CITY OF SANTA BARBARA
CITY COUNCIL
Randy Rowse
Mayor
Rebecca Bjork
City Administrator
Alejandra Gutierrez
Mayor Pro Tempore
Oscar Gutierrez
Ordinance Committee Chair
Sarah J. Knecht
City Attorney
Eric Friedman
Finance Committee Chair
Meagan Harmon
Mike Jordan
Kristen W. Sneddon
City Hall
735 Anacapa Street
http://www.SantaBarbaraCA.gov
FEBRUARY 28, 2023, 2:00 PM
AGENDA
IN-PERSON PUBLIC COMMENT: At the beginning of each meeting of the City Council, Finance Committee, or Ordinance Committee, any member of the public may address the City Council concerning any item not on the Council's agenda. Any person wishing to make such address should first complete and deliver a "Request to Speak" form prior to the time that public comment is taken up by the City Council. Each speaker will be given a total of 3 minutes to address the Council. Pooling of time is not allowed during general public comment. The time allotted for general public comment at the beginning of the 2:00 p.m. session is 30 minutes.
Any member of the public who did not speak during the 2:00 p.m. session but who submitted a request to do so during the 2:00 p.m. 30 minute session may do so at the end of the meeting when the additional “Public Comment (If Necessary)” is announced. The City Council, upon majority vote, may decline to hear a speaker on the grounds that the subject matter is beyond their jurisdiction.
REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. The keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.
HOW TO REMOTELY OBSERVE AND/OR SPEAK LIVE AT A MEETING
• Web: https://santabarbaraca-gov.zoom.us/webinar/register/WN_6qBzhd1OQ_iNFgvfSw-R0Q (Participation via Zoom)
• Telephone: Dial 1-669-900-6833, Enter Webinar ID: 859 7587 0615 (press *9 to raise/lower hand; press *6 to mute/unmute) • Online Streaming: Council meetings are streamed live at www.SantaBarbaraCA.gov/CAP • TV: Each regular City Council meeting is broadcast live in English and Spanish on City TV Channel 18 and rebroadcast in English on Wednesdays and Thursdays at 7:00 p.m. and Saturdays at 8:00 a.m., and in Spanish on Sundays at 3:00 p.m.
Each televised Council meeting is closed captioned for the hearing impaired. Check the City TV program guide at www.santabarbaraca.gov/citytv for rebroadcasts of Finance and Ordinance Committee meetings.
WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to [email protected] prior to the beginning of the Council Meeting. All public comments submitted via email will be provided to City Council and will become part of the public record.
ORDER OF BUSINESS: Regular meetings of the Finance Committee and the Ordinance Committee begin at 12:30 p.m. The regular City Council meeting begins at 2:00 p.m. in the Council Chambers at City Hall. (CONTINUED ON NEXT PAGE)
REPORTS: Copies of the reports relating to agenda items are available for review at http://www.SantaBarbaraCA.gov/CAP.In accordance with state law requirements, this agenda generally contains only a brief general description of each item of business to be transacted or discussed at the meeting. Should you wish more detailed information regarding any particular agenda item, you are encouraged to obtain a copy of the Council Agenda Report (a "CAR") online at the City's website (http://www.SantaBarbaraCA.gov/CAP). Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are posted to the City’s website as soon as reasonably feasible.
CONSENT CALENDAR: The Consent Calendar is comprised of items that will not usually require discussion by the City Council. A Consent Calendar item is open for discussion by the City Council upon request of a Councilmember, City staff, or member of the public. Items on the Consent Calendar may be approved by a single motion. Should you wish to comment on an item listed on the Consent Agenda, after turning in your "Request to Speak" form, you should come forward to speak or raise your hand in Zoom at the time the Council considers the Consent Calendar.
SPANISH INTERPRETATION: If you need interpretation of your communications to Council from Spanish into English, please contact the City Clerk’s Office at 564-5309 or by email at [email protected]. If possible, notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación del español al inglés, para sus comunicaciones al Consejo, comuníquese con la Oficina del Secretario Municipal al 564-5309, o por correo electrónico a [email protected]. Si es posible, la notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer los arreglos.
AMERICANS WITH DISABILITIES ACT: If you need auxiliary aids or services or staff assistance to attend or participate in this meeting, please contact the City Administrator's Office at 564-5305 or by email at [email protected]. If possible, notification at least 48 hours prior to the meeting will usually enable the City to make reasonable arrangements. For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Clerk’s office by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating which item they wish to speak on. Specialized services, such as sign language interpretation or documents in Braille, may require additional lead time to arrange. 02/28/2023 Santa Barbara City Council Final Agenda Page 1 FEBRUARY 28, 2023 AGENDA
FINANCE COMMITTEE MEETING - 12:30 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)
1. Subject: Fiscal Year 2023 Second-Quarter Review (120.03) Recommendation: That Finance Committee:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2022; B. Accept the Fiscal Year (FY) 2023 Interim Financial Statements for the six months ended December 31, 2022; and
C. Recommend that Council approve proposed Second Quarter (Q2) adjustments to FY 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed Q2 adjustments.
Webinar ID: 894 9867 0325
02/28/2023 Santa Barbara City Council Final Agenda Page 2 REGULAR CITY COUNCIL MEETING – 2:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL ITEMS
1. Subject: Peace Corps Week February 26 - March 4, 2023 (120.04)
CHANGES TO THE AGENDA
PUBLIC COMMENT
CONSENT CALENDAR
2. Subject: Minutes
Recommendation: That Council waive reading and approve the minutes of the regular meetings of December 6, 2022; January 24, 2023; January 31, 2023; and February 7, 2023.
3. Subject: Construction and Operating Agreement and Reciprocal Easements for Chase Palm Park and the Future Waterfront Hotel [Ordinance Adoption; Agreement] (640.08)
Recommendation: That Council adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Authorizing the City Administrator to execute the Declaration of Construction and Operating Covenants and Reciprocal Easements by and between American Tradition LLC, RGC Santa Barbara Hotel, LLC, and the City of Santa Barbara, a Copy of Which is on File with the Parks and Recreation Department.
02/28/2023 Santa Barbara City Council Final Agenda Page 3
4. Subject: Acceptance of California State Library Infrastructure Grant [Resolution] (570.04)
Recommendation: That Council:
A. Accept a grant in the amount of $1,490,826 from the California State Library to provide support for Library infrastructure improvements; and B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Approve an Increase in Revenue and Expenditure Appropriations in the Library’s Miscellaneous Grants Fund in the Amount of $1,490,826 from the California State Library.
5. Subject: Contract for Design of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project [Resolution; Agreement] (560.04)
Recommendation: That Council:
A. Authorize the Public Works Director to execute a City Professional Services contract with Mead and Hunt, Inc. in the amount of $262,780 for design services of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project, and authorize the Public Works Director to approve expenditures of up to $26,278 for extra services of Mead and Hunt, Inc. that may result from necessary changes in the Scope of Work; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Appropriate Funds for the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project.
6. Subject: Designation of Authorized Agents to Execute Disaster Assistance Applications on Behalf of the City of Santa Barbara for the Purpose of Obtaining Federal and State Financial Assistance [Resolution] Recommendation: That Council adopt, by reading of the title only, a Resolution of the Council of the City of Santa Barbara designating the Finance Director, Assistant Finance Director, and Accounting Manager, as the City of Santa Barbara’s Agent for California Governor’s Office of Emergency Management Disaster Assistance for Three (3) years, expiring January 31, 2026. 02/28/2023 Santa Barbara City Council Final Agenda Page 4
7. Subject: Bequest from the Peter and Christel Hann Trusts to the City of Santa Barbara for Exclusive Use and Benefit of the Library and Parks and Recreation Departments [Resolution] (570.04)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Accepting a Bequest from the Peter and Christel Hann Trust in the Total Amount of $15,640 to the City of Santa Barbara for Exclusive Use and Benefit of the Library, and the Parks and Recreation Department.
8. Subject: January 2023 Investment Report (260.02)
Recommendation: That Council accept the January 2023 Investment Report.
9. Subject: Fiscal Year 2023 Second-Quarter Review (230.04) Recommendation: That Council:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2022; B. Accept the Fiscal Year (FY) 2023 Interim Financial Statements for the six months ended December 31, 2022; and
C. Approve proposed Second Quarter (Q2) adjustments to FY 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed Q2 adjustments.
10. Subject: Professional Services Agreement with Geographic Technologies Group for a Geographic Information System Strategic Plan [Agreement] (170.04)
Recommendation: That Council authorize the Information Technology Director to execute a Professional Services Agreement with Geographic Technologies Group in the amount of $87,000, for a Geographic Information System master plan to include a Geographic Information System needs assessment, systems and program design, and an implementation plan and authorize the Information Technology Director to approve expenditures of up to $8,700 for extra services that may result from necessary changes in the Scope of Work. 02/28/2023 Santa Barbara City Council Final Agenda Page 5
11. Subject: Parking Management Agreement with Republic Parking Systems LLC and Parking Access Revenue Control Systems Replacement with TIBA, LLC [Agreement] (550.08)
Recommendation: That Council find it in the City’s best interest to waive the formal bid procedure as authorized by Municipal Code Section 4.52.070(L), and authorize the Airport Director to execute a three-year professional parking management agreement, with two one-year options, with Republic Parking Systems LLC, for $39,690 annually over the three-year term, with incremental increases if the Airport exercises the additional options, professional parking management services, and leasing, installation and maintenance of parking access revenue control software and equipment (PARCS) the Airport’s short and long-term parking lots, as well as shuttle service and other services as may be required.
12. Subject: Set a Date for Public Hearing Regarding Fire and Police Commission's Denial of Taxicab Driver's Permit for Ryan Mark Wabnitz (520.01)
Recommendation: That Council Set the date of April 25, 2023, at 2:00 p.m. for hearing the appeal filed by Ryan Mark Wabnitz of the Fire and Police Commission's Denial of Taxicab Driver's Permit.
This concludes the Consent Calendar.
REPORT FROM THE FINANCE COMMITTEE
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
PUBLIC HEARINGS
13. Subject: Designation of State Street Parkway between Mission Street and Constance Avenue as a Landmark [Resolution] (640.06)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Designating the State Street Parkway Between Mission Street and Constance Avenue as a City Landmark. 02/28/2023 Santa Barbara City Council Final Agenda Page 6
14. Subject: Public Hearing for the 2023 Downtown and Old Town Business Improvement Districts Assessments [Resolution] (290.00) Recommendation: That Council:
A. Conduct a public hearing and consider appropriate protests to the renewal of the Downtown and Old Town Business Improvement Districts Assessments for 2023, as required under the California Parking and Business Improvement Area Law of 1989; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Confirming the Fiscal Year 2023 Downtown and Old Town Business Improvement District Annual Assessment Report and Renewing the Downtown Business Improvement District and Old Town Business Improvement District Assessments for 2023.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
CITY OF SANTA BARBARA
FINANCE COMMITTEE MEETING
MEETING AGENDA
DATE: February 28, 2023 Eric Friedman, Chair
TIME: 12:30 PM Alejandra Gutierrez
PLACE: David Gebhard Public Meeting Room Meagan Harmon
630 Garden Street
Rebecca Bjork Keith DeMartini
City Administrator Finance Director
Members of the public may participate in person or via Zoom. Zoom instructions are below. Web: (Participation via Zoom)
Register in advance for this webinar:
https://santabarbaraca-gov.zoom.us/webinar/register/WN_O6sOQbJzRcCiZHabp0qLUA Webinar ID: 894 9867 0325
Passcode: 869693
After registering, you will receive a confirmation email containing information about joining the webinar.
Telephone: Dial 1-669-900-6833, Enter Webinar ID: 894 9867 0325 (press *9 to raise/lower hand; press *6 to mute/unmute) REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves.
They keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.
For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Finance Department by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating the item on which they wish to speak.
File Code No. 120.03
ITEM FOR CONSIDERATION:
Subject: Fiscal Year 2023 Second-Quarter Review
Recommendation: That Finance Committee:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2022;
B. Accept the Fiscal Year (FY) 2023 Interim Financial Statements for the six months ended December 31, 2022; and
C. Recommend that Council approve proposed Second Quarter (Q2) adjustments to FY 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed Q2 adjustments.
CITY OF SANTA BARBARA
FINANCE COMMITTEE AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Finance Committee
FROM: Accounting Division, Finance Department
SUBJECT: Fiscal Year 2023 Second-Quarter Review
RECOMMENDATION: That Finance Committee:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2022;
B. Accept the Fiscal Year (FY) 2023 Interim Financial Statements for the six months ended December 31, 2022; and
C. Recommend that Council approve proposed Second Quarter (Q2) adjustments to FY 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed Q2 adjustments.
DISCUSSION:
Each month, staff present interim financial statements (Attachment 1) showing the status of revenues and expenditures in relation to budget for City Funds. Each quarter, the interim financial statements are expanded to include a detailed narrative analysis of General Fund and Enterprise Funds (Attachment 2).
In addition to the Q2 budget analysis, staff bring forward recommended adjustments for City Council approval. These adjustments are result of new information and/or unanticipated events that occurred since the adoption of the budget in June 2022. A listing and description of each proposed current year adjustment is provided in Attachment 3.
Due to economic uncertainties articulated in the FY 2023 adopted budget, a required budget reduction plan of $1 million was implemented and allocated amongst all General Fund departments. Staff reviewed and consolidated Q2 revenue and expenditure adjustments into the Q2 report for City Council’s approval. For General Fund departments, budget reduction targets have been met or will be met by end-of-year.
These reductions help achieve a balanced budget, which mitigates risk.
Agenda Item No. 1
File Code No. 120.03
Finance Committee Agenda Report
Fiscal Year 2023 Second-Quarter Review
February 28, 2023
The table below summarizes the General Fund revenue and expenditure budget including actuals through Q2. The total adopted revenue budget is $184.6 million and the total adopted expenditure budget is $185.7 million, resulting an operating deficit of $1.1 million.
The revised budget includes additional expenditures from encumbrances from prior year contractual commitments, along with any City Council approved adjustments since the beginning of the year.
General Fund
FY2023 Adopted
Budget
FY2023 Revised
Budget
Actuals through
Q2
FY2023
Projection
Revenues $184,618,453 $184,575,308 $94,679,671 $195,002,373 Expenditures 185,678,749 192,031,393 89,640,301 191,605,071 Surplus/(Deficit) ($1,060,296) ($7,456,085) $5,039,370 $3,397,302 50% Surplus to Pensions (1,698,651)
Revised Surplus to Reserves $1,698,651
Staff anticipate continued economic recovery from the impacts of COVID-19, which aligns with sales/use tax and transient occupancy tax revenue actual trends when comparing the prior fiscal year and FY 2023 adopted budget. Staff are projecting that property tax revenue will be $1.2 million more than the adopted budget. In addition to the General Fund reduction target of $1 million, additional expenditure savings are likely to be realized due to the continuation of high vacancy rates.
Staff are not recommending any additional budget reduction strategies to balance the budget by the end of FY 2023. However, staff will continue to closely monitor revenues, expenditures, fund balance, as well as reserves each month, and will provide a comprehensive financial projection during the third quarter report to address material economic changes.
ATTACHMENTS: 1. Summary by Fund Statement of Revenues and Expenditures for Six Months Ended December 31, 2022
2. Interim Financial Statements for Six Months Ended
December 31, 2022 (Narrative Analysis)
3. Schedule of Proposed Second Quarter Adjustments
PREPARED BY: Jessica Yates, Accounting Supervisor
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
ATTACHMENT 1
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
GENERAL FUND (pages 3-7)
Revenue 184,575,308 94,679,671 3,005 89,898,641 51.3% 89,411,508 Expenditures 192,031,393 89,640,301 4,784,666 97,606,426 49.2% 86,317,420 Addition to / (use of) reserves (7,456,086) 5,039,370 (4,787,671) 3,094,089 SOLID WASTE FUND (page 9)
Revenue 34,272,920 17,318,975 - 16,953,945 50.5% 16,863,260 Expenditures 34,875,857 15,722,318 628,516 18,525,023 46.9% 14,042,511 Addition to / (use of) reserves (602,937) 1,596,656 (628,516) 2,820,749 WATER OPERATING FUND (page 10)
Revenue 70,492,814 37,870,190 - 32,622,624 53.7% 35,462,815 Expenditures 70,942,295 30,709,299 6,091,204 34,141,792 51.9% 34,618,975 Addition to / (use of) reserves (449,481) 7,160,891 (6,091,204) 843,840 WASTEWATER OPERATING FUND (page 11)
Revenue 27,441,554 13,673,547 - 13,768,007 49.8% 12,946,681 Expenditures 28,320,673 11,466,264 1,885,264 14,969,144 47.1% 11,065,596 Addition to / (use of) reserves (879,119) 2,207,282 (1,885,264) 1,881,085 DOWNTOWN PARKING FUND (page 12)
Revenue 10,266,997 5,024,080 - 5,242,917 48.9% 3,400,028 Expenditures 10,750,380 4,915,782 1,115,928 4,718,671 56.1% 3,773,357 Addition to / (use of) reserves (483,383) 108,298 (1,115,928) (373,329) AIRPORT OPERATING FUND (page 13)
Revenue 27,185,151 13,571,376 - 13,613,775 49.9% 12,447,360 Expenditures 30,116,471 11,927,037 3,198,543 14,990,891 50.2% 12,501,998 Addition to / (use of) reserves (2,931,320) 1,644,339 (3,198,543) (54,638) GOLF COURSE FUND (page 14)
Revenue 3,837,489 2,190,276 - 1,647,213 57.1% 1,976,789 Expenditures 3,294,658 1,501,590 1,489,279 303,790 90.8% 1,390,733 Addition to / (use of) reserves 542,831 688,686 (1,489,279) 586,056 FACILITIES MANAGEMENT FUND (page 15)
Revenue 6,974,899 3,424,097 - 3,550,802 49.1% 3,050,426 Expenditures 7,277,281 3,388,759 601,627 3,286,896 54.8% 3,177,251 Addition to / (use of) reserves (302,382) 35,338 (601,627) (126,825)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Six Months Ended December 31, 2022 (50% of Fiscal Year) FLEET REPLACEMENT FUND (page 16)
Revenue 3,761,445 1,782,600 - 1,978,845 47.4% 1,705,676 Expenditures 3,946,635 813,835 1,707,163 1,425,637 63.9% 1,399,521 Addition to / (use of) reserves (185,190) 968,766 (1,707,163) 306,154 FLEET MAINTENANCE FUND (page 17)
Revenue 3,226,802 1,630,852 - 1,595,950 50.5% 1,493,772 Expenditures 3,282,043 1,537,973 316,281 1,427,789 56.5% 1,468,457 Addition to / (use of) reserves (55,241) 92,879 (316,281) 25,315 SELF INSURANCE TRUST FUND (page 18)
Revenue 13,067,765 6,512,812 - 6,554,953 49.8% 4,898,261 Expenditures 14,203,713 6,328,380 359,879 7,515,453 47.1% 5,533,571 Addition to / (use of) reserves (1,135,948) 184,432 (359,879) (635,310) INFORMATION TECHNOLOGY FUND (page 19)
Revenue 5,261,982 2,545,892 - 2,716,090 48.4% 2,277,991 Expenditures 5,158,024 2,945,675 58,409 2,153,941 58.2% 2,748,025 Addition to / (use of) reserves 103,958 (399,783) (58,409) (470,033) WATERFRONT OPERATING FUND (page 20)
Revenue 17,036,131 10,182,239 - 6,853,892 59.8% 8,983,888 Expenditures 19,277,251 9,045,804 860,382 9,371,065 51.4% 7,665,426 Addition to / (use of) reserves (2,241,119) 1,136,435 (860,382) 1,318,462 SANTA BARBARA CLEAN ENERGY FUND (page 21)
Revenue 34,000,000 15,769,153 - 18,230,847 46.4% 1,428,751 Expenditures 33,520,235 13,571,505 2,026,487 17,922,244 46.5% 1,151,872 Addition to / (use of) reserves 479,765 2,197,648 (2,026,487) 276,879 ENERGY AND CLIMATE MANAGEMENT FUND (page 22)
Revenue 2,646,168 1,354,884 - 1,291,284 51.2% 1,354,137 Expenditures 2,997,287 993,859 278,714 1,724,715 42.5% 897,781 Addition to / (use of) reserves (351,119) 361,025 (278,714) 456,355
TOTAL FOR ALL FUNDS
Revenue 444,047,425 227,530,644 3,005 216,519,786 51.2% 197,701,344 Expenditures 459,994,198 204,508,381 25,402,341 230,083,476 50.0% 187,752,494 Addition to / (use of) reserves (15,946,773) 23,022,263 (25,405,346) 9,948,850 ** It is City policy to adopt a balanced budget. In most cases, encumbrance balances exist at year-end. These encumbrance balances are obligations of each fund and must be reported at the beginning of each fiscal year. In addition, a corresponding appropriations entry must be made in order to accommodate the 'carried-over' encumbrance amount. Most differences between budgeted annual revenues and expenses are due to these encumbrance carryovers.
Revised YTD Remaining Percent Previous Change Over
Budget Actual Balance Received YTD Prior Year
TAXES
Sales and Use 26,704,042 14,987,420 11,716,622 56.1% 14,591,000 2.7% Measure C Sales Tax 28,323,342 16,053,612 12,269,730 56.7% 15,347,468 4.6% Property Taxes 43,250,489 17,874,817 25,375,672 41.3% 14,417,238 24.0% Utility Users Tax 7,779,112 3,746,722 4,032,390 48.2% 3,805,251 -1.5% Transient Occupancy Tax 23,583,553 15,961,162 7,622,391 67.7% 14,825,408 7.7% Business License 2,714,006 669,809 2,044,197 24.7% 1,259,019 -46.8% Cannabis Excise Tax 1,879,977 655,252 1,224,725 34.9% 925,419 -29.2% Real Property Transfer Tax 1,328,218 545,078 783,140 41.0% 718,248 -24.1% Total Tax Revenues 135,562,739 70,493,871 65,068,868 52.0% 65,889,050 7.0%
LICENSES & PERMITS
Licenses & Permits 159,858 75,757 84,101 47.4% 90,274 -16.1% Total 159,858 75,757 84,101 47.4% 90,274 -16.1%
FINES & FORFEITURES
Police 2,358,618 632,915 1,725,703 26.8% 1,467,804 -56.9% Other Fines & Forfeitures 660,302 308,881 351,421 46.8% 23,773 1199.3% Total 3,018,920 941,796 2,077,124 31.2% 1,491,577 -36.9%
USE OF MONEY & PROPERTY
Investment Income 529,185 580,409 (51,224) 109.7% 174,488 232.6% Rents & Concessions 1,392,631 700,985 691,646 50.3% 391,354 79.1% Total 1,921,816 1,281,394 640,422 66.7% 565,842 126.5%
INTERGOVERNMENTAL
Library 905,598 452,799 452,799 50.0% 165,460 173.7%
Fire 1,000,000 310,683 689,317 31.1% 625,004 -50.3%
Other Intergovernmental 709,932 224,686 485,246 31.6% 324,509 -30.8% Total 2,615,530 988,167 1,627,363 37.8% 1,114,973 -11.4%
FEES & SERVICE CHARGES
Community Development 6,313,279 3,857,950 2,455,329 61.1% 3,878,013 -0.5% Parks & Recreation 4,511,330 2,180,675 2,330,655 48.3% 1,920,295 13.6% Other Service Charges 4,042,475 2,155,611 1,886,865 53.3% 1,625,773 32.6% Total 14,867,084 8,194,235 6,672,849 55.1% 7,424,081 10.4%
OTHER REVENUES
Interfund Charges & Reimbursement 11,944,594 5,309,396 6,635,198 44.5% 4,946,606 7.3% Overhead Indirect Allocations 9,654,155 4,805,190 4,848,965 49.8% 4,493,529 6.9% Interfund Transfers 592,510 304,150 288,360 51.3% 947,058 -67.9% Interfund Loans (24,140) 12,070 (36,210) -50.0% 12,070 0.0% Miscellenous 116,442 238,697 (122,255) 205.0% 358,286 -33.4% Donations 138,709 34,765 103,944 25.1% 44,789 -22.4%
Franchise Fees 4,007,090 2,000,182 2,006,908 49.9% 2,033,373 -1.6% Total 26,429,360 12,704,450 13,724,910 48.1% 12,835,711 -1.0% Subtotal Non-Tax Revenues 49,012,569 24,185,800 24,826,769 49.3% 23,522,458 2.8% TOTAL REVENUES 184,575,308 94,679,671 89,895,637 51.3% 89,411,508 5.9%
CITY OF SANTA BARBARA
General Fund
Interim Statement of Budgeted and Actual Revenues
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
GENERAL GOVERNMENT
Mayor & City Council
MAYOR & CITY COUNCIL 1,045,553 489,193 9,936 546,423 47.7% 456,097 ARTS AND COMMUNITY PROMOTIONS 2,324,403 1,314,293 891,842 118,268 94.9% 1,177,243 Total 3,369,956 1,803,486 901,778 664,692 80.3% 1,633,339 City Attorney
CITY ATTORNEY-ADMINISTRATION 1,050,981 543,025 183,412 324,543 69.1% 501,325 CITY ATTORNEY-ADVISORY 1,510,447 909,902 - 600,545 60.2% 728,416 CITY ATTORNEY-CIVIL LITIGATION 1,433,714 708,541 - 725,174 49.4% 530,594 CITY ATTORNEY-CODE ENFORCEMENT 511,545 239,809 - 271,736 46.9% 245,969 Total 4,506,687 2,401,277 183,412 1,921,997 57.4% 2,006,304 Administration
CITY ADMINISTRATOR 2,566,441 1,006,058 60,458 1,499,925 41.6% 992,631 CITY TV 729,923 359,070 97,563 273,289 62.6% 298,446
CITY CLERK 721,579 324,926 28,485 368,168 49.0% 369,597 Total 4,017,942 1,690,054 186,506 2,141,382 46.7% 1,660,674 Human Resources
HUMAN RESOURCES 2,586,521 972,127 33,326 1,581,068 38.9% 860,269 EMPLOYEE RELATIONS 418,693 139,782 76,547 202,364 51.7% 115,950 EMPLOYEE DEVELOPMENT 42,699 5,960 - 36,739 14.0% 2,708
Total 3,047,913 1,117,870 109,873 1,820,171 40.3% 978,926 Finance
ADMINISTRATION 326,809 155,016 30,881 140,913 56.9% 211,069 REVENUE & CASH MANAGEMENT 773,693 282,770 12,243 478,680 38.1% 270,669 CASHIERING & COLLECTION 636,968 279,876 - 357,092 43.9% 291,894 LICENSES & PERMITS 766,641 267,809 2,942 495,890 35.3% 223,771 BUDGET MANAGEMENT 816,288 438,371 1 377,917 53.7% 281,030 ACCOUNTING 1,141,852 547,948 64,785 529,118 53.7% 486,885 PAYROLL 479,984 246,599 - 233,385 51.4% 248,729
ACCOUNTS PAYABLE 278,278 148,087 - 130,191 53.2% 134,828 CITY BILLING & CUSTOMER SERVICE 833,618 295,369 2,278 535,971 35.7% 302,157 PURCHASING 840,556 411,420 882 428,254 49.1% 431,921
CENTRAL WAREHOUSE 244,738 121,071 - 123,667 49.5% 118,718 MAIL SERVICES 163,466 76,881 2,554 84,031 48.6% 72,531
Total 7,302,891 3,271,215 116,566 3,915,110 46.4% 3,074,201 TOTAL GENERAL GOVERNMENT 22,245,390 10,283,902 1,498,136 10,463,352 53.0% 9,353,444
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
PUBLIC SAFETY
Police
CHIEF'S STAFF 1,090,756 705,819 3,232 381,705 65.0% 926,686 BUSINESS OFFICE 675,625 292,068 3,619 379,938 43.8% 270,081 RECORDS BUREAU 2,142,109 830,334 2,049 1,309,727 38.9% 881,082 STRATEGIC OPERATIONS AND PERSONNEL 1,902,857 968,420 182,303 752,134 60.5% 965,151 PROPERTY ROOM 259,996 134,714 - 125,282 51.8% 102,180
TRAINING, RECRUITMENT AND WELLNESS 2,118,941 825,184 48,452 1,245,305 41.2% 819,352 RANGE AND EQUIPMENT 1,593,310 786,502 19,675 787,132 50.6% 743,329 COMMUNITY & MEDIA RELATIONS 290,304 74,076 - 216,228 25.5% 186,309 INFORMATION TECHNOLOGY/CRIME ANALYSIS 1,757,195 1,030,705 54,418 672,072 61.8% 1,030,268 CRIMINAL INVESTIGATIONS & INTERNAL OP'S 6,238,744 2,863,973 8,419 3,366,352 46.0% 2,705,151 CRIME LAB 170,298 80,028 - 90,271 47.0% 78,682
FIELD OPERATIONS DIVISION 23,352,842 10,571,093 10,307 12,771,442 45.3% 9,417,148 TRAFFIC 772,855 233,561 - 539,293 30.2% 615,608
SPECIAL EVENTS 627,643 435,188 544 191,912 69.4% 444,761 STREET CRIMES UNIT 2,731,971 744,844 - 1,987,127 27.3% 642,277 SPECIAL ENFORCEMENT TEAM 884,466 114,200 - 770,266 12.9% 478,105 PARKING AND STREET SWEEPING 397,555 207,091 - 190,464 52.1% 188,237 PARKING ENFORCEMENT 1,482,760 348,727 100,406 1,033,627 30.3% 461,618 COMBINED COMMUNICATIONS CENTER 3,140,937 1,741,027 - 1,399,910 55.4% 1,690,883 ANIMAL CONTROL 954,668 327,588 117,251 509,829 46.6% 343,012 Total 52,585,829 23,315,139 550,675 28,720,016 45.4% 22,989,920 Fire
ADMINISTRATION 1,322,186 660,008 476 661,702 50.0% 567,329 EMERGENCY SERVICES AND PUBLIC ED 578,117 221,140 - 356,977 38.3% 246,896 PREVENTION 1,598,680 657,917 525 940,238 41.2% 617,737
WILDLAND FIRE MITIGATION PROGRAM 738,902 180,375 25,565 532,962 27.9% 137,295 OPERATIONS 26,399,047 13,089,936 113,189 13,195,922 50.0% 13,813,090 TRAINING AND RECRUITMENT 1,187,072 406,424 - 780,649 34.2% 327,476 ARFF 3,105,504 1,661,226 - 1,444,277 53.5% 1,550,785
Total 34,929,508 16,877,026 139,755 17,912,727 48.7% 17,260,608 TOTAL PUBLIC SAFETY 87,515,337 40,192,166 690,429 46,632,742 46.7% 40,250,528
PUBLIC WORKS
Public Works
ADMINISTRATION 1,522,713 660,621 15,865 846,228 44.4% 629,065 ENGINEERING SVCS 7,039,564 2,940,763 49,627 4,049,174 42.5% 2,889,821 PUBLIC RT OF WAY MGMT 2,092,273 797,517 40,938 1,253,817 40.1% 793,568 ENVIRONMENTAL PROGRAMS 803,356 215,623 183,101 404,632 49.6% 336,560 Total 11,457,906 4,614,524 289,531 6,553,851 42.8% 4,649,015 TOTAL PUBLIC WORKS 11,457,906 4,614,524 289,531 6,553,851 42.8% 4,649,015
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
COMMUNITY SERVICES
Parks & Recreation
REC PROGRAM MGMT 1,102,673 408,589 20,786 673,297 38.9% 304,845 FACILITIES & SPECIAL EVENTS 1,574,152 771,810 210,745 591,597 62.4% 584,173 YOUTH ACTIVITIES 1,631,330 778,743 17,337 835,249 48.8% 663,405 ACTIVE ADULTS 1,109,737 448,556 9,203 651,979 41.2% 426,738 AQUATICS 2,223,422 1,042,595 151,564 1,029,264 53.7% 1,003,749 SPORTS 856,188 338,930 138,197 379,061 55.7% 320,802
TENNIS 558,388 207,688 152,712 197,989 64.5% 195,748
NEIGHBORHOOD & OUTREACH SERV 1,235,466 544,588 18,279 672,599 45.6% 491,608 ADMINISTRATION 1,249,735 588,194 705 660,836 47.1% 521,683 PROJECT MANAGEMENT TEAM 722,212 320,494 19,291 382,427 47.0% 250,096 PARK OPERATIONS MANAGEMENT 1,043,643 517,544 2,704 523,396 49.8% 312,153 GROUNDS & FACILITIES MAINTENANCE 5,926,303 2,777,675 110,749 3,037,879 48.7% 2,611,578 FORESTRY 1,607,592 693,762 185,696 728,133 54.7% 694,105 BEACH MAINTENANCE 158,254 49,648 7,723 100,883 36.3% 72,471 MEDIANS PARKWAYS & CONTRACTS 607,447 224,383 94,577 288,487 52.5% 251,199 Total 21,606,542 9,713,200 1,140,267 10,753,075 50.2% 8,704,353 Library
ADMINISTRATION 932,821 480,265 51,823 400,732 57.0% 326,484 CENTRAL LIBRARY 5,946,744 2,636,259 57,734 3,252,751 45.3% 2,244,404 EASTSIDE LIBRARY 386,328 140,034 1,579 244,715 36.7% 151,933 LIBRARY ON THE GO 192,691 65,072 - 127,618 33.8% 48,224 ADULT EDUCATION 212,056 21,931 - 190,126 10.3% -
Total 7,670,640 3,343,561 111,136 4,215,942 45.0% 2,771,044 TOTAL COMMUNITY SERVICES 29,277,182 13,056,761 1,251,403 14,969,017 48.9% 11,475,397
COMMUNITY DEVELOPMENT
Community Development
ADMINISTRATION 2,014,906 1,010,689 41,092 963,125 52.2% 700,157 RENTAL HOUSING MEDIATION 321,113 157,105 - 164,008 48.9% 148,350 HUMAN SERVICES 862,824 284,067 531,588 47,169 94.5% 348,360 LONG RANGE PLAN & SPEC STUDY 995,328 455,250 308 539,770 45.8% 522,261 DEVEL & ENVIRONMENTAL REVIEW 1,736,654 760,260 14,168 962,226 44.6% 752,270 ZONING INFO & ENFORCEMENT 1,744,050 656,793 17,221 1,070,037 38.6% 685,628 DESIGN REV & HIST PRESERVATION 1,582,720 687,118 3,045 892,556 43.6% 772,165 BLDG INSP & CODE ENFORCEMENT 1,776,300 653,944 81,566 1,040,790 41.4% 890,496 RECORDS ARCHIVES & CLER SVCS 797,593 329,101 39,335 429,156 46.2% 332,495 BLDG COUNTER & PLAN REV SVCS 2,646,010 1,070,806 270,076 1,305,128 50.7% 1,045,508 CODE COMPLIANCE 771,758 270,987 202 500,569 35.1% -
Total 15,249,256 6,336,122 998,600 7,914,534 48.1% 6,197,688 TOTAL COMMUNITY DEVELOPMENT 15,249,256 6,336,122 998,600 7,914,534 48.1% 6,197,688
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SUSTAINABILITY AND RESILIENCE
Sustainability and Resilience
ADMINISTRATION 232,146 8,942 56,566 166,638 28.2% 28,425 Total 232,146 8,942 56,566 166,638 28.2% 28,425
TOTAL SUSTAINABILITY AND RESILIENCE 232,146 8,942 56,566 166,638 28.2% 28,425
NON-DEPARTMENTAL
Non-Departmental
ANTICIPATED SALARY SAVINGS (4,420,842) - - (4,420,842) 0.0% - TRANSFERS OUT 858,743 429,371 - 429,372 50.0% 1,536,214 CAPITAL OUTLAY TRANSFER 29,437,026 14,718,513 - 14,718,513 50.0% 12,826,709 APPROP. RESERVE 179,250 - - 179,250 0.0% -
Total 26,054,177 15,147,884 - 10,906,293 58.1% 14,362,923 TOTAL NON-DEPARTMENTAL 26,054,177 15,147,884 - 10,906,293 58.1% 14,362,923 TOTAL EXPENDITURES 192,031,393 89,640,301 4,784,666 97,606,426 49.2% 86,317,420 ** The legal level of budgetary control is at the department level for the General Fund. Therefore, as long as the department as a whole is within budget, budgetary compliance has been achieved. The City actively monitors the budget status of each department and takes measures to address potential over budget situations before they occur.
