
Revenue 17,036,131 5,340,214 - 11,695,917 31.3% 5,017,279 Expenditures 19,027,445 4,490,943 1,081,898 13,454,604 29.3% 3,927,784 Addition to / (use of) reserves (1,991,314) 849,271 (1,081,898) 1,089,495 SANTA BARBARA CLEAN ENERGY FUND (page 21)
Revenue 34,000,000 5,647,233 - 28,352,767 16.6% 200,140 Expenditures 33,400,235 3,548,853 1,548,661 28,302,722 15.3% 63,851 Addition to / (use of) reserves 599,765 2,098,380 (1,548,661) 136,290 ENERGY AND CLIMATE MANAGEMENT FUND (page 22)
Revenue 2,552,568 638,142 - 1,914,426 25.0% 761,868
Expenditures 2,922,691 412,782 256,099 2,253,810 22.9% 295,563 Addition to / (use of) reserves (370,123) 225,360 (256,099) 466,305
TOTAL FOR ALL FUNDS
Revenue 443,769,654 103,083,914 3,005 340,688,744 23.2% 92,543,081 Expenditures 460,290,564 90,648,153 27,400,208 342,242,203 25.6% 93,409,735 Addition to / (use of) reserves (16,520,910) 12,435,761 (27,403,213) (866,654) ** It is City policy to adopt a balanced budget. In most cases, encumbrance balances exist at year-end. These encumbrance balances are obligations of each fund and must be reported at the beginning of each fiscal year. In addition, a corresponding appropriations entry must be made in order to accommodate the 'carried-over' encumbrance amount. Most differences between budgeted annual revenues and expenses are due to these encumbrance carryovers.
Revised YTD Remaining Percent Previous Change Over
Budget Actual Balance Received YTD Prior Year
TAXES
Sales and Use 26,704,042 7,408,720 19,295,322 27.7% 7,458,934 -0.7% Measure C Sales Tax 28,323,342 8,104,704 20,218,638 28.6% 7,647,258 6.0% Property Taxes 43,250,489 - 43,250,489 0.0% - 0.0%
Utility Users Tax 7,779,112 2,138,098 5,641,014 27.5% 1,926,902 11.0% Transient Occupancy Tax 23,583,553 9,047,587 14,535,966 38.4% 8,311,110 8.9% Business License 2,714,006 506,812 2,207,194 18.7% 523,132 -3.1% Cannabis Excise Tax 1,879,977 368,558 1,511,419 19.6% 484,519 -23.9% Real Property Transfer Tax 1,328,218 294,470 1,033,748 22.2% 321,276 -8.3% Total Tax Revenues 135,562,739 27,868,950 107,693,790 20.6% 26,673,131 4.5%
LICENSES & PERMITS
Licenses & Permits 159,858 39,539 120,319 24.7% 53,137 -25.6% Total 159,858 39,539 120,319 24.7% 53,137 -25.6%
FINES & FORFEITURES
Police 2,358,618 276,092 2,082,526 11.7% 837,863 -67.0% Other Fines & Forfeitures 660,302 297,607 362,695 45.1% 5,729 5095.1% Total 3,018,920 573,699 2,445,221 19.0% 843,591 -32.0%
USE OF MONEY & PROPERTY
Investment Income 529,185 246,429 282,756 46.6% 87,090 183.0% Rents & Concessions 1,392,631 376,270 1,016,361 27.0% 192,512 95.5% Total 1,921,816 622,700 1,299,117 32.4% 279,602 122.7%
INTERGOVERNMENTAL
Library 905,598 16,454 889,143 1.8% 42,649 -61.4%
Fire 1,000,000 19,123 980,877 1.9% 5,930 222.5%
Other Intergovernmental 709,932 50,690 659,242 7.1% 129,275 -60.8% Total 2,615,530 86,267 2,529,262 3.3% 177,854 -51.5%
FEES & SERVICE CHARGES
Community Development 6,313,279 1,866,861 4,446,418 29.6% 1,713,878 8.9% Parks & Recreation 4,511,330 1,524,955 2,986,375 33.8% 1,417,558 7.6% Other Service Charges 4,042,475 1,198,461 2,844,014 29.6% 763,112 57.0% Total 14,867,084 4,590,277 10,276,807 30.9% 3,894,548 17.9%
OTHER REVENUES
Interfund Charges & Reimbursement 11,922,594 2,594,714 9,327,880 21.8% 2,522,668 2.9% Overhead Indirect Allocations 9,654,155 2,402,595 7,251,560 24.9% 2,246,765 6.9% Interfund Transfers 562,510 124,034 438,476 22.1% 412,935 -70.0% Interfund Loans (24,140) 6,035 (30,175) -25.0% 6,035 0.0% Miscellenous 116,442 21,742 94,701 18.7% 54,957 -60.4%
Donations 138,709 724 137,986 0.5% 1,490 -51.4%
Franchise Fees 4,007,090 947,256 3,059,834 23.6% 955,462 -0.9% Total 26,377,360 6,097,099 20,280,261 23.1% 6,200,311 -1.7% Subtotal Non-Tax Revenues 48,960,569 12,009,581 36,950,987 24.5% 11,449,044 4.9% TOTAL REVENUES 184,523,308 39,878,531 144,644,777 21.6% 38,122,175 4.6%
CITY OF SANTA BARBARA
General Fund
Interim Statement of Budgeted and Actual Revenues
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
GENERAL GOVERNMENT
Mayor & City Council
MAYOR & CITY COUNCIL 1,036,953 234,980 2,936 799,036 22.9% 228,243 ARTS AND COMMUNITY PROMOTIONS 2,335,503 423,679 1,207,432 704,392 69.8% 597,438 Total 3,372,456 658,659 1,210,368 1,503,429 55.4% 825,680 City Attorney
CITY ATTORNEY-ADMINISTRATION 1,040,676 236,995 237,311 566,370 45.6% 244,417 CITY ATTORNEY-ADVISORY 1,520,447 348,942 - 1,171,504 22.9% 364,199 CITY ATTORNEY-CIVIL LITIGATION 1,429,249 288,011 - 1,141,238 20.2% 247,793 CITY ATTORNEY-CODE ENFORCEMENT 506,545 95,502 - 411,043 18.9% 123,249 Total 4,496,917 969,451 237,311 3,290,155 26.8% 979,657 Administration
CITY ADMINISTRATOR 2,481,641 466,272 82,216 1,933,153 22.1% 510,702 CITY TV 729,923 166,690 158,353 404,880 44.5% 135,577
CITY CLERK 721,579 147,020 37,000 537,559 25.5% 152,795 Total 3,933,142 779,981 277,569 2,875,592 26.9% 799,073 Human Resources
HUMAN RESOURCES 2,579,904 458,690 40,600 2,080,614 19.4% 410,964 EMPLOYEE RELATIONS 425,310 61,685 93,112 270,514 36.4% 54,171 EMPLOYEE DEVELOPMENT 42,699 4,461 - 38,238 10.4% -
Total 3,047,913 524,836 133,712 2,389,365 21.6% 465,135 Finance
ADMINISTRATION 334,970 69,719 24,339 240,912 28.1% 87,283 REVENUE & CASH MANAGEMENT 773,693 145,998 3,365 624,330 19.3% 134,551 CASHIERING & COLLECTION 636,968 131,803 - 505,166 20.7% 146,716 LICENSES & PERMITS 766,641 132,718 2,942 630,981 17.7% 114,344 BUDGET MANAGEMENT 816,288 128,032 56,483 631,773 22.6% 135,342 ACCOUNTING 1,141,852 242,881 84,216 814,756 28.6% 235,285 PAYROLL 479,984 111,487 - 368,497 23.2% 115,544
ACCOUNTS PAYABLE 278,278 66,395 - 211,883 23.9% 66,222
CITY BILLING & CUSTOMER SERVICE 833,618 139,234 3,355 691,029 17.1% 133,627 PURCHASING 840,556 197,335 96 643,126 23.5% 227,262
CENTRAL WAREHOUSE 244,738 61,965 - 182,773 25.3% 59,727 MAIL SERVICES 163,466 35,696 5,457 122,313 25.2% 34,971 Total 7,311,052 1,463,262 180,253 5,667,538 22.5% 1,490,874 TOTAL GENERAL GOVERNMENT 22,161,481 4,396,188 2,039,214 15,726,079 29.0% 4,560,421
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
PUBLIC SAFETY
Police
CHIEF'S STAFF 717,769 295,231 4,821 417,717 41.8% 440,878 BUSINESS OFFICE 675,625 133,154 2,849 539,621 20.1% 136,275 RECORDS BUREAU 2,142,109 376,461 2,883 1,762,765 17.7% 436,814 STRATEGIC OPERATIONS AND PERSONNEL 1,902,857 432,445 265,756 1,204,656 36.7% 498,115 PROPERTY ROOM 259,996 62,511 - 197,485 24.0% 51,624
TRAINING, RECRUITMENT AND WELLNESS 2,118,941 405,950 64,918 1,648,072 22.2% 392,499 RANGE AND EQUIPMENT 1,550,872 368,465 14,601 1,167,806 24.7% 356,290 COMMUNITY & MEDIA RELATIONS 488,574 37,038 - 451,536 7.6% 92,141 INFORMATION TECHNOLOGY/CRIME ANALYSIS 1,736,115 529,677 75,852 1,130,587 34.9% 580,039 CRIMINAL INVESTIGATIONS & INTERNAL OP'S 6,549,715 1,328,790 6,442 5,214,482 20.4% 1,426,545 CRIME LAB 170,298 36,213 - 134,085 21.3% 38,841
FIELD OPERATIONS DIVISION 23,293,045 4,794,096 27,639 18,471,310 20.7% 4,686,860 TRAFFIC 772,855 120,286 - 652,569 15.6% 269,445
SPECIAL EVENTS 627,643 297,076 14,998 315,569 49.7% 332,135 STREET CRIMES UNIT 2,731,971 358,839 - 2,373,131 13.1% 313,059 SPECIAL ENFORCEMENT TEAM 884,466 57,100 - 827,366 6.5% 241,194 PARKING AND STREET SWEEPING 397,555 104,358 - 293,197 26.2% 96,358 PARKING ENFORCEMENT 1,482,760 190,105 100,406 1,192,248 19.6% 226,427 COMBINED COMMUNICATIONS CENTER 3,129,417 791,533 - 2,337,883 25.3% 837,611 ANIMAL CONTROL 954,668 101,997 4,142 848,528 11.1% 119,808 Total 52,587,249 10,821,326 585,307 41,180,616 21.7% 11,572,956 Fire
ADMINISTRATION 1,322,186 287,382 851 1,033,952 21.8% 281,745 EMERGENCY SERVICES AND PUBLIC ED 578,117 114,685 - 463,432 19.8% 120,991 PREVENTION 1,598,680 304,012 525 1,294,143 19.0% 338,042 WILDLAND FIRE MITIGATION PROGRAM 738,902 86,422 17,643 634,837 14.1% 55,849 OPERATIONS 26,377,093 6,239,873 99,569 20,037,650 24.0% 7,307,555 TRAINING AND RECRUITMENT 1,187,072 169,810 164 1,017,098 14.3% 135,384 ARFF 3,105,504 769,241 - 2,336,263 24.8% 775,386
Total 34,907,554 7,971,426 118,753 26,817,376 23.2% 9,014,953 TOTAL PUBLIC SAFETY 87,494,803 18,792,752 704,059 67,997,992 22.3% 20,587,910
PUBLIC WORKS
Public Works
ADMINISTRATION 1,464,933 311,608 27,522 1,125,804 23.1% 317,569 ENGINEERING SVCS 7,094,124 1,312,839 51,782 5,729,503 19.2% 1,442,028 PUBLIC RT OF WAY MGMT 2,092,273 369,724 52,069 1,670,480 20.2% 402,010 ENVIRONMENTAL PROGRAMS 806,576 88,255 211,131 507,190 37.1% 99,480 Total 11,457,906 2,082,427 342,503 9,032,976 21.2% 2,261,088 TOTAL PUBLIC WORKS 11,457,906 2,082,427 342,503 9,032,976 21.2% 2,261,088
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
COMMUNITY SERVICES
Parks & Recreation
REC PROGRAM MGMT 1,047,254 219,465 3,854 823,934 21.3% 146,711 FACILITIES & SPECIAL EVENTS 1,574,152 347,893 138,527 1,087,732 30.9% 275,041 YOUTH ACTIVITIES 1,631,330 481,396 13,759 1,136,175 30.4% 403,515 ACTIVE ADULTS 1,109,737 262,193 8,341 839,204 24.4% 252,003 AQUATICS 2,230,584 683,552 149,834 1,397,198 37.4% 689,658 SPORTS 856,188 189,395 160,436 506,357 40.9% 203,170
TENNIS 566,645 111,278 173,057 282,310 50.2% 112,933
NEIGHBORHOOD & OUTREACH SERV 1,235,466 257,102 6,745 971,619 21.4% 255,500 ADMINISTRATION 1,269,735 270,739 901 998,095 21.4% 254,233 PROJECT MANAGEMENT TEAM 740,712 145,488 29,001 566,223 23.6% 128,379 PARK OPERATIONS MANAGEMENT 1,043,643 232,913 11,683 799,047 23.4% 161,553 GROUNDS & FACILITIES MAINTENANCE 5,926,303 1,312,741 147,702 4,465,859 24.6% 1,276,254 FORESTRY 1,609,092 324,865 101,901 1,182,327 26.5% 312,008 BEACH MAINTENANCE 158,254 27,477 8,610 122,167 22.8% 34,345 MEDIANS PARKWAYS & CONTRACTS 607,447 110,836 120,030 376,581 38.0% 105,524 Total 21,606,542 4,977,335 1,074,378 15,554,829 28.0% 4,610,828 Library
ADMINISTRATION 932,821 245,949 99,654 587,218 37.0% 137,209 CENTRAL LIBRARY 5,946,744 1,145,827 7,400 4,793,518 19.4% 1,109,099 EASTSIDE LIBRARY 386,328 68,670 2,595 315,063 18.4% 82,499 LIBRARY ON THE GO 192,691 26,957 - 165,733 14.0% 21,809 ADULT EDUCATION 212,056 7,105 - 204,951 3.4% -
Total 7,670,640 1,494,508 109,649 6,066,483 20.9% 1,350,616 TOTAL COMMUNITY SERVICES 29,277,182 6,471,842 1,184,027 21,621,312 26.1% 5,961,443
COMMUNITY DEVELOPMENT
Community Development
ADMINISTRATION 2,014,906 480,925 63,475 1,470,507 27.0% 335,340 RENTAL HOUSING MEDIATION 321,113 70,142 - 250,971 21.8% 73,372 HUMAN SERVICES 862,824 5,628 - 857,196 0.7% 6,623
LONG RANGE PLAN & SPEC STUDY 995,328 221,214 382 773,732 22.3% 274,155 DEVEL & ENVIRONMENTAL REVIEW 1,721,654 348,219 15,366 1,358,069 21.1% 385,946 ZONING INFO & ENFORCEMENT 1,744,050 314,092 22,139 1,407,819 19.3% 347,210 DESIGN REV & HIST PRESERVATION 1,582,720 342,273 3,582 1,236,865 21.9% 385,062 BLDG INSP & CODE ENFORCEMENT 1,761,300 295,181 35,724 1,430,396 18.8% 443,676 RECORDS ARCHIVES & CLER SVCS 797,593 152,276 46,696 598,621 24.9% 166,231 BLDG COUNTER & PLAN REV SVCS 2,646,010 461,392 213,900 1,970,718 25.5% 527,046 CODE COMPLIANCE 771,758 121,619 227 649,912 15.8% -
Total 15,219,256 2,812,961 401,489 12,004,806 21.1% 2,944,661 TOTAL COMMUNITY DEVELOPMENT 15,219,256 2,812,961 401,489 12,004,806 21.1% 2,944,661
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
SUSTAINABILITY AND RESILIENCE
Sustainability and Resilience
ADMINISTRATION 222,146 29,237 59,036 133,873 39.7% 5,180 Total 222,146 29,237 59,036 133,873 39.7% 5,180
TOTAL SUSTAINABILITY AND RESILIENCE 222,146 29,237 59,036 133,873 39.7% 5,180
NON-DEPARTMENTAL
Non-Departmental
ANTICIPATED SALARY SAVINGS (4,420,842) - - (4,420,842) 0.0% - TRANSFERS OUT 858,743 214,686 - 644,057 25.0% 382,991
CAPITAL OUTLAY TRANSFER 29,437,026 7,359,256 - 22,077,770 25.0% 6,413,355 APPROP. RESERVE 200,000 - - 200,000 0.0% -
Total 26,074,927 7,573,942 - 18,500,985 29.0% 6,796,345 TOTAL NON-DEPARTMENTAL 26,074,927 7,573,942 - 18,500,985 29.0% 6,796,345 TOTAL EXPENDITURES 191,907,700 42,159,349 4,730,329 145,018,022 24.4% 43,117,047 ** The legal level of budgetary control is at the department level for the General Fund. Therefore, as long as the department as a whole is within budget, budgetary compliance has been achieved. The City actively monitors the budget status of each department and takes measures to address potential over budget situations before they occur.