For Enterprise and Internal Service Funds, the level of budgetary control is at the fund level. The City also monitors and addresses these fund types for potential over budget situations.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
TRAFFIC SAFETY FUND
Revenue 245,000 92,515 - 152,485 37.8% 112,029
Expenditures 245,000 92,515 - 152,485 37.8% 112,029
Revenue Less Expenditures - - - - -
CREEK RESTORATION/WATER QUALITY IMPRVMT
Revenue 4,845,513 3,303,069 - 1,542,444 68.2% 3,023,889 Expenditures 5,259,431 2,074,665 634,614 2,550,151 51.5% 1,726,044 Revenue Less Expenditures (413,918) 1,228,404 (634,614) (1,007,708) 1,297,845
COMMUNITY DEVELOPMENT BLOCK GRANT
Revenue 1,166,858 157,242 - 1,009,616 13.5% 313,621
Expenditures 2,424,195 291,121 1,022,998 1,110,075 54.2% 576,220 Revenue Less Expenditures (1,257,337) (133,879) (1,022,998) (100,459) (262,600)
COUNTY LIBRARY
Revenue 446,729 152,409 - 294,320 34.1% 2,310
Expenditures 466,874 208,867 13,446 244,561 47.6% 386,801 Revenue Less Expenditures (20,146) (56,458) (13,446) 49,759 (384,491)
STREETS FUND
Revenue 13,178,081 6,585,842 - 6,592,239 50.0% 6,327,106 Expenditures 13,326,601 6,146,076 303,126 6,877,399 48.4% 5,864,931 Revenue Less Expenditures (148,520) 439,766 (303,126) (285,160) 462,176
MEASURE A FUND
Revenue 5,045,484 2,450,655 - 2,594,829 48.6% 2,190,455 Expenditures 5,059,908 2,090,404 336,007 2,633,497 48.0% 1,899,564 Revenue Less Expenditures (14,424) 360,251 (336,007) (38,668) 290,891
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Special Revenue Funds
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 33,716,747 16,799,990 - 16,916,757 49.8% 15,939,442 Other Fees & Charges 70,000 16,914 - 53,086 24.2% 892,109 Investment Income 44,500 51,861 - (7,361) 116.5% 15,215 Grants 155,450 155,450 - - 100.0% 23,211
Miscellaneous 286,223 294,760 - (8,537) 103.0% (6,718)
TOTAL REVENUES 34,272,920 17,318,975 - 16,953,945 50.5% 16,863,260
EXPENSES
Salaries & Benefits 1,776,916 715,729 - 1,061,187 40.3% 747,405 Materials, Supplies & Services 31,341,178 14,521,224 438,008 16,381,946 47.7% 13,205,772 Special Projects 1,366,410 407,422 22,790 936,199 31.5% 51,901 Transfers-Out 50,000 25,000 - 25,000 50.0% 25,000
Capital Outlay Transfers 973 486 - 487 50.0% 973
Equipment 277,960 52,458 167,719 57,784 79.2% 11,459
Other 40,000 - - 40,000 0.0% -
Appropriated Reserve 22,420 - - 22,420 0.0% -
TOTAL EXPENSES 34,875,857 15,722,318 628,516 18,525,023 46.9% 14,042,511 Revenue Less Expense (602,937) 1,596,656 (628,516) (1,571,077) 2,820,749
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SOLID WASTE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Water Sales- Metered 60,197,486 32,826,016 - 27,371,470 54.5% 32,232,158 Service Charges 208,765 138,333 - 70,432 66.3% 164,140
Cater JPA Treatment Charges 2,359,556 809,044 - 1,550,512 34.3% 943,641 Investment Income 901,175 819,461 - 81,714 90.9% 336,994 Reimbursements 6,759,704 3,197,211 - 3,562,493 47.3% 1,195,543 Miscellaneous 66,128 80,125 - (13,997) 121.2% 454,396
TOTAL REVENUES 70,492,814 37,870,190 - 32,622,624 53.7% 35,462,815
EXPENSES
Salaries & Benefits 13,981,945 6,267,186 - 7,714,760 44.8% 6,018,326 Materials, Supplies & Services 21,048,760 7,817,866 5,651,339 7,579,555 64.0% 6,186,857 Special Projects 803,622 189,004 326,007 288,611 64.1% 170,411 Water Purchases 11,084,565 3,755,322 - 7,329,243 33.9% 4,415,664 Debt Service 9,221,536 5,533,761 - 3,687,775 60.0% 5,469,967 Capital Outlay Transfers 14,080,186 7,040,093 - 7,040,093 50.0% 12,214,135 Equipment 247,606 26,041 3,391 218,174 11.9% 32,848
Capitalized Fixed Assets 290,275 45,538 110,468 134,269 53.7% 79,292 Other 33,800 34,488 - (688) 102.0% 31,475
Appropriated Reserve 150,000 - - 150,000 0.0% -
TOTAL EXPENSES 70,942,295 30,709,299 6,091,204 34,141,792 51.9% 34,618,975 Revenue Less Expense (449,481) 7,160,891 (6,091,204) (1,519,168) 843,840 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 26,609,956 13,187,423 - 13,422,533 49.6% 12,619,422 Fees 584,826 302,627 - 282,199 51.7% 225,194
Investment Income 180,700 155,816 - 24,884 86.2% 67,093 Rents & Concessions 61,072 24,501 - 36,571 40.1% 30,536 Miscellaneous 5,000 3,179 - 1,821 63.6% 4,437
TOTAL REVENUES 27,441,554 13,673,547 - 13,768,007 49.8% 12,946,681
EXPENSES
Salaries & Benefits 8,562,134 4,088,450 - 4,473,684 47.8% 3,768,220 Materials, Supplies & Services 10,216,367 4,322,860 1,557,784 4,335,723 57.6% 3,894,452 Special Projects 993,283 28,204 325,980 639,099 35.7% 243,411 Debt Service 3,551,087 579,041 - 2,972,046 16.3% 600,166 Capital Outlay Transfers 4,743,055 2,371,527 - 2,371,528 50.0% 2,469,920 Equipment 128,500 18,859 - 109,641 14.7% 45,042
Capitalized Fixed Assets 122,246 55,810 - 66,436 45.7% 42,899 Other 4,000 1,513 1,500 988 75.3% 1,485
TOTAL EXPENSES 28,320,673 11,466,264 1,885,264 14,969,144 47.1% 11,065,596 Revenue Less Expense (879,119) 2,207,282 (1,885,264) (1,201,137) 1,881,085 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WASTEWATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Improvement Tax 900,000 560,877 - 339,123 62.3% 470,564 Parking Fees 8,283,728 3,856,650 - 4,427,078 46.6% 2,241,326 Other Fees & Charges 30,000 6,463 - 23,537 21.5% 17,078 Investment Income 37,400 33,794 - 3,606 90.4% 14,220
Rents & Concessions 157,760 150,955 - 6,805 95.7% 81,880 Miscellaneous 144,366 58,468 - 85,898 40.5% 209,113
Operating Transfers-In 713,743 356,871 - 356,872 50.0% 365,847 TOTAL REVENUES 10,266,997 5,024,080 - 5,242,917 48.9% 3,400,028
EXPENSES
Salaries & Benefits 5,255,213 2,431,964 - 2,823,249 46.3% 2,008,178 Materials, Supplies & Services 4,277,554 1,997,386 822,527 1,457,641 65.9% 1,458,835 Special Projects 439,362 121,018 293,401 24,943 94.3% 190,210 Capital Outlay Transfers 721,087 360,543 - 360,544 50.0% 113,213 Equipment 47,165 4,870 - 42,295 10.3% 2,921
Appropriated Reserve 10,000 - - 10,000 0.0% -
TOTAL EXPENSES 10,750,380 4,915,782 1,115,928 4,718,671 56.1% 3,773,357 Revenue Less Expense (483,383) 108,298 (1,115,928) 524,246 (373,329) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
DOWNTOWN PARKING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases-Commercial/Industrial 5,607,214 2,459,443 - 3,147,771 43.9% 2,628,032 Leases-Terminal 9,757,487 5,440,335 - 4,317,152 55.8% 4,568,012 Leases-Non-Commercial Aviation 4,658,247 2,500,452 - 2,157,795 53.7% 2,482,837 Leases-Commercial Aviation 6,374,208 2,914,083 - 3,460,125 45.7% 2,524,375 Investment Income 200,500 199,841 - 659 99.7% 70,594
Grants 437,036 - - 437,036 0.0% -
Service Charges - 834 - (834) 100.0% 637
Miscellaneous 150,459 56,389 - 94,070 37.5% 47,755
Operating Transfers-In - - - - 0.0% 125,117
TOTAL REVENUES 27,185,151 13,571,376 - 13,613,775 49.9% 12,447,360
EXPENSES
Salaries & Benefits 10,376,693 4,814,174 - 5,562,519 46.4% 4,357,947 Materials, Supplies & Services 13,014,017 5,243,225 2,059,800 5,710,992 56.1% 4,914,905 Special Projects 2,790,947 272,490 1,091,124 1,427,333 48.9% 252,889 Transfer-Out 250,000 125,000 - 125,000 50.0% -
Debt Service 1,551,750 775,875 - 775,875 50.0% 777,875
Capital Outlay Transfers 1,747,518 676,276 - 1,071,242 38.7% 2,131,689 Equipment 253,990 19,998 47,619 186,373 26.6% 66,692
Appropriated Reserve 131,556 - - 131,556 0.0% -
TOTAL EXPENSES 30,116,471 11,927,037 3,198,543 14,990,891 50.2% 12,501,998 Revenue Less Expense (2,931,320) 1,644,339 (3,198,543) (1,377,116) (54,638) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
AIRPORT OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Fees & Card Sales 3,652,737 2,054,024 - 1,598,713 56.2% 1,882,013 Investment Income 22,500 23,932 - (1,432) 106.4% 8,289
Rents & Concessions 162,252 112,078 - 50,174 69.1% 87,676 Miscellaneous - 241 - (241) 100.0% (1,189)
TOTAL REVENUES 3,837,489 2,190,276 - 1,647,213 57.1% 1,976,789
EXPENSES
Salaries & Benefits 87,333 42,416 - 44,917 48.6% 39,320 Materials, Supplies & Services 2,937,895 1,345,010 1,489,279 103,606 96.5% 1,246,095 Debt Service 41,430 - - 41,430 0.0% -
Capital Outlay Transfers 228,000 114,000 - 114,000 50.0% 105,318 Equipment - 163 - (163) 100.0% -
TOTAL EXPENSES 3,294,658 1,501,590 1,489,279 303,790 90.8% 1,390,733 Revenue Less Expense 542,831 688,686 (1,489,279) 1,343,424 586,056 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
GOLF COURSE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 3,355,887 1,677,944 - 1,677,943 50.0% 1,543,952 Work Orders - Bldg Maint. 3,608,512 1,746,065 - 1,862,447 48.4% 1,504,872 Miscellaneous 10,500 89 - 10,411 0.8% 1,602
TOTAL REVENUES 6,974,899 3,424,097 - 3,550,802 49.1% 3,050,426
EXPENSES
Salaries & Benefits 4,629,735 2,145,836 - 2,483,900 46.3% 1,968,874 Materials, Supplies & Services 2,070,928 931,433 517,012 622,483 69.9% 871,951 Special Projects 287,955 211,794 84,615 (8,454) 102.9% 95,516 Capital Outlay Transfers 193,598 96,799 - 96,799 50.0% 238,599 Equipment 10,000 2,897 - 7,103 29.0% 2,311
Appropriated Reserve 85,065 - - 85,065 0.0% -
TOTAL EXPENSES 7,277,281 3,388,759 601,627 3,286,896 54.8% 3,177,251 Revenue Less Expense (302,382) 35,338 (601,627) 263,906 (126,825)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FACILITIES MANAGEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Rental Charges 3,182,866 1,478,831 - 1,704,035 46.5% 1,504,400 Investment Income 204,248 132,631 - 71,617 64.9% 61,138 Rents & Concessions 107,553 51,587 - 55,967 48.0% 59,801 Miscellaneous 68,000 119,551 - (51,551) 175.8% 51,336
Operating Transfers-In 198,778 - - 198,778 0.0% 29,000
TOTAL REVENUES 3,761,445 1,782,600 - 1,978,845 47.4% 1,705,676
EXPENSES
Salaries & Benefits 231,260 90,684 - 140,576 39.2% 97,373 Materials, Supplies & Services 21,038 1,940 - 19,098 9.2% 8,742 Debt Service 407,593 303,186 104,408 (0) 100.0% -
Capital Outlay Transfers - - - - 0.0% 540,332
Capitalized Fixed Assets 3,286,744 418,024 1,602,756 1,265,964 61.5% 753,074 TOTAL EXPENSES 3,946,635 813,835 1,707,163 1,425,637 63.9% 1,399,521 Revenue Less Expense (185,190) 968,766 (1,707,163) 553,207 306,154
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FLEET REPLACEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Maintenance Charges 3,161,802 1,572,820 - 1,588,982 49.7% 1,454,004 Reimbursements 5,000 2,500 - 2,500 50.0% 2,500
Miscellaneous 60,000 55,531 - 4,469 92.6% 37,268
TOTAL REVENUES 3,226,802 1,630,852 - 1,595,950 50.5% 1,493,772
EXPENSES
Salaries & Benefits 1,698,636 767,410 - 931,226 45.2% 748,627 Materials, Supplies & Services 1,463,788 743,579 242,830 477,380 67.4% 638,758 Special Projects 64,994 25,378 43,176 (3,560) 105.5% 36,850 Capital Outlay Transfers 1,467 734 - 734 50.0% 30,467
Equipment 7,884 873 - 7,011 11.1% 764
Capitalized Fixed Assets 30,275 - 30,275 - 100.0% 12,991 Appropriated Reserve 15,000 - - 15,000 0.0% -
TOTAL EXPENSES 3,282,043 1,537,973 316,281 1,427,789 56.5% 1,468,457 Revenue Less Expense (55,241) 92,879 (316,281) 168,161 25,315
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FLEET MAINTENANCE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Insurance Premiums 7,658,599 3,829,299 - 3,829,300 50.0% 2,046,526 Workers' Compensation Premiums 4,572,008 2,284,629 - 2,287,379 50.0% 2,082,050 OSH Charges 292,974 146,487 - 146,487 50.0% 145,115
Unemployment Insurance Premium 427,559 205,133 - 222,427 48.0% 138,765 Investment Income 40,800 9,352 - 31,448 22.9% 14,464
Miscellaneous - - - - 0.0% 1,930
Operating Transfers-In 75,825 37,913 - 37,913 50.0% 469,412 TOTAL REVENUES 13,067,765 6,512,812 - 6,554,953 49.8% 4,898,261
EXPENSES
Salaries & Benefits 928,263 413,386 - 514,876 44.5% 392,395 Materials, Supplies & Services 13,275,041 5,914,310 359,879 7,000,852 47.3% 5,140,767 Capital Outlay Transfers 409 204 - 205 50.0% 409
Equipment - 479 - (479) 100.0% -
TOTAL EXPENSES 14,203,713 6,328,380 359,879 7,515,453 47.1% 5,533,571 Revenue Less Expense (1,135,948) 184,432 (359,879) (960,501) (635,310) The Self Insurance Trust Fund is an internal service fund of the City, which accounts for the cost of providing workers' compensation, property and liability insurance as well as unemployment insurance and certain self-insured employee benefits on a city-wide basis. Internal Service Funds charge other funds for the cost of providing their specific services.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SELF INSURANCE TRUST FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 5,261,982 2,545,892 - 2,716,090 48.4% 2,242,991 Operating Transfers-In - - - - 0.0% 35,000
TOTAL REVENUES 5,261,982 2,545,892 - 2,716,090 48.4% 2,277,991
EXPENSES
Salaries & Benefits 3,420,556 1,389,396 - 2,031,160 40.6% 1,254,176 Materials, Supplies & Services 1,612,951 1,484,882 57,900 70,170 95.6% 1,338,825 Special Projects 200 632 - (432) 316.0% 9,382
Capital Outlay Transfers 111,677 55,839 - 55,838 50.0% 141,064 Equipment 12,640 14,927 509 (2,796) 122.1% 4,579
TOTAL EXPENSES 5,158,024 2,945,675 58,409 2,153,941 58.2% 2,748,025 Revenue Less Expense 103,958 (399,783) (58,409) 562,149 (470,033) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
INFORMATION TECHNOLOGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases - Commercial 2,000,000 1,313,717 - 686,283 65.7% 1,246,856 Leases - Food Service 3,100,000 1,996,920 - 1,103,080 64.4% 1,840,009 Slip Rental Fees 5,070,940 2,588,060 - 2,482,880 51.0% 2,449,561 Visitors Fees 750,000 382,334 - 367,666 51.0% 467,340
Slip Transfer Fees 1,100,000 762,950 - 337,050 69.4% 722,100 Parking Revenue 3,254,325 2,021,087 - 1,233,238 62.1% 1,585,314 Wharf Parking 220,000 162,899 - 57,101 74.0% 143,135
Grants - 12,752 - (12,752) 100.0% -
Other Fees & Charges 252,630 133,126 - 119,505 52.7% 133,302 Investment Income 112,700 109,682 - 3,018 97.3% 48,396
Rents & Concessions 392,316 229,316 - 163,000 58.5% 207,947 Miscellaneous 783,220 469,398 - 313,822 59.9% 139,927
TOTAL REVENUES 17,036,131 10,182,239 - 6,853,892 59.8% 8,983,888
EXPENSES
Salaries & Benefits 8,297,772 3,827,216 - 4,470,555 46.1% 3,825,270 Materials, Supplies & Services 6,062,350 2,630,649 807,381 2,624,320 56.7% 2,211,262 Special Projects 296,875 102,394 14,245 180,236 39.3% 87,185 Debt Service 2,036,965 1,467,316 - 569,649 72.0% 1,467,989 Capital Outlay Transfers 2,250,000 1,000,000 - 1,250,000 44.4% 54,707 Equipment 147,075 16,717 2,113 128,245 12.8% 17,501
Capitalized Fixed Assets 83,840 - 36,643 47,197 43.7% - Other 2,375 1,513 - 863 63.7% 1,513
Appropriated Reserve 100,000 - - 100,000 0.0% -
TOTAL EXPENSES 19,277,251 9,045,804 860,382 9,371,065 51.4% 7,665,426 Revenue Less Expense (2,241,119) 1,136,435 (860,382) (2,517,173) 1,318,462
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WATERFRONT OPERATING FUND
NOTE - These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 34,000,000 15,769,153 - 18,230,847 46.4% 689,812 Investment Income - - - - 0.0% 73
Operating Transfers-In - - - - 0.0% 738,867
TOTAL REVENUES 34,000,000 15,769,153 - 18,230,847 46.4% 1,428,751
EXPENSES
Salaries & Benefits 177,610 91,061 - 86,549 51.3% 64,388 Materials, Supplies & Services 31,920,411 13,008,078 1,975,974 16,936,359 46.9% 924,485 Special Projects 1,110,847 472,365 50,513 587,969 47.1% 162,999 Other 311,368 - - 311,368 0.0% -
TOTAL EXPENSES 33,520,235 13,571,505 2,026,487 17,922,244 46.5% 1,151,872 Revenue Less Expense 479,765 2,197,648 (2,026,487) 308,603 276,879
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SANTA BARBARA CLEAN ENERGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 2,552,568 1,276,284 - 1,276,284 50.0% 1,184,535 Grants 93,600 78,600 - 15,000 84.0% 169,601
TOTAL REVENUES 2,646,168 1,354,884 - 1,291,284 51.2% 1,354,137
EXPENSES
Salaries & Benefits 691,985 319,231 - 372,754 46.1% 252,943 Materials, Supplies & Services 2,024,878 659,028 147,680 1,218,171 39.8% 575,669 Special Projects 167,778 - 51,744 116,034 30.8% 6,665
Debt Service 24,140 12,070 - 12,070 50.0% 12,070
Capital Outlay Transfers 435 218 - 218 50.0% 50,435
Equipment 9,471 3,312 690 5,469 42.3% -
Capitalized Fixed Assets 78,600 - 78,600 - 100.0% -
TOTAL EXPENSES 2,997,287 993,859 278,714 1,724,715 42.5% 897,781 Revenue Less Expense (351,119) 361,025 (278,714) (433,431) 456,355 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
ENERGY AND CLIMATE MANAGEMENT FUND
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 1 General Fund Revenues
The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Summary of Revenues, General Fund table below reports preliminary General Fund revenues for six months ending December 31, 2022, in Fiscal Year (FY) 2023. For interim financial statement purposes, revenues are reported on a cash basis (i.e., when funds are received). All revenues below have unique collection cycles, therefore may vary from other revenues and result in fluctuations when comparing historical actuals. This table highlights the annual revised budget, projected end-of-year actuals, and actual collections for general tax revenues, franchise fees, and other fees/charges.
Summary of Revenues, General Fund
Property Tax
In 1978, a State constitutional amendment (Article XIIIA) provided that the ad valorem real property tax rate be limited to 1% of market value and be levied only by the county and shared with all other jurisdictions. The County of Santa Barbara collects the property taxes and distributes them to taxing jurisdictions because of the taxing jurisdictions’ assessed valuations, subject to adjustments for voter approved debt. Property taxes are formally due on November 1 and February 1 and become delinquent as of December 10 and April 10, respectively. Taxes become a lien on the property effective March 1 of the preceding year.
As of December 31, 2022, approximately $17.9 Million in property tax revenues were received.
During the budget setting process, 2.5% growth was anticipated in FY 2023 when comparing prior year actuals. Actual revenues for this year are now trending to be $1.2 Million above budget. To ATTACHMENT 2
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 2 note, Proposition 13 impacts the amount of property tax collected as it limits how much the taxable value of a property can rise every year. This property assessment occurs in January for the subsequent year at a restricted rate of 2% or Consumer Price Index (CPI), whichever is lessor.
Prior to FY 2022, this increase was 2% for several years. CPI in FY 2022 was 1.016% but returned to 2% in FY 2023.
Sales Taxes
Sales and use tax revenue, collected on a cash basis through December 31, 2022, is approximately $15 Million. Positive sales tax trends have been observed likely due to a combination of increased consumer spending (particularly in online and auto sales) and higher than expected inflation. Sales tax currently received is 6% higher than forecasted at this point in the year and is trending to continue to exceed budgeted revenues for the remainder of FY 2023.
Staff continue to monitor this revenue source closely and will evaluate a revised projection as remittances are received in preparation for the Quarter Three (Q3) report.
Measure C Sales Tax
On November 7, 2017, a 1% general sales tax measure (Measure C) was approved, with significant community support for infrastructure needs, which will generate the necessary funds required to improve the citywide PCI rating. Measure C sales tax revenue received at the end of Second Quarter (Q2) is approximately $16 Million on a cash basis, which is 7% higher than expected. Staff will continue to monitor tax remittances received and may consider adjusting the FY 2023 projection at the end of Q3, as revenues likely will exceed budget. Additional Measure C revenue will be programmed to support capital projects in future budget cycles.
Transient Occupancy Tax
Transient Occupancy Tax (TOT) revenue at Q2 is approximately $16 Million, which is significantly higher than collections for FY 2021 and FY 2022 because of COVID-19 impacts on the travel industry. There is a higher demand for rooms now that travel has picked up, however, the main cause of the growth is related to increases in average daily rates, which are 30%-40% higher than FY 2019 (pre-pandemic rates). TOT revenues are 18% higher than budget at the end of Q2 and it is likely that revenues will exceed budget at the end of FY 2023. Staff will continue to monitor this revenue source closely and will evaluate a revised projection as additional tax remittances are received in preparation for the Q3 report.
Department and Other Revenues
Various General Fund departments throughout the City generate revenue. These revenue sources are budgeted at approximately $33.8 Million. Revenues from departments are comprised of various categories in the Summary of Revenues, General Fund table above, but for transparency purposes these variances are broken out by department in the Summary of Departmental Revenues, General Fund table below.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 3 Summary of Departmental Revenues, General Fund
General Fund Expenditures
The Summary of Departmental Expenditures, General Fund table below summarizes General Fund year-to-date expenditures through December 31, 2022, compared to revised budget, and projected end-of-year actuals. The Revised Budget column represents the adopted budget, appropriation carryovers from the prior year, and all supplemental appropriations approved by City Council in the current year. Encumbrances as of December 31, 2022, are shown separately from expense actuals as the inclusion of encumbrances within actuals can distort trends. The City uses encumbrances to control expenditure commitments for the year and to enhance cash management. Encumbrances represent commitments related to contracts not yet performed and purchase orders not yet filled (executory contracts; and open purchase orders). Commitments for such expenditure of monies are encumbered to reserve a portion of applicable appropriations.
Encumbrances still open at year-end are not accounted for as expenditures and liabilities but rather, as restricted or committed governmental fund balance.
The FY 2023 adopted budget included several targeted reduction plans to assist with lowering City expenditures. A balancing strategy of $1 Million was allocated across General Fund departments, including general reductions and salary saving measures. Most departments have met or exceeded their goal. Staff remain confident that expenditures will align with or be below budget at end of year, and that reduction goals will be met.
Variance
Revised Projected Projection to
Department Budget Full Year Budget
Mayor & Council $120,000 $25,991 22% $103,961 ($16,039) City Attorney 311,302 270,000 87% 270,000 (41,302)
City Administrator 227,548 48,138 21% 172,592 (54,956)
Human Resources 35,000 1,666 5% 8,002 (26,998)
Finance 535,631 145,741 27% 330,000 (205,631)
General Government $1,229,481 $491,536 40% $884,555 ($344,926) Police 4,089,416 1,448,971 35% 3,131,647 (957,769)
Fire 4,981,442 2,091,237 42% 4,555,621 (425,821)
Public Safety $9,070,858 $3,540,208 39% $7,687,268 ($1,383,590) Parks & Recreation 7,648,307 3,691,421 48% 7,080,464 (567,843) Library 1,006,298 477,162 47% 957,540 (48,758)
Community Services $8,654,605 $4,168,582 48% $8,038,004 ($616,601) Public Works 7,764,604 3,607,824 46% 7,163,647 (600,957) Sustainability & Resiliency 0 26,034 100% 52,000 52,000 Community Development 7,062,134 4,249,623 60% 7,605,447 543,313 Total $33,781,682 $16,083,807 48% $31,430,921 ($2,350,762) % of Annual Budget 47.6% -7.0%
Actual
SUMMARY OF DEPARTMENTAL REVENUES
GENERAL FUND
For the Six Months Ended December 31, 2022 Fiscal Year 2023 YTD
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 4 Summary of Departmental Expenditures, General Fund
Expenditure Analysis by General Fund
The General Fund revised budget of $192 Million which includes $7.9 Million in carried forward appropriations and encumbrances, and any FY 2023 council approved amendments, is 47% exhausted ($89.6 Million) as of December 31, 2022. The Summary of Departmental Expenditures, General Fund table above shows performance at department level. 45.6% of the total budget, including Non-Departmental Expenditures, is appropriated to provide public safety services through the Police and Fire Departments. Community Services comprises 15.2% of the total budget, which includes the City’s Parks and Recreation and Library Departments. General Government makes up
11.6% of appropriations which includes Finance, City Administration, Mayor & Council, City Attorney, Human Resources, and City Clerk departments.
General Government actual spending of approximately $10.3 Million, represents 46% of its associated annual budget through Q2. Low expense trends are related to vacancies in the Finance Department and City Administrator’s Office. In the Human Resources Department, savings is largely due to the pending Classification and Compensation Study.
Public Safety actual spending of approximately $40.2 Million, represents 46% of associated annual budget. Lower expense trends are related to vacancies through Q2 of FY 2023.
The Police Department (PD) expended $23.3 Million (44%) of its budget. PD has been challenged with on-going staffing shortages, including 27 sworn positions and 21 professional positions. There are also five officers on long term disability due to injury on duty. Staff continue to manage schedule and staffing needs to ensure appropriate coverage for the City; however, shortages have necessitated staffing reassignments, suspension of some programs until required staffing levels are met, and high overtime Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 5 trends. Two open officer positions are supporting expenditure reduction targets. Staff will continue to focus on recruitment efforts to enhance staffing needs and evaluate supply and service purchases to remain on budget at year-end. Staff anticipate that the Department will be under budget by $2.6 Million at year-end for all expenditures due to the ongoing staffing vacancies. PD is requesting appropriation of Measure C funds for the purchase of service weapons to replace the current department issued equipment which is approximately ten years old. Additional discussions between the Police Chief and the City Administrator regarding staffing and equipment needs will continue to occur and adjustments made accordingly.
The Fire Department (FD) expended $16.9 Million, using 48% of its budget. Most operational costs are tracking at or below expected levels. Overtime is 62% expended.
Minimum staffing will continue to exceed budget due to six vacancies and four operational personnel positions that require coverage due to injury leave. If the overtime trend continues as it has for the first six months of FY 2023, budget in this category will be exceeded by $979,000. An additional overtime impact is related to the Fair Labor Standards Act (FLSA), as it is underfunded (by $136,000) for the second year in a row. A fraction of the variance to budget will be offset with savings in Mutual Aid response. The traditional wildland season has ended which is the main driver of Mutual Aid; additional overtime charged to this account for the remainder of FY 2023 should be minimal.
Vegetation Management will require a roll-over of approximately $300,000 to FY 2024 to maximize the impacts of the funding.
Community Services had actual expenditures of $13 Million, or 45% of associated budget.
Savings is anticipated based on this current performance trend.
The Library Department spent $3.3 Million, or 44% of its annual budget through Q2 FY 2023. The Library continues to be open at reduced hours post-COVID and has limited access to the public at Central Library due to construction. These impacts have resulted in reduced user fees, service charges, and donations. The Central Library construction has also impacted revenue at the Eastside Library as Central Library staff are using space at the Eastside Library that would normally be rentable space. Despite these challenges, the Library has continued to deliver materials and services through various means, including in-person, virtually, and through the Library on the Go Van which provides offsite convenient services. Savings in the General Fund for Q2 are due to multiple unexpected vacancies, which are expected to be filled by year end. Required reductions have been met through holding a full-time position vacant.
The Parks and Recreation (P&R) Department had Q2 expenditures of $9.7 Million (45% of its annual budget). By lifting COVID-19 restrictions, facility rentals and other normal business activities increased. P&R achieved FY 2023 required budget reduction targets and is actively recruiting to fill current vacancies. The Department continues to provide essential services, such as park maintenance to ensure that the community has access to safe and clean open spaces, food distribution and senior meal programs, recreation programming, camps, and affordable activities for youth and adults. Aside from core functions, the P&R Department continues to advance key capital infrastructure planning, design, and construction to ensure safe and accessible conditions.
The Public Works Department (PWD) had expenditures of $4.6 Million, or 40% of its annual budget for FY 2023. Engineering and Land Development vacancies contribute to the large expenditure shortfall in Q2. Discretionary spending is being kept at a minimum (use of in-house Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 6 and through supply reductions), but likely this savings will be utilized to cover consulting support costs. The Engineering Division continues to maintain productivity targets, but engineering vacancies are resulting in revenue shortfalls.
The Sustainability & Resilience (S&R) Department had expenditures of $8,942. These expenditures are related to the CalRecycle program that is solely grant funded. The CalRecycle program’s mission is to protect California’s environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.
The Community Development Department (CDD) had expenditures of $6.3 Million or 42% of its annual budget. If you include encumbrances totaling $998,600 for professional services agreements related to plan checks, building inspections, municipal code codification services, and Human Service Grant Awards, the percentage of funds used is 48%; all encumbrances are expected to be fully exhausted this year. There are significant savings in Salary and Benefits due to a high number of vacancies that the department is actively recruiting for. The department has experienced a high employee attrition rate during the past couple years.
Non-Departmental expenditures include transfers from the General Fund to other funds. Majority of transfers occurring are to the Measure C fund (approximately 1.5% of total General Fund expenditures) which supports various capital maintenance and improvement projects. Anticipated year end salary savings (from vacant positions) is also recorded here, which helps balance variances achieved through general attrition. Staff is also proposing to transfer $4 Million from the General Fund into the Self-Insurance fund (SIF) by the end of FY 2023 to address the growing underfunded reserves in the Self-Insurance fund. The actuarial recommended reserve level in the SIF grew from $18.3 Million in FY 2022 to $24.4 Million in FY 2023 – a $6.1 Million increase. The additional allocations into the SIF in FY 2023 and planned for FY 2024 and beyond are not adequate to bring reserves up to the actuarial recommended level; therefore, staff recommends transferring additional General Fund resources into the SIF by the end of FY 2023, in line with Council’s prior direction to allocate additional resources to address the underfunded position.
General Fund Reserves Projection
The General Fund, Fund Balance table below summarizes reserve projections for FY 2023, compared to actual reserves from prior years. General Fund has two reserve targets, Disaster Reserves and Contingency Reserves. The Disaster Reserve is restricted to use in addressing the financial impacts of natural disasters, such as storms, floods, wildfires, droughts, tsunamis, earthquakes, and any other event that results in significant damage to City facilities and infrastructure or a significant reduction of normal operating revenues. The amount of the required Disaster Reserve is calculated based on 15% of the most recently adopted fiscal year operating expenditure budget.
The purpose of the Contingency Reserve is to allow for the orderly implementation of a balancing strategy to address the fiscal impacts of unexpected events to minimize the impacts to the organization and community. The most common of these events would be an economic recession that results in a significant impact on key revenues such as sales, transient occupancy, or property taxes. The Contingency Reserve is calculated based on 10% of the most recently adopted fiscal year operating expenditure budget. This table summarizes General Fund reserve targets of 15% Disaster and 10% Contingency as required by City Council Resolution 22-126, which amended Resolution No. 12-066 and rescinded Resolution No. 18-056. Any use of the Disaster or Contingency reserves requires a majority vote of approval by the City Council. Staff will continue Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 7 to address anticipated changes to reserves based on projections in future quarterly reports to City Council.
General Fund Reserves, Balance Summary
The FY 2023 adopted budget required strategic use of a small number of reserves to balance the budget. Reserves were largely replenished by the end of FY 2022; however, they are projected to decline slightly by the end of FY 2023. The Self-Insurance Fund is still underfunded based on the actuarial recommended level, which continues to present a burden on the General Fund.
The graph below summarizes the General Fund Reserves since FY 2005, including a projection of ending reserves at the end of FY 2023. The FY 2023 adopted budget appropriated use of $1 Million of reserves to balance the budget reduced reserves below policy targets in FY 2023. FY 2023 also includes the use of carryforward appropriation from FY 2022, which is included in the revised budget. Per the City Council revised reserve policy, 50% of the surplus would be allocated to address the ongoing pension costs and liabilities, and the remaining 50% would remain in General Fund reserves to address future budget challenges.
General Fund Reserves, Summary
(FY 2023 are projections, whereas other years are actuals) FY2019 FY2020 FY2021 FY2022 FY2023 FY23 v FY22
Actual Actual Actual Actual Projected at
Q2
Projected
Change in
Reserve
Contingency Reserve Target 10% $13,910,966 $13,799,412 $14,255,661 $15,650,447 $16,862,261 $1,211,814 Disaster Reserve Target 15% 20,866,449 20,699,118 21,383,491 23,475,670 25,293,392 1,817,722 Total Policy Reserve Target $34,777,415 $34,498,530 $35,639,152 $39,126,117 $42,155,653 $3,029,536 (Below) / Above Policy (1,513,888) (8,526,275) (1,419,589) 464,613 (866,272) (1,330,885) Actual Reserves $33,263,527 $25,972,255 $34,219,563 $39,590,730 $41,289,381 $1,698,651 Self-Insurance Fund Under-Reserve* (2,109,073) (4,580,532) (4,758,252) (5,889,878) (5,793,359) 96,519 Remaining Contingency Reserve $10,288,005 $692,605 $8,077,820 $10,225,182 $10,202,630 ($22,552) General Fund, Fund Balance
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 8 Enterprise Operating Fund Revenues and Expenses
Unlike the General Fund, that relies primarily on taxes to fund programs and services, Enterprise Funds, also known as Proprietary Funds, are financed primarily from user fees and other non-tax revenues. The Summary of Revenues & Expenses, Enterprise Funds table below reports Enterprise Fund revenues and expenses through December 31, 2022, associated Annual Budget, projected end-of-year actuals and prior year actuals for this same six-month period.
Encumbrances as of December 31, 2022, are shown separately from expense actuals as the inclusion of encumbrances within actuals can distort trends. Proprietary funds of the City include the Water Fund, Wastewater Fund, Airport Fund, Waterfront Fund, Solid Waste Fund, Downtown Parking Fund, Clean Energy Fund, and Golf Fund.
Summary of Revenues & Expenses, Enterprise Funds
Solid Waste Fund
The Solid Waste Fund accounts for refuse revenues received from customers, payments remitted to the trash hauler, and franchise and recycling fees paid by hauler that are used for recycling programs in the City. Solid Waste Revenues are at $17.3 Million at the end of Q2, which aligns with targeted budget. Majority of this revenue source is related to Solid Waste service charges Annual YTD Projected YTD Encumbered YTD %
Budget Actual Year End Percent Actual Variance
Solid Waste Fund
Revenues $34,272,920 $17,318,975 $34,500,997 50.5% $0 $16,863,260 2.7% Expenses 34,875,857 15,722,318 34,130,448 45.1% 628,516 14,042,511 12.0% Add / (Use) Reserves ($602,937) $1,596,656 $370,549 ($628,516) $2,820,749 Water Fund
Revenues 70,492,814 37,870,190 69,408,698 53.7% 0 35,462,815 6.8% Expenses 70,942,295 30,709,299 69,135,581 43.3% 6,091,204 34,618,975 -11.3% Add / (Use) Reserves ($449,481) $7,160,891 $273,117 ($6,091,204) $843,840 Wastewater Fund
Revenues 27,441,554 13,673,547 27,381,959 49.8% 0 12,946,681 5.6% Expenses 28,320,673 11,466,264 28,320,673 40.5% 1,885,264 11,065,596 3.6% Add / (Use) Reserves ($879,119) $2,207,282 ($938,714) ($1,885,264) $1,881,085 Downtown Parking Fund
Revenues 10,266,997 5,024,080 9,936,146 48.9% 0 3,400,028 47.8% Expenses 10,750,380 4,915,782 10,415,542 45.7% 1,115,928 3,773,357 30.3% Add / (Use) Reserves ($483,383) $108,298 ($479,396) ($1,115,928) ($373,329) Clean Energy Fund
Revenues 34,000,000 15,769,153 41,673,715 46.4% 0 1,428,751 100.0% Expenses 33,520,235 13,571,505 35,903,400 40.5% 2,026,487 1,151,872 1078.2% Add / (Use) Reserves $479,765 $2,197,648 $5,770,315 ($2,026,487) $276,879 Airport Fund
Revenues 27,185,151 13,571,376 26,649,545 49.9% 0 12,447,360 9.0% Expenses 30,116,471 11,927,037 26,105,108 39.6% 3,198,543 12,501,998 -4.6% Add / (Use) Reserves ($2,931,320) $1,644,339 $544,437 ($3,198,543) ($54,638) Golf Fund
Revenues 3,837,489 2,190,276 4,131,000 57.1% 0 1,976,789 10.8% Expenses 3,294,658 1,501,590 3,510,642 45.6% 1,489,279 1,390,733 8.0% Add / (Use) Reserves $542,831 $688,686 $620,358 ($1,489,279) $586,056 Waterfront Fund
Revenues 17,036,131 10,182,239 17,157,000 59.8% 0 8,983,888 13.3% Expenses 19,277,251 9,045,804 18,313,388 46.9% 860,382 7,665,426 18.0% Add / (Use) Reserves ($2,241,119) $1,136,435 ($1,156,388) ($860,382) $1,318,462
SUMMARY OF REVENUES & EXPENSES
For the Six Months Ended December 31, 2022 Fiscal Year 2023
ENTERPRISE FUNDS
Current Year Analysis FY2023 Prior Year FY2022
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 9 ($16.8M). The Solid Waste Fund is 3% ahead of prior year revenues when comparing the same period (first six months). Expenditures are $15.7 Million (45% of its budget). Staff project to be below budget largely due to various manager and supervisor vacancies and reduced professional service fees.
Water Fund
The Water Fund accounts for the provisions of water services to the residents of the City and some residents of the County. Through the first six months of FY 2023, Water Fund revenues have totaled approximately $37.9 Million, or 53.7% of its adopted budget, which includes anticipated seasonal variance in revenues related to higher water demand in summer months.
Due to recent storm events, there was a slight shift in water use and because of this, staff anticipate a decrease of 2.5% in rate revenue by year end. The demand for recycled water will also likely wain because of these events, but revenue received from rebates related to raw water diversion from Gibraltar Reservoir and passed through the City’s hydroelectric plant will surpass projections due to more diversion of water than anticipated.
Expenditures ended Q2 at 43.3% of its annual budget, excluding encumbrances, or approximately $30.7 Million. Encumbrances (committed actuals) of $6.1 Million bring expenditures up to 52% of annual budget, which includes contracted services to be expended throughout the year. Although the Water Fund typically has budgetary savings at year end, staff anticipate that final numbers will be closer to budget. Due to vacancies, the department anticipates some salary and benefit savings. In addition, water purchases are trending to be under budget due to recent storm events and downgrade in drought status.
Wastewater Fund
The Wastewater Fund accounts for the provision of sewer services to the residents of the City and some residents of the County. Q2 revenues are on target at $13.7 Million (49.8% of its annual budget). Only a portion of Wastewater rates depend on water usage, which explains why there is less variability in Wastewater rate revenue when compared to Water rate revenue. Various other revenue sources such as interest income, sewer tap fees, pre-treatment analysis, and Fats-OilsGrease (FOG) disposal fees experienced small variances that contributed to the overall balance of revenues.
Expenditures are below budget at $11.5 Million (40.5% of its annual budget). Encumbrances of $1.9 Million bring expenditures up to 47.1% of annual budget. The timing of payments for services and/or obligations account for most variances seen mid-year. Staff turnover continues to drive savings, but as does lower than anticipated contracted lab support, reduction in facilities maintenance and reduced participation in the video assistance program.
Downtown Parking Fund
Downtown Parking Fund accounts for the provision of parking services in the downtown area of the City. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operations, maintenance, capital acquisition and construction, financing and related debt service, and billing and collection of fees. At Q2, actual revenues for Downtown Parking are approximately $5 Million or 49% of its annual budget. Service charges are down slightly mainly due to difficultly staffing hourly lots for self-service in the mornings. Increased hourly parking fees coupled with minimal on-street enforcement may encourage street parking; the decrease in service charges is partially offset by increased fees. Other revenue factors include the Parking and Business Improvement Area (PBIA) assessment exceeding projected budget by 12% or nearly $111,000, due to stronger business activity Downtown. Conversely, Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 10 Intergovernmental revenue had a shortfall of approximately $27,000 due to staffing shortages within the Crossing Guard Program.
Overall expenditures for Q2 are $4.9 Million, or 45.7% of its annual budget. Continued vacancies, including a Parking Supervisor, Parking Resource Specialist, and Parking Maintenance Coordinator contribute to much of this savings. Savings in Supplies and Services, and Special Projects are mainly due to unspent encumbrances of approximately $1.1 Million that are anticipated to be expended by year end. Additional savings is anticipated related to the PBIA assessment study that remains on hold because changes to the State Street Promenade make it difficult to assess the benefits to Downtown businesses based on proximity to the parking facilities.
Clean Energy Fund
The Clean Energy Fund accounts for the cost to procure clean and renewable electricity on behalf of the Santa Barbara Community. The Santa Barbara Clean Energy Fund began operation in Oct. 2021 and started receiving revenue in Q2 FY 2022. Revenues are typically recorded one-month in arrears, so while a typical Q2 report would have six months of activity, this report only contains five months of activity. Through five months, revenues are approximately 46.4% of budget, which is trending above projection. The energy rates that SBCE charges customers is tied to the rates that Southern California Edison (SCE) charges customers (a slight 1.6 cent per kilowatt-hour premium above the SCE rate). SCE’s rates can change throughout the year, and recently, SCE instituted a substantial rate increase that will go into effect February 2023. This will result in SBCE’s projected revenues to surpass its budgeted revenues perhaps by as much as $7.6 Million.
Expenditures for the SBCE Fund through Q2 are approximately $13.6 Million or 40.5% of budget.
There has been significant volatility in the cost of energy in the open market. Staff anticipate that expenditures at year end will surpass budget by roughly $2.3 Million. However, the combined effects of increases in revenue and expenditures will result in a positive variance at year end which will help bolster fund reserves.
Airport Fund
The Airport Fund accounts for the operation of the municipal airport and the administration of leases of airport property. The Airport Department continues to see sustained growth of commercial airline passengers since June 2022, including a new monthly record of 120,000 passengers in October 2022. However, weather related and technical nationwide issues with Southwest Airlines contributed to a sharp decline in December 2022 passenger counts.
Commercial/industrial lease revenue is behind projection due to unfilled vacancies of approximately 8% of leasable spaces, but terminal revenue sources show positive trend (ground transportation, rental cars, and parking). Commercial Aviation revenue is trending align with budget. Total revenue collected through December 31, 2022, is approximately $13.6 Million or 50% of its annual budget.
Total Airport expenses of $11.92 Million and $3.2 Million in encumbrances encompass 50.2% of its annual budget. The airport is actively recruiting to fill vacancies to ensure operational needs are met. Two of three authorized positions in the Properties Division are currently vacant with recruitments underway. The main challenge this FY is appropriately sizing the organization to meet what is likely to be sustained growth in customer demand.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 11 Golf Fund
The Golf Course Fund accounts for the operation of the municipal golf course. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operations, maintenance, capital acquisition and construction, financing and related debt service, and billing and collection of fees. At Q2, actual Golf revenues are $2.2 Million or 57.1% of its annual budget. Paid rounds and concession performance are projected to exceed budget this fiscal year. The sport continues to maintain its popularity providing healthy revenues to the program, and because of this, the City anticipates that the operator will achieve its incentive fee for a third consecutive year. Mulligans, the golf course restaurant concessionaire, has recovered from initial pandemic impacts and subsequent government shutdowns; all deferred rents from pandemic closures have been paid in full. At end of year, Golf operations forecast a favorable variance to budget of 14%.
Expenditures at Q2 are $1.5 Million (45.6% of annual budget), which is consistent with projected levels. Encumbrances of $1.5 Million for contracted services will be spent by the end of the FY.
Operational expenditures are trending high due to increased services; therefore, it is being requested that additional revenues be appropriated to offset this overage.
Waterfront Fund
The Waterfront Fund accounts for the operation of the City managed waterfront that includes a public wharf, a small craft harbor, and parking facilities. Waterfront’s revenues and expenditures for Q2 of FY 2023 show signs of business recovery. However, after two years of reduced staffing and deferred capital infrastructure projects due to pandemic impacts, there is critical need to invest in infrastructure to ensure the continued vitality of the Waterfront and associated services.
Actual revenues for Q2 are $10.2 Million or 59.8% of its annual budget. Slip Permit Transfer Fees remain relatively strong and are up nearly 7% compared to this period last year. A total of 50 transfers took place in the first half of the year representing $763,000 in revenue. Commercial and Food Service Lease revenues (including both Stearns Wharf and the Harbor) are both up
5.36% compared to last year. Parking revenue is up approximately 26% ($457,849) versus last year. Staff are projecting to exceed FY 2023 budgeted revenues by nearly $121,000.
Actual expenditures for Q2 are $9 Million (46.9% of annual budget) and encumbrances are $860,000, collectively representing 51.4% of the Waterfront’s total annual budget. Salaries and Benefits finished slightly below budget for Q2 because of positions held vacant (Waterfront Business Manager, Facilities Maintenance Workers, as well as numerous hourly positions). As of December 31, 2022, Waterfront operations are forecasting a favorable variance to budget of $842,994. However, with recent storm events that occurred in January 2023, these numbers are subject to change.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 12 Enterprise Operating Funds: Year-End Projected Reserves The Enterprise Operating Funds, Reserves table below summarizes the anticipated impact on reserves in each major enterprise fund at the end of FY 2023 compared to policy reserve targets.
Enterprise Operating Funds, Reserves
All enterprises ended FY 2022 in a favorable reserve position. For FY 2023, all enterprises aside from Clean Energy, are anticipated to have a funded position. It was mentioned Q1 that the Clean Energy fund would propose a reserve policy, this occurred and was adopted December 8, 2022, by Resolution No. 22-126. This policy noted that the Solid Waste and Clean Energy Enterprise Operating Funds shall utilize the contingency reserve to buffer a significant loss in revenue or the impacts of significant rate increases, and the use of these reserves should be considered onetime revenue as future rates will need to be adjusted to address any ongoing expense increases.
Interdepartmental Services Operating Fund Revenues and Expenses The City has established internal service funds for centralized services that provide support across most or all funds and departments. These functions primarily include fleet, facilities, risk management, creeks, and information technology. The interim quarterly reports would typically not discuss in detail major changes in the City’s internal services departments and funds as major changes typically do not occur during the year.
Self-Insurance Fund
The City purchases insurance policies to cap its exposure to loss for specific hazards. The SIF accumulates revenues through an annual allocation from departments as an expenditure to each department. The SIF then funds the program’s annual renewals for insurance coverage, claims that may arise, and for salaries/benefits of staff administering the program.
The SIF has had and is projected to have challenges in receiving adequate annual allocations to the fund from operating departments and not having adequate reserves in the fund to pay future claims. The cost to the City to retain existing property, excess general liability, and other insurance programs has increased substantially over the years. Liability coverage has become more expensive across the nation due to various substantial claims; notable claims related to law enforcement and droughts and wildfires in the Western United States and California included.
Enterprise
Operating Funds
FY2022 Policy
Reserves
FY2022
Available
Reserves
FY2023
Projected Add
(Use) of
Reserves
FY2023
Projected
Available
Reserves
Solid Waste 5,174,504 2,441,640 370,549 2,812,189
Water 32,648,426 15,106,164 273,117 15,379,281
Wastewater 11,112,046 658,121 (938,714) (280,593)
Downtown Parking 2,784,756 58,443 (479,396) (420,953)
Clean Energy 8,306,226 (9,694,992) 5,770,315 (3,924,677) Airport 7,632,879 5,403,913 544,437 5,948,350
Golf 969,828 1,546,063 620,358 2,166,421
Waterfront 3,932,918 4,207,206 (1,156,388) 3,050,818
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 13 In the FY 2023 adopted budget, revenues are $1.1 Million less expenditures than required. The adopted budget included additional allocations into the SIF to begin to increase reserves to achieve the actuarial recommended level over the next nine years. Expenditures of $6.3 Million represent 44% of total budgeted expenditures through Q2; however, staff are aware of multiple, active claims and other litigation that will result in claim payments by the end of FY 2023. Staff anticipate total claim payments to exceed the expenditure budget in FY 2023. Staff will monitor claim payment activity and will likely request a budget adjust during Q3 or Q4 to increase expenditure appropriation by using reserves.
The most current actuarial report recommended a SIF fund balance of $24.1 Million by the end of FY 2023, a $5.8 Million increase from the prior fiscal year.
On November 16, 2021, staff presented an overview to the Finance Committee of major changes anticipated in the insurance industry, budget considerations for FY 2022 and FY 2023 and substantial increases to operating department allocations into the SIF to ensure ongoing premium and claim payments costs can be met and adequate reserves are achieved. The Finance Committee unanimously supported implementing a plan to gradually increase allocations into the SIF over the next nine fiscal years to achieve target reserves at or near the actuarial recommended level. Staff built these allocation increases into the FY 2023 budget.
To increase resources in the SIF, staff is proposing to transfer $4 Million from the General Fund into the SIF by the end of FY 2023. This action will stabilize the SIF reserves further to fund the City’s insurance programs and reduce future funding challenges.
The graph below, Self-Insurance Fund, Actuarial Recommendation, shows the actuarial recommended reserve, the actual/projected cash in the SIF over the past 12 years, and the gradual/substantial reduced reserve levels in recent years.
Self-Insurance Fund, Actuarial Recommendation
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Self-Insurance Fund
Actuarial Recommended Reserve vs. Actual/Projected Cash Total Actuarial Recommended Reserve Cash Held in SIF
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
GENERAL FUND (Fund 1000)
Appropriate $10,000 to pay the County a pro-rata share of the Santa Barbara Local Agency Formation Commission's net operating budget. The FY23 payment was significantly higher than projected and has created a budget overage. $ 10,000 $ - $ (10,000) Decrease estimated revenue in Fire Operations Fund for activity associated with responses to Mutual Aid incidents. Wildland fire season has concluded and only a few weather events are anticipated to take place for the remainder of the year. $ (450,000) $ (450,000) Increase estimated revenues related to Bulletproof Vest Partnership Reimbursement (vests purchased in prior year). $ 7,560 $ 7,560 Increase estimated revenues in Recreation Admin, Facilities, and events, and increase appropriations in Recreation Admin for bank transport and credit card fees. $ 66,400 $ 66,400 $ - Appropriate the use of General Fund Reserves (Fund 1000, $4 million) for a transfer out to the Self Insurance Fund (SIF, 6100) $ 4,000,000 $ - $ (4,000,000) Total General Fund (1000) $ 4,076,400 $ (376,040) $ (4,452,440) Police Equipment Replacement Fund (Fund number 1045)
Police Equipment Replacement Fund (1045)
Appropriate the use of Police Reserves (Fund 1045, $180,239) and Measure C Reserve Funds (Fund 3010, $39,761) for the purchase of service weapons. $ 180,239 $ - $ (180,239)
Appropriate the use of Police Reserves (Fund 1045, $7,788) to cover increased commitment related to equipment replacements. $ 7,788 $ - $ (7,788)
Total Police Equipment Replacement Fund (1045) $ 188,027 $ - $ (188,027)
SPECIAL REVENUE FUNDS
Police Asset Fund (2310)
Increase in appropriations by $35,000 from the Auto Anti-theft reserve to purchase equipment. $ 35,000 $ (35,000) Total Police Asset (2310) $ 35,000 $ - $ (35,000)
Transportation Development Fund (2420)
$ 768 $ 768 $ -
Total Transportation Development Fund (2420) $ 768 $ 768 $ - County Library Fund (2500)
Increase appropriations to transfer $32,670 in funds held on the behalf of the County Library System to the City of Carpinteria and/or County of Santa Barbara. The Carpinteria Public Library was administered by the City of Santa Barbara until the end of FY22.
$ 32,670 $ - $ (32,670)
Total County Library Fund (2500) $ 32,670 $ - $ (32,670) Police Miscellaneous Grants Fund (2830)
Increase appropriation and estimated revenue for Opioid Settlement funds. $ 137,716 $ 137,716 $ - Total Police Miscellaneous Grants Fund (2830) $ 137,716 $ 137,716 $ - Library Miscellaneous Grants Fund (2850)
Increase estimated revenue and appropriations as the Santa Barbara Public Library Foundation awarded the Library with a $10,000 Stafford donation to support the Library on the Go Program. $ 10,000 $ 10,000 $ - Increase estimated revenue and appropriations as the Friends of Central Library contributed an additional $130,000 to support Library programs and supplies. $ 130,000 $ 130,000 $ -
Total Library Miscellaneous Grants Fund (2850) $ 140,000 $ 140,000 $ - City of Santa Barbara
Fiscal Year 2023 Financial Statements for the Six Months Ended Dec 31, 2022 Schedule of Proposed Second Quarter Budget Adjustments
Increase revenue and expenditure appropriations by $768 for additional allocation the City will receive from the revised apportionment provided by Santa Barbara County Association of Governments (SBCAG) for the City's FY 2023 Local Transportation Fund (LTF) allocation.
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
Parks and Recreation Miscellaneous Grants Fund (2860)
Increase estimated revenue and appropriations to receive a donation to relandscape Torii Gate in Shoreline Park. $ 5,100 $ 5,100 $ - Total Parks and Recreation Miscellaneous Grants Fund (2860) $ 5,100 $ 5,100 $ - Measure C Capital Fund (3010)
$ 6,500 $ (6,500)
$ (6,500) $ 6,500
Appropriate the use of Police Reserves (Fund 1045, $180,239) and Measure C reserve funds (Fund 3010, $39,761) for the purchase of service weapons. $ 39,761 $ - $ (39,761)
Total Measure C Capital Fund (3010) $ 39,761 $ - $ (39,761)
ENTERPRISE FUNDS
Water Operating Fund (5000)
Increase appropriations in the amount of $1,000,000 to transfer out to the Water Capital Fund (5010) for a contract change order for the Desal Conveyance main contractor to cover additional work for unforeseen underground conditions. $ 1,000,000 $ - $ (1,000,000) Increase appropriations in the amount of $87,000 from Water Operating Fund reserves for additional costs incurred in the Small Tunnel Air Binding project due to pending litigation. $ 87,000 $ - $ (87,000) Total Water Operating Fund (5000) $ 1,087,000 $ - $ (1,087,000) Water Capital Fund (5010)
$ (1,000,000) $ 1,000,000 $ 2,000,000
$ 2,000,000 $ (2,000,000)
Increase expenditure and revenue appropriations in the amount of $87,000 from Water Operating Fund reserves for additional costs incurred for the Small Tunnel Air Binding project due to pending litigation. $ 87,000 $ 87,000 $ - Total Water Capital Fund (5010) $ 1,087,000 $ 1,087,000 $ - Solid Waste Fund (5400)
Increase in appropriation to spend down the public container reserve, which had grown due to inactivity during the pandemic. $ 125,000 $ - $ (125,000) Total Solid Waste Fund (5400) $ 125,000 $ - $ (125,000) Golf Course Fund (5600)
Increase estimated revenue and appropriations as mid-year numbers indicate increased revenues and expenditures $ 205,000 $ 205,000 $ - Total Golf Course Fund (5600) $ 205,000 $ 205,000 $ -
ENTERPRISE FUNDS (Continued)
Airport Capital Fund (5710)
$ (23,871) $ - $ 23,871
$ 23,871 $ - $ (23,871)
Total Airport Capital Fund (5710) $ - $ - $ -
INTERNAL SERVICE FUNDS
Self Insurance Fund (6100)
Increase estimated revenues to transfer in from General Fund (1000) $ 4,000,000 $ 4,000,000 Total Self Insurance Fund (6100) $ - $ 4,000,000 $ 4,000,000 Decrease Appropriations from EV Parking Shuttle Project to transfer to Fleet Replacement Fund, towards a replacement of a damaged vehicle.
Increase expenditure and revenue appropriations in the amount of $2,000,000 for a contract change order for the Desal Conveyance main contractor to cover additional work for unforeseen underground conditions. Half is covered by Water Operating Fund reserves ($1 million, Fund 5000) and $1 million from available appropriations in the Water Main Replacement Project since some of the additional work is related to water mains.
Transfer available expenditure appropriations of $6,500 from the Drainage Improvements Project in the Measure C Capital Fund that is used for general storm drain improvements to the Westmont Storm Drain project to cover unforeseen expenses for the project.
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
Information Technology Fund (6200)
Increase appropriations to program structural changes to the Software Maintenance and Support object within Infrastructure Program. $ 135,073 $ - $ (135,073)
Increase appropriations to program structural changes to the Professional Services object within the Infrastructure Program. $ 105,000 $ - $ (105,000) Increase appropriations to program structural changes to the Software Maintenance and Support object within the Enterprise Applications Program. $ 64,910 $ - $ (64,910)
Increase appropriations to program structural changes to the Software Maintenance and Support within the GIS Program. $ 2,765 $ - $ (2,765) Increase appropriations to transfer out to IT Capital Fund (6210) $ 20,000 $ - $ (20,000) Total Information Technology Fund (6200) $ 327,748 $ - $ (327,748) Information Technology Capital Fund (6210)
Increase estimated revenues to transfer in from IT Operating Fund (6200) $ 20,000 $ 20,000 Total Information Technology Capital Fund (6210) $ - $ 20,000 $ 20,000 Fleet Replacement Fund (6410)
Increase expenditure appropriations from Fleet Replacement Fund reserves for the principal and interest payments totaling $198,778 for the second FY 2023 payment, schedule 2 of the lease purchase contract for a fire apparatus, previously approved by Council in Fiscal Year 2022.
$ 198,778 $ - $ (198,778)
$ 23,871 $ 23,871 $ -
Total Fleet Replacement Fund (6410) $ 222,649 $ 23,871 $ (198,778) Increase appropriations and estimated revenue transfer appropriations in Electric Vehicle (EV) Parking Shuttle Project to the Fleet Replacement Fund for replacement of a damaged vehicle.
Agenda Item No. 1
File Code No. 120.04
12/06/2022 Santa Barbara City Council Minutes Page 1 of 18
CITY OF SANTA BARBARA
CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 6, 2022
COUNCIL CHAMBERS, 735 ANACAPA STREET
CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:10 p.m. (The Finance Committee and Ordinance Committee met at 12:30 p.m.)
PLEDGE OF ALLEGIANCE
Mayor Rowse.
ROLL CALL
Councilmembers present: Eric Friedman, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Rowse.
Councilmembers absent: Alejandra Gutierrez.
Staff present: City Administrator Rebecca Bjork, Acting City Attorney Sarah Knecht, Deputy City Clerk Naomi Kovacs.
CEREMONIAL ITEMS
1. Subject: Employee Recognition – Service Award Pins (120.04) Recommendation: That Council authorize the City Administrator to express the City’s appreciation to employees who are eligible to receive service award pins for their years of service through December 31, 2022.
City Administrator Rebecca Bjork read the names, positions, and departments of those receiving recognition.
CHANGES TO THE AGENDA
There were no changes to the agenda.
Agenda Item No. 2
12/06/2022 Santa Barbara City Council Minutes Page 2 of 18 City Administrator Rebecca Bjork announced that during today’s 11:00 a.m. Closed Session, the Council approved her recommendation to appoint Alelia Parenteau as the inaugural Sustainability and Resilience Department Director.
Speaker:
- Alelia Parenteau, Sustainability and Resilience Department Director
PUBLIC COMMENT
Members of the public: Eplanet Thunderstriker; Aron Ashland.
CONSENT CALENDAR (Items 1 – 19)
The titles of the Resolutions and Ordinances were read.
Motion:
Councilmembers Jordan/O. Gutierrez to approve the Consent Calendar.
Vote:
Unanimous (Councilmember A. Gutierrez absent)
2. Subject: Minutes
Recommendation: That Council waive reading and approve the minutes of the regular meeting of November 1, 2022; November 8, 2022; November 15, 2022; and the special meetings of November 1, 2022; November 8, 2022.
Action: Approved the recommendation.
3. Subject: Designation of the Sustainability and Resilience Department as the Entity Responsible for Enforcement of Municipal Code Chapters 9.150 and 9.165 [Ordinance Adoption] (630.02)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending Sections 9.150.070 and
9.165.050 of the Santa Barbara Municipal Code (SBMC) to Designate the Sustainability and Resilience Department as the Entity Responsible for Enforcement and Make Corresponding Changes Consistent with State Law.
Action: Approved the recommendation; Ordinance No. 6095. 12/06/2022 Santa Barbara City Council Minutes Page 3 of 18
4. Subject: Lease Agreement for Office Space for the Sustainability and Resilience Department at 801 Garden Street [Ordinance Introduction; Resolution; Agreement] (330.04)
Recommendation: That Council:
A. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Authorizing the Sustainability and Resilience Director to Execute an Office Lease Agreement with Hayes Property Management, for the Property Located at 801 Garden Street, Suite 200, Commencing Upon the Effective Date of the Lease Agreement, January 16, 2023.
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the budget for Fiscal Year 2023, for costs related to the lease agreement and other onetime infrastructure and moving costs.
Action: Approved the recommendations; Proposed Ordinance; Resolution No. 22-118 (December 6, 2022 Council Agenda Report and any attachments).
5. Subject: Updated Planning Commission Guidelines [Resolution] (650.03) Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Adopting Planning Commission Guidelines Governing the Code of Conduct for Meetings and Rescinding the Planning Commission Guidelines Adopted by City Council on July 15, 1997.
Action: Approved the recommendation; Resolution No. 22-119 (December 6, 2022 Council Agenda Report and any attachments).
6. Subject: Acceptance of California State Library Grant, English as a Second Language [Resolution] (570.04)
Recommendation: That Council:
A. Accept the California State Library grant for $86,351 to support English as a Second Language (ESL) Literacy Services; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara amending Resolution No. 22-059, adopting the Budget for Fiscal Year 2023, to approve an increase of Revenue and Expenditure Appropriations in Fiscal Year 2023 in the Library Department Miscellaneous Grants Fund Budget in the Amount of $86,351. 12/06/2022 Santa Barbara City Council Minutes Page 4 of 18 Action: Approved the recommendations; Resolution No. 22-120 (December 6, 2022 Council Agenda Report and any attachments).
7. Subject: Acceptance of California State Library Grant, Book to Action [Resolution] (570.04)
Recommendation: That Council:
A. Accept a grant in the amount of $20,000 from the California State Library for the support of Adult Education programing; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara amending Resolution No. 22-059, adopting the Budget for Fiscal Year 2023, to approve an increase of Revenue and Expenditure Appropriations in Fiscal Year 2023 in the Library Department Miscellaneous Grants Fund Budget in the Amount of $20,000 from the California State Library, Federal Library Services and Technology Act (LSTA) fund.
Action: Approved the recommendations; Resolution No. 22-121 (December 6, 2022 Council Agenda Report and any attachments).
8. Subject: Acceptance of California State Library Grant, Adult and Family Literacy [Resolution] (570.04)
Recommendation: That Council:
A. Accept a grant in the amount of $56,215 from the California State Library for the support of Family and Adult Literacy programing; and B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara amending Resolution No. 22-059, adopting the Budget for Fiscal Year 2023, to approve an increase of Revenue and Expenditure Appropriations in Fiscal Year 2023 in the Library Department Miscellaneous Grants Fund Budget in the Amount of $56,215 from the California State Library.
Action: Approved the recommendations; Resolution No. 22-122 (December 6, 2022 Council Agenda Report and any attachments).
12/06/2022 Santa Barbara City Council Minutes Page 5 of 18
9. Subject: Acceptance of California State Library Zip Books Project Grant [Resolution] (570.04)
Recommendation: That Council:
A. Accept a grant in the amount of $24,628 from the California State Library to provide access to additional books.
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara amending Resolution No. 22-059, adopting the Budget for Fiscal Year 2023, to approve an increase of Revenue and Expenditure Appropriations in Fiscal Year 2023 in the Library Department Miscellaneous Grants Fund Budget in the Amount of $24,628 from the California State Library.
Action: Approved the recommendations; Resolution No. 22-123 (December 6, 2022 Council Agenda Report and any attachments).
10. Subject: Agreement for Independent Police Monitor Professional Advisory Services in Support of New Civilian Oversight System [Resolution; Agreement] (520.01)
Recommendation: That Council:
A. Authorize the City Administrator to execute an agreement with The Aden Group, LLC in an amount not to exceed $67,200 covering the period from December 6, 2022 to June 30, 2023.
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution 22-059, Adopting the Budget for Fiscal Year 2023, to increase appropriations in the City Administrator’s Office, in the General Fund, for $67,200.
Speakers:
- Staff: Senior Assistant to the City Administrator's Office Barbara Andersen Action: Approved the recommendation; Resolution No. 22-124, Agreement No. 28,222 (December 6, 2022 Council Agenda Report and any attachments).
11. Subject: Municipal Financial Advisory Services for the Police Facility Debt Issuance [Agreement] (210.01)
Recommendation: That Council authorize the Finance Director to execute an agreement with KNN Public Finance, LLC, for municipal financial advisory services in an amount not to exceed $130,000 in connection with the debt issuance for the City’s Police Facility.
12/06/2022 Santa Barbara City Council Minutes Page 6 of 18 Action: Approved the recommendation; Agreement No. 28,223 (December 6, 2022 Council Agenda Report and any attachments).
12. Subject: Water and Wastewater Service Agreement for 4 Sunrise Hill Lane [Agreement] (540.06)
Recommendation: That Council:
A. Authorize the Public Works Director to execute an agreement for provision of water and sewer service to real property located outside City of Santa Barbara limits, between the City and 109 Investors LLC, to provide City water and wastewater services to 4 Sunrise Hill Lane (APN 013-210-049); and
B. Authorize the Public Works Director to submit an application to the Local Agency Formation Commission to approve the water and wastewater service agreement.
Action: Approved the recommendation; Agreement No. 28,224 (December 6, 2022 Council Agenda Report and any attachments).
13. Subject: Advanced Traffic Signal Management System Replacement [Agreement] (530.05)
Recommendation: That Council authorize the Public Works Director to execute a City Professional Services Contract with McCain, Inc. in the amount of $472,176 for an advanced traffic signal management system and traffic signal controllers.
Action: Approved the recommendation; Agreement No. 28,225 (December 6, 2022 Council Agenda Report and any attachments).
14. Subject: Third Contract Amendment with Carollo Engineers, Inc. for Owner’s Representative Services and Contract Administration Support for Operating the Charles E. Meyer Desalination Plant [Agreement] (540.1) Recommendation: That Council authorize the Public Works Director to execute the Third Contract Amendment to the City Professional Services Agreement No. 25,222 with Carollo Engineers, Inc. in the amount of $247,278 to provide continued owner’s representative services and contract administration support for operating the Charles E. Meyer Desalination Plant.
Action: Approved the recommendation; Agreement No. 25,222.3 (December 6, 2022 Council Agenda Report and any attachments).
12/06/2022 Santa Barbara City Council Minutes Page 7 of 18
15. Subject: Measure C Annual Accountability Report Fiscal Year (FY) 2022 (210.01)
Recommendation: That Council accept the Measure C Annual Accountability Report for the Fiscal Year Ended June 30, 2022.
Action: Approved the recommendation; (December 6, 2022 Council Agenda Report and any attachments).
16. Subject: October 2022 Investment Report (260.02)
Recommendation: That Council accept the October 2022 Investment Report.
Action: Approved the recommendation; (December 6, 2022 Council Agenda Report and any attachments).