For Enterprise and Internal Service Funds, the level of budgetary control is at the fund level. The City also monitors and addresses these fund types for potential over budget situations.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
TRAFFIC SAFETY FUND
Revenue 245,000 17,131 - 227,869 7.0% 57,879
Expenditures 245,000 17,131 - 227,869 7.0% 57,879
Revenue Less Expenditures - - - - -
CREEK RESTORATION/WATER QUALITY IMPRVMT
Revenue 4,845,513 1,858,445 - 2,987,068 38.4% 1,684,590 Expenditures 5,205,335 914,071 573,420 3,717,844 28.6% 776,360 Revenue Less Expenditures (359,822) 944,374 (573,420) (730,776) 908,230
COMMUNITY DEVELOPMENT BLOCK GRANT
Revenue 1,196,247 44,835 - 1,151,412 3.7% 235,786
Expenditures 2,453,609 85,732 773,031 1,594,846 35.0% 359,695 Revenue Less Expenditures (1,257,362) (40,897) (773,031) (443,434) (123,909)
COUNTY LIBRARY
Revenue 446,729 844 - 445,885 0.2% 1,147
Expenditures 562,437 89,226 13,904 459,307 18.3% 206,796 Revenue Less Expenditures (115,709) (88,383) (13,904) (13,422) (205,649)
STREETS FUND
Revenue 13,178,081 3,187,807 - 9,990,274 24.2% 3,207,481 Expenditures 13,326,747 2,958,996 322,468 10,045,283 24.6% 2,913,451 Revenue Less Expenditures (148,666) 228,811 (322,468) (55,009) 294,030
MEASURE A FUND
Revenue 5,045,484 1,016,980 - 4,028,504 20.2% 928,131
Expenditures 5,059,957 1,019,870 463,460 3,576,628 29.3% 799,852 Revenue Less Expenditures (14,473) (2,890) (463,460) 451,877 128,280
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Special Revenue Funds
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 33,716,747 8,374,994 - 25,341,753 24.8% 7,848,194 Other Fees & Charges 70,000 9,133 - 60,867 13.0% 875,914 Investment Income 44,500 20,956 - 23,544 47.1% 6,415
Grants 23,279 23,279 - - 100.0% 23,211
Miscellaneous 286,223 2,799 - 283,424 1.0% (9,766)
TOTAL REVENUES 34,140,749 8,431,160 - 25,709,589 24.7% 8,743,968
EXPENSES
Salaries & Benefits 1,736,916 320,052 - 1,416,864 18.4% 371,125 Materials, Supplies & Services 30,930,325 5,814,317 422,887 24,693,121 20.2% 6,231,252 Special Projects 1,380,659 37,020 55,846 1,287,793 6.7% 2,909 Transfers-Out 50,000 12,500 - 37,500 25.0% 12,500
Capital Outlay Transfers 973 243 - 730 25.0% 487
Equipment 241,518 35,604 15,217 190,697 21.0% 4,927
Other 40,000 - - 40,000 0.0% -
Appropriated Reserve 22,420 - - 22,420 0.0% -
TOTAL EXPENSES 34,402,810 6,219,736 493,949 27,689,125 19.5% 6,623,200 Revenue Less Expense (262,061) 2,211,424 (493,949) (1,979,536) 2,120,769
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
SOLID WASTE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Water Sales- Metered 60,197,486 16,888,815 - 43,308,671 28.1% 17,042,457 Service Charges 208,765 91,534 - 117,231 43.8% 95,165
Cater JPA Treatment Charges 2,359,556 - - 2,359,556 0.0% (656) Investment Income 901,175 327,873 - 573,302 36.4% 165,444 Reimbursements 6,759,704 1,162,722 - 5,596,982 17.2% 554,273 Miscellaneous 66,128 20,713 - 45,415 31.3% 115,478
TOTAL REVENUES 70,492,814 18,491,656 - 52,001,158 26.2% 17,972,162
EXPENSES
Salaries & Benefits 13,981,945 2,880,459 - 11,101,487 20.6% 2,992,139 Materials, Supplies & Services 21,066,556 3,224,198 7,291,642 10,550,716 49.9% 2,787,216 Special Projects 803,963 84,215 52,509 667,239 17.0% 112,515 Water Purchases 11,084,565 2,050,915 - 9,033,650 18.5% 2,202,831 Debt Service 9,221,536 1,983,899 - 7,237,637 21.5% 1,943,199 Capital Outlay Transfers 14,080,186 3,520,046 - 10,560,140 25.0% 8,759,966 Equipment 247,606 1,875 11,503 234,229 5.4% 7,212
Capitalized Fixed Assets 290,275 11,991 144,016 134,269 53.7% 11,778 Other 33,800 708 - 33,092 2.1% 48
Appropriated Reserve 150,000 - - 150,000 0.0% -
TOTAL EXPENSES 70,960,432 13,758,305 7,499,669 49,702,458 30.0% 18,816,906 Revenue Less Expense (467,618) 4,733,351 (7,499,669) 2,298,700 (844,744) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
WATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 26,609,956 6,563,385 - 20,046,571 24.7% 6,330,086 Fees 584,826 140,741 - 444,085 24.1% 100,236
Investment Income 180,700 61,440 - 119,260 34.0% 32,694 Rents & Concessions 61,072 12,251 - 48,822 20.1% 15,268 Miscellaneous 5,000 3,179 - 1,821 63.6% 4,437
TOTAL REVENUES 27,441,554 6,780,995 - 20,660,559 24.7% 6,482,721
EXPENSES
Salaries & Benefits 8,562,134 1,862,660 - 6,699,474 21.8% 1,904,012 Materials, Supplies & Services 10,216,367 1,811,822 1,975,400 6,429,145 37.1% 1,583,261 Special Projects 993,527 11,617 148,227 833,683 16.1% 115,613 Debt Service 3,551,087 341,981 - 3,209,106 9.6% 341,981 Capital Outlay Transfers 4,743,055 1,185,764 - 3,557,291 25.0% 1,234,960 Equipment 128,500 3,012 8,150 117,338 8.7% 18,301
Capitalized Fixed Assets 122,246 - - 122,246 0.0% 25,275 Other 5,000 1,513 2,500 988 80.3% 1,485
TOTAL EXPENSES 28,321,916 5,218,368 2,134,277 20,969,271 26.0% 5,224,887 Revenue Less Expense (880,362) 1,562,627 (2,134,277) (308,712) 1,257,833 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
WASTEWATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Improvement Tax 900,000 263,563 - 636,437 29.3% 208,541 Parking Fees 8,283,728 1,869,909 - 6,413,819 22.6% 1,124,815 Other Fees & Charges 30,000 3,939 - 26,061 13.1% 5,456
Investment Income 37,400 11,909 - 25,491 31.8% 7,579
Rents & Concessions 157,760 40,940 - 116,820 26.0% 40,940 Miscellaneous 144,366 39,570 - 104,796 27.4% 26,036
Operating Transfers-In 713,743 178,436 - 535,307 25.0% 182,924 TOTAL REVENUES 10,266,997 2,408,266 - 7,858,731 23.5% 1,596,291
EXPENSES
Salaries & Benefits 5,255,213 1,101,348 - 4,153,865 21.0% 1,030,561 Materials, Supplies & Services 4,277,554 862,973 1,153,095 2,261,485 47.1% 630,299 Special Projects 439,459 39,455 356,305 43,700 90.1% 175,534 Capital Outlay Transfers 721,087 180,272 - 540,815 25.0% 56,606 Equipment 47,165 2,142 - 45,024 4.5% 2,066
Appropriated Reserve 10,000 - - 10,000 0.0% -
TOTAL EXPENSES 10,750,478 2,186,189 1,509,400 7,054,888 34.4% 1,895,066 Revenue Less Expense (483,481) 222,076 (1,509,400) 803,843 (298,775) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
DOWNTOWN PARKING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases-Commercial/Industrial 5,607,214 1,196,238 - 4,410,976 21.3% 1,332,720 Leases-Terminal 9,757,487 2,246,240 - 7,511,247 23.0% 2,269,620 Leases-Non-Commercial Aviation 4,658,247 1,247,915 - 3,410,332 26.8% 1,231,016 Leases-Commercial Aviation 6,374,208 1,555,046 - 4,819,162 24.4% 1,291,234 Investment Income 200,500 81,943 - 118,557 40.9% 35,002 Grants 437,036 - - 437,036 0.0% -
Service Charges - 412 - (412) 100.0% 311
Miscellaneous 150,459 4,978 - 145,481 3.3% 19,457
TOTAL REVENUES 27,185,151 6,332,773 - 20,852,378 23.3% 6,179,360
EXPENSES
Salaries & Benefits 10,376,693 2,194,377 - 8,182,316 21.1% 2,127,771 Materials, Supplies & Services 12,967,253 2,394,793 2,375,233 8,197,228 36.8% 2,137,537 Special Projects 3,156,948 161,758 1,195,360 1,799,830 43.0% 54,799 Transfer-Out 250,000 62,500 - 187,500 25.0% -
Debt Service 1,551,750 387,938 - 1,163,813 25.0% 388,937 Capital Outlay Transfers 1,352,551 338,138 - 1,014,413 25.0% 1,348,413 Equipment 253,990 15,942 2,135 235,914 7.1% 12,894
Appropriated Reserve 131,556 - - 131,556 0.0% -
TOTAL EXPENSES 30,040,741 5,555,445 3,572,728 20,912,569 30.4% 6,070,352 Revenue Less Expense (2,855,590) 777,329 (3,572,728) (60,192) 109,008 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
AIRPORT OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Fees & Card Sales 3,652,737 1,175,608 - 2,477,129 32.2% 1,049,328 Investment Income 22,500 9,447 - 13,053 42.0% 4,140
Rents & Concessions 162,252 63,230 - 99,022 39.0% 42,236 Miscellaneous - (311) - 311 100.0% (810)
TOTAL REVENUES 3,837,489 1,247,974 - 2,589,515 32.5% 1,094,894
EXPENSES
Salaries & Benefits 87,333 19,244 - 68,089 22.0% 17,943 Materials, Supplies & Services 2,937,895 621,500 2,170,709 145,686 95.0% 532,784 Debt Service 41,430 - - 41,430 0.0% -
Capital Outlay Transfers 228,000 57,000 - 171,000 25.0% 52,659 TOTAL EXPENSES 3,294,658 697,744 2,170,709 426,205 87.1% 603,387 Revenue Less Expense 542,831 550,230 (2,170,709) 2,163,310 491,507 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
GOLF COURSE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 3,355,887 838,972 - 2,516,915 25.0% 771,976 Work Orders - Bldg Maint. 3,608,512 865,004 - 2,743,508 24.0% 684,978 Miscellaneous 10,500 - - 10,500 0.0% 1,602
TOTAL REVENUES 6,974,899 1,703,976 - 5,270,923 24.4% 1,458,556
EXPENSES
Salaries & Benefits 4,629,735 989,049 - 3,640,686 21.4% 974,224 Materials, Supplies & Services 2,070,928 404,013 534,618 1,132,298 45.3% 353,707 Special Projects 288,101 83,879 173,199 31,023 89.2% 26,822 Capital Outlay Transfers 193,598 48,399 - 145,199 25.0% 119,300 Equipment 10,000 2,183 - 7,817 21.8% 916
Appropriated Reserve 85,065 - - 85,065 0.0% -
TOTAL EXPENSES 7,277,427 1,527,523 707,817 5,042,088 30.7% 1,474,968 Revenue Less Expense (302,528) 176,454 (707,817) 228,835 (16,412)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
FACILITIES MANAGEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Rental Charges 3,182,866 742,403 - 2,440,463 23.3% 752,859 Investment Income 204,248 53,968 - 150,280 26.4% 30,815 Rents & Concessions 107,553 25,793 - 81,760 24.0% 29,900 Miscellaneous 68,000 14,500 - 53,500 21.3% 15
Operating Transfers-In 198,778 - - 198,778 0.0% -
TOTAL REVENUES 3,761,445 836,664 - 2,924,781 22.2% 813,589
EXPENSES
Salaries & Benefits 231,260 41,759 - 189,501 18.1% 52,058 Materials, Supplies & Services 21,038 970 - 20,068 4.6% 8,117 Debt Service 198,778 - - 198,778 0.0% -
Capital Outlay Transfers - - - - 0.0% 257,253
Capitalized Fixed Assets 4,889,028 35,626 864,106 3,989,296 18.4% 388,804 TOTAL EXPENSES 5,340,104 78,355 864,106 4,397,643 17.6% 706,232 Revenue Less Expense (1,578,659) 758,309 (864,106) (1,472,863) 107,357
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
FLEET REPLACEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Maintenance Charges 3,161,802 789,535 - 2,372,267 25.0% 727,990 Reimbursements 5,000 1,250 - 3,750 25.0% 1,250
Miscellaneous 60,000 40,531 - 19,469 67.6% 16,704
TOTAL REVENUES 3,226,802 831,317 - 2,395,485 25.8% 745,944
EXPENSES
Salaries & Benefits 1,698,636 351,456 - 1,347,180 20.7% 370,422 Materials, Supplies & Services 1,463,788 346,460 253,350 863,978 41.0% 316,593 Special Projects 65,042 10,679 56,892 (2,529) 103.9% 11,573 Capital Outlay Transfers 1,467 367 - 1,100 25.0% 734
Equipment 7,884 494 - 7,390 6.3% -
Capitalized Fixed Assets 30,275 - 30,275 - 100.0% 8,966 Appropriated Reserve 15,000 - - 15,000 0.0% -