17. Subject: Funding Recommendations for Community Arts, Organizational Development, and Events and Festivals Cultural Arts Grants (610.03) Recommendation: That Council review and approve the City of Santa Barbara Arts Advisory Committee and Community Events and Festivals Committee grant funding recommendations for Fiscal Year 2022-2023.
Action: Approved the recommendation; (December 6, 2022 Council Agenda Report and any attachments).
18. Subject: Sole Source Purchasing Request for Downtown Parking Revenue Control Equipment, Maintenance Services, Replacement Parts, and Payment Processing (550.01)
Recommendation: That Council:
A. Waive compliance with the formal bidding procedure pursuant to Santa Barbara Municipal Code section 4.52.070(K) and authorize the sole source purchase of SKIDATA Group parking revenue control equipment and replacement parts from SKIDATA Group for a period of five years; and
B. Authorize five consecutive yearly purchase orders with SKIDATA Group to provide equipment maintenance services, payment processing, and spare parts for the five-year period at an annual cost of $139,000.
Action: Approved the recommendation; (December 6, 2022 Council Agenda Report and any attachments).
12/06/2022 Santa Barbara City Council Minutes Page 8 of 18
19. Subject: Set a Date for Public Hearing Regarding Parks and Recreation Commission's Rejection of Tree Removal (570.08)
Recommendation: That Council:
A. Set the date of January 31, 2023, at 2:00 p.m., for hearing the appeal filed by Allie and Chris Joyce of the Parks and Recreation Commission's rejection of tree removal; and
B. Set the date of January 30, 2023, at 1:30 p.m., for a site visit to the property located at 2131 Red Rose Way.
Action: Approved the recommendation; (December 6, 2022 Council Agenda Report and any attachments).
This concluded the Consent Calendar.
REPORT FROM THE FINANCE COMMITTEE
Finance Committee Chair Friedman reported that the committee heard the two proposed staff recommendations on the State Street parklets and fee structure, and forwarded a “no recommendation” to the Council for consideration.
REPORT FROM THE ORDINANCE COMMITTEE
Ordinance Committee Chair Sneddon reported that the committee heard zoning ordinance amendments for accessory dwelling units, many of which are to become in line with State mandates, and other clean up language as well, which were forwarded on to Council.
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
FINANCE DEPARTMENT
20. Subject: Appropriate Fiscal Year 2022 Preliminary General Fund Operating Surplus and Adopt Reserve Policy [Resolutions] (210.01) Recommendation: That Council:
A. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, for Appropriating the Preliminary Fiscal Year 2022 General Fund Operating Surplus; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Establishing Policies for Reserves for the City's General 12/06/2022 Santa Barbara City Council Minutes Page 9 of 18 Fund, Enterprise Funds, and Internal Service Funds, and Amending Resolution No. 12-066 and Rescinding Resolution No. 18-056.
Documents:
- December 6, 2022 Council Agenda Report and any attachments - PowerPoint Presentation prepared and made by staff
Speakers:
- Staff: Finance Director Keith DeMartini, City Administrator Rebecca Bjork, Human Resources Director Wendy Levy.
- Members of the Public: Zac Smith, Rob Fredericks, Wendy Santa Maria, Stanley Tzankov, Linda Honikman, Nadia Abushanab, Jessica Wishan de L’Arbre, Jeff Shaffer, Kayla Petersen, Graciela Cabello, Darryl Scheck, Ana Arce.
Discussion:
- Councilmembers’ questions were answered.
Motion:
Councilmembers Sneddon/Harmon to allocate $250,000 to Human Services Grant Funding from the total surplus, then 30% to Reserves and the remainder split between the Affordable Housing Trust Fund and City employee one-time compensation.
Vote:
Motion failed (Ayes: Councilmembers Sneddon, Harmon, O. Gutierrez; Noes: Councilmembers Friedman, Jordan, Mayor Rowse; Absent:
Councilmember A. Gutierrez)
Motion:
Councilmembers O. Gutierrez/Friedman to allocate 50% of the total surplus to General Fund reserves minus $250,000 to Human Services grant funds; 25% of the total surplus to the Affordable Housing Trust Fund minus $250,000 to the Right to Counsel pilot program; 12.5% of the total surplus to the Pension Section 115 Trust Fund; and 12.5% of the total surplus to ongoing employee compensation for those who have not recently received a salary adjustment.
Vote:
Majority roll call vote (Noes: Mayor Rowse; Absent: Councilmember A.
Gutierrez)
Motion:
Councilmembers Friedman/Harmon to approve staff recommendation B.
Vote:
Unanimous roll call vote (Absent: Councilmember A. Gutierrez). 12/06/2022 Santa Barbara City Council Minutes Page 10 of 18 RECESS
5:00 – 5:17 p.m.
MAYOR AND COUNCIL REPORTS
21. Subject: Interviews for Fire and Police Commission (140.05) Recommendation: That Council hold interviews of applicants to the Fire and Police Commission.
Documents:
- December 6, 2022 Council Agenda Report and any attachments - PowerPoint Presentation prepared and made by staff
Speakers:
- Members of the public: None
Interviewees:
- Scott Burns
- Rachel Bishar
- Linda Esparza Dozer
- Paul E. Hannah III
- Daniel Robert Herlinger
- Gary Jon Hill
- Glen H. Hodges
- Robert C. Meltzer
- Lizzie Rodriguez
- Raymond L. Szabo
- John Joseph Thyne
- Tracy C. Trotter
- Ana Alicia Zepeda
22. Subject: Appointments to City Advisory Groups (140.05) Recommendation: That Council make appointments to the City’s Advisory Groups, not including Fire and Police Commission.
Documents:
- December 6, 2022 Council Agenda Report and any attachments Speakers:
- Members of the public: None
12/06/2022 Santa Barbara City Council Minutes Page 11 of 18 Access Advisory Committee:
Motion:
Councilmember Jordan moved to appoint Nick Koonce by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointment:
Nick Koonce was appointed to the Access Advisory Committee for a term expiring December 31, 2026.
Airport Commission:
Councilmember Jordan nominated Paul Bowen, Topaz Grabman, and Dennis Houghton.
Councilmember Sneddon nominated Karen Kahn and Bruce Miller.
Vote:
For Bowen: Councilmembers Jordan, Friedman, Mayor Rowse For Grabman: Councilmembers Jordan, Harmon, O. Gutierrez For Houghton: Councilmembers Jordan, Friedman, Sneddon, Harmon, O. Gutierrez, Mayor Rowse
For Miller: Councilmembers Friedman, Sneddon, O. Gutierrez, Mayor Rowse
For Kahn: Councilmembers Sneddon, Harmon
(Councilmember A. Gutierrez absent)
Houghton and Miller received the most votes, with tie between Bowen and Grabman.
Vote:
For Bowen: Councilmember Jordan, Mayor Rowse
For Grabman: Councilmembers Friedman, Sneddon, Harmon,
O. Gutierrez
(Councilmember A. Gutierrez absent)
Appointments:
Dennis Houghton, Bruce Miller, and Topaz Grabman were appointed to the Airport Commission for a term expiring December 31, 2026.
Architectural Board of Review
No one was appointed.
12/06/2022 Santa Barbara City Council Minutes Page 12 of 18 Arts Advisory Committee:
Vote:
For Serena Lee: Councilmember Friedman, Mayor Rowse
For Laura Dorfman: Councilmembers Sneddon, Harmon, O. Gutierrez, Jordan
(Councilmember A. Gutierrez absent)
Appointment:
Laura Dorfman was appointed to the Arts Advisory Committee for a term expiring December 31, 2025.
Building and Fire Code Board of Appeals
No one was appointed.
Citizens Oversight Committee
Motion:
Councilmembers Harmon/O. Gutierrez to appoint Julian Sarafian by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointment:
Julian Sarafian was appointed to the Citizens Oversight Committee for a term expiring December 31, 2026.
Civil Service Commission
Motion:
Councilmember Sneddon to appoint Lindsey Charles and Henry Freund by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointments:
Lindsey Charles and Henry Freund were appointed to the Civil Service Commission for a term expiring December 31, 2026.
Community Events and Festivals Committee
Motion:
Mayor Rowse to appoint Lynda Dees and Sarah McLelland by acclamation.
12/06/2022 Santa Barbara City Council Minutes Page 13 of 18 Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointments:
Lynda Dees and Sarah McLelland were appointed to the Community Events and Festivals Committee for a term expiring December 31, 2026.
County of Santa Barbara Library Advisory Committee
No one was appointed.
Creeks Advisory Committee
Motion:
Councilmember Sneddon to appoint the two candidates by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointments:
Lori Gaskin and Penny Owens were appointed to the Creeks Advisory Committee for a term expiring December 31, 2026.
Harbor Commission
Councilmember Jordan nominated Suzanne Cohen.
Councilmember O. Gutierrez nominated Elizabeth Cramer.
Vote:
For Cohen: Councilmembers Friedman, Harmon, Jordan
For Cramer: Councilmembers Sneddon, O. Gutierrez, Mayor Rowse (Councilmember A. Gutierrez absent)
Tie Vote
Vote:
For Cohen: Councilmembers Friedman, Sneddon, Harmon, Jordan, Mayor Rowse
For Cramer: O. Gutierrez: Cramer
(Councilmember A. Gutierrez absent)
Appointment:
Suzanne Cohen was appointed to the Harbor Commission for a term expiring December 31, 2026.
12/06/2022 Santa Barbara City Council Minutes Page 14 of 18 Historic Landmarks Commission
Councilmember Sneddon nominated Robert Ooley and Dennis Doordan.
Motion:
Councilmember Jordan to appoint Robert Ooley and Dennis Doordan by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointments:
Robert Ooley and Dennis Doordan were appointed to the Historic Landmarks Commission for a term expiring December 31, 2026.
Library Board
Councilmember Friedman nominated Amber Caldwell.
Councilmember Jordan nominated Cecilia Harris.
Vote:
For Caldwell: Councilmembers Friedman, O. Gutierrez
For Harris: Councilmembers Sneddon, Harmon, Jordan, Mayor Rowse (Councilmember A. Gutierrez absent)
Appointment:
Cecilia Harris was appointed to the Library Board for a term expiring December 31, 2026.
Living Wage Advisory Committee
Motion:
Councilmember Friedman to appoint Daniel Ramirez by acclamation.
Vote:
Appointed by acclamation.
Appointment:
Daniel Ramirez was appointed to the Living Wage Advisory Committee for a term expiring December 31, 2026.
Neighborhood Advisory Council
Motion:
Mayor Rowse to appoint Ann Pena by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent). 12/06/2022 Santa Barbara City Council Minutes Page 15 of 18 Appointment:
Ann Pena was appointed to the Neighborhood Advisory Council for a term expiring December 31, 2026.
Parks and Recreation Commission
Councilmember O. Gutierrez nominated Jeffrey Chang.
Motion:
Councilmember O. Gutierrez to appoint Jeffrey Chang by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointment:
Jeffrey Chang was appointed to the Parks and Recreation Commission for a term expiring December 31, 2026.
Planning Commission
Councilmember Harmon nominated Lucille Boss.
Motion:
Councilmember Jordan to appoint Lucille Boss by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointment:
Lucille Boss was appointed to the Planning Commission for a term expiring December 31, 2026.
Rental Housing Mediation Board
Motion:
Councilmember O. Gutierrez to appoint Rigoberto Gutierrez by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointment:
Rigoberto Gutierrez was appointed to the Rental Housing Mediation Board for a term expiring December 31, 2026.
12/06/2022 Santa Barbara City Council Minutes Page 16 of 18 Sign Committee
Councilmember O. Gutierrez nominated Ken Sorgman and Thomas Sekula.
Councilmember Friedman nominated Jonathan Ziegler.
Councilmember Sneddon nominated Jaime Limon.
Vote:
For Sekula: Councilmembers Friedman, Harmon, O. Gutierrez, For Sorgman: Councilmembers Friedman, Sneddon, Harmon, Jordan, Mayor Rowse
For Ziegler: Councilmembers Friedman, Sneddon, Harmon, Jordan, Mayor Rowse
For Limon: Councilmembers Sneddon, O. Gutierrez, Jordan, Mayor Rowse
(Councilmember A. Gutierrez absent)
Appointments:
Ken Sorgman, Jonathan Ziegler, and Jaime Limon, were appointed to the Sign Committee for a term expiring December 31, 2026.
Single Family Design Board
Councilmember Jordan nominated Kathryn Gerpheide.
Councilmember Sneddon nominated Jonathan Ziegler.
Mayor Rowse nominated Joseph Moticha.
Vote:
For Gerpheide: Councilmembers Harmon, O. Gutierrez, Jordan, Friedman For Ziegler: Councilmember Sneddon
For Moticha: Mayor Rowse
(Councilmember A. Gutierrez absent)
Appointment:
Kathryn Gerpheide was appointed to the Single Family Design Board for a term expiring December 31, 2026.
Sister Cities Board
Councilmember O. Gutierrez nominated Mark Philibosian.
Motion:
Councilmember O. Gutierrez to appoint Mark Philibosian by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent). 12/06/2022 Santa Barbara City Council Minutes Page 17 of 18 Appointment:
Mark Philibosian was appointed to the Sister Cities Board for a term expiring December 31, 2026.
Transportation and Circulation Committee
Councilmember Jordan nominated Larry Bickford, Hillary Blackerby, Conrad Metzenberg, Kathleen Rodriguez, and Richard Smith.
Motion:
Councilmember Harmon to appoint Larry Bickford, Hillary Blackerby, Conrad Metzenberg, Kathleen Rodriguez, and Richard Smith by acclamation.
Vote:
Appointed by acclamation (Councilmember A. Gutierrez absent).
Appointments:
Larry Bickford, Hillary Blackerby, Conrad Metzenberg, and Richard Smith were appointed to the Transportation and Circulation Committee for a term expiring December 31, 2026. Kathleen Rodriguez was appointed to the Transportation and Circulation Committee for a term expiring December 31, 2023.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Harmon left the meeting at 6:52 p.m.
Councilmember Jordan reported on their attendance or made the following comment(s):
1. December 21st is the Longest Night of the Year.
Councilmember O. Gutierrez reported on their attendance or made the following comment(s): 1. e Red Cross blood drive; 2. State of the County; 3. Cox ribbon cutting at the Boys and Girls Club; 4. Santa Barbara Independent’s Hero Luncheon; 5. Downtown Santa Barbara’s Christmas tree lighting on State Street; 6. Pierre Claeyssens Veteran’s Foundation’s Veteran’s Day ceremony; 7. Housing Crisis Taskforce meeting.
Councilmember Sneddon reported on their attendance or made the following comment(s): 1 Water Commission meeting; 2. Santa Barbara Chamber of Commerce State of the County; 3. AIA Awards ceremony; 4. Santa Barbara Independent’s Local Heroes Award event; 5. Jimeno Way Utility District meeting.
Councilmember Friedman reported on their attendance or made the following comment(s): 1. State of the County; 2. Santa Barbara Independent’s Local Heroes Awards luncheon; 3. AIA Annual Awards; 4. Realtors’ Annual Awards; 4. Dos Pueblos 12/06/2022 Santa Barbara City Council Minutes Page 18 of 18 Engineering Academy open house; 5. “All Quiet on the Western Front” showing by the Film Festival at the Riviera.
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
Mayor Rowse adjourned the meeting at 6:56 p.m.
Approved and adopted by the City Council of the City of Santa Barbara on February 28, 2023.
SANTA BARBARA CITY COUNCIL SANTA BARBARA
CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________
RANDY ROWSE SARAH GORMAN
MAYOR CITY CLERK SERVICES MANAGER
01/24/2023 Santa Barbara City Council Minutes Page 1 of 10
CITY OF SANTA BARBARA
CITY COUNCIL MINUTES
REGULAR MEETING
JANUARY 24, 2023
COUNCIL CHAMBERS, CITY HALL,
735 ANACAPA STREET, SANTA BARBARA, CA 93101;
AND 1030 CACIQUE STREET, SANTA BARBARA, CA 93103
CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:03 p.m. (The Finance Committee met at 12:30 p.m. The Ordinance Committee, which ordinarily meets at 12:30 p.m., did not meet.)
PLEDGE OF ALLEGIANCE
Mayor Rowse.
ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Rowse.
Councilmembers absent: None.
Staff present: City Administrator Rebecca Bjork, City Attorney Sarah Knecht, City Clerk Services Manager Sarah Gorman.
CEREMONIAL ITEMS
1. Subject: Employee Recognition – Service Award Pins (120.04) Recommendation: That Council authorize the City Administrator to express the City’s appreciation to employees who are eligible to receive service award pins for their years of service through January 31, 2023.
City Administrator Rebecca Bjork read the names of employees being recognized for their service time. Mayor Rowse delivered a Proclamation and service award to Chris Mail, who accepted the Proclamation.
Speakers:
- Staff: Electronics Technician Jeffrey James; Fire Chief Christopher Mailes. 01/24/2023 Santa Barbara City Council Minutes Page 2 of 10 - Members of the Public: None
CHANGES TO THE AGENDA
City Administrator Bjork announced that Item 13 will be continued to a later meeting.
PUBLIC COMMENT
Members of the Public: Mark Marshall Wofford; Judy Frank; Tracy Willfong; Rebecca Brand; Bruce Giffin; Eplanet Thunderstriker; Jonathan Puu; Aron Ashland; Sharon Rich.
ITEM REMOVED FROM THE CONSENT CALENDAR
13. Subject: Set a Date for Public Hearing Regarding Planning Commission's Project Design Approval for 621 W Micheltorena St (640.07) Recommendation: That Council:
A. Set the date of March 14, 2023, at 2:00 p.m. for hearing the appeal filed by Auto Fuels, Inc. of the Planning Commission's Approval of a Coastal Development Permit; and
B. Set the date of March 13, 2023, at 1:30 p.m. for a site visit to the property located at 621 W Micheltorena St.
City Administrator Rebecca Bjork announced that this item will be continued to a later meeting.
CONSENT CALENDAR (Item Nos. 2 – 12)
The titles of the Resolutions and Ordinances were read.
At the request of Mayor Rowse, the Clerk read Item No.10 aloud due to there being speakers for this item.
Councilmember Jordan requested that Item No. 10 be pulled for questions and comments, but voted on with the rest of the Consent Calendar items (Items 2 – 12).
Motion:
Councilmembers Jordan/Harmon to approve Consent Calendar Items 2 - 12 as recommended.
Vote:
Unanimous roll call vote.
2. Subject: Establishment of a Standing Finance Committee [Ordinance Adoption]
01/24/2023 Santa Barbara City Council Minutes Page 3 of 10 Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code to Add Chapter 2.06 to Establish a Standing Finance Committee and Rescind Resolution No. 94-130.
Action: Approved the recommendations; Ordinance No. 6097.
3. Subject: Ordinance Committee Process Revisions [Ordinance Adoption] (120.03)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending Chapter 2.05 of the Municipal Code Pertaining to the Powers and Duties of the Ordinance Committee.
Action: Approved the recommendation; Ordinance No. 6098.
4. Subject: Authorize Execution of the Clean Water State Revolving Fund Installment Sale Agreement for the Braemar Lift Station Rehabilitation Project [Ordinance Introduction; Agreement] (540.06)
Recommendation: That Council introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Authorizing the Execution of the Installment Sale Agreement with the State Water Resources Control Board for the Braemar Lift Station Rehabilitation Project (Project No. C-06- 8602-110).
Speaker: Eplanet Thunderstriker.
Action: Approved the recommendation; Proposed Ordinance (January 24, 2023 Council Agenda Report and any attachments).
5. Subject: Municipal Code Amendments Pertaining to the Santa Barbara Arts and Crafts Show [Ordinance Introduction] (570.06)
Recommendation: That Council introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Municipal Code by Amending Chapter 15.08 Pertaining to the Santa Barbara Arts and Crafts Show.
Action: Approved the recommendation; Proposed Ordinance (January 24, 2023 Council Agenda Report and any attachments).
6. Subject: Resolution of Intention to Modify the Management District Plan of the Santa Barbara South Coast Tourism Business Improvement District [Resolution] (180.02)
01/24/2023 Santa Barbara City Council Minutes Page 4 of 10 Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Declaring Its Intention to Modify the Existing Santa Barbara South Coast Tourism Business Improvement District.
Speaker: Eplanet Thunderstriker.
Action: Approved the recommendation; Resolution No. 23-005 (January 24, 2023 Council Agenda Report and any attachments).
7. Subject: Contracts for Construction of Fiscal Year 2022B Pavement Maintenance Project and Program Support [Resolution; Agreement] (530.04) Recommendation: That Council:
A. Ratify the determination that the Fiscal Year 2022B Pavement Maintenance Project is exempt from the California Environmental Quality Act Section §15301 (Repair and Maintenance of Existing Facilities) and approve the Project and the filing of a notice of exemption in compliance with State California Environmental Quality Act Section §15062;
B. Award a contract to Lash Construction, Inc., in their low bid amount of $10,754,120 for construction of the Fiscal Year 2022B Pavement Maintenance Project, Bid No. 4088, and authorize the Public Works Director to execute the contract and approve expenditures up to $1,075,412 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment;
C. Authorize the Public Works Director to execute a contract with Flowers & Associates, Inc., in the amount of $789,034 for construction support services, and approve expenditures of up to $78,903 for extra services that may result from necessary changes in the scope of work; D. Authorize the Public Works Director to execute a contract with Flowers & Associates, Inc., in the amount of $155,000 to perform limited professional engineering and construction support services to the City’s Streets Operations and Infrastructure Management Division relating to the Pavement Maintenance Program and approve expenditures of up to $15,500 for extra services that may result from necessary changes in the scope of work;
E. Authorize the Public Works Director to execute a contract with Nichols Consulting Engineers, CHTD in the amount of $59,380 to perform pavement inspection services, and approve expenditures of up to $5,938 for extra services that may result from necessary changes in the scope of work; and 01/24/2023 Santa Barbara City Council Minutes Page 5 of 10 F. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Appropriate 2023 Local Surface Transportation Program Grant Funds and City Funds for the Fiscal Year 2022B Pavement Maintenance Project and Program Support.
Action: Approved the recommendations; Agreement Nos. 28,239; 28,240; 28,241; and 28,243; Resolution No. 23-006 (January 24, 2023 Council Agenda Report and any attachments).
8. Subject: Third Contract Amendment with Stantec Consulting Services Inc for Permitting Support for the City’s Sediment Management Plan [Agreement] (530.03)
Recommendation: That Council authorize the Public Works Director to execute the Third Contract Amendment to City Professional Services Agreement No. 22100186 with Stantec Consulting Services Inc, formerly Cardno, Inc., in the amount of $31,415 to provide continued permitting support for the City of Santa Barbara’s Sediment Management Plan.
Action: Approved the recommendation; Agreement No. 28,244 (January 24, 2023 Council Agenda Report and any attachments).
9. Subject: Amendment to the On-Call Surveying Services Contracts for NV5, Inc. and MNS Engineers, Inc. [Agreement] (230.01)
Recommendation: That Council:
A. Authorize an increase in the amount not to exceed with NV5, Inc., for oncall surveying services for various Capital Improvement Program projects and related projects, in the amount of $50,000, for a total project expenditure authority of $85,000; and
B. Authorize an increase in the amount not to exceed with MNS Engineers, Inc., for on-call surveying services for various Capital Improvement Program projects and related projects, in the amount of $50,000, for a total project expenditure authority of $150,000.
Action: Approved the recommendations; Agreement Nos. 28,245 and 26,469.1 (January 24, 2023 Council Agenda Report and any attachments).
10. Subject: Agreement with City Net ($450,000) to Provide Street Outreach, Case Management, and Housing Navigation Services [Agreement] (660.04) 01/24/2023 Santa Barbara City Council Minutes Page 6 of 10 Recommendation: That Council authorize the Community Development Director to execute a one year agreement in the amount of $450,000 with Kingdom Causes, Inc. (City Net), with an option by the City to extend an additional year, to provide homeless outreach, case management, and housing navigation services, as well as evening and weekend street outreach, with funding coming from Permanent Local Housing Allocation (PLHA) funds awarded by the State of California Housing and Community Development Department.
Documents:
- January 24, 2023 Council Agenda Report and any attachments Speakers:
- Staff: Program Analyst Liz Stotts; Senior Assistant to the City Administrator Barbara Andersen
- Members of the Public: Katherine Soto-Vasquez; Robin Elander Discussion:
- Councilmembers’ questions were answered.
Action: Approved the recommendation; Agreement No. 28,246 (January 24, 2023 Council Agenda Report and any attachments).
11. Subject: Waterfront Department Proposed Lease Agreement with Mr. David Villazana, Doing Business As Harbor Mail Center, for the Lease Space Located at 125 Harbor Way, Suite 6 [Agreement] (330.04) Recommendation: That Council approve a five-year lease agreement with Mr.
David Villazana, doing business as Harbor Mail Center, for the 140 square feet of lease space located at 125 Harbor Way, Suite 6.
Action: Approved the recommendation; Agreement No. 28,242 (January 24, 2023 Council Agenda Report and any attachments).
12. Subject: Best Interest Waiver for Purchase of Lawn Mowers for Municipal Golf Course (570.02)
Recommendation: That Council approve a Best Interest Waiver under Santa Barbara Municipal Code § 4.52.070, subdivision L authorizing the General Services Manager to issue a Purchase Order in the amount of $165,317 for the purchase of a Toro Greenmaster 3420 TriFlex Hybrid Diesel Greens Mower and a Reelmaster 5010 Hybrid Diesel Fairway Mower from TurfStar Western.
Action: Approved the recommendation; (January 24, 2023 Council Agenda Report and any attachments).
This concluded the Consent Calendar.
01/24/2023 Santa Barbara City Council Minutes Page 7 of 10
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
CITY ADMINISTRATOR
14. Subject: Appointment of Mayor Pro Tempore, Ordinance Committee, and Finance Committee (120.02)
Recommendation: That Council consider and appoint the Mayor Pro Tempore, Chairs and Members of the Ordinance and Finance Committees.
Documents:
- January 24, 2023 Council Agenda Report and any attachments Speakers:
- Staff: City Administrator Rebecca Bjork.
- Members of the Public: None
Discussion:
- Councilmembers’ questions were answered.
Motion:
Councilmembers Friedman/O. Gutierrez to appoint Councilmember Alejandra Gutierrez as Mayor Pro Tempore.
Vote:
Unanimous roll call vote.
Motion:
Councilmembers Sneddon/Jordan to continue status quo on Ordinance Committee membership and appoint Councilmember O. Gutierrez as Chair.
Vote:
Unanimous roll call vote.
Motion:
Councilmembers Harmon/A. Gutierrez to continue status quo on Finance Committee membership and retain Councilmember Friedman as Chair.
Vote:
Unanimous roll call vote.
15. Subject: Council Liaison Appointments to Advisory Groups, Boards and Commissions, Regional Agencies, and National and State Organizations (120.02)
01/24/2023 Santa Barbara City Council Minutes Page 8 of 10 Recommendation: That Council appoint liaisons to the Advisory Groups, Boards and Commissions, Regional Agencies, and National and State Organizations listed on the attachment.
Documents:
- January 24, 2023 Council Agenda Report and any attachments Speakers:
- Staff: City Administrator Rebecca Bjork; Deputy City Clerk Niko Lopez. - Members of the Public: None
Discussion:
- Councilmembers’ questions were answered.
Motion:
Councilmembers Jordan/Harmon to make the following changes:
Councilmember O. Gutierrez to be the liaison to the Access Advisory Committee; Councilmember Harmon to be the liaison to the Architectural Board of Review and Councilmember A. Gutierrez to be the alternate to the Architectural Board of Review; Councilmember Jordan to be the liaison to the Single Family Design Board and Councilmember A. Gutierrez to be the alternate to the Single Family Design Board; and the State Street Advisory Committee, which is a large committee made of members of the public and some Councilmembers, to have Councilmembers Jordan, Harmon and Sneddon as its appointed Councilmembers.
Vote:
Unanimous roll call vote.
COMMUNITY DEVELOPMENT DEPARTMENT
16. Subject: State Street “Create State” Master Plan Update (610.04) Recommendation: That Council receive a progress report for the State Street “Create State” Master Plan.
Documents:
- January 24, 2023 Council Agenda Report and any attachments - PowerPoint Presentation prepared and made by staff
Speakers:
- Staff: State Street Master Planner Tess Harris; Project Planner Timmy Bolton
- MIG: Matt Shawaker.
- Members of the Public: Dave Davis; Justin Gunn; Robin Elander; Steve Leider; Sharon Rich; Marilyn Loperfido; Jim Knell.
01/24/2023 Santa Barbara City Council Minutes Page 9 of 10 RECESS
4:52 p.m. – 5:06 p.m.
Discussion:
- Councilmembers’ questions were answered.
MAYOR AND COUNCIL REPORTS
17. Subject: Interviews for City Advisory Groups (140.05) Recommendation: That Council hold interviews of applicants to various City Advisory Groups (Est. time 4:00 p.m.).
Documents:
- January 24, 2023 Council Agenda Report and any attachments Speakers:
- Members of the Public: None.
Applicant Speakers: Committee:
Charles McClure Historic Landmarks Commission
Lisandra Carlos Housing Authority Commission
Sara Wylder Planning Commission
Donald DeLuccio Planning Commission
Discussion:
- Councilmembers’ questions were answered.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Friedman reported on their attendance or made the following comment(s): 1. MLK celebration; 2. Coastal Cities leadership group; 3. Coastal Commission local govt working group meeting; 4. SBCAG and APCD meetings; 5.
BEACON and was appointed to continue serving on the Executive Committee.
Councilmember O. Gutierrez reported on their attendance or made the following comment(s): 1. Contemporary Art Museum re-grand opening; 2. Pay respects to those injured or killed in recent shooting in Monterey Park.
Councilmember Sneddon reported on their attendance or made the following comment(s): 1. Rose pruning at the historical Rose Garden; 2. Dig-out at Flamingo Mobile Home Park; 3. COMB meeting.
01/24/2023 Santa Barbara City Council Minutes Page 10 of 10 Mayor Rowse reported on their attendance or made the following comment(s): 1.
Attended Mayor and City Manager Conference with City Administrator Bjork in Sacramento; 2. Close in memory of those in Monterey Park and Half Moon Bay.
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
Mayor Rowse adjourned the meeting at 5:29 p.m. in memory and respect of those involved in the tragedies in Monterey Park and Half Moon Bay.
Approved and adopted by the City Council of the City of Santa Barbara on February 28, 2023.
SANTA BARBARA CITY COUNCIL SANTA BARBARA
CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________
RANDY ROWSE SARAH GORMAN
MAYOR CITY CLERK SERVICES MANAGER
01/31/2023 Santa Barbara City Council Minutes Page 1 of 10
CITY OF SANTA BARBARA
CITY COUNCIL MINUTES
REGULAR MEETING
JANUARY 31, 2023
COUNCIL CHAMBERS, 735 ANACAPA STREET
CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:00 p.m. (The Finance Committee and Ordinance Committee, which normally meet at 12:30 p.m., did not meet on this day)
PLEDGE OF ALLEGIANCE
Mayor Rowse.
ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon (2:24 p.m.), Mike Jordan, Kristen W. Sneddon, Mayor Rowse.
Councilmembers absent: None.
Staff present: Assistant City Administrator René Eyerly, City Attorney Sarah Knecht, City Clerk Services Manager Sarah Gorman
CHANGES TO THE AGENDA
PUBLIC COMMENT
Members of the Public: Zabrina Tipton; Eplanet Thunderstriker; Tim Mahoney; Dave Hopkins; Concepion Lehne; Aron Ashland.
CONSENT CALENDAR (Items 1 – 12)
The titles of the Ordinances and Resolutions were read.
Motion:
Councilmembers Friedman/A. Gutierrez to approve the Consent Calendar as recommended.
Vote:
Unanimous roll call vote.
01/31/2023 Santa Barbara City Council Minutes Page 2 of 10
1. Subject: Municipal Code Amendments Pertaining to the Santa Barbara Arts and Crafts Show [Ordinance Adoption] (570.06)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Municipal Code by Amending Chapter 15.08 Pertaining to the Santa Barbara Arts and Crafts Show.
Action: Approved the recommendation; Ordinance No. 6099.
2. Subject: Authorize Execution of the Clean Water State Revolving Fund Installment Sale Agreement for the Braemar Lift Station Rehabilitation Project [Ordinance Adoption; Agreement] (540.01)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Authorizing the Execution of the Installment Sale Agreement with the State Water Resources Control Board for the Braemar Lift Station Rehabilitation Project (Project No. C-06-8602-110).
Action: Approved the recommendation; Ordinance No. 6100; Agreement No. 28,247.
3. Subject: Amending and Updating the City’s Water Efficient Landscape Standards for Water Conservation [Ordinance Introduction; Resolution] (540.05)
Recommendation: That Council:
A. Determine that the project is exempt from the California Environmental Quality Act under State CEQA Guidelines § 15307 (protection of natural resources);
B. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Repealing Chapter 22.80 and Amending Sections 14.23.005, 28.80.150, and 30.185.440 of the Santa Barbara Municipal Code Relating to Water Efficient Landscape Standards; and
C. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending and Updating the City’s Water Efficient Landscape Standards for Water Conservation.
Action: Approved the recommendations; Proposed Ordinance; Resolution No. 23- 007 (January 31, 2023 Council Agenda Report and any attachments). 01/31/2023 Santa Barbara City Council Minutes Page 3 of 10
4. Subject: Second Amendment to the Solar Photovoltaic Power Purchase Agreement at the Granada Garage [Ordinance Introduction; Agreement] (630.06)
Recommendation: That Council introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving and Authorizing the Sustainability and Resilience Director to Execute a Second Amendment to the Power Purchase Agreement with SB Granada Garage Solar LLC to Increase the Energy Purchase Rates for the Renewable Energy System at the Granada Garage.
Action: Approved the recommendation; Proposed Ordinance; (January 31, 2023 Council Agenda Report and any attachments).
5. Subject: Downtown Organization Annual Assessment Report for 2023 and Intention to Levy [Resolution] (550.1)
Recommendation: That Council:
A. Approve the Downtown and Old Town Business Improvement District Annual Assessment Report for 2023; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Declaring Council’s Intention to Levy Downtown Business Improvement District and Old Town Business Improvement District Assessment Rates for 2023, at a Public Hearing to be Held on February 28, 2023, at 2:00 p.m.
Speakers:
- Members of the Public: Robin Elander
Action: Approved the recommendations; Resolution No. 23-008 (January 31, 2023 Council Agenda Report and any attachments).
6. Subject: Acceptance of Donation for the Library on the Go Program [Resolution] (570.04)
Recommendation: That Council:
A. Accept a donation in the amount of $25,000 from the Volentine Family Foundation for the Library on the Go Program; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Approve an Increase of Revenue and Expenditure Appropriations in Fiscal Year 2023 in the Library Department Miscellaneous 01/31/2023 Santa Barbara City Council Minutes Page 4 of 10 Grants Fund Budget in the Amount of $25,000 from the Volentine Family Foundation.
Action: Approved the recommendations; Resolution No. 23-009 (January 31, 2023 Council Agenda Report and any attachments).
7. Subject: Termination of Local Emergency Declaration [Resolution] (520.02) Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Terminating the Local Emergency Proclaimed by the Director of Emergency Services on January 9, 2023 and Ratified by the City Council on January 12, 2023.
Action: Approved the recommendation; Resolution No. 23-010 (January 31, 2023 Council Agenda Report and any attachments).