TOTAL EXPENSES 3,282,091 709,455 340,517 2,232,120 32.0% 708,287 Revenue Less Expense (55,289) 121,862 (340,517) 163,366 37,656
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
FLEET MAINTENANCE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Insurance Premiums 7,658,599 1,914,650 - 5,743,949 25.0% 1,023,263 Workers' Compensation Premiums 4,572,008 1,142,315 - 3,429,694 25.0% 1,041,025 OSH Charges 292,974 73,244 - 219,731 25.0% 72,558
Unemployment Insurance Premium 427,559 102,566 - 324,993 24.0% 69,382 Investment Income 40,800 3,782 - 37,018 9.3% 7,455
Operating Transfers-In 75,825 18,956 - 56,869 25.0% 18,956 TOTAL REVENUES 13,067,765 3,255,512 - 9,812,253 24.9% 2,232,639
EXPENSES
Salaries & Benefits 928,263 188,379 - 739,884 20.3% 197,107 Materials, Supplies & Services 13,275,041 2,465,915 360,525 10,448,601 21.3% 2,195,659 Capital Outlay Transfers 409 102 - 307 25.0% 205
TOTAL EXPENSES 14,203,713 2,654,396 360,525 11,188,791 21.2% 2,392,971 Revenue Less Expense (1,135,948) 601,116 (360,525) (1,376,539) (160,332) The Self Insurance Trust Fund is an internal service fund of the City, which accounts for the cost of providing workers' compensation, property and liability insurance as well as unemployment insurance and certain self-insured employee benefits on a city-wide basis. Internal Service Funds charge other funds for the cost of providing their specific services.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
SELF INSURANCE TRUST FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 5,061,982 1,259,501 - 3,802,481 24.9% 1,121,496 Operating Transfers-In 200,000 - - 200,000 0.0% -
TOTAL REVENUES 5,261,982 1,259,501 - 4,002,481 23.9% 1,121,496
EXPENSES
Salaries & Benefits 3,420,556 625,552 - 2,795,004 18.3% 600,714 Materials, Supplies & Services 1,612,951 776,578 124,957 711,417 55.9% 841,681 Special Projects 297 - 97 200 32.7% -
Capital Outlay Transfers 111,677 27,919 - 83,758 25.0% 45,532 Equipment 12,640 660 4,471 7,509 40.6% 1,309
TOTAL EXPENSES 5,158,122 1,430,710 129,525 3,597,887 30.2% 1,489,235 Revenue Less Expense 103,860 (171,209) (129,525) 404,594 (367,739) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
INFORMATION TECHNOLOGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases - Commercial 2,000,000 745,097 - 1,254,903 37.3% 763,738 Leases - Food Service 3,100,000 1,133,878 - 1,966,122 36.6% 1,049,961 Slip Rental Fees 5,070,940 1,293,147 - 3,777,793 25.5% 1,221,349 Visitors Fees 750,000 182,828 - 567,172 24.4% 240,141
Slip Transfer Fees 1,100,000 341,725 - 758,275 31.1% 466,450 Parking Revenue 3,254,325 1,223,457 - 2,030,868 37.6% 928,042 Wharf Parking 220,000 99,381 - 120,620 45.2% 90,593
Other Fees & Charges 252,630 63,747 - 188,884 25.2% 70,330 Investment Income 112,700 45,303 - 67,397 40.2% 23,276
Rents & Concessions 392,316 119,135 - 273,181 30.4% 106,548 Miscellaneous 783,220 92,515 - 690,705 11.8% 56,850
TOTAL REVENUES 17,036,131 5,340,214 - 11,695,917 31.3% 5,017,279
EXPENSES
Salaries & Benefits 8,297,772 1,766,088 - 6,531,684 21.3% 1,894,545 Materials, Supplies & Services 6,062,350 1,257,866 1,030,291 3,774,193 37.7% 1,049,235 Special Projects 297,070 70,380 14,440 212,250 28.6% 57,166 Debt Service 2,036,965 889,263 - 1,147,702 43.7% 889,263 Capital Outlay Transfers 2,000,000 500,000 - 1,500,000 25.0% 27,353 Equipment 147,075 7,346 525 139,204 5.4% 10,221
Capitalized Fixed Assets 83,840 - 36,643 47,197 43.7% - Other 2,375 - - 2,375 0.0% -
Appropriated Reserve 100,000 - - 100,000 0.0% -
TOTAL EXPENSES 19,027,445 4,490,943 1,081,898 13,454,604 29.3% 3,927,784 Revenue Less Expense (1,991,314) 849,271 (1,081,898) (1,758,687) 1,089,495
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
WATERFRONT OPERATING FUND
NOTE - These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 34,000,000 5,647,233 - 28,352,767 16.6% - Investment Income - - - - 0.0% 73
Operating Transfers-In - - - - 0.0% 200,067
TOTAL REVENUES 34,000,000 5,647,233 - 28,352,767 16.6% 200,140
EXPENSES
Salaries & Benefits 177,610 42,761 - 134,848 24.1% 25,840 Materials, Supplies & Services 31,800,411 3,322,741 1,496,836 26,980,835 15.2% 38,010 Special Projects 1,110,847 183,351 51,825 875,671 21.2% - Other 311,368 - - 311,368 0.0% -
TOTAL EXPENSES 33,400,235 3,548,853 1,548,661 28,302,722 15.3% 63,851 Revenue Less Expense 599,765 2,098,380 (1,548,661) 50,045 136,290
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
SANTA BARBARA CLEAN ENERGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 2,552,568 638,142 - 1,914,426 25.0% 592,268 Grants - - - - 0.0% 169,600
Miscellaneous - - - - 0.0% 1
TOTAL REVENUES 2,552,568 638,142 - 1,914,426 25.0% 761,868
EXPENSES
Salaries & Benefits 691,985 139,127 - 552,858 20.1% 111,936 Materials, Supplies & Services 1,997,753 267,511 125,755 1,604,487 19.7% 145,791 Special Projects 127,778 - 51,744 76,034 40.5% 6,584
Debt Service 24,140 6,035 - 18,105 25.0% 6,035
Capital Outlay Transfers 435 109 - 326 25.0% 25,217
Equipment 2,000 - - 2,000 0.0% -
Capitalized Fixed Assets 78,600 - 78,600 - 100.0% -
TOTAL EXPENSES 2,922,691 412,782 256,099 2,253,810 22.9% 295,563 Revenue Less Expense (370,123) 225,360 (256,099) (339,384) 466,305 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For the Three Months Ended September 30, 2022 (25% of Fiscal Year)
ENERGY AND CLIMATE MANAGEMENT FUND
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 1 General Fund Revenues
The table below summarizes preliminary General Fund revenues for the three months ended September 30, 2022. For interim financial statement purposes, revenues are reported on a cash basis (i.e. when the funds are received). Each of these revenues below have unique cycles for collections, which may vary from other revenues, and which can cause fluctuations from previous years.
This table includes the annual adopted budget, as well as any budget adjustments to date, and actual collections for First Quarter of Fiscal Year (FY) 2023. The City’s general tax revenues, Franchise Fees, and Fees & Charges are reported in the table above. The largest general tax revenues are discussed in more detail below.
Property Tax
As of September 30, 2022, no property tax revenues had been received to date. Typically, the County does not start issuing property tax payments to the City until November or December each year. During the budget process, it was expected the City would see growth of approximately
2.5% from the prior year; however, more recent information now shows lower growth of approximately 5%. Some of this is due to Proposition 13, in which the assessed value of properties increases each January to the lesser of 2% or CPI. In the last several years, this increase was 2%. CPI for 2021-2022 was only 1.016% but has returned to 2% for 2022-2023. Actual property tax revenues are projected to come in above budget by approximately $1.2 Million.
Sales Taxes
ATTACHMENT 2
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 2 Sales tax revenue received to date is approximately $7.4 Million, while representing three months of sales tax payments collected through September 30, 2022, on a cash basis. Sales tax has been trending in a positive direction for several months, likely due to a combination of increased consumer spending (particularly in online sales and auto sales), and the results of higher-thanexpected inflation. Sales tax came in higher than budgeted to date by approximately $732,710.
Staff continues to monitor this revenue closely. It is likely that actual sales tax revenues will exceed budgeted revenues. Staff will evaluate a revised projection as additional tax remittances are received in preparation for the Q2 report.
Measure C Sales Taxes
Voters approved a one-cent Measure C sales tax in Fiscal Year 2018, which became effective April 1, 2018. Measure C sales tax revenue received at the end of First Quarter is approximately $8.1 Million on a cash basis. Similar to sales tax, Measure C sales tax also came in higher than budget by $1 Million for First Quarter. Staff will continue to monitor this revenue closely and may consider adjusting the FY2023 budget projection. It is likely that actual Measure C sales tax revenues will exceed budgeted revenues. Staff will evaluate a revised projection as additional tax remittances are received in preparation for the Q2 report. The additional Measure C revenue will be programmed for capital projects in future budget cycles.
Transient Occupancy Tax
Transient occupancy tax (TOT) revenue at First Quarter is $9 Million, which is significantly higher than collections for FY2021 and FY2022, due to COVID-19. The local travel industry is seeing increases in demand for rooms, now higher than pre-pandemic levels. However, the main cause of the growth is largely the result of increases in average daily rates, which are 30%-40% higher than FY2019 pre-pandemic rates. TOT revenues came in higher than budget by $3.1 Million (53%) at the end of First Quarter. Staff continues to monitor this revenue closely. It is likely that actual TOT revenues will exceed budgeted revenues. Staff will evaluate a revised projection as additional tax remittances are received in preparation for the Q2 report.
Department and Other Revenues
Departmental revenues comprise approximately $33.7 Million of the General Fund budgeted revenues. They span various revenue categories listed in the table above, however, for simplicity of reporting, the variance is shown in the Fees & Charges category.
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 3 The table below provides variances by department.
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 4 General Fund Expenditures
The table below summarizes the General Fund budget and year-to-date expenditures through September 30, 2022. The “Revised Budget” column represents the adopted budget, appropriation carryovers from the prior year, and any supplemental appropriations approved by the City Council in the current year.
The table includes actual expenditures without encumbrances. Inclusion of encumbrances can distort the analysis of budgeted and actual expenditures during the year, as actual receipt of services or goods can occur in later periods. Outstanding encumbrances include certain appropriations that were carried forward from the prior year and contracts or blanket purchase orders that have been executed in the current year but are expected to be used throughout the year. The following discussion of actual expenditures does not include the impact of encumbrances.
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 5 In some cases, COVID-19 caused increased expenditures as the City has quickly pivoted in response to unprecedented impacts and potential threats of the pandemic. The FY2023 adopted budget included several targeted reduction plans designed to reduce the City’s overall expenditures. These targeted reductions were spread over departments in the General Fund and total $1 Million.
The General Fund revised budget, including $7,923,162 of carried forward appropriations and encumbrances, and any new FY2023 council approved amendments, is $191.9 Million, of which $42.2 Million has been spent as of September 30, 2022. The table below shows performance at department level.
Expenditure Analysis by General Fund
The General Fund Expenditure Budget for FY2023 was adopted at $187.3 Million, with an additional $7.9 Million added as a result of carried over budget from FY2022 and any other Council-approved adjustments. 45.6% of the total budget, including Non-Departmental Expenditures, is appropriated to provide public safety services through the Police and Fire Departments. Community Services combines the City’s Parks and Recreation and Library Departments and comprises 15.3% of the total budget. General Government makes up 11.6% of the appropriations and is the total of all costs for Finance, City Administration, Mayor & Council, City Attorney, Human Resources, and City Clerk.
All departments are targeted with achieving expenditure savings that were included in the adopted budget. Most departments met or exceeded this goal as originally determined at $1 Million for all departments through FY2023. With continued uncertainty in how the economic impact of the Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 6 pandemic will be felt by the City, staff has confidence that expenditures will end the year at or below budget and meet expenditure reduction targets.
General Fund expenditures were $42.2 Million at September 30, 2022, representing 22% of the revised budget, with an additional $4.7 Million (2.5%) encumbered.
General Government actual spending of $4.4 Million, represents 19.8% of the annual budget.
This includes salary savings from holding several positions vacant through First Quarter of Fiscal Year 2023.
Public Safety has expenditures of $18.8 Million, representing 21.5% of the annual budget, with savings achieved from keeping a number of positions vacant.
The Police Department (PD) expended $10.8 Million (20.6%) of its budget. The department continues to incur overtime due to impacts of COVID-19 on staffing levels with 25 open sworn positions and 21 professional service staff positions open. Staff continues to manage schedule and staffing needs to ensure appropriate law enforcement coverage for the City.
The ongoing officer staffing shortage has necessitated staffing reassignments and suspension of some programs until minimum staffing levels can be met. Two open officer positions will cover COVID-19 reduction targets. Additional salary and benefit savings will be used for supplies and services. Discussions regarding staffing needs continue between the Police Chief and the City Administrator, and levels with adjustments to be made accordingly.
The Fire Department (FD) expended $8 Million, using 22.8% of its budget. Most operational costs are tracking at or below expected, with additional decreases due to reimbursements from the American Medical Response company for emergency incident response. Unfavorable variances in overtime offset this savings.
At First Quarter, overtime is tracking unfavorably at 31% expended. This is mostly due to personnel use of paid-time-off (sick, vacation, holiday) and covering for firefighters off duty due to injury. Fire will continue monitoring these costs and provide an update for Second Quarter.
Required COVID-19 reductions have been met via reductions to operating costs included in the adopted budget and holding the Fire Inspector II position vacant.
Community Services had actual expenditures of $6.5 Million, or 22.1% of budget. This performance is ahead of expectations.
The Library Department spent $1.5 Million, or 19.5% of its annual budget, through First Quarter 2023. The Library continues to be open at reduced hours post-COVID and has limited access to the public at Central Library due to construction. Despite this, hours have been increased at the Eastside Library, and the Library has continued to deliver materials and robust services in-person, virtually, and through offsite outreach with the Library on the Go Van. Savings in the General Fund for First Quarter are largely due to multiple vacancies, which are expected to be filled by year end.
Required COVID-19 reductions have been met at First Quarter with Salaries & Benefits savings from these open positions.
The Parks and Recreation Department (P&R) had expenditures of $5 Million (23% of annual budget). In the absence of COVID-19 restrictions, facility rentals and other activities increased.
Several expenditure categories came in higher than First Quarter of Fiscal Year 2022 due to filled Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 7 vacancies and increased water and fuel costs. Should warm weather and drought conditions persist, water costs are expected to have a considerable impact on the operating budget. Fuel costs increases may also negatively impact budget performance through the year. Increased Revenue performance may offset these additional expenditures. Required COVID-19 savings targets have been met with Salaries & Benefits savings from several vacancies through First Quarter of Fiscal Year 2023.
The Department continues to provide essential services, such as: park maintenance to ensure community access to safe and clean open spaces; food distribution and senior meal programs to provide nutrition for the community; and recreation programming, camps, and affordable activities both for youth and adults, while complying with required safety protocols to be open should COVID-19 restrictions recur. At the same time, they continue to advance key capital infrastructure planning, design, and construction for operations post pandemic.
The Public Works Department (PW) had expenditures of $2.1 Million, or 18.2% of annual budget for FY2023. reflecting a savings of $1.3 Million. Engineering and Land Development vacancies contribute to the large expenditure shortfall in First Quarter. Additional savings occurred with Administration’s overall expenditures coming in at 2% below budgeted expectations. The Engineering Division continues to maintain productivity targets and anticipates ending the year at or very near target for General Fund subsidy by relying on internal staff for outreach needs and careful management of Supplies and Services spending.
The Sustainability & Resilience Department (S&R) had expenditures of $29,237 (13.2% of annual budget). The General Fund currently contains spending related to a CalRecycle grant, as well as compensation of an Analyst position and part of the Director position. The two positions will be reclassed to the Energy Management Fund, which generates its own revenue. Activity related to the CalRecycle grant will be funded by that grant.
The Community Development Department (CD) had expenditures of $2.8 Million or 18.5% of annual budget. If you include encumbrances of $401,489 the total percentage of funds used is
21.1%. Salaries & Benefits expenditures are significantly below budget due to a departmental vacancy rate of approximately 15% and other required attrition savings measures. The Department expects to use a portion of this savings in MOU agreements that exceeded the budgeted staff increases and changes to the vacation cash-out and maximum hours policy.
Targeted reductions were incorporated at the line-item level during budget development to meet required reductions.
Non-Departmental expenditures include transfers from the General Fund to other funds, the majority of which includes transfers to the Measure C fund for various capital maintenance and improvement projects. In prior fiscal years, the revenue summary table included anticipated yearend budget variances. This represented approximately 1.5% of budgeted operating expenditures in the General Fund and represents staff’s estimate of the favorable expenditure variances (i.e. expenditures under budget primarily from attrition savings from position vacancies) for the year.
The anticipated year-end variance budget is now reported in non-departmental expenditures in the adopted FY2023 budget.
General Fund Reserves Projection
The table below summarizes the reserves projected in the General Fund by the end of FY2023, compared to prior year actual reserves. The table summarizes the General Fund reserve targets of 15% disaster and 10% contingency reserves as required by City Council Resolution 12-066.
Staff will continue to include a projection of anticipated changes to reserves based on likely Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 8 revenue and expenditure projections included in future reports during quarterly reports to the City Council.
General Fund:
Fund Balance
FY2019
Actual
FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Projected
at Q1
FY2023 vs
FY2022
Projected
Change in
Reserve
Contingency
Reserve Target 10% $13,910,966 $13,799,412 $14,255,661 $14,965,025 $16,683,261 $1,718,236 Disaster Reserve
Target 15% 20,866,449 20,699,118 21,383,491 22,447,538 25,024,892 2,577,354 Total Policy
Reserve Target $34,777,415 $34,498,530 $35,639,152 $37,412,563 $41,708,154 $4,295,591 (Below) / Above
Policy (1,513,888) (8,526,275) (1,419,589) 4,110,358 (6,364,088) (10,474,446) Actual Reserves $33,263,527 $25,972,255 $34,219,563 $41,522,921 $35,344,066 ($6,178,855) Self-Insurance Fund
Under-Reserve (2,109,073) (4,580,532) (4,758,252) (5,889,878) (5,889,878) 0 Remaining
Contingency
Reserve
$10,288,005 $692,605 $8,077,820 $13,185,505 $4,429,296 ($8,756,209) The FY2023 adopted budget required the strategic use of a small amount of reserves in order to balance the budget. Even though reserves were largely replenished by the end of FY2022, reserves are projected to be used in FY2023 to continue to balance the budget. The SelfInsurance Fund under-reserve amount represents the burden on the General Fund for the reserve position being lower than the actuarial recommended level.
The graph below summarizes the General Fund Reserves since FY2005, including a projection of ending reserves at the end of FY2023. The FY2023 adopted budget called for the use of $1 Million of reserves to balance the budget, bringing reserves below policy targets in FY2023.
FY2023 also includes the use of carryforward appropriation from FY2022, which is included in the revised budget.
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 9 Enterprise Operating Fund Revenues and Expenses
Unlike the General Fund, which relies primarily on taxes to fund programs and services, Enterprise Fund operations is financed primarily from user fees and other non-tax revenues. The table below summarizes Enterprise Fund revenues and expenses through September 30, 2022, with a comparison to the current fiscal year budget and prior fiscal year expenses.
The expenses shown in the preceding table do not include outstanding encumbrances at September 30, 2022. Inclusion of encumbrances can distort the analysis of budgeted and actual expenditures. Outstanding encumbrances include appropriations that were carried forward from prior year as part of the appropriation carryovers and contracts or blanket purchase orders that have been added in the current year but are expected to be spent over the coming months.
Solid Waste Fund
Solid Waste Revenues are $8.4 Million at the end of First Quarter, which is on target to budgeted amounts. This included $864,000 from the ReSource Center, which was generated by an excess in their Rate Stabilization Fund. According to the Master agreement, when there is excess money in the Rate Stabilization Fund, the County returns the surplus based on a percentage of material Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 10 delivered by each member. Due to delays in construction, the Rate Stabilization Fund had an excess amount, of which the City received $864,000. This disbursement is considered a one-time event and is unlikely to occur in future periods. Without this one-time payment, the Department is tracing well ahead of receipts last year and is on track to meeting this year’s budgeted revenue.
Expenditures are $6.2 Million (26.2% of the budget). Beginning in September, the City changed the way it is paying the County for tipping fees at the ReSource Recovery Center and landfill (paying the County directly rather than through the City’s hauler). This change began in September, so there were some differences in timing of payments, which caused the expenditures to look lower than last year and lower than budget. By the end of Second Quarter, the timing of payments will catch up, and we will be back on track to budget. Staff expect to meet be on budget by year end.
Water Fund
Through the first three months of the Fiscal Year, Water Fund revenues have totaled approximately $18.6 Million, or 26% of the adopted budget, which is on target with staff expectations, including anticipated seasonal variance in revenues, especially rate revenue. This is a common trend as the drier summer months tend to yield higher customer rate revenue. Staff expect this to slow over the winter months. Offsetting this positive variance are several other revenue sources which, due to the timing of payments, are behind budget. These include Water Supply Agreements. Staff expect all revenue lines to end the year at or above budget.
Expenditures ended First Quarter at 19.4% of annual budget, excluding incumbrances, or approximately $28.3 Million. Encumbrances of $7.5 Million bring expenditures up to 30% of annual budget, and include contracted services throughout the Fiscal Year. Although the Water Fund typically has budgetary savings at year end, staff anticipates final numbers will be closer to budget than they are at the end of First Quarter.
Wastewater Fund
First Quarter revenues are on target at $6.8 Million (24.7% of annual budget). Only a portion of Wastewater rates is dependent on water usage, which explains why there is less variability in Wastewater rate revenue when compared to Water rate revenue. Various other revenue sources, such as Interest Income, Sewer Tap Fees, Pre-treatment Analysis, and Fats-Oils-Grease (FOG) Disposal Fees experienced small variances that contributed to the overall balance of revenues.
Expenditures are below budget at $5.2 Million (18.4% of annual budget). Encumbrances of $2.1 Million bring expenditures up to 26.2% of annual budget. The timing of payments for services or obligations in Supplies and Services accounts for most large variances at First Quarter. Staff turnover and vacancies continue to drive savings, bringing Salaries and Benefits in at 22% of annual budget. Staff continues to cautiously spend financial resources and anticipates final numbers will be closer to budget than they are at the end of First Quarter.
Downtown Parking Fund
At First Quarter, actual revenues are at $2.4 Million, or 23.5% of annual budget. Contributing factors include the PBIA assessment coming in at 29% of budget, exceeding expected budget to date by nearly $39,000, due to stronger business activity Downtown. Conversely, Intergovernmental revenue had a shortfall of approximately $11,0000 not yet received for the Crossing Guard Program, but expected by year end. Continued difficulty staffing hourly lots for self-service in the mornings also affected Service Charges, which were down nearly $205,000 from budget to date, or 2% short of target.
Overall expenditures for First Quarter are $2.2 Million, or 20.3% of annual budget. Continued vacancies, including a Parking Supervisor, Marking Maintenance Coordinator, and Associate Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 11 Transportation Planner contribute approximately $212,000 to this savings. Savings in Supplies and Services are mainly due to large unspent encumbrances of approximately $1.1 Million for Facilities Maintenance of the plaza and downtown lots ($992,000) such as landscaping, pest control, janitorial services, and alarm services; State Street Deep Cleaning & Lighting ($66,000); and Equipment Repair ($43,000), including elevator maintenance, Skidata revenue system maintenance, and other electronic equipment repair. These encumbrances are expected to be fully spent by year end. Additional unspent encumbrances for special projects total approximately $356,000, and include the PBIA Assessment Study, Downtown Marketing Contract, and New Beginnings and Safe Parking projects. Staff expects all of these to be fully spent by year end.