8. Subject: December 31, 2022, Investment Report and December 31, 2022, Fiscal Agent Report (260.02)
Recommendation: That Council:
A. Accept the December 31, 2022, Investment Report; and B. Accept the December 31, 2022, Fiscal Agent Report.
Action: Approved the recommendations; (January 31, 2023 Council Agenda Report and any attachments).
9. Subject: Authorization to Amend the Legal Services Agreement with Liebert Cassidy Whitmore for Special Counsel Services [Agreement] (160.03) Recommendation: That Council authorize the City Administrator to execute an amended legal services agreement with Liebert Cassidy Whitmore to increase the not-to-exceed amount from $35,000 to $100,000 for special counsel services related to existing personnel matters.
Action: Approved the recommendation; Agreement No. 28,248 (January 31, 2023 Council Agenda Report and any attachments).
10. Subject: First Amendment to Agreement for Labor Negotiations [Agreement] (440.03)
Recommendation: That Council approve and authorize the Human Resources Director to execute an amendment to the Labor Relations agreement (Santa 01/31/2023 Santa Barbara City Council Minutes Page 5 of 10 Barbara Agreement #22300073) with the Law Firm of Liebert Cassidy Whitmore increasing the contract amount by $23,000, for a total not to exceed $46,000.
Action: Approved the recommendation; Agreement No. 28,249 (January 31, 2023 Council Agenda Report and any attachments).
11. Subject: Approval of Addenda to Agreements with Tesla for Battery Energy Storage System at Cater Water Treatment Plant [Agreement] (630.06) Recommendation: That Council authorize the Sustainability and Resilience Director to execute an addendum to each of the two agreements with Tesla, Inc., for the Cater Water Treatment Plant battery energy storage systems assigning a portion of the project’s allotted investment tax credit to Tesla, Inc. to cover increased project costs.
Action: Approved the recommendation; Agreement Nos. 26,865.1; 26,866.1 (January 31, 2023 Council Agenda Report and any attachments).
12. Subject: Set a Date for Public Hearing Regarding Planning Commission's Approval of a Conditional Use Permit, Development Plan and Parking Modification for 621 W Micheltorena Street (640.07)
Recommendation: That Council:
A. Set the date of March 14, 2023, at 2:00 p.m. for hearing the appeal filed by Auto Fuels, Inc. of the Planning Commission's Approval of a Conditional Use Permit, Development Plan and Parking Modification; and B. Set the date of March 13, 2023, at 1:30 p.m. for a site visit to the property located at 621 W Micheltorena St.
Action: Approved the recommendations; (January 31, 2023 Council Agenda Report and any attachments).
This concluded the Consent Calendar.
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
COMMUNITY DEVELOPMENT DEPARTMENT
13. Subject: Zoning Ordinance Amendments for Accessory Dwelling Units [Ordinance Introduction] (640.09)
Recommendation: That Council:
01/31/2023 Santa Barbara City Council Minutes Page 6 of 10 A. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code by Amending Section 30.185.040, Pertaining to Regulations for Accessory Dwelling Units; and
B. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code by Amending Chapter 28.86, Pertaining to Regulations for Accessory Dwelling Units.
Documents:
- January 31, 2023 Council Agenda Report and any attachments Speakers:
- Staff: Assistant Planner Jillian Ferguson; Principal Planner Daniel Gullett; Project Planner Brenda Beltz; Assistant City Attorney Tava Ostrenger; Fire Marshal Ryan DiGiulio; Community Director Eli Issacson. - Members of the public: Conrad Metzenberg; Jenny Rocci; Steve Johnson; Lisa Burns; John Campanella; Cynthia Sanchez; Stacey Glasgow.
Discussion:
- Councilmembers’ questions were answered. Assistant City Attorney Ostrenger proposed the following changes in response to Councilmember questions: 1. In Municipal Code section 28.86.090.E, include the text “The maximum building height of a detached, new construction, special accessory dwelling unit approved pursuant to this Section is …”, delete “16 feet”, and replace with: “18 feet and one story, and may be an additional two feet in height if necessary to match the roof pitch and height of the primary residential unit; unless the lot is within the Foothill or Extreme Foothill High Fire Hazard Areas (Very High Fire Hazard Severity Zone) and not within one-half mile walking distance of a major transit stop or a highquality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, in which case the special accessory dwelling unit is limited to 16 feet in height and one story.” 2. In Municipal Code section 30.185.040.G.1.d, include the text “The maximum building height of a detached, new construction, special accessory dwelling unit approved pursuant to this Subsection is…”, delete “16 feet”, and replace with: “18 feet and one story, and may be an additional two feet in height if necessary to match the roof pitch and height of the primary residential unit; unless the lot is within the Foothill or Extreme Foothill High Fire Hazard Areas (Very High Fire Hazard Severity Zone) and not within one-half mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, in which case the special accessory dwelling unit is limited to 16 feet in height and one story.” 01/31/2023 Santa Barbara City Council Minutes Page 7 of 10 Motion:
Councilmembers Sneddon/Jordan to approve the staff recommendation with the additional changes as narrated by Assistant City Attorney Ostrenger.
Vote:
Unanimous roll call vote.
Motion:
Councilmembers Jordan/Friedman to direct staff to be prepared at the upcoming retreat to discuss the format for a workshop relative to ADU production, and also address staff to take the 1000 square foot question through the review and approval process for intended adoption.
Vote:
Unanimous roll call vote.
RECESS
4:19 p.m. – 4:30 p.m.
MAYOR AND COUNCIL REPORTS
14. Subject: Appointments to City Advisory Groups (140.05) Recommendation: That Council make appointments to various City Advisory Groups.
Documents:
- January 31, 2023 Council Agenda Report and any attachments Speakers:
- Members of the Public: None.
Historic Landmarks Commission
Motion:
Councilmembers Friedman/Sneddon nominated Charles McClure.
Vote:
Unanimous vote by acclamation.
Charles McClure was appointed to the Historic Landmarks Commission as a licensed landscape architect; the term expires December 31, 2026.
Housing Authority
Motion:
Councilmembers Sneddon/O. Gutierrez nominated Lisandra Carlos.
Vote:
01/31/2023 Santa Barbara City Council Minutes Page 8 of 10 Unanimous vote by acclamation.
Lisandra Carlos was appointed to the Housing Authority; the term expires June 30, 2026.
Planning Commission
Motion:
Councilmembers Sneddon/Friedman nominated Donald DeLuccio.
Motion:
Mayor Rowse nominated Sara Wylder.
Votes for Commission member:
Councilmember Harmon: DeLuccio
Councilmember Friedman: DeLuccio
Councilmember O. Gutierrez: DeLuccio
Councilmember A. Gutierrez: DeLuccio
Councilmember Sneddon: DeLuccio
Councilmember Jordan: DeLuccio
Mayor Rowse: Wylder
Donald DeLuccio was appointed the Planning Commission; the term expires December 31, 2023.
QUASI-JUDICIAL HEARING RULES APPLY TO THE FOLLOWING AGENDA ITEM
PUBLIC HEARING
15. Subject: Appeal of the Parks and Recreation Commission’s Action to Deny the Removal of the Norfolk Island Pine Located in the Front Yard Setback at 2131 Red Rose Way (570.08)
Recommendation: That Council review all relevant information pertaining to the application for removal, the Street Tree Advisory Committee’s recommendation, and the Parks and Recreation Commission’s vote to deny the application, and determine if any findings pursuant to Santa Barbara Municipal Code 15.24.090 fit the circumstances of the request.
01/31/2023 Santa Barbara City Council Minutes Page 9 of 10 Public Hearing opened: 4:37 p.m.
No ex parte communications were disclosed.
Documents:
- January 31, 2023 Council Agenda Report and any attachments. - PowerPoint prepared and presented by staff.
Speakers:
- Staff: Urban Forest Superintendent Nathan Slack
- Parks and Recreation Commission: Kathy McGill.
- Applicant: Allie Joyce.
Public Hearing closed: 5:14 p.m.
Motion:
Councilmember A. Gutierrez/Mayor Rowse to uphold the appeal and direct staff to prepare a Resolution with findings regarding the safety issues.
Vote:
Motion fails (Noes: Councilmembers Harmon, Friedman, O. Gutierrez, Sneddon, Jordan; Yes: Councilmember A. Gutierrez, Mayor Rowse) Motion:
Councilmembers Friedman/Jordan to deny the appeal.
Vote:
Majority roll call vote (Noes: Councilmember A. Gutierrez and Mayor Rowse)
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Friedman reported on their attendance or made the following comment(s): 1. Point in Time count; 2. Central Coast Water Authority meeting; 3. Visit SB tourism summit; 4. Coastal Commission Local Government Working Group.
Councilmember O. Gutierrez reported on their attendance or made the following comment(s): 1. Point in Time County with Councilmembers Friedman, Sneddon, and Mayor Rowse; 2. Access Advisory committee. 3. Visit Santa Barbara meeting with Councilmembers Jordan Friedman, Sneddon, and Mayor Rowse; 4. Fire and Police Commission meeting 5. SB Act meeting; 6. Youth Council; 7. Lunar New Year celebration. 01/31/2023 Santa Barbara City Council Minutes Page 10 of 10 Councilmember Sneddon reported on their attendance or made the following comment(s): 1. Joint cities and county Affordable housing Task Force; 2. Firesafe council board meeting.
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
Mayor Rowse adjourned the meeting at 5:21 p.m.
Approved and adopted by the City Council of the City of Santa Barbara on February 28, 2023.
SANTA BARBARA CITY COUNCIL SANTA BARBARA
CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________
RANDY ROWSE SARAH GORMAN
MAYOR CITY CLERK SERVICES MANAGER
02/07/2023 Santa Barbara City Council Minutes Page 1 of 7
CITY OF SANTA BARBARA
CITY COUNCIL MINUTES
REGULAR MEETING
FEBRUARY 7, 2023
COUNCIL CHAMBERS, 735 ANACAPA STREET
CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:00 p.m. (The Finance Committee and Ordinance Committee, which ordinarily meet at 12:30 p.m., did not meet this day.)
PLEDGE OF ALLEGIANCE
Mayor Rowse.
ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Rowse.
Councilmembers absent: None.
Staff present: City Administrator Rebecca Bjork, City Attorney Sarah Knecht, City Clerk Services Manager Sarah Gorman.
CEREMONIAL ITEMS
1. Subject: Employee Recognition – Service Award Pins
Recommendation: That Council authorize the City Administrator to express the City’s appreciation to employees who are eligible to receive service award pins for their years of service through February 28, 2023.
Action: City Administrator Bjork read the names of employees who received service award pints for their years of service.
2. Subject: Black History Month February 2023 (120.04)
02/07/2023 Santa Barbara City Council Minutes Page 2 of 7 Proclamation presented to by Mayor Rowse and received by Jordan Killebrew of Juneteenth SB, Leila Richardson of Santa Barbara City College, and Akil Hill of Santa Barbara City College.
CHANGES TO THE AGENDA
There were no changes to the agenda.
PUBLIC COMMENT
Members of the public: Michael Baker; Cecilia Fabulich; Aron Ashland; Lauren Trujillo; Brett Garrett; Eplanet Thunderstriker.
ITEMS REMOVED FROM CONSENT CALENDAR
6. Subject: Authorization to Amend the Legal Services Agreement with Colantuono, Highsmith & Whatley, PC for Special Counsel Services [Agreement] (160.03)
Recommendation: That Council authorize the City Attorney to execute an amended legal services agreement with Colantuono, Highsmith & Whatley, PC, to increase the not-to-exceed amount from $100,000 to $250,000 for special counsel services related to the Boring case.
Documents:
February 7, 2023, report from the City Attorney.
Motion:
Councilmembers Friedman/A. Gutierrez to approve the recommended action; Agreement No. 28,251.
Vote:
Majority roll call vote (Noes: Councilmember Jordan.)
8. Subject: New City Administrator Employment Agreement [Agreement] (170.01)
Recommendation: That Council approve and authorize the Mayor to execute a new employment agreement between the City of Santa Barbara and Rebecca Bjork, to adjust base salary in Agreement No. 28,031, and amend the method for future salary adjustment percentage to be ½ (one half), but no more than 5% annually, of any increase to the Consumer Price Index (CPI) during the preceding June through May twelve month period.
Documents:
February 7, 2023, report from the City Attorney.
02/07/2023 Santa Barbara City Council Minutes Page 3 of 7 Motion:
Councilmembers A. Gutierrez/Friedman to approve the recommended action; Agreement No. 28,253.
Vote:
Majority roll call vote (Noes: Councilmember Jordan.)
CONSENT CALENDAR (Items No. 3 – 5, 7)
The titles of the Ordinances and Resolutions were read.
Motion:
Councilmembers A. Gutierrez/Harmon to approve Consent Calendar items 3 – 5 and 7 as recommended.
Vote:
Unanimous roll call vote.
3. Subject: Water Efficient Landscape Standards Ordinance Adoption [Ordinance Adoption] (540.05)
Recommendation: That City Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Repealing Chapter 22.80 and Amending Sections 14.23.005, 28.80.150, and 30.185.440 of the Santa Barbara Municipal Code Relating to Water Efficient Landscape Standards.
Action: Approved the recommendation; Ordinance No. 6101.
4. Subject: Second Amendment to the Solar Photovoltaic Power Purchase Agreement at the Granada Garage [Ordinance Adoption, Agreement] (630.06)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving and Authorizing the Sustainability and Resilience Director to Execute a Second Amendment to the Power Purchase Agreement with SB Granada Garage Solar LLC to Increase the Energy Purchase Rates for the Renewable Energy System at the Granada Garage.
Action: Approved the recommendation; Ordinance No. 6102; Agreement No. 26,365.2.
5. Subject: Establish Low-Income Homeowner Rehabilitation Pilot Program for City Residents through Habitat for Humanity with $50,000 Allocation from Inclusionary Housing Reserve Funds [Resolution; Agreement] (660.01) Recommendation: That Council:
02/07/2023 Santa Barbara City Council Minutes Page 4 of 7 A. Approve the establishment of a new Low-Income Homeowner Rehabilitation Pilot Program by providing up to $50,000 in grant funding to Habitat for Humanity of Southern Santa Barbara County to operate the program, and authorize the Community Development Director to execute such agreements and related documents, subject to approval as to form by the City Attorney, as necessary; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Approve an Increase in Fiscal Year 2023 Expenditure Appropriations in the General Fund in the Amount of $50,000 Funded by General Fund Inclusionary Housing Reserve Funds to Fund the Habitat for Humanity Homeowner Rehabilitation Program.
Action: Approved the recommendations; Resolution No. 23-011; Agreement No. 28,250 (February 7, 2023 Council Agenda Report and any attachments).
7. Subject: Professional Services Agreement with SummitWest Environmental Inc. for Biological Services Associated with the Hazardous Fuels Mitigation Project [Agreement] (570.05)
Recommendation: That Council authorize the Parks and Recreation Director to execute a Professional Services agreement with SummitWest Environmental Inc. in the amount of $95,927 to complete biological services associated with Phase 1 of the Hazardous Fuels Mitigation Project.
Action: Approved the recommendation; Agreement No. 28,252 (February 7, 2023 Council Agenda Report and any attachments).
This concluded the Consent Calendar.
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
PUBLIC WORKS DEPARTMENT
9. Subject: Water Supply Update and Annual Water Supply Management Report (540.08)
Recommendation: That Council:
A. Receive an update on the Three-Year Water Supply Strategy; and B. Approve and adopt the City of Santa Barbara Water Supply Management Report for the 2022 Water Year, finding that the groundwater resources are in long-term balance in accordance with the conjunctive management element of the City’s Enhanced Urban Water Management Plan. 02/07/2023 Santa Barbara City Council Minutes Page 5 of 7 Documents:
- February 7, 2023 Council Agenda Report and any attachment(s) - PowerPoint presentation prepared and made by staff.
Speakers:
- Staff: Water Resources Manager Joshua Haggmark; Water Supply and Services Manager Dakota Corey.
- Members of the Public: Eplanet Thunderstriker.
Discussion:
- Councilmembers’ questions were answered.
Motion:
Councilmembers Sneddon/Friedman to approve the recommended action.
Vote:
Unanimous roll call vote.
QUASI JUDICIAL HEARING RULES APPLY TO THE FOLLOWING AGENDA ITEM
PUBLIC HEARINGS
10. Subject: Appeals of Planning Commission’s Approval of a Coastal Development Permit at 2315 Edgewater Way (640.07)
Recommendation: That Council:
A. Consider the appeals of Mahesh Balakrishnan and Jill Ryan of the Planning Commission’s Approval of a Coastal Development Permit at 2315 Edgewater Way and the determination that the project is exempt from further environmental review under California Environmental Quality Act Guidelines Section 15303 (New Construction or Conversion of Small Structures); and
B. Direct staff to return to Council with a Decision and Findings Resolution reflecting the outcome of the appeal hearing.
Documents:
- February 7, 2023 Council Agenda Report and any attachments - Written correspondence regarding this item was received and acknowledged.
Speakers:
- Staff: City Administrator Bjork; Assistant City Attorney Tava Ostrenger - Appellant: Beth Collins.
- Applicant #1: Mahesh Balakrishnan.
02/07/2023 Santa Barbara City Council Minutes Page 6 of 7 Discussion:
- Councilmembers’ questions were answered.
Motion:
Councilmembers Jordan/A. Gutierrez to continue the appeal to April 25, 2023.
Vote:
Unanimous roll call vote.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Friedman reported on their attendance at the following events or made the following comments: 1. Chamber annual awards; 2. Augie’s restaurant opening 3.
Mosaic Therapy opening.
Councilmember O. Gutierrez reported on their attendance at the following events or made the following comments: 1. Puerto Vallarta Sister Cities event; 2. SB Act walk; 3. Ribbon cutting for new therapy center; 4. South Coast Chamber annual meeting; 5. Ribbon cutting for Augie’s restaurant on State Street; 6. Golden eagle screening at natural history museum 7. Elected leader’s Forum on homelessness; 8. Sister Cities Toba discussion at library regarding internment camps; 9. Coffee with a Black Guy; 10. Holocaust Remembrance March in Isla Vista.
Councilmember Sneddon reported on their attendance at the following events or made the following comments: 1. Chamber of Commerce annual awards; Elected Leader’s Forum on homelessness; and 3. Friendship Center fundraiser; 4. Noted upcoming events through the Black Culture House.
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
Mayor Rowse adjourned the meeting at 3:42 p.m.
02/07/2023 Santa Barbara City Council Minutes Page 7 of 7 Approved and adopted by the City Council of the City of Santa Barbara on February 28, 2023.
SANTA BARBARA CITY COUNCIL SANTA BARBARA
CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________
RANDY ROWSE SARAH GORMAN
MAYOR CITY CLERK SERVICES MANAGER
ORDINANCE NO. _______________
AN ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA
BARBARA AUTHORIZING THE CITY ADMINISTRATOR TO
EXECUTE THE DECLARATION OF CONSTRUCTION AND
OPERATING COVENANTS AND RECIPROCAL EASEMENTS
BY AND BETWEEN AMERICAN TRADITION LLC, RGC
SANTA BARBARA HOTEL, LLC, AND THE CITY OF SANTA
BARBARA, A COPY OF WHICH IS ON FILE WITH THE PARKS
AND RECREATION DEPARTMENT
THE CITY COUNCIL OF THE CITY OF SANTA BARBARA DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Administrator is authorized to execute the Declaration of Construction and Operating Covenants and Reciprocal Easements by and between American Tradition LLC, RGC Santa Barbara Hotel, LLC, and the City of Santa Barbara, a copy of which has been approved as to form by the City Attorney and is on file with the Parks and Recreation Department. The City Administrator is authorized to take all actions necessary or convenient to record and implement the agreement. The City Administrator may delegate responsibilities under this ordinance.
Agenda Item No. 3
File Code No. 640.08
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Administration, Library
SUBJECT: Acceptance of California State Library Infrastructure Grant [Resolution] RECOMMENDATION: That Council:
A. Accept a grant in the amount of $1,490,826 from the California State Library to provide support for Library infrastructure improvements; and B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Approve an Increase in Revenue and Expenditure Appropriations in the Library’s Miscellaneous Grants Fund in the Amount of $1,490,826 from the California State Library.
DISCUSSION:
Santa Barbara Public Library is a recipient of a significant investment of funding for infrastructure improvements from the California State Library. Governor Newsom announced $254 million in grants to public libraries in 172 cities across 34 counties to renovate and improve facilities across the state. This is the first round of the California State Library’s $439 million Building Forward Library Improvement Grant Program – the largest investment in public library infrastructure in California history.
Santa Barbara Public Library was awarded $1,449,989 to support the construction of the ADA elevator and to install fire suppression systems at Central Library. For Eastside Library, the Library received $40,837 for a backup battery power system that will contribute to the Eastside Library becoming a resiliency hub for the community in times of emergencies.
Agenda Item No. 4
File Code No. 570.04
Council Agenda Report
Acceptance of California State Library Infrastructure Grant [Resolution] February 28, 2023
BUDGET/FINANCIAL INFORMATION:
By accepting this grant, the Library will increase revenue and expenditure appropriation of $1,490,826 in the Fiscal Year 2023 Library Miscellaneous Grants Fund budget.
SUSTAINABILITY IMPACT:
A battery backup power source obtained through this grant funding positions the Library to not only provide regular Library services throughout the year, but to become a resilience hub in times of disaster, aiding the distribution of resources as needed, and reducing the burden on additional emergency response efforts.
PREPARED BY: Kristina Hernandez, Library Services Manager SUBMITTED BY: Jessica Cadiente, Library Director
APPROVED BY: City Administrator's Office
RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 22-059,
ADOPTING THE BUDGET FOR FISCAL YEAR 2023, TO
APPROVE AN INCREASE IN REVENUE AND
EXPENDITURE APPROPRIATIONS IN THE LIBRARY’S
MISCELLANEOUS GRANTS FUND IN THE AMOUNT OF
$1,490,826 FROM THE CALIFORNIA STATE LIBRARY.
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2022; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2022;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 22-059, this Resolution approves the amendment to the budget as provided herein.
NOW, THEREFORE, be it resolved by the Council of the City of Santa Barbara that in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2023, as adopted by Resolution No. 22-059, is hereby amended as follows:
1. The Council accept the California State Library Infrastructure grant for the Central and Eastside Libraries.
2. The Council approves of the increase in revenue appropriation and expenditure appropriation of $1,490,826 in the Fiscal Year 2023 Library Miscellaneous Grant Fund budget.
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Contract for Design of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project [Resolution; Agreement] RECOMMENDATION: That Council:
A. Authorize the Public Works Director to execute a City Professional Services contract with Mead and Hunt, Inc. in the amount of $262,780 for design services of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project, and authorize the Public Works Director to approve expenditures of up to $26,278 for extra services of Mead and Hunt, Inc. that may result from necessary changes in the Scope of Work; and B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 22-059, Adopting the Budget for Fiscal Year 2023, to Appropriate Funds for the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project.
DISCUSSION:
Background
The Santa Barbara Municipal Airport (SBA) comprises of a system of three runways and multiple taxiways with pavements that require sustained preventative maintenance and rehabilitation to extend the performance of the pavement structure to its design service life and minimize the safety risk of aircrafts operating on the pavement surfaces. SBA has assessed the pavement condition and work history of Taxiways Mike “M”, Juliet “J”, and Golf “G” and selected these taxiways for pavement rehabilitation. Taxiways M and J primarily serve general aviation aircrafts and connect to fixed based operator’s aprons.
Taxiway G primarily serves commercial aircrafts given its closer proximity to the terminal.
These taxiways received preventative maintenance applications such as crack sealant; however, the individual taxiways have not had major rehabilitation in the past 10 to 20 years. Engineering staff at SBA has monitored the condition of these taxiways during monthly airfield inspections, as required as part of the pavement management program.
Staff has determined these taxiway pavements are exhibiting conditions that require restorative rehabilitation. From visual inspections and the recorded work history, Agenda Item No. 5
File Code No. 560.04
Council Agenda Report
Contract for Design of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project [Resolution; Agreement]
February 28, 2023
Engineering staff and SBA planning staff have concluded that the taxiways are due for major rehabilitation and should also be evaluated during design for potential geometric changes and changes in aircraft usage to coincide with the pending update to the Airport Master Plan.
Project Description
The work consists of the pavement improvement of three taxiways that cover an area of approximately 67,000 square yards. The approximate area for each is 32,000 square yards for Taxiway M; 23,000 square yards for Taxiway J; and 12,000 square yards for Taxiway G. Each taxiway has varying levels of pavement deterioration; the most severe pavement distress from greatest to least are Taxiway M, Taxiway G, and Taxiway J.
The Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project (Project) is anticipated to proceed with pavement pulverization of the existing surface layer compromising of four to six inches of asphalt concrete (AC) pavement, depending on the taxiway pavement profile, followed by repaving a four- to six-inch layer of AC pavement. In areas of special concern, the recommended pavement improvements may include a full replacement of the AC surface and aggregate base layer totaling a onefoot excavation and replacement.
The purpose of the pavement rehabilitation and replacement is primarily to prevent pavement cracking and other distresses. Deteriorated pavement conditions can cause small loose asphalt pieces to become dislodged and pose a high risk to aircrafts. The Project will extend the taxiway pavement life and prevent the need for more costly reconstruction improvements. SBA anticipates starting construction of the Project in the fall of 2023, and it should take approximately three months to complete.
Design Phase Consultant Engineering Services
Staff recommends that Council authorize the Public Works Director to execute a contract with Mead and Hunt, Inc. in the amount of $262,780 for design and $26,278 for potential extra services, for a total amount of $289,058. Mead and Hunt, Inc. specializes in engineering design work related to the aviation industry and was selected as the most qualified firm as part of a Request for Qualifications process.
Council Agenda Report
Contract for Design of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project [Resolution; Agreement]
February 28, 2023
BUDGET/FINANCIAL INFORMATION:
The following summarizes all estimated total Project costs:
ESTIMATED TOTAL PROJECT COST
*Cents have been rounded to the nearest dollar in this table.
FAA
GRANT
CITY
SHARE
TOTAL
Design with Extra Services (by Contract) $262,060 $26,998 $289,058 Estimated Survey Costs $14,506 $1,494 $16,000
Estimated Geotechnical Costs $29,011 $2,989 $32,000
Design Subtotal $305,577 $31,481 $337,058
Estimated Construction Contract $2,387,078 $245,922 $2,633,000 Subtotal $2,387,078 $245,922 $2,633,000
Construction Mgmt./Inspection (by Contract) $286,486 $29,514 $316,000 Subtotal $286,486 $29,514 $316,000
Construction Subtotal $2,673,564 $275,436 $2,949,000
TOTAL PROJECT COST $2,979,141 $306,917 $3,286,058
The Federal Aviation Administration (FAA), under authorization from the United States Congress, distributes FAA Airport Improvement Program funds to all eligible commercial service airports through an entitlement program, which guarantees a minimum level of federal assistance each year based on prior year passenger enplanement levels, or through a discretionary basis. This Project is part of the entitlement program for its direct relation to commercial airline usage and therefore will receive federal assistance where SBA’s share is 9.34% of the total Project cost.
With the recommended appropriation of FAA grant funds of $262,060, and the City match funds of $26,998 funded from the Airport Operating Fund reserves above Council policy, there will be sufficient expenditure appropriations in the Airport Capital Grants Fund in Fiscal Year 2023 to fund the contract, including extra services, with Mead and Hunt, Inc.
A copy of the contract may be requested from the Public Works Department for public review by contacting [email protected].
ENVIRONMENTAL REVIEW:
This Project will require environmental review as determined by California Environmental Quality Act regulations as well as coastal zone review.
Council Agenda Report
Contract for Design of the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project [Resolution; Agreement]
February 28, 2023
PREPARED BY: Brian D’Amour, P.E., City Engineer/PD/sk
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
RESOLUTION NO. _____
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 22-059,
ADOPTING THE BUDGET FOR FISCAL YEAR 2023, TO
APPROPRIATE FUNDS FOR THE SANTA BARBARA
MUNICIPAL AIRPORT TAXIWAYS M, J, AND G PAVEMENT
REHABILITATION PROJECT
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2022; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2022;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 22-059, this Resolution approves the amendment to the budget as provided herein.
NOW, therefore, be it resolved by the Council of the City of Santa Barbara that in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2023, as adopted by Resolution No. 22-059, is hereby amended as follows:
1. The Council approves an increase in expenditure appropriations in the Airport Operating Fund in the amount of $26,998, funded from available reserve funds in the Airport Operating Fund, authorize a transfer of such funds to the Airport Capital Grants Fund for the City match for the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project; and
2. Approve an increase in revenue and expenditure appropriations in the Santa Barbara Municipal Airport Taxiways M, J, and G Pavement Rehabilitation Project in the Airport Capital Grants Fund in the amount of $289,058, funded by the transfer of $26,998 from the Airport Operating Fund for the City match, and $262,060 from the Federal Aviation Administration for the Santa Barbara Municipal Airport Taxiways M, J and G Pavement Rehabilitation Project.
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Accounting Division, Finance Department
SUBJECT: Designation of Authorized Agents to Execute Disaster Assistance Applications on Behalf of the City of Santa Barbara for the Purpose of Obtaining Federal and State Financial Assistance [Resolution] RECOMMENDATION:
That Council adopt, by reading of the title only, a Resolution of the Council of the City of Santa Barbara designating the Finance Director, Assistant Finance Director, and Accounting Manager, as the City of Santa Barbara’s Agent for California Governor’s Office of Emergency Management Disaster Assistance for Three (3) years, expiring January 31, 2026.
DISCUSSION:
The City of Santa Barbara has suffered significant impacts from wildfire, floods, earthquakes, wind events, and other natural disasters over the years, on many occasions requiring financial assistance from the California Governor’s Office of Emergency Services (Cal OES) as well as the Federal Emergency Management Agency (FEMA).
In order to continue to receive financial support for any future State or Federally declared disasters, the City is required to pass a resolution identifying the staff positions authorized to represent the City by executing disaster assistance applications. Resolution 20-007 was adopted on January 28, 2020, designating the Finance Director, Finance and Treasury Manager, and Accounting Manager as the City’s agents for a three-year term to cover any potential disasters in that time frame. Resolution 20-007 expired on January 31, 2023, requiring a new resolution ongoing.
Staff recommend three agents be selected to execute disaster assistance requests on behalf of the City. The resolution designates the Finance Director, Assistant Finance Director, and Accounting Manager to act as agents of the City to maximize financial recovery of costs incurred as part of declared disaster or emergency event.
Agenda Item No. 6
Council Agenda Report
Designation of Authorized Agents to Execute Disaster Assistance Applications on Behalf of the City of Santa Barbara for the Purpose of Obtaining Federal and State Financial Assistance [Resolution]
February 28, 2023
PREPARED BY: Doug Smith, Accounting Manager
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
RESOLUTION NO. ________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA DESIGNATING THE FINANCE
DIRECTOR, ASSISTANT FINANCE DIRECTOR, AND
ACCOUNTING MANAGER, AS THE CITY OF SANTA
BARBARA'S AGENT FOR CALIFORNIA GOVERNOR'S
OFFICE OF EMERGENCY MANAGEMENT DISASTER
ASSISTANCE FOR THREE (3) YEARS, EXPIRING
JANUARY 31, 2026
WHEREAS, the City of Santa Barbara (City) has experienced numerous wildfires, floods, debris flows, earthquakes and other natural disasters, and continues to be at risk of such events in the future;
WHEREAS, the City has suffered many disaster-related impacts, and has needed assistance from the California Governor's Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA);
WHEREAS, the City applied for and received emergency funding from Cal OES and FEMA;
WHERAS, in January 2020, the City passed Resolution 20-007, which expired on January 31, 2023.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA THAT:
SECTION 1. The City Finance Director, Assistant Finance Director, and Accounting Manager is hereby authorized to execute for and on behalf of the City of Santa Barbara, a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Service for the purpose of obtaining certain federal financial assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
SECTION 2. That the City of Santa Barbara, a public entity established under the laws of the State of California, hereby authorizes its agents to provide to the Governor's Office of Emergency Service for all matters pertaining to such state disaster assistance the assurances and agreements required.
SECTION 3. This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Library & Parks and Recreation Departments
SUBJECT: Bequest from the Peter and Christel Hann Trusts to the City of Santa Barbara for Exclusive Use and Benefit of the Library and Parks and Recreation Departments [Resolution]
RECOMMENDATION:
That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Accepting a Bequest from the Peter and Christel Hann Trust in the Total Amount of $15,640 to the City of Santa Barbara for Exclusive Use and Benefit of the Library, and the Parks and Recreation Department.
DISCUSSION:
A Council Resolution is needed to approve the acceptance of a bequest made to the City of Santa Barbara. Government Code § 37354 empowers the City Council to distribute the gift for such uses as are prescribed in the terms of the bequest. The City has been notified that the Peter and Christel Hann Trust has bequeathed the total sum of $15,640 to be distributed to the Santa Barbara Public Library and the Santa Barbara Parks and Recreation as follows:
The Central and Eastside Libraries have been bequested a total of $12,804 to be divided equally.
The Santa Barbara Parks and Recreation Department has been bequested $2,836.
The Santa Barbara Public Library and the Santa Barbara Parks and Recreation staff members express their deep gratitude and appreciation to the family of Peter and Christel Hann for this generous bequest and expression of support.
Agenda Item No. 7
File Code No. 570.04
Council Agenda Report
Bequest from the Peter and Christel Hann Trusts to the City of Santa Barbara for Exclusive Use and Benefit of the Library and Parks and Recreation Departments [Resolution]
February 28, 2023
BUDGET/FINANCIAL INFORMATION:
Upon City Council acceptance, the full bequest of $15,640 will be deposited, $2,836 will be deposited into the Parks and Recreation Department Miscellaneous Grants Fund and the $12,804 into the Miscellaneous Library Trust.
The donation will be appropriated in FY2023 budget.
PREPARED BY: Jessica Cadiente, Library Director
SUBMITTED BY: Jessica Cadiente, Library Director
APPROVED BY: City Administrator's Office
1 RESOLUTION NO. ______
A RESOLUTION OF THE COUNCIL OF THE CITY
OF SANTA BARBARA ACCEPTING A BEQUEST
FROM THE PETER AND CHRISTEL HANN TRUST
IN THE AMOUNT OF $15,640 TO THE CITY OF
SANTA BARBARA FOR EXCLUSIVE USE AND
BENEFIT OF THE LIBRARY, AND PARKS AND
RECREATION DEPARTMENT
WHEREAS, Government Code § 37354 permits the City Council of a City to accept or reject any gift, bequest or devise made to or for the City, or to or for any of its officers in their official capacity or in trust for any public purpose, and further empowers a City Council to hold and dispose of such property and the income and increase from the same for such uses as are prescribed in the terms of the gift, bequest, or devise; and
WHEREAS, the Santa Barbara Public Library and the Santa Barbara Parks and Recreation Department have been designated as recipients of a gift in the settlement of the Peter and Christel Hann Trust of which the distribution to the Santa Barbara Public Library is directed for the exclusive use and benefit of the Library and the distribution to the Santa Barbara Parks and Recreation Department is directed for the exclusive use and benefit of the Parks and Recreation Department; and WHEREAS, the bequest of a gift from the Peter and Christel Hann Trust of a value at $12,804 to the Santa Barbara Public Library and $2,836 to the Santa Barbara Parks and Recreation Department, for the total sum of $15,640 requires City Council acceptance in order for the Library and Parks and Recreation Department to complete a transfer of funds from the Peter and Christel Hann Trust to the Santa Barbara Public Library and the Santa Barbara Parks and Recreation Department; and WHEREAS, the City Council gives the authority to the Santa Barbara Public Library Director, Jessica Cadiente, to complete the transfer of funds from Peter and Christel Hann Trust to the Santa Barbara Public Library; and WHEREAS, the City Council gives the authority to the Santa Barbara Parks and Recreation Department Director, Jill Zachary, to complete the transfer of funds from Peter and Christel Hann Trust to the Santa Barbara Parks and Recreation Department; and
WHEREAS, the Santa Barbara Public Library staff members express their deep gratitude and appreciation to the family of Peter and Christel Hann for this generous bequest and expression of support, and
2 WHEREAS, the Santa Barbara Parks and Recreation staff members express their deep gratitude and appreciation to the family of Peter and Christel Hann for this generous bequest and expression of support; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA AS FOLLOWS:
1. The City Council does hereby accept the bequest from the Peter and Christel Hann Trust on behalf of the Santa Barbara Public Library to be directed for the exclusive use and benefit of the Santa Barbara Public Library and on behalf of the Santa Barbara Parks and Recreation Department for the exclusive use and benefit of the Santa Barbara Parks and Recreation Department.