Clean Energy Fund
The Santa Barbara Clean Energy Fund began operation in October 2021 and started receiving revenue in Second Quarter Fiscal Year 2022. Revenues are typically recorded one-month in arrears, so while a First Quarter report would typically have three months worth of activity, this report only contains two month’s worth of activity after June’s revenues were accrued back to Fiscal Year 2022. Through two months, revenues are about $5.6 Million, or 16.6% of budget, which is tracking slightly ahead of budget.
Expenditures for the Fund were $3.5 Million (10.6% of annual budget) for FY2023. Expenditures are tracking slightly behind budget at this time. Staff expect to meet budget by year end.
Airport Fund
Total revenue collected through First Quarter is $6.3 Million, or 23.3% of annual budget.
Commercial/Industrial lease revenue is behind projections at 21.3% due to unfilled vacancies of about 8% of leasable spaces. Vacancies are expected to improve as staffing level increases to meet the necessary workload. Commercial aviation revenue is at 24.4% of annual budget. Due to timing of Fuel Flowage and Freight and Charger landing revenues being billed a month in arrears, this category is currently slightly behind projections when it should be trending above budget. Non-commercial aviation revenue is ahead of projections at 26.8% of annual budget.
Terminal revenues are comprised of concessions, ground transportation, parking revenues, and other, smaller revenue categories. These are slightly behind budget at 23%, mostly due to timing of billing and delays in reporting. These issues should be resolved before the end of Second Quarter reporting.
At First Quarter, actual expenditures are at $5.5 Million, or 18.5% of annual budget.
Encumbrances of $3.6 Million bring this up to 30.4%. Much of this is earmarked to cover Debt Service expenditures. Staff expect all encumbered funds to be fully spent by year end.
Golf Fund
At First Quarter, actual revenues are $1.2 Million, or 32.5% of annual budget. This revenue figure is 13% ahead of First Quarter revenues in Fiscal Year 2022. Paid rounds remain strong due to favorable weather conditions and the ongoing popularity of the sport. By September 30, 2022, 32% of the projected 60,000 rounds have been met, and current trend indicate this number may be expected by 25-30% by year end (15,000-19,000 rounds).
Expenditures at First Quarter are $697,744 (21.2% of annual budget), which is consistent with projected levels. Encumbrances of $2.1 Million bring committed expenditures to 87.1%, and are due mostly to contracted services which will be spent by the end of the Fiscal Year.
Waterfront Fund
The aftermath of the global pandemic continues to negatively impact Waterfront Department revenues through First Quarter of Fiscal Year 2023, but the Department is seeing signs of Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 12 economic recovery. We continue to closely monitor revenues with the growing concern that we could be headed into some form of economic recession.
Revenues for First Quarter of Fiscal Year 2023 are $5.3 Million, or 31.3% of annual budget.
Although Commercial Leases are down 2.4% ($18,641) and Slip Permit Transfer Fees are down 27% ($124,800) versus last year at this time, Food Service Leases are up nearly 8% ($83,917) and Parking Revenue is up over 30% (306,043) over prior year. Although early in the Fiscal Year, staff project year-end revenues to come in above budgeted estimates.
Actual expenditures for First Quarter are $4.5 Million (23.6% of annual budget). Encumbrances of $1.1 Million bring that to 29.3% of annual budget. Numerous vacancies, including Maintenance Workers, Waterfront Business Manager, and several hourly positions drove savings in Salaries and Benefits, which finished slightly below budget for the first three months of the Fiscal Year.
Supplies and Services also came in below budget. Combined savings for the Department are anticipated at nearly $1 Million by year end.
Enterprise Operating Funds: Year-End Projected Reserves The table below summarizes the anticipated impact on reserves in each of the major enterprise funds at the end of FY2023 compared to policy reserve targets.
All enterprises ended FY2022 in a favorable reserve position with funds that will be used for much needed capital improvements for many enterprise funds. The Clean Energy fund will propose a reserve policy in the future as a formal policy has yet to be established being the enterprise is in its infancy stage. Staff developed and presented balancing strategies as part of the FY2022 budget process to minimize the use of reserves and a plan for replenishment, as per Resolution 12-066.
Fiscal Year 2023 Interim Financial Statements
For the Three Months Ended September 30, 2022 (25% of Year Elapsed) 13 Interdepartmental Services Operating Fund Revenues and Expenses The City has established internal service funds for centralized services that provide support across most or all funds and departments. These functions primarily include fleet, facilities, risk management, and information technology. The interim quarterly reports would typically not discuss in detail major changes in the City’s internal services departments and funds as major changes typically do not occur during the year.
Self-Insurance Fund (SIF)
The City purchases insurance policies to cap its exposure to loss for specific hazards. The SIF accumulates revenues through an annual allocation from departments as an expenditure to each department. The SIF then pays for the program’s annual renewals for insurance coverage, claims that may need to be paid during the fiscal year, and the staff administering the programs.
The SIF has experienced financial challenges in recent years. The annual allocations coming into the SIF from departments has remained relatively flat because of the budgetary challenges facing the City’s General Fund and other funds. The cost to the City to retain the existing property, excess general liability, and other insurance programs has increased substantially over the years.
Liability coverage has become more expensive across the nation due to recent large losses from law enforcement and other claims. And property coverage has become more expensive due to insurance companies factoring in increased costs due to recent droughts and wildfires in the Western United States and California, in particular.
The most recent actuarial report recommended that the City have an $18.3 Million reserve balance in the SIF to be able to continue to fund the City’s existing insurance program and cover reasonably anticipated claim activities. The FY2023 budget assumed an ending fund balance of $6.5 Million in the SIF.
On November 16, 2021, staff presented an overview to the Finance Committee regarding major changes anticipated in the insurance industry, budget considerations for FY2022 and FY2023, and substantial increases to operating department allocations into the SIF, to ensure ongoing premium and claim payment costs can be met and adequate reserves can be achieved. The Finance Committee unanimously supported implementing a plan to gradually increase allocations into the SIF over the next nine fiscal years to target achieving reserves at or near the actuarial recommended level. Staff built in these allocation increases into the FY2023 adopted budget.
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
GENERAL FUND (Fund 1000)
Increase appropriations for civil litigation and code enforcement/prosecution costs and reduce appropriations for facilities cost. $ - 10,000.00 $ (10,000) $
$ - (10,000.00) $ 10,000 $
Increase estimated revenues and appropriations for a transfer of $30,000 from the Technology Fee Reserve (3000- 331020) to provide funding required to upgrade Building & Safety inspectors to laptops for use in the field, add tablets for use by board and commission members to facilitate an improved digital plan viewing experience, and add improved plan review software to create a more efficient plan review process. The Technology Fee reserve has $724K available at the end of FY22.
$ 30,000 30,000 $ - $
Increase estimated revenues and appropriations in the amount of $22,000 to replace a damaged and outdated overhead door at Airport Fire Station 8. The Airport is reimbursing the Fire Department for the replacement costs. Public Works Facilities Management is overseeing the replacement.
$ 22,000 22,000 $ - $
Total General Fund (1000) $ 52,000 52,000 $ - $
SPECIAL REVENUE FUNDS
Comm.Development Block Grant Fund (2130)
Reduce estimated revenues and appropriations to adjust to actual award amount. The FY23 budget for the CDBG Fund was developed using the prior year's award amount as the official FY23 CDBG award notification had not yet been received. The actual FY23 CDBG award amount is $29,389 less than the amount that was used for budget development.
This entry adjusts the FY23 budget to the actual FY23 award amount. $ (29,389) (29,389) $ - $
Total Comm.Development Block Grant Fund (2130) (29,389) $ (29,389) $ - $ Federal Home Loan Program Fund (2140)
Increase revenue and expenditure appropriations in the HOME program by $62,618 to adjust to actual award amount.
The FY23 budget for the HOME Fund was developed using the prior year's award amount as the official FY23 HOME award notification had not yet been received. The actual FY23 HOME award amount is $62,618 more than the amount that was used for budget development. This entry adjusts the FY23 budget to the actual FY23 award amount. $ 62,618 62,618 $ - $
Increase estimated revenues and appropriations by $3,767 in the HOME Fund. Each year there is a requirement to award the program income received during the prior fiscal year. This adjustment is necessary to have sufficient appropriations to fund the required award.
$ 3,767 3,767 $ - $
Increase appropriations by $2,238 in the HOME Fund. On an annual basis, the HOME Fund budget should be balanced.
Total revenues should equal total expenditures. Due to position allocation changes and other moving costs, the final FY23 HOME Fund budget was not in balance. This entry adjusts the budget to bring it in to balance. $ - 2,238 $ (2,238) $ Total Federal Home Loan Program Fund (2140) 68,623 $ 66,385 $ (2,238) $ Perm Local Housing Alloc Fund (2150)
Increase revenue and expenditure appropriations in the PLHA Fund to adjust budgets to actual award amounts. Budget development for the PLHA Fund is based on an estimate prior to receiving the actual award amount from the State. This entry adjusts revenue and expenditures to accruately reflect the actual award amounts received for Fiscal Years 2023 and 2022. While this entry creates expenditure appropriations, all programming of activity in the PLHA Fund will return to Council as needed for contract approval.
$ 599,302 599,302 $ - $
Total Perm Local Housing Alloc Fund (2150) $ 599 599,302 $ - ,302 $ Community Development Miscellaneous Grants Fund (2810)
Increase estimated revenue and appropriations in the Community Development Miscellaneouse Grants Fund by $10,000.
This entry programs an additional $10,000 in REAP Grant Funds. The City received a REAP in the amount of $499K with a period of activity from 1/1/21 through 9/30/23. The remaining balance in the grant is set aside for Grant Administration and reimbursement of staff time spent on grant activities. The Grant Administration is not going to be fully spent and there is a need for additional support from interns. This entry allocates $10,000 that was previously set aside for Grant Administration to hourly salaries for interns.
$ 10,000 10,000 $ - $
Total Community Development Miscellaneous Grants Fund (2810) 10,000 $ 10,000 $ - $ City of Santa Barbara
Fiscal Year 2023 Financial Statements for the Three Months Ending September 30, 2022 Schedule of Proposed First Quarter Budget Adjustments
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
SPECIAL REVENUE FUNDS (Continued)
Library Miscellaneous Grants Fund (2850)
Increase estimated revenue and appropriations as the Santa Barbara Public Library was awarded a $20,000 grant by SB ACT to support outreach and resource navigation at Community Connections programs. $ 20,000 20,000 $ - $ Increase estimated revenue and appropriations as the Friends of the Eastside Library gave the Eastside Branch Library an additional $20,267.60 contribution to support Library collections and supplies. $ 20,268 20,268 $ - $ Increase estimated revenue and appropriations as the Packard Foundation awarded the Library Department $4,000 for Stay and Play programming which supports families and caregivers. $ 4,000 4,000 $ - $ Total Library Miscellaneous Grants Fund (2850) 44,268 $ 44,268 $ - $ Parks and Recreation Miscellaneous Grants Fund (2860)
Increase estimated revenue and appropriations to receive a final disbursement/donation from the Elizabeth Firth Wade Endowment Foundation for A.C. Postel Memorial Rose Garden. $ 25,000 25,000 $ - $ Total Parks and Recreation Miscellaneous Grants Fund (2860) 25,000 $ 25,000 $ - $ Capital Outlay Fund (3000)
Increase appropriations to transfer out $30,000 from the Technology Fee Reserve (3000-331020) to provide General Fund (1000) funding required to upgrade Building & Safety inspectors to laptops for use in the field, add tablets for use by board and commission members to facilitate an improved digital plan viewing experience, and add improved plan review software to create a more efficient plan review process. The Technology Fee reserve has $724K available at the end of FY22. $ - 30,000 $ (30,000) $
Total Capital Outlay Fund (3000) $ - 30,000 $ (30,000) $
ENTERPRISE FUNDS
Airport Operating Fund (5700)
Increase appropriations by $250,000 from Airport Operating Reserves for TSA Queueing Support - Due to record levels of enplanements and new requirements, the TSA queuing is often spilling downstairs requiring additional Security Aide support; due to difficulty in recruitment, the need to contract this service out has become a necessity. $ - 250,000 $ (250,000) $
Increase appropriations by $33,000 from Airport Operating Reserves for Airport Terminal Passenger Profile and Economic Impact Study with Visit Santa Barbara and conducted by Destination Analytics. $ - 33,000 $ (33,000) $ Increase appropriations by $22,000 from Airport Operating Reserves to replace a damaged and outdated overhead door at Airport Fire Station 8. The Airport is reimbursing the Fire Department for the replacement costs. Public Works Facilities Management is overseeing the replacement.
$ - 22,000 $ (22,000) $
Total Airport Operating Fund (5700) $ - 305,000 $ (305,000) $ Waterfront Operating Fund (5800)
Increase appropriations to transfer out $250,000 from the Waterfront Operating Fund to Watefront Capital Fund for interior dredging. $ - 250,000 $ (250,000) $
Total Waterfront Operating Fund (5800) $ - 250,000 $ (250,000) $ Waterfront Capital Fund (5810)
Increase appropriations by $425,498 from the Waterfront Capital Fund reserves for various capital projects in FY 2023. 425,498 $ - $ (425,498) $ Increase estimated revenues to transfer in $250,000 from the Waterfront Operating Fund to Watefront Capital Fund for interior dredging. $ 250,000 - $ 250,000 $
Total Waterfront Capital Fund (5810) $ 250,000 425,498 $ (175,498) $
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Construction Management Services for Fiscal Year 2021B Water Main Replacement Project [Agreement]
RECOMMENDATION:
That Council authorize the Public Works Director to execute a professional services contract with Flowers & Associates, Inc. in the amount of $344,577 for construction management and inspection services for the Fiscal Year 2021B Water Main Replacement Project, and approve expenditures of up to $34,458 for potential extra services that may result from necessary changes in the scope of work.