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Treasury Division, Finance Department
SUBJECT: January 2023 Investment Report
RECOMMENDATION:
That Council accept the January 2023 Investment Report.
DISCUSSION:
The attached investment report includes Investment Activity, Interest Revenue, a Summary of Cash and Investments, and Investment Portfolio detail as of January 31, 2023.
ATTACHMENT: January 2023 Investment Report
PREPARED BY: Salvatore Parrilla, Finance Analyst
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
Agenda Item No. 8
File Code No. 260.02
INVESTMENT ACTIVITY INVESTMENT INCOME
PURCHASES OR DEPOSITS POOLED INVESTMENTS
1/3 LAIF $ 10,000,000 Interest Earned on Investments $ 497,894 1/19 LAIF 5,000,000 Amortization 40,312
Total $ 15,000,000 Total $ 538,206
SALES, MATURITIES, CALLS OR WITHDRAWALS
Total $ -
ACTIVITY TOTAL $ 15,000,000 INCOME TOTAL $ 538,206
ATTACHMENT
CITY OF SANTA BARBARA
Activity and Interest Report
January 31, 2023
1 ENDING BALANCE AS OF December 31, 2022
Yield to Percent Average
Book Maturity of Days to
Description Value (365 days) Portfolio MaturityMUFG Union Bank NA Checking Account 27,572,730 $ 0.750% 8.26% 1 (1) State of California LAIF 60,000,000 2.173% 17.96% 1 (2)Treasury Securities - Coupon 50,703,704 1.182% 15.18% 814Treasury Discount 5,791,578 4.552% 1.73% 291Federal Agency Issues - Coupon 158,949,390 1.942% 47.59% 890Corporate/Medium Term Notes 14,988,570 2.185% 4.49% 495Supranationals Obligations 15,978,502 1.321% 4.78% 904
1. 333,984,474 796% 100.00% 618
Totals and Averages $ 1. 333,984,474 796% 100.00% 618
Total Cash and Investments 333,984,474 $
NET CASH AND INVESTMENT ACTIVITY FOR January 2023 6,415,991 $ ENDING BALANCE AS OF January 31, 2023 Yield to Percent Average
Book Maturity of Days to
Description Value (365 days) Portfolio MaturityMUFG Union Bank NA Checking Account 18,948,409 $ 0.750% 5.57% 1 (1) State of California LAIF 75,000,000 2.425% 22.03% 1 (2)Treasury Securities - Coupon 50,713,657 1.182% 14.90% 783Treasury Discount 5,813,721 4.552% 1.71% 260Federal Agency Issues - Coupon 158,953,198 1.942% 46.70% 859Corporate/Medium Term Notes 14,990,407 2.185% 4.40% 464Supranationals Obligations 15,981,072 1.321% 4.69% 873
1. 340,400,465 895% 100.00% 584
Totals and Averages $ 1. 340,400,465 895% 100.00% 584
Total Cash and Investments 340,400,465 $
Note: (1) Earnings Credit Rate (ECR) is provided at the rate of 0.750% by MUFG Union Bank, N.A. to help offset banking fees. (2) The average life of the LAIF portfolio as of January 31, 2023 is 273 days.
CITY OF SANTA BARBARA
Summary of Cash and Investments
January 31, 2023
2 PURCHASE MATURITY STATED YIELD AT FACE BOOK MARKET BOOK DESCRIPTION DATE DATE MOODY'S S & P RATE 365 VALUE VALUE VALUE GAIN/(LOSS) COMMENTS LOCAL AGENCY INVESTMENT FUNDSLOCAL AGENCY INVESTMENT FUND - - - - 2.425 2.425 75,000,000.00 75,000,000.00 75,000,000.00 0.00 Subtotal, LAIF 75,000,000.00 75,000,000.00 75,000,000.00 0.00TREASURY SECURITIES - DISCOUNTU S TREASURY BILL 10/13/22 10/05/23 Aaa AA+ 4.047 4.289 3,000,000.00 2,917,042.18 2,907,570.00 (9,472.18)U S TREASURY BILL 11/04/22 11/02/23 Aaa AA+ 4.525 4.817 3,000,000.00 2,896,679.17 2,897,670.00 990.83 Subtotal, Treasury Securities 6,000,000.00 5,813,721.35 5,805,240.00 (8,481.35)TREASURY SECURITIES - COUPONU S TREASURY NOTE 05/03/19 04/30/24 Aaa AA+ 2.250 2.342 2,000,000.00 1,997,853.70 1,942,120.00 (55,733.70)U S TREASURY NOTE 01/22/20 02/28/23 Aaa AA+ 1.500 1.527 2,000,000.00 1,999,960.90 1,995,360.00 (4,600.90)U S TREASURY NOTE 01/22/20 06/30/23 Aaa AA+ 1.375 1.534 2,000,000.00 1,998,738.55 1,972,900.00 (25,838.55)U S TREASURY NOTE 01/12/21 09/15/23 Aaa AA+ 0.125 0.185 3,000,000.00 2,998,887.44 2,916,090.00 (82,797.44)U S TREASURY NOTE 02/12/21 07/31/25 Aaa AA+ 0.250 0.380 3,000,000.00 2,990,372.15 2,736,570.00 (253,802.15)U S TREASURY NOTE 06/02/21 05/31/25 Aaa AA+ 0.250 0.553 2,000,000.00 1,986,070.93 1,832,660.00 (153,410.93)U S TREASURY NOTE 06/02/21 12/31/25 Aaa AA+ 0.375 0.700 2,000,000.00 1,981,409.13 1,811,560.00 (169,849.13)U S TREASURY NOTE 09/03/21 06/30/25 Aaa AA+ 0.250 0.575 2,000,000.00 1,984,536.17 1,830,780.00 (153,756.17)U S TREASURY NOTE 09/24/21 04/30/25 Aaa AA+ 0.375 0.663 2,000,000.00 1,987,242.08 1,842,180.00 (145,062.08)U S TREASURY NOTE 09/24/21 05/31/26 Aaa AA+ 0.750 0.878 2,000,000.00 1,991,673.52 1,810,160.00 (181,513.52)U S TREASURY NOTE 09/24/21 07/31/26 Aaa AA+ 0.625 0.900 2,000,000.00 1,981,231.27 1,795,080.00 (186,151.27)U S TREASURY NOTE 10/08/21 08/31/26 Aaa AA+ 0.750 1.004 2,000,000.00 1,982,296.47 1,799,380.00 (182,916.47)U S TREASURY NOTE 10/08/21 09/30/26 Aaa AA+ 0.875 1.015 2,000,000.00 1,990,002.84 1,803,980.00 (186,022.84)U S TREASURY NOTE 01/18/22 04/15/24 Aaa AA+ 0.375 1.040 3,000,000.00 2,976,362.59 2,851,290.00 (125,072.59)U S TREASURY NOTE 01/12/22 04/30/26 Aaa AA+ 0.750 1.450 3,000,000.00 2,934,206.50 2,720,970.00 (213,236.50)U S TREASURY NOTE 01/18/22 01/15/25 Aaa AA+ 1.125 1.210 3,000,000.00 2,995,118.94 2,827,020.00 (168,098.94)U S TREASURY NOTE 01/31/22 01/31/24 Aaa AA+ 0.875 1.145 3,000,000.00 2,992,036.57 2,887,020.00 (105,016.57)U S TREASURY NOTE 02/28/22 02/29/24 Aaa AA+ 1.500 1.548 2,000,000.00 1,998,991.96 1,932,500.00 (66,491.96)U S TREASURY NOTE 02/28/22 11/30/26 Aaa AA+ 1.625 1.863 2,000,000.00 1,982,635.73 1,851,800.00 (130,835.73)U S TREASURY NOTE 03/15/22 03/15/25 Aaa AA+ 1.750 1.827 3,000,000.00 2,995,264.86 2,855,730.00 (139,534.86)U S TREASURY NOTE 03/17/22 05/31/24 Aaa AA+ 2.000 2.006 2,000,000.00 1,999,830.31 1,932,900.00 (66,930.31)U S TREASURY NOTE 03/17/22 12/31/26 Aaa AA+ 1.750 2.170 2,000,000.00 1,968,934.36 1,859,620.00 (109,314.36) Subtotal, Treasury Securities 51,000,000.00 50,713,656.97 47,807,670.00 (2,905,986.97)FEDERAL AGENCY ISSUES - COUPONFED AGRICULTURAL MTG CORP 05/09/19 04/03/23 - - 2.360 2.371 2,000,000.00 1,999,964.67 1,992,440.00 (7,524.67)FED AGRICULTURAL MTG CORP 02/12/20 02/12/24 - - 1.390 1.480 2,000,000.00 1,998,201.68 1,932,280.00 (65,921.68)FED AGRICULTURAL MTG CORP 03/02/21 09/22/25 - - 0.480 0.480 3,000,000.00 3,000,000.00 2,724,930.00 (275,070.00) Callable 09/22/23, Q FED AGRICULTURAL MTG CORP 06/09/22 08/20/24 - - 2.910 2.911 3,000,000.00 3,000,000.00 2,921,070.00 (78,930.00) Callable 06/09/23, QFEDERAL FARM CREDIT BANK 01/31/19 10/23/23 Aaa AA+ 2.650 2.670 2,000,000.00 1,999,735.23 1,969,860.00 (29,875.23) FEDERAL FARM CREDIT BANK 06/15/21 06/15/26 Aaa AA+ 0.900 0.900 2,000,000.00 2,000,000.00 1,801,880.00 (198,120.00) Callable, P FEDERAL FARM CREDIT BANK 05/06/21 05/06/25 Aaa AA+ 0.710 0.710 2,000,000.00 2,000,000.00 1,847,720.00 (152,280.00) Callable, PFEDERAL FARM CREDIT BANK 09/08/21 09/08/26 Aaa AA+ 0.870 0.870 2,000,000.00 2,000,000.00 1,786,420.00 (213,580.00) Callable, PFEDERAL FARM CREDIT BANK 12/16/21 07/02/24 Aaa AA+ 0.570 0.873 3,000,000.00 2,987,280.79 2,831,610.00 (155,670.79) Callable, PFEDERAL FARM CREDIT BANK 12/23/21 06/23/25 Aaa AA+ 1.170 1.170 3,000,000.00 3,000,000.00 2,790,870.00 (209,130.00) Callable, PFEDERAL FARM CREDIT BANK 12/22/21 06/22/26 Aaa AA+ 1.390 1.390 3,000,000.00 3,000,000.00 2,746,590.00 (253,410.00) Callable, PFEDERAL FARM CREDIT BANK 01/27/22 01/26/27 Aaa AA+ 1.780 1.780 3,000,000.00 3,000,000.00 2,754,210.00 (245,790.00) Callable 01/26/23, PFEDERAL FARM CREDIT BANK 02/16/22 02/16/27 Aaa AA+ 2.180 2.180 3,000,000.00 3,000,000.00 2,794,830.00 (205,170.00) Callable 02/16/24, P
QUALITY RATING
CITY OF SANTA BARBARA
Investment Portfolio
January 31, 2023
3 PURCHASE MATURITY STATED YIELD AT FACE BOOK MARKET BOOK DESCRIPTION DATE DATE MOODY'S S & P RATE 365 VALUE VALUE VALUE GAIN/(LOSS) COMMENTS
QUALITY RATING
CITY OF SANTA BARBARA
Investment Portfolio
January 31, 2023
FEDERAL FARM CREDIT BANK 08/30/22 02/25/26 Aaa AA+ 3.320 3.470 3,000,000.00 2,987,096.79 2,947,350.00 (39,746.79)FEDERAL FARM CREDIT BANK 05/26/22 05/26/26 Aaa AA+ 3.375 3.375 3,000,000.00 3,000,000.00 2,901,990.00 (98,010.00) Callable 05/26/23, P FEDERAL FARM CREDIT BANK 09/20/22 10/17/23 Aaa AA+ 4.125 4.089 3,000,000.00 3,000,000.00 2,984,220.00 (15,780.00) FEDERAL FARM CREDIT BANK 10/19/22 10/19/26 Aaa AA+ 4.250 4.264 3,000,000.00 2,998,606.25 3,015,480.00 16,873.75FEDERAL FARM CREDIT BANK 11/29/22 11/18/24 Aaa AA+ 4.500 4.650 3,000,000.00 2,992,334.56 3,008,670.00 16,335.44FEDERAL HOME LOAN BANK 01/28/21 01/28/26 Aaa AA+ 0.580 0.580 3,000,000.00 3,000,000.00 2,700,570.00 (299,430.00) Callable 01/28/23, Q FEDERAL HOME LOAN BANK 01/28/21 01/28/26 Aaa AA+ 0.700 0.610 3,000,000.00 3,000,000.00 2,729,970.00 (270,030.00) FEDERAL HOME LOAN BANK 01/28/21 01/28/26 Aaa AA+ 0.750 0.650 3,000,000.00 3,000,000.00 2,734,170.00 (265,830.00)FEDERAL HOME LOAN BANK 02/25/21 11/25/25 Aaa AA+ 0.500 0.500 3,000,000.00 3,000,000.00 2,706,030.00 (293,970.00) Callable 02/25/23, A FEDERAL HOME LOAN BANK 03/16/21 03/16/26 Aaa AA+ 0.500 0.798 2,000,000.00 2,000,000.00 1,815,880.00 (184,120.00) Callable 03/16/23 , Q - S/UFEDERAL HOME LOAN BANK 05/20/21 05/20/26 Aaa AA+ 1.000 1.000 2,000,000.00 2,000,000.00 1,807,280.00 (192,720.00) Callable 02/20/23, QFEDERAL HOME LOAN BANK 05/26/21 12/26/25 Aaa AA+ 0.900 0.900 3,000,000.00 3,000,000.00 2,738,730.00 (261,270.00) Callable 02/26/23, QFEDERAL HOME LOAN BANK 05/26/21 11/26/24 Aaa AA+ 0.550 0.550 2,000,000.00 2,000,000.00 1,863,960.00 (136,040.00) Callable 02/26/23, QFEDERAL HOME LOAN BANK 06/10/21 06/10/25 Aaa AA+ 0.690 0.690 2,000,000.00 2,000,000.00 1,840,800.00 (159,200.00) Callable 03/10/23, QFEDERAL HOME LOAN BANK 06/10/21 06/10/26 Aaa AA+ 1.000 1.000 2,000,000.00 2,000,000.00 1,808,580.00 (191,420.00) Callable 03/10/23, QFEDERAL HOME LOAN BANK 06/28/21 03/28/25 Aaa AA+ 0.600 0.600 2,000,000.00 2,000,000.00 1,847,880.00 (152,120.00) Callable 03/28/23, QFEDERAL HOME LOAN BANK 09/23/21 10/23/24 Aaa AA+ 0.470 0.470 2,000,000.00 2,000,000.00 1,865,940.00 (134,060.00) Callable 03/23/23, QFEDERAL HOME LOAN BANK 09/28/21 03/28/25 Aaa AA+ 0.600 0.600 2,000,000.00 2,000,000.00 1,847,880.00 (152,120.00) Callable 03/28/23, QFEDERAL HOME LOAN BANK 09/28/21 09/28/26 Aaa AA+ 0.900 0.900 2,000,000.00 2,000,000.00 1,786,020.00 (213,980.00) Callable 03/28/23, QFEDERAL HOME LOAN BANK 10/28/21 10/28/26 Aaa AA+ 1.250 1.125 2,000,000.00 2,000,000.00 1,805,240.00 (194,760.00) FEDERAL HOME LOAN BANK 12/28/21 06/28/24 Aaa AA+ 0.920 0.920 3,000,000.00 3,000,000.00 2,847,180.00 (152,820.00) Callable 03/28/23, Q FEDERAL HOME LOAN BANK 12/28/21 02/28/25 Aaa AA+ 1.125 1.125 3,000,000.00 3,000,000.00 2,808,180.00 (191,820.00) Callable 03/28/23, QFEDERAL HOME LOAN BANK 12/29/21 12/29/23 Aaa AA+ 0.700 0.700 3,000,000.00 3,000,000.00 2,888,730.00 (111,270.00) Callable, PFEDERAL HOME LOAN BANK 12/30/21 12/30/24 Aaa AA+ 1.000 1.000 3,000,000.00 3,000,000.00 2,813,250.00 (186,750.00) Callable, PFEDERAL HOME LOAN BANK 01/26/22 01/26/27 Aaa AA+ 1.125 1.788 3,000,000.00 3,000,000.00 2,775,810.00 (224,190.00) Callable 01/26/24, 1x - S/UFEDERAL HOME LOAN BANK 02/28/22 05/28/24 Aaa AA+ 1.450 1.450 3,000,000.00 3,000,000.00 2,875,140.00 (124,860.00) Callable 02/28/23, 1xFEDERAL HOME LOAN BANK 03/29/22 03/29/27 Aaa AA+ 2.375 2.375 3,000,000.00 3,000,000.00 2,802,480.00 (197,520.00) Callable 03/29/23, QFEDERAL HOME LOAN BANK 04/21/22 04/21/26 Aaa AAA 3.000 3.000 2,000,000.00 2,000,000.00 1,921,320.00 (78,680.00) Callable 04/21/23, AFEDERAL HOME LOAN BANK 04/25/22 04/25/25 Aaa AA+ 2.750 2.750 2,000,000.00 2,000,000.00 1,934,440.00 (65,560.00) Callable 04/25/23, 1xFEDERAL HOME LOAN BANK 09/20/22 07/20/23 Aaa AA+ 3.500 3.590 3,000,000.00 2,998,817.00 2,992,950.00 (5,867.00) FEDERAL HOME LOAN BANK 11/29/22 11/28/23 Aaa AA+ 4.875 4.875 3,000,000.00 3,000,000.00 3,004,620.00 4,620.00FEDERAL HOME LOAN MTG CORP 11/25/20 11/25/25 Aaa AA+ 0.625 0.625 3,000,000.00 3,000,000.00 2,715,450.00 (284,550.00) Callable on 11/25/23, A FEDERAL HOME LOAN MTG CORP 11/24/20 11/24/23 Aaa AA+ 0.320 0.320 3,000,000.00 3,000,000.00 2,890,320.00 (109,680.00) Callable 02/24/23, QFEDERAL HOME LOAN MTG CORP 09/09/20 12/09/24 Aaa AA+ 0.500 0.500 3,000,000.00 3,000,000.00 2,790,750.00 (209,250.00) Callable 03/09/23, QFEDERAL HOME LOAN MTG CORP 06/22/22 03/22/24 Aaa AA+ 2.750 2.738 4,000,000.00 4,000,000.00 3,910,880.00 (89,120.00) Callable 06/22/23, 1xFEDERAL HOME LOAN MTG CORP 06/23/22 06/23/27 Aaa AA+ 3.500 3.500 3,000,000.00 3,000,000.00 2,894,460.00 (105,540.00) Callable 03/23/23, QFEDERAL HOME LOAN MTG CORP 06/28/22 06/28/24 Aaa AA+ 3.050 3.050 4,000,000.00 4,000,000.00 3,908,840.00 (91,160.00) Callable 03/28/23, QFEDERAL HOME LOAN MTG CORP 09/29/22 09/29/27 Aaa AA+ 4.750 4.750 3,000,000.00 3,000,000.00 2,963,130.00 (36,870.00) Callable 09/29/23, QFEDERAL HOME LOAN MTG CORP 09/19/22 09/19/24 Aaa AA+ 3.700 3.700 3,000,000.00 3,000,000.00 2,953,260.00 (46,740.00) Callable 09/19/23, 1xFEDERAL HOME LOAN MTG CORP 09/08/22 06/19/23 Aaa AA+ 2.750 3.532 3,000,000.00 2,991,161.03 2,976,420.00 (14,741.03) FEDERAL HOME LOAN MTG CORP 11/22/22 11/22/27 Aaa AA+ 5.125 5.125 3,000,000.00 3,000,000.00 3,016,560.00 16,560.00 Callable 11/22/24, 1x FEDERAL HOME LOAN MTG CORP 11/30/22 08/28/24 Aaa AA+ 5.000 5.005 3,000,000.00 3,000,000.00 2,993,400.00 (6,600.00) Callable 08/28/23, 1xFEDERAL NATL MORTGAGE ASSN 08/17/20 08/17/23 Aaa AA+ 0.310 0.310 3,000,000.00 3,000,000.00 2,924,820.00 (75,180.00) Callable 02/17/2023, QFEDERAL NATL MORTGAGE ASSN 08/26/20 08/26/25 Aaa AA+ 0.600 0.600 4,000,000.00 4,000,000.00 3,653,040.00 (346,960.00) Callable 02/26/23, QFEDERAL NATL MORTGAGE ASSN 11/17/20 05/17/24 Aaa AA+ 0.375 0.375 3,000,000.00 3,000,000.00 2,837,160.00 (162,840.00) Callable on 02/17/2023, Q Subtotal, Federal Agencies 159,000,000.00 158,953,198.00 150,743,940.00 (8,209,258.00) 4 PURCHASE MATURITY STATED YIELD AT FACE BOOK MARKET BOOK DESCRIPTION DATE DATE MOODY'S S & P RATE 365 VALUE VALUE VALUE GAIN/(LOSS) COMMENTS
QUALITY RATING
CITY OF SANTA BARBARA
Investment Portfolio
January 31, 2023
SUPRANATIONAL OBLIGATIONSINTERNATIONAL BANK FOR RECONST 01/22/21 10/28/25 Aaa AAA 0.500 0.500 3,000,000.00 3,000,000.00 2,726,880.00 (273,120.00)INTERNATIONAL BANK FOR RECONST 09/09/22 09/09/27 Aaa AAA 4.000 4.000 3,000,000.00 3,000,000.00 2,956,200.00 (43,800.00) Callable 09/09/2024, A INTERNATIONAL FINANCE CORP 02/22/21 08/22/24 Aaa AAA 0.250 0.255 3,000,000.00 2,999,772.93 2,802,750.00 (197,022.93) INTERNATIONAL FINANCE CORP 03/23/21 03/23/26 Aaa AAA 0.750 0.805 2,000,000.00 1,996,604.00 1,806,460.00 (190,144.00)INTERNATIONAL FINANCE CORP 06/03/21 07/16/25 Aaa AAA 0.375 0.621 2,000,000.00 1,988,064.73 1,829,520.00 (158,544.73)INTERNATIONAL FINANCE CORP 03/14/22 03/20/23 Aaa AAA 0.500 1.334 3,000,000.00 2,996,630.25 2,984,430.00 (12,200.25) Subtotal, Supranationals 16,000,000.00 15,981,071.91 15,106,240.00 (874,831.91)CORPORATE/MEDIUM TERM NOTESAPPLE INC 04/23/19 05/03/23 Aaa AA+ 2.400 2.718 2,000,000.00 1,998,469.63 1,988,760.00 (9,709.63)APPLE INC 09/11/19 09/11/24 Aaa AA+ 1.800 1.903 2,000,000.00 1,996,848.67 1,916,520.00 (80,328.67)APPLE INC 02/17/21 02/08/26 Aaa AA+ 0.700 0.705 3,000,000.00 2,999,544.81 2,703,030.00 (296,514.81)BERKSHIRE HATHAWAY INC 04/05/18 03/15/23 Aa2 AA 2.750 3.016 2,000,000.00 1,999,399.82 1,995,720.00 (3,679.82)MICROSOFT CORP 05/23/19 08/08/23 Aaa AAA 2.000 2.535 2,000,000.00 1,994,754.13 1,971,820.00 (22,934.13)TOYOTA MOTOR CREDIT 07/27/18 07/20/23 A1 A 3.419 3.392 2,000,000.00 2,000,229.98 1,990,720.00 (9,509.98)TOYOTA MOTOR CREDIT 03/16/20 02/13/25 A1 A 1.800 1.770 2,000,000.00 2,001,159.93 1,890,960.00 (110,199.93) Subtotal, Corporate Securities 15,000,000.00 14,990,406.97 14,457,530.00 (532,876.97)CHECKING ACCOUNTMUFG UNION BANK NA CHKNG ACCNT - - - - 0.750 0.750 18,948,409.44 18,948,409.44 18,948,409.44 0.00 Subtotal, Checking Account 18,948,409.44 18,948,409.44 18,948,409.44 0.00TOTALS 340,948,409.44 340,400,464.64 327,869,029.44 (12,531,435.20) Market values have been obtained from the City's safekeeping agent, MUFG Union Bank, N.A. - The Private Bank (UBTPB). 5 1.895
4.210
4.700
2.425
‐
0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0
Jan'22
($1.550)
Feb'22
($1.074)
Mar'22
($3.641)
Apr'22
($1.858)
May'22
$0.955
Jun'22
($1.429)
Jul'22
$1.042
Aug'22
($3.198)
Sep'22
($3.194)
Oct'22
($0.634)
Nov'22
$1.781
Dec'22
($0.054)
Jan'23
$1.818
INVESTMENT YIELDS
City Portfolio 2‐Year USTN 90‐Day T‐Bill LAIF Rate
Monthly Change
in Market Gain/Loss
(in Millions)
Yield - %
CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: February 28, 2023
TO: Mayor and Councilmembers
FROM: Accounting Division, Finance Department
SUBJECT: Fiscal Year 2023 Second-Quarter Review
RECOMMENDATION: That Council:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2022;
B. Accept the Fiscal Year (FY) 2023 Interim Financial Statements for the six months ended December 31, 2022; and
C. Approve proposed Second Quarter (Q2) adjustments to FY 2023 appropriations and estimated revenues as detailed in the attached schedule of Proposed Q2 adjustments.
DISCUSSION:
Each month, staff present interim financial statements (Attachment 1) showing the status of revenues and expenditures in relation to budget for City Funds. Each quarter, the interim financial statements are expanded to include a detailed narrative analysis of General Fund and Enterprise Funds (Attachment 2).
In addition to the Q2 budget analysis, staff bring forward recommended adjustments for City Council approval. These adjustments are result of new information and/or unanticipated events that occurred since the adoption of the budget in June 2022. A listing and description of each proposed current year adjustment is provided in Attachment 3.
Due to economic uncertainties articulated in the FY 2023 adopted budget, a required budget reduction plan of $1 Million was implemented and allocated amongst all General Fund departments. Staff reviewed and consolidated Q2 revenue and expenditure adjustments into the Q2 report for City Council’s approval. For General Fund departments, budget reduction targets have been met or will be met by end-of-year.
These reductions help achieve a balanced budget, which mitigates risk.
Agenda Item No. 9
File Code No. 230.04
Council Agenda Report
Fiscal Year 2023 Second-Quarter Review
February 28, 2023
The table below summarizes the General Fund revenue and expenditure budget including actuals through Q2. The total adopted revenue budget is $184.6 Million, and the total adopted expenditure budget is $185.7 Million, resulting an operating deficit of $1.1 Million.
The revised budget includes additional expenditures from encumbrances from prior year contractual commitments, along with any City Council approved adjustments since beginning of the year.
General Fund
FY2023 Adopted
Budget
FY2023 Revised
Budget
Actuals through
Q2
FY2023
Projection
Revenues $184,618,453 $184,575,308 $94,679,671 $195,002,373 Expenditures 185,678,749 192,031,393 89,640,301 191,605,071 Surplus/(Deficit) ($1,060,296) ($7,456,085) $5,039,370 $3,397,302 50% Surplus to Pensions (1,698,651)
Revised Surplus to Reserves $1,698,651
Staff anticipate continued economic recovery from the impacts of COVID-19, which aligns with sales/use tax and transient occupancy tax revenue actual trends when comparing the prior fiscal year and FY 2023 adopted budget. Staff are projecting that property tax revenue will be $1.2 Million more than the adopted budget. In addition to the General Fund reduction target of $1 Million, additional expenditure savings are likely to be realized due to the continuation of high vacancy rates.
Staff are not recommending any additional budget reduction strategies to balance the budget by the end of FY 2023. However, staff will continue to closely monitor revenues, expenditures, fund balance, and reserves each month, and will provide a comprehensive financial projection during the third quarter report to address material economic changes.
ATTACHMENTS: 1. Summary by Fund Statement of Revenues and Expenditures for Six Months Ended December 31, 2022
2. Interim Financial Statements for Six Months Ended December 31, 2022 (Narrative Analysis)
3. Schedule of Proposed Second Quarter Adjustments
PREPARED BY: Jessica Yates, Accounting Supervisor
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
ATTACHMENT 1
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
GENERAL FUND (pages 3-7)
Revenue 184,575,308 94,679,671 3,005 89,898,641 51.3% 89,411,508 Expenditures 192,031,393 89,640,301 4,784,666 97,606,426 49.2% 86,317,420 Addition to / (use of) reserves (7,456,086) 5,039,370 (4,787,671) 3,094,089 SOLID WASTE FUND (page 9)
Revenue 34,272,920 17,318,975 - 16,953,945 50.5% 16,863,260 Expenditures 34,875,857 15,722,318 628,516 18,525,023 46.9% 14,042,511 Addition to / (use of) reserves (602,937) 1,596,656 (628,516) 2,820,749 WATER OPERATING FUND (page 10)
Revenue 70,492,814 37,870,190 - 32,622,624 53.7% 35,462,815 Expenditures 70,942,295 30,709,299 6,091,204 34,141,792 51.9% 34,618,975 Addition to / (use of) reserves (449,481) 7,160,891 (6,091,204) 843,840 WASTEWATER OPERATING FUND (page 11)
Revenue 27,441,554 13,673,547 - 13,768,007 49.8% 12,946,681 Expenditures 28,320,673 11,466,264 1,885,264 14,969,144 47.1% 11,065,596 Addition to / (use of) reserves (879,119) 2,207,282 (1,885,264) 1,881,085 DOWNTOWN PARKING FUND (page 12)
Revenue 10,266,997 5,024,080 - 5,242,917 48.9% 3,400,028 Expenditures 10,750,380 4,915,782 1,115,928 4,718,671 56.1% 3,773,357 Addition to / (use of) reserves (483,383) 108,298 (1,115,928) (373,329) AIRPORT OPERATING FUND (page 13)
Revenue 27,185,151 13,571,376 - 13,613,775 49.9% 12,447,360 Expenditures 30,116,471 11,927,037 3,198,543 14,990,891 50.2% 12,501,998 Addition to / (use of) reserves (2,931,320) 1,644,339 (3,198,543) (54,638) GOLF COURSE FUND (page 14)
Revenue 3,837,489 2,190,276 - 1,647,213 57.1% 1,976,789 Expenditures 3,294,658 1,501,590 1,489,279 303,790 90.8% 1,390,733 Addition to / (use of) reserves 542,831 688,686 (1,489,279) 586,056 FACILITIES MANAGEMENT FUND (page 15)
Revenue 6,974,899 3,424,097 - 3,550,802 49.1% 3,050,426 Expenditures 7,277,281 3,388,759 601,627 3,286,896 54.8% 3,177,251 Addition to / (use of) reserves (302,382) 35,338 (601,627) (126,825)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Six Months Ended December 31, 2022 (50% of Fiscal Year) FLEET REPLACEMENT FUND (page 16)
Revenue 3,761,445 1,782,600 - 1,978,845 47.4% 1,705,676 Expenditures 3,946,635 813,835 1,707,163 1,425,637 63.9% 1,399,521 Addition to / (use of) reserves (185,190) 968,766 (1,707,163) 306,154 FLEET MAINTENANCE FUND (page 17)
Revenue 3,226,802 1,630,852 - 1,595,950 50.5% 1,493,772 Expenditures 3,282,043 1,537,973 316,281 1,427,789 56.5% 1,468,457 Addition to / (use of) reserves (55,241) 92,879 (316,281) 25,315 SELF INSURANCE TRUST FUND (page 18)
Revenue 13,067,765 6,512,812 - 6,554,953 49.8% 4,898,261 Expenditures 14,203,713 6,328,380 359,879 7,515,453 47.1% 5,533,571 Addition to / (use of) reserves (1,135,948) 184,432 (359,879) (635,310) INFORMATION TECHNOLOGY FUND (page 19)
Revenue 5,261,982 2,545,892 - 2,716,090 48.4% 2,277,991 Expenditures 5,158,024 2,945,675 58,409 2,153,941 58.2% 2,748,025 Addition to / (use of) reserves 103,958 (399,783) (58,409) (470,033) WATERFRONT OPERATING FUND (page 20)
Revenue 17,036,131 10,182,239 - 6,853,892 59.8% 8,983,888 Expenditures 19,277,251 9,045,804 860,382 9,371,065 51.4% 7,665,426 Addition to / (use of) reserves (2,241,119) 1,136,435 (860,382) 1,318,462 SANTA BARBARA CLEAN ENERGY FUND (page 21)
Revenue 34,000,000 15,769,153 - 18,230,847 46.4% 1,428,751 Expenditures 33,520,235 13,571,505 2,026,487 17,922,244 46.5% 1,151,872 Addition to / (use of) reserves 479,765 2,197,648 (2,026,487) 276,879 ENERGY AND CLIMATE MANAGEMENT FUND (page 22)
Revenue 2,646,168 1,354,884 - 1,291,284 51.2% 1,354,137 Expenditures 2,997,287 993,859 278,714 1,724,715 42.5% 897,781 Addition to / (use of) reserves (351,119) 361,025 (278,714) 456,355
TOTAL FOR ALL FUNDS
Revenue 444,047,425 227,530,644 3,005 216,519,786 51.2% 197,701,344 Expenditures 459,994,198 204,508,381 25,402,341 230,083,476 50.0% 187,752,494 Addition to / (use of) reserves (15,946,773) 23,022,263 (25,405,346) 9,948,850 ** It is City policy to adopt a balanced budget. In most cases, encumbrance balances exist at year-end. These encumbrance balances are obligations of each fund and must be reported at the beginning of each fiscal year. In addition, a corresponding appropriations entry must be made in order to accommodate the 'carried-over' encumbrance amount. Most differences between budgeted annual revenues and expenses are due to these encumbrance carryovers.
Revised YTD Remaining Percent Previous Change Over
Budget Actual Balance Received YTD Prior Year
TAXES
Sales and Use 26,704,042 14,987,420 11,716,622 56.1% 14,591,000 2.7% Measure C Sales Tax 28,323,342 16,053,612 12,269,730 56.7% 15,347,468 4.6% Property Taxes 43,250,489 17,874,817 25,375,672 41.3% 14,417,238 24.0% Utility Users Tax 7,779,112 3,746,722 4,032,390 48.2% 3,805,251 -1.5% Transient Occupancy Tax 23,583,553 15,961,162 7,622,391 67.7% 14,825,408 7.7% Business License 2,714,006 669,809 2,044,197 24.7% 1,259,019 -46.8% Cannabis Excise Tax 1,879,977 655,252 1,224,725 34.9% 925,419 -29.2% Real Property Transfer Tax 1,328,218 545,078 783,140 41.0% 718,248 -24.1% Total Tax Revenues 135,562,739 70,493,871 65,068,868 52.0% 65,889,050 7.0%
LICENSES & PERMITS
Licenses & Permits 159,858 75,757 84,101 47.4% 90,274 -16.1% Total 159,858 75,757 84,101 47.4% 90,274 -16.1%
FINES & FORFEITURES
Police 2,358,618 632,915 1,725,703 26.8% 1,467,804 -56.9% Other Fines & Forfeitures 660,302 308,881 351,421 46.8% 23,773 1199.3% Total 3,018,920 941,796 2,077,124 31.2% 1,491,577 -36.9%
USE OF MONEY & PROPERTY
Investment Income 529,185 580,409 (51,224) 109.7% 174,488 232.6% Rents & Concessions 1,392,631 700,985 691,646 50.3% 391,354 79.1% Total 1,921,816 1,281,394 640,422 66.7% 565,842 126.5%
INTERGOVERNMENTAL
Library 905,598 452,799 452,799 50.0% 165,460 173.7%
Fire 1,000,000 310,683 689,317 31.1% 625,004 -50.3%
Other Intergovernmental 709,932 224,686 485,246 31.6% 324,509 -30.8% Total 2,615,530 988,167 1,627,363 37.8% 1,114,973 -11.4%
FEES & SERVICE CHARGES
Community Development 6,313,279 3,857,950 2,455,329 61.1% 3,878,013 -0.5% Parks & Recreation 4,511,330 2,180,675 2,330,655 48.3% 1,920,295 13.6% Other Service Charges 4,042,475 2,155,611 1,886,865 53.3% 1,625,773 32.6% Total 14,867,084 8,194,235 6,672,849 55.1% 7,424,081 10.4%
OTHER REVENUES
Interfund Charges & Reimbursement 11,944,594 5,309,396 6,635,198 44.5% 4,946,606 7.3% Overhead Indirect Allocations 9,654,155 4,805,190 4,848,965 49.8% 4,493,529 6.9% Interfund Transfers 592,510 304,150 288,360 51.3% 947,058 -67.9% Interfund Loans (24,140) 12,070 (36,210) -50.0% 12,070 0.0% Miscellenous 116,442 238,697 (122,255) 205.0% 358,286 -33.4% Donations 138,709 34,765 103,944 25.1% 44,789 -22.4%
Franchise Fees 4,007,090 2,000,182 2,006,908 49.9% 2,033,373 -1.6% Total 26,429,360 12,704,450 13,724,910 48.1% 12,835,711 -1.0% Subtotal Non-Tax Revenues 49,012,569 24,185,800 24,826,769 49.3% 23,522,458 2.8% TOTAL REVENUES 184,575,308 94,679,671 89,895,637 51.3% 89,411,508 5.9%
CITY OF SANTA BARBARA
General Fund
Interim Statement of Budgeted and Actual Revenues
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
GENERAL GOVERNMENT
Mayor & City Council
MAYOR & CITY COUNCIL 1,045,553 489,193 9,936 546,423 47.7% 456,097 ARTS AND COMMUNITY PROMOTIONS 2,324,403 1,314,293 891,842 118,268 94.9% 1,177,243 Total 3,369,956 1,803,486 901,778 664,692 80.3% 1,633,339 City Attorney
CITY ATTORNEY-ADMINISTRATION 1,050,981 543,025 183,412 324,543 69.1% 501,325 CITY ATTORNEY-ADVISORY 1,510,447 909,902 - 600,545 60.2% 728,416 CITY ATTORNEY-CIVIL LITIGATION 1,433,714 708,541 - 725,174 49.4% 530,594 CITY ATTORNEY-CODE ENFORCEMENT 511,545 239,809 - 271,736 46.9% 245,969 Total 4,506,687 2,401,277 183,412 1,921,997 57.4% 2,006,304 Administration
CITY ADMINISTRATOR 2,566,441 1,006,058 60,458 1,499,925 41.6% 992,631 CITY TV 729,923 359,070 97,563 273,289 62.6% 298,446
CITY CLERK 721,579 324,926 28,485 368,168 49.0% 369,597 Total 4,017,942 1,690,054 186,506 2,141,382 46.7% 1,660,674 Human Resources
HUMAN RESOURCES 2,586,521 972,127 33,326 1,581,068 38.9% 860,269 EMPLOYEE RELATIONS 418,693 139,782 76,547 202,364 51.7% 115,950 EMPLOYEE DEVELOPMENT 42,699 5,960 - 36,739 14.0% 2,708
Total 3,047,913 1,117,870 109,873 1,820,171 40.3% 978,926 Finance
ADMINISTRATION 326,809 155,016 30,881 140,913 56.9% 211,069 REVENUE & CASH MANAGEMENT 773,693 282,770 12,243 478,680 38.1% 270,669 CASHIERING & COLLECTION 636,968 279,876 - 357,092 43.9% 291,894 LICENSES & PERMITS 766,641 267,809 2,942 495,890 35.3% 223,771 BUDGET MANAGEMENT 816,288 438,371 1 377,917 53.7% 281,030 ACCOUNTING 1,141,852 547,948 64,785 529,118 53.7% 486,885 PAYROLL 479,984 246,599 - 233,385 51.4% 248,729
ACCOUNTS PAYABLE 278,278 148,087 - 130,191 53.2% 134,828 CITY BILLING & CUSTOMER SERVICE 833,618 295,369 2,278 535,971 35.7% 302,157 PURCHASING 840,556 411,420 882 428,254 49.1% 431,921
CENTRAL WAREHOUSE 244,738 121,071 - 123,667 49.5% 118,718 MAIL SERVICES 163,466 76,881 2,554 84,031 48.6% 72,531
Total 7,302,891 3,271,215 116,566 3,915,110 46.4% 3,074,201 TOTAL GENERAL GOVERNMENT 22,245,390 10,283,902 1,498,136 10,463,352 53.0% 9,353,444
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
PUBLIC SAFETY
Police
CHIEF'S STAFF 1,090,756 705,819 3,232 381,705 65.0% 926,686 BUSINESS OFFICE 675,625 292,068 3,619 379,938 43.8% 270,081 RECORDS BUREAU 2,142,109 830,334 2,049 1,309,727 38.9% 881,082 STRATEGIC OPERATIONS AND PERSONNEL 1,902,857 968,420 182,303 752,134 60.5% 965,151 PROPERTY ROOM 259,996 134,714 - 125,282 51.8% 102,180
TRAINING, RECRUITMENT AND WELLNESS 2,118,941 825,184 48,452 1,245,305 41.2% 819,352 RANGE AND EQUIPMENT 1,593,310 786,502 19,675 787,132 50.6% 743,329 COMMUNITY & MEDIA RELATIONS 290,304 74,076 - 216,228 25.5% 186,309 INFORMATION TECHNOLOGY/CRIME ANALYSIS 1,757,195 1,030,705 54,418 672,072 61.8% 1,030,268 CRIMINAL INVESTIGATIONS & INTERNAL OP'S 6,238,744 2,863,973 8,419 3,366,352 46.0% 2,705,151 CRIME LAB 170,298 80,028 - 90,271 47.0% 78,682
FIELD OPERATIONS DIVISION 23,352,842 10,571,093 10,307 12,771,442 45.3% 9,417,148 TRAFFIC 772,855 233,561 - 539,293 30.2% 615,608
SPECIAL EVENTS 627,643 435,188 544 191,912 69.4% 444,761 STREET CRIMES UNIT 2,731,971 744,844 - 1,987,127 27.3% 642,277 SPECIAL ENFORCEMENT TEAM 884,466 114,200 - 770,266 12.9% 478,105 PARKING AND STREET SWEEPING 397,555 207,091 - 190,464 52.1% 188,237 PARKING ENFORCEMENT 1,482,760 348,727 100,406 1,033,627 30.3% 461,618 COMBINED COMMUNICATIONS CENTER 3,140,937 1,741,027 - 1,399,910 55.4% 1,690,883 ANIMAL CONTROL 954,668 327,588 117,251 509,829 46.6% 343,012 Total 52,585,829 23,315,139 550,675 28,720,016 45.4% 22,989,920 Fire
ADMINISTRATION 1,322,186 660,008 476 661,702 50.0% 567,329 EMERGENCY SERVICES AND PUBLIC ED 578,117 221,140 - 356,977 38.3% 246,896 PREVENTION 1,598,680 657,917 525 940,238 41.2% 617,737
WILDLAND FIRE MITIGATION PROGRAM 738,902 180,375 25,565 532,962 27.9% 137,295 OPERATIONS 26,399,047 13,089,936 113,189 13,195,922 50.0% 13,813,090 TRAINING AND RECRUITMENT 1,187,072 406,424 - 780,649 34.2% 327,476 ARFF 3,105,504 1,661,226 - 1,444,277 53.5% 1,550,785
Total 34,929,508 16,877,026 139,755 17,912,727 48.7% 17,260,608 TOTAL PUBLIC SAFETY 87,515,337 40,192,166 690,429 46,632,742 46.7% 40,250,528
PUBLIC WORKS
Public Works
ADMINISTRATION 1,522,713 660,621 15,865 846,228 44.4% 629,065 ENGINEERING SVCS 7,039,564 2,940,763 49,627 4,049,174 42.5% 2,889,821 PUBLIC RT OF WAY MGMT 2,092,273 797,517 40,938 1,253,817 40.1% 793,568 ENVIRONMENTAL PROGRAMS 803,356 215,623 183,101 404,632 49.6% 336,560 Total 11,457,906 4,614,524 289,531 6,553,851 42.8% 4,649,015 TOTAL PUBLIC WORKS 11,457,906 4,614,524 289,531 6,553,851 42.8% 4,649,015
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
COMMUNITY SERVICES
Parks & Recreation
REC PROGRAM MGMT 1,102,673 408,589 20,786 673,297 38.9% 304,845 FACILITIES & SPECIAL EVENTS 1,574,152 771,810 210,745 591,597 62.4% 584,173 YOUTH ACTIVITIES 1,631,330 778,743 17,337 835,249 48.8% 663,405 ACTIVE ADULTS 1,109,737 448,556 9,203 651,979 41.2% 426,738 AQUATICS 2,223,422 1,042,595 151,564 1,029,264 53.7% 1,003,749 SPORTS 856,188 338,930 138,197 379,061 55.7% 320,802
TENNIS 558,388 207,688 152,712 197,989 64.5% 195,748
NEIGHBORHOOD & OUTREACH SERV 1,235,466 544,588 18,279 672,599 45.6% 491,608 ADMINISTRATION 1,249,735 588,194 705 660,836 47.1% 521,683 PROJECT MANAGEMENT TEAM 722,212 320,494 19,291 382,427 47.0% 250,096 PARK OPERATIONS MANAGEMENT 1,043,643 517,544 2,704 523,396 49.8% 312,153 GROUNDS & FACILITIES MAINTENANCE 5,926,303 2,777,675 110,749 3,037,879 48.7% 2,611,578 FORESTRY 1,607,592 693,762 185,696 728,133 54.7% 694,105 BEACH MAINTENANCE 158,254 49,648 7,723 100,883 36.3% 72,471 MEDIANS PARKWAYS & CONTRACTS 607,447 224,383 94,577 288,487 52.5% 251,199 Total 21,606,542 9,713,200 1,140,267 10,753,075 50.2% 8,704,353 Library
ADMINISTRATION 932,821 480,265 51,823 400,732 57.0% 326,484 CENTRAL LIBRARY 5,946,744 2,636,259 57,734 3,252,751 45.3% 2,244,404 EASTSIDE LIBRARY 386,328 140,034 1,579 244,715 36.7% 151,933 LIBRARY ON THE GO 192,691 65,072 - 127,618 33.8% 48,224 ADULT EDUCATION 212,056 21,931 - 190,126 10.3% -
Total 7,670,640 3,343,561 111,136 4,215,942 45.0% 2,771,044 TOTAL COMMUNITY SERVICES 29,277,182 13,056,761 1,251,403 14,969,017 48.9% 11,475,397
COMMUNITY DEVELOPMENT
Community Development
ADMINISTRATION 2,014,906 1,010,689 41,092 963,125 52.2% 700,157 RENTAL HOUSING MEDIATION 321,113 157,105 - 164,008 48.9% 148,350 HUMAN SERVICES 862,824 284,067 531,588 47,169 94.5% 348,360 LONG RANGE PLAN & SPEC STUDY 995,328 455,250 308 539,770 45.8% 522,261 DEVEL & ENVIRONMENTAL REVIEW 1,736,654 760,260 14,168 962,226 44.6% 752,270 ZONING INFO & ENFORCEMENT 1,744,050 656,793 17,221 1,070,037 38.6% 685,628 DESIGN REV & HIST PRESERVATION 1,582,720 687,118 3,045 892,556 43.6% 772,165 BLDG INSP & CODE ENFORCEMENT 1,776,300 653,944 81,566 1,040,790 41.4% 890,496 RECORDS ARCHIVES & CLER SVCS 797,593 329,101 39,335 429,156 46.2% 332,495 BLDG COUNTER & PLAN REV SVCS 2,646,010 1,070,806 270,076 1,305,128 50.7% 1,045,508 CODE COMPLIANCE 771,758 270,987 202 500,569 35.1% -
Total 15,249,256 6,336,122 998,600 7,914,534 48.1% 6,197,688 TOTAL COMMUNITY DEVELOPMENT 15,249,256 6,336,122 998,600 7,914,534 48.1% 6,197,688
YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SUSTAINABILITY AND RESILIENCE
Sustainability and Resilience
ADMINISTRATION 232,146 8,942 56,566 166,638 28.2% 28,425 Total 232,146 8,942 56,566 166,638 28.2% 28,425
TOTAL SUSTAINABILITY AND RESILIENCE 232,146 8,942 56,566 166,638 28.2% 28,425
NON-DEPARTMENTAL
Non-Departmental
ANTICIPATED SALARY SAVINGS (4,420,842) - - (4,420,842) 0.0% - TRANSFERS OUT 858,743 429,371 - 429,372 50.0% 1,536,214 CAPITAL OUTLAY TRANSFER 29,437,026 14,718,513 - 14,718,513 50.0% 12,826,709 APPROP. RESERVE 179,250 - - 179,250 0.0% -
Total 26,054,177 15,147,884 - 10,906,293 58.1% 14,362,923 TOTAL NON-DEPARTMENTAL 26,054,177 15,147,884 - 10,906,293 58.1% 14,362,923 TOTAL EXPENDITURES 192,031,393 89,640,301 4,784,666 97,606,426 49.2% 86,317,420 ** The legal level of budgetary control is at the department level for the General Fund. Therefore, as long as the department as a whole is within budget, budgetary compliance has been achieved. The City actively monitors the budget status of each department and takes measures to address potential over budget situations before they occur.
For Enterprise and Internal Service Funds, the level of budgetary control is at the fund level. The City also monitors and addresses these fund types for potential over budget situations.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
TRAFFIC SAFETY FUND
Revenue 245,000 92,515 - 152,485 37.8% 112,029
Expenditures 245,000 92,515 - 152,485 37.8% 112,029
Revenue Less Expenditures - - - - -
CREEK RESTORATION/WATER QUALITY IMPRVMT
Revenue 4,845,513 3,303,069 - 1,542,444 68.2% 3,023,889 Expenditures 5,259,431 2,074,665 634,614 2,550,151 51.5% 1,726,044 Revenue Less Expenditures (413,918) 1,228,404 (634,614) (1,007,708) 1,297,845
COMMUNITY DEVELOPMENT BLOCK GRANT
Revenue 1,166,858 157,242 - 1,009,616 13.5% 313,621
Expenditures 2,424,195 291,121 1,022,998 1,110,075 54.2% 576,220 Revenue Less Expenditures (1,257,337) (133,879) (1,022,998) (100,459) (262,600)
COUNTY LIBRARY
Revenue 446,729 152,409 - 294,320 34.1% 2,310
Expenditures 466,874 208,867 13,446 244,561 47.6% 386,801 Revenue Less Expenditures (20,146) (56,458) (13,446) 49,759 (384,491)
STREETS FUND
Revenue 13,178,081 6,585,842 - 6,592,239 50.0% 6,327,106 Expenditures 13,326,601 6,146,076 303,126 6,877,399 48.4% 5,864,931 Revenue Less Expenditures (148,520) 439,766 (303,126) (285,160) 462,176
MEASURE A FUND
Revenue 5,045,484 2,450,655 - 2,594,829 48.6% 2,190,455 Expenditures 5,059,908 2,090,404 336,007 2,633,497 48.0% 1,899,564 Revenue Less Expenditures (14,424) 360,251 (336,007) (38,668) 290,891
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Special Revenue Funds
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 33,716,747 16,799,990 - 16,916,757 49.8% 15,939,442 Other Fees & Charges 70,000 16,914 - 53,086 24.2% 892,109 Investment Income 44,500 51,861 - (7,361) 116.5% 15,215 Grants 155,450 155,450 - - 100.0% 23,211
Miscellaneous 286,223 294,760 - (8,537) 103.0% (6,718)
TOTAL REVENUES 34,272,920 17,318,975 - 16,953,945 50.5% 16,863,260
EXPENSES
Salaries & Benefits 1,776,916 715,729 - 1,061,187 40.3% 747,405 Materials, Supplies & Services 31,341,178 14,521,224 438,008 16,381,946 47.7% 13,205,772 Special Projects 1,366,410 407,422 22,790 936,199 31.5% 51,901 Transfers-Out 50,000 25,000 - 25,000 50.0% 25,000
Capital Outlay Transfers 973 486 - 487 50.0% 973
Equipment 277,960 52,458 167,719 57,784 79.2% 11,459
Other 40,000 - - 40,000 0.0% -
Appropriated Reserve 22,420 - - 22,420 0.0% -
TOTAL EXPENSES 34,875,857 15,722,318 628,516 18,525,023 46.9% 14,042,511 Revenue Less Expense (602,937) 1,596,656 (628,516) (1,571,077) 2,820,749
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SOLID WASTE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Water Sales- Metered 60,197,486 32,826,016 - 27,371,470 54.5% 32,232,158 Service Charges 208,765 138,333 - 70,432 66.3% 164,140
Cater JPA Treatment Charges 2,359,556 809,044 - 1,550,512 34.3% 943,641 Investment Income 901,175 819,461 - 81,714 90.9% 336,994 Reimbursements 6,759,704 3,197,211 - 3,562,493 47.3% 1,195,543 Miscellaneous 66,128 80,125 - (13,997) 121.2% 454,396
TOTAL REVENUES 70,492,814 37,870,190 - 32,622,624 53.7% 35,462,815
EXPENSES
Salaries & Benefits 13,981,945 6,267,186 - 7,714,760 44.8% 6,018,326 Materials, Supplies & Services 21,048,760 7,817,866 5,651,339 7,579,555 64.0% 6,186,857 Special Projects 803,622 189,004 326,007 288,611 64.1% 170,411 Water Purchases 11,084,565 3,755,322 - 7,329,243 33.9% 4,415,664 Debt Service 9,221,536 5,533,761 - 3,687,775 60.0% 5,469,967 Capital Outlay Transfers 14,080,186 7,040,093 - 7,040,093 50.0% 12,214,135 Equipment 247,606 26,041 3,391 218,174 11.9% 32,848
Capitalized Fixed Assets 290,275 45,538 110,468 134,269 53.7% 79,292 Other 33,800 34,488 - (688) 102.0% 31,475
Appropriated Reserve 150,000 - - 150,000 0.0% -
TOTAL EXPENSES 70,942,295 30,709,299 6,091,204 34,141,792 51.9% 34,618,975 Revenue Less Expense (449,481) 7,160,891 (6,091,204) (1,519,168) 843,840 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 26,609,956 13,187,423 - 13,422,533 49.6% 12,619,422 Fees 584,826 302,627 - 282,199 51.7% 225,194
Investment Income 180,700 155,816 - 24,884 86.2% 67,093 Rents & Concessions 61,072 24,501 - 36,571 40.1% 30,536 Miscellaneous 5,000 3,179 - 1,821 63.6% 4,437
TOTAL REVENUES 27,441,554 13,673,547 - 13,768,007 49.8% 12,946,681
EXPENSES
Salaries & Benefits 8,562,134 4,088,450 - 4,473,684 47.8% 3,768,220 Materials, Supplies & Services 10,216,367 4,322,860 1,557,784 4,335,723 57.6% 3,894,452 Special Projects 993,283 28,204 325,980 639,099 35.7% 243,411 Debt Service 3,551,087 579,041 - 2,972,046 16.3% 600,166 Capital Outlay Transfers 4,743,055 2,371,527 - 2,371,528 50.0% 2,469,920 Equipment 128,500 18,859 - 109,641 14.7% 45,042
Capitalized Fixed Assets 122,246 55,810 - 66,436 45.7% 42,899 Other 4,000 1,513 1,500 988 75.3% 1,485
TOTAL EXPENSES 28,320,673 11,466,264 1,885,264 14,969,144 47.1% 11,065,596 Revenue Less Expense (879,119) 2,207,282 (1,885,264) (1,201,137) 1,881,085 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WASTEWATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Improvement Tax 900,000 560,877 - 339,123 62.3% 470,564 Parking Fees 8,283,728 3,856,650 - 4,427,078 46.6% 2,241,326 Other Fees & Charges 30,000 6,463 - 23,537 21.5% 17,078 Investment Income 37,400 33,794 - 3,606 90.4% 14,220
Rents & Concessions 157,760 150,955 - 6,805 95.7% 81,880 Miscellaneous 144,366 58,468 - 85,898 40.5% 209,113
Operating Transfers-In 713,743 356,871 - 356,872 50.0% 365,847 TOTAL REVENUES 10,266,997 5,024,080 - 5,242,917 48.9% 3,400,028
EXPENSES
Salaries & Benefits 5,255,213 2,431,964 - 2,823,249 46.3% 2,008,178 Materials, Supplies & Services 4,277,554 1,997,386 822,527 1,457,641 65.9% 1,458,835 Special Projects 439,362 121,018 293,401 24,943 94.3% 190,210 Capital Outlay Transfers 721,087 360,543 - 360,544 50.0% 113,213 Equipment 47,165 4,870 - 42,295 10.3% 2,921
Appropriated Reserve 10,000 - - 10,000 0.0% -
TOTAL EXPENSES 10,750,380 4,915,782 1,115,928 4,718,671 56.1% 3,773,357 Revenue Less Expense (483,383) 108,298 (1,115,928) 524,246 (373,329) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
DOWNTOWN PARKING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases-Commercial/Industrial 5,607,214 2,459,443 - 3,147,771 43.9% 2,628,032 Leases-Terminal 9,757,487 5,440,335 - 4,317,152 55.8% 4,568,012 Leases-Non-Commercial Aviation 4,658,247 2,500,452 - 2,157,795 53.7% 2,482,837 Leases-Commercial Aviation 6,374,208 2,914,083 - 3,460,125 45.7% 2,524,375 Investment Income 200,500 199,841 - 659 99.7% 70,594
Grants 437,036 - - 437,036 0.0% -
Service Charges - 834 - (834) 100.0% 637
Miscellaneous 150,459 56,389 - 94,070 37.5% 47,755
Operating Transfers-In - - - - 0.0% 125,117
TOTAL REVENUES 27,185,151 13,571,376 - 13,613,775 49.9% 12,447,360
EXPENSES
Salaries & Benefits 10,376,693 4,814,174 - 5,562,519 46.4% 4,357,947 Materials, Supplies & Services 13,014,017 5,243,225 2,059,800 5,710,992 56.1% 4,914,905 Special Projects 2,790,947 272,490 1,091,124 1,427,333 48.9% 252,889 Transfer-Out 250,000 125,000 - 125,000 50.0% -
Debt Service 1,551,750 775,875 - 775,875 50.0% 777,875
Capital Outlay Transfers 1,747,518 676,276 - 1,071,242 38.7% 2,131,689 Equipment 253,990 19,998 47,619 186,373 26.6% 66,692
Appropriated Reserve 131,556 - - 131,556 0.0% -
TOTAL EXPENSES 30,116,471 11,927,037 3,198,543 14,990,891 50.2% 12,501,998 Revenue Less Expense (2,931,320) 1,644,339 (3,198,543) (1,377,116) (54,638) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
AIRPORT OPERATING FUND
from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Fees & Card Sales 3,652,737 2,054,024 - 1,598,713 56.2% 1,882,013 Investment Income 22,500 23,932 - (1,432) 106.4% 8,289
Rents & Concessions 162,252 112,078 - 50,174 69.1% 87,676 Miscellaneous - 241 - (241) 100.0% (1,189)
TOTAL REVENUES 3,837,489 2,190,276 - 1,647,213 57.1% 1,976,789
EXPENSES
Salaries & Benefits 87,333 42,416 - 44,917 48.6% 39,320 Materials, Supplies & Services 2,937,895 1,345,010 1,489,279 103,606 96.5% 1,246,095 Debt Service 41,430 - - 41,430 0.0% -
Capital Outlay Transfers 228,000 114,000 - 114,000 50.0% 105,318 Equipment - 163 - (163) 100.0% -
TOTAL EXPENSES 3,294,658 1,501,590 1,489,279 303,790 90.8% 1,390,733 Revenue Less Expense 542,831 688,686 (1,489,279) 1,343,424 586,056 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
GOLF COURSE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 3,355,887 1,677,944 - 1,677,943 50.0% 1,543,952 Work Orders - Bldg Maint. 3,608,512 1,746,065 - 1,862,447 48.4% 1,504,872 Miscellaneous 10,500 89 - 10,411 0.8% 1,602
TOTAL REVENUES 6,974,899 3,424,097 - 3,550,802 49.1% 3,050,426
EXPENSES
Salaries & Benefits 4,629,735 2,145,836 - 2,483,900 46.3% 1,968,874 Materials, Supplies & Services 2,070,928 931,433 517,012 622,483 69.9% 871,951 Special Projects 287,955 211,794 84,615 (8,454) 102.9% 95,516 Capital Outlay Transfers 193,598 96,799 - 96,799 50.0% 238,599 Equipment 10,000 2,897 - 7,103 29.0% 2,311
Appropriated Reserve 85,065 - - 85,065 0.0% -
TOTAL EXPENSES 7,277,281 3,388,759 601,627 3,286,896 54.8% 3,177,251 Revenue Less Expense (302,382) 35,338 (601,627) 263,906 (126,825)
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FACILITIES MANAGEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Rental Charges 3,182,866 1,478,831 - 1,704,035 46.5% 1,504,400 Investment Income 204,248 132,631 - 71,617 64.9% 61,138 Rents & Concessions 107,553 51,587 - 55,967 48.0% 59,801 Miscellaneous 68,000 119,551 - (51,551) 175.8% 51,336
Operating Transfers-In 198,778 - - 198,778 0.0% 29,000
TOTAL REVENUES 3,761,445 1,782,600 - 1,978,845 47.4% 1,705,676
EXPENSES
Salaries & Benefits 231,260 90,684 - 140,576 39.2% 97,373 Materials, Supplies & Services 21,038 1,940 - 19,098 9.2% 8,742 Debt Service 407,593 303,186 104,408 (0) 100.0% -
Capital Outlay Transfers - - - - 0.0% 540,332
Capitalized Fixed Assets 3,286,744 418,024 1,602,756 1,265,964 61.5% 753,074 TOTAL EXPENSES 3,946,635 813,835 1,707,163 1,425,637 63.9% 1,399,521 Revenue Less Expense (185,190) 968,766 (1,707,163) 553,207 306,154
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FLEET REPLACEMENT FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Vehicle Maintenance Charges 3,161,802 1,572,820 - 1,588,982 49.7% 1,454,004 Reimbursements 5,000 2,500 - 2,500 50.0% 2,500
Miscellaneous 60,000 55,531 - 4,469 92.6% 37,268
TOTAL REVENUES 3,226,802 1,630,852 - 1,595,950 50.5% 1,493,772
EXPENSES
Salaries & Benefits 1,698,636 767,410 - 931,226 45.2% 748,627 Materials, Supplies & Services 1,463,788 743,579 242,830 477,380 67.4% 638,758 Special Projects 64,994 25,378 43,176 (3,560) 105.5% 36,850 Capital Outlay Transfers 1,467 734 - 734 50.0% 30,467
Equipment 7,884 873 - 7,011 11.1% 764
Capitalized Fixed Assets 30,275 - 30,275 - 100.0% 12,991 Appropriated Reserve 15,000 - - 15,000 0.0% -
TOTAL EXPENSES 3,282,043 1,537,973 316,281 1,427,789 56.5% 1,468,457 Revenue Less Expense (55,241) 92,879 (316,281) 168,161 25,315
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
FLEET MAINTENANCE FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Insurance Premiums 7,658,599 3,829,299 - 3,829,300 50.0% 2,046,526 Workers' Compensation Premiums 4,572,008 2,284,629 - 2,287,379 50.0% 2,082,050 OSH Charges 292,974 146,487 - 146,487 50.0% 145,115
Unemployment Insurance Premium 427,559 205,133 - 222,427 48.0% 138,765 Investment Income 40,800 9,352 - 31,448 22.9% 14,464
Miscellaneous - - - - 0.0% 1,930
Operating Transfers-In 75,825 37,913 - 37,913 50.0% 469,412 TOTAL REVENUES 13,067,765 6,512,812 - 6,554,953 49.8% 4,898,261
EXPENSES
Salaries & Benefits 928,263 413,386 - 514,876 44.5% 392,395 Materials, Supplies & Services 13,275,041 5,914,310 359,879 7,000,852 47.3% 5,140,767 Capital Outlay Transfers 409 204 - 205 50.0% 409
Equipment - 479 - (479) 100.0% -
TOTAL EXPENSES 14,203,713 6,328,380 359,879 7,515,453 47.1% 5,533,571 Revenue Less Expense (1,135,948) 184,432 (359,879) (960,501) (635,310) The Self Insurance Trust Fund is an internal service fund of the City, which accounts for the cost of providing workers' compensation, property and liability insurance as well as unemployment insurance and certain self-insured employee benefits on a city-wide basis. Internal Service Funds charge other funds for the cost of providing their specific services.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SELF INSURANCE TRUST FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 5,261,982 2,545,892 - 2,716,090 48.4% 2,242,991 Operating Transfers-In - - - - 0.0% 35,000
TOTAL REVENUES 5,261,982 2,545,892 - 2,716,090 48.4% 2,277,991
EXPENSES
Salaries & Benefits 3,420,556 1,389,396 - 2,031,160 40.6% 1,254,176 Materials, Supplies & Services 1,612,951 1,484,882 57,900 70,170 95.6% 1,338,825 Special Projects 200 632 - (432) 316.0% 9,382
Capital Outlay Transfers 111,677 55,839 - 55,838 50.0% 141,064 Equipment 12,640 14,927 509 (2,796) 122.1% 4,579
TOTAL EXPENSES 5,158,024 2,945,675 58,409 2,153,941 58.2% 2,748,025 Revenue Less Expense 103,958 (399,783) (58,409) 562,149 (470,033) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
INFORMATION TECHNOLOGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Leases - Commercial 2,000,000 1,313,717 - 686,283 65.7% 1,246,856 Leases - Food Service 3,100,000 1,996,920 - 1,103,080 64.4% 1,840,009 Slip Rental Fees 5,070,940 2,588,060 - 2,482,880 51.0% 2,449,561 Visitors Fees 750,000 382,334 - 367,666 51.0% 467,340
Slip Transfer Fees 1,100,000 762,950 - 337,050 69.4% 722,100 Parking Revenue 3,254,325 2,021,087 - 1,233,238 62.1% 1,585,314 Wharf Parking 220,000 162,899 - 57,101 74.0% 143,135
Grants - 12,752 - (12,752) 100.0% -
Other Fees & Charges 252,630 133,126 - 119,505 52.7% 133,302 Investment Income 112,700 109,682 - 3,018 97.3% 48,396
Rents & Concessions 392,316 229,316 - 163,000 58.5% 207,947 Miscellaneous 783,220 469,398 - 313,822 59.9% 139,927
TOTAL REVENUES 17,036,131 10,182,239 - 6,853,892 59.8% 8,983,888
EXPENSES
Salaries & Benefits 8,297,772 3,827,216 - 4,470,555 46.1% 3,825,270 Materials, Supplies & Services 6,062,350 2,630,649 807,381 2,624,320 56.7% 2,211,262 Special Projects 296,875 102,394 14,245 180,236 39.3% 87,185 Debt Service 2,036,965 1,467,316 - 569,649 72.0% 1,467,989 Capital Outlay Transfers 2,250,000 1,000,000 - 1,250,000 44.4% 54,707 Equipment 147,075 16,717 2,113 128,245 12.8% 17,501
Capitalized Fixed Assets 83,840 - 36,643 47,197 43.7% - Other 2,375 1,513 - 863 63.7% 1,513
Appropriated Reserve 100,000 - - 100,000 0.0% -
TOTAL EXPENSES 19,277,251 9,045,804 860,382 9,371,065 51.4% 7,665,426 Revenue Less Expense (2,241,119) 1,136,435 (860,382) (2,517,173) 1,318,462
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
WATERFRONT OPERATING FUND
NOTE - These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service Charges 34,000,000 15,769,153 - 18,230,847 46.4% 689,812 Investment Income - - - - 0.0% 73
Operating Transfers-In - - - - 0.0% 738,867
TOTAL REVENUES 34,000,000 15,769,153 - 18,230,847 46.4% 1,428,751
EXPENSES
Salaries & Benefits 177,610 91,061 - 86,549 51.3% 64,388 Materials, Supplies & Services 31,920,411 13,008,078 1,975,974 16,936,359 46.9% 924,485 Special Projects 1,110,847 472,365 50,513 587,969 47.1% 162,999 Other 311,368 - - 311,368 0.0% -
TOTAL EXPENSES 33,520,235 13,571,505 2,026,487 17,922,244 46.5% 1,151,872 Revenue Less Expense 479,765 2,197,648 (2,026,487) 308,603 276,879
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
SANTA BARBARA CLEAN ENERGY FUND
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
REVENUES
Service charges 2,552,568 1,276,284 - 1,276,284 50.0% 1,184,535 Grants 93,600 78,600 - 15,000 84.0% 169,601
TOTAL REVENUES 2,646,168 1,354,884 - 1,291,284 51.2% 1,354,137
EXPENSES
Salaries & Benefits 691,985 319,231 - 372,754 46.1% 252,943 Materials, Supplies & Services 2,024,878 659,028 147,680 1,218,171 39.8% 575,669 Special Projects 167,778 - 51,744 116,034 30.8% 6,665
Debt Service 24,140 12,070 - 12,070 50.0% 12,070
Capital Outlay Transfers 435 218 - 218 50.0% 50,435
Equipment 9,471 3,312 690 5,469 42.3% -
Capitalized Fixed Assets 78,600 - 78,600 - 100.0% -
TOTAL EXPENSES 2,997,287 993,859 278,714 1,724,715 42.5% 897,781 Revenue Less Expense (351,119) 361,025 (278,714) (433,431) 456,355 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.
CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Six Months Ended December 31, 2022 (50% of Fiscal Year)
ENERGY AND CLIMATE MANAGEMENT FUND
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 1 General Fund Revenues
The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Summary of Revenues, General Fund table below reports preliminary General Fund revenues for six months ending December 31, 2022, in Fiscal Year (FY) 2023. For interim financial statement purposes, revenues are reported on a cash basis (i.e., when funds are received). All revenues below have unique collection cycles, therefore may vary from other revenues and result in fluctuations when comparing historical actuals. This table highlights the annual revised budget, projected end-of-year actuals, and actual collections for general tax revenues, franchise fees, and other fees/charges.