DISCUSSION:
Background
The Fiscal Year 2021B Water Main Replacement Project (Project) will replace approximately two miles of aging and at-risk water mains at high-priority locations throughout the City of Santa Barbara (City). Long-term goals include more efficient maintenance and control of the water system, while also providing a safe and reliable water supply. Construction is anticipated to take place between January 2023 and August 2023.
Project Description
The construction work consists of a combination of conventional water main replacements on various streets throughout the City and the installation of a new raw water main on Santa Barbara Street and Anapamu Street. The design intent is to replace water mains along portions of Alberta Avenue, Alisos Street, Arrellaga Street, Cliff Drive, Gravilla Drive, Loma Alta Drive, Mason Street, San Andres Street, Santa Barbara Street, and Anapamu Street.
Construction Phase Consultant Engineering Services
Flowers & Associates, Inc. (Flowers) will provide construction management and inspection services during the construction phase of the Project. Flowers is responsible Agenda Item No. 7
File Code No. 540.06
Council Agenda Report
Construction Management Services for Fiscal Year 2021B Water Main Replacement Project [Agreement]
November 15, 2022
for hosting the preconstruction conference and weekly meetings; preparing associated conference memos; reviewing submittals; distributing shutdown notices to affected businesses and residents; scheduling all required testing services with the City; maintaining records; responding to public inquiries; entering utility asset data on the City’s Cartegraph system; reviewing pay requests; tracking project quantities; providing project monitoring with digital photographs and daily observation reports; and providing a final report at the end of the Project.
Flowers was selected through a competitive Request for Proposals process that included multiple qualified firms. Selected consultants were added to an on-call list. Flowers was selected from the on-call list to support this Project.
Staff recommends that Council authorize the Public Works Director to execute a contract with Flowers in the amount of $344,577.00 for construction management and inspection services for the Project, and approve expenditures of up to $34,457.70 for potential extra services, for a total of $379,034.70.
The public may request a copy of the contract for review from the Public Works Department by contacting [email protected].
Community Outreach
Prior to construction, City staff will send out public outreach mailers, the City News In Brief newsletter, and Nextdoor social media posts to alert residents and businesses of the upcoming work. During construction, the contractor will deliver door hangers for those directly impacted by the work.
Council Agenda Report
Construction Management Services for Fiscal Year 2021B Water Main Replacement Project [Agreement]
November 15, 2022
BUDGET/FINANCIAL INFORMATION:
The following summarizes all estimated Project costs:
ESTIMATED TOTAL PROJECT COSTS
Design (Stantec Consulting Services Inc.) $200,000.00
Other Design Costs – City Staff, Environmental $106,985.00 Design Subtotal $306,985.00
Estimated Construction Contract with Change Order Allowance $3,950,000.00 Estimated Construction Management/Inspection (Flowers) $379,034.70 Estimated Construction Management – City Staff $83,091.00 Estimated Other Construction Costs (Outreach Efforts) $10,000.00 Construction Subtotal $4,422,125.70
TOTAL PROJECT COST $4,729,110.70
There are sufficient expenditure appropriations in the Water Capital Fund Budget in Fiscal Year 2023 to fund the contract, including extra services, with Flowers & Associates, Inc.
ENVIRONMENTAL REVIEW:
The Project received a California Environmental Quality Act Categorical Exemption on August 6, 2022, and a Coastal Exemption on October 22, 2022.
WATER COMMISSION:
This item was presented to the Water Commission at its meeting on October 20, 2022, and the Commission voted 4:0:1 in support of staff’s recommendations.
PREPARED BY: Ashleigh A. Shue, P.E., Principal Engineer/VF/rl SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: On-Call Water Main Design Services for Water Main Replacement Program [Agreements]
RECOMMENDATION: That Council:
A. Authorize the Public Works Director to execute a City Professional Services Agreement with Stantec Consulting Services Inc. in an amount not to exceed $3,000,000 for on-call water main design services for a term of up to five years; and
B. Authorize the Public Works Director to execute a City Professional Services Agreement with Cannon Corporation in an amount not to exceed $3,000,000 for on-call water main design services for a term of up to five years.
DISCUSSION:
Background
The City of Santa Barbara’s (City) water system is comprised of a surface water treatment plant, a groundwater treatment plant, 12 pump stations, 13 reservoirs, and 19 pressurereducing stations. These facilities convey water through approximately 307 miles of water mains for the consistent delivery of safe drinking water to the City’s water customers. In the event of an unanticipated equipment failure, it is important to have the necessary engineering support available to quickly assist with returning equipment to working order.
Replacing segments of the water main prior to breaking allows the system to operate efficiently. The City aims to complete two water main replacement projects per year, with the goal of replacing two percent of the City’s water mains each year.
Staff desires to have professional engineering firms on-call to provide timely preparation of plans and specifications for ongoing water main replacement projects.
Project Description
Through a publicly advertised Request for Qualifications process, the City received proposals from the following six professional engineering firms:
Agenda Item No. 8
File Code No. 540.06
Council Agenda Report
On-Call Water Main Design Services for Water Main Replacement Program [Agreements] November 15, 2022
1. Cannon Corporation (Cannon)
2. Jensen Design & Survey, Inc.
3. Lee & Ro, Inc.
4. MKN & Associates, Inc.
5. Stantec Consulting Services Inc. (Stantec)
6. Wallace Group
Each firm’s proposal responded to an example task order for an anticipated water main replacement project. Staff determined that the proposals prepared by Stantec and Cannon were best suited to meet the City’s needs. These firms ranked highest, are well qualified, and have substantial water resources engineering experience. Staff recommends that Council approve both Stantec and Cannon to be on the City’s prequalified list to provide on-call engineering support for water main replacement projects.
On-Call Design Phase Consultant Engineering Services
Staff recommends that Council authorize the Public Works Director to execute two City Professional Services Agreements: one with Stantec and one with Cannon, each in an amount not to exceed $3,000,000 for on-call water main design. Each contract is expected to cover, at minimum, two water main projects per fiscal year over the span of the five-year period.
The public may request a copy of each contract for review from the Public Works Department by contacting [email protected].
BUDGET/FINANCIAL INFORMATION:
No funds will be encumbered until individual projects are identified. At that time, staff will negotiate the cost for each individual project with the selected firm and create a task order. Funds will be encumbered prior to the start of work. Expenditures for on-call water main design services will be funded by expenditure appropriations in the Water Capital Fund that are existing or included in the annual budget during the budget process.
SUSTAINABILITY IMPACT:
On-call engineering services will provide the ability to respond rapidly to potential operational and maintenance problems at water system facilities, such as water main breaks and wasted water. As a result, the water system will be able to better provide continuous safe drinking water to help ensure public health and safety.
ENVIRONMENTAL REVIEW:
All water main replacement projects are reviewed for compliance with the California Environmental Quality Act prior to construction.
Council Agenda Report
On-Call Water Main Design Services for Water Main Replacement Program [Agreements] November 15, 2022
WATER COMMISSION:
This item was presented to the Water Commission at its meeting on October 20, 2022, and the Commission voted 4:0:1 in support of staff’s recommendations.
PREPARED BY: Ashleigh A. Shue, P.E., Principal Engineer/VF/rl SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: City Administrator’s Office
SUBJECT: Cancellation of Certain Council Meetings in 2023 RECOMMENDATION:
That Council cancel the regular Council Meetings on the following dates: January 3, January 17, February 21, March 28, April 4, May 30, June 20, July 4, July 11, August 8, August 15, September 5, November 14, November 21, November 28, December 19, and December 26, 2023.
DISCUSSION:
Each year we review the calendar for the regular City Council Meeting dates.
The Council meeting schedule has been established based on cancelling the Council meetings on the Tuesdays following a holiday, and providing for a summer and winter break. Council canceled these same meetings in 2022. We are now proposing the cancellation of meetings for the next year.
Using this criteria, the following meetings would be cancelled:
Tuesday, January 3, 2023 (Tuesday after New Year’s Day Holiday); Tuesday, January 17, 2023 (Tuesday after Martin Luther King Jr. Holiday); Tuesday, February 21, 2023 (Tuesday after Presidents Day Holiday) Tuesday, March 28, 2023 (Spring Break);
Tuesday, April 4, 2023 (Tuesday after Cesar Chavez Day Holiday); Tuesday, May 30, 2023 (Tuesday after Memorial Day Holiday); Tuesday, June 20, 2023 (Tuesday after Juneteenth Holiday); Tuesday, July 4, 2023 (Tuesday July 4th Holiday);
Tuesday, July 11, 2023 (Summer Break);
Tuesday, August 8, 2023 (Summer Break);
Tuesday, August 15, 2023 (Summer Break);
Tuesday, September 5, 2023 (Tuesday after Labor Day Holiday); Tuesday, November 14, 2023 (Tuesday after Veteran’s Day Holiday); Tuesday, November 21, 2023 (Tuesday before Thanksgiving Holiday); Tuesday, November 28, 2023 (Tuesday after Thanksgiving Holiday); Agenda Item No. 9
File Code No. 120.09
Council Agenda Report
Cancellation of Certain Council Meetings in 2023
November 15, 2022
Tuesday, December 19, 2023 (Winter Break);
Tuesday, December 26, 2023 (Winter Break)
PREPARED BY: Nicole Grisanti, Administrator’s Office Supervisor SUBMITTED BY: Rebecca Bjork, City Administrator
APPROVED BY: City Administrator's Office
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Update on Santa Barbara County Association of Governments Broadband Strategic Plan
RECOMMENDATION:
That Council receive and comment on a presentation by the Santa Barbara County Association of Governments and the Broadband Consortium of the Pacific Coast on the published Strategic Plan.
DISCUSSION:
The Santa Barbara County Association of Governments Broadband Strategic Plan team will make a presentation to Council on the scope of the project, the published Strategic Plan, and the anticipated next steps for the region and the City of Santa Barbara (City).
The published Strategic Plan, including instructions for the public to complete an ongoing survey and speed test, can be found at www.sbcag.org/broadband.
BUDGET/FINANCIAL INFORMATION:
The City used American Rescue Plan Act funds from the Federal Government to pay for the City’s $60,460 share of this work effort.
PREPARED BY: Adam Hendel, P.E., Principal Engineer/sk
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
Agenda Item No. 10
File Code No. 150.03
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: Environmental Services Division, Sustainability & Resilience Department
SUBJECT: Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries
RECOMMENDATION:
That Council direct staff to include proposed changes to solid waste programs and services in negotiations for a new Solid Waste Franchise Agreement with MarBorg Industries, including implementation of industry standard residential curbside cart collection.
EXECUTIVE SUMMARY:
The City is preparing for the expiration of its current solid waste franchise hauler agreement (Agreement) with MarBorg Industries (MarBorg) in June 2023. As directed by Council on July 19, 2022, City staff and solid waste consultants from R3 Consulting Group Inc. (R3) are negotiating the terms and conditions of a new Agreement with MarBorg.
Negotiations began in August 2022 and are anticipated to conclude by January 2023 with the intention to recommend a new Agreement to Council by March 2023.
The City conducted an online survey for solid waste customers from June to September 2022, which indicated that a majority of customers are either satisfied or very satisfied with MarBorg’s services. Respondents to the survey provided feedback regarding priorities for enhanced service offerings, which are being pursued during the negotiation process, in addition to new and enhanced programs and services recommended by City staff and R3. New and enhanced programs and services being considered in negotiations include:
Enhancements to a variety of neighborhood collection services Compliance with new State legislative mandates
Terms and conditions reflecting current industry standards in a variety of areas Agenda Item No. 11
File Code No. 630.02
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
Changes to compensation methodology and financial reporting Transitioning residential collection service to a curbside cart collection program Negotiations are progressing smoothly and are anticipated to be completed within the eight-month timeline established by Council. Staff, R3 and MarBorg intend to negotiate financial outcomes that will minimize or avoid the need for increases in small residential (one to four units) curbside customer rates for the collection services provided by MarBorg in fiscal year (FY) 2025. Small residential customers who opt-in to “on-premises” collection of solid waste containers will see increased rates corresponding to the higher cost of providing on-premises collection service.
At this time, Council is only being requested to provide direction relating to the preparation of the final draft Agreement that is under negotiation. Final approval of that Agreement will be subject to later Council action, anticipated in February or March 2023. Any changes in MarBorg’s compensation that might result from service delivery changes and that would require adjustments to the City’s customer rates will be subject to future Council action after compliance with Proposition 218 procedural and substantive requirements.
Staff and R3 presented proposed changes to the solid waste programs and services to the Council Sustainability Committee on October 17, 2022, and the Committee voted unanimously to forward a recommendation to Council supporting changes for the new MarBorg Solid Waste Franchise Agreement.
DISCUSSION:
Background
The solid waste industry has changed significantly since the City first entered into the Agreement with MarBorg in 2003. In the last ten years, a series of legislative mandates have been signed into law requiring recycling and organic collections services in certain sectors and establishing targets to reduce statewide disposal of organic waste.
Additionally, changes in recycling and labor markets and advancements in technology have shifted industry operating standards.
Implementing these mandates and new industry standards into a new Agreement will involve significant changes. Additionally, evaluating and incorporating lessons learned since current programs and services were put into place will be critical to developing a modern Agreement in alignment with industry best practices and the service needs of the Santa Barbara community. To support the City in that effort, on April 12, 2022, Council approved a professional service agreement with R3 for expert consulting services relating to developing and negotiating the new Agreement.
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
On June 13, 2022, the Council Sustainability Committee voted to recommend pursuing a direct negotiation with MarBorg, establishing an eight-month period to come to an agreement, while maintaining the right to conduct competitive procurement if an agreement is not reached during that time, as well as to extend the existing contract by one year. On July 19, 2022, the City Council voted to support the Sustainability Committee’s recommendation.
Community Survey Results
Staff and R3 prepared for negotiating programs and services for the City by conducting a community survey from June through September 2022. There were over 1,200 respondents to the survey, which was conducted online, and while the results are not statistically significant, the majority of respondents indicated being satisfied or very satisfied with MarBorg’s services. The majority of respondents also indicated that quality of overall service was of highest priority, with range of services provided and cost of service being the next highest overall priorities. Respondents also expressed interest in broader access to household hazardous waste (HHW) collection services, access to compost for gardens and backyards, and additional bulky item pickups, in that order of priority.
Status of Negotiations
Staff, MarBorg and R3 are meeting monthly to negotiate terms, conditions, programs, and services for inclusion in the new Agreement, which is proposed to be a 10-year Agreement with an optional 5-year extension. Negotiations are progressing well and are on-track for successful completion within the eight-month period approved by Council.
Staff anticipates bringing a recommended Agreement with MarBorg forward to Council in February or March 2023.
During negotiation meetings in August and September, Staff, MarBorg and R3 identified certain opportunities for changes to solid waste programs and services that may be necessary and desirable to include in the new Agreement. While changes to programs and services are still being negotiated and are thus still subject to revision, the purpose of this item is to brief Council on the nature of those changes and seek feedback.
Enhanced Neighborhood Collection Services
Staff is exploring potential enhancements and additions to several existing MarBorg programs and services which, together, will contribute to greater cleanliness on City streets and public rights-of-way. It is possible that enhanced neighborhood collection services could be phased in over time in order to minimize or avoid changes in rates for MarBorg-provided services in FY 2025. The enhanced services are summarized below.
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
Bulky Items: Expanding bulky item collection service to include large residential units within 5 business days of requests by residents., which would triple the amount of bulky item collections available to residents in the City.Palm fronds will also now be accepted in bulky item collections.
Abandoned Waste: Enhancing abandoned waste clean-up efforts, which would be provided within 48 hours of City direction and provide for a greater number of abandoned waste collections based on City’s needs.
Palm Fronds: As requested by City staff, providing collection of palm fronds cleaned up by City crews on City property. Separately, collection of palm fronds generated on residential properties via the bulky item collection service provided to residents.
Clean Santa Barbara and City Services: Providing additional solid waste collection services via roll-off containers from the City’s designated yard locations as well as for the Clean Santa Barbara program.
Premium Sunday Service: Providing a premium Sunday collection service to businesses that subscribe to service on all other collection days. Household Hazardous Waste Collection Events: Providing periodic events for City residents to drop-off HHW at convenient and centralized locations, supplementing the existing Community HHW Collection program at UCSB.
Programs and Services for Legislative Compliance
A primary reason to update the City’s Agreement with MarBorg is to secure programs and services to facilitate compliance with State legislative requirements.
Over the last ten years, the solid waste industry has undergone a series of significant changes in response to post-consumer material markets and state legislation, driving the need to create a more adaptive system. Some of the major legislation includes Mandatory Commercial & Multi-Family Recycling (AB 341 (2012)) and Mandatory Commercial Organics Recycling (AB 1826 (2014)), which require commercial and multi-family residents to subscribe to recycling and organic collection services, and Short-Lived Climate Pollutants (SB 1383 (2016)), which is intended to reduce greenhouse gas emissions, such as methane, and address food insecurity in California.
SB 1383 imposes significant new administrative requirements on jurisdictions including program implementation, reporting to CalRecycle, and enforcement. The following are not included in the current Agreement and will be incorporated into the new Agreement to address these important changes:
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
New Containers/Lids and Labeling: The City must adopt a collection system that complies with prescribed labeling and container or lid color for all account holders.
This includes providing new containers or lids for those that do not comply. This City’s brown trash containers do not comply as SB 1383 requires them to be grey or black. Brown trash containers will be replaced with grey containers during the Agreement to comply with this requirement.
Contamination Monitoring: SB 1383 includes annual inspection requirements to verify self-hauler compliance, including inspections of Tier One and Tier Two commercial edible food generators to verify compliance with food recovery requirements and annual residential and commercial route reviews to visually assess container contamination.
Reporting and Data Tracking: There are a number of reporting requirements that the City intends to have MarBorg fulfill, including type of organic waste collection service(s) provided to generators, results of waste evaluations performed to minimize contamination and the number of resulting targeted route reviews, and the total number of generators that receive each type of organic waste collection service provided.
Dedicated Staffing, New Collection Vehicles, and Other Industry Standards The new Agreement will also include terms and conditions meeting industry standards in a variety of areas. Among those are:
Dedicated Staffing: MarBorg will provide a dedicated point-of-contact serving as the primary liaison to the City and being responsible for resolution of City inquiries (such as service needs, complaint resolution, reporting requests, etc.). New Collection Vehicles: MarBorg’s collection vehicles will be replaced as needed during the term of the Agreement. Language will be negotiated into the contract to prioritize zero emission vehicle technologies as soon as they become economically and technologically viable.
Other industry standard terms and conditions include, but are not limited to:
Reporting: To meet legislative requirements and facilitate best practices in management and administration of the Agreement.
Performance Standards: Providing the City with assurances of MarBorg’s performance including administrative penalties for uncured failures to perform.
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
Performance Reviews: Providing the City with the ability to audit MarBorg’s operations and finances periodically to ensure adherence to the terms and conditions of the Agreement.
Risk Management: Meeting current City standards for insurance coverages and performance bond assurances.
Residential Curbside Cart Collection Program
The City’s existing residential collection program is provided in an outdated manner compared to current industry standard in Santa Barbara County and the rest of California.
Currently, residential collection services in the City are provided via collection vehicles that require two employees to exit the vehicle to gather containers and manually move those containers to the rear of the collection vehicle for emptying. Containers are often located away from the public right-of-way, meaning that employees spend valuable time walking to and from the collection vehicle to gather and return containers. MarBorg is proposing to move away from this very labor intensive means of providing residential collection services.
The approach that MarBorg is proposing is the same collection approach that has been approved in MarBorg’s other service areas County-wide and is the industry standard for communities in California. This approach entails use of automated collection vehicles (operated by one employee) which use a mechanical arm to collect specially designed wheeled carts which are placed at the curb by residents. MarBorg has implemented (or is imminently scheduled to implement) this residential curbside cart collection program in all the other communities to which it provides services. The program has been wellreceived in those communities, and, according to the City’s consultant, R3, this collection approach has been in widespread use throughout the State for decades and is thus a time-proven method of providing residential collection service.
Residential curbside cart collection for the City will be flexible, providing for cost-effective rates for most of the customers while maintaining an option for those who would like to pay for the added convenience of “on-premises” non-curbside service. There are many benefits to a residential curbside cart collection program, including but not limited to:
Efficiency: Shorter service time to collect carts from the curb. Reduced Idling: Fewer emissions from idling vehicles due to shorter service time.
Traffic Safety: Safer traffic neighborhood traffic conditions resulting from less time with trucks collecting containers in the street.
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
Worker Safety: Safer working conditions for MarBorg employees by virtue of less need to physically maneuver containers.
Customer Convenience: Wheeled containers that are easier for customers to maneuver.
Litter Improvements: Reduced roadside litter by providing containers with attached lids.
Uniformity: Cleaner appearance of roadways with standardized containers.
Via the residential curbside cart collection program, MarBorg will provide every residential customer in the City with wheeled carts (color coordinated to meet the requirements of SB 1383) for collection of trash, recycling and organic waste. Customers will place those wheeled carts out to the curbside on their collection day and MarBorg will collect the containers from the curbside collection point. MarBorg will employ the new automated collection vehicles where the conditions of service make automated collection feasible (estimated at 60% of the City’s residential customers) and will continue to employ the current approach in areas of the City where automated collection is infeasible due to density and/or traffic conditions (estimated at 40% of the City’s residential customers).
With this change, all residential customers will need to use wheeled carts (to which 70% of customers already subscribe) and place those carts curbside. Customers will not be allowed to use non-wheeled cans, and all customers with non-wheeled cans will be provided new wheeled carts (affecting 30% of customers). Currently, MarBorg provides collection service customers using non-wheeled cans on-premises as a default service.
For small residential customers (one to four units) the default collection option will be at the curbside, with customers being able to opt-in to on-premises collection service at an additional cost-of-service, which will be above the cost of curbside collection (with exception for customers requiring a disability accommodation).
Staff and R3 concur with MarBorg that the change to residential curbside cart collection should be included in the new Agreement. If approved by Council, the change to this new collection approach would be enacted over time as per an agreed-upon transition schedule, providing the City and MarBorg with plenty of time and opportunity to ensure a smooth transition. Customers will be provided plenty of advance notice via outreach and education regarding the change and will have the ability to keep or change their subscription levels during the transition. MarBorg leadership will personally oversee the container exchange process and will use MarBorg employees to deliver the new carts (not a third-party service provider which is typically the case for such transitions).
Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
The transition to the residential curbside cart collection program would be conducted over several months and include the following steps to provide the community with enough time to prepare.
Mail first packet of information to customers
Send second letter to customers regarding container exchanges Send third letter to customers regarding container exchanges Send reminder for service change and cart delivery
Complete exchange of remaining cans for carts
Revised Compensation Methodology
The means of compensating MarBorg in the current Agreement are complicated, outdated, and not in-keeping with industry standards. Currently, MarBorg is compensated based on a complex set of calculations wherein the amount due to MarBorg is derived based on what the City collects from solid waste customers. Additionally, MarBorg’s current compensation includes compensation for the post-collection costs of processing, recycling, composting and disposal, which the City intends to pay directly to the County pursuant to its Material Delivery Agreement going forward.
Via the new Agreement, MarBorg will be compensated for collection services it provides to customers in accordance with a set of cost-of-service per unit rates. Those cost-ofservice compensation rates will originally be set based on financial analysis conducted by the City, R3 and other City consultants, and subject to negotiation and agreement with MarBorg. Once set, the compensation per unit will be adjusted annually in accordance with a consumer price index (CPI) posted by the Bureau of Labor Statistics (BLS). Postcollection costs will be paid to the County by the City directly, and will no longer be included as a pass-through cost in MarBorg’s compensation. MarBorg will also provide the City with financial statements necessary for the City to periodically quantify the costof-service provided to the City and the reasonableness of compensation to MarBorg.
BUDGET/FINANCIAL INFORMATION:
Proposed changes to solid waste programs and services to be provided by MarBorg via the new Agreement, including amounts of compensation to MarBorg for those programs and services, are still being negotiated. Staff and R3 are not yet positioned to provide specifics regarding resultant effects on MarBorg’s compensation and the City’s customer rates. Staff, R3 and MarBorg intend to negotiate financial outcomes that will minimize or avoid the need for increases in small residential (one to four units) curbside customer Council Agenda Report
Consideration of Changes to Solid Waste Programs and Services for Inclusion in a New Solid Waste Franchise Agreement with MarBorg Industries November 15, 2022
rates for the collection services provided by MarBorg in FY 2025. Small residential customers that choose to opt-in to on-premises collection, and that are not able to demonstrate the need for a disability accommodation, will see increases in their collection rate as a result of higher cost-of-service compensation to MarBorg for on-premises collection service.
The next steps in the negotiation process will be to review compensation proposals from MarBorg, negotiate revisions as necessary to achieve desired outcomes, and present a recommended suite of programs, services, and compensation for Council consideration.
Any changes in MarBorg’s compensation that would require adjustments to the City’s customer rates will be subject to future Council action after compliance with Proposition 218 procedural and substantive requirements.
Compensation to MarBorg is just one part of the rates that the City sets and charges for solid waste service and that overall rates in FY 2025 may still be subject to increase. This is because rates charged by the City also include post-collection costs of processing, recycling, composting and disposal which the City will pay to the County, and which are anticipated to increase in the coming fiscal year.
PREPARED BY: Lorraine Cruz Carpenter, Acting Environmental Services Manager SUBMITTED BY: Alelia Parenteau, Acting Sustainability and Resilience Director APPROVED BY: City Administrator’s Office
Agenda Item No. 12
File Code No. 120.04
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: November 15, 2022
TO: Mayor and Councilmembers
FROM: City Clerk’s Office, City Administrator’s Office
SUBJECT: Interviews for City Advisory Groups
RECOMMENDATION:
That Council hold interviews of applicants to various City Advisory Groups (Est. time 6:00 p.m.).
DISCUSSION:
Interviews of applicants for various positions on City Advisory Groups are to be held on November 15, 2022, at an estimated time of 6:00 p.m.
For the current 65 vacancies, 79 individuals submitted 98 applications. Two applications have been withdrawn. A list of eligible applicants and pertinent information about the City Advisory Groups is attached. Applicants have been notified that to be considered for appointment they must be interviewed. Applicants have been requested to prepare a two to three minute verbal presentation in response to a set of questions. Those questions are specific to the group for which they are applying. Applicants applying to more than one advisory group may have up to five minutes for their presentation.
Appointments are scheduled to take place on December 6, 2022.
ATTACHMENT: List of Applicants
PREPARED BY: Niko Lopez, Deputy City Clerk
SUBMITTED BY: Sarah Gorman, MMC, City Clerk Services Manager Agenda Item No. 13
File Code No. 140.05
Council Agenda Report
Interviews for City Advisory Groups
November 15, 2022
APPROVED BY: City Administrator's Office
ATTACHMENT
1 Annual Recruitment 2022
ACCESS ADVISORY COMMITTEE
One vacancy
Term Expiration: December 31, 2026
Qualifications/Category: Members must be qualified electors of the City. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Donald DeLuccio n/a
Qualified elector (1)
Nick Koonce
12/6/2016 & 11/12/2019
6 years
2 AIRPORT COMMISSION
Three vacancies
Term Expiration: December 31, 2026
Qualifications/Category: Members may be qualified electors of the City or County. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Paul Bowen
6/26/2018 & 12/11/2018
4 years, 6 months County resident
Topaz Grabman n/a Qualified elector of City
Carl Hopkins n/a County resident
Dennis Houghton
12/11/2018
4 years Qualified elector of City
Peter Ivory n/a County resident
Karen Kahn n/a County resident
Qualified elector
(3)
Bruce Miller n/a Qualified elector of City
3 ARCHITECTURAL BOARD OF REVIEW
One vacancy
Term Expiration: December 31, 2026
Qualifications/Category: Can be licensed architect or possess professional qualifications (professional experience in related fields, including but not limited to, landscape architecture, building design, structural engineering or industrial design.)