Summary of Revenues, General Fund
Property Tax
In 1978, a State constitutional amendment (Article XIIIA) provided that the ad valorem real property tax rate be limited to 1% of market value and be levied only by the county and shared with all other jurisdictions. The County of Santa Barbara collects the property taxes and distributes them to taxing jurisdictions because of the taxing jurisdictions’ assessed valuations, subject to adjustments for voter approved debt. Property taxes are formally due on November 1 and February 1 and become delinquent as of December 10 and April 10, respectively. Taxes become a lien on the property effective March 1 of the preceding year.
As of December 31, 2022, approximately $17.9 Million in property tax revenues were received.
During the budget setting process, 2.5% growth was anticipated in FY 2023 when comparing prior year actuals. Actual revenues for this year are now trending to be $1.2 Million above budget. To ATTACHMENT 2
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 2 note, Proposition 13 impacts the amount of property tax collected as it limits how much the taxable value of a property can rise every year. This property assessment occurs in January for the subsequent year at a restricted rate of 2% or Consumer Price Index (CPI), whichever is lessor.
Prior to FY 2022, this increase was 2% for several years. CPI in FY 2022 was 1.016% but returned to 2% in FY 2023.
Sales Taxes
Sales and use tax revenue, collected on a cash basis through December 31, 2022, is approximately $15 Million. Positive sales tax trends have been observed likely due to a combination of increased consumer spending (particularly in online and auto sales) and higher than expected inflation. Sales tax currently received is 6% higher than forecasted at this point in the year and is trending to continue to exceed budgeted revenues for the remainder of FY 2023.
Staff continue to monitor this revenue source closely and will evaluate a revised projection as remittances are received in preparation for the Quarter Three (Q3) report.
Measure C Sales Tax
On November 7, 2017, a 1% general sales tax measure (Measure C) was approved, with significant community support for infrastructure needs, which will generate the necessary funds required to improve the citywide PCI rating. Measure C sales tax revenue received at the end of Second Quarter (Q2) is approximately $16 Million on a cash basis, which is 7% higher than expected. Staff will continue to monitor tax remittances received and may consider adjusting the FY 2023 projection at the end of Q3, as revenues likely will exceed budget. Additional Measure C revenue will be programmed to support capital projects in future budget cycles.
Transient Occupancy Tax
Transient Occupancy Tax (TOT) revenue at Q2 is approximately $16 Million, which is significantly higher than collections for FY 2021 and FY 2022 because of COVID-19 impacts on the travel industry. There is a higher demand for rooms now that travel has picked up, however, the main cause of the growth is related to increases in average daily rates, which are 30%-40% higher than FY 2019 (pre-pandemic rates). TOT revenues are 18% higher than budget at the end of Q2 and it is likely that revenues will exceed budget at the end of FY 2023. Staff will continue to monitor this revenue source closely and will evaluate a revised projection as additional tax remittances are received in preparation for the Q3 report.
Department and Other Revenues
Various General Fund departments throughout the City generate revenue. These revenue sources are budgeted at approximately $33.8 Million. Revenues from departments are comprised of various categories in the Summary of Revenues, General Fund table above, but for transparency purposes these variances are broken out by department in the Summary of Departmental Revenues, General Fund table below.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 3 Summary of Departmental Revenues, General Fund
General Fund Expenditures
The Summary of Departmental Expenditures, General Fund table below summarizes General Fund year-to-date expenditures through December 31, 2022, compared to revised budget, and projected end-of-year actuals. The Revised Budget column represents the adopted budget, appropriation carryovers from the prior year, and all supplemental appropriations approved by City Council in the current year. Encumbrances as of December 31, 2022, are shown separately from expense actuals as the inclusion of encumbrances within actuals can distort trends. The City uses encumbrances to control expenditure commitments for the year and to enhance cash management. Encumbrances represent commitments related to contracts not yet performed and purchase orders not yet filled (executory contracts; and open purchase orders). Commitments for such expenditure of monies are encumbered to reserve a portion of applicable appropriations.
Encumbrances still open at year-end are not accounted for as expenditures and liabilities but rather, as restricted or committed governmental fund balance.
The FY 2023 adopted budget included several targeted reduction plans to assist with lowering City expenditures. A balancing strategy of $1 Million was allocated across General Fund departments, including general reductions and salary saving measures. Most departments have met or exceeded their goal. Staff remain confident that expenditures will align with or be below budget at end of year, and that reduction goals will be met.
Variance
Revised Projected Projection to
Department Budget Full Year Budget
Mayor & Council $120,000 $25,991 22% $103,961 ($16,039) City Attorney 311,302 270,000 87% 270,000 (41,302)
City Administrator 227,548 48,138 21% 172,592 (54,956)
Human Resources 35,000 1,666 5% 8,002 (26,998)
Finance 535,631 145,741 27% 330,000 (205,631)
General Government $1,229,481 $491,536 40% $884,555 ($344,926) Police 4,089,416 1,448,971 35% 3,131,647 (957,769)
Fire 4,981,442 2,091,237 42% 4,555,621 (425,821)
Public Safety $9,070,858 $3,540,208 39% $7,687,268 ($1,383,590) Parks & Recreation 7,648,307 3,691,421 48% 7,080,464 (567,843) Library 1,006,298 477,162 47% 957,540 (48,758)
Community Services $8,654,605 $4,168,582 48% $8,038,004 ($616,601) Public Works 7,764,604 3,607,824 46% 7,163,647 (600,957) Sustainability & Resiliency 0 26,034 100% 52,000 52,000 Community Development 7,062,134 4,249,623 60% 7,605,447 543,313 Total $33,781,682 $16,083,807 48% $31,430,921 ($2,350,762) % of Annual Budget 47.6% -7.0%
Actual
SUMMARY OF DEPARTMENTAL REVENUES
GENERAL FUND
For the Six Months Ended December 31, 2022 Fiscal Year 2023 YTD
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 4 Summary of Departmental Expenditures, General Fund
Expenditure Analysis by General Fund
The General Fund revised budget of $192 Million which includes $7.9 Million in carried forward appropriations and encumbrances, and any FY 2023 council approved amendments, is 47% exhausted ($89.6 Million) as of December 31, 2022. The Summary of Departmental Expenditures, General Fund table above shows performance at department level. 45.6% of the total budget, including Non-Departmental Expenditures, is appropriated to provide public safety services through the Police and Fire Departments. Community Services comprises 15.2% of the total budget, which includes the City’s Parks and Recreation and Library Departments. General Government makes up
11.6% of appropriations which includes Finance, City Administration, Mayor & Council, City Attorney, Human Resources, and City Clerk departments.
General Government actual spending of approximately $10.3 Million, represents 46% of its associated annual budget through Q2. Low expense trends are related to vacancies in the Finance Department and City Administrator’s Office. In the Human Resources Department, savings is largely due to the pending Classification and Compensation Study.
Public Safety actual spending of approximately $40.2 Million, represents 46% of associated annual budget. Lower expense trends are related to vacancies through Q2 of FY 2023.
The Police Department (PD) expended $23.3 Million (44%) of its budget. PD has been challenged with on-going staffing shortages, including 27 sworn positions and 21 professional positions. There are also five officers on long term disability due to injury on duty. Staff continue to manage schedule and staffing needs to ensure appropriate coverage for the City; however, shortages have necessitated staffing reassignments, suspension of some programs until required staffing levels are met, and high overtime Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 5 trends. Two open officer positions are supporting expenditure reduction targets. Staff will continue to focus on recruitment efforts to enhance staffing needs and evaluate supply and service purchases to remain on budget at year-end. Staff anticipate that the Department will be under budget by $2.6 Million at year-end for all expenditures due to the ongoing staffing vacancies. PD is requesting appropriation of Measure C funds for the purchase of service weapons to replace the current department issued equipment which is approximately ten years old. Additional discussions between the Police Chief and the City Administrator regarding staffing and equipment needs will continue to occur and adjustments made accordingly.
The Fire Department (FD) expended $16.9 Million, using 48% of its budget. Most operational costs are tracking at or below expected levels. Overtime is 62% expended.
Minimum staffing will continue to exceed budget due to six vacancies and four operational personnel positions that require coverage due to injury leave. If the overtime trend continues as it has for the first six months of FY 2023, budget in this category will be exceeded by $979,000. An additional overtime impact is related to the Fair Labor Standards Act (FLSA), as it is underfunded (by $136,000) for the second year in a row. A fraction of the variance to budget will be offset with savings in Mutual Aid response. The traditional wildland season has ended which is the main driver of Mutual Aid; additional overtime charged to this account for the remainder of FY 2023 should be minimal.
Vegetation Management will require a roll-over of approximately $300,000 to FY 2024 to maximize the impacts of the funding.
Community Services had actual expenditures of $13 Million, or 45% of associated budget.
Savings is anticipated based on this current performance trend.
The Library Department spent $3.3 Million, or 44% of its annual budget through Q2 FY 2023. The Library continues to be open at reduced hours post-COVID and has limited access to the public at Central Library due to construction. These impacts have resulted in reduced user fees, service charges, and donations. The Central Library construction has also impacted revenue at the Eastside Library as Central Library staff are using space at the Eastside Library that would normally be rentable space. Despite these challenges, the Library has continued to deliver materials and services through various means, including in-person, virtually, and through the Library on the Go Van which provides offsite convenient services. Savings in the General Fund for Q2 are due to multiple unexpected vacancies, which are expected to be filled by year end. Required reductions have been met through holding a full-time position vacant.
The Parks and Recreation (P&R) Department had Q2 expenditures of $9.7 Million (45% of its annual budget). By lifting COVID-19 restrictions, facility rentals and other normal business activities increased. P&R achieved FY 2023 required budget reduction targets and is actively recruiting to fill current vacancies. The Department continues to provide essential services, such as park maintenance to ensure that the community has access to safe and clean open spaces, food distribution and senior meal programs, recreation programming, camps, and affordable activities for youth and adults. Aside from core functions, the P&R Department continues to advance key capital infrastructure planning, design, and construction to ensure safe and accessible conditions.
The Public Works Department (PWD) had expenditures of $4.6 Million, or 40% of its annual budget for FY 2023. Engineering and Land Development vacancies contribute to the large expenditure shortfall in Q2. Discretionary spending is being kept at a minimum (use of in-house Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 6 and through supply reductions), but likely this savings will be utilized to cover consulting support costs. The Engineering Division continues to maintain productivity targets, but engineering vacancies are resulting in revenue shortfalls.
The Sustainability & Resilience (S&R) Department had expenditures of $8,942. These expenditures are related to the CalRecycle program that is solely grant funded. The CalRecycle program’s mission is to protect California’s environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.
The Community Development Department (CDD) had expenditures of $6.3 Million or 42% of its annual budget. If you include encumbrances totaling $998,600 for professional services agreements related to plan checks, building inspections, municipal code codification services, and Human Service Grant Awards, the percentage of funds used is 48%; all encumbrances are expected to be fully exhausted this year. There are significant savings in Salary and Benefits due to a high number of vacancies that the department is actively recruiting for. The department has experienced a high employee attrition rate during the past couple years.
Non-Departmental expenditures include transfers from the General Fund to other funds. Majority of transfers occurring are to the Measure C fund (approximately 1.5% of total General Fund expenditures) which supports various capital maintenance and improvement projects. Anticipated year end salary savings (from vacant positions) is also recorded here, which helps balance variances achieved through general attrition. Staff is also proposing to transfer $4 Million from the General Fund into the Self-Insurance fund (SIF) by the end of FY 2023 to address the growing underfunded reserves in the Self-Insurance fund. The actuarial recommended reserve level in the SIF grew from $18.3 Million in FY 2022 to $24.4 Million in FY 2023 – a $6.1 Million increase. The additional allocations into the SIF in FY 2023 and planned for FY 2024 and beyond are not adequate to bring reserves up to the actuarial recommended level; therefore, staff recommends transferring additional General Fund resources into the SIF by the end of FY 2023, in line with Council’s prior direction to allocate additional resources to address the underfunded position.
General Fund Reserves Projection
The General Fund, Fund Balance table below summarizes reserve projections for FY 2023, compared to actual reserves from prior years. General Fund has two reserve targets, Disaster Reserves and Contingency Reserves. The Disaster Reserve is restricted to use in addressing the financial impacts of natural disasters, such as storms, floods, wildfires, droughts, tsunamis, earthquakes, and any other event that results in significant damage to City facilities and infrastructure or a significant reduction of normal operating revenues. The amount of the required Disaster Reserve is calculated based on 15% of the most recently adopted fiscal year operating expenditure budget.
The purpose of the Contingency Reserve is to allow for the orderly implementation of a balancing strategy to address the fiscal impacts of unexpected events to minimize the impacts to the organization and community. The most common of these events would be an economic recession that results in a significant impact on key revenues such as sales, transient occupancy, or property taxes. The Contingency Reserve is calculated based on 10% of the most recently adopted fiscal year operating expenditure budget. This table summarizes General Fund reserve targets of 15% Disaster and 10% Contingency as required by City Council Resolution 22-126, which amended Resolution No. 12-066 and rescinded Resolution No. 18-056. Any use of the Disaster or Contingency reserves requires a majority vote of approval by the City Council. Staff will continue Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 7 to address anticipated changes to reserves based on projections in future quarterly reports to City Council.
General Fund Reserves, Balance Summary
The FY 2023 adopted budget required strategic use of a small number of reserves to balance the budget. Reserves were largely replenished by the end of FY 2022; however, they are projected to decline slightly by the end of FY 2023. The Self-Insurance Fund is still underfunded based on the actuarial recommended level, which continues to present a burden on the General Fund.
The graph below summarizes the General Fund Reserves since FY 2005, including a projection of ending reserves at the end of FY 2023. The FY 2023 adopted budget appropriated use of $1 Million of reserves to balance the budget reduced reserves below policy targets in FY 2023. FY 2023 also includes the use of carryforward appropriation from FY 2022, which is included in the revised budget. Per the City Council revised reserve policy, 50% of the surplus would be allocated to address the ongoing pension costs and liabilities, and the remaining 50% would remain in General Fund reserves to address future budget challenges.
General Fund Reserves, Summary
(FY 2023 are projections, whereas other years are actuals) FY2019 FY2020 FY2021 FY2022 FY2023 FY23 v FY22
Actual Actual Actual Actual Projected at
Q2
Projected
Change in
Reserve
Contingency Reserve Target 10% $13,910,966 $13,799,412 $14,255,661 $15,650,447 $16,862,261 $1,211,814 Disaster Reserve Target 15% 20,866,449 20,699,118 21,383,491 23,475,670 25,293,392 1,817,722 Total Policy Reserve Target $34,777,415 $34,498,530 $35,639,152 $39,126,117 $42,155,653 $3,029,536 (Below) / Above Policy (1,513,888) (8,526,275) (1,419,589) 464,613 (866,272) (1,330,885) Actual Reserves $33,263,527 $25,972,255 $34,219,563 $39,590,730 $41,289,381 $1,698,651 Self-Insurance Fund Under-Reserve* (2,109,073) (4,580,532) (4,758,252) (5,889,878) (5,793,359) 96,519 Remaining Contingency Reserve $10,288,005 $692,605 $8,077,820 $10,225,182 $10,202,630 ($22,552) General Fund, Fund Balance
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 8 Enterprise Operating Fund Revenues and Expenses
Unlike the General Fund, that relies primarily on taxes to fund programs and services, Enterprise Funds, also known as Proprietary Funds, are financed primarily from user fees and other non-tax revenues. The Summary of Revenues & Expenses, Enterprise Funds table below reports Enterprise Fund revenues and expenses through December 31, 2022, associated Annual Budget, projected end-of-year actuals and prior year actuals for this same six-month period.
Encumbrances as of December 31, 2022, are shown separately from expense actuals as the inclusion of encumbrances within actuals can distort trends. Proprietary funds of the City include the Water Fund, Wastewater Fund, Airport Fund, Waterfront Fund, Solid Waste Fund, Downtown Parking Fund, Clean Energy Fund, and Golf Fund.
Summary of Revenues & Expenses, Enterprise Funds
Solid Waste Fund
The Solid Waste Fund accounts for refuse revenues received from customers, payments remitted to the trash hauler, and franchise and recycling fees paid by hauler that are used for recycling programs in the City. Solid Waste Revenues are at $17.3 Million at the end of Q2, which aligns with targeted budget. Majority of this revenue source is related to Solid Waste service charges Annual YTD Projected YTD Encumbered YTD %
Budget Actual Year End Percent Actual Variance
Solid Waste Fund
Revenues $34,272,920 $17,318,975 $34,500,997 50.5% $0 $16,863,260 2.7% Expenses 34,875,857 15,722,318 34,130,448 45.1% 628,516 14,042,511 12.0% Add / (Use) Reserves ($602,937) $1,596,656 $370,549 ($628,516) $2,820,749 Water Fund
Revenues 70,492,814 37,870,190 69,408,698 53.7% 0 35,462,815 6.8% Expenses 70,942,295 30,709,299 69,135,581 43.3% 6,091,204 34,618,975 -11.3% Add / (Use) Reserves ($449,481) $7,160,891 $273,117 ($6,091,204) $843,840 Wastewater Fund
Revenues 27,441,554 13,673,547 27,381,959 49.8% 0 12,946,681 5.6% Expenses 28,320,673 11,466,264 28,320,673 40.5% 1,885,264 11,065,596 3.6% Add / (Use) Reserves ($879,119) $2,207,282 ($938,714) ($1,885,264) $1,881,085 Downtown Parking Fund
Revenues 10,266,997 5,024,080 9,936,146 48.9% 0 3,400,028 47.8% Expenses 10,750,380 4,915,782 10,415,542 45.7% 1,115,928 3,773,357 30.3% Add / (Use) Reserves ($483,383) $108,298 ($479,396) ($1,115,928) ($373,329) Clean Energy Fund
Revenues 34,000,000 15,769,153 41,673,715 46.4% 0 1,428,751 100.0% Expenses 33,520,235 13,571,505 35,903,400 40.5% 2,026,487 1,151,872 1078.2% Add / (Use) Reserves $479,765 $2,197,648 $5,770,315 ($2,026,487) $276,879 Airport Fund
Revenues 27,185,151 13,571,376 26,649,545 49.9% 0 12,447,360 9.0% Expenses 30,116,471 11,927,037 26,105,108 39.6% 3,198,543 12,501,998 -4.6% Add / (Use) Reserves ($2,931,320) $1,644,339 $544,437 ($3,198,543) ($54,638) Golf Fund
Revenues 3,837,489 2,190,276 4,131,000 57.1% 0 1,976,789 10.8% Expenses 3,294,658 1,501,590 3,510,642 45.6% 1,489,279 1,390,733 8.0% Add / (Use) Reserves $542,831 $688,686 $620,358 ($1,489,279) $586,056 Waterfront Fund
Revenues 17,036,131 10,182,239 17,157,000 59.8% 0 8,983,888 13.3% Expenses 19,277,251 9,045,804 18,313,388 46.9% 860,382 7,665,426 18.0% Add / (Use) Reserves ($2,241,119) $1,136,435 ($1,156,388) ($860,382) $1,318,462
SUMMARY OF REVENUES & EXPENSES
For the Six Months Ended December 31, 2022 Fiscal Year 2023
ENTERPRISE FUNDS
Current Year Analysis FY2023 Prior Year FY2022
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 9 ($16.8M). The Solid Waste Fund is 3% ahead of prior year revenues when comparing the same period (first six months). Expenditures are $15.7 Million (45% of its budget). Staff project to be below budget largely due to various manager and supervisor vacancies and reduced professional service fees.
Water Fund
The Water Fund accounts for the provisions of water services to the residents of the City and some residents of the County. Through the first six months of FY 2023, Water Fund revenues have totaled approximately $37.9 Million, or 53.7% of its adopted budget, which includes anticipated seasonal variance in revenues related to higher water demand in summer months.
Due to recent storm events, there was a slight shift in water use and because of this, staff anticipate a decrease of 2.5% in rate revenue by year end. The demand for recycled water will also likely wain because of these events, but revenue received from rebates related to raw water diversion from Gibraltar Reservoir and passed through the City’s hydroelectric plant will surpass projections due to more diversion of water than anticipated.
Expenditures ended Q2 at 43.3% of its annual budget, excluding encumbrances, or approximately $30.7 Million. Encumbrances (committed actuals) of $6.1 Million bring expenditures up to 52% of annual budget, which includes contracted services to be expended throughout the year. Although the Water Fund typically has budgetary savings at year end, staff anticipate that final numbers will be closer to budget. Due to vacancies, the department anticipates some salary and benefit savings. In addition, water purchases are trending to be under budget due to recent storm events and downgrade in drought status.
Wastewater Fund
The Wastewater Fund accounts for the provision of sewer services to the residents of the City and some residents of the County. Q2 revenues are on target at $13.7 Million (49.8% of its annual budget). Only a portion of Wastewater rates depend on water usage, which explains why there is less variability in Wastewater rate revenue when compared to Water rate revenue. Various other revenue sources such as interest income, sewer tap fees, pre-treatment analysis, and Fats-OilsGrease (FOG) disposal fees experienced small variances that contributed to the overall balance of revenues.
Expenditures are below budget at $11.5 Million (40.5% of its annual budget). Encumbrances of $1.9 Million bring expenditures up to 47.1% of annual budget. The timing of payments for services and/or obligations account for most variances seen mid-year. Staff turnover continues to drive savings, but as does lower than anticipated contracted lab support, reduction in facilities maintenance and reduced participation in the video assistance program.
Downtown Parking Fund
Downtown Parking Fund accounts for the provision of parking services in the downtown area of the City. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operations, maintenance, capital acquisition and construction, financing and related debt service, and billing and collection of fees. At Q2, actual revenues for Downtown Parking are approximately $5 Million or 49% of its annual budget. Service charges are down slightly mainly due to difficultly staffing hourly lots for self-service in the mornings. Increased hourly parking fees coupled with minimal on-street enforcement may encourage street parking; the decrease in service charges is partially offset by increased fees. Other revenue factors include the Parking and Business Improvement Area (PBIA) assessment exceeding projected budget by 12% or nearly $111,000, due to stronger business activity Downtown. Conversely, Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 10 Intergovernmental revenue had a shortfall of approximately $27,000 due to staffing shortages within the Crossing Guard Program.
Overall expenditures for Q2 are $4.9 Million, or 45.7% of its annual budget. Continued vacancies, including a Parking Supervisor, Parking Resource Specialist, and Parking Maintenance Coordinator contribute to much of this savings. Savings in Supplies and Services, and Special Projects are mainly due to unspent encumbrances of approximately $1.1 Million that are anticipated to be expended by year end. Additional savings is anticipated related to the PBIA assessment study that remains on hold because changes to the State Street Promenade make it difficult to assess the benefits to Downtown businesses based on proximity to the parking facilities.
Clean Energy Fund
The Clean Energy Fund accounts for the cost to procure clean and renewable electricity on behalf of the Santa Barbara Community. The Santa Barbara Clean Energy Fund began operation in Oct. 2021 and started receiving revenue in Q2 FY 2022. Revenues are typically recorded one-month in arrears, so while a typical Q2 report would have six months of activity, this report only contains five months of activity. Through five months, revenues are approximately 46.4% of budget, which is trending above projection. The energy rates that SBCE charges customers is tied to the rates that Southern California Edison (SCE) charges customers (a slight 1.6 cent per kilowatt-hour premium above the SCE rate). SCE’s rates can change throughout the year, and recently, SCE instituted a substantial rate increase that will go into effect February 2023. This will result in SBCE’s projected revenues to surpass its budgeted revenues perhaps by as much as $7.6 Million.
Expenditures for the SBCE Fund through Q2 are approximately $13.6 Million or 40.5% of budget.
There has been significant volatility in the cost of energy in the open market. Staff anticipate that expenditures at year end will surpass budget by roughly $2.3 Million. However, the combined effects of increases in revenue and expenditures will result in a positive variance at year end which will help bolster fund reserves.
Airport Fund
The Airport Fund accounts for the operation of the municipal airport and the administration of leases of airport property. The Airport Department continues to see sustained growth of commercial airline passengers since June 2022, including a new monthly record of 120,000 passengers in October 2022. However, weather related and technical nationwide issues with Southwest Airlines contributed to a sharp decline in December 2022 passenger counts.
Commercial/industrial lease revenue is behind projection due to unfilled vacancies of approximately 8% of leasable spaces, but terminal revenue sources show positive trend (ground transportation, rental cars, and parking). Commercial Aviation revenue is trending align with budget. Total revenue collected through December 31, 2022, is approximately $13.6 Million or 50% of its annual budget.
Total Airport expenses of $11.92 Million and $3.2 Million in encumbrances encompass 50.2% of its annual budget. The airport is actively recruiting to fill vacancies to ensure operational needs are met. Two of three authorized positions in the Properties Division are currently vacant with recruitments underway. The main challenge this FY is appropriately sizing the organization to meet what is likely to be sustained growth in customer demand.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 11 Golf Fund
The Golf Course Fund accounts for the operation of the municipal golf course. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operations, maintenance, capital acquisition and construction, financing and related debt service, and billing and collection of fees. At Q2, actual Golf revenues are $2.2 Million or 57.1% of its annual budget. Paid rounds and concession performance are projected to exceed budget this fiscal year. The sport continues to maintain its popularity providing healthy revenues to the program, and because of this, the City anticipates that the operator will achieve its incentive fee for a third consecutive year. Mulligans, the golf course restaurant concessionaire, has recovered from initial pandemic impacts and subsequent government shutdowns; all deferred rents from pandemic closures have been paid in full. At end of year, Golf operations forecast a favorable variance to budget of 14%.
Expenditures at Q2 are $1.5 Million (45.6% of annual budget), which is consistent with projected levels. Encumbrances of $1.5 Million for contracted services will be spent by the end of the FY.
Operational expenditures are trending high due to increased services; therefore, it is being requested that additional revenues be appropriated to offset this overage.
Waterfront Fund
The Waterfront Fund accounts for the operation of the City managed waterfront that includes a public wharf, a small craft harbor, and parking facilities. Waterfront’s revenues and expenditures for Q2 of FY 2023 show signs of business recovery. However, after two years of reduced staffing and deferred capital infrastructure projects due to pandemic impacts, there is critical need to invest in infrastructure to ensure the continued vitality of the Waterfront and associated services.
Actual revenues for Q2 are $10.2 Million or 59.8% of its annual budget. Slip Permit Transfer Fees remain relatively strong and are up nearly 7% compared to this period last year. A total of 50 transfers took place in the first half of the year representing $763,000 in revenue. Commercial and Food Service Lease revenues (including both Stearns Wharf and the Harbor) are both up
5.36% compared to last year. Parking revenue is up approximately 26% ($457,849) versus last year. Staff are projecting to exceed FY 2023 budgeted revenues by nearly $121,000.
Actual expenditures for Q2 are $9 Million (46.9% of annual budget) and encumbrances are $860,000, collectively representing 51.4% of the Waterfront’s total annual budget. Salaries and Benefits finished slightly below budget for Q2 because of positions held vacant (Waterfront Business Manager, Facilities Maintenance Workers, as well as numerous hourly positions). As of December 31, 2022, Waterfront operations are forecasting a favorable variance to budget of $842,994. However, with recent storm events that occurred in January 2023, these numbers are subject to change.
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 12 Enterprise Operating Funds: Year-End Projected Reserves The Enterprise Operating Funds, Reserves table below summarizes the anticipated impact on reserves in each major enterprise fund at the end of FY 2023 compared to policy reserve targets.
Enterprise Operating Funds, Reserves
All enterprises ended FY 2022 in a favorable reserve position. For FY 2023, all enterprises aside from Clean Energy, are anticipated to have a funded position. It was mentioned Q1 that the Clean Energy fund would propose a reserve policy, this occurred and was adopted December 8, 2022, by Resolution No. 22-126. This policy noted that the Solid Waste and Clean Energy Enterprise Operating Funds shall utilize the contingency reserve to buffer a significant loss in revenue or the impacts of significant rate increases, and the use of these reserves should be considered onetime revenue as future rates will need to be adjusted to address any ongoing expense increases.
Interdepartmental Services Operating Fund Revenues and Expenses The City has established internal service funds for centralized services that provide support across most or all funds and departments. These functions primarily include fleet, facilities, risk management, creeks, and information technology. The interim quarterly reports would typically not discuss in detail major changes in the City’s internal services departments and funds as major changes typically do not occur during the year.
Self-Insurance Fund
The City purchases insurance policies to cap its exposure to loss for specific hazards. The SIF accumulates revenues through an annual allocation from departments as an expenditure to each department. The SIF then funds the program’s annual renewals for insurance coverage, claims that may arise, and for salaries/benefits of staff administering the program.
The SIF has had and is projected to have challenges in receiving adequate annual allocations to the fund from operating departments and not having adequate reserves in the fund to pay future claims. The cost to the City to retain existing property, excess general liability, and other insurance programs has increased substantially over the years. Liability coverage has become more expensive across the nation due to various substantial claims; notable claims related to law enforcement and droughts and wildfires in the Western United States and California included.
Enterprise
Operating Funds
FY2022 Policy
Reserves
FY2022
Available
Reserves
FY2023
Projected Add
(Use) of
Reserves
FY2023
Projected
Available
Reserves
Solid Waste 5,174,504 2,441,640 370,549 2,812,189
Water 32,648,426 15,106,164 273,117 15,379,281
Wastewater 11,112,046 658,121 (938,714) (280,593)
Downtown Parking 2,784,756 58,443 (479,396) (420,953)
Clean Energy 8,306,226 (9,694,992) 5,770,315 (3,924,677) Airport 7,632,879 5,403,913 544,437 5,948,350
Golf 969,828 1,546,063 620,358 2,166,421
Waterfront 3,932,918 4,207,206 (1,156,388) 3,050,818
Fiscal Year 2023 Interim Financial Statements
For the Six Months Ended December 31, 2022 (50% of Year Elapsed) 13 In the FY 2023 adopted budget, revenues are $1.1 Million less expenditures than required. The adopted budget included additional allocations into the SIF to begin to increase reserves to achieve the actuarial recommended level over the next nine years. Expenditures of $6.3 Million represent 44% of total budgeted expenditures through Q2; however, staff are aware of multiple, active claims and other litigation that will result in claim payments by the end of FY 2023. Staff anticipate total claim payments to exceed the expenditure budget in FY 2023. Staff will monitor claim payment activity and will likely request a budget adjust during Q3 or Q4 to increase expenditure appropriation by using reserves.
The most current actuarial report recommended a SIF fund balance of $24.1 Million by the end of FY 2023, a $5.8 Million increase from the prior fiscal year.
On November 16, 2021, staff presented an overview to the Finance Committee of major changes anticipated in the insurance industry, budget considerations for FY 2022 and FY 2023 and substantial increases to operating department allocations into the SIF to ensure ongoing premium and claim payments costs can be met and adequate reserves are achieved. The Finance Committee unanimously supported implementing a plan to gradually increase allocations into the SIF over the next nine fiscal years to achieve target reserves at or near the actuarial recommended level. Staff built these allocation increases into the FY 2023 budget.
To increase resources in the SIF, staff is proposing to transfer $4 Million from the General Fund into the SIF by the end of FY 2023. This action will stabilize the SIF reserves further to fund the City’s insurance programs and reduce future funding challenges.
The graph below, Self-Insurance Fund, Actuarial Recommendation, shows the actuarial recommended reserve, the actual/projected cash in the SIF over the past 12 years, and the gradual/substantial reduced reserve levels in recent years.
Self-Insurance Fund, Actuarial Recommendation
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Self-Insurance Fund
Actuarial Recommended Reserve vs. Actual/Projected Cash Total Actuarial Recommended Reserve Cash Held in SIF
ATTACHMENT 3
Increase
Increase (Decrease) in Addition to
(Decrease) in Estimated (Use of)
Appropriations Revenues Reserves
GENERAL FUND (Fund 1000)
Appropriate $10,000 to pay the County a pro-rata share of the Santa Barbara Local Agency Formation Commission's net operating budget. The FY23 payment was significantly higher than projected and has created a budget overage. $ 10,000 $ - $ (10,000) Decrease estimated revenue in Fire Operations Fund for activity associated with responses to Mutual Aid incidents. Wildland fire season has concluded and only a few weather events are anticipated to take place for the remainder of the year. $ (450,000) $ (450,000) Increase estimated revenues related to Bulletproof Vest Partnership Reimbursement (vests purchased in prior year). $ 7,560 $ 7,560 Increase estimated revenues in Recreation Admin, Facilities, and events, and increase appropriations in Recreation Admin for bank transport and credit card fees. $ 66,400 $ 66,400 $ - Appropriate the use of General Fund Reserves (Fund 1000, $4 million) for a transfer out to the Self Insurance Fund (SIF, 6100) $ 4,000,000 $ - $ (4,000,000) Total General Fund (1000) $ 4,076,400 $ (376,040) $ (4,452,440) Police Equipment Replacement Fund (Fund number 1045)
Police Equipment Replacement Fund (1045)
Appropriate the use of Police Reserves (Fund 1045, $180,239) and Measure C Reserve Funds (Fund 3010, $39,761) for the purchase of service weapons. $ 180,239 $ - $ (180,239)
Appropriate the use of Police Reserves (Fund 1045, $7,788) to cover increased commitment related to equipment replacements. $ 7,788 $ - $ (7,788)
Total Police Equipment Replacement Fund (1045) $ 188,027 $ - $ (188,027)
SPECIAL REVENUE FUNDS
Police Asset Fund (2310)
Increase in appropriations by $35,000 from the Auto Anti-theft reserve to purchase equipment. $ 35,000 $ (35,000) Total Police Asset (2310) $ 35,000 $ - $ (35,000)
Transportation Development Fund (2420)
$ 768 $ 768 $ -
Total Transportation Development Fund (2420) $ 768 $ 768 $ - County Library Fund (2500)
Increase appropriations to transfer $32,670 in funds held on the behalf of the County Library System to the City of Carpinteria and/or County of Santa Barbara. The Carpinteria Public Library was administered by the City of Santa Barbara until the end of FY22.
$ 32,670 $ - $ (32,670)
Total County Library Fund (2500) $ 32,670 $ - $ (32,670) Police Miscellaneous Grants Fund (2830)
Increase appropriation and estimated revenue for Opioid Settlement funds. $ 137,716 $ 137,716 $ - Total Police Miscellaneous Grants Fund (2830) $ 137,716 $ 137,716 $ - Library Miscellaneous Grants Fund (2850)
Increase estimated revenue and appropriations as the Santa Barbara Public Library Foundation awarded the Library with a $10,000 Stafford donation to support the Library on the Go Program. $ 10,000 $ 10,000 $ - Increase estimated revenue and appropriations as the Friends of Central Library contributed an additional $130,000 to support Library programs and supplies. $ 130,000 $ 130,000 $ -
Total Library Miscellaneous Grants Fund (2850) $ 140,000 $ 140,000 $ - City of Santa Barbara
Fiscal Year 2023 Financial Statements for the Six Months Ended Dec 31, 2022 Schedule of Proposed Second Quarter Budget Adjustments
Increase revenue and expenditure appropriations by $768 for additional allocation the City will receive from the revised apportionment provided by Santa Barbara County Association of Governments (SBCAG) for the City's FY 2023 Local Transportation Fund (LTF) allocation.