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Licensed Architect (1) Deedee Calderwood n/a
Qualifies as a licensed
architect, also has professional
qualifications
4 ARTS ADVISORY COMMITTEE
One vacancy
Term Expiration: December 31, 2025
Qualifications/Category: Appointee may be qualified elector of the City or be a resident inside the South Coast area of Santa Barbara County, and shall have acknowledged accomplishments in the arts, and demonstrate an interest in and commitment to cultural arts and activities. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Carolyn Adams n/a Qualified elector of the City
Andrew Heather n/a Qualified elector of the City
Genevieve Assili n/a Qualified elector of the City
Laura Dorfman n/a Qualified elector of the City
Elizabeth Gallery n/a Qualified elector of the City
Carole Goodman n/a Qualified elector of the City
Diane Huntoon n/a South Coast area resident
Serena Lee n/a Qualified elector of the City
Stephanie Robertson n/a Qualified elector of the City
Qualified elector (1)
Sarah Rothschild n/a Qualified elector of the City
5 BUILDING AND FIRE CODE BOARD OF APPEALS
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Category: Member shall be a resident of the City or adjoining unincorporated area of Santa Barbara County, and shall demonstrate knowledge and expertise in specialty areas governed by the construction and fire codes of the City. Per Santa Barbara Municipal Code Sections 22.04.020 (H) (113.1.2) & 8.04.020 (E) (114.1.2), the composite of the board must have at least 3 members that are physically handicapped in order to hear items that involve Chapter 11 of the California Building Code and Chapters 11A and 11B of the California Fire Code. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
City resident (3)
6 CITIZENS OVERSIGHT COMMITTEE
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Category: Qualified electors of the City of Santa Barbara. One member must be a representative of the Hospitality community.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Pia Beck n/a
Does not qualify as member of
Hospitality community; only qualifies
as elector
Qualified elector of the
City (2)
Julian Sarafian n/a
Does not qualify as member of
Hospitality community; only qualifies
as elector
Member of the
Hospitality Community
(1)
7 CIVIL SERVICE COMMISSION
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Category: Qualified electors of the City of Santa Barbara. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Lindsey Charles
11/12/2019
3 years
Henry Freund n/a Qualified elector of the
City (3)
William Kasting n/a
8 COMMUNITY DEVELOPMENT AND HUMAN SERVICES COMMITTEE
Six vacancies.
Term Expirations:
December 31, 2026 (Westside/Lower Westside Neighborhood, Oak Park Neighborhood, Latino Community, Human Services Organization, Homeless-related services organization) December 31, 2024 (Disabled Community);
Qualifications/Category: Must be residents or employees of the designated organizations, and must represent one of the specified categories or organizations:
Westside/Lower Westside;
Oak Park Neighborhood;
Latino community;
Human services organization;
Homeless-related services
organization; and
Disabled community.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Westside/Lower Westside
Neighborhood (1)
Oak Park Neighborhood (1)
Lydia Perez n/a
Qualified elector of the County;
*Also qualifies as representative
of homeless-related services
organization* Latino Community (1)
Melissa Villa n/a Qualified elector of the County
Human services
organization (1) Shakti Belway n/a Qualified elector of the City Homeless-related services
organization (1)
Disabled community (1)
9 COMMUNITY EVENTS AND FESTIVALS COMMITTEE
Three vacancies.
Term Expirations: December 31, 2026
Qualifications/Category: Two members of the public at-large, one representative of the cultural arts. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Lynda Dees n/a
Public at-large (2)
Sarah McLelland n/a
Cultural arts (1) Pia Beck n/a Also qualifies as public at-large 10 COUNTY OF SANTA BARBARA LIBRARY ADVISORY COMMITTEE
One vacancy.
Term Expiration: June 30, 2023
Qualifications/Category: Must be a resident of the City of Santa Barbara Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Nancy Henderson n/a
Barbara Hershberg
12/7/2021
1 year
Caitlin Swalec n/a
City resident (1)
Pamela Zwehl-Burke n/a
11 CREEKS ADVISORY COMMITTEE
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Category: City or non-City resident (up to two non-city residents may be appointed) who represents any of the following categories:
Representative of the hotel/lodging industry;
Representative with experience in environmental/land use issues (e.g., land use planning, environmental/natural resource protection/preservation, habitat restoration, water specialist, biologist, or hydrologist, etc.);
Representative with experience in ocean use (e.g., recreational user or commercial fisherman, etc.), business, environmental issues; or
Public at-large.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Lori Gaskin
12/11/2018
4 years
1. Experience in environmental/land use issues (e.g., land use planning, environmental/natural resource
protection/preservation, habitat restoration, water
specialist, biologist, or hydrologist, etc.);
2. City resident
Penny Owens
12/9/2014 & 12/11/2018
8 years
1. Experience in environmental/land use issues (e.g., land use planning, environmental/natural resource
protection/preservation, habitat restoration, water
specialist, biologist, or hydrologist, etc.)
2. Experience in ocean use (e.g., recreational user or
commercial fisherman, etc.), business or environmental
issues;
3. Non-city resident
3 vacancies
12 HARBOR COMMISSION
One vacancy.
Term Expiration: December 31, 2026
Qualifications/Category: Qualified elector of the City or qualified elector of the County Can appoint a qualified elector of the City OR a qualified elector of the County for this vacancy so long as the qualified elector of the County (if chosen) remains a qualified elector of the County throughout their term.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Suzanne Cohen n/a Qualified elector of the City
Elizabeth Cramer
3/6/2007 &12/1/2010 & 12/9/2014
& 12/11/2018
15 years, 9 months
Qualified elector of the City
Qualified elector (1)
Jaimie Diamond n/a Qualified elector of the County
Additional applicants Conrad Metzenberg n/a
Qualified elector of the City
*Originally applied for
Transportation and Circulation
Committee
13 HISTORIC LANDMARKS COMMISSION
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Category: City or non-City resident who represents one of the following categories:
One appointee must be a licensed landscape architect; The remaining appointees may be a:
licensed architect;
professional architectural historian; or
member of the public at-large
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Licensed landscape
architect (1)
Deedee Calderwood n/a
Licensed architect*
Robert Ooley
12/11/2018
4 years
Professional architectural
historian* Dennis Doordan
12/8/2020
2 years
Elisabetta Riva n/a
Public at-large*
Thomas Sekula n/a
*Can appoint up to two new members from these categories, but must leave space open to appoint a landscape architect. Because no qualified landscape architects applied this cycle, no one can be appointed to that spot in this recruitment. 14 LIBRARY BOARD
One vacancy.
Term Expiration: December 31, 2026
Qualifications/Category: Qualified elector of the City Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Shakti Belway n/a
Amber Caldwell n/a
Jeffrey Chang n/a
Selena Devine n/a
Alan Evans n/a
Cecilia Harris n/a
Nancy Henderson n/a
Barbara Hershberg n/a
David Jimenez n/a
Jessica Llontop n/a
David Paris n/a
Caitlin Swalec n/a
Qualified elector of the
City (1)
Lori Williams n/a
15 LIVING WAGE ADVISORY COMMITTEE
Two vacancies.
Term Expirations: All terms expire December 31, 2026. Qualifications/Categories: Members must represent one of the specified categories:
One member shall be a nominee of the Santa Barbara Chamber of Commerce or Santa Barbara Downtown Organization; and
One employee of a local non-profit entity
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Nominee of the Santa
Barbara Downtown
Organization (1)
Daniel Ramirez n/a Is also employed by a local non-profit entity.
Employee of Local Non-Profit
Entity (1)
16 NEIGHBORHOOD ADVISORY COUNCIL
Six vacancies.
Term Expirations: All terms expire December 31, 2026
Qualifications/Categories: Members must be residents of the following neighborhoods (as those neighborhoods are described in the General Plan Land Use Element). No more than three members can represent one specific neighborhood. Members who do not reside in the specified neighborhoods, but are City residents, may represent the public at large:
Laguna
West Downtown
Lower Eastside
Westside; and
Public at Large (1 openings)
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Public at-large (1) Jane Reardon
Sharyn Muir (Westside) Also qualifies for public at-large Ann Pena (Westside) Also qualifies for public at-large
Pia Beck (Lower Eastside) Also qualifies for public at-large Neighborhood representative (5)
17 PARKS AND RECREATION COMMISSION
One vacancy.
Term Expiration: December 31, 2026
Qualifications/Categories: Appointees must be qualified electors* of the City. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Applicant’s
Preference
(1st, 2nd, 3rd)
Notes
Qualified elector
(1)
18 PLANNING COMMISSION
One vacancy.
Term Expiration: December 31, 2026
Qualifications/Categories: Appointees must be qualified electors* of the City. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Lucille Boss n/a
Donald Deluccio n/a
William Kasting n/a
Katherine Sanders n/a
Qualified elector of
the City (1)
Calvin Weinstock n/a
19 RENTAL HOUSING MEDIATION BOARD
Four vacancies.
Term Expiration: December 31, 2026
Qualifications/Categories: The majority of members (8) must be residents of the City of Santa Barbara. Non-City resident members must reside in a jurisdiction which contracts with the Rental Housing Mediation Program for services (currently Goleta and Carpinteria). Members must represent one of the following categories:
Three Tenant Mediators (a Tenant Mediator must rent or lease his or her residence and may not own residential property)
One Homeowner Mediator (a Homeowner Mediator must own his or her residence and may not own any other residential property)
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Eric Grossman n/a
Homeowner (1)
Lydia Perez n/a
Rigoberto Gutierrez 12/11/2018
4 years
Tenant (3)
20 SIGN COMMITTEE
Three vacancies.
Term Expiration: December 31, 2026
Qualifications/Categories: Appointees must be qualified electors* of the City. One appointee may be a qualified elector of the County.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Jaime Limon
6/26/2018 & 12/7/2021
4 years, 6 months Qualified elector of the County
Thomas Sekula n/a Qualified elector of City
Ken Sorgman
6/26/2018 & 12/11/2018
4 years, 6 months Qualified elector of City
Qualified elector
(3)
Jonathan Ziegler n/a Qualified elector of City
21 SINGLE FAMILY DESIGN BOARD*
Three vacancies.
Term Expirations: December 31, 2026 (Licensed Architect – 1; Professional Qualifications - 1); June 30, 2025 (Public at-large)
Qualifications/Categories: Members must be residents of the County of Santa Barbara. Board needs:
One Licensed Architect
One member possessing Professional Qualifications in fields related to architecture, including, but not limited to, building design, structural design, structural engineering, industrial design, or landscape One member of the public at-large
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Deedee Calderwood n/a
Also qualifies for professional qualifications and
public at-large categories.
Qualified elector of the County
Licensed Architect (1)
Joseph Moticha n/a Also qualifies for public at-large
Qualified elector of the City
Professional
qualifications (1)
Public at-large (1) Kathryn Gerpheide n/a Qualified elector of the City Additional applicants Jonathan Ziegler n/a
Qualified elector of the City
Originally applied for Sign Committee, Harbor
Commission, and Transportation and Circulation
Committee
*Please be aware, an Ordinance affecting the membership requirements for the Single Family Design Board (SFDB) was approved at the City Council meeting of November 1, 2022. Once this Ordinance takes effect on December 1, 2022, the SFDB membership changes will be as follows:
- Five total members (instead of the current seven); this will change the total number of vacancies from three to one. - At least one licensed architect (instead of the previously required two) - Up to three members of the public at-large who are City residents (instead of the previously required one) - The remaining members shall possess professional qualifications related to architecture or landscape architecture, including, but not limited to, building design, structural engineering, industrial design, urban planning, or landscape contracting 22 SISTER CITIES BOARD
One vacancy.
Term Expiration: December 31, 2026
Qualifications/Categories: Appointees may be qualified electors* of the City or County. Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Mark Philibosian n/a
Qualified elector of
the City (1) Anita Vranjes n/a
23 TRANSPORTATION AND CIRCULATION COMMITTEE
Five vacancies.
Term Expirations:
Four terms expiring December 31, 2026
One term expiring December 31, 2023
Qualifications/Category: At least three new appointees must be qualified electors of the City. The remaining two may be residents of the County of Santa Barbara.
Appointees may not hold any full-time paid office or employment in City government.
CATEGORY
(Number of
Vacancies)
APPLICANT
Incumbent
Appt. Dates
(Years Served)
Notes
Larry Bickford n/a Qualified elector of the City
Hillary Blackerby
6/30/2009; 12/7/2010;
12/9/2014; & 12/11/2018
13 years, 6 months
Qualified elector of the City
Amanda Cobb n/a Qualified elector of the City
Colin Gleason n/a Qualified elector of the City
Florence Hu n/a Qualified elector of the City
Conrad Metzenberg n/a Qualified elector of the City
Kathleen Rodriguez
6/26/2012; 12/9/2014;
12/11/2018
10 years, 6 months
Qualified elector of the City
Richard Smith n/a Qualified elector of the City
Calvin Weinstock n/a Qualified elector of the City
Qualified elector (5)
Jonathan Ziegler n/a Qualified elector of the City
*Qualified elector means a United Stated citizen 18 years of age or